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Home My WebLink About2024.08.06_OPWA Agenda_AddendumRECEIVED PUBLIC NOTICE OF AN ADDENDUM TO AUG 05 2M4S THE MEETING OF THE City Clerk's Office OWASSO PUBLIC WORKS AUTHORITY The Owasso Public Works Authority will meet in regular session on Tuesday, August 6, 2024, at 6:30 pm at Old Central, 109 N Birch, Owasso, Oklahoma. Notice of addendum filed in the office of the City Clerk and posted at City Hall, 200 S Main Street, at 5:00 pm on Monday, August 5, 2024. —�� LGt��I ✓�/�G7�/ J�fliann M. Stevens, Ci y Clerk ADDENDUM The following is submitted as an addendum to the Owasso Public Works Authority Agenda filed on Friday, August 2, 2024. Items numbered 1-5 shall remain the same. A new item number 6 shall be added and items numbered 6-10 shall become 7-11: 6. Consideration and appropriate action authorizing the Authority Manager to approve claims between August 7, 2024, and August 20, 2024, due to the cancellation of the August 20, 2024 meeting of the Owasso Public Works Authority with said claims to be presented under the Official Notices section of the September 3, 2024 agenda Carly Novozinsky PUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY (OPWA) Council Chambers Old Central Building 109 North Birch, Owasso, OK Tuesday, August 6, 2024 - 6:30 PM NOTE: APPROPRIATE ACTION may include, but is not limited to: acknowledging, affirming, amending, approving, authorizing, awarding, denying, postponing, or tabling. AGENDA RECEIVED 1. Call to Order -Chair Alvin Fruga AUG 0 2 2024 2. Roll Call City Clerk's Office 3. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable.) A. Approve minutes - July 16, 2024, Regular Meeting B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Consideration and appropriate action relating to an agreement for the purpose of leasing a vehicle for the Wastewater Collections Division Chris Roberts Staff recommends approval of an Open -End (Equity) Lease from Enterprise Fleet Management, Inc., of Clayton, Missouri, for a lease period of sixty months for (1) 2024 Dodge Ram 3500 WT at a lease rate of $1,144.95 per month, contingent upon annual appropriations by the OPWA, and authorization to execute all necessary documents. 6. Report from OPWA Manager 7. Report from OPWA Attorney 8. Official Notices (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Reports - pay period ending date July 13, 2024 and July 27, 2024 9. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 10. Adjournment Notice of Public Meeting filed in the office of the City Clerk on Friday, December 8, 2023, and the Agenda posted at City Hall, 200 South Main Street, at 12:00 pm on Friday, AuguM �� Heather Stewart, Deputy City Clerk The City of Owasso encourages citizen participation. To request on accommodation due to a disability, contact the City Clerk prior to the scheduled meeting by phone 918-376-1502 or by email to istevens@citvofowasso.com OWASSO PUBLIC WORKS AUTHORITY (OPWA) MINUTES OF REGULAR MEETING TUESDAY, JULY 16, 2024 The Owasso Public Works Authority (OPWA) met in regular session on Tuesday, July 16, 2024, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed Friday, December 8, 2023; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 12:00 pm on Friday, July 12, 2024. 