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2024.09.03_Joint Meeting Agenda_CC_OPWA_OPGA
PUBLIC NOTICE OF A JOINT MEETING OF THE OWASSO CITY COUNCIL OWASSO PUBLIC WORKS AUTHORITY (OPWA) OWASSO PUBLIC GOLF AUTHORITY (OPGA) Council Chambers Old Central Building 109 North Birch, Owasso, OK Tuesday, September 3, 2024 - 6:30 PM NOTE: APPROPRIATE ACTION may include, but is not limited to: acknowledging, affirming, amending, approving, authorizing, awarding, denying, postponing, or fabling. AGENDA 1. Call to Order -Mayor/Chair Alvin Fruga RECEIVED 2. Invocation - Pastor Scott Carlson of the Refuge Owasso AUG 30 2024 3. Flag Salute City Clerk's Office 4. Roll Call 5. Presentation of the Character Trait of Persuasiveness - Mayor Alvin Fruga 6. Citizen request to address the City Council regarding recognition of National Breastfeeding Month in the City of Owasso - Maria Meyer 7. Consideration and appropriate action relating to the appointment of Cody Walter to fill the vacancy in Ward 1 -Mayor/Chair Alvin Fruga 8. Oath of Office for Ward 1 Councilor/Trustee -Julie Lombardi 9. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable.) A. Approve minutes - August 6, 2024, and August 13, 2024, Regular Meetings B. Approve OPWA minutes - August 6, 2024, and August 13, 2024, Regular Meetings C. Approve OPGA minutes - August 6, 2024, and August 13, 2024, Regular Meetings D. Approve claims - City Council, OPWA, OPGA E. Accept a donation from the Cherokee Nation and approve a budget amendment increasing the Half -Penny Sales Tax Fund, increasing the estimate of revenues and the appropriation for expenditures in the Police Department by $10,000.00 (City Council) F. Accept an American Kennel Club Reunite Grant and approve a budget amendment in the General Fund, increasing the estimate of revenues and the appropriation for expenditures in the Police Department by $7,500.00 (City Council) G. Accept public infrastructure improvement of a sanitary sewer system located north of East 86th Street North and west of North Memorial Road, between North 73rd East Place and North 76th East Place to serve the Magnolia Ridge Phase III Subdivision (City Council) H. Accept public infrastructure improvements of stormwater piping, fire line tap, concrete approaches, and sidewalk located at 108 and 112 West 2nd Street (Tyner Homes, Six Plex) (City Council) I. Accept the 2024 Owasso Drainage Project and authorize final payment to Stronghand LLC, of Tulsa, Oklahoma, in the amount of $16,267.27 (City Council) 10. Consideration and appropriate action relating to items removed from the Consent Agenda 11. Consideration and appropriate action relating to the purchase of vehicles for the Police Department (City Council) Jason Woodruff Staff recommends approval to purchase five (5) 2024 Dodge Durango police vehicles from Phil Long Motors of Denver, Colorado, in the amount of $220,925.00 and authorization for payment. Owasso City Council/OPWA/OPGA September 3, 2024 Page 2 12. Consideration and appropriate action relating to the purchase of vehicle -mounted cameras for the Police Department (City Council) Jason Woodruff Staff recommends authorization for the sole source purchase of ten (10) Axon Fleet 3 Advanced vehicle -mounted camera systems through Axon Enterprise, Inc. of Scottsdale, Arizona, in the amount of $152,742.00, of which $37,548.40 will be paid in Fiscal Year 2025, and subsequent payments for Fiscal Year 2026 through Fiscal Year 2029 are contingent upon annual appropriations by the City Council. 13. Consideration and appropriate action relating to a final plat for Corrigan Glen, a proposed multi -family subdivision on approximately 2.50 acres, located at 10094 North 97th East Avenue (City Council) Alexa Beemer Staff recommends approval of the final plat. 14. Consideration and appropriate action relating to an agreement with Grand Gateway Economic Development Authority for Pelivan Transit service (City Council) Erin Shaw Staff recommends approval of the Purchase of Service Agreement for FY 2025 in the amount of $60,475.00 and authorization to execute all necessary documents. 15. Consideration and appropriate action relating to an agreement for the design and development of the Ranch Creek Trail (City Council) Larry Langford Staff recommends approval of the professional services agreement with GH2 Architects, LLC, of Tulsa, Oklahoma, in the amount of 6% of the estimated construction cost, not to exceed $141,000.00, and authorization to execute all necessary documents. 16. Consideration and appropriate action relating to bids received for the Sports Park Restroom Renovation (City Council) Larry Langford Staff recommends awarding the base bid and alternate #1 to Tektone Builders of Claremore, Oklahoma, in the amount of $121,200.00, and authorization to execute all necessary documents. 17. Consideration and appropriate action relating to an interlocal agreement with Tulsa County for the 117th Sanitary Sewer Force Main Replacement Project (City Council) Roger Stevens Staff recommends approval of the Interlocal Agreement with Tulsa County for the installation of a sanitary sewer force main within the existing right-of-way and under the existing roadway of North 117th East Avenue from East 69th Street North to East 71st Street North and authorization to execute the necessary documents. 18. Presentation of the monthly Public Works Project Status Report - Roger Stevens 19. Report from City/Authority Manager 20. Report from City/Authority Attorney 21. Report from City Councilors/Trustees 22. Official Notices (documents for acknowledgment of receipt or information only, no discussion or action will be taken) • Healthcare Self -Insurance Claims - dated as of August 14, 2024, and August 29, 2024 • Fiscal Year Ending 2024 Annual Financial Report Tax Increment District No. 1, City of Owasso (Redbud TIF District) Owasso City Council/OPWA/OPGA September 3, 2024 Page 3 Payroll Payment Reports for City, OPWA, and OPGA - pay period ending dates August 10, 2024 and August 24, 2024 Monthly Budget Status Reports for City, OPWA, and OPGA-July 2024 Claims approved by the City/Authority Manager as authorized by the City Council, OPWA, and OPGA during their August 6, 2024, meetings 23. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 24. Adjournment Notice of Public Meeting filed in the office of the City Clerk on Friday, December 8, 2023, and the Agenda posted at City Hall, 200 South Main Street, at 12:00 pm, Friday, August 30,202,y M. Stevens, City The City of Owasso encourages citizen participation. To request bn accommodation due to a disability, contact the City Clerk prior to the scheduled meeting by phone 918-376-1502 or by email to istevens@citvofowasso.com OWASSO CITY COUNCIL MINUTES OF REGULAR MEETING TUESDAY, AUGUST 6, 2024 The Owasso City Council met in regular session on Tuesday, August 6, 2024, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed Friday, December 8, 2023; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 12:00 pm on Friday, August 2, 2024; and the notice of Addendum filed in the office of the City Clerk and posted at said City Hall at 5:00 pm on Monday, August 5, 2024. 1. Call to Order -Mayor Alvin Fruga called the meeting to order at 6:30pm. 2. Invocation -The Invocation was offered by Pastor Ryan Golightly of Family Ministries at Rejoice Church. 3. Flag Salute - Vice Mayor Dunn led the flag salute. 4. Roll Call - A quorum was declared present. Present Absent Mayor - Alvin Fruga None Vice Mayor- Lyndell Dunn Councilor- Doug Bonebrake Councilor- Paul Loving Staff: City Manager - Chris Garrett / City Attorney - Julie Lombardi 5. Presentation of Character Trait of Creativity -Chad Balthrop presented the character trait for the month of August. 6. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable.) A. Approve minutes - July 16, 2024, Regular Meeting B. Approve claims C. Approve Normal Retirement Benefits for Ray Kirkendall D. Accept public infrastructure improvements of water distribution system, stormwater system, asphalt roads, sidewalks, and sanitary sewer system located at 10703 North Garnett Road E. Accept public infrastructure improvement of a sanitary sewer system located south of East 106th Street North and west of North 110th East Avenue Mr. Bonebrake moved, seconded by Mr. Loving, to approve the Consent Agenda as presented, with claims totaling $1,189,364.95. YEA: Bonebrake, Dunn, Loving, Fruga NAY: None Motion carried: 4-0 7. Consideration and appropriate action relating to items removed from the Consent Agenda - None 8. Consideration and appropriate action relating to vehicle lease agreements for the Public Works Department and Community Development Department Chris Roberts presented the item, recommending approval of an Open -End (Equity) Lease from Enterprise Fleet Management, Inc., of Clayton, Missouri, which includes three (3) Agreements for a lease period of forty-eight months for one 2025 Chevrolet 1500 WT at a lease rate of $871.27 per month, one 2025 Chevrolet 2500 WT at a lease rate of $926.03 per month, and one 2025 Chevrolet 1500 WT at a lease rate of $876.74 per month; and one (1) Agreement for a period of sixty months for one 2025 Chevrolet 3500 WT at a rate of $1,079.33 per month, contingent upon annual appropriations by the City Council, and authorization to execute all necessary documents. There were no comments from the audience. After discussion, Mr. Dunn moved, seconded by Mr. Bonebrake, to approve lease agreements and authorize execution of documents, as recommended. YEA: Bonebrake, Dunn, Loving, Fruga NAY: None Motion carried: 4-0 Owasso City Council August 6, 2024 Page 2 Consideration and appropriate action authorizing the City Manager to approve claims between August 7, 2024, and August 20, 2024, due to the cancellation of the August 20, 2024 meeting of the Owasso City Council with said claims to be presented under the Official Notices section of the September 3, 2024 agenda Carly Novozinsky presented the item. There were no comments from the audience. After discussion, Mr. Dunn moved, seconded by Mr. Loving, to authorize the City Manager to approve claims. YEA: Bonebrake, Dunn, Loving, Fruga NAY: None Motion carried: 4-0 10. Presentation of the monthly Public Works Project Status Report - Roger Stevens presented the item and discussion was held. 11. Report from City Manager - Chris Garrett acknowledged completion of an Eagle Scout community service project for the Police Department by Boy Scout Troop 18, and community events: Redbud Rumble, Artesian Farmer's Market, and Community Movie Night. 12. Report from City Attorney - None 13. Report from City Councilors - None 14. Official Notices - The Mayor acknowledged receipt of the following: • Payroll Payment Reports - pay period ending date July 13, 2024 and July 27, 2024 • Healthcare Self -Insurance Claims - dated as of July 31, 2024 • Oklahoma Environmental Quality Permit No. SL000072240467, Larkin Bailey Foundation Sanitary Sewer Line Extension • Oklahoma Environmental Quality Permit No. SL000072240177, Fairway Villas Sanitary Sewer Line • Oklahoma Environmental Quality Permit No. WL000072240178, Fairway Villas Potable Water Line Extension • Oklahoma Environmental Quality Permit No. SL000072240414, Owasso 7 Sanitary Sewer Line Extension 15. New Business - None 16. Adjournment Mr. Bonebrake moved, seconded by Mr. Loving, to adjourn the meeting. YEA: Bonebrake, Dunn, Loving, Fruga NAY: None Motion carried: 4-0 and the meeting adjourned of 7:08 pm. Alvin Fruga, Mayor Juliann M. Stevens, City Clerk OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND PUBLIC GOLF AUTHORITY MINUTES OF JOINT REGULAR MEETING TUESDAY, AUGUST 13, 2024 The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority (OPGA) met in a joint regular meeting on Tuesday, August 13, 2024, in the Council Chambers at Old Central, 109 North Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting filed Friday, December 8, 2023; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 5:00 pm on Thursday, August 8, 2024. 1. Call to Order - Mayor/Chair Alvin Fruga called the meeting to order at 6:00 pm. 2. Roll Call A quorum was declared present. Present Absent Mayor/Chair-Alvin Fruga None Vice Mayor/Vice Chair- Lyndell Dunn Councilor/Trustee - Doug Bonebrake Councilor/Trustee - Paul Loving Staff: City/Authority Manager - Chris Garrett; City/Authority Attorney - Julie Lombardi 3. Discussion relating to the letter of interest received from Cody Walter to fill the Ward 1 vacancy Chris Garrett presented the item, introduced Cody Walter, and discussion was held. 4. Consideration and appropriate action to appoint a successor to fill the Ward 1 vacancy until the next City Council election or appropriate action to continue the matter to a date certain Chris Garrett presented the item. After discussion, Mr. Bonebrake motioned, seconded by Mr. Dunn, to continue the matter to the September 3, 2024, City Council meeting. 5. Discussion related to a request for a final plat - Corrigan Glen, a proposed multi -family residential development, approximately 2.50 acres located at 10094 North 97fh East Avenue Alexa Beemer presented the item and discussion was held. It was further explained this item will be placed on the September 3, 2024, City Council agenda for consideration and action. 6. Discussion relating to the monthly sales and use tax report and revenue outlook Carly Novozinsky presented the item and discussion was held. 7. Discussion relating to proposed revisions to the City Council Code of Ethics and Conduct Policy Julie Lombardi presented the item and discussion was held. It was further explained this item could be placed on the September 3, 2024, City Council agenda for consideration and action. 8. City/Authority Manager report Chris Garrett reported on the Redbud Rumble and BBQ Cookoff events and a vacancy on the Planning Commission, discussion was held. It was further explained City Council action will be necessary to fill the vacancy. 9. City Councilor/Trustee comments and inquiries Mayor/Chair Fruga commented on his attendance at the August 13, 2024 Indian Nations Council of Governments Board of Directors meeting, and discussion was held. 10. Adjournment The meeting adjourned at 6:52 pm. Alvin Fruga, Mayor/Chair Juliann M. Stevens, City Clerk OWASSO PUBLIC WORKS AUTHORITY (OPWA) MINUTES OF REGULAR MEETING TUESDAY, AUGUST 6, 2024 The Owasso Public Works Authority (OPWA) met in regular session on Tuesday, August 6, 2024, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed Friday, December 8, 2023; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 12:00 pm on Friday, August 2, 2024; and the notice of Addendum filed in the office of the City Clerk and posted at said City Hall at 5:00 pm on Monday, August 5, 2024. 1. Call to Order - Chair Alvin Fruga called the meeting to order at 7:08 pm. 2. Roll Call - A quorum was declared present. Present Absent Chair -Alvin Fruga None Vice Chair-Lyndell Dunn Trustee - Doug Bonebrake Trustee - Paul Loving Staff: Authority Manager - Chris Garrett / Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable.) A. Approve minutes -July 16, 2024, Regular Meeting B. Approve claims Mr. Loving moved, seconded by Mr. Dunn, to approve the Consent Agenda as presented, with claims totaling $2,659,248.52. YEA: Bonebrake, Dunn, Loving, Fruga NAY: None Motion carried: 4-0 4. Consideration and appropriate action relating to items removed from the Consent Agenda -None 5. Consideration and appropriate action relating to an agreement for the purpose of leasing a vehicle for the Wastewater Collections Division Chris Roberts presented the item, recommending approval of an Open -End (Equity) Lease from Enterprise Fleet Management, Inc., of Clayton, Missouri, for a lease period of sixty months for (1) 2024 Dodge Ram 3500 WT at a lease rate of $1,144.95 per month, contingent upon annual appropriations by the OPWA, and authorization to execute all necessary documents. There were no comments from the audience. Mr. Loving moved, seconded by Mr. Dunn, to approve the lease agreement and authorize execution of documents, as recommended. YEA: Bonebrake, Dunn, Loving, Fruga NAY: None Motion carried: 4-0 6. Consideration and appropriate action authorizing the Authority Manager to approve claims between August 7, 2024, and August 20, 2024, due to the cancellation of the August 20, 2024 meeting of the Owasso Public Works Authority with said claims to be presented under the Official Notices section of the September 3, 2024 agenda Carly Novozinsky presented the item. There were no comments from the audience. Mr. Dunn moved, seconded by Mr. Loving, to authorize the Authority Manager to approve claims. YEA: Bonebrake, Dunn, Loving, Fruga NAY: None Motion carried: 4-0 7. Report from OPWA Manager -None 8. Report from OPWA Attorney -None Owasso Public Works Authority August 6, 2024 Page 2 9. Official Notices -The Chair acknowledged receipt of the following: • Payroll Payment Reports - pay period ending date July 13, 2024 and July 27, 2024 10. New Business -None 11. Adjournment Mr. Loving moved, seconded by Mr. Bonebrake, to adjourn the meeting. YEA: Bonebrake, Dunn, Loving, Fruga NAY: None Motion carried: 4-0 and the meeting adjourned at 7:12 pm. Alvin Fruga, Chair Juliann M. Stevens, Authority Clerk OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND PUBLIC GOLF AUTHORITY MINUTES OF JOINT REGULAR MEETING TUESDAY, AUGUST 13, 2024 The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority (OPGA) met in a joint regular meeting on Tuesday, August 13, 2024, in the Council Chambers at Old Central, 109 North Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting filed Friday, December 8, 2023; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 5:00 pm on Thursday, August 8, 2024. 1. Call to Order - Mayor/Chair Alvin Fruga called the meeting to order at 6:00 pm. 2. Roll Call A quorum was declared present. Present Absent Mayor/Chair-Alvin Fruga None Vice Mayor/Vice Chair- Lyndell Dunn Councilor/Trustee - Doug Bonebrake Councilor/Trustee - Paul Loving Staff: City/Authority Manager - Chris Garrett ; City/Authority Attorney - Julie Lombardi 3. Discussion relating to the letter of interest received from Cody Walter to fill the Ward 1 vacancy Chris Garrett presented the item, introduced Cody Walter, and discussion was held. 4. Consideration and appropriate action to appoint a successor to fill the Ward 1 vacancy until the next City Council election or appropriate action to continue the matter to a date certain Chris Garrett presented the item. After discussion, Mr. Bonebrake motioned, seconded by Mr. Dunn, to continue the matter to the September 3, 2024, City Council meeting. 5. Discussion related to a request for a final plat - Corrigan Glen, a proposed multi -family residential development, approximately 2.50 acres located at 10094 North 97th East Avenue Alexa Beemer presented the item and discussion was held. It was further explained this item will be placed on the September 3, 2024, City Council agenda for consideration and action. 6. Discussion relating to the monthly sales and use tax report and revenue outlook Carly Novozinsky presented the item and discussion was held. 7. Discussion relating to proposed revisions to the City Council Code of Ethics and Conduct Policy Julie Lombardi presented the item and discussion was held. It was further explained this item could be placed on the September 3, 2024, City Council agenda for consideration and action. 8. City/Authority Manager report Chris Garrett reported on the Redbud Rumble and BBQ Cookoff events and a vacancy on the Planning Commission, discussion was held. It was further explained City Council action will be necessary to fill the vacancy. 9. City Councilor/Trustee comments and inquiries Mayor/Chair Fruga commented on his attendance at the August 13, 2024 Indian Nations Council of Governments Board of Directors meeting, and discussion was held, 10. Adjournment The meeting adjourned at 6:52 pm. Alvin Fruga, Mayor/Chair Juliann M. Stevens, City Clerk OWASSO PUBLIC GOLF AUTHORITY (OPGA) MINUTES OF REGULAR MEETING TUESDAY, AUGUST 6, 2024 The Owasso Public Golf Authority (OPGA) met in regular session on Tuesday, August 6, 2024, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed Friday, December 8, 2023; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 1:00 pm on Friday, August 2, 2024; and the notice of Addendum filed in the office of the City Clerk and posted at said City Hall at 5:00 pm on Monday, August 5, 2024, 1. Call to Order Chair Alvin Fruga called the meeting to order at 7:12 pm. 2. Roll Call - A quorum was declared present. Present Absent Chair -Alvin Fruga None Vice Chair - Lyndell Dunn Trustee - Doug Bonebrake Trustee - Paul Loving Staff: Authority Manager - Chris Garrett / Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable.) A. Approve minutes - July 16, 2024, Regular Meeting B. Approve claims Mr. Dunn moved, seconded by Mr. Bonebrake, to approve the Consent Agenda as presented, with claims totaling $79,454.52. YEA: Bonebrake, Dunn, Loving, Fruga NAY: None Motion carried: 4-0 4. Consideration and appropriate action relating to items removed from the Consent Agenda - None 5. Consideration and appropriate action authorizing the Authority Manager to approve claims between August 7, 2024, and August 20, 2024, due to the cancellation of the August 20, 2024 meeting of the Owasso Public Golf Authority with said claims to be presented under the Official Notices section of the September 3, 2024 agenda Carly Novozinsky presented the item. There were no comments from the audience. Mr. Loving moved, seconded by Mr. Dunn, to authorize the Authority Manager to approve claims. YEA: Bonebrake, Dunn, Loving, Frugo NAY: None Motion carried: 4-0 6. Report from OPGA Manager None 7. Report from OPGA Attorney None 8. Official Notices - The Chair acknowledged receipt of the following: Payroll Payment Reports - pay period ending date July 13, 2024 and July 27, 2024 9. New Business None 10. Adjournment Mr. Bonebrake moved, seconded by Mr. Loving, to adjourn the meeting. YEA: Bonebrake, Dunn, Loving, Fruga NAY: None Motion carried: 4-0 and the meeting adjourned at 7:14 pm. Alvin Fruga, Chair Juliann M. Stevens, Authority Clerk Owasso Public Golf Authority August b, 2024 Page 2 OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND PUBLIC GOLF AUTHORITY MINUTES OF JOINT REGULAR MEETING TUESDAY, AUGUST 13, 2024 The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority (OPGA) met in a joint regular meeting on Tuesday, August 13, 2024, in the Council Chambers at Old Central, 109 North Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting filed Friday, December 8, 2023; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 5:00 pm on Thursday, August 8, 2024. 1. Call to Order - Mayor/Chair Alvin Fruga called the meeting to order at 6:00 pm. 2. Roll Call A quorum was declared present. Present Absent Mayor/Chair - Alvin Fruga None Vice Mayor/Vice Chair- Lyndell Dunn Councilor/Trustee - Doug Bonebrake Councilor/Trustee - Paul Loving Staff: City/Authority Manager - Chris Garrett ; City/Authority Attorney - Julie Lombardi 3. Discussion relating to the letter of interest received from Cody Walter to fill the Ward 1 vacancy Chris Garrett presented the item, introduced Cody Walter, and discussion was held. 4. Consideration and appropriate action to appoint a successor to fill the Ward 1 vacancy until the next City Council election or appropriate action to continue the matter to a date certain Chris Garrett presented the item. After discussion, Mr. Bonebrake motioned, seconded by Mr. Dunn, to continue the matter to the September 3, 2024, City Council meeting. 5. Discussion related to a request for a final plat - Corrigan Glen, a proposed multi -family residential development, approximately 2.50 acres located at 10094 North 97ih East Avenue Alexa Beemer presented the item and discussion was held. It was further explained this item will be placed on the September 3, 2024, City Council agenda for consideration and action. 6. Discussion relating to the monthly sales and use tax report and revenue outlook Carly Novozinsky presented the item and discussion was held. 7. Discussion relating to proposed revisions to the City Council Code of Ethics and Conduct Policy Julie Lombardi presented the item and discussion was held. It was further explained this item could be placed on the September 3, 2024, City Council agenda for consideration and action. 8. City/Authority Manager report Chris Garrett reported on the Redbud Rumble and BBQ Cookoff events and a vacancy on the Planning Commission, discussion was held. It was further explained City Council action will be necessary to fill the vacancy. 