HomeMy WebLinkAbout1992.01.30_OPGA Minutes_SpecialOWASSO PUBLIC GOLF AUTHORITY
MINUTES OF SPECIAL MEETING
Thursday, January 30, 1992, 5:30 p.m.
Owasso City Hall Conference Room
MEMBERS PRESENT MEMBERS ABSENT STAFF PRESENT
Brian Skelton Tom Rikkola Marcia Boutwell
Bob Oldefest Sherry Bishop
Glenna Anderson Rodney Ray
Ed Sokolosky Ron Cates
The Owasso Public Golf Authority met in a special session on Thursday, January 30, 1992 at
5 e 30 p.m. in the Owasso City Hall Conference Room per the Notice of Public Meeting posted
on the City Hall bulletin board at 4:00 p.m. on Tuesday, January 28, 1992.
Vice Chairperson Brian Skelton called the meeting to order at 5 e 30 p.m. and declared a quorum
present.
ITEM 2: REVIEW AND APPROPRIATE ACTION ON THE RECOMMENDATION
FROM PITTMAN-POE & ASSOCIATES RELATIVET • AWARDING
GOLF COURSECONSTRUCTION CONTRACT
Following a brief statement by City Manager Rodney Ray concerning research conducted on the
two apparent low bidders, Brian Skelton moved for a ten-minute recess to allow staff to present
a total dollar amount for each of the two bidders, which included the base bid plus alternates 4,
5 & 7. Motion was seconded by Ed Sokolosky and carried. The meeting was recessed at 5035
p.m. and reconvened at 5:45 p.m.
Mr. Ray presented the staff recommendation which was based on research conducted by the
project architect, City staff, and Authority Trustees. Based on the direction
from the Authority to utilize the base bid and Alternates 4, 5 & 7 and deducting from the base
bid the irrigation pump plant in order to include the variable speed pump plant, staff arrived at
the following figures:
Paul Clute & Associates Total Bid m $2,190,020
Sajo Construction - $2,162,514
The difference between the two bids is $27,506, with Sajo being the low bidder. Under
Oklahoma law and the Competitive Bidding Act, the Authority is allowed to award the bid to
the lowest and best bidder. Based on a review of the experience qualifiers submitted by the two
companies, those involved in the review process believe that, with the courses constructed and
the references that were contacted, Paul Clute & Associates has a better experience qualifier
Owasso Public Golf Authority
Minutes of January 30, 1992
Page 2
factor than Sajo on a course of this type. Based on that review, staff is recommending that the
Authority award the contract in the amount of $2,190,020 to Paul Clute & Associates for the
construction of a municipal golf course, pursuant to delivery of proper bonds and contract
documents as specified in the bid documents.
Mr. Skelton opened the floor for questions from the Trustees and others in attendance. Sam
Sakocius, President of Sajo Construction, was present and made a presentation to the Trustees,
emphasizing their qualifications and experience. Following his presentation, the Chair called
for questions.
Following discussion, the Chair called for a motion on the question of awarding the contract to
construct a municipal golf course. Glenna Anderson moved to award the contract for the
construction of a municipal golf course to Paul Clute & Associates in the amount of $2,190,020,
premised upon an incorporation of staff review and recommendation which was submitted to the
Trustees and adopting that recommendation as a part of the motion. The motion was seconded
by Ed Sokolosky and a vote on the motion was recorded as follows:
Glenna Anderson ® Yes
Ed Sokolosky - Yes
Bob Oldefest - No
Brian Skelton - Yes
The contract in the amount of $2,190,020 was awarded to Paul Clute & Associates by a vote
of 3-1.
Ed Sokolosky moved, seconded by Bob Oldefest to adjourn. Motion carried and the meeting
was adjourned at 6:00 p.m.
T M Rikkola, Jr, Chairperson
Marcia Boutwell, Author ty Secretary