1. Call to Order - Chair Alvin Fruga called the meeting to order at 7:26 pm. 2. Roll Call - A quorum was declared present. Present Absent Chair - Alvin Fruga Vice Chair - Lyndell Dunn Trustee - Doug Bonebrake Trustee - Kelly Lewis Trustee - Paul Loving Staff: Authority Manager- Chris Garrett / Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable.) A. Approve minutes -July 2, 2024, and July 9, 2024, Regular Meetings B. Approve claims Ms. Lewis moved, seconded by Mr. Loving, to approve the Consent Agenda as presented, with claims totaling $1,801,487.41, YEA: Bonebrake, Lewis, Loving, Fruga NAY: None Motion carried: 4-0 4. Consideration and appropriate action relating to items removed from the Consent Agenda - None 5. Report from OPWA Manager - None 6. Report from OPWA Attorney - None 7. Official Notices - The Chair acknowledged receipt of the following: • Payroll Payment Report - pay period ending date June 29, 2024 • Monthly Budget Report - June 2024 8. New Business - None 9. Adjournment Mr. Loving moved, seconded by Ms. Lewis, to adjourn the meeting. YEA: Bonebrake, Lewis, Loving, Fruga NAY: None Motion carried: 4-0 and the meeting adjourned at 7:27 pm. Alvin Fruga, Chair Heather Stewart, Deputy Authority Clerk Claims List - 08/06/2024 Fund Fund Title - Transact Vendor Name Payable Description Payment Amount 61 OPWA KELLOGG ENGINEERING, INC 117 LSFM PROJECT $871.25 117TH STREET FORCE MAIN -Total $871.25 CREEK CONSTRUCTION LLC HALE ACRES WATERLINE $11,485.38 CDBG HALE ACRES WATERLINE - Total $11,485.38 AEGION CORPORATION ELM CREEK INTERCEPTOR $327,042.15 GREELEY S HANSEN LLC LBX 619776 ELM CRK SEWER REHAB $4,188.72 KELLOGG ENGINEERING, INC ELM CRK OUTFALL REHAB $3.017.25 ELM CREEK INTERCEPTOR -Total $334,248.12 AEP/PSO ELECTRIC USE $2,092.19 CITY OF OWASSO ADMIN OVERHEAD $25,000.00 COX COMMUNICATIONS PHONE USAGE $27.04 JPMORGAN CHASE BANK ACADEMY-MAINT SUPP $99.98 JPMORGAN CHASE BANK ODP BUS SOL-SUPPLIES $44.66 JPMORGAN CHASE BANK ONG-NATURAL GAS USAGE $181.66 JPMORGAN CHASE BANK REASORS-EMPY TRAINING $409.08 JPMORGAN CHASE BANK SAMS-SUPPLIES $204.76 RENTOKIL NORTH AMERICA INC PEST CONTROL $132.00 STANDLEY SYSTEMS LLC COPIER SERVICES $26.52 TERMINIX TERMITE BAITING PLAN $521.00 UNIFIRST HOLDINGS LP UNIFORM SERVICES $99.09 UNITED STATES CELLULAR CORPORATION PW CELL PHONES $42.42 OPWA ADMINISTRATION -Total $28,880.40 EAGLE ENVIRONMENTAL CONSULTING, INC CLEAN WATER PERMIT $4,500.00 PINNEY DOZER SERVICE EARTHEN MATERIAL $160,077.70 OPWA BUILDING RENOVATION -Total $164,577.70 BANCFIRST 800469017109E $55,960.40 BANCFIRST 800470015109C $23,361.34 BANCFIRST 8004710131SANTA FE $14,375.74 BANCFIRST 800472011/RANCH CREEK $25,377.32 BANCFIRST 800780017/19C $117,679.97 BANCFIRST 801008012123C $36,446.58 OPWA DEBT SERVICE -Total $273,201.35 TOMMY W STRITZKE INSPECTION SERVICES $2,000.00 RANCH CRK INTCPT UPGRADE -Total $2,000.00 AEP/PSO ELECTRIC USE $362.02 COX COMMUNICATIONS PHONE USAGE $3.86 JPMORGAN CHASE BANK BUMPER-VEH PARTS $59.97 JPMORGAN CHASE BANK KIMS INTER-VEH PARTS $55.13 JPMORGAN CHASE BANK NATURAL EVOL-EWASTE $675.64 JPMORGAN CHASE BANK SEMI CRAZY -TRUCK WASH $75.00 1 Claims List - 08/06/2024 Fund Fund Title - Transact Vendor Name Payable Description Payment Amount 61 OPWA UNIFIRST HOLDINGS LP UNIFORM SERVICES $57.51 RECYCLE CENTER -Total $1,289.13 COX COMMUNICATIONS PHONE USAGE $3.86 JPMORGAN CHASE BANK ACADEMY -SAFETY BOOTS $219.97 JPMORGAN CHASE BANK AMAZON -SAFETY SUPP $107.67 JPMORGAN CHASE BANK