9. City Councilor/Trustee comments and inquiries Mayor/Chair Fruga commented on his attendance at the August 13, 2024 Indian Nations Council of Governments Board of Directors meeting, and discussion was held. 10. Adjournment The meeting adjourned at 6:52 pm. Alvin Fruga, Mayor/Chair Juliann M. Stevens, City Clerk Fund 01 GENERAL Claims List - 09/03/2024 Vendor Name Payable Description Payment Amount BLUE ENERGY FUELS LLC CNG FUEL CHARGE JULY $43.42 COX COMMUNICATIONS PHONE USAGE $11.29 FLEETCOR TECHNOLOGIES FUEL CHARGES JULY 24 $46A1 JPMORGAN CHASE BANK COX-INTERNET $170.00 JPMORGAN CHASE BANK FASTSIGNS-OLD CENTRAL $1,127.00 JPMORGAN CHASE BANK HOME DEPOT -TOOLS $198.90 JPMORGAN CHASE BANK INTERSTATE -BATTERIES $69.00 JPMORGAN CHASE BANK JOHNSTONE-AC BELT $17.52 JPMORGAN CHASE BANK LOCKE-SUPPLIES $31.64 JPMORGAN CHASE BANK LOWES-DRAIN SYST $9.88 JPMORGAN CHASE BANK LOWES-GATE REPAIR $74.80 JPMORGAN CHASE BANK LOWES-MOPS $52.44 JPMORGAN CHASE BANK LOWES-SAFETY GEAR $24.96 JPMORGAN CHASE BANK LOWES-SCREWS $25.56 JPMORGAN CHASE BANK LOWES-SUPPLIES $271.25 JPMORGAN CHASE BANK LOWES-TOOLS $51.96 JPMORGAN CHASE BANK OWASSO KEYS -KEYS $40.00 JPMORGAN CHASE BANK SAMS-SUPPLIES $177.94 UNIFIRST HOLDINGS LP UNIFORMS $43.46 BUILDING MAINTENANCE -Total $2,487.43 JPMORGAN CHASE BANK EAGLE REDI-FENCE $1,021.50 JPMORGAN CHASE BANK TWIN CITIES -CONCRETE $1,170.00 PIONEER FENCE CO CEMETERY FENCE $20,182.00 CEMETERY WALL REPLACEMENT - Total $22,373.50 AEP/PSO ELECTRIC USE $529.18 COX COMMUNICATIONS PHONE USAGE $11.29 FLEETCOR TECHNOLOGIES FUEL CHARGES JULY 24 $240.79 FULLERTON HYDRO -TEST INC. AC SUPPLIES $27,50 JPMORGAN CHASE BANK AMAZON -SUPPLIES $319.03 JPMORGAN CHASE BANK AMAZON-VEH MAINT $264.92 JPMORGAN CHASE BANK BLAUER-UNIFORM $64.98 JPMORGAN CHASE BANK HOME DEPOT -REFUND ($54.80) JPMORGAN CHASE BANK HOME DEPOT -SUPPLIES $198.78 JPMORGAN CHASE BANK LOWES-LIGHTS $70.96 JPMORGAN CHASE BANK PETSMART-SUPPLIES $100.97 JPMORGAN CHASE BANK SMARTTAG-SUPPLIES $664.29 JPMORGAN CHASE BANK TOMMYS-CAR WASH $39.99 JPMORGAN CHASE BANK TROYTDVM-SERVICE $225.00 JPMORGAN CHASE BANK WEST ENGRAVERS-SUPP $361.56 ROSERUSH SERVICES LLC SHELTER PRO LICENSE $1,050.00 GEN ANIMAL CONTROL -Total $4,114.44 1 Claims List - 09/03/2024 Fund Vendor Name Payable Description Payment Amount 01 GENERAL AEP/PSO ELECTRIC USE $23.45 BILLY BASORE JULY DIRT $325.00 JPMORGAN CHASE BANK ATWOOD-SAFETY BOOTS $109.99 JPMORGAN CHASE BANK BROWN FARMS -SOD $55.00 JPMORGAN CHASE BANK CORNERSTONE -SUPPLIES $37.91 JPMORGAN CHASE BANK WHITE CAP -UNIFORM $49.35 SPOK INC. PAGER USE $12.42 UNIFIRST HOLDINGS LP UNIFORM SERVICES $0.50 GEN CEMETERY -Total $613.62 AEP/PSO ELECTRIC USE $1.661.16 COX COMMUNICATIONS PHONE USAGE $18.81 DALE & LEES SERVICE INC CC AC REPAIR $368.00 JPMORGAN CHASE BANK AMAZON -FAN $67.46 JPMORGAN CHASE BANK AMAZON-LIGHTBULBS $49.74 JPMORGAN CHASE BANK HOME DEPOT -PAINT $19.96 JPMORGAN CHASE BANK QUIT SUGGIN-PEST $95.00 GEN COMMUNITY CENTER -Total $2,280.13 COX COMMUNICATIONS PHONE USAGE $30.10 FLEETCOR TECHNOLOGIES FUEL CHARGES JULY 24 $333.14 HOVEYTHULIN LAWN MAINTENANCE $200.00 JPMORGAN CHASE BANK ACADEMY-POLOS $43.52 JPMORGAN CHASE BANK ARKANSAS-CONFERENCE $305.70 JPMORGAN CHASE BANK BEST BUY -PHONE CASES $32.65 JPMORGAN CHASE BANK CUTTERBUCK-POLO $28.83 JPMORGAN CHASE BANK CUTTERBUCK-REFUND ($22.88) JPMORGAN CHASE BANK REGUOE-CONFERENCE $305.70 JPMORGAN CHASE BANK TOMMYS-FLEET $67.97 JPMORGAN CHASE BANK WALMART-TAB FOLDERS $69.60 JPMORGAN CHASE BANK ZOOM -SUBSCRIPTION $149.90 GEN COMMUNITY DEVELOPMENT -Total $1,544.23 COX COMMUNICATIONS PHONE USAGE $15.05 JPMORGAN CHASE BANK AMAZON -SUBSCRIPTION $14.99 JPMORGAN CHASE BANK AMAZON -SUPPLIES $93.87 JPMORGAN CHASE BANK SWANK -MOVIE RENTAL $520.00 ROOS JUMPIN JOY LLC BOUNCE HOUSE $350.00 GEN CULTURE & RECREATION -Total $993.91 AEP/PSO ELECTRIC USE $21.64 COX COMMUNICATIONS PHONE USAGE $7.52 GEN ECONOMIC DEV -Total $29.16 AEP(PSO ELECTRIC USE $82.26 2 Fund O1 Claims List - 09/03/2024 Vendor Name GENERAL COX COMMUNICATIONS JPMORGAN CHASE BANK JPMORGAN CHASE BANK Payable Description Payment Amount PHONE USAGE $3.76 AMAZON -SUPPLIES $182.38 SUMNER-EOC COPIER $81.95 GEN EMERG PREPAREDNESS -Total $3%35 COX COMMUNICATIONS PHONE USAGE $30.10 FLEETCOR TECHNOLOGIES FUEL CHARGES JULY 24 $489.72 JPMORGAN CHASE BANK LOT 129-PARKING FEE $1.00 UNIFIRST HOLDINGS LP UNIFORM SERVICES $46.04 UNITED STATES CELLULAR PW CELL PHONES $30.93 CORPORATION GEN ENGINEERING -Total $597.79 COX COMMUNICATIONS PHONE USAGE $30.10 JPMORGAN CHASE BANK AMAZON -FAN $39.99 SUMNERONE INC COPIER SERVICES $65.38 GEN FINANCE -Total $135.47 AEP/PSO ELECTRIC USE $7.129.41 FLEETCOR TECHNOLOGIES FUEL CHARGES JULY 24 $41,72 IMPERIAL LLC COFFEE SUPPLIES $180.19 JPMORGAN CHASE BANK AMER WASTE -DISPOSAL $124.92 JPMORGAN CHASE BANK STAPLES -COPY PAPER $235.95 JPMORGAN CHASE BANK SUNDANCE-COPY PAPER $257.94 KEN RAY UNDERWOOD LEGAL SERVICE FEES $1,213.50 GEN GENERAL GOVERNMENT -Total $9,183.63 AEP/PSO ELECTRIC USE $281.15 COX COMMUNICATIONS PHONE USAGE $3.76 GEN HISTORICAL MUSEUM -Total $284.91 COX COMMUNICATIONS PHONE USAGE $15.05 JPMORGAN CHASE BANK 41MPRINT-PROMO $1,672.17 JPMORGAN CHASE BANK ACCESS -MEDICAL $950.00 JPMORGAN CHASE BANK AMAZON -SUPPLIES $26.79 JPMORGAN CHASE BANK CANVA-SUBSCRIPTION $349.50 JPMORGAN CHASE BANK FACESOOK-ADVERTISE $101.75 JPMORGAN CHASE BANK GLOBAL LEADER-REG FEE $151.95 JPMORGAN CHASE BANK INDEED -ADVERTISE $501.81 JPMORGAN CHASE BANK OFFICE DEPOT -BINDERS $58.65 JPMORGAN CHASE BANK SAMS-SNACKS $46.64 GEN HUMAN RESOURCES -Total $3,874.31 AT&T MOBILITY PUBLIC SAFE WIRELESS $83.35 BLUE ENERGY FUELS LLC CNG FUEL CHARGE JULY $14.81 CHICKASAW TELECOM INC CISCO MERAKI RENEWAL $4,214.70 COX COMMUNICATIONS PHONE USAGE $22.57 3 Claims List - 09/03/2024 Fund Vendor Name Payable Description Payment Amount 01 GENERAL FLEETCOR TECHNOLOGIES FUEL CHARGES JULY 24 $56.24 GEN INFORMATION TECH -Total $4,391.67 COX COMMUNICATIONS PHONE USAGE $22.57 FLEETCOR TECHNOLOGIES FUEL CHARGES JULY 24 $106.46 JPMORGAN CHASE BANK CANVA-SUBSCRIPTION $69.89 JPMORGAN CHASE BANK CHAMBER -TUITION $1,200.00 JPMORGAN CHASE BANK MEETING EXP 07110 $99.87 JPMORGAN CHASE BANK MEETING EXP 07/11 $32.44 JPMORGAN CHASE BANK MEETING EXP 08/14 $203.46 JPMORGAN CHASE BANK MEETING EXP 08116 $36.45 JPMORGAN CHASE BANK OFFICE DEPOT -REFUND ($22.99) JPMORGAN CHASE BANK OFFICE DEPOT -SUPPLIES $45.40 JPMORGAN CHASE BANK PLTPAYWEB-FEES $3.40 JPMORGAN CHASE BANK SAMS-WATER $7.96 JPMORGAN CHASE BANK SMOKE-EMPY RELATION $69.00 TREASURER PETTY CASH JJ DOSSETT-PER DIEM $86,00 TREASURER PETTY CASH S WINGERT-PER DIEM $86.00 GEN MANAGERIAL -Total $2,045.91 COX COMMUNICATIONS PHONE USAGE $15.05 JPMORGAN CHASE BANK AMAZON -SUPPLIES $161.16 JPMORGAN CHASE BANK IIMC-TRAINING $60.00 SUMNERONE INC COURT PRINTER $31.27 TREASURER PETTY CASH M MCALISTER-MILEAGE $56.28 YOUTH SERVICES OF TULSA YOUTH COURT $4,125.00 GEN MUNICIPAL COURT -Total $4,448.76 AEP/PSO ELECTRIC USE $2,093.23 COX COMMUNICATIONS PHONE USAGE $3.76 FLEETCOR TECHNOLOGIES FUEL CHARGES JULY 24 $975.59 G.W. ELECTRIC CO. REDBUD LIGHT REPLACE $938.00 JPMORGAN CHASE BANK ADT-SECURITY $49.03 JPMORGAN CHASE BANK AMAZON -HAT $27.60 JPMORGAN CHASE BANK ATWOOD-WEED CONTROL $49.98 JPMORGAN CHASE BANK BROWN FARMS -SOD $25.00 JPMORGAN CHASE BANK CSC -SUPPLIES $94.88 JPMORGAN CHASE BANK CORNERSTONE -PARTS $26.87 JPMORGAN CHASE BANK CORNERSTONE -SUPPLIES $53.98 JPMORGAN CHASE BANK CORNERSTONE -TRIM LINE $55.00 JPMORGAN CHASE BANK CORNERSTONE -WEEDS $32.99 JPMORGAN CHASE BANK LOWES-LIGHTS $65.94 JPMORGAN CHASE BANK LOWES-REPAIR SUPP $2.38 JPMORGAN CHASE BANK LOWES-SUPPLIES $27.44 4 Claims List - 09/03/2024 Fund Vendor Name Payable Description Payment Amount 01 GENERAL JPMORGAN CHASE BANK NEWELL-SERVICE $130.00 JPMORGAN CHASE BANK ZW USA -WASTE BAGS $195.00 ROGERS COUNTY RURAL WATER CENTENNIAL WATER $251.58 DISTRICT UNIFIRST HOLDINGS LP PARKS STAFF UNIFORMS $61.56 WASHINGTON CO RURAL WATER MCCARTY WATER $40.80 DISTRICT GEN PARKS -Total $5,200.61 AEP(PSO ELECTRIC USE $618.85 GEN POLICE COMMUNICATIONS -Total $618.85 BLUE ENERGY FUELS LLC CNG FUEL CHARGE JULY $54.75 FLEETCOR TECHNOLOGIES FUEL CHARGES JULY 24 $2,103.60 HERITAGE LANDSCAPING LLC LAWN MAINTENANCE $1,170.00 JPMORGAN CHASE BANK HARD HAT -SAFETY GLASS $50.00 JPMORGAN CHASE BANK RED WING -SAFETY BOOTS $340.00 JPMORGAN CHASE BANK STANDARD -SUPPLIES $227.69 SPOK INC. PAGER USE $67.10 UNIFIRST HOLDINGS LP UNIFORM SERVICES $130.60 GEN STORMWATER -Total $4,143.74 TREASURER PETTY CASH CC DEP REF-ENGEL $50.00 TREASURER PETTY CASH CC DEP REF-JACOBSEN $50.00 TREASURER PETTY CASH CC DEP REF -KING $100.00 TREASURER PETTY CASH CC DEP REF-LOWERY $50.00 TREASURER PETTY CASH CC DEP REF -POINTER $100.00 TREASURER PETTY CASH REDBUD REF -NH CHURCH $200.00 GENERAL -Total $550.00 GENERAL -Total $70,262.42 20 AMBULANCE SERVICE ESO SOLUTIONS INC EHR IOS TRIAL $740.51 FLEETCOR TECHNOLOGIES FUEL CHARGES JULY 24 $3,655.13 FULLERTON HYDRO -TEST INC. 02 SUPPLIES $170.00 JPMORGAN CHASE BANK AMAZON -SCREEN PROTECT $77.47 JPMORGAN CHASE BANK BOUND TREE -SUPPLIES $1.110.00 JPMORGAN CHASE BANK CAPITAL WASTE -DISPOSE $339.20 JPMORGAN CHASE BANK ED CENTER -TRAINING $135.00 JPMORGAN CHASE BANK LIFE ASSIST -SUPPLIES $4,880.76 JPMORGAN CHASE BANK MO SOUTHERN -TUITION $3,675.32 MEDICLAIMS INC BILLING SERVICES $15,637.26 MEDLINE INDUSTRIES INC MED SUPPLIES $1,206.46 AMBULANCE -Total $31,627.11 INTERIOR LANDSCAPES ST1 STORAGE $1,068.00 JPMORGAN CHASE BANK AMAZON-STt FFE $2,111.10 5 Claims List - 09/03/2024 Fund Vendor Name Payable Description Payment Amount 20 AMBULANCE SERVICE JPMORGAN CHASE BANK LOWES-STt FFE $39.92 JPMORGAN CHASE BANK REP FITNESS-ST1 GYM $2,980.23 JPMORGAN CHASE BANK ULINE-STi FFE $2,721.87 LIMESTONE CONSTRUCTION LLC STt REMODEL $166,449.02 FIRE STAT#1 RENOVATION -Total $175,370.14 AMBULANCE SERVICE -Total $206,997.25 21 E-911 DEPARTMENT OF PUBLIC SAFETY OLETS ACCESS $851.00 JPMORGAN CHASE BANK PARKMOBILE-PARKING $2.00 JPMORGAN CHASE BANK STICKERYOU-UNIFORM $41.00 SADIE RODRIGUEZ TUITION REIMBURSEMENT $349.65 E911 COMMUNICATIONS -Total $1,243.65 E-911 -Total $1,243.65 25 HOTEL TAX COX COMMUNICATIONS PHONE USAGE $7.52 FLEETCOR TECHNOLOGIES FUEL CHARGES JULY 24 $50.84 STRONG NEIGHBORHOODS -Total $58.36 HOTELTAX -Total $58.36 27 STORMWATER MANAGEMENT JPMORGAN CHASE BANK MAP SERVICE-LOMR $425.00 5TH AVE FLOOD PLAIN MITIG -Total $425.00 DIVERSIFIED INSPECTIONS/ITL., INC GARNETT CULVERT $73,316.25 IMPROVEME GARNETT CULVERT IMPROV -Total $73,316.25 AEP/PSO ELECTRIC USE $421.46 COX COMMUNICATIONS PHONE USAGE $7.52 JPMORGAN CHASE BANK AAAC-BEAVER REMOVAL $2,295.00 JPMORGAN CHASE BANK CANVA-SUBSCRIPTION $119.99 JPMORGAN CHASE BANK LOT 109-PARKING FEE $10.00 JPMORGAN CHASE BANK OFFICE DEPOT -SUPPLIES $59.38 JPMORGAN CHASE BANK PLTPAYWEB-FEES $22.80 JPMORGAN CHASE BANK QUALITY LOGO -PUB EDU $1,523.06 JPMORGAN CHASE BANK RADWELL-SUPPLIES $127.00 OMEGA RAIL MANAGEMENT, INC. STORM SEWER AGREEMENT $1,591.35 TULSA COUNTY ADMIN SERVICES NON-COMPLIANCE NOTICE $103.11 UNIFIRST HOLDINGS LP UNIFORM SERVICES $10.64 UNITED STATES CELLULAR PW CELL PHONES $30.93 CORPORATION USGS NATIONAL CENTER MS 270 BIRD CRK MONITOR STAT $4,500.00 STORMWATER-STORMWATER -Total $10,822.24 STORMWATER MANAGEMENT -Total $84,563.49 28 FEDERAL GRANTS GRADE LINE CONSTRUCTION 96TH - BRIDGE TO 129 $595,307.45 96TH-BRIDGE TO 129TH -Total $595,307.45 a Claims List - 09/03/2024 Fund Vendor Name Payable Description Payment Amount 28 FEDERAL GRANTS -Total $595,307.45 31 AMBULANCE CAPITAL AMERICAN 313 SCIENTIFIC LP MANIKIN & EQUIP $24,961.67 AMBULANCE CAPITAL FD -Total $24,961.67 JPMORGAN CHASE BANK AMAZON-ST1 FFE $24.05 STATION ALERTING SYSTEM -Total $24.05 AMBULANCE CAPITAL -Total $24.985.72 34 VISION TAX METRO FIRE PROTECTION LLC FLUSH&TEST LINE SYST $420.00 SOUTH KANSAS & OKLAHOMA RAILROAD 116-MINGO TO GARNETT RD $447,872.00 TIGER FIRE PROTECTION LLC FIRE DAYCARE TIE IN $600.00 116TH-MINGO TO GARNETT RD -Total $448,892.00 BKL INCORPORATED ENGINEERING SERVICES $1,519.64 96TH FROM 119TH TO 129TH -Total $1,519.64 BKL INCORPORATED ENGINEERING SERVICES $5,862.78 96TH-119TH TO BRIDGE -Total $5,862.78 VISION TAX -Total $456,274.42 37 SALES TAX FIRE AEP/PSO ELECTRIC USE $8,270.68 CONIOGENCY CONSULTING LLC RESCUE HELMET LIGHTS $1,710.00 COX COMMUNICATIONS PHONE USAGE $124.15 FLEET FUELS LLC ST4 DEF $703.26 FLEETCOR TECHNOLOGIES FUEL CHARGES JULY 24 $3,025.53 HERITAGE LANDSCAPING LLC AUG MOW ALL STATIONS $4,750,00 JPMORGAN CHASE BANK AMAZON -FILTERS $269.88 JPMORGAN CHASE BANK AMAZON -FLEET TOOLS $12.78 JPMORGAN CHASE BANK AMAZON -SHOES $250.01 JPMORGAN CHASE BANK AMAZON -SUPPLIES $17.88 JPMORGAN CHASE BANK AMAZON -UNIFORMS $112.00 JPMORGAN CHASE BANK AMAZON-UPFITTING $236.54 JPMORGAN CHASE BANK AMAZON -WORK GLOVES $84.60 JPMORGAN CHASE BANK FAM ANIMAL MED-VET $69.29 JPMORGAN CHASE BANK LOWES-DRAIN REPAIR $39,96 JPMORGAN CHASE BANK LOWES-REFUND ($3.27) JPMORGAN CHASE BANK NFA CONFERENCE FEES $716.46 JPMORGAN CHASE BANK OFFICE DEPOT -SUPPLIES $232.94 JPMORGAN CHASE BANK SAMS-OFFICE SUPPLIES $63.58 JPMORGAN CHASE BANK SAMS-SUPPLIES $85.02 JPMORGAN CHASE BANK SUMNER-COPIER $160.27 JPMORGAN CHASE BANK WEST TERMITE -SERVICE $907.00 OKIE PACKAGING AND INDUSTRIAL SOAP FOR APPARATUS $944.90 W.S. DARLEY & CO ST3 ST4 WASHER HOSE $2,130.20 SALES TAX FUND -FIRE -Total $24,913.66 7 Claims List - 09/03/2024 Fund Vendor Name Payable Description Payment Amount 37 SALES TAX FIRE - Total $24,913.66 38 SALES TAX POLICE AEP/PSO ELECTRIC USE $8.268.39 AT&T MOBILITY PUBLIC SAFE WIRELESS $141.84 AXON ENTERPRISE INC TASER SUPPLIES $14,350.00 CONiOGENCY CONSULTING LLC GAS MASK VOICE PROJTRS $14.600.00 COX COMMUNICATIONS PHONE USAGE $214A4 FLEETCOR TECHNOLOGIES FUEL CHARGES JULY 24 $14,604.49 JPMORGAN CHASE BANK ACCIDENT -TRAINING $80.00 JPMORGAN CHASE BANK ADOBE -SUBSCRIPTION $659.88 JPMORGAN CHASE BANK AMAZON -CHAIR $176.95 JPMORGAN CHASE BANK AMAZON -EQUIP REPLACE $984.00 JPMORGAN CHASE BANK AMAZON -SUPPLIES $299.90 JPMORGAN CHASE BANK AMAZON -SWAT $95.12 JPMORGAN CHASE BANK AMAZON -TOOLS $510.00 JPMORGAN CHASE BANK AMAZON -UNIFORM $44.99 JPMORGAN CHASE BANK AMER WASTE -DISPOSAL $148.24 JPMORGAN CHASE BANK ATWOOD-SUPPLIES $159.99 JPMORGAN CHASE BANK ENGEL BALLISTIC-SUPP $451.40 JPMORGAN CHASE BANK FRAUD CREDIT ($1,501.64) JPMORGAN CHASE BANK GT DIST-FIREARMS $4,557.20 JPMORGAN CHASE BANK HARBOR FREIGHT-SUPP $22.95 JPMORGAN CHASE BANK JERSEYTACTICAL-SWAT $2,122.90 JPMORGAN CHASE BANK LESS LETHAL -MUNITION $2,829.00 JPMORGAN CHASE BANK LOCKE-TIME CLOCK $71.31 JPMORGAN CHASE BANK LODGING EXP 08/5-9 $990.00 JPMORGAN CHASE BANK LODGING EXP 1016-17 $163.06 JPMORGAN CHASE BANK LODGING EXP 8/20-21 $210.18 JPMORGAN CHASE BANK LOWES-FIREARMS $44.94 JPMORGAN CHASE BANK LOWES-REFUND ($2.48) JPMORGAN CHASE BANK LOWES-SUPPLIES $4.88 JPMORGAN CHASE BANK MEETING EXP 08/09 $49.58 JPMORGAN CHASE BANK MIDWEST RESCUE -SWAT $9,387.00 JPMORGAN CHASE BANK NUMRICH-FIREARMS $96.89 JPMORGAN CHASE BANK OK STATE BUREAU -TRAIN $70.00 JPMORGAN CHASE BANK OREILLY-VEH MAINT $219.83 JPMORGAN CHASE BANK ROYAL CANIN-K9 SUPP $796.32 JPMORGAN CHASE BANK SAMS-SUPPLIES $650.44 JPMORGAN CHASE BANK SECURITY 2020-SWAT $1,495.44 JPMORGAN CHASE BANK SPECIAL OPS-REFUND ($82.99) JPMORGAN CHASE BANK SUMNER-COPIER $620.80 JPMORGAN CHASE BANK TRAVEL EXP 08/11-15 $1,227.66 0 Claims List - 09/03/2024 Fund Vendor Name Payable Description Payment Amount 38 SALES TAX POLICE JPMORGAN CHASE BANK VIKTOS-SWAT $4,225.00 JPMORGAN CHASE BANK WILLIAMS KEY -SWAT $623.90 KIRK CORYN REWARDS & RECOGNITION $745.12 SALES TAX FUND -POLICE -Total $85,426,92 SALES TAX POLICE -Total $86,426.92 39 SALES TAX STREETS AEP/PSO ELECTRIC USE $3,097.69 BILLY BASORE JULY DIRT $325.00 BLUE ENERGY FUELS LLC CNG FUEL CHARGE JULY $157.06 CINTAS CORPORATION FIRST AID SUPPLIES $104.53 COX COMMUNICATIONS PHONE USAGE $7.52 FLEETCOR TECHNOLOGIES FUEL CHARGES JULY 24 $1,393.41 JPMORGAN CHASE BANK AUTOZONE-SUPPLIES $6.49 JPMORGAN CHASE BANK CORNERSTONE -CONCRETE $12.33 JPMORGAN CHASE BANK CORNERSTONE -SUPPLIES $22.75 JPMORGAN CHASE BANK GREEN ACRE -SOD $211.00 JPMORGAN CHASE BANK HARBOR FREIGHT-SUPP $130.11 JPMORGAN CHASE BANK HARD HAT -SAFETY GLASS $50.00 JPMORGAN CHASE BANK HOME DEPO-SUPPLIES $85.28 JPMORGAN CHASE BANK HOME DEPOT -SUPPLIES $43.88 JPMORGAN CHASE BANK LOCKE-SUPPLIES $38.14 JPMORGAN CHASE BANK LOWES-SUPPLIES $110.34 JPMORGAN CHASE BANK PINKLEY-SUPPLIES $249.57 JPMORGAN CHASE BANK ROADSAFE-SUPPLIES $145.60 JPMORGAN CHASE BANK STANDARD -SUPPLIES $49.67 JPMORGAN CHASE BANK TWIN CITIES -CONCRETE $150.00 JPMORGAN CHASE BANK VANCE BRO-SUPPLIES $183.30 JPMORGAN CHASE BANK WHITE CAP -REPAIR SVCS $114.63 JPMORGAN CHASE BANK WHITE CAP -SUPPLIES $87.53 SPOK INC. PAGER USE $165.12 TLS GROUP INC AUGUST AGREEMENT $1,465.00 UNIFIRST HOLDINGS LP UNIFORM SERVICES $230.28 WASHINGTON CO RURAL WATER 116 LANDSCAPE IRRIG $221.13 DISTRICT SALES TAX FUND -STREETS -Total $8,857.36 SALES TAX STREETS - Total $8,857.36 40 CAPITAL IMPROVEMENTS KIMLEY-HORN AND ASSOCIATES INC 86TH ST WIDE 145-161 $45,632.00 86TH ST WIDENING 145.161 -Total $45,632.00 DOERNER, SAUNDERS, DANIEL & LEGAL SERVICE FEES $2,644.93 CIP 1061129 INTERSECT IMP -Total $2,644.93 JPMORGAN CHASE BANK TINT SHOP-VEH TINT $279.00 CIP POLICE VEHICLES -Total $279.00 i Claims List - 09/03/2024 Fund Vendor Name Payable Description Payment Amount 40 CAPITAL IMPROVEMENTS -Total $48,555.93 70 CITY GARAGE AEP/PSO ELECTRIC USE $713.50 BLUE ENERGY FUELS LLC CNG FUEL CHARGE JULY $19.11 COX COMMUNICATIONS PHONE USAGE $15,05 FLEETCOR TECHNOLOGIES FUEL CHARGES JULY 24 $162.67 JPMORGAN CHASE BANK ACDELCO-COMP ACCESS $62.00 JPMORGAN CHASE BANK AMAZON -AIR TANK $86.38 JPMORGAN CHASE BANK AMAZON -BATTERY TESTER $429.91 JPMORGAN CHASE BANK AMAZON -BOXES $35.91 JPMORGAN CHASE BANK AMAZON -CHARGER $305.99 JPMORGAN CHASE BANK AMAZON -JUMP BOX $355.99 JPMORGAN CHASE BANK AMAZON -KEY BOX $128.00 JPMORGAN CHASE BANK AMAZON -PARTS $194.45 JPMORGAN CHASE BANK AMAZON -SUPPLIES $277.91 JPMORGAN CHASE BANK AMAZON -WALL CHARGER $19.80 JPMORGAN CHASE BANK CHRIS NIKEL-SERVICE $272.20 JPMORGAN CHASE BANK FOSTERS -SERVICE $3,741.50 JPMORGAN CHASE BANK - GOODYEAR-PARTS $128.82 JPMORGAN CHASE BANK HARBOR -PARTS $949.99 JPMORGAN CHASE BANK HOLDERS -LOCKS $117,00 JPMORGAN CHASE BANK JIM GLOVER -PARTS $501.38 JPMORGAN CHASE BANK JIM GLOVER -SERVICES $460.00 JPMORGAN CHASE BANK JIM GLOVER -SUPPLIES $265.53 JPMORGAN CHASE BANK JIM GLOVER-VEH REPAIR $2,461,77 JPMORGAN CHASE BANK LARSON ELECT -PARTS $607.89 JPMORGAN CHASE BANK LODGING EXP 08/7-8 $100.88 JPMORGAN CHASE BANK OFFICE DEPOT -POSTER $27.99 JPMORGAN CHASE BANK P&K-REPAIR $2,167.13 JPMORGAN CHASE BANK ROCK AUTO -PARTS $455.27 JPMORGAN CHASE BANK SAMS-WATER $19.90 JPMORGAN CHASE BANK SPEEDTECH-PARTS $1,273.41 JPMORGAN CHASE BANK TERMINAL SUPP-STOCK $150.96 JPMORGAN CHASE BANK TERMINAL -PARTS $119.45 JPMORGAN CHASE BANK TERMINAL -STOCK $94.13 JPMORGAN CHASE BANK TERMINAL -SUPPLIES $41.34 JPMORGAN CHASE BANK TESSCO-STOCK $41.84 JPMORGAN CHASE BANK TINT SHOP -SERVICE $90.00 JPMORGAN CHASE BANK TULSA AUTO -SERVICES $1,221.89 JPMORGAN CHASE BANK UE-PARTS $90.99 JPMORGAN CHASE BANK UNITED FORD -PARTS $184.37 JPMORGAN CHASE BANK WB SERV-PARTS $44.33 I $] Claims List - 09/03/2024 Fund Vendor Name Payable Description Payment Amount 70 CITY GARAGE JPMORGAN CHASE BANK YHMC-PARTS $941.61 MALCHI AUTOMOTIVE EQUIPMENT POST LIFT $44,930.00 SUPPLY UNIFIRST HOLDINGS LP UNIFORMS $78.96 VEHICLE MAINTENANCE -Total $64,387.20 CITY GARAGE -Total $64,387.20 76 WORKERS' COMP SELF -INS CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS $6,950.58 WORKERS' COMP SELF -INS -Total $6,950.58 WORKERS' COMP SELF -INS -Total $6.950.58 77 GENERAL LIABILITY-PROPERT HALL, ESTILL, HARDWICK, GABLE, LEGAL SERVICE FEES $285.07 GEN LIAB-PROP SELF INS -Total $285.07 GENERAL LIABILITY-PROPERT -Total $285.07 78 HEALTHCARE SELF INS FUND COMMUNITYCARE EAP EAP FEE $468.00 JPMORGAN CHASE BANK SPORTSMITH-GYM $6,845.00 WELLNESS -Total $7,313.00 HEALTHCARE SELF INS FUND -Total $7,313.00 City Grand Total $1,686,382.48 11 Claims List - 09/03/2024 Fund Fund Title - Transact Vendor Name Payable Description Payment Amount 61 OPWA CREEK CONSTRUCTION LLC HALE ACRES WATERLINE $98,800.00 CDBG HALE ACRES WATERLINE -Total $98,800.00 GREEN CONSTRUCTION LLC MORROW SEWER EXT $196,218.87 MORROW SEWER EXTENSION -Total $196,218.87 TREASURER PETTY CASH WESTERN UNION-SIMS $270.00 OPWA -Total $270.00 AEP/PSO ELECTRIC USE $2,146.41 CINTAS CORPORATION FIRST AID SUPPLIES $117.96 CITY OF OWASSO ADMIN OVERHEAD $25,000.00 COX COMMUNICATIONS PHONE USAGE $26.33 FLEETCOR TECHNOLOGIES FUEL CHARGES JULY 24 $300.62 JPMORGAN CHASE BANK BAILEYS-PW LUNCHEON $149.50 JPMORGAN CHASE BANK LOCKE-URINAL REPAIR $27.73 JPMORGAN CHASE BANK OFFICE DEPOT -SUPPLIES $50.11 JPMORGAN CHASE BANK SAMS-PW LUNCHEON $199.57 JPMORGAN CHASE BANK WALMART-PW LUNCHEON $19.28 STANDLEY SYSTEMS LLC COPIER MAINTENANCE $23.84 TLS GROUP INC TEMP SVC POLE PW SITE $2,500.00 UNIFIRST HOLDINGS LP UNIFORM SERVICES $78.66 UNITED STATES CELLULAR CORPORATION PW CELL PHONES $30.93 OPWA ADMINISTRATION -Total $30,670.94 PINNEY DOZER SERVICE EARTHEN MATERIAL $72,064.61 OPWA BUILDING RENOVATION -Total $72,064.61 BANCFIRST 800469017109E $55,960.40 BANCFIRST 800470015/09C $23,361.34 BANCFIRST 800471013/SANTA FE $14,375.74 BANCFIRST 800472011/RANCH CREEK $25,377.32 BANCFIRST 800780017119C $118,429.97 BANCFIRST 801008012/23C $36,446.60 OPWA DEBT SERVICE -Total $273,951.37 TOMMY W STRITZKE INSPECTION SERVICES $5,000.00 RANCH CRK INTCPT UPGRADE -Total $5,000.00 AEP/PSO ELECTRIC USE $375.44 COX COMMUNICATIONS PHONE USAGE $3.76 JPMORGAN CHASE BANK AMAZON -SUPPLIES $42.58 JPMORGAN CHASE BANK LOWES-SUPPLIES $22.78 JPMORGAN CHASE BANK NATURAL EVOL-DISPOSAL $815.14 JPMORGAN CHASE BANK SAVON-RECYCLE SIGNS $300.00 JPMORGAN CHASE BANK WASTE MGMT-DISPOSAL $2,081.22 UNIFIRST HOLDINGS LP UNIFORM SERVICES $38.34 1 Claims List - 09/03/2024 Fund Fund Title -Transact Vendor Name Payable Description Payment Amount 61 OPWA RECYCLE CENTER -Total $3,679,26 BLUE ENERGY FUELS LLC CNG FUEL CHARGE JULY $1,541.87 COX COMMUNICATIONS PHONE USAGE $3.76 FLEETCOR TECHNOLOGIES FUEL CHARGES JULY 24 $5,692.62 JPMORGAN CHASE BANK AMERIFLEX-PARTS $598,44 JPMORGAN CHASE BANK BUMPER -PARTS $284.88 JPMORGAN CHASE BANK CORNERSTONE -SUPPLIES $22.75 JPMORGAN CHASE BANK FLEETPRIDE-PARTS $514,76 JPMORGAN CHASE BANK HARD HAT -SAFETY GLASS $50.00 JPMORGAN CHASE BANK PLTPAYWEB-FEES $17.50 JPMORGAN CHASE BANK PTG-REPAIR SVCS $897.00 JPMORGAN CHASE BANK OUIKSERVICE-SUPPLIES $37.70 JPMORGAN CHASE BANK SOUTHERN TIRE -PARTS $1,702.60 JPMORGAN CHASE BANK SOUTHERN TIRE -TIRES $1,524.30 JPMORGAN CHASE BANK UE TULSA-PARTS $600.00 JPMORGAN CHASE BANK WASTE MGMT-DISPOSAL $17,071.70 SPOK INC. PAGER USE $84.56 THE METROPOLITAN ENVIRONMENTAL 1ST HALF FY25 ASSESS $12,849.50 TRUS UNIFIRST HOLDINGS LP UNIFORM SERVICES $143.46 UNITED STATES CELLULAR CORPORATION PW CELL PHONES $30.93 REFUSE COLLECTIONS -Total $43,668.33 COX COMMUNICATIONS PHONE USAGE $18.82 FELKINS ENTERPRISES LLC DOOR HANGERS $495.00 JPMORGAN CHASE BANK AMAZON -SUPPLIES $11.83 TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES $1,679.51 UTILITY BILLING -Total $2,205.16 AEPIPSO ELECTRIC USE $9,423.69 CINTAS CORPORATION FIRST AID SUPPLIES $44.45 COX COMMUNICATIONS PHONE USAGE $7.52 CREEK CONSTRUCTION LLC SEWER MAIN RELOCATION $46,500.00 FLEETCOR TECHNOLOGIES FUEL CHARGES JULY 24 $955.69 JPMORGAN CHASE BANK BA ELECTRIC -SUPPLIES $56.30 JPMORGAN CHASE BANK CORE&MAIN-SUPPLIES $5,078.93 JPMORGAN CHASE BANK HARD HAT -SAFETY GLASS $50.00 JPMORGAN CHASE BANK HOME DEPOT -SUPPLIES $29.39 JPMORGAN CHASE BANK INFOSENSE-SUBSCRIBE $995.00 JPMORGAN CHASE BANK INTERSTATE -SUPPLIES $51.00 JPMORGAN CHASE BANK LOCKE-SUPPLIES $62.40 JPMORGAN CHASE BANK LOWES-SUPPLIES $295.74 JPMORGAN CHASE BANK LOWES-TOOLS $99,00 ICA Claims List - 09/03/2024 Fund Fund Title - Transact Vendor Name Payable Description Payment Amount 61 OPWA JPMORGAN CHASE BANK RED WING -SAFETY BOOTS $340,00 JPMORGAN CHASE BANK SOK-CDL TANKER FEE $52.00 JPMORGAN CHASE BANK TRAVEL EXP 10/7-10 $1,233.92 JPMORGAN CHASE BANK WEF REG-TRAINING $370.00 SPOK INC. PAGER USE $81.03 TREASURER PETTY CASH SVC OK-PW WC TAG $20.50 UNIFIRST HOLDINGS LP UNIFORM SERVICES $106.33 WASHINGTON CO RURAL WATER DISTRICT COFFEE CREEK LS WATER $23.12 WASHINGTON CO RURAL WATER DISTRICT MAGNOLIA LS WATER $23.12 WASHINGTON CO RURAL WATER DISTRICT MORROW LS WATER $19.84 WASTEWATER COLLECTIONS -Total $65,918,97 AEP/PSO ELECTRIC USE $30,997.71 BLUE ENERGY FUELS LLC CNG FUEL CHARGE JULY $10.31 COX COMMUNICATIONS PHONE USAGE $15.05 FLEETCOR TECHNOLOGIES FUEL CHARGES JULY 24 $526.13 JPMORGAN CHASE BANK BA ELECTRIC -CABLE $26.18 JPMORGAN CHASE BANK CINTAS-SUPPLIES $43.01 JPMORGAN CHASE BANK CORE&MAIN-SUPPLIES $40.00 JPMORGAN CHASE BANK FASTENAL-SUPPLIES $17.87 JPMORGAN CHASE BANK GRAINGER-SUPPLIES $99.86 JPMORGAN CHASE BANK HACH-SUPPLIES $470.50 JPMORGAN CHASE BANK HARD HAT -SAFETY GLASS $50.00 JPMORGAN CHASE BANK HOME DEPOT -SUPPLIES $794.00 JPMORGAN CHASE BANK INTERSTATE -SUPPLIES $51.60 JPMORGAN CHASE BANK NCL-SUPPLIES $1,555.26 JPMORGAN CHASE BANK RED WING -SAFETY BOOTS $170.00 JPMORGAN CHASE BANK WALMART-SUPPLIES $20.55 JPMORGAN CHASE BANK WASTE MGMT-DISPOSAL $4,673.61 SCHUERMANN ENTERPRISES, INC REPAIRS AT WWTP $954.36 SPOK INC. PAGER USE $34.21 UNIFIRST HOLDINGS LP UNIFORM SERVICES $114.64 WASTEWATER TREATMENT -Total $40,664.85 AEP/PSO ELECTRIC USE $316.68 BILLY BASORE JULY DIRT $325.00 COX COMMUNICATIONS PHONE USAGE $7.52 FLEETCOR TECHNOLOGIES FUEL CHARGES JULY 24 $1,605.65 JPMORGAN CHASE BANK AMAZON -TOOLS $144.27 JPMORGAN CHASE BANK AMERIFLEX-SUPPLIES $470.00 JPMORGAN CHASE BANK ATWOOD-SUPPLIES $21.37 JPMORGAN CHASE BANK ATWOOD-TOOLS $13.97 JPMORGAN CHASE BANK BA ELECTRIC -SUPPLIES $88.15 R1 Claims List - 09/03/2024 Fund Fund Title - Transact Vendor Name Payable Description Payment Amount 61 OPWA JPMORGAN CHASE BANK CORE&MAIN-NEPTUNE SW $18,100.00 JPMORGAN CHASE BANK CORE&MAIN-SUPPLIES $648.47 JPMORGAN CHASE BANK DITCH WITCH-VEH PARTS $376.54 JPMORGAN CHASE BANK HARD HAT -SAFETY GLASS $50.00 JPMORGAN CHASE BANK LOCKE-SUPPLIES $538.59 JPMORGAN CHASE BANK LOWES-SUPPLIES $172.78 JPMORGAN CHASE BANK LOWES-TOOLS $79.94 JPMORGAN CHASE BANK MEETING EXP O8/09 $60.83 JPMORGAN CHASE BANK RED WING -SAFETY BOOTS $170.00 SPOK INC. PAGER USE $114.77 UNIFIRST HOLDINGS LP UNIFORM SERVICES $143.02 WATER -Total $23,447.55 OPWA -Total $856,559.91 66 ARPA CAPITAL TIMBER WOLF EXCAVATING LLC RANCH CRK INTCPT $692,550.00 IMPROVEMENTS UPGRADE RANCHCRK INTERCEP UPGRADE -Total $692,550.00 ARPA CAPITAL IMPROVEMENTS -Total $692,550.00 67 OPWA SALES TAX BANCFIRST 80065001212016 NOTE $228,925.00 BANCFIRST 80073003812018 NOTE $93,664.00 BANCFIRST 800826026/2020 NOTE $93,205.00 BANCFIRST 801033010/2024 NOTE $186,190.00 OPWA STF DEBT SERVICE -Total $601,984.00 OPWA SALES TAX -Total $601,984.00 OPWA Grand Total $2,151,093.91 0 Claims List - 09/03/2024 Fund Vendor Name Payable Description Payment Amount 55 OPGA JPMORGAN CHASE BANK HOME DEPOT -SUPPLIES $59.96 JPMORGAN CHASE BANK INTERSTATE -BATTERY $199.80 JPMORGAN CHASE BANK LOWES-SUPPLIES $60.93 YAMAHA GOLF CAR COMPANY REPAIRS $69.99 YAMAHA MOTOR CORPORATION, USA CART LEASES $4,821.85 CART OPERATIONS -Total $5,212.53 AEPIPSO ELECTRIC USE $3,514.77 BROWN FARMS LLC SOD $2,860.00 JPMORGAN CHASE BANK BWI-MISC FERTILIZERS $1,579.73 JPMORGAN CHASE BANK BWI-RENOVATE PLUS $1,158.48 JPMORGAN CHASE BANK CERTIFIED LAB-DEGREAS $591.20 JPMORGAN CHASE BANK CERTIFIED LAB -OIL $1,419.00 JPMORGAN CHASE BANK CORNERSTONE -BLOWER $205.33 JPMORGAN CHASE BANK CORNERSTONE -EDGER $128.57 JPMORGAN CHASE BANK CORNERSTONE -REFUND ($241.81) JPMORGAN CHASE BANK HARRELLS-SUPPLIES $1,685.10 JPMORGAN CHASE BANK HOOTEN-GREASE $221.80 JPMORGAN CHASE BANK INNOV TURF -AGENT $476.21 JPMORGAN CHASE BANK KANSAS GOLF -VOLTAGE $42.24 JPMORGAN CHASE BANK KELLY REG-LIC FEE $53.00 JPMORGAN CHASE BANK LOWES-PVC FITTINGS $10.52 JPMORGAN CHASE BANK LOWES-TOILET REPAIR $19.47 JPMORGAN CHASE BANK OREILLY-BATTERIES $13.99 JPMORGAN CHASE BANK R&R-REFUND ($115.00) JPMORGAN CHASE BANK R&R-ROLLER $550.85 JPMORGAN CHASE BANK SPIIO-SENSORS $3,799.71 JPMORGAN CHASE BANK TULSA TOPSOIL -SCREEN $250.00 JPMORGAN CHASE BANK UATTEND-SUBSCRIPTION $79.00 STAND-BY PERSONNEL INC TEMP LABOR $1,591.80 THE HUNTINGTON NATIONAL BANK MAINT EQUIP LEASE $5,207.39 UNIFIRST HOLDINGS LP ENVIRONMENTAL CHARGE $6.25 UNIFIRST HOLDINGS LP JANITORIAL SERVICE $18.79 UNIFIRST HOLDINGS LP SHOP TOWEL SERVICE $25.18 UNIFIRST HOLDINGS LP UNIFORM CLEANING $15.08 COURSE MAINT -Total $25,166.65 COX COMMUNICATIONS PHONE USAGE $7.52 JPMORGAN CHASE BANK AMAZON -SUPPLIES $33.98 JPMORGAN CHASE BANK IMAGEFIRST-RENTAL $300.17 JPMORGAN CHASE BANK SAMS-SUPPLIES $101.46 JPMORGAN CHASE BANK WALMART-SUPPLIES $34.56 FOOD & BEV -Total $477.69 1 Claims List - 09/03/2024 Fund Vendor Name Payable Description Payment Amount 55 OPGA AEP/PSO ELECTRIC USE $1,988.85 AT&T LONG DISTANCE LONG DISTANCE PHONE $113.82 COX COMMUNICATIONS PHONE USAGE $3.76 GPS TECHNOLOGIES INC CART GPS $876.00 JPMORGAN CHASE BANK BROOKS GREASE -SERVICE $195.00 JPMORGAN CHASE BANK COX -CABLE $128,46 JPMORGAN CHASE BANK GRIMSLEYS-SUPPLIES $212.76 JPMORGAN CHASE BANK JST-SERVICE $640.00 JPMORGAN CHASE BANK LOWES-SUPPLIES $84.90 JPMORGAN CHASE BANK OWASSO KEYS -DOOR