BUMPER-VEH PARTS $534.28 JPMORGAN CHASE BANK CRANE-VEH PARTS $767.31 JPMORGAN CHASE BANK CUSTOM TINT-MAINT SVC $225.00 JPMORGAN CHASE BANK HARD HAT -SAFETY GLOVE $98.85 JPMORGAN CHASE BANK HOOTEN-VEH PARTS $972.10 JPMORGAN CHASE BANK LOWES-VEH PARTS $8.76 JPMORGAN CHASE BANK SAMS-SUPPLIES $73.02 JPMORGAN CHASE BANK SEMI CRAZY-MAINT SVCS $65.00 JPMORGAN CHASE BANK SOUTH TIRE-VEH PARTS $1,080.56 SPOK INC. PAGER USE $84.56 UNIFIRST HOLDINGS LP UNIFORM SERVICES $224.19 UNITED STATES CELLULAR CORPORATION PW CELL PHONES $42.42 REFUSE COLLECTIONS -Total $4,507.55 COX COMMUNICATIONS PHONE USAGE $19.35 JPMORGAN CHASE BANK AMAZON -SUPPLIES $32.54 TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES $5,195.09 UTILITY BILLING -Total $5,246.98 AEP/PSO ELECTRIC USE $9,714.15 COX COMMUNICATIONS PHONE USAGE $7.72 DEPARTMENT OF ENVIRONMENTAL DEO OPERATOR EXAM $124.00 QUALITY FLEET FUELS LLC FUEL $522.52 JPMORGAN CHASE BANK AMAZON -SAFETY SUPP $107.67 JPMORGAN CHASE BANK CORE&MAIN-TOOLS $28.99 JPMORGAN CHASE BANK HARD HAT -SAFETY GLOVE $98.83 JPMORGAN CHASE BANK HAYNES-MAINT SUPPLIES $856.69 JPMORGAN CHASE BANK LOWES-MAINT SUPPLIES $19,96 JPMORGAN CHASE BANK ONG-NATURAL GAS USAGE $339.38 JPMORGAN CHASE BANK OREILLY-MAINT SUPP $51.87 KEY EQUIPMENT & SUPPLY QUICK VIEW 360 CAMERA $25,000.00 MIDWEST INRASTRUCTURE COATINGS, MANHOLE REHAB $23,308.20 LLC OMEGA RAIL MANAGEMENT, INC. PIPELINE LEASE $396.90 SPOK INC. PAGER USE $21.26 UNIFIRST HOLDINGS LP UNIFORM SERVICES $158.04 WASHINGTON CO RURAL WATER DISTRICT COFFEE CREEK LS WATER $23.32 WASHINGTON CO RURAL WATER DISTRICT MAGNOLIA LS WATER $23,10 K Claims List - 08/06/2024 Fund Fund Title - Transact Vendor Name Payable Description Payment Amount 61 OPWA WASHINGTON CO RURAL WATER DISTRICT MORROW LS WATER $19.88 WASTEWATER COLLECTIONS -Total $60,822.48 AEP/PSO ELECTRIC USE $30,106.15 AT&T PHONE USE $81.54 COX COMMUNICATIONS PHONE USAGE $15A5 DEPARTMENT OF ENVIRONMENTAL LICENSE RENEWAL $138.00 QUALITY FULLERTON HYDRO -TEST INC. WELD CANISTER REFILL $103,95 HOLDER'S INC. LOCK SERVICE $2,362.64 JPMORGAN CHASE BANK ACCURATE-CBOD TEST $65.00 JPMORGAN CHASE BANK ACCURATE -LAB TEST $35.00 JPMORGAN CHASE BANK ALLMAX-WO MAINT FROG $1,940.00 JPMORGAN CHASE BANK ATWOOD-SAFETY BOOTS $169.99 JPMORGAN CHASE BANK BIO AQUATIC-BIO TEST $1,550.00 JPMORGAN CHASE BANK BTS-MAINT SUPPLIES $780.38 JPMORGAN CHASE BANK GELLCO-SAFETY BOOTS $107.99 JPMORGAN CHASE BANK HARD HAT -SAFETY GLOVE $98.83 JPMORGAN CHASE BANK LOWES-SMALL TOOLS $177.80 JPMORGAN CHASE BANK NCL-SUPPLIES $273.28 JPMORGAN CHASE BANK NCL-TESTING SUPPLIES $181.17 JPMORGAN CHASE BANK ODP BUS SOL-BATTERIES $9.47 JPMORGAN CHASE BANK SAMS-PAPER TOWELS $19.98 JPMORGAN CHASE BANK SAMS-SUPPLIES $32.36 JPMORGAN CHASE BANK UNLAUB-SMALL TOOLS $260.19 JPMORGAN CHASE BANK WASTE MGMT-SLUDGE $4,098.21 SPOK INC. PAGER USE $74.44 UNIFIRST HOLDINGS LP UNIFORM SERVICES $287.12 WASTEWATER TREATMENT -Total $42,968.94 AEP/PSO ELECTRIC USE $313.05 COX COMMUNICATIONS PHONE USAGE $7.72 DEPARTMENT OF ENVIRONMENTAL LICENSE RENEWAL $92.00 QUALITY JPMORGAN CHASE BANK AMAZON -SAFETY SUPP $107.67 JPMORGAN CHASE BANK CORE&MAIN-MAINT SUPP $700.04 JPMORGAN CHASE BANK CORE&MAIN-METER SUPP $6,962.78 JPMORGAN CHASE BANK CORE&MAIN-SUPPLIES $495.96 JPMORGAN CHASE BANK HARD HAT -SAFETY GLOVE $98.83 JPMORGAN CHASE BANK LOWES-MAINT SUPP $15.72 JPMORGAN CHASE BANK LOWES-MAINT SUPPLIES $44.36 JPMORGAN CHASE BANK RED WING -SAFETY BOOTS $170.00 SPOK INC. PAGER USE $114.77 UNIFIRST HOLDINGS LP UNIFORM SERVICES $214.53 91 Claims List - 08/06/2024 Fund Fund Title - Transact Vendor Name Payable Description Payment Amount 61 OPWA WATER -Total $9,337.43 OPWA -Total $939,436.71 66 ARPA CAPITAL AEGION CORPORATION ELM CREEK INTERCEPTOR $161,018.45 IMPROVEMENTS ELM CREEK INTERCEPTOR -Total $161,018.45 TIMBER WOLF EXCAVATING LLC RANCH CRK INTCPT $926,809.36 UPGRADE RANCHCRK INTERCEP UPGRADE -Total $926,809.36 ARPA CAPITAL IMPROVEMENTS -Total $1,087,827.81 67 OPWA SALES TAX BANCFIRST 80065001212016 NOTE $228,925.00 BANCFIRST 800730038/2018 NOTE $93,664.00 BANCFIRST 800826026/2020 NOTE $93,205.00 BANCFIRST 80103301012024 NOTE $186,190.00 OPWA STF DEBT SERVICE -Total $601,984.00 OPWA SALES TAX -Total $601,984.00 69 OPWA SALES TAX SUB SPROUTS FARMERS MARKET INC DEVELOPMENT AGREEMENT $30,000.00 ACCOUN OPWA ST SUB - DEBT SERV -Total $30,000.00 OPWA SALES TAX SUB ACCOUN -Total $30,000.00 OPWA Grand Total $2,659,248.52 6MA66V IFwt hqY • RG\ Ovaaw. wu [0.nq TO: The Honorable Chair and Trustees Owasso Public Works Authority (OPWA) FROM: Chris Roberts, Fleet & Facility Maintenance Superintendent SUBJECT: Vehicle Leasing from Enterprise Fleet Management, Inc. DATE: August 2, 2024 BACKGROUND: • On August 3, 2021, City Council approved the Master Equity Lease Agreement with Enterprise Fleet Management, Inc., which allows staff to initiate capital leasing arrangements for budgeted vehicles • The FY 2025 OPWA Fund includes one (1) new lease vehicle for the Wastewater Collection Division to replace a 2014 Ford F350 (dedicated CNG; approximately 77,000 miles) due to age and condition • Staff is seeking approval to enter into a 60-month lease with Enterprise Fleet Management, Inc. for a 2024 Dodge Ram 3500 WT • Capitalized cost of the proposed vehicle is $58,129.00 with a monthly lease payment of $1,144.95 As a reminder, proposed lease period extends beyond FY 2025. Payments due in months beyond June 2025 are contingent upon annual appropriations by the OPWA. The lease period does not begin until the vehicle is delivered for use. FUNDING: Funding is available in the Wastewater Collection Division Budget. RECOMMENDATION: Staff recommends approval of an Open -End (Equity) Lease from Enterprise Fleet Management, Inc., of Clayton, Missouri, for a lease period of sixty months for (1) 2024 Dodge Ram 3500 WT at a lease rate of $1,144.95 per month, contingent upon annual appropriations by the OPWA, and authorization to execute all necessary documents. OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 07/13124 Department Payroll Expenses Total Expenses 400 OPWA Administration 20,309.65 29,931.80 405 Utility Billing 9,214.48 16,398.65 420 Water 18,183.88 29,413.84 450 Wastewater 16,571.21 28,576.67 455 Wastewater Collection 16,287.63 27,191.96 480 Refuse 18,309.85 30,394.22 485 Recycle Center 3,050.40 5,703.64 FUND TOTAL 101,927.10 167,610.78 OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 07/27/24 Department Payroll Expenses Total Expenses 400 OPWA Administration 19,834.94 29,383.15 405 Utility Billing 9,378.97 16,024.09 420 Water 17,713.08 28,868.61 450 Wastewater 16,272.13 28,193.20 455 Wastewater Collection 15,179.37 26,117.35 480 Refuse 16,197.33 27,832.69 485 Recycle Center 3,050.40 5,703.64 FUND TOTAL 97,626.22 162,122.73