REP $149.00 JPMORGAN CHASE BANK PROGUARD-SERVICE $250.00 JPMORGAN CHASE BANK SOUTH CENTRAL -TRAIN $160.00 JPMORGAN CHASE BANK UNIFIRST-SUPPLIES $355.14 SOUTH CENTRAL GOLF INC AD $2,000.00 GOLF ADMIN -Total $7,157.69 COX COMMUNICATIONS PHONE USAGE $11.29 OKLAHOMA GOLF ASSOCIATION GOLF HANDICAPS $2,040.00 GOLFSHOP -Total $2,051.29 BGR DAILY ACCT. REIMS PETTY CASH $3,486.66 JPMORGAN CHASE BANK ACUSHNET-MERCH EXP $8,002.37 JPMORGAN CHASE BANK GOLF COURSE BEER $195.84 JPMORGAN CHASE BANK IMPERIAL -FOOD $146.40 JPMORGAN CHASE BANK SAMS-FOOD $2,520.95 JPMORGAN CHASE BANK WALMART-FOOD $101.54 OPGA -Total $14,453.76 OPGA -Total $54,519.61 OPGA Grand Total $54,519.61 PA TO: The Honorable Mayor and City Council FROM: Jason Woodruff, Deputy Chief of Police SUBJECT: Cherokee Nation Donation Acceptance and Budget Amendment DATE: August 30, 2024 BACKGROUND: On August 15, 2024, the Cherokee Nation donated $10,000.00 to the Owasso Police Department. The donation is part of the Cherokee Nation's initiative to be good partners within the community by aiding worthwhile causes that provide valuable services to the community and Cherokee Nation citizens. If approved, the donated funding will be utilized towards the purchase of an additional unmanned aerial vehicle to supplement the department's existing drone fleet. RECOMMENDATION: Staff recommends acceptance of the donation from the Cherokee Nation, and approval of a budget amendment in the Half -Penny Sales Tax Fund, increasing the estimate of revenues and the appropriation for expenditures in the Police Department by $10,000.00. TO: The Honorable Mayor and City Council FROM: Jason Woodruff, Deputy Chief of Police SUBJECT: American Kennel Club Reunite K9 Grant DATE: August 30, 2024 BACKGROUND: The Owasso Police Department (OPD) has four (4) K-9 team positions, with dogs and handlers assigned to patrol shifts as well as the school resource officer program. Earlier this year, K-9 Gideon was retired from service due to medical issues. The cost to purchase and train a replacement K- 9 will be approximately $13,000.00. The American Kennel Club Reunite Grant is sponsored by the United States Police Canine Association, providing funds to law enforcement agencies to be used towards the purchase and training of K-9's. OPD applied for this grant in 2022 and 2023, receiving $7,500.00 each time. As a result of Gideon's retirement, staff applied for the grant again and on July 23, 2024, we were notified that OPD had been awarded $7,500.00. OPD would be responsible for the remaining balance of approximately $6,500.00 for the purchase. FUNDING: Funding for the remaining balance not covered under the grant is available in the Police Services Budget. RECOMMENDATION: Staff recommends acceptance of the American Kennel Club Reunite Grant and approval of a budget amendment in the General Fund increasing estimated revenue and increasing the appropriation for expenditures in the Police Services Budget by $7,500.00. TO: The Honorable Mayor and City Council FROM: Earl Farris, Project Administrator SUBJECT: Acceptance of Sanitary Sewer Infrastructure Improvements at Magnolia Ridge Phase III DATE: August 30, 2024 BACKGROUND: The subject sanitary sewer infrastructure is to serve the Magnolia Ridge Phase III subdivision, which is '/4 mile west of Memorial Road, (between North 73'd East Place and North 761h East Place), and 'A mile north of East 861h Street North. This subdivision is within Tulsa County; however, the sanitary sewer is connected to the City of Owasso sanitary sewer system. FINAL INSPECTIONS: Final inspections for the infrastructure components were completed in June 2024, by the Public Works Department. All standards for acceptance have been met. Additionally, the construction contractor has supplied the necessary two-year maintenance bond. RECOMMENDATION: Staff recommends acceptance of the public sanitary sewer infrastructure improvements to serve the Magnolia Ridge Phase III subdivision. ATTACHMENTS: Location Map City Attorney Approved Bond Washington County Rural Water #3 Waterline Approval Maintenance Bond PRIVATELY FINANCED PUBLIC IMPROVEMENTS Bond No: GR63148 KNOW ALL MEN BY THESE PRESENTS, That we Developer's Paving Company, L.L.C. as Principal (Developer and Contractor), and Granite Re, Inc., as Surety, are held and firmly bound unto the City of Owasso, Oklahoma, as Obligee, in the penal sum of Eight Hundred Twenty -Six Thousand, Two Hundred Thirty Dollars and Zero Cents ($826230.00) to which payment will and truly to be made, we do bind ourselves, and each of our heirs, executors, administrators, successors, and assigns jointly and severally, firmly by these presents. WHEREAS, the Principal will furnish a bond conditioned to guarantee, for the period of TWO YEAR after final approval of Magnolia Ridge Phase 1111, (City of Owasso, Tulsa County) Sanitary Sewer, a privately financed public improvement, and acceptance of such by the City Council of the City of Owasso, Oklahoma, against all defects in workmanship and materials which may become apparent in such privately financed public improvement during said period. NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH that the Principal and/or Surety shall indemnify the Obligee for all loss that the Obligee may sustain by reason of any defective materials or workmanship in the privately financed public improvement which may become apparent during the said period. SIGNED, SEALED, AND7ED- April M, WX Developer's Paving Comp.L.C., Principal BY: f Kou S,t jP-cam Granite BY: Attorney -in -Fact . L. Herring Attach Power of Attorney GRANITE RE, INC. GENERAL POWER OF ATTORNEY Know all Men by these Presents: That GRANITE RE, INC., a corporation organized and existing under the laws of the State of MINNESOTA and having its principal office at the City of OKLAHOMA CITY in the State of OKLAHOMA does hereby constitute and appoint: BARRY L. HERRING:.NELEIGH HERRING; AMY WINTERS its true and lawful Attorney-in-Fact(s) for the following purposes, to wit: To sign its name as surety to, and to execute, seal and acknowledge any and all bonds, and to respectively do and perform any and all acts and things set forth in the resolution of the Board of Directors of the said GRANITE RE, INC. a certified copy of which is hereto annexed and made a part of this Power of Attorney; and the said GRANITE RE, INC. through us, its Board of Directors, hereby ratifies and confirms all and whatsoever the said: BARRY L. HERRING: NELEIGH HERRING; AMY WINTERS may lawfully do in the premises by virtue of these presents. In Witness Whereof, the said GRANITE RE, INC. has caused this instrument to be sealed with its corporate seal, duty attested by the signatures of its President and Assistant Secretary, this 31„day of July, 2023. Kenneth D. Whittington, President STATE OF OKLAHOMA COUNTY OF OKLAHOMA) Kyle . McDonald, Assistant Secretary - On this 31-1 day of July, 2023, before me personally came Kenneth D. Whittington, President of the GRANITE RE, INC. Company and Kyle P. McDonald, Assistant Secretary of said Company, with both of whom I am personally acquainted, who being by me severally duly sworn, said, that they, the said Kenneth D. Whittington and Kyle P. McDonald were respectively the President and the Assistant Secretary of GRANITE RE, INC., the corporation described in and which executed the foregoing Power of Attorney; that they each knew the seal of said corporation; that the seal affixed to said Power of Attorney was such corporate seal, that It was so fixed by order of the Board of Directors of said corporation, and that they signed their name thereto by like order as President and Assistant Secretary, respectively, of the Company.. My Commission Expires: 71, n a, APril 21, 2027 , ,q Notary Public Commission #: 11003620 e GRANITE RE, INC. Certificate THE UNDERSIGNED, being the duly elected and acting Assistant Secretary of Granite Re, Inc., a Minnesota Corporation, HEREBY CERTIFIES that the following resolution is a true and correct excerpt from the July 15, 1987, minutes of the meeting of the Board of Directors of Granite Re, Inc. and that said Power of Attorney has not been revoked and Is now in full force and effect. ;'RESOLVED, that the President, any Vice President, the Assistant Secretary, and any Assistant Vice President shall each have authority to appoint individuals as attorneys-m-fact or under other appropriate titles with authority to execute on behalf of the company fidelity and surety bonds and other documents of similar character issued by the Company in the course of Its business. On any instrument making or evidencing such appointment, the signatures may be affixed by facsimile. On any instrument conferring such authority or on any bond or undertaking of the Company, the seal, or a facsimile thereof, may be impressed or affixed or in any other manner reproduced; provided, however, that the seal shall not be necessary to the validity of any such instrument or undertaking." IN WITNESS WHERE F, the undersigned has ubscribed this Certificate and affixed the corporate seal of the Corporation this day of , 20 a-(4. °L Kyle P. McDonald, Assistant Secretary GR0800-1 Eaton, Steven From: Wingert Shellie Sent: Thursday, April 18, 2024 7:49 AM To: Eaton, Steven; Lombardi, Julie Cc: Farris, Earl Subject: RE: Magnolia Ridge 3 Sewer Bond Good morning, I have reviewed the Magnolia Ridge 3 Sewer maintenance bond at your request. The attorney -in -fact signature is authorized, the surety is licensed to do business in Oklahoma, and the amount of the bond is well within the surety's $5,377,000.00 underwriting limitation. Therefore, the bond is approved. Thank you, Shellie From: Eaton, Steven <seaton@CityOfOwasso.com> Sent: Wednesday, April 17, 20244:52 PM To: Lombardi, Julie <1Lombardi@CityOfOwasso.com> Cc: Farris, Earl <efarris@CityOfOwasso.com>; Wingert Shellie <swingert@cityofowasso.com> Subject: Magnolia Ridge 3 Sewer Bond Ms. Lombardi, I am sending a maintenance bond for review. Would you please reply with your findings. Thank you, Steven Eaton City of Owasso Infrastructure Inspector seaton nncitvofowasso.com Phone 918-272-4959 Cell 918-693-3979 Rural Water District No. 3 Washington County, Oklahoma 17227 N. 129t11 E. Ave., P.O. Box 70, Collinsville, OK 74021-0070 Ph. (918) 371-2055 ® Fax (918) 371-3864 ® TRS 711 June 24, 2024 City of Owasso Attn: Mr. Earl Farris, Project Administrator PO Box 180 Owasso, Ok. 74055 FAX 918-272-4996 efarrisQ.cityofowasso.com To Whom It Mat Conein: The requirements by Rural Water District #3 Washington County, have been fulfilled and waterlines have been accepted for Magnolia Phase III, SEA Section 4, Township 21 North, Range 14 East, City of Owasso, Tulsa County, Oklahoma. Sincerely, Chad Pennington Field Supervisor In accordance with Federal law and U.S. Department or Agriculture policy, this Institution Is prohibited from discriminating on the basis of race, color, national odgln, age, disability, religion, sex, and familial status. (Not all prohibited bases apply to all programs). To file a complaint of discrimination, write USDA, Director, Office of Civil Rights, 1400 Independence Avenue, S.W., Washington, D,C., 20250-9410 or call (800) 795-3272 (voice) or (202) 720-6382 (MD). sd TO: The Honorable Mayor and City Council FROM: Earl Farris, Project Administrator SUBJECT: Acceptance of Infrastructure Improvements at Tyner Homes (Six Plex) DATE: August 30, 2024 BACKGROUND: The subject commercial development is located at 108 and 112 West 2nd Street. Infrastructure improvements include sformwafer piping, a fire line tap, concrete approaches, and a sidewalk. FINAL INSPECTIONS: Final inspections for all infrastructure components were completed in August 2024 by the Public Works Department. All standards for acceptance have been met. Additionally, the construction contractor and design engineer have supplied the necessary two-year maintenance bonds and required as -built drawings. RECOMMENDATION: Staff recommends acceptance of public infrastructure improvements located at Tyner Homes (Six Plex). ATTACHMENTS: Location Map City Attorney approved bond Tyner Homes (Six Plex) t v Street -r• _y 1" = 73 tt Location Map 07/29/2024 �Q RE,L ha pu PE�'rll Cvwuy This map may represents a visual display of related geographic information. Ca -,a provided here on is not ouaramee of actual field condrions.7o he sure of complete accuracy, please contact the responsible star` for most up-to-date information. Aulhenlisign ID: 95EAA050-8040-EFt 1A6W-0022482700E1 Maintenance Bond PRIVATELY FINANCED PUBLIC IMPROVEMENTS Bond No: CIC1953979 KNOW ALL MEN BY THESE PRESENTS, That we TYNER HOMES LLC as Principal (Developer and Contractor), and Capitol Indemnity Corporation as Surety, are held and firmly bound unto the City of Owasso, Oklahoma, as Obligee, in the penal SUM Of*Tony-N.e .saadOneHundradDollars and N0110M ($45,100.00) to which payment will and truly to be tirade, we do bind ourselves, and each of our heirs, executors, administrators, successors, and assigns jointly and severally, firmly by these presents. ' WHEREAS, the Principal will furnish a bond conditioned to guarantee, for the period of TWO YEAR after final approval of the Concrete, Fireline, Storm 108 112 W. 2nd St. Owasso, OK , a privately financed public improvement, and acceptance of such by the City Council of the City of Owasso, Oklahoma, against all defects in workmanship and materials which may become apparent in such privately financed public improvement during said period. NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH that the Principal and/or Surety shall indemnify the Obligee for all loss that the Obligee may sustain by reason of any defective materials or workmanship in the privately financed public improvement which may become apparent during the said period. SIGNED, SEALED, AND DATED: •$45.100 broken down: Conuele$ 29,000 TYNER HOMES LLC Fire line$11,000 Principal Sierra$5.100 BY: Au:heaL.:, AhtAohy Tyher Capitol Indemnity C rporation, Surety BY: Phillip Simons , Attorney -in -Fact \\\pp 1lNpUillliUlUop////// 1 ne Sealed: u '0 'MNITY COo CORPORATE •p U\ — • — 9 0 SEAL *_y'/SCONSWl k Attach Power of Attorney Aumentisign to; 9SEMOSO.8040-EFi1-8603-0022482708E1 CAPITOL INDEMNITY CORPORATION CIC1953979 POWER OF ATTORNEY Band Number KNOW ALL MEN BY THESE PRESENTS, That the CAPITOL INDEMNITY CORPORATION, a corporation of the State of Wisconsin, having its principal offices in the City of Middleton, Wisconsin, does make, constitute and appoint ------------ —-------------- MIC14AEL D LAPRE; ESTEBAN FLORES; R.M.FRIE•DIK;PHILLIP SIMONS;ARTYCE JOHNSON----- —-- -------- ---------------------------BELINDA JOHNSON;M[CHAEL SIMONS;MICHELLE L. ELDRIDGE; J.C. SHIVELY; RAND] FORAN---------------------------- its true and lawful Attorney(s)-in-fact, to make, execute, seal and deliver for and on its behalf, as surety, and as its act and deed, any and all bonds, undertakings and contracts of suretyship, provided that no bond orundertaking or contract of suretyship executed under this authority shall exceed in amount the soot of --------- ----- ------------------_---- ALL WRITTEN INSTRUMENTS IN AN AMOUNT NOT TO EXCEED: $2,000,000.00-—--------------------- ------------- -------- This Power of Attorney is granted and is signed and scaled by facsimile under and by the authority of the following Resolution adopted by the Board of Directors of CAPITOL INDEMNITY CORPORATION at a meeting duly called and held on the 15th day of May, 2002. "RESOLVED, that the President, Executive Vice President, Vice President, Secretary or Treasurer, acting individually or otherwise, be and they hereby are granted the power and authorization to appoint by a Power of Attorney for the purposes only of executing and mtesting bonds and undertakings, and other writings obligatory in the nature thereof, one or more resident vice-presidents, assistant secretaries and attorney(s)-in-fact, each appointee to have the powers and duties usual to such offices to the business of this company; the signature of such officers and seal of the Company may be affixed to any such power of attomey or to any certificate relating thereto by facsimile, and any such power of attorney or certificate bearing such facsimile signatures or facsimile seal shall be valid and binding upon the Company, and any such power so executed and certified by facsimile signatures and facsimile seal shall be valid and binding upon the Company in the future with respect m any bond or undertaking or other writing obligatory in the nature thereof to which it is attached. Any such appointment may be revoked, for cause, or without cause, by any of said officers, at any time." In connection with obligations in favor of the Florida Department of Transportation only, it is agreed that the power and authority hereby given to the Attomcy- in-Fact includes any and all consents for the release of retained percentages and/or final estimates on engineering and construction contracts required by the State of Florida Department of Transportation. It is fully understood that consenting to the State of Florida Department of Transportation making payment of the final estimate to the Contractor and/or its assignee, shall not relieve this surety company of any of its obligations under its bond. In connection with obligations in favor of the Kentucky Department of Highways only, it is agreed that the power and authority hereby given to the Attumey-in- Facl cannot be modified or revoked unless prior written personal notice of such intent has been given to the Commissioner — Department of Highways of the Commonwealth of Kentucky at least thirty (30) days prior to the modification or revocation. IN WITNESS WHEREOF, the CAPITOL INDEMNITY CORPORATION has caused these presents to be signed by its officer undersigned and its corporate seal to be hereto affixed duly attested, this [at day of September, 2022. Attest: /I T CAPITOL INDEMNITY CORPORATION Ryan J. Byrnes \doe teunnlllrinl/r/nryiZ / y Senior Vice President, z = Adam L. Sills Chief FinancialOfficer and Treasurer > `•.SEAL;` = Chief Executive Officer and President Tod O d Burricl( Chief Underwriting Officer STATE OF WISCONSIN COUNTY OF DANE On the tat day of September, 2022 before me personally came Adam L. Sills, to me known, who being by me duly sworn, did depose and say: that he resides in the County of New York, State of New York; that he is Chief Executive Officer and President of CAPITOL INDEMNITY CORPORATION, the corporation described in and which executed the above instrument; that he knows the seat of the said corporation; that the sent affixed to said instrument is such corporate seal; that it was so affixed by order of the Board of Directors of said corporation and that he signed his name thereto by like order. awmm nunmyr ReC4S.' P20T P'( 5 LkG David J. Regale NotaryPublic, Dane Co., WI COUNTY OF DANE STATE OF OF WISCO SIN 1 S.S.: %ovFpp v F MyC Commission Is Permanent fu0a,,,n„Iliie,mr` 1, the undersigned, duly elected to the office stated below, now the incumbent in CAPITOL INDEMNITY CORPORATION, a Wisconsin Corporation, authorized to make this certificate, DO HEREBY CERTIFY that the foregoing attached Power of Attorney remains in full force and has not been revoked; and furthermore, that the Resolution of the Board of Directors, set forth in the Prover of Attorney is now in force. Signed and scaled at the City of Middleton, State of Wisconsin •1 7+k Jayof July 2024 _%u Suzanne M. Broadbent Secretary THIS DOCUMENT HAS BEEN GENERATED FOR A SPECIFIC BOND. IF YOU HAVE ANY QUESTIONS CONCERNING THE AUTHENTICITY OF THIS DOCUMENT CALL 800475-4450. CIC-cN)A-M (Rev. 09-2021) From: Wingert Shellie To: Eaton, Steven: Lombardi, Julie Cc: Farris. Earl Subject: RE: Tyner 6 plex Date: Monday, July 29, 2024 9:40:16 AM Steven, I have reviewed the Tyner b Plex maintenance bond at your request. The attorney -in -fact signature is authorized, the surety is licensed to do business in Oklahoma, and the amount of the bond is well within the surety's $22,433,000.00 underwriting limitation. Therefore, the bond is approved. Thank you,. Shellie From: Eaton, Steven <seaton@CityOfOwasso.com> Sent: Monday, July 29, 2024 9:37 AM To: Lombardi, Julie<JLombardi@CityOfowasso.com> Cc: Wingert Shellie <swingert@cityofowasso.com>; Farris, Earl <efards@CityOfOwasso.com> Subject: Tyner 6 plex Ms. Lombardi, I am sending a maintenance bond for review. Would you please reply with your findings. Thank you, Steven Eaton City of Owasso Infrastructure Inspector seaton ()citvofowasso.com Phone 918-272-4959 Cell918-693-3979 TO: The Honorable Mayor and City Council FROM: Earl Farris, Project Administrator SUBJECT: Acceptance of the 2024 Owasso Drainage Projects and authorization for Final Payment DATE: August 30, 2024 BACKGROUND: In May 2024, City Council approved a construction contract in the amount of $343,421.15 with Stronghand LLC, for a drainage project in Original Town and Garrett Creek (see location maps). Work in the contract included: • Re -grading areas holding water • Adding storm inlets and drainage pipe to collect and carry stormwater to existing or new drainage structures • Restore all properties In August 2024, all work was completed and met standards for acceptance. If authorized, the final payment of $16,267.27 to Stronghand LLC, will result in a final contract amount of $325,345.35, a contract underrun of $18,075.80. FUNDING: Funding is available in the Stormwater Fund. RECOMMENDATION: Staff recommends acceptance of the construction project and authorization for the final payment to Stronghand LLC, of Tulsa, Oklahoma, in the amount of $16,267.27. ATTACHMENTS: Site Maps Final Pay Documents 2024 Drainage Project - 8th & Ash Stormwater Improvements rn ti t" = 200 it Proposed Improvements 04/29/2024 5Q This map may represents a visual tllsplay of relateo geograplvc information Dat_ fr a.::A, -Are on is not guarantee of actual fiele -conditions To ce : _ A :' : -T ---!A a -curacy. please contact the responsible staff for most up-to-date information. 2024 Falls At Garrett Creek Drainage Improvements 2024 Falls At Garrett Creek 1" = 500 ft Drainage Improvements-- 04/29/2024 OA)P -p rn.P6RL6Avinn-PEAL hr+.nn This map may rap resents a visual display of related geographic information. data provided hereon is not guarantee of amual field conditions. To be sure of complete accuracy, please contact the responsible staft for most up-to-date information. PO 20250035 27-370-264-54230 Contractor's Application for Payment Owner: City of OwassoOwner's Project No.: Engineer: Daniel Dearing/City of Owasso Engineer's Project No.: Contractor: Stronghand, LLC Contractor's Project No.: 794/797 Project: Owasso Storm Drain Project' Contract: Application No.: FINAL Application Date: 8/22/2024 Application Period: From 8/9/2024 to 8/22/2024 1. Original Contract Price $ 343,421.15 2. Net change by Change Orders 3. Current Contract Price (Line 1 + Line 2) $ 343,421.15 4. Total Work completed and materials stored to date (Sum of Column G Lump Sum Total and Column J Unit Price Total) $ 325,345.35 5. Retainage a. 0% X $ 325,345.35 Work Completed $ - b. 0% X $ - Stored Materials $ c. Total Retainage (Line 5.a + Line 5.b) $ 6. Amount eligible to date (Line 4 - Line 5.c) $ 325,345.35 7. Less previous payments (Line 6 from prior application) $ 309,078.08 8. Amount due this application $ 16,267.27 9. Balance to finish, including retainage (Line 3 - Line 4) $ 1,808.53 Contractor's Certification The undersigned Contractor certifies, to the best of its knowledge, the following: (1) All previous progress payments received from Owner on account of Work done under the Contract have been applied on account to discharge Contractor's legitimate obligations incurred in connection with the Work covered by prior Applications for Payment; (2) Title to all Work, materials and equipment incorporated in said Work, or otherwise listed in or covered by this Application for Payment, will pass to Owner at time of payment free and clear of all liens, security interests, and encumbrances (except such as are covered by a bond acceptable to Owner indemnifying Owner against any such liens, security interest, or encumbrances); and (3) All the Work covered by this Application for Payment is in accordance with the Contract Documents and is not defective. Contractor: Stronghand, LLC Signature: — Date: 8/22/2024 Recommeende'dDby-»giroM Approved Owner Title: Title: cr ✓ / ,irti/w o te ✓r/ we Date: Date: Q- ZZ - Zo2 j Approved by Funding Agency By: By: Title: Title: Date: Date: E1CDC C-620 Contractor's Application for Payment (c) 2018 National Society of Professional Engineers for EICDC. All rights reserved. 0 EF Progress Estimate - Unit Price Work a"scri, Owner: City of Owasso Owner's Project No.: Engineer: Daniel Dearing/City of Owasso Engineers Project No, Contractor: Stronghand, LLC Contractor's Project No, 794/797 Project: Owasso Storm Drain Project (8th & Ash) Contract: Application No.: FINAL Application Period: From 08/09/24 to 08/22/24 Application Date: 08/22/24 A ` •. BJ. !:C ,:0 .'!:.E :F {:'G., N 1 1 g L oldltem� Alx .oesalpdon '-, -Contrictlnfarmation a -. WorkYom'leted. - F Matarlal91 CYNrdntly5tored f(notin G) ISI' WorkCompleted and Materials -- f stored to Date, ,Oltl{ ='ISf %of Yaiue of hem (1/Fj M Balancetonnish'. (F 1) . 'hem Gaentlry ',Units, Unh Price' I31' "'-ISI' Value of Bld kem ;(CkEj EatlmateA" Quaatlty,+ Incorporated in, 'tilewark ' y41de of Work ComplateE to Data (E%G)` " ;ISI - - d- on{Ina Contratt 8th and Ash 1 Mobilization/Demobilization 1.00 LS LS 42,380.75 42,380.75 42,380.75 42,380.75 300% 2 Stprmwater pollution LS 4,561.88 4,561.88 4,561.88 4,561.88 100% 3 Clear/Grub/Demolish 1.00 LS 6,125.37 6,125.37 6,125.37 6,125.37 100% 4 Site Grading 1.00 LS 3,652+77 3,652.77 3,652.77 3,652.77 100% 5 Construction Staking 1.00 6 2,331.00 2,331.00 2,331.00 2,331.00 300% 6 TrafOC Control 1.00 US 630.D0 630.00 630.00 630.00 100% 7 5' Manhole Doghouse 1.00 EA 8,378.36 8,379,36 9,378.36 8,378.36 100% 8 Nyloplast 30"Basin 1.00 EA 5,725.14 5,725.14 5,725.14 5,725.14 100% 9 Nyloplast 12" Basin B.00 EA 2,456.18 19,649.44 19,699.44 19,fi49.44 100% 10 9"CPP 100/5ITS 62.00 LF 50.68 3,142.16 3,142.16 3,142.16 100% 11 12"CPP 100'/51T5 452.00 LF i 50.29 22.731.08 452.00 22,731.08 22.731.08 l00% 12 15"CPP 100'/SITS .8.00 LF i 55.69 7,128.32 7,128.32 7,126.32 1GO% 13 15"RCP 23'/31TS 23.00 LF 70.]3 1,626.]9 1,626.79 1,626.79 IL10% 14 Concrete Sidewalk 4'x4" 6.00=LS7,883.46 1,142.16 1,142.26 1,142.16 300% 15 Concrete Pavement 6" 35.00 4,278,75 4.278.75 4,278.75 2OD% 16 Choolml, Fencing 48" 350.00 10,836.0 10,836.00 10,836.00 IW% 17 Sodding 1,200.00 9,564.00 9,564.00 9,564.00 100% 18 19 Existing Waterline Relocation Flpwable Fill 1.00 20.00 7,883.46 3996.40 7,883.46 788346 10D% 0% 3.996.40 Falls at Garrett Creek 1 Mobilization/OemObilumion 1.00 LS 38,069.41 38,069.41 1.00 38,069.41 38,069.41 100% 2 Construction Staking 1.0D LS 2,331.00 2,331.00 LIDO 2,331.00 2,331.00 100% 3 Trench Safety 1.00 LS 31301020 %30110 1.0 3,301.20 3,301.20 ICONS 4 Traffic Cartel &Waiting Signs 1.00 LS 630.00 630.00 1.00 630.00 630.00 300% 5 5mrmwater pollution Prevention 1.00 LS 4,561.88 4,551.08 1.00 4,561.89 4,561.88 100% 6 Provide and Install 15"ID Reinforced Concrete Pipe (RCP) 202.00 LF 89.34 18,046.68 202.00 38,N6.6e 18,046.68 100% 7 Provide and install 15" ID ADS HIP Storm Pipe 392.00 LF (1.07 23,939.44 392.00 23,939.44 23,939.44 100% 8 Standard Median Drain 5.00 EA 5,058.51 25,292.55 5.00 25,292.55 25,292.55 100% 9 Landscape Remove and Replace 1.D0 LS 3,601.69 3,601.69 1,00 3,601.69 3,601.69 IW% 10 Remove and Replace 6"PCC Pavement 72.001 SY 125.33 9,023.76 73.OD 9,023.J6 9,023.76 100% 11 Connect O'EmLbnglulectn Bo 2..00 762.04 3,524.08 2.00 3,524.08 3.524.08 100% 12 n50ann 5tadirtlt 6,465.40 1.00 6,465.40 6,465.40 10D% 13 lRocninve and Replace 5ldewalk 67.001 BY 102.92 61895.fi4 67.00 6,895.64 6,895.64 300)6 19 lFoo Grading 1.00 LS 3,601.69 3,601.69 1.00 3,601.69 3,601.69 100% 15 15adding 1,950.00 SY ].33 34,293.So 1,950.00 14.293.50 14,293.50 100% Original Contract Totals $ 329,341.75 $ 325,345.35 $ $ 325,345.3S 99% 3% -. Change Orden E1COC C-620 Contractor's Application for Payment Unit Price (c) 2018 National Society of Professional Engineers for EJCDC. All rights reserved. 10 of 12 Progress Estimate - Unit Price Work Contractor's Application for Payment Owner: City of Owasso Owner's Project No.: Engineer: Daniel Dearing / City of Owasso Engineer's ProjectNo.:: No.: ec jt Contractor: Stronghand, LLC Contractor's )94/29T Project; Owasso Storm Drain Project(8th & Ash) Contract: Application No.: FINAL Application Period: From 08/09/24 to 08/22/24 Application Date: 06/22/24 A .:' g SC, .iD" jE'. YF. §Q t H I 1 g I L - Xantractinforounfil ; ,.Work Careplen —. . ' Work Completed 291of ' Estlmated r Value of Work ' `: Materials .- and Materials 'i Value of ' Value otald item ,Chantlfy, Completed to Date Currendy Stored %Stared to Date; Item Balance to Finish' '. .. , Unit price '. , (CgE) Incorporated In EgG t Y ' (noun G) (N s•1) - h/FI i (F•11 No. Description Item Quantity Unks ($) ($) the FCO 41 Existing Waterline Relecaron Increase Waterline from 6" to e" 1.00 LS "Increased Pay Item 16 by $3,135'• - Change Order Totals $ $ $ $ $ =Original C'"m and Change Orden Project Totals $ 329,341.73 $ 325,345.35 1 is $ U545.35 99% 1% BCDC C-620 Contractor's Application for Payment Unit Price (c)2018 National Society of Professional Engineers for EICDC. All rights reserved. 11 012 Print Form )F LIEN ctor Avenue OK 74112 state Zip Code 7 /2024 hereby ned further illars ($16,267.27 constitutes the nne ction with said project whether under sa id "Surfi to the Contractor will constitute payn " ims, and demands which the Contractor mE h said contract or project. tne to Signature: sd TO: The Honorable Mayor and City Council FROM: Jason Woodruff, Deputy Chief of Police SUBJECT: Police Vehicle Purchase DATE: August 30, 2024 BACKGROUND: The Owasso Police Department budgeted for five (5) police vehicles for Fiscal Year 2025. Staff located five (5) 2024 Dodge Durango AWD pursuit -rated SUV's at Phil Long Motors in Denver, Colorado. Per Owasso Ordinance, a competitive bidding process is not required for the purchase of equipment when purchased for an amount not exceeding a price set by a state purchasing agency. This purchasing rule is also applicable if a dealership can match the price of the approved state price, even if the dealership was not awarded the state contract. Phil Long Dodge has agreed to match the State of Oklahoma's approved contract (SW035) pricing for the available vehicles at the purchase price of $44,185.00 per unit for the 2024 Dodge Durango police vehicles. If approved, this will complete the purchase of vehicles for the Police Department for the Fiscal Year 2025. FUNDING: City Council approved Resolution 2017-05, which added the purchase of public safety vehicles as eligible expenditures from the Capital Improvements Fund. The purchase of police vehicles is included and funding is available in the Capital Improvements Fund. RECOMMENDATION: Staff recommends approval to purchase five (5) 2024 Dodge Durango police vehicles from Phil Long Motors of Denver, Colorado, in the amount of $220,925.00 and authorization for payment. ATTACHMENT: Sales Quotes from Phil Long Motors PH/L LONG PhOLongxom Since 1945 QUOTE TO: City of Owasso Police Department Major John Malone QUOTENUMBER CES-072924-1 QUOTE DATE July 29, 2024 Agency PO #. CES PO# TERMS Due on Receipt SALES REP Stephen Fruen SHIPPED VIA Driver F.O.B. PREPAID or COLLECT PRICE AGREEMENT: T.I.P.S. (The Interlocal Purchasing System) # 220304 2024 Dodge Durango Pursuit Hemi AWD QUANTITY DESCRIPTION UNITPRICE AMOUNT 5 2024 Dodge Durango Pursuit Hemi AWD 48,285.00 $241,425.00 5 Available Government Discount (5,000.00) ($25,000.00) 5 Delivery to Metro -Midwest City 900.00 $4,500.00 1C4SDJFT4RC138849 1C4SDJFT8RC138854 VIN 1C4SDJFT6RC138853 1C4SDJFT2RC138851 1C4SDJFT4RC138852 Additional Information: 220,925.00 Proposal valid for 30 Days $220,925.00 DIRECT ALL INQUIRIES TO: Phil Long Ford of Denver Total Stephen Fruen 7887 W. Tufts Ave. AMOUNT 918-647-1630 email: sfruen@phillong.com Denver, CO 80123 THANK YOU FOR YOUR BUSINESS! TO: The Honorable Mayor and City Council FROM: Deputy Chief Jason Woodruff SUBJECT: Axon Vehicle Camera Lease Purchase DATE: August 30, 2024 BACKGROUND: In 2011, the Owasso Police Department became one of the first low enforcement agencies in the state to purchase a body worn camera system for every individual officer to wear while working in the community. In 2020, we transitioned to Axon brand body worn cameras, which integrated seamlessly with the other platforms already in use by the department including Tasers, evidence.com data storage, and the Tyler Tech Computer Aided Dispatch (CAD) and Reporting System. In early 2024, the Owasso Police Department added the FLOCK Safety System, which included twenty (20) stationary license plate readers positioned throughout Owasso for the detection of stolen vehicles, wanted suspects, and missing or endangered persons. As with the other camera systems, FLOCK Safety integrates with our current systems, including data storage, CAD, and records. The body worn and Taser camera systems have been an invaluable tool, providing a firsthand view of the scene and fresh insight to what an officer faced at the time of an incident. The footage recorded on the cameras has provided valuable evidence to obtain convictions for crimes committed in Owasso as well as providing a higher level of accountability to officers should an allegation of misconduct arise. The cameras have shown that, the overwhelming majority of the time, officers were acting appropriately, thus drastically reducing potential civil liability for the City of Owasso. The camera systems have presented residents with transparency from their police department and resulted in increased trust within the community. While still in the early stages of deployment, the FLOCK Safety System has been successful as well, with multiple examples of recovered stolen vehicles, evidence produced to aid in criminal cases, speedy location of endangered subjects and the apprehension of violent wanted offenders. Due to the successes in the other camera platforms, staff began research to expand the tools available to the officers to include vehicle mounted cameras. After extensive research, it was determined that Axon Enterprise, Inc. is the only company that will meet all the requirements of the Owasso Police Department. The Axon Fleet 3 Advanced Vehicle Mounted Camera System uses a dual exterior view HD camera with artificial intelligence processing for license plate reading and an HD interior camera with infrared illumination to document the interior of the vehicle, including the prisoner compartment. A wireless microphone captures audio data while the officer is outside the vehicle and the system is the only product on the market that is compatible with the Axon body worn cameras and the TASER system currently in use by the Owasso Police Department. Using a series of sensors and wireless connections between the cameras and TASER, the Axon system has the ability to automatically activate both the body worn and the vehicle cameras when an officer removes his or her TASER from its holster, avoiding the possibility that the officer could inadvertently fail to activate the cameras during a rapidly evolving, chaotic, or even violent situation. This function is not available on any other camera system currently on the market. For additional redundancy, the video recall maintains the last 24 hours of video, even if the camera is not activated when an event occurs. Multi -cam playback allows the system to compile and synchronize different videos of an incident in split-screen format from multiple camera platforms, including the vehicle camera, body worn camera and Taser camera from multiple officers on scene. In addition to the traditional function as dash camera to capture footage when conducting traffic stops, vehicle pursuits or responding to emergency calls, the Axon Fleet 3 is also the only product available that integrates with the FLOCK Safety System, utilizing the dash mounted camera to continuously scan license plates as the officer patrols and comparing the scanned license plates with the same hot list database of wanted or stolen vehicles used by the stationary scanning units positioned throughout the city, essentially turning each patrol vehicle into a mobile FLOCK scanning station. Using the same system as the stationary FLOCK license plate readers, the dash camera would alert officers and dispatch in real-time when an officer drives past a wanted vehicle. SOLE SOURCE PURCHASING: The Code of Ordinances for the City of Owasso does not require competitive bidding if the supplies, materials, equipment, or contractual services can only be furnished by a single dealer, or which have a uniform price wherever bought. This provision within City ordinance is commonly referred to as "sole source" purchasing. As outlined above, staff has determined through extensive research into vehicle mounted camera systems that only one manufacturer produces a product that meets the needs of the Owasso Police Department. Of highest importance to staff was identifying a vehicle camera system that met the demands of the officers but was also compatible with other technology platforms already in use, including body worn cameras, Tasers, license plate reader system, records/reporting systems, computer aided dispatch, and data storage. The Axon Fleet 3 Advance Vehicle Mounted Camera System is the only product on the market that meets all of those standards. Axon owns the TASER system and the body worn camera systems currently in use by the Owasso Police Department. The Axon Fleet 3 Advanced is a proprietary system and Axon Enterprises Inc. is the sole vendor for this product. Axon provided a quote of $15,274.20 per unit for ten (10) Fleet 3 Advance Vehicle Mounted Camera Systems, which includes all mounting hardware, software, maintenance/updates, licenses, unlimited data storage, and a 100% replacement warranty for any reason such as loss or damage. The quote was provided with a five-year pay option with a first -year payment of $37,548.40 and four (4) subsequent years of $37,548.40 for a total five-year price of $152,748.00. All items associated with the purchase would be received at the time the first year's payment is submitted to Axon. This contract includes a "no penalty clause" in the event that City Council does not approve any of the next four-year payments. 1INID NI 3 The purchase of a vehicle mounted camera system is included in the FY25 Police Services Budget and funds are available for this purchase in the current Police Department Half -Penny Sales Tax Fund. RECOMMENDATION: Staff recommends authorization for the sole source purchase of ten (10) Axon Fleet 3 Advanced vehicle mounted camera systems through Axon Enterprise, Inc. of Scottsdale, Arizona, in the amount of $152,742.00, of which $37,548.40 will be paid in Fiscal Year 2025, and subsequent payments for Fiscal Year 2026 through Fiscal Year 2029 are contingent upon annual appropriations by the City Council. ATTACHMENTS: Axon Sole Source Letter Axon Price Quote July 22, 2024 To: Owasso Police Department Re: Sole Source Letter for Axon Enterprise, Inc.'s TASER Energy Weapons, Axon brand products, and Axon Evidence (Evidence.com) Data Management Solutions A sole source justification exists because the following goods and services required to satisfy the agency's needs are only manufactured and available for purchase from Axon Enterprise. Axon is also the sole distributor and retailer of all TASER brand products for the agency identified in this letter. TASER Energy Weapon Descriptions :i TASER TASER 10 Energy Weapon • Multi -shot energy weapon • Detachable magazine holding 10 TASER 10 Cartridges • 45-foot (13.7-meter) range • High -efficiency flashlight • Green LASER sight • Central Information Display (CID): Displays mission critical data such as remaining battery energy, burst time, and cartridge status. • Weapon logs • TASER Weapons Dock connected to Axon Evidence (Evidence.com) services • Onboard self -diagnostic and system status monitoring and reporting • Real-time clock updated when the battery pack is plugged into the TASER Weapons Dock • Ambidextrous selector switch • Can be configured by the agency to alert Axon camera systems The trigger activates a single cycle (approximately five seconds). Holding the trigger down will continue the discharge beyond the standard cycle (unless configured by the agency to stop at five seconds). The energy weapon cycle can be stopped by placing the safety switch in the down (SAFE) position. • Compatible with TASER 10 Cartridges only TASER 7 Energy Weapon • Multiple -shot energy weapon • High -efficiency flashlight • Close Quarter and Standoff cartridges • Green LASER and dual red LASERs that adjust for cartridge angle • Arc switch enables drive -stun with or without a TASER 7 Cartridge installed • Central Information Display (CID): Displays mission critical data such as remaining battery energy, burst time, and cartridge status. • Weapon logs Axon Enterprise, Inc. Energy Weapon and Axon System Sole Source Letter Version 48.0 Page 1 • TASER Weapons Dock connected to Axon Evidence (Evidence.com) services • Onboard self -diagnostic and system status monitoring and reporting • Real-time clock updated when the battery pack is plugged into the TASER Weapons Dock • Ambidextrous safety switch • Can be configured by the agency to alert Axon camera systems • The trigger activates a single cycle (approximately five seconds). Holding the trigger down will continue the discharge beyond the standard cycle (unless configured by the agency to stop at five seconds). The energy weapon cycle can be stopped by placing the safety switch in the down (SAFE) position. • Compatible with TASER 7 Cartridges only TASER 7 CQ Energy Weapon • Multiple -shot energy weapon for agencies that deploy energy weapons mostly at close quarters (CQ) • High -efficiency flashlight • Close Quarter cartridges • Arc switch enables drive -stun with or without a TASER 7 Cartridge installed • Central Information Display (CID): Displays mission critical data such as remaining battery energy, burst time, and cartridge status. • Weapon logs • TASER Weapons Dock connected to Axon Evidence (Evidence.com) services • Onboard self -diagnostic and system status monitoring and reporting • Real-time clock updated when the battery pack is plugged into the TASER Weapons Dock • Ambidextrous safety switch • Can be configured by the agency to alert Axon camera systems • The trigger activates a single cycle (approximately five seconds). Holding the trigger down will continue the discharge beyond the standard cycle (unless configured by the agency to stop at five seconds). The energy weapon cycle can be stopped by placing the safety switch in the down (SAFE) position. • Compatible with 12-degree TASER 7 Cartridges only X2 Energy Weapon • Multiple -shot energy weapon • High efficiency flashlight • Static dual LASERs (used for target acquisition) • ARC switch enables drive -stun with or without a Smart Cartridge installed • Central Information Display (CID): Displays mission -critical data such as remaining battery energy, burst time, operating mode, and user menu to change settings and view data on a yellow -on -black display • The Trilogy log system records information from a variety of sensors into three data logs: Event log, Pulse log, and Engineering log. Data can be downloaded using a universal serial bus (USB) data interface module connected to a personal computer (PC). Data may be transferred to Evidence.com services. • Real-time clock with back-up battery • Onboard self -diagnostic and system status monitoring and reporting • Ambidextrous safety switch Aeon Enterprise, Inc. Energy Weapon and Axon System Sole Source Letter Version 43.0 Page 2 • Capable of audio/video recording with optional TASER CAM HD recorder • The trigger activates a single cycle (approximately five seconds). Holding the trigger down will continue the discharge beyond the standard cycle (except when used with an APPM or TASER CAM HD AS). The energy weapon cycle can be stopped by placing the safety switch in the down (SAFE) position • Compatible with TASER Smart Cartridges only X26P Energy Weapon • High efficiency flashlight • Red LASER (used for target acquisition) • Central Information Display (CID): Displays data such as calculated remaining energy, burst time, and notifications • The Trilogy log system records information from a variety of sensors into three data logs: Event log, Pulse log, and Engineering log. Data can be downloaded using a universal serial bus (USB) data interface module connected to a personal computer (PC). Data may be transferred to Evidence.com services. • Real-time clock with back-up battery • Onboard self -diagnostic and system status monitoring and reporting • Ambidextrous safety switch • Capable of audio/video recording with optional TASER CAM HD recorder • The trigger activates a single cycle (approximately five seconds). Holding the trigger down will continue the discharge beyond the standard cycle (except when used with an APPM or TASER CAM HD AS). The energy weapon cycle can be stopped by placing the safety switch in the down (SAFE) position. • Compatible with TASER standard series cartridges Axon Signal Performance Power Magazine (SPPM) • Battery pack for the X2 and X26P conducted energy weapons • Shifting the safety switch from the down (SAFE) to the up (ARMED) positions sends a signal from the SPPM. Upon processing the signal, an Axon system equipped with Axon Signal technology transitions from the BUFFERING to EVENT mode. Axon Signal technology only works with Axon cameras. TASER Brand Energy Weapon Model Numbers 1. Energy Weapons: TASER 10 Models: 100390, 100391 • TASER 7 Models: 20008, 20009, 20010, and 20011 • TASER 7 CQ Models 20213, 20214 • TASER X2 Models: 22002 and 22003 • TASER X26P Models: 11002 and 11003 2. Optional Extended Warranties for Energy Weapons: • TASER 7 — 4-year extended warranty, item number 20040 • X2 — 4-year extended warranty, item number 22014 • X26P — 2-year extended warranty, item number 11008 • X26P — 4-year extended warranty, item number 11004 3. TASER 7 Cartridges (compatible with the TASER 7; required for this Energy Weapon to Axon Enterprise, Inc. Fnergy Weapon and Axon System Sole Source Letter Version 43.0 Page 3 function in the probe deployment mode) • Standoff cartridge, 3.5 degrees, Model 22175 • Close Quarter cartridge, 12 degrees, Model 22176 • Hook and Loop Training (HALT) cartridge, 3.5 degrees, Model 22177 • Hook and Loop Training (HALT) cartridge, 12 degrees, Model 22178 • Inert cartridge, 3.5 degrees, Model 22179 • Inert cartridge, 12 degrees, Model 22181 4. TASER 10 Magazines • TASER 10 live duty magazine (black), item number 100393 • TASER 10 Hook and Loop Training (HALT) magazine (blue), item number 100394 • TASER 10 live training magazine (purple), item number 100395 • TASER 10 inert training magazine (red), item number 100396 5. TASER 10 Cartridges (compatible with the TASER 10, required for this energy weapon to function in the probe deployment mode) • TASER 10 live cartridge, item number 100399 • TASER 10 HALT cartridge, item number 10400 • TASER 10 inert cartridge, item number 100401 6. TASER standard cartridges (compatible with the X26P; required for this energy weapon to function in the probe deployment mode): • 15-foot Model: 22188 • 21-foot Model: 22189 • 21-foot non-conductive Model: 44205 • 25-foot Model: 22190 7. TASER Smart cartridges (compatible with the X2; required for this energy weapon to function in the probe deployment mode): • 15-foot Model: 22184 • 25-foot Model: 22185 • 25-foot inert simulation Model: 22155 • 25-foot non-conductive Model: 22157 8. Battery Packs for TASER 7 and TASER 10 energy weapons: • Tactical battery pack Model 22018 • Compact battery pack Model 22019 • Non -Rechargeable battery pack Model 22020 • Disconnect battery pack Model 20027 9. TASER CAM HD recorder Model: 26810 (full HD video and audio) and TASER CAM HD with AS (automatic shut -down feature) Model: 26820. The TASER CAM HD is compatible with both the X26P and X2 energy weapons. • TASER CAM HD replacement battery Model: 26764 • TASER CAM HD Download Kit Model: 26762 • TASER CAM HD optional 4-year extended warranty, item number 26763 10. Battery Packs for X26P and X2 Energy Weapons: • Performance Power Magazine (PPM) Model: 22010 Axon Enterprise, Inc Energy Weapon and Axon System Sole Source Letter Version 48.0 Page 4 • Tactical Performance Power Magazine (TPPM) Model: 22012 • Automatic Shut -Down Performance Power Magazine (APPM) Model: 22011 • eXtended Performance Power Magazine (XPPM) Model: 11010 • eXtended Automatic Shut -Down Performance Power Magazine (XAPPM) Model: 11015 • Axon Signal Performance Power Magazine (SPPM) Model: 70116 11. TASER Weapons Dock, used with TASER 7 and TASER 10 battery packs: • TASER Weapons Dock Core and Multi -bay Module: 74200 • TASER Weapons Dock Core and Single -bay Module: 74201 TASER Weapons Dock Single Bay Dataport: 74208 12. TASER Dataport Download Kits: • Dataport Download Kit for the X2 and X26P Model: 22013 13. TASER Blast Door Repair Kit Model 44019 and TASER Blast Door Replenishment Kit Model 44023 14. Energy Weapon Holsters: • Right-hand TASER 10 holster by Safariland Model: 100611 • Left-hand TASER 10 holster by Safariland Model: 100613 • Right-hand TASER 10 holster by Blade -Tech Model: 100614 • Left-hand TASER 10 holster by Blade -Tech Model: 100615 • Right-hand TASER 10 holster by BLACKHAWK Model: 100616 • Left-hand TASER 10 holster by BLACKHAWK Model: 100617 • Ambidextrous TASER 10 holster by So -Tech Model: 100621 • Right-hand TASER 7 holster by Safariland Model: 20063 • Left-hand TASER 7 holster by Safariland Model: 20068 • Right-hand TASER 7 holster with cartridge carrier by Safariland Model: 20160 • Left-hand TASER 7 holster by with cartridge carrier by Safariland Model: 20161 • Right-hand X2 holster by BLACKHAWK Model: 22501 • Left-hand X2 holster by BLACKHAWK Model: 22504 • Right-hand X26P holster by BLACKHAWK Model: 11501 • Left-hand X26P holster by BLACKHAWK Model: 11504 15. Enhanced HALT Suit Model: 100623 16. TASER Simulation Suit 11 Model 44550 17. TASER 7 conductive target Model: 80087 18. Blue X26P Demonstrator/LASER Pointer Model: 11023 Axon Enterprise, Inc. Energy Weapon and Axon System Sole Source Letter Version 43.0 Pace 5 Axon Digital Evidence Solution Description Axon Body 4 Video Camera (DVR) • Improved, 160-degree field of view • Upgraded sensor provides sharper, more detailed images • Full -shift battery, even when using Axon Respond real-time services • Bi-directional communications with Watch Me button allowing support teams to view wearer's footage. (Requires Axon Respond) • Real-time support allows wearer to view user locations on live maps, receive alerts, and view live streams. (Requires Axon Respond location services) • Faster recharging • Optional point -of -view (Flex POV) camera module • Thirteen -hour battery • Up to 120-second buffering period to record footage before pressing the record button • Simplified registration Axon Body 3 Video Camera (DVR) • Improved video quality with reduced motion blur and better low -light performance • Multi-mic audio —four built-in microphones • Wireless upload option • Gunshot detection and alerts • Streaming audio and video capability • "Find my camera° feature • Verbal transcription with Axon Records • End -to -end encryption • Twelve-hour battery • Up to 120-second buffering period to record footage before pressing record button Axon Flex 2 Video Camera • Video playback on mobile devices in the field via Bluetooth pairing • Retina Low Light capability sensitive to less than 0.1 lux • Audio tones to alert user of usage • Low SD, high SO, low HD, and high HD resolution (customizable by the agency) • Up to 120-second buffering period to record footage before pressing record button • Multiple mounting options using magnetic attachment: head, collar, shoulder, helmet, ball cap, car dash, and Oakley sunglass mounts available • 120-degree diagonal field of view camera lens, 102-degree horizontal field of view, and 55-degree vertical field of view Axon Flex 2 Controller • 12+ hours of battery operation per shift (even in recording mode) • LED lights to show current battery level and operating mode • Haptic notification available • Tactical beveled button design for use in pocket • Compatible with Axon Signal technology Axon Enterprise, Inc. Energy Weapon and Axon System Sole Source letter Version 48.0 Page 6 Axon Air System • Purpose-built solution for law enforcement UAV programs • Supported applications on OS and Android • Automated tracking of pilot, aircraft, and flight logs • Unlimited Storage of UAV data in Axon Evidence (Evidence.com) • In application ingestion of data in Axon Evidence (Evidence.com) • Axon Respond integration for live streaming and situational awareness Axon Body 2 Video Camera • Video playback on mobile devices in the field via Bluetooth pairing • Retina Low Light capability sensitive to less than 1 lux Audio tones and haptic (vibration) notification to alert user of usage • Audio mute during event option • Wi-Fi capability • High, medium, and low quality recording available (customizable by the agency) • Up to 2-minute buffering period to record footage before pressing record button • Multiple mounting options using holster attachment: shirt, vest, belt, and dash mounts available • 12+ hours of battery operation per shift (even in recording mode) • LED lights to show current battery level and operating mode • 143-degree lens • Includes Axon Signal technology Axon Fleet 3 Camera • High -definition Dual -View Camera with panoramic field of view, 12x zoom, and Al processing for automatic license plate reader (ALPR) • High -definition Interior Camera with infrared illumination for back seat view in complete darkness • Wireless Mic and Charging Base for capturing audio when outside of vehicle • Fleet Hub with connectivity, global navigation satellite system (GNSS), secure solid- state storage, and Signal inputs • Automatic transition from Buffering to Event mode with configurable Signals • Video Recall records last 24 hours of each camera in case camera not activated for an event • Intuitive mobile data terminal app, Axon Dashboard, for controlling system, reviewinc video, quick tagging, and more • Ability to efficiently categorize, play back and share all video and audio alongside other digital files on Evidence.com • Multi -cam playback, for reviewing up to four videos, including body -worn and in -car footage, at the same time • Fully integrated with Evidence.com services and Axon devices • Automatic time synchronization with all Axon Fleet and other Axon on -officer cameras allows for multi -camera playback on Evidence.com. • Prioritized upload to Evidence.com of critical event videos via 4G/LTE • Wireless alerts from the TASER CEW Signal Performance Power Magazine (SPPM) and Signal Side Arm (SSA). • Best -in -class install times, wireless updates and quick remote troubleshooting • Optional Axon Respond live stream, alerts, and location updates for situational Aron Enterprise, Inc Energy Weapon and Axon System Sole Source Letter Version 48.0 Page 7 awareness • Optional Axon ALPR hotlist alerts, plate read retention, and investigative search Axon Fleet 2 Camera • Fully integrated with Axon Evidence services and Axon devices • Automatic time synchronization with other Axon Fleet and Axon on -officer cameras allows for multi -camera playback on Axon Evidence. • Immediate upload to Axon Evidence of critical event videos via 4G/LTE • Wireless alerts from the TASER energy weapon Signal Performance Power Magazine (SPPM). • Automatic transition from BUFFERING to EVENT mode in an emergency vehicle equipped with the Axon Signal Unit • Decentralized system architecture without a central digital video recorder (DVR). • Cameras that function independently and communicate wirelessly with the computer in the vehicle (MDT, MDC, MDU) for reviewing, tagging and uploading video. • Wireless record alert based on Bluetooth communication from Axon Signal Vehicle when a configured input is enabled (e.g. emergency light, siren, weapon rack, etc.). • Receives alerts from Axon Signal Sidearm. • Plug -And -Play design allowing for cameras to be easily replaced and upgraded. • Ability for an unlimited number of agency vehicles recording in the same vicinity with an Axon Fleet system to be automatically associated with one another when reviewing video in the video management platform. This feature is also supported across body cameras. Axon Signal Unit (ASU) • Communications device that can be installed in emergency vehicles. • With emergency vehicle light bar activation, or other activation triggers, the Axon Signal Unit sends a signal. Upon processing the signal, an Axon system equipped with Axon Signal technology transitions from the BUFFERING to EVENT mode. Axon Signal Performance Power Magazine (SPPM) • Battery pack for the TASER X2 and X26P conducted electrical weapons • Shifting the safety switch from the down (SAFE) to the up (ARMED) positions sends a signal from the SPPM. Upon processing the signal, an Axon system equipped with Axon Signal technology transitions from the BUFFERING to EVENT mode. Axon Signal technology only works with Axon cameras. Axon Signal Sidearm Sensor • Can be installed on common duty holsters • Drawing a service handgun from the holster sends a signal from the Axon Signal Sidearm sensor. Upon processing the signal, an Axon system equipped with Axon Signal technology transitions from the BUFFERING to EVENT mode. Axon Interview Solution • High -definition cameras and microphones for interview rooms • Covert or overt camera installations • Touch -screen user interface • Motion -based activation • Up to 7-minute pre- and post -event buffering period Axon Enterprise, Inc. Energy Weapon and Axon System Sole Source Letter Version 43.0 Page 8 • Full hardware and software integration • Upload to Axon Evidence services • Interview room files can be managed under the same case umbrella as files from Axon on -officer cameras and Axon Fleet cameras; i.e., Axon video of an arrest and interview room video are managed as part of the same case in Axon Evidence • Dual integration of on -officer camera and interview room camera with Axon Evidence digital evidence solution Axon Signal Technology • Sends a broadcast of status that compatible devices recognize when certain status changes are detected • Only compatible with TASER and Axon products Axon Dock • Automated docking station uploads to Axon Evidence services through Internet connection • No computer necessary for secure upload to Axon Evidence • Charges and uploads simultaneously • The Axon Dock is tested and certified by TUV Rheinland to be in compliance with UL 60950-1: 2007 R10.14 and CAN/ CSA-C22.2 N0.60950-1-07+AI:2011+A2:2014 Information Technology Equipment safety standards. Axon Evidence Data Management System • Software as a Service (SaaS) delivery model that allows agencies to manage and share digital evidence without local storage infrastructure or software needed • SaaS model reduces security and administration by local IT staff: no local installation required • Automatic, timely security upgrades and enhancements deployed to application without the need for any local IT staff involvement • Securely share digital evidence with other agencies or prosecutors without creating copies or requiring the data to leave your agency's domain of control • Controlled access to evidence based on pre -defined roles and permissions and pre- defined individuals • Password authentication includes customizable security parameters: customizable password complexity, IP-based access restrictions, and multi -factor authentication support • Automated category -based evidence retention policies assists with efficient database management • Ability to recover deleted evidence within seven days of deletion • Stores and supports all major digital file types:.mpeg, .doc, .pdf, .jpeg, etc. • Requires NO proprietary file formats • Ability to upload files directly from the computer to Axon Evidence via an Internet browser • Data Security: Robust Transport Layer Security (TLS) implementation for data in transit and 256-bit AES encryption for data in storage • Security Testing: Independent security firms perform in-depth security and penetration testing • Reliability: Fault- and disaster -tolerant infrastructure in at least 4 redundant data centers in both the East and West regions of the United States Axon Enterprise. Inc. Energy Weapon and Axon System Sole Source Letter Vcrsion 48.0 Page 9 • Chain -of -Custody: Audit logs automatically track all system and user activity. These logs cannot be edited or deleted, even by account administrators and IT staff • Protection: With no on -site application, critical evidence stored in Axon Evidence is protected from local malware that may penetrate agency infrastructure • Stability: Axon Enterprise is a publicly traded company with stable finances and funding, reducing concerns of loss of application support or commercial viability • Application and data protected by a CJIS and ISO 27001 compliant information security program • Dedicated information security department that protects Axon Evidence and data with security monitoring, centralized event log analysis and correlation, advanced threat and intrusion protection, and incident response capabilities • Redact videos easily within the system, create tags, markers and clips, search 7 fields in addition to 5 category -based fields, create cases for multiple evidence files Axon Evidence for Prosecutors • All the benefits of the standard Axon Evidence services • Ability to share information during the discovery process • Standard licenses available for free to prosecutors working with agencies already using Axon Evidence services • Unlimited storage for data collected by Axon cameras and Axon Capture Attorney Premier • All the benefits Axon Evidence for Prosecutors • Purpose-built user interface optimizes evidence management, review functionalities, and case relevant information • Unlimited Al transcription of playable video and audio files • Native image and PDF redaction software • Ability to natively play a wide variety of 3rd party video codecs (CCTV) and extract file into an MP4 • Ability to obtain evidence directly from members of the community via secure web link • Unlimited storage and data collected and shared by Axon partner agencies via Axon Evidence (Evidence.com) • Available unlimited 3rd party data source storage plan • Pro Licenses — all users have access to pro license features, including the Redaction Studio, Transcription Assistant, and Multi -Cam, and Reporting functionalities • Transcription is Unlimited and automatic (i.e. all videos ingested into Attorney Premier are automatically transcribed) • Discovery module designed to optimize all aspects of discovery management Axon Capture Application • Free app for iOS and Android mobile devices • Allows users to capture videos, audio recordings, and photos and upload these files to their Axon Evidence account from the field • Allows adding metadata to these files, such as: Category, Title, Case ID, and GPS data Axon Commander Services On -premises data management platform Axon Enterprise, Inc Energy Weapon and Axon System Sole Source Letter Version 48.0 Page 10 r 3 • Chain of custody reports with extensive audit trail • Automated workflows, access control, storage, and retention • Compatible with multiple file formats Axon View Application • Free app for iOS and Android mobile devices • Allows user to view the camera feed from a paired Axon Body, Axon Body 2, Axon Flex, or Axon Flex 2 camera in real-time • Allows for playback of videos stored on a paired Axon Body, Axon Body 2, Axon Flex, or Axon Flex 2 system • Allows adding meta -data to videos, such as: Category, Title, Case ID, and GPS data Axon Records • Continuously improving automated report writing by leveraging Al and ML on officer recorded video, photo, and audio from BWC, In -Car, Mobile App (Axon Capture), or other digital media • Collaborative report writing through instantly synced workspaces allowing officers to delegate information gathering on scene • Instant access to records allowing detectives to begin their investigation and records clerks to update information exchanges on things like missing people or stolen property as soon as possible • Complete leveraging of Axon Evidence sharing to allow fast, efficient, digital, and secure sharing of records and cases to DAs and Prosecutors • Robust API and SDK allows data to be easily ingested and pushed out to other systems —preventing data silos • Deep integration with Axon Evidence putting video at the heart of the record and automating the process of tagging and categorizing digital evidence stored in Axon Evidence • Automatic association of digital evidence to the record and incident through Axon Evidence integration • In context search of master indexes (people, vehicles, locations, charges) — promoting efficient report writing through prefilling of existing data which promotes clean and deduped data in the system • Quick views for users to track calls for service and reports in draft, ready for review, kicked back for further information, or submitted to Records for archiving. • Federal and State IBRS fields are captured and validated —ensuring the officer knows what fields to fill and what information needs to be captured Intuitive validation ensures officers know what information to submit without being burdened by understanding the mapping of NIBRS to state or local crime codes • Ability to create custom forms and add custom fields to incident reports —allowing your agency to gather the information you find valuable • Software as a Service (SaaS) delivery model that allows agencies to write, manage, and share digital incident reports without local storage infrastructure or software needed • SaaS model reduces security and administration by local IT staff: no local installation required • Automatic, timely security upgrades and enhancements deployed to application without the need for any local IT staff involvement • Securely share records and cases with other agencies or prosecutors without Axon Enterprise, Inc. Energy ln/eapon and Axon System Sole Source Letter Version 43.0 Page 11 creating copies or requiring the data to leave your agency's domain of control • Controlled access based on pre -defined users, groups, and permissions • Password authentication includes customizable security parameters: customizable password complexity, IP-based access restrictions, and multi -factor authentication support • Security Testing: Independent security firms perform in-depth security and penetration testing • Reliability: Fault- and disaster -tolerant infrastructure in at least 4 redundant data centers in both the East and West regions of the United States • Chain -of -Custody: Audit logs automatically track all system and user activity. These logs cannot be edited or deleted, even by account administrators and IT staff Axon Standards • Internal affairs and professional standards reporting • Customizable information display, including custom forms • Customizable workflows and user groups • Automated alerts • Compatible with digital documents, photos, and videos • Connection with Transcription (beta) • Shared Index with evidence.com and Records • Data Warehouse allowing custom summary reports and integration into 3rd party analytic tools. • Workflow analytics to provide StA on throughputs • Integration with the TASER 7 energy weapon for automatically pulling firing logs (alpha) • Available as an option for Axon Records • Automatically bundled with Officer Safety Plan 7+ Axon Professional Services • Dedicated implementation team • Project management and deployment best practices aid • Training and train -the -trainer sessions • Integration services with other systems Axon Auto -Transcribe • Transcribes audio to text, producing a time -synchronized transcript of incidents • Allows searches for keywords (e.g., names, and addresses) • Embedded time stamps when critical details were said and events occurred • Produce transcripts in substantially less time than with manual methods • Pull direct quotes and witness statements directly into reports Axon Support Engineer: • Dedicated Axon Regional/Resident Support Engineer Services • Quarterly onsite visits • Solution and Process Guidance custom to your agency • White -Glove RMA and TAP (if applicable) Service for devices • Monthly Product Usage Analysis • Resident Support Engineer also includes onsite product maintenance, Axon Enterprise, Inc. Energy Weapon and Axon System Sole Source Letter Version 48.0 Page 12 troubleshooting, and beta testing assistance Axon Respond for Dispatch (CAD) • Integration with Axon Respond for Devices (Axon Body 3) for location and/or live streaming in CAD. • Integration with TASER 7 CEW devices for enhanced situational awareness. • Native ESRI based mapping with ability to connect to ESRI online communities and your agency's local ArcGIS data. • SaaS model reduces security and administration by local IT staff: no local installation • Robust API and SDK allows data to be easily ingested and pushed out to other systems -- preventing data silos. • Complete leveraging of Axon Evidence (evidence.com) sharing to allow fast, efficient, digital and secure sharing of data to DAs and Prosecutors. • Future versions/enhancements included with minimal down time and no need to purchase an upgrade to the latest version. • Native integration with Axon Records. Reliability: Fault — and disaster— tolerant infrastructure in at least four redundant data centers in both the East and West regions of the United States. • Security Testing: Independent security firms perform in depth security and penetration testing. • Automatic, timely security upgrades and enhancements deployed to application without the need for any local IT staff involvement. Axon Investigate • Video analysis software • Compatible with video from cell phones, on -officer cameras, in -car camera systems, social media, and other sources • Oriented to investigators and prosecutors • Integration with Axon Evidence services • Automatically identify video file codecs, formats, hash values, and other metadata • Automatically determine the required codec necessary to play a wide variety of video formats • Play forwards/backwards and fast forward through almost any video file • Scrub forwards/backwards through almost any video file • Mark and auto export an unlimited number of tagged video frames • Create subclips from any readable media • Batch transcode files to standard file formats (including uncompressed, lossless h.264, wmv, and more) • Add filters to transcode workflow (including resize, deinterlace, pad, crop, blur, concatenate, etc.) • Provide enhancement capabilities, such as stabilization, brightness adjustments, and frame averaging • Produce dynamic frame analysis spreadsheets to xml documents • Validate results compared with hexadecimal analysis tools • Build and share workflows with other users • Transcode files directly to Avid Media Composer projects • Identify duplicate files in any folder based on md5 hash Axon Enterprise, Inc. Energy Weapon and Axon System Sole Source Letter Version 43.0 Page 13 • Produce detailed written reports via interactive PDF with embedded video and image content within INPUT -ACE • Extract 1-frames • Decimate • Canvas Editor (picture -in -picture) • Add raw FFmpeg arguments • Perform four types of macroblock analysis 0 4x4 prediction removed 0 8x8 prediction removed o Color coded block types o Quantization parameter evaluation • Offered iNPUT-ACE Software (from Axon Enterprise) • Variable frame rate (VFR) lightboard designed to accurately calculate time and vehicle speed from any video surveillance camera. This feature is designed to eliminate common errors that might occur during calculations based on frame rate. • Camera match overlay tool that provides margin of error reports based on scanner, calibration, and resolution accuracy (e.g., a margin of error of +0.5 feet) for data collected from footage. Axon Justice • Productivity tool for prosecutors and defense attorneys • Streamlined evidence management • Unlimited Auto -Transcribe for audio and video • Discovery workflows, fully integrated with Axon Evidence services • Axon Evidence conversion and playback tools for third -party video, including body - worn, in -car, interview room, and CCTV video • Chain of custody reports with extensive audit trail • Free sharing with partners • Customer -defined data retention policies Axon Customer Support • Online and email -based support available 24/7 • Human phone -based support available Monday —Friday 7:00 AM-5:00 PM MST; support is located in Scottsdale, AZ, USA • Library of webinars available 24/7 • Remote -location troubleshooting /1 AXON Axon Brand Model Numbers 1. Axon Body 4 Cameras: • Axon Body 4 Camera Model: 100147 • Axon Body 4 Flex POV Module Model: 100200 Axon Enterprise, Inc. Energy Weapon and Axon System Sole Source Letter Version 48.0 Page 14 2. Axon Body 3 Camera Model: 73202 3. Axon Flex 2 Cameras: • Axon Flex 2 Camera (online) Model: 11528 • Axon Flex 2 Camera (offline) Model: 11529 4. Axon Flex 2 Controller Model: 11532 5. Axon Flex 2 USB Sync Cable Model: 11534 6. Axon Flex 2 Coiled Cable, Straight to Right Angle, 48" (1.2 m) 7. Axon Flex 2 Camera Mounts: • Oakley Flak Jacket Kit Model: 11544 • Collar Mount Model: 11545 • Oakley Clip Model: 11554 • Epaulette Mount Model: 11546 • Ballcap Mount Model: 11547 • Ballistic Vest Mount Model: 11555 8. Universal Helmet Mount Model: 11548 9. Axon Air System with Axon Evidence (Evidence.com) 5-Year License Model: 12332 10. Axon Body 2 Camera Model: 74001 11. Axon Flex 2 Controller and Axon Body 2 Camera Mounts: Z-Bracket, Men's, Axon RapidLock Model: 74018 • Z-Bracket, Women's Axon RapidLock Model: 74019 • Magnet, Flexible, Axon RapidLock Model: 74020 • Magnet, Outerwear, Axon RapidLock Model: 74021 • Small Pocket, 4" (10.1 cm), Axon RapidLock Model: 74022 • Large Pocket, 6" (15.2 cm), Axon RapidLock Model: 74023 • MOLLE Mount, Single, Axon RapidLock Model: 11507 • MOLLE Mount, Double, Axon RapidLock Model: 11508 • Belt Clip Mount, Axon RapidLock Model: 11509 12. Axon Fleet Camera • Axon Fleet 2 Front Camera: 71079 • Axon Fleet 2 Front Camera Mount: 71080 • Axon Fleet 2 Rear Camera: 71081 • Axon Fleet 2 Rear Camera Controller: 71082 • Axon Fleet 2 Rear Camera Controller Mount: 71083 • Axon Fleet Battery System: 74024 • Axon Fleet Bluetooth Dongle: 74027 • Axon Fleet 3 Dual View Camera: 72000 • Axon Fleet 3 Interior Camera: 72037 • Axon Fleet Hub: 72010 13. Axon Signal Unit Model: 70112 .Axon Enterprise, Inc. Energy Weapon and Axon System Sole Source Letter Version 43-0 Page 15 `EW-W. ii1i- Ill1551 10 • Axon Body 3 Dock — 8-Bay Model AX1026 • Axon Body 3 Dock— 1-Bay Model AX1027 • Power cord for Axon Body 3 6-Bay and Axon Body 2 6-Bay and 1-Bay Docks Model: 71019 • Axon Dock — Individual Bay and Core for Axon Flex 2 • Axon Dock — 6-Bay and Core for Axon Flex 2 • Individual Bay for Axon Flex 2 Model: 11538 • Core (compatible with all Individual Bays and 6-Bays) Model: 70027 • Wall Mount Bracket Assembly for Axon Dock: 70033 • Axon Dock — Individual Bay and Core for Axon Body 2 and Axon Fleet Model 74009 • Axon Dock — 6-Bay and Core for Axon Body 2 and Axon Fleet Model 74008 • Individual Bay for Axon Body 2 and Axon Fleet Model: 74011 • Axon Signal Performance Power Magazine (SPPM) Model: 70116 /\ AXON Axon Brand Model Numbers 1. Axon Body 3 Camera Model: 73202 2. Axon Flex 2 Cameras: • Axon Flex 2 Camera (online) Model: 11528 • Axon Flex 2 Camera (offline) Model: 11529 3. Axon Flex 2 Controller Model: 11532 4. Axon Flex 2 USB Sync Cable Model: 11534 5. Axon Flex 2 Coiled Cable, Straight to Right Angle, 48" (1.2 m) 6. Axon Flex 2 Camera Mounts: • Oakley Flak Jacket Kit Model: 11544 • Collar Mount Model: 11545 • Oakley Clip Model: 11554 • Epaulette Mount Model: 11546 • Ballcap Mount Model: 11547 • Ballistic Vest Mount Model: 11555 • Universal Helmet Mount Model: 11548 7. Axon Body 2 Camera Model: 74001 8. Axon Body 2 Camera Mounts: Axon RapidLock Velcro Mount Model: 74054 9. Axon Flex 2 Controller and Axon Body 2 Camera Mounts: • Z-Bracket, Men's, Axon RapidLock Model: 74018 Axon Enterprise, Inc. Energy Weapon and Axon System Sole Source Letter Version 48-0 Page 16 • Z-Bracket, Women's Axon RapidLock Model: 74019 • Magnet, Flexible, Axon RapidLock Model: 74020 • Magnet, Outerwear, Axon RapidLock Model: 74021 • Small Pocket, 4" (10.1 cm), Axon RapidLock Model: 74022 • Large Pocket, 6" (15.2 cm), Axon RapidLock Model: 74023 • MOLLE Mount, Single, Axon RapidLock Model: 11507 • MOLLE Mount, Double, Axon RapidLock Model: 11508 • Belt Clip Mount, Axon RapidLock Model: 11509 10. Axon Air System with Axon Evidence (Evidence.com) 5-Year License Model: 12332 11. Axon Fleet 2 Camera • Axon Fleet 2 Front Camera: 71079 • Axon Fleet 2 Front Camera Mount: 71080 • Axon Fleet 2 Rear Camera: 71081 • Axon Fleet 2 Rear Camera Controller: 71082 • Axon Fleet 2 Rear Camera Controller Mount: 71083 • Axon Fleet Battery System: 74024 • Axon Fleet Bluetooth Dongle: 74027 12. Axon Signal Unit Model: 70112 13. Axon Dock Models: • Axon Dock — Individual Bay and Core for Axon Flex 2 • Axon Dock —6-Bay and Core for Axon Flex 2 • Individual Bay for Axon Flex 2 Model: 11538 • Core (compatible with all Individual Bays and 6-Bays) Model: 70027 • Wall Mount Bracket Assembly for Axon Dock: 70033 • Axon Dock — Individual Bay and Core for Axon Body 2 and Axon Fleet Model 74009 • Axon Dock — 6-Bay and Core for Axon Body 2 and Axon Fleet Model 74008 • Individual Bay for Axon Body 2 and Axon Fleet Model: 74011 • Axon Dock —1-Bay for Axon Body 3 Model: 71104 • Axon Dock — 8-Bay for Axon Body 3 Model: 74210 • Axon Dock — Individual Bay for Axon Body 4 Model: 100201 • Axon Dock — Multi -Bay for Axon Body 4 Model: 100206 TASER 7 Warranties 1. Tactical Battery Pack Model 20041 2. TASER 7 Dock and Core Warranty Model: 20042 3. TASER 7 Single Bay Dock and Core Warranty Model: 20047 Axon Product Packages 1. Officer Safety Plan: Includes an X2 or X26P energy weapon, Axon camera and Dock upgrade, and Evidence.com license and storage. See your Sales Representative for further details and Model numbers. Axon Enterprise. Inc. Energy Weapon and Axon System Sole Source Letter Version 43.0 Page 17 2. Officer Safety Plan 7: Includes a TASER 7 energy weapon, Axon Body 3 camera, Axon Dock, Axon Camera and Dock upgrade, Axon Evidence (Evidence.com) licenses and storage, Axon Respond, and Axon Records Core. 3. Officer Safety Plan 7 Plus: Includes a TASER 7 energy weapon, Axon Body 3 camera, Axon Evidence (Evidence.com) licenses and storage, Axon Records Core, Axon Respond +, Axon Auto -Tagging Services, Axon Performance, Axon Citizen for Communities, Axon Redaction Assistant, and Axon Signal Sidearm. 4. Officer Safety Plan 7 Plus Premium: Includes a TASER 7 energy weapon, Axon Body 3 camera, Axon Evidence (Evidence.com) licenses and storage, Axon Records Core, Axon Respond +, Axon Auto -Tagging Services, Axon Performance, Axon Citizen for Communities, Axon Redaction Assistant, Axon Signal Sidearm, Axon Auto -Transcribe, Axon VR Training, and unlimited first -party and unlimited third -party storage. 5. TASER 7 Basic: Pays for TASER 7 program in installments over 5 years including access to Axon Evidence services for energy weapon program management. 6. TASER 7 Certification: Pays for TASER 7 program in installments over 5 years including access to Evidence.com for energy weapon program management, annual training cartridges, unlimited duty cartridges and online training content. 7. TASER Certification Add -On: Allows the agency to pay an annual fee to receive an annual allotment of training cartridges, unlimited duty cartridges and online training content. 8. TASER 7 Certification with Virtual Reality (VR): Pays for the TASER 7 program in installments over 5 years including access to Evidence.com for energy weapon program management, annual training cartridges, unlimited duty cartridges, online training content, and VR training. 9. TASER 60: Pays for X2 and X26P energy weapons and Spare Products in installments over 5 years. 10. Unlimited Cartridge Plan: Allows the agency to pay an annual fee to receive annual training cartridges, unlimited duty cartridges and unlimited batteries for the X2 and X26P. 11. TASER 60 Unlimited: Pays for X2 and X26P energy weapons and Spare Products in installments over 5 years and receive unlimited cartridges and batteries. 12. TASER 7 Close Quarters Dock Plan: Pays for TASER 7 Close Quarters Plan over a 5- year period in installments including access to Evidence.com for energy weapon program management, rechargeable batteries, annual cartridge shipments, unlimited duty cartridges, and access to online training. 13. Officer Safety Plan 10: Includes a TASER 10 energy weapon, the TASER 10 certification bundle, Axon body camera with Technology Assurance Plan (TAP),' Axon Evidence (Evidence.com), unlimited body camera and Axon Capture storage, Command Staff Pro license (1 per 100), Axon Signal Sidearm, Axon Standards, and Axon Respond. 14. Officer Safety Plan 10 Plus: Includes a TASER 10 energy weapon, the TASER 10 Axon Body 3 or Axon Body 4 & Axon Dock (for cameras) hardware purchased separately. Includes two Axon camera upgrades and one camera dock upgrade, which apply to 5-year contracts only. Axon Enterprise, Inc. Energy Weapon and Axon System Sole Source Letter Version 48.0 Page 18 certification bundle, Axon body camera with Technology Assurance Plan (TAP),I Axon Evidence (Evidence.com), unlimited body camera and Axon Capture storage, Command Staff Pro license (1 per 100), Axon Signal Sidearm, Axon Standards, Axon Respond, Axon Respond+, Axon Performance, Axon Community Request, Axon Investigate, Redaction Assistant, auto -tagging with implementation, channel services (3), third -party video storage (100 GB), third -party video playback, and Axon Records. 15. Officer Safety Plan 10 Premium: Includes a TASER 10 energy weapon, the TASER 10 certification bundle, Axon body camera with Technology Assurance Plan (TAP),' Axon Evidence (Evidence.com), unlimited body camera and Axon Capture storage, Command Staff Pro license (1 per 100), Axon Signal Sidearm, Axon Standards, Axon Respond, Axon Respond+, Axon Performance, Axon Community Request, Axon Investigate, Redaction Assistant, auto -tagging with implementation, channel services (unlimited), third -party video storage (100 GB), third -party video playback, Axon Records, Axon VR training, Axon Auto -Transcribe, and My90 by Axon. 16. TASER 10 Basic: Pays for the TASER 10 program in installments over 5 years including access to Axon Evidence services for energy weapon program management. 17. TASER 10 Certification: Pays for TASER 10 program in installments over 5 years including access to Evidence.com for energy weapon program management, annual training cartridges, unlimited duty cartridges and online training content. 18. TASER 10 Certification with Virtual Reality (VR): Pays for the TASER 10 program in installments over 5 years including access to Evidence.com for energy weapon program management, annual training cartridges, unlimited duty cartridges, online training content, and VR training. 19. Axon Core: Pays for the TASER 7 CQ, TASER Dock, weapon Axon Evidence license, training and duty cartridges, Axon Body 3 camera, Professional Axon Evidence license, unlimited storage, camera hardware upgrade every 2.5 years, Axon Respond, Axon Signal Sidearm, , and auto tagging. 20. Axon Core+: Pays for the TASER 7 energy weapon, TASER Dock, weapon Axon Evidence license, training and duty cartridges, Axon Body 3 camera, Professional Axon Evidence license, unlimited storage, camera hardware upgrade every 2.5 years, Axon Respond, Axon Signal Sidearm, , and auto tagging. 21. Corrections Officer Safety Plan: Includes a TASER 7 energy weapon, Axon Body 3 Camera, Axon Dock, Axon Camera and Dock Upgrade, Axon Evidence Licenses and unlimited Axon storage. 22. Corrections Post OSP: Includes one TASER 7 energy weapon for every two licenses, one Axon Body 3 Camera for every two licenses, Axon Dock, Axon Camera and Dock Upgrade, Axon Evidence Licenses and unlimited Axon storage for each license. Axon Enterprise, Inc. Energy Weapon and Axon System Sole Source Letter Version 43.0 Page 19 1 AXON i &DO rt esTi-I ;Ti;EF ScoT S..aaLr SOLE AUTHORIZED DISTRIBUTOR FOR SOLE AUTHORIZED REPAIR FACILITY AXON BRAND CAMERAS AND TASER FOR AXON BRAND CAMERAS AND BRAND ENERGY WEAPON PRODUCTS TASER BRAND ENERGY WEAPON PRODUCTS Axon Enterprise, Inc. Axon Enterprise, Inc. 17800 N. 851h Street, Scottsdale, AZ 85255 17800 N. 851M1 Street, Scottsdale, AZ 85255 Phone:800-978-2737 Phone:800-978-2737 Fax:480-991-0791 Fax:480-991-0791 Please contact your local Axon sales representative or call us at 1-800-978-2737 with any questions. Sincerely, Joshlsner President Axon Enterprise, Inc. Non -Axon trademarks are property of their respective owners. The Delta Logo, the Axon + Delta Logo, Axon, Axon Fleet, Axon Respond, Axon Citizen, Axon Evidence, Axon Flex, Axon Interview, Axon Records, Axon Respond, X2, X26P, TASER 7, TASER 10, TASER, and the Lightning Bolt in Circle Logo are trademarks of Axon Enterprise, Inc., some of which are registered in the US and other countries. For more Information, visit www.axon.com/legal. All rights reserved. ® 2023 Axon Enterprise, Inc. Axon Enterprise, Inc. Energy Weapon and Axon System Sale Source Letter Version 43.0 Page 20 Owasso Police Dept. - OK 111 N Main St Owasso, OK 74055-2923 USA Axon Enterprise, Inc. 17800 N 85th St. Scottsdale, Arizona 85255 United States VAT: 86-0741227 Domestic: (800) 978-2737 International: +1.800.978.2737 Owasso Police Dept. - OK 111 N Main St Owasso OK 74055-2923 USA Email: tharris@citycfowasso,com Quote Summary Program Length 60 Months TOTAL COST $152,742.00 ESTIMATED TOTAL W1 TAX $152.742.00 Li Kevin Milne Phone: Email: kmilne@axon.com Fax: Q-597262.45524.712TD Quote Expiration: 09106/2024 Account Number. 114594 Payment Terms: N30 Delivery Method: Travis Hants Phone:9183761560 Email: tharris@dtyofowasso.com Fax: Discount Summary Average Savings Per Year $6,475.20 TOTAL SAVINGS $32,376.00 Page 1 Q-597262.45524.712TD Payment Summary -Date ____$30.548.40 _ _--$0.00 -._, $152,742.00 Page 2 Q-597262.45524.712TD Quote Unbundled Price: $185,118.00 Quote List Price: $152,742.00 Quote Subtotal: $152,742.00 Pricing All deliverables are detailed in Delivery Schedules section lower in proposal Item Description Once _ - - _ My Term _ Unbundled List Price Net Subtotal Tax Total Program - - -- -- Fleet3A _ Fleet 3 Advanced _ _ _ 10 60 $308.53___ $254.57 _ $254.57 _ $152,742.00 _ _- $0.00., $152,742.00 Total __ E152,743.00 _ $0.00 $152,742.00 Delivery Schedule Hardware Bundle Fleet 3 Advanced - Fleet 3 Advanced Fleet Advanced Fleet 3 Advanced Fleet 3 Advanced Fleel3 Advanced Software Bundle-___ Fleet 3 Advanced Fleet 3 Advanced Fleet 3 Advanced Fleet 3 Advanced — Services Bundle Warranties Bundle —_ — QTY- _ 10 QTY Estimated Start Date Estimated End Date 10 12/0112025 12/31/2029 -- 10 12/0112025 12/31/2029 Page 3 Q-597262-45524.712TD Shipping Locations Location Number _ Street clty State __ZipCount t Ill N Main St Owasso OK 74055-2923 USA Payment Details Dec 2025 Dec 2026 _ Qty Subtotal -Tax r 10 $30,548.40 _ _ _ $000 $30,54B.40_ $30,548.40 J0 00 _ $30 548A0 _ Qty Subtotal Tax Total 10 __$30,548.40_ _ _$0_00_--- $30,548.40 $0.00 _ _-$30,_548.40_ $30,548.40_j -- -- - QtY- - .Subtotal_ -- Tax Total 10 $30,548,40 _ $0.00 $30 548.40 $30,548.40 _ _ _ _ $0.00 _ _ _ _$30,548.40 , Item Description - __ Qty _ Subtotal Tax ta Total Flea--- qA Fleet3Advanced -- - -- - 70 ---- - _ - $30548.40 -- $000 - - $36548.40__ $30 548.40 -$0.00 _ $30548.40 Item Description Subtotal Tax Total _ Fleat3A Fleet Advanced - _Qty_ 10_ - $30,548.40 - $0.00__ - -' $30,5.48.40 j $0.00 $30,540.4J Page 4 Q•597262.45524.712TD Tax is estimated based on rates applicable at date of quote and subject to change at time of invoicing. If a tax exemption certificate should be applied, please submit prior to invoicing. Standard Terms and Conditions Axon Master Services and Purchasing Agreement: ACEIP: Axon Enterprise Inc. Sales Terms and Conditions This Quote is limited to and conditional upon your acceptance of the provisions set forth herein and Axon's Master Services and Purchasing Agreement (posted at https://www.axon.com/sales-terms-and-conditions), as well as the attached Statement of Work (SOW) for Axon Fleet and/or Axon Interview Room purchase, if applicable. In the event you and Axon have entered into a prior agreement to govern all future purchases, that agreement shall govem to the extent it includes the products and services being purchased and does not conflict with the Axon Customer Experience Improvement Program Appendix as described below. The Axon Customer Experience Improvement Program Appendix, which includes the sharing of de -identified segments of Agency Content with Axon to develop new products and improve your product experience (posted at www.axon.Gom/legal/sales-terms-and-conditions), is incorporated herein by reference. By signing below, you agree to the terms of the Axon Customer Experience Improvement Program. Acceptance of Terms: Any purchase order issued in response to this Quote is subject solely to the above referenced terms and conditions. By signing below, you represent that you are lawfully able to enter into contracts. If you are signing on behalf of an entity (including but not limited to the company, municipality, or government agency for whom you work), you represent to Axon that you have legal authority to bind that entity. If you do not have this authority, please do not sign this Quote. Page 5 Q-597262.45524.712TD Signature 8/20/2024 Date Signed Page 6 Q-597262.45524.712TD FLEET STATEMENT OF WORK BETWEEN AXON ENTERPRISE AND AGENCY Introduction This Statement of Work ("SOW") has been made and entered into by and between Axon Enterprise, Inc. ("AXON"), and Owasso Police Dept. - OK the ("AGENCY") for the purchase of the Axon Fleet in -car video solution ("FLEET") and its supporting information, services and training. (AXON Technical Project Manager/The AXON installer) Purpose and Intent AGENCY states, and AXON understands and agrees, that Agency's purpose and intent for entering into this SOW is for the AGENCY to obtain from AXON deliverables, which used solely in conjunction with AGENCY's existing systems and equipment, which AGENCY specifically agrees to purchase or provide pursuant to the terms of this SOW. This SOW contains the entire agreement between the parties. There are no promises, agreements, conditions, inducements, warranties or understandings, written or oral, expressed or implied, between the parties, other than as set forth or referenced in the SOW. Acceptance Upon completion of the services outlined in this SOW, AGENCY will be provided a professional services acceptance form ("Acceptance Form"). AGENCY will sign the Acceptance Form acknowledging that services have been completed in substantial conformance with this SOW and the Agreement. If AGENCY reasonably believes AXON did not complete the professional services in conformance with this SOW, AGENCY must notify AXON in writing of the specific reasons within seven (7) calendar days from delivery of the Acceptance Form. AXON will remedy the issues to conform with this SOW and re -present the Acceptance Form for signature. If AXON does not receive the signed Acceptance Form or written notification of the reasons for rejection within 7 calendar days of the delivery of the Acceptance Form, AGENCY will be deemed to have accepted the services in accordance to this SOW. Force Majeure Neither party hereto shall be liable for delays or failure to perform with respect to this SOW due to causes beyond the party's reasonable control and not avoidable by diligence. Schedule Change Each party shall notify the other as soon as possible regarding any changes to agreed upon dates and times of Axon Fleet in -car Solution installation -to be performed pursuant of this Statement of Work. Axon Fleet Deliverables Typically, within (30) days of receiving this fully executed SOW, an AXON Technical Project Manager will deliver to AGENCY's primary point of contact via electronic media, controlled documentation, guides, instructions and videos followed by available dates for the initial project review and customer readiness validation. Unless otherwise agreed upon by AXON, AGENCY may print and reproduce said documents for use by its employees only. Security Clearance and Access Upon AGENCY's request, AXON will provide the AGENCY a list of AXON employees, agents, installers or representatives which require access to the AGENCY's facilities in order to perform Work pursuant of this Statement of Work. AXON will ensure that each employee, agent or representative has been informed or and consented to a criminal background investigation by AGENCY for the purposes of being allowed access to AGENCY's facilities. AGENCY is responsible for providing AXON with all required instructions and documentation accompanying the security background check's requirements. Training AXON will provide training applicable to Axon Evidence, Cradlepoint NetCloud Manager and Axon Fleet application in a train -the -trainer style method unless otherwise agreed upon between the AGENCY and AXON. Local Computer AGNECY is responsible for providing a mobile data computer (MDC) with the same software, hardware, and configuration that AGENCY personnel will use with the AXON system being installed. AGENCY is responsible for making certain that any and all security settings (port openings, firewall settings, antivirus software, virtual private network, routing, etc.) are made prior to the installation, configuration and testing of the aforementioned deliverables. Network AGENCY is responsible for making certain that any and all network(s) route traffic to appropriate endpoints and AXON is not liable for network breach, data interception, or loss of data due to misconfigured firewall settings or virus infection, except to the extent that such virus or infection is caused, in whole or in part, by defects in the deliverables. Cradlepoint Router When applicable, AGENCY must provide AXON Installers with temporary administrative access to Cradlepoint's NetCloud Manager to the extent necessary to perform Work pursuant of this Statement of Work. Evidence.com AGENCY must provide AXON Installers with temporary administrative access to Axon Evidence.com to the extent necessary to perform Work pursuant of this sow. Wireless Upload System If purchased by the AGENCY, on such dates and times mutually agreed upon by the parties, AXON will install and configure into AGENCY's existing network a wireless network infrastructure as identified in the AGENCY's binding quote based on conditions of the sale. VEHICLE INSTALLATION Preparedness On such dates and times mutually agreed upon by the parties, the AGENCY will deliver all vehicles to an AXON Installer less weapons and items of evidence. Vehicle(s) will be deemed 'out of service' to the extent necessary to perform Work pursuant of this SOW. Existing Mobile Video Camera System Removal On such dates and times mutually agreed upon by the parties, the AGENCY will deliver all vehicles to an AXON Installer which will remove from said vehicles all components of the existing mobile video camera system unless otherwise agreed upon by the AGENCY. Major components will be salvaged by the AXON Installer for auction by the AGENCY. Wires and cables are aet considered expendable and will not be salvaged. Salvaged components will be placed in a designated area by the AGENCY within close proximity of the vehicle in an accessible work space. Prior to removing the existing mobile video camera systems, it is both the responsibility of the AGENCY and the AXON Installer to test the vehicle's systems' operation to identify and operate, documenting any existing component or system failures and in detail, identify which components of the existing mobile video camera system will be removed by the AXON Installer. In -Car Hardware/Software Delivery and Installation On such dates and times mutually agreed upon by the parties, the AGENCY will deliver all vehicles to an AXON Installer, who will install and configure in each vehicle in accordance with the specifications detailed in the system's installation manual and its relevant addendum(s). Applicable in -car hardware will be installed and configured as defined and validated by the AGENCY during the pre -deployment discovery process. If a specified vehicle is unavailable on the date and time agreed upon by the parties, AGENCY will provide a similar vehicle for the installation process. Delays due to a vehicle, or substitute vehicle, not being available at agreed upon dates and times may results in additional fees to the AGENCY. If the AXON Installer determines that a vehicle is not properly prepared for installation ("Not Fleet Ready"), such as a battery not being properly charged or properly up -fit for in-service, field operations, the issue shall be reported immediately to the AGENCY for resolution and a date and time for the future installation shall be agreed upon by the parties. Upon completion of installation and configuration, AXON will systematically test all installed and configured in -car hardware and software to ensure that ALL functions of the hardware and software are fully operational and that any deficiencies are corrected unless otherwise agreed upon by the AGENCY, installation, configuration, test and the correct of any deficiencies will be completed in each vehicle accepted for installation. Prior to installing the Axon Fleet camera systems, it is both the responsibility of the AGENCY and the AXON Installer to test the vehicle's existing systems' operation to identify, document any existing component or vehicle systems' failures. Prior to any vehicle up -fitting the AXON Installer will introduce the system's components, basic functions, integrations and systems overview along with reference to AXON approved, AGENCY manuals, guides, portals and videos. It is both the responsibility of the AGENCY and the AXON Installer to agree on placement of each components, the antenna(s), integration recording trigger sources and customer preferred power, ground and ignition sources prior to permanent or temporary installation of an Axon Fleet camera solution in each vehicle type. Agreed placement will be documented by the AXON Installer. AXON welcomes up to 5 persons per system operation training session per day, and unless otherwise agreed upon by the AGENCY, the first vehicle will be used for an installation training demonstration. The second vehicle will be used for an assisted installation training demonstration. The installation training session is customary to any AXON Fleet installation service regardless of who performs the continued Axon Fleet system installations. The customary training session does not certify' a non -AXON Installer, customer -employed Installer or customer 3rd party Installer, since the AXON Fleet products does not offer an Installer certification program. Any work performed by non -AXON Installer, customer -employed Installer or customer 3rd party Installer is not warrantied by AXON, and AXON is not liable for any damage to the vehicle and its existing systems and AXON Fleet hardware. . .,_w I.?_a, sd TO: FROM: SUBJECT: The Honorable Mayor and City Council Alexa Beemer, AICP, Planning Manager Final Plat - Corrigan Glen DATE: August 30, 2024 BACKGROUND: The Community Development Department received an application for review and approval of a final plat for Corrigan Glen, a proposed multi -family subdivision. The subject property is located near the southwestern corner of East 102nd Street North and North 97th East Avenue and is addressed as 10094 North 971h East Avenue. SUBJECT PROPERTY/PROJECT DATA: Property Size 2.50 acres +/- Current Zoning Residential Neighborhood Mixed (RNX) Present Use Vacant Proposed Use Quadplexes Lots/Blocks 1 Lot/1 Block Land Use Master Plan Residential Within a Planned Unit Development PUD 7 Yes; OPUD 23-06 Within an Overlay District? No Water Provider City of Owasso Applicable Paybacks (Assessed at Platting) Ranch Creek Sewer Assessment Area ($610.33 per acre) Storm Siren Fee $50.00 per acre ANALYSIS: • The subject property was annexed into Owasso City Limits with Ordinance 1053 in 2015. This is a one (1) lot, one (I) block combined preliminary/final plat for a multi -family residential development, to contain three proposed quadplex buildings, yielding a gross density of 4.80 dwelling units per acre (DU/Ac). The proposed lot as depicted on this plat meets the bulk and area requirements stipulated in both the Owasso Zoning Code for RNX-zoned property and the OPUD 23- 06 document. • A preliminary plat for this subject property was approved by the Owasso Planning Commission at their regular meeting on August 12, 2024. • There will be two (2) points of access for this subdivision, both off of North 97+h East Avenue. o These two access points do meet the separation requirements outlined in the Owasso Zoning Code. • Detention and drainage will be provided for via two detention easements located in the southeastern and southwestern corners of the subject property. Final Plat- Corrigan Glen Page 2 • Perimeter and interior utility easements are shown on the plat, allowing utility companies adequate access to service the subdivision. • The City of Owasso will provide police, fire, ambulance, water, and sanitary sewer services to the property. • Any development that occurs on the subject property must adhere to all subdivision, zoning, and engineering requirements. SURROUNDING ZONING AND LAND USE: Direction Zoning Use Land Use Plan Jurisdiction North Residential Estate (RE) Residential Residential City of Owasso South Agriculture (AG) Vacant Residential City of Owasso Residential Single -Family Residential / East (RS-3) / Public Facilities Vacant Residential City of Owasso PF West Agriculture (AG) Vacant/Railroad Residential Tulsa County PLANNING COMMISSION: The Owasso Planning Commission voted 5-0 to recommend approval of this item at their regular meeting on August 12, 2024. RECOMMENDATION: In developing a recommendation, staff evaluated the final plat on the criteria outlined in Section 2.4 of the Owasso Subdivision Regulations. Following this evaluation, staff concluded that the subject plat meets all legal requirements for approval. As such, staff recommends approval of the final plat for Corrigan Glen. ATTACHMENTS: Aerial Map Final Plat - Corrigan Glen gy�pp• .,y ■ r ♦_: it R+ �.' 7s a 1. .. w ✓`� __�t"�d` (i ,} S 'i- %e !<• .!—. —' � - e d t v`"ylfr 's r� > �T/' sk•'Y rt Iz•_.—. (� 1� re -40 � i w•u..x " �.� N .d,, � � pry I I. � � e it 3 $ k.�y •� ' n - :.. 'er-r y 1 o r R li1 s�� •< e-. � .fir. { I t 1 Aerial Map N °' 0.03 005 008 0.11 Final Plat- Corrigan Glen Subject Tract M es N n FINAL PLAT OF CORRIGAN GLEN APART OF THE SOUTHEAST 114 OF THE NORTHEAST 114 OF SECTION 13, TOWNSHIP 21 NORTH, RANGE 13 EAST OF THE INDIAN MERIDIAN, CITY OF OWASSO, TULSA COUNTY, OKLAHOMA ENGINEER MUG..NNPM5AVO UNT"' S.LLVNAW�VIRO�PIR BOwSMRYOESCWPTR. 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NO EASEMENR ON OTHER DIMING RANGES OF .G WERPE...r0 ME SURVEYOR, OM. ENCU I.RANGES IN. THOSE SHOWN MERCER MAY BE OISCOICREO WITH ME BENEFIT OF A PROFESS ONALLY PREPARED ABSTRACT M TEE, A BASIC SEARCH OF ME RECORD WAS PERFORMED IN AN ATTEMPT r0 DE76RUINE ME UNITS OF OWNERSHIP OF AOAYNERS AND TO UNCOKA P02NTAL DISCREPANCIES W TITLE ] ADDRESSES AND OMUMSHIP HIMPUAWON SHOWN ON THIS PLAT ARE BASED UPON ME INFOHNATM DEPICTED IN ME RILEA COUNTY ASSESSOR'S TVNLCTVE MAPPING DIFI Fqf TAR PARCELS. AS OF ME )ATE OF MI5 SURVEY. A. ACCESS TO ME PROPERTY 15 PRONOM OY ME EXISTING ROAD ROW ALONG N 9>M E A. (MW00 PC), 5. PER Milk FIRM MAP NO. .Ol<3CONI . EFFEGMAK a1 013/03/20M. ME SUBJECT PROPERTY UES WIMM ZONE R-UNSNACEO. B ME OWNED AND wNWEYR AGMNONXDGE THAT ME PLAT HAS BEEN PREPARED IN ACCORDANCE WITH ME ROM-AnONS AND REWITEMEMS OF ME LILY OF OWA . >, PER ME TULSA COMIY ASSESSOR WOVE ON 02/01/203M. MERE ARE . WAVE wG.WLRS WIDEN ME SEED. N ME SURVEYW MOUNT CFRRFIES THAT ME BOUNDARY CESCRRTAMS 91DWN NRER FEW ME LOT CLOSE uAMEMATCALLY TO ME REWWEMENTS SET FORM ME MWIOMA MINWUM TECHNICAL STANDARDS FOR ME PRACTICE OF Ux0 wx EY.B. IECEM. • - HAND MCMUMENT,, AS DESCRIBED O - SET I/ -WAN REBAF_ WIN YELLOW PLASTIC CAPMARNEO, G9EFNNEAO LA 90B)CALCLSS OMERMSE NOTE. CI - . POINT NOMNG SET ROW - Rldr-OF-WAY IHA - UIRM OF NO ACCESS un unI.M. LINE AY - YT, CA52uwr DA - .RYNACE EASEMENT MA) MEASURED - RECORD OF COUMENLEMErvr PCH - PONTr OF BERVNWL Fur - FENCE AND LAMRAGIANO EASEMENT MIND, ME WART PRWEMY IS ZRDI AMN WIN DFUO iS-W. ALUMNI PROFERW DMgS PER WE REDRAW OF ME TULSA CgMM1 ASSESSED DDYALIIARIL p1.ININMEz..DSm. m °... n>R'iA.:E wnr ... DA >.w3 alai ieE.1-m'm owesw. an G. man O.RLIKNN( w wRIF-A-H, NDR,NENN E SANFA E us1. oA III. F.NA C . AK GXO'. I DATE M MEPARAWM 05/04/ro24 I / NE CORNER LOT 3 O 3/8-INCH IRON PIN CORNER/ LOT 3 LOT \ 3/8-INCH I / N 89'04'17" E IRON PIN 366.21 I —_ __,o nL_________ - ® ~ __-____--______---- 25' UNOSCPPE SEI64CI( / o N I F'_�s. 'SUE 5 Pro, I, M• GOo l IT /! I; I, N 1>w3 L r I p EO I'yI la la LOT 1 BLOCK 1 IR I:R 2.50AC f = 2 _ A — SW CORNER LOT 3 \ �N. Qr wR. uE-TWw r SUE - 3/8-INCH IRON PIN W/ ,a �' >� yI PLASTIC 1`'• 8_-L-- snwII-IALe CAP MARKED\\ \:�1 "CA7505" W� ` 1' \°\°sr IRON PIN W/ �T \P•J ILUEGI9LE GP� �Ra.—aE I"`TNwRRw-.EN 'w 5 0 )'55'38" E A A IB WNANM 1 147.73' n A IImai ANOWIK wr Nm ILw IAR Aemr NNTw O POC - E/4 CORNER -4' -- - MAG NAIL O- S 88'31'49" W m wv3r50.00, i IAw E I „ I�I-� SECTION —LINE SE CORNER LOT 3 3/8—INCH IRON PIN SHEEFI OFY GRENHEAI MIMITY MAP (NOT TO SCALE) FINAL PLAT OF CORRIGAN GLEN APART OF THE SOUTHEAST 114 OF THE NORTHEAST 1/4 OF SECTION 13, TOWNSHIP 21 NORTH, RANGE 13 EAST OF THE INDIAN MERIDIAN, CITY OF OWASSO, TULSA COUNTY, OKLAHOMA tt CA ,CO.n pDN ALL Mp BY RISE PPE411S [ O2H MR YL EdM w M 51g5RMx 914E BC pF[PLEABLL Bv.MO MEMBER G LIECIPK. t[LENICFL CAME R1EN4p S w M Eitxi M[ ONMpS EM N PM M COST M SUCH YNNiEXM[EGM CWPLE➢d 6 ME NAWRXM[E MO PEC9Pi Of ♦ AAM ip RILES LMA. MMN POPE AND LANDS AND LMOSGPL E SIMY RI SlplC:YM 0 MAMPRE AM DRIVEN AREAS AM G[AJtES r P. 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Put NF AM, ` 1620 S BOULDER AIDE, TULSA, OK 74110 ALL orcin MIT NOT OCATICOE,1'irmMus PAIRixDAHAMMEAARES (915)212-0946 OKC 9060 GREENHEAD TO: The Honorable Mayor and City Council FROM: Erin Shaw, Community Center Manager SUBJECT: Pelivan Transit Agreement Renewal DATE: August 30, 2024 BACKGROUND: Pelivan Transit is a demand -response transportation service operated by the Grand Gateway Economic Development Association. Pelivan Transit is a non-profit organization operating primarily on funding from government and corporate entities, including federal and state grants. Pelivan Transit focuses on providing transportation to individuals who do not consistently have a private means of transportation. Now in its sixteenth year of operation in Owasso, the program has developed a stable customer base. Pelivan Transit began operations in Owasso on December 21, 2007, following City Council's action to approve a one-year agreement for transportation services between the City of Owasso and Grand Gateway in the amount of $41,975.00. Following a surge in the price of fuel, the City's contribution increased in the second year of operation to $49,393.00, and remained the same through 2013. The City's annual contributions for FY 2014 through FY 2022 were $51,000.00. To accommodate a portion of the increase in operating costs, including a rise in fuel costs, increased maintenance costs, and a pay increase for maintenance, drivers, and dispatchers, the FY 2023 and FY 2024 agreements were $60,475.00. For FY 2025, Pelivan Transit is again requesting local match funding for the support of Capital, (3) vehicle operation for the City of Owasso. FUNDING: $60,475.00 from the City of Owasso to cover the Administration, and Operational costs of a three Funds for this service are included in the FY 2024-2025 Budget. RECOMMENDATION: Staff recommends approval of a Purchase of Service Agreement between the City of Owasso and Grand Gateway Economic Development Association (Pelivan Transit), in the amount of $60,475.00 and authorization to execute all necessary documents. ATTACHMENT: Proposed Pelivan Transit Purchase of Service Agreement (9181 78:3-5793 rand Gateulay Fax: (918) 783.5786 Econoinic Development Association June 1, 2024 Chris Garrett, City Manager City of Owasso P.O. Box 180 Owasso, OK. 74055 Dear Mr. Garrett: Thank you for your continued support of public transit. This is to notify you in writing that Grand Gateway E.D.A./Pelivan Transit is requesting budget funding for FY- 2025 for demand response/on-demand public transportation for the City of Owasso. Attached is a detailed FY-2024 budget report for your review. Listed below is the ridership data for the City of Owasso for the Monday through Friday DEMAND RESPONSE FY-16 FY-17 FY18 FY-19 FY-20 FY-21 FY-22 FY-23 —Passenger Trips 11,583 11,208 10,732 12,395 11,698 11,303 11,965 11,978 Elderly Trips 3 395 71330 6,855 7,331 6,608 6,678 6,344 4,398 Disabled Trips 1,597 4,372 5,542 5,986 5,089 5,486 4,827 3,439 Veteran 558 Numbers continue to remain steady and climbing since COVID. Pelivan extended service options in the Owasso in June 2021 with the implementation of PICK Transportation (service data attached). PICK Transportation is a mobility service offering on demand/curb to curb option Monday -Thursday (5 PM -9 PM), Friday (5 PM — I0 PM) and Saturday (10 AM-2 PM). We are requesting $60,475 for required local match funding for the support of Capital, Administration and Operational costs of a three (3) vehicle operation to the City of Owasso for FY-25. Grand Gateway EDA financial department is available for budgetary questions or comments. Sincerely, Errin Clocker ! Executive Director, GGEDA (9181 783-5793 rand Gateway Far: (918) 783.5786 EconOinic Development Association Purchase of Service Agreement This agreement establishes a Purchase of Service Agreement made and entered into on the 3rd day of September, 2024, between the City of Owasso and Grand Gateway Economic Development Association dba Pelivan Transit regarding the financial assistance to the Association for the operation of a demand -response Public Transportation System operated by Pelivan Transit for FY-2025. Whereas, the City of Owasso and area business leaders have identified certain community needs and set certain goals for the economic development of the community. Whereas, there is a need to implement programs for the City of Owasso to meet a need to provide services to attract and serve the elderly and retirees in order to become a more desirable retirement community, as well as providing a much needed service to all citizens of the community; Whereas, the Grand Gateway Economic Development Association is operating a Transportation Program established under the Oklahoma Department of Transportation Section 5311 Transportation Program which will provide public transportation for the citizens of Owasso and has requested the City to assist in financing this program. Whereas, Grand Gateway's Pelivan Transit will assign three (3) vehicles with drivers, and one (1) dispatcher for the City of Owasso located at the Pelivan Transit headquarters in Big Cabin, Oklahoma for the transportation needs of the citizens of Owasso and the surrounding area commencing October 1, 2024 through September 30, 2025 to operate the demand-response/on-demand city and variable distance routes from 8:00 a.m. to 4:00 p.m. Monday through Friday with the exception of the dates listed below: New Years Day Labor Day Martin Luther King, Jr. Day Veterans Day Memorial Day Thanksgiving Day (two days) Independence Day Christmas Day (two days) Pelivan Safety Training Day Juneteenth FEDERAL/STATE ASSISTANCE: The Pelivan Transit, CONTRACTOR and the City of Owasso are particularly advised that the execution and continuance of the AGREEMENT is contingent upon receipt of financial assistance from the Federal and State levels. This AGREEMENT will terminate if the Federal funding is discontinued. The State assumes no responsibility to fund this program if there is a failure of Federal Funding. CONTINUING LOCAL ASSISTANCE: This AGREEMENT is for the period indicated above and is subject to early renewal by the governing body of the City of Owasso. INSURANCE: Grand Gateway Economic Development Association, d/b/a Pelivan Transit, shall maintain liability insurance on all vehicles covered by this AGREEMENT with limits of liability in the amount of Five Million and no/100 dollars ($5,000,000.) for any number of claims arising out of a single occurrence or accident, and shall provide proof of coverage to the City of Owasso when requested. Whereas, the terms of this letter of agreement may be changed only through mutual agreement by both parties. Errin Clocker, Executive Dir. Grand Gateway E.D.A P.O. Drawer B Big Cabin, OK. 74332 Chris Garrett, City Manager City of Owasso P.O. Box 180 Owasso, OK 74055 Egw�rrrent Maintenance rgpaifs Moo Indirett'Cost 30% $38,400 00 ; Fees $3,500100 Trdnsp'oftationServke AgreemeFlts . Vehicle.5erviceAgreement ` Equipinent•ServicG Figreement Miscellaneous SUB -TOTAL OPERATIONAL' $26fi,345.00' Less FareBox Revenue $28,500.00 NET TOTAL OPERATIONAL $237,895.00 FOera !,; $]1&,947 50 `! Local $119,947 50 GRANOTOFAL .$n630SOQ Fed. Sfiaie $125,240 00. Fares $38,500.00 Local Share $1i5,81000 City Subsidy Fy-24 $69,475.00 City Subsidy FY723 $60,475.00 St. Revolt' $35,500.00 Misccontracts: $10,51000: INCOG5310 $12,200.00' DHS-Tanf Craig $0.00 OHS Tanf Delaware DHS-Tanf Mayes DHS-TantOttawa INCOG-;New Freedom ' $0.40 I.NCOG -1AR0 $0,00 Tribal GrantVFares $4,60G.W DonationsjOther Grants $000 0 TOTAL Local_MOth 002" 5v TO: The Honorable Mayor and City Council FROM: Larry Langford, Director of Recreation and Culture SUBJECT: Professional Services Agreement- Ranch Creek Trail DATE: August 30, 2024 BACKGROUND: On August 8, 2023, citizens voted to remove the December 31, 2023, expiration date on the collection of fifty-five hundredths of one -cent sales tax, and restrict the use of said funds for street improvements, adjoining infrastructure, right-of-way, sidewalks, and trails. The three initial proposed projects offered to the public if approved were: 1) Improvements to East 96th Street North from Garnett Road to Mingo Road 2) Improvements to East 106rh Street from North 1451h East Avenue to North 129th East Avenue 3) Development and Construction of Ranch Creek Trail PROJECT INFORMATION: The Ranch Creek Trail is a proposed trail system to be located directly south of McCarty Park and North of East 76th Street. The preliminary concept consists of pedestrian walking and running paths as well as on -road and off -road bike routes. PROFESSIONAL SERVICE PROPOSAL: City staff requested a professional services proposal from GH2 Architects, LLC, for design and development of the Ranch Creek Trail Project. Staff and GH2 Architects, LLC, negotiated an agreement for professional services to include a fee structure of 6% of the estimated construction cost not to exceed one hundred and forty-one thousand dollars ($141,000.00). FUNDING: Funding for professional services is available in the Transportation Tax Fund. RECOMMENDATION: Staff recommends approval of a professional services agreement with GH2 Architects,. LLC, of Tulsa, Oklahoma, in the amount of 6% of the estimated construction cost not to exceed one hundred and forty-one thousand dollars ($141,000.00)and authorization to execute all necessary documents. ATTACHMENT: GH2 Professional Services Agreement 0 o Document B101®- 2017 Standard Form of Agreement Between Owner and Architect AGREEMENT made as of the 3 day of September in the year 2024 (Paragraph Deleted) ADDITIONS AND DELETIONS: The author of this document has BETWEEN the Architect's client identified as the Owner: added Information needed for itscompletion. The author may also have revised the text of the original (Paragraph Deleted) AIA standard form. An Additions and Deletions Report that notes added Information as well as revisions to City of Owasso the standard form text is available 200 South Main Street from the author and should be Owasso, Oklahoma 74055 reviewed. A vertical line in the left Telephone Number: (918) 376-1500 margin of this document indicates where the author has added necessary information and where and the Architect: the author has added to or deleted from the original AIA text. (Paragraph Deleted) This document has important legal consequences. Consultation with an GH2 Architects, LLC attorney is encouraged with respect 320 South Boston Avenue, Suite 100 to Its completion or modification. Tulsa, Oklahoma 74103 Telephone Number: (918) 587-6158 for the following Project: (Paragraph Deleted) Ranch Creek Trail 8200 North 91 st East Avenue Owasso, Oklahoma 74055 The Owner and Architect agree as follows. Init. AIA Document B101 - 2017. Copyright @ 1974, 1978. 1987, 1997, 2007 and 2017. All rights reserved. "The American Institute of Architects," "American Institute of Architects; "AIA," the AIA Logo, and "AIA Contract Documents' are trademarks of The American Institute of Architects. This document was produced at 12:51:52 ET an 08/12/2024 under Order No.8244841089 which expires on 02128/2025. is not for resale, Is licensed for one -lime use only, and may only be used / in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.mm. User Notes: (3139ADA49) TABLE OF ARTICLES 1 INITIAL INFORMATION 2 ARCHITECT'S RESPONSIBILITIES 3 SCOPE OF ARCHITECT'S BASIC SERVICES 4 SUPPLEMENTAL AND ADDITIONAL SERVICES 5 OWNER'S RESPONSIBILITIES 6 COST OF THE WORK 7 COPYRIGHTS AND LICENSES 8 CLAIMS AND DISPUTES 9 TERMINATION OR SUSPENSION 10 MISCELLANEOUS PROVISIONS 11 COMPENSATION 12 SPECIAL TERMS AND CONDITIONS 13 SCOPE OF THE AGREEMENT ARTICLE 1 INITIAL INFORMATION § 1.1 This Agreement is based on the Initial Information set forth in this Section 1.1. (Paragraph Deleted) § 1.1.1 The Owner's program for the Project The Project includes new trail system improvements and will include the following design scope: - Implementation of trail master plan from 76th Street to McCarty Park as provided by the Architect for the Vision Recapture 55/100ths tax vote. Trails connecting additional parks/ streets will be implemented in a future phase. - Demolition/ clearing - Sod - Grading - Asphalt trail with striping as required - Culverts, headwalls, retaining walls as required to create trail - Solar lights - Curb ramps where required - Stormwater Pollution Prevention Plan (SWPPP) - Signage and wayfinding § 1.1.2 The Project's physical characteristics: [nit. AIA Document B101 —2017. Copyright 01974, 1978. 1987, 1997, 2007 and 2017. All rights reserved. "The American Institute of Architects; 'American Institute of Architects; "AIA," the AIA Logo, and "AIA Contract Documents" are trademarks of The American Institute of Architects. This Document was produced at 12:51:52 ET an 08/12/2024 under Order N0.8244841089 which expires on 02/2812025, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.wm. User Notes: (3B9ADA49) (Paragraph Deleted) The Project will include a variety of trail experiences that will be finalized working with the Owner. A ranch theme is anticipated based on preliminary discussions with the Owner. § 1.1.3 The Owner's budget for the Cost of the Work, as defined in Section 6.1: I (Paragraph Deleted) $2,350,000 § 1.1.4 The Owner's anticipated design and construction milestone dates: 1 Design phase milestone dates, if any: I To be determined .2 Construction commencement date: I To be determined .3 Substantial Completion date or dates: ITo be determined .4 Other milestone dates: To be determined § 1.1.5 The Owner intends the following procurement and delivery method for the Project: (Paragraph Deleted) Design -bid -build § 1.1.6 The Owner's anticipated Sustainable Objective for the Project: (Paragraph Deleted) I Not applicable § 1.1.6.1 If the Owner identifies a Sustainable Objective, the Owner and Architect shall complete and incorporate AIA Document E204Tm-2017, Sustainable Projects Exhibit, into this Agreement to define the terms, conditions and services related to the Owner's Sustainable Objective. If E204-2017 is incorporated into this agreement, the Owner and Architect shall incorporate the completed E204-2017 into the agreements with the consultants and contractors performing services or Work in any way associated with the Sustainable Objective. § 1.1.7 The Owner identifies the following representative in accordance with Section 5.3: I (Paragraph Deleted) Larry Langford [nit. AIA Document B101 —2017. Copyright O 1974, 1978. 1987, 1997, 2007 and 2017. All rights reserved. "The American Institute of Architects," "American Institute of Architects,' "AIA," the AIA Logo, and "AIA Contract Documents" are trademarks of The American Institute of Architects. This document was produced at 3 12:51:52 ET on 08/12/2024 under Order No.8244841089 which expires on 02/28/2025, is not for resale, is licensed for one-time use only, and may only be used t in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiawnlmcts.com. User Notes: (3139ADA49) 200 South Main Street Owasso, Oklahoma 74055 Telephone Number: (918) 376-1512 Email Address: llangford@cityofowasso.com § 1.1.8 The persons or entities, in addition to the Owner's representative, who are required to review the Architect's submittals to the Owner are as follows: (Paragraph Deleted) Not applicable § 1.1.9 The Owner shall retain the following consultants and contractors: (Paragraph Deleted) .1 Geotechnical Engineer: To be determined .2 Surveyor: To be determined (Paragraphs Deleted) § 1.1.10 The Architect identifies the following representative in accordance with Section 2.3: (Paragraph Deleted) Nick Spriggs, PLA 320 South Boston Avenue, Suite 100 Tulsa, Oklahoma 74103 Telephone Number: (918) 587-6158 Email Address: nspriggs@gh2.com § 1.1.11 The Architect shall retain the consultants identified in Sections 1.1.11.1 and 1.1.11.2: (Paragraph Deleted) Init. AIA Document B101 —2017. Copyright @ 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. "The American Institute of Architects," "American Institute of Architects," "AIA; the AIA Logo, and "AIA Contract Documents" are trademarks of The American Institute of Architects. This document was produced at 4 12:51:52 ET on 08/12/2024 under Order No.8244841089 which expires on 0212812025. is not for resale, is licensed for one-time use only, and may only be used t in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacantracts.com. User Notes: (3119ADA49) § 1.1.11.1 Consultants retained under Basic Services: .1 Structural Engineer: To be determined .2 Civil Engineer: To be determined .3 Electrical Engineer: To be determined § 1.1.11.2 Consultants retained under Supplemental Services: Additional Consultants are to be determined and engaged as needed for the Project § 1.1.12 Other Initial Information on which the Agreement is based: Not applicable § 1.2 The Owner and Architect may rely on the Initial Information. Both parties, however, recognize that the Initial Information may materially change and, in that event, the Owner and the Architect shall appropriately adjust the Architect's services, schedule for the Architect's services, and the Architect's compensation. The Owner shall adjust the Owner's budget for the Cost of the Work and the Owner's anticipated design and construction milestones, as necessary, to accommodate: material. changes in the Initial Information. (Paragraphs Deleted) ARTICLE 2 ARCHITECT'S RESPONSIBILITIES § 2.1 The Architect shall provide professional services as set forth in this Agreement. The Architect represents that it is properly licensed in the jurisdiction where the Project is located to provide the services required by this Agreement, or shall cause such services to be performed by appropriately licensed design professionals. § 2.2 The Architect shall perform its services consistent with the professional skill and care ordinarily provided by architects practicing in the same or similar locality under the same or similar circumstances. The Architect shall perform its services as expeditiously as is consistent with such professional skill and care and the orderly progress of the Project. § 2.3 The Architect shall identify a representative authorized to act on behalf of the Architect with respect to the Project. § 2.4 Except with the Owner's knowledge and consent, the Architect shall not engage in any activity, or accept any employment, interest or contribution that would reasonably appear to compromise the Architect's professional judgment with respect to this Project. Init. AIA Document B101 —2017. Copyright©1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. "The American Institute of Architects," "American Institute of Architects," "AIA," the AIA Logo, and "AIA Contract Documents' are trademarks of The American Institute of Architects. This document was produced at 12:51:52 ET on 08/12/2024 under Order No.8244841089 which expires on 02/28/2025, Is not for resale, is licensed for one-time use only, and may only be used / in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.wm. User Notes: (3B9ADA49) § 2.5 The Architect shall maintain the following insurance until termination of this Agreement. If any of the requirements set forth below are in addition to the types and limits the Architect normally maintains, the Owner shall pay the Architect as set forth in Section 11.9. § 2.5.1 Commercial General Liability with policy limits of not less than One Million Dollars ($ 1,000,000.00 ) for each occurrence and Two Million Dollars ($ 2,000,000.00 ) in the aggregate for bodily injury and property damage § 2.5.2 Automobile Liability covering vehicles owned, and non -owned vehicles used, by the Architect with policy limits of not less than One Million Dollars ($ 1,000,000.00 ) per accident for bodily injury, death of any person, and property damage arising out of the ownership, maintenance and use of those motor vehicles, along with any other statutorily required automobile coverage. § 2.5.3 The Architect may achieve the required limits and coverage for Commercial General Liability and Automobile Liability through a combination of primary and excess or umbrella liability insurance, provided such primary and excess or umbrella liability insurance policies result in the same or greater coverage as the coverages required under Sections 2.5.1 and 2.5.2, and in no event shall any excess or umbrella liability insurance provide narrower coverage than the primary policy. The excess policy shall not require the exhaustion of the underlying limits only through the actual payment by the underlying insurers. § 2.5.4 Workers' Compensation at statutory limits § 2.5.5 Employers' Liability with policy limits not less than One Million Dollars ($ 1,000,000.00 ) each accident, One Million Dollars ($ 1,000,000.00 ) each employee, and One Million Dollars ($ 1,000,000.00 ) policy limit. § 2.5.6 Professional Liability covering negligent acts, errors and omissions in the performance of professional services with policy limits of not less than Two Million Dollars ($ 2,000,000.00 ) per claim and Two Million Dollars ($ 2,000,000.00 ) in the aggregate. § 2.5.6.1 Except for acts amounting to willful or intentional wrongs, neither the Architect, Architect's Consultants, nor their agents or employees shall be jointly or individually liable to the Owner for an amount in excess of the proceeds of the available Professional Liability. § 2.5.7 Additional Insured Obligations. To the fullest extent permitted by law, the Architect shall cause the primary and excess or umbrella polices for Commercial General Liability and Automobile Liability to include the Owner as an additional insured for claims caused in whole or in part by the Architect's negligent acts or omissions. The additional insured coverage shall be primary and non-contributory to any of the Owner's insurance policies and shall apply to both ongoing and completed operations. § 2.5.8 The Architect shall provide certificates of insurance to the Owner that evidence compliance with the requirements in this Section 2.5. ARTICLE 3 SCOPE OF ARCHITECT'S BASIC SERVICES § 3.1 The Architect's Basic Services consist of those described in this Article 3 and include usual and customary structural, mechanical, and electrical engineering services. Services not set forth in this Article 3 are Supplemental or Additional Services. § 3.1.1 The Architect shall manage the Architect's services, research applicable design criteria, attend Project meetings, communicate with members of the Project team, and report progress to the Owner. § 3.1.2 The Architect shall coordinate its services with those services provided by the Owner and the Owner's consultants. The Architect shall be entitled to rely on, and shall not be responsible for, the accuracy, completeness, and timeliness of, services and information furnished by the Owner and the Owner's consultants. The Architect shall [nit. AIA Document B101 —2017. Copyright ©1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. "The American Institute of Architects,' "American Institute of Architects," "AIA," the AIA Logo, and "AIA Contract Documents" are trademarks of The American Institute of Architects. This document was produced at 12:51:52 ET on 08/12/2024 under Order No.8244841089 which expires on 0212812025, is not for resale, is licensed for one -lime use only, and may only be used / in accordance with the AIA Contract Documents® Terms of service. To report copyright violations, e-mail docinfo@aiacantracts.com. User Notes: (389ADA49) provide prompt written notice to the Owner if the Architect becomes aware of any error, omission, or inconsistency in such services or information. § 3.1.3 As soon as practicable after the date of this Agreement, the Architect shall submit for the Owner's approval a schedule for the performance of the Architect's services. The schedule initially shall include anticipated dates for the commencement of construction and for Substantial Completion of the Work as set forth in the Initial Information. The schedule shall include allowances for periods of time required for the Owner's review, for the performance of the Owner's consultants, and for approval of submissions by authorities having jurisdiction over the Project. Once approved by the Owner, time limits established by the schedule shall not, except for reasonable cause, be exceeded by the Architect or Owner. With the Owner's approval, the Architect shall adjust the schedule, if necessary, as the Project proceeds until the commencement of construction. § 3.1.4 The Architect shall not be responsible for an Owner's directive or substitution, or for the Owner's acceptance of non -conforming Work, made or given without the Architect's written approval. § 3.1.5 The Architect shall contact governmental authorities required to approve the Construction Documents and entities providing utility services to the Project. The Architect shall respond to applicable design requirements imposed by those authorities and entities. § 3.1.6 The Architect shall assist the Owner in connection with the Owner's responsibility for filing documents required for the approval of governmental authorities having jurisdiction over the Project. § 3.2 Schematic Design Phase Services § 3.2.1 The Architect shall review the program and other information furnished by the Owner, and shall review laws, codes, and regulations applicable to the Architect's services. § 3.2.2 The Architect shall prepare a preliminary evaluation of the Owner's program, schedule, budget for the Cost of the Work, Project site, the proposed procurement and delivery method, and other Initial Information, each in terms of the other, to ascertain the requirements of the Project. The Architect shall notify the Owner of (1) any inconsistencies discovered in the information, and (2) other information or consulting services that may be reasonably needed for the Project. § 3.2.3 The Architect shall present its preliminary evaluation to the Owner and shall discuss with the Owner alternative approaches to design and construction of the Project. The Architect shall reach an understanding with the Owner regarding the requirements of the Project. § 3.2A Based on the Projectrequirements agreed upon with the Owner, the Architect shall prepare and present, for the Owner's approval, a preliminary design illustrating the scale and relationship of the Project components. § 3.2.5 Based on the Owner's approval of the preliminary design, the Architect shall prepare Schematic Design Documents for the Owner's approval. The Schematic Design Documents shall consist of drawings and other documents including a site plan, if appropriate, and preliminary building plans, sections and elevations; and may include some combination of study models, perspective sketches, or digital representations. Preliminary selections of major building systems and construction materials shall be noted on the drawings or described in writing. § 3.2.5.1 The Architect shall consider sustainable design alternatives, such as material choices and building orientation, together with other considerations based on program and aesthetics, in developing a design that is consistent with the Owner's program, schedule and budget for the Cost of the Work. The Owner may obtain more advanced sustainable design services as a Supplemental Service under Section 4.1.1. § 3.2.5.2 The Architect shall consider the value of alternative materials, building systems and equipment, together with other considerations based on program and aesthetics, in developing a design for the Project that is consistent with the Owner's program, schedule, and budget for the Cost of the Work. § 3.2.6 The Architect shall submit to the Owner an estimate of the Cost of the Work prepared in accordance with Section 6.3. [nit. AIA Document B101 —2017. Copynghl©1974, 1978. 1987, 1997, 2007 and 2017. All rights reserved. "The American Institute of Architects," "American Institute of Architects," "AIA," the AIA Logo, and "AIA Contract Documents" are trademarks of The American Institute of Architects. This document was produced at 12:51:52 ET on 08/12/2024 under Order No.8244841089 which expires on 02/28/2025, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontmcts.com. User Notes: (3B9ADA49) § 3.2.7 The Architect shall submit the Schematic Design Documents to the Owner, and request the Owner's approval. § 3.3 Design Development Phase Services § 3.3.1 Based on the Owner's approval of the Schematic Design Documents, and on the Owner's authorization of any adjustments in the Project requirements and the budget for the Cost of the Work, the Architect shall prepare Design Development Documents for the Owner's approval. The Design Development Documents shall illustrate and describe the development of the approved Schematic Design Documents and shall consist of drawings and other documents including plans, sections, elevations, typical construction details, and diagrammatic layouts of building systems to fix and describe the size and character of the Project as to architectural, structural, mechanical and electrical systems, and other appropriate elements. The Design Development Documents shall also include outline specifications that identify major materials and systems and establish, in general, their quality levels. § 3.3.2 The Architect shall update the estimate of the Cost of the Work prepared in accordance with Section 6.3. § 3.3.3 The Architect shall submit the Design Development Documents to the Owner, advise the Owner of any adjustments to the estimate of the Cost of the Work, and request the Owner's approval. § 3.4 Construction Documents Phase Services § 3.4.1 Based on the Owner's approval of the Design Development Documents, and on the Owner's authorization of any adjustments in the Project requirements and the budget for the Cost of the Work, the Architect shall prepare Construction Documents for the Owner's approval. The Construction Documents shall illustrate and describe the further development of the approved Design Development Documents and shall consist of Drawings and Specifications setting forth in detail the quality levels and performance criteria of materials and systems and other requirements for the construction of the Work. The Owner and Architect acknowledge that, in order to perform the Work, the Contractor will provide additional information, including Shop Drawings, Product Data, Samples and other similar submittals, which the Architect shall review in accordance with Section 3.6.4. § 3.4.2 The Architect shall incorporate the design requirements of governmental authorities having jurisdiction over the Project into the Construction Documents. § 3.4.3 During the development of the Construction Documents, the Architect shall assist the Owner in the development and preparation of (1) procurement information that describes the time, place, and conditions of bidding, including bidding or proposal forms; (2) the form of agreement between the Owner and Contractor; and (3) the Conditions of the Contract for: Construction (General, Supplementary and other Conditions). The Architect shall also compile a project manual that includes the Conditions of the Contract for Construction and Specifications, and may include bidding requirements and sample forms. § 3.4.4 The Architect shall update the estimate for the Cost of the Work prepared in accordance with Section 6.3 § 3.4.5 The Architect shall submit the Construction Documents to the Owner, advise the Owner of any adjustments to the estimate of the Cost of the Work, take any action required under Section 6.5, and request the Owner's approval. § 3.5 Procurement Phase Services § 3.5.1 General The Architect shall assist the Owner in establishing a list of prospective contractors. Following the Owner's approval of the Construction Documents, the Architect shall assist the Owner in (1) obtaining either competitive bids or negotiated proposals; (2) confirming responsiveness of bids or proposals; (3) determining the successful bid or proposal, if any; and, (4) awarding and preparing contracts for construction. § 3.5.2 Competitive Bidding § 3.5.2.1 Bidding Documents shall consist of bidding requirements and proposed Contract Documents. § 3.5.2.2 The Architect shall assist the Owner in bidding the Project by: .1 facilitating the distribution of Bidding Documents to prospective bidders; .2 organizing and conducting a pre -bid conference for prospective bidders; Init. AIA Document B101 —2017. Copyright© 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. 'The American Institute of Architects," `American Institute of Architects," 'AIA,' the AIA Logo, and "AIA Contract Documents" are trademarks of The American Institute of Architects. This document was produced at 12:51:52 ET on 08/12/2024 under Order No.8244841089 which expires on 02/28/2025, is not for resale, Is licensed for one-time use only, and may only be used / in accordance with the AIA Contract Documents®Terms of service. To report copyright violations, e-mail docinfo@aiawntracts.com. User Notes: (3B9ADA49) .3 preparing responses to questions from prospective bidders and providing clarifications and interpretations of the Bidding Documents to the prospective bidders in the form of addenda; and, A organizing and conducting the opening of the bids, and subsequently documenting and distributing the bidding results, as directed by the Owner. § 3.5.2.3 If the Bidding Documents permit substitutions, upon the Owner's written authorization, the Architect shall, as an Additional Service, consider requests for substitutions and prepare and distribute addenda identifying approved substitutions to all prospective bidders. § 3.5.3 Negotiated Proposals § 3.5.3.1 Proposal Documents shall consist of proposal requirements and proposed Contract Documents. § 3.5.3.2 The Architect shall assist the Owner in obtaining proposals by: .1 facilitating the distribution of Proposal Documents for distribution to prospective contractors and requesting their return upon completion of the negotiation process; .2 organizing and participating in selection interviews with prospective contractors; .3 preparing responses to questions from prospective contractors and providing clarifications and interpretations of the Proposal Documents to the prospective contractors in the form of addenda; and, .4 participating in negotiations with prospective contractors, and subsequently preparing a summary report of the negotiation results, as directed by the Owner. § 3.5.3.3 If the Proposal Documents permit substitutions, upon the Owner's written authorization, the Architect shall, as an Additional Service, consider requests for substitutions and prepare and distribute addenda identifying approved substitutions to all prospective contractors. § 3.6 Construction Phase Services § 3.6.1 General § 3.6.1.1 The Architect shall provide administration of the Contract between the Owner and the Contractor as set forth below and in AIA Document A201T"L2017, General Conditions of the Contract for Construction. If the Owner and Contractor modify AIA Document A201-2017, those modifications shall not affect the Architect's services under this Agreement unless the Owner and the Architect amend this Agreement. § 3.6.1.2 The Architect shall advise and consult with the Owner during the Construction Phase Services. The Architect shall have authority to act on behalf of the Owner only to the extent provided in this Agreement. The Architect shall not have control over, charge of, or responsibility for the construction means, methods, techniques, sequences or procedures, or for safety precautions and programs in connection with the Work, nor shall the Architect be responsible for the Contractor's failure to perform the Work in accordance with the requirements of the Contract Documents. The Architect shall be responsible for the Architect's negligent acts or omissions, but shall not have control over or charge of, and shall not be responsible for, acts or omissions of the Contractor or of any other persons or entities performing portions of the Work. § 3.6.1.3 Subject to Section 4.2 and except as provided in Section 3.6.6.5, the Architect's responsibility to provide Construction Phase Services commences with the award of the Contract for Construction and terminates on the date the Architect issues the final Certificate for Payment. § 3.6.2 Evaluations of the Work § 3.6.2.1 The Architect shall visit the site at intervals appropriate to the stage of construction, or as otherwise required in Section 4.2.3, to become generally familiar with the progress and quality of the portion of the Work completed, and to determine, in general, if the Work observed is being performed in a manner indicating that the Work, when fully completed, will be in accordance with the Contract Documents. However, the Architect shall not be required to make exhaustive or continuous on -site inspections to check the quality or quantity of the Work. On the basis of the site visits, the Architect shall keep the Owner reasonably informed about the progress and quality of the portion of the Work completed, and promptly report to the Owner (1) known deviations from the Contract Documents, (2) known deviations from the most recent construction schedule submitted by the Contractor, and (3) defects and deficiencies observed in the Work. [nit. AIA Document B101 —2017. Copyright ©1974, 1978, 1987. 1997, 2007 and 2017. All rights reserved. "The American Institute of Architects;' "American Institute of Architects," "AIA," the AIA Logo, and "AIA Contract Documents" are trademarks of The American Institute of Architects. This document was produced at 12:51:52 ET on 08/12/2024 under Order No.8244841089 which expires on 02/28/2025, Is not for resale, is licensed for one-time use only, and may only be used / in accordance with the AIA Contract Documentse Terms of Service. To report copyright violations, e-mail docinfo@aiacontmcts.com. User Notes: (3e9ADA49) § 3.6.2.2 The Architect has the authority to reject Work that does not conform to the Contract Documents. Whenever the Architect considers it necessary or advisable, the Architect shall have the authority to require inspection or testing of the Work in accordance with the provisions of the Contract Documents, whether or not the Work is fabricated, installed or completed. However, neither this authority of the Architect nor a decision made in good faith either to exercise or not to exercise such authority shall give rise to a duty or responsibility of the Architect to the Contractor, Subcontractors, suppliers, their agents or employees, or other persons or entities performing portions of the Work. § 3.6.2.3 The Architect shall interpret and decide matters concerning performance under, and requirements of, the Contract Documents on written request of either the Owner or Contractor. The Architect's response to such requests shall be made in writing within any time limits agreed upon or otherwise with reasonable promptness. § 3.6.2.4 Interpretations and decisions of the Architect shall be consistent with the intent of, and reasonably inferable from, the Contract Documents and shall be in writing or in the form of drawings. When making such interpretations and decisions, the Architect shall endeavor to secure faithful performance by both Owner and Contractor, shall not show partiality to either, and shall not be liable for results of interpretations or decisions rendered in good faith. The Architect's decisions on matters relating to aesthetic effect shall be final if consistent with the intent expressed in the Contract Documents. § 3.6.2.5 Unless the Owner and Contractor designate another person to serve as an Initial Decision Maker, as that term is defined in AIA Document A201-2017, the Architect shall render initial decisions on Claims between the Owner and Contractor as provided in the Contract Documents. § 3.6.3 Certificates for Payment to Contractor § 3.6.3.1 The Architect shall review and certify the amounts due the Contractor and shall issue certificates in such amounts. The Architect's certification for payment shall constitute a representation to the Owner, based on the Architect's evaluation of the Work as provided in Section 3.6.2 and on the data comprising the Contractor's Application for Payment, that, to the best of the Architect's knowledge, information and belief, the Work has progressed to the point indicated, the quality of the Work is in accordance with the Contract Documents, and that the Contractor is entitled to payment in the amount certified. The foregoing representations are subject to (1) an evaluation of the Work for conformance with the Contract Documents upon Substantial Completion, (2) results of subsequent tests and inspections, (3) correction of minor deviations from the Contract Documents prior to completion, and (4) specific qualifications expressed by the Architect. § 3.6.3.2 The issuance of a Certificate for Payment shall not be a representation that the Architect has (1) made exhaustive or continuous on -site inspections to check the quality or quantity of the Work, (2) reviewed construction means, methods, techniques, sequences or procedures, (3) reviewed copies of requisitions received from Subcontractors and suppliers and other data requested by the Owner to substantiate the Contractor's right to payment, or (4) ascertained how: or for what purpose the Contractor has used money previously paid on account of the Contract Sum. § 3.6.3.3 The Architect shall maintain a record of the Applications and Certificates for Payment. § 3.6.4 Submittals § 3.6.4.1 The Architect shall review the Contractor's submittal schedule and shall not unreasonably delay or withhold approval of the schedule. The Architect's action in reviewing submittals shall be taken in accordance with the approved submittal schedule or, in the absence of an approved submittal schedule, with reasonable promptness while allowing sufficient time, in the Architect's professional judgment, to permit adequate review. § 3.6.4.2 The Architect shall review and approve, or take other appropriate action upon, the Contractor's submittals such as Shop Drawings, Product Data and Samples, but only for the limited purpose of checking for conformance with information given and the design concept expressed in the Contract Documents. Review of such submittals is not for the purpose of determining the accuracy and completeness of other information such as dimensions, quantities, and installation or performance of equipment or systems, which are the Contractor's responsibility. The Architect's review shall not constitute approval of safety precautions or construction means, methods, techniques, sequences or procedures. The Architect's approval of a specific item shall not indicate approval of an assembly of which the item is a component. Init. AIA Document a101 —2017. Copyright(l) 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. "The American Institute of Architects," "American Institute of Architects," "AIA," the AIA logo, and "AIA Contract Documents" are trademarks of The American Institute of Architects. This document was produced at 10 12:51:52 ET on 06/12/2024 under Order No.8244841089 which expires on 02128/2025, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (369ADA49) § 3.6.4.3 If the Contract Documents specifically require the Contractor to provide professional design services or certifications by a design professional related to systems, materials, or equipment, the Architect shall specify the appropriate performance and design criteria that such services must satisfy. The Architect shall review and take appropriate action on Shop Drawings and other submittals related to the Work designed or certified by the Contractor's design professional, provided the submittals bear such professional's seal and signature when submitted to the Architect. The Architect's review shall be for the limited purpose of checking for conformance with information given and the design concept expressed in the Contract Documents. The Architect shall be entitled to rely upon, and shall not be responsible for, the adequacy and accuracy of the services, certifications, and approvals performed or provided by such design professionals. § 3.6.4.4 Subject to Section 4.2, the Architect shall review and respond to requests for information about the Contract Documents. The Architect shall set forth, in the Contract Documents, the requirements for requests for information. Requests for information shall include, at a minimum, a detailed written statement that indicates the specific Drawings or Specifications in need of clarification and the nature of the clarification requested. The Architect's response to such requests shall be made in writing within any time limits agreed upon, or otherwise with reasonable promptness. If appropriate, the Architect shall prepare and issue supplemental Drawings and Specifications in response to the requests for information. § 3.6.4.5 The Architect shall maintain a record of submittals and copies of submittals supplied by the Contractor in accordance with the requirements of the Contract Documents. § 3.6.5 Changes in the Work § 3.6.5.1 The Architect may order minor changes in the Work that are consistent with the intent of the Contract Documents and do not involve an adjustment in the Contract Sum or an extension of the Contract Time. Subject to Section 4.2, the Architect shall prepare Change Orders and Construction Change Directives for the Owner's approval and execution in accordance with the Contract Documents. § 3.6.5.2 The Architect shall maintain records relative to changes in the Work. § 3.6.6 Project Completion § 3.6.6.1 The Architect shall: .1 conduct inspections to determine the date or dates of Substantial Completion and the date of final completion; .2 issue Certificates of Substantial Completion; .3 forward to the Owner, for the Owner's review and records, written warranties and related documents required by the Contract Documents and received from the Contractor; and, .4 issue a final Certificate for Payment based upon a final inspection indicating that, to the best of the Architect's knowledge, information, and belief, the Work complies with the requirements of the Contract Documents. § 3.6.6.2 The Architect's inspections shall be conducted with the Owner to check conformance of the Work with the requirements of the Contract Documents and to verify the accuracy and completeness of the list submitted by the Contractor of Work to be completed or corrected. § 3.6.6.3 When Substantial Completion has been achieved, the Architect shall inform the Owner about the balance of the Contract Sum remaining to be paid the Contractor, including the amount to be retained from the Contract Sum, if any, for final completion or correction of the Work. § 3.6.6.4 The Architect shall forward to the Owner the following information received from the Contractor: (1) consent of surety or sureties, if any, to reduction in or partial release of retainage or the making of final payment; (2) affidavits, receipts, releases and waivers of liens, or bonds indemnifying the Owner against liens; and (3) any other documentation required of the Contractor under the Contract Documents. § 3.6.6.5 Upon request of the Owner, and prior to the expiration of one year from the date of Substantial Completion, the Architect shall, without additional compensation, conduct a meeting with the Owner to review the facility operations and performance. Init. AIA Document B101 — 2017. Copyright© 1974, 1978, 1987, 1997, 2007 and 2017. All rights resewed.'The American Institute of Architects," "American Institute of Architects," "AIA," the AIA Logo, and "AIA Contract Documents" are trademarks of The American Institute of Architects. This document was produced at 11 12.51:52 ET on 08/1212024 under Order No.8244841089 which expires on 02/28/2025, is not for resale, is licensed for one-time use only, and may only be used / in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontmcts.mm. User Notes: (3e9ADA49) ARTICLE4 SUPPLEMENTAL AND ADDITIONAL SERVICES § 4.1 Supplemental Services § 4.1.1 The services listed below are not included in Basic Services but may be required for the Project. The Architect shall provide the listed Supplemental Services only if specifically designated in the table below as the Architect's responsibility, and the Owner shall compensate the Architect as provided in Section 11.2. Unless otherwise specifically addressed in this Agreement, if neither the Owner nor the Architect is designated, the parties agree that the listed Supplemental Service is not being provided for the Project. (Paragraph Deleted) Supplemental Services Responsibility Architect, Owner, or notprovided) § 4.1.1.1 Programming Owner § 4.1.1.2 Multiple preliminary designs Not provided § 4.1.1.3 Measured drawings Not provided § 4.1.1A Existing facilities surveys Owner § 4.1.1.5 Site evaluation and planning Architect § 4.1.1.6 Building Information Model management responsibilities Not provided § 4.1.1.7 Development of Building Information Models for post construction use Not provided § 4.1.1.8 Civil engineering Architect § 4.1.1.9 Landscape design Architect § 4.1.1.10 Architectural interior design Not provided § 4.1.1.11 Value analysis Not provided § 4.1.1.12 Detailed cost estimating beyond that .required.. in Section 6.3 Not provided § 4.1.1.13 On -site project representation Not provided § 4.1.1.14 Conformed documents for construction Not provided § 4.1.1.15 As -designed record drawings Not provided § 4.1.1.16 As -constructed record drawings Architect § 4.1.1.17 Post -occupancy; evaluation Not provided § 4.1.1.18 Facility support services Not provided § 4.1.1.19 Tenant -related services Not provided § 4.1.1.20 Architect's coordination of the Owner's consultants Not provided § 4.1.1.21 Telecommunications/data design Not provided § 4.1.1.22 Security evaluation and planning Not provided § 4.1.1.23 Commissioning Not provided § 4.1.1.24 4.1.3 Sustainable Project Services pursuant to Section Not provided § 4.1.1.25 Fast -track design services Not provided § 4.1.1.26 Multiple bid packages Not provided § 4.1.1.27 Historic preservation Not provided § 4.1.1.28 Furniture, furnishings, and equipment design Architect § 4.1.1.29 Other services provided by specialty Consultants Not provided § 4.1.1.30 Signage and wayfinding design Architect [nit. AIA Document B101 —2017. Copyright @ 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. "The American Institute of Architects," "American Institute of Architects," "AIA," the AIA Logo, and "AIA Contract Documents" are trademarks of The American Institute of Architects. This document was produced at 12 12:51:52 ET on 08/1212024 under Order No.8244841089 which expires on 02128/2025, is not for resale, is licensed for one-time use only, and may only be used t in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (3B9ADA49) § 4.1.2 Description of Supplemental Services § 4.1.2.1 A description of each Supplemental Service identified in Section 4.1.1 as the Architect's responsibility is provided below. (Paragraph Deleted) 4.1.1.5 Site evaluation and planning: The Architect and Civil engineering consultant will work with the Owner to evaluate and plan one site for the proposed improvements. 4.1.1.8 Civil engineering: The Architect will engage a Civil engineering consultant to provide site design and site utility design. 4.1.1.9 Landscape design: The Architect will provide Landscape design services. 4.1.1.16 As -constructed record documents: The Architect will prepare a set of as -constructed record drawings based upon project record drawings maintained by the Contractor. 4.1.1.28 Furniture, furnishings, and equipment design: The Architect will provide selection of site furnishings for the Project. 4.1.1.30 Signage and wayfinding design: The Architect will provide Signage and wayfinding design services. § 4.1.2.2 A description of each Supplemental Service identified in Section 4.1.1 as the Owner's responsibility is provided below. (Paragraph Deleted) To be determined (Paragraph Deleted) § 4.2 Architect's Additional Services The Architect may provide Additional Services after execution of this Agreement without invalidating the Agreement. Except for services required due to the fault of the Architect, any Additional Services provided in accordance with this Section 4.2 shall entitle the Architect to compensation pursuant to Section 11.3 and an appropriate adjustment in the Architect's schedule. § 4.2.1 Upon recognizing the need to perform the following Additional Services, the Architect shall notify the Owner with reasonable promptness and explain the facts and circumstances giving rise to the need. The Architect shall not proceed to provide the following Additional Services until the Architect receives the Owner's written authorization: .1 Services necessitated by a change in the Initial Information, previous instructions or approvals given by the Owner, or a material change in the Project including size, quality, complexity, the Owner's schedule or budget for Cost of the Work, or procurement or delivery method; .2 Services necessitated by the enactment or revision of codes, laws, or regulations, including changing or editing previously prepared Instruments of Service; .3 Changing or editing previously prepared Instruments of Service necessitated by official interpretations of applicable codes, laws or regulations that are either (a) contrary to specific interpretations by the applicable authorities having jurisdiction made prior to the issuance of the building permit, or (b) contrary to requirements of the Instruments of Service when those Instruments of Service were prepared in accordance with the applicable standard of care; .4 Services necessitated by decisions of the Owner not rendered in a timely manner or any other failure of performance on the part of the Owner or the Owner's consultants or contractors; .5 Preparing digital models or other design documentation for transmission to the Owner's consultants and contractors, or to other Owner -authorized recipients; .6 Preparation of design and documentation for alternate bid or proposal requests proposed by the Owner; .7 Preparation for, and attendance at, a public presentation, meeting or hearing; .8 Preparation for, and attendance at, a dispute resolution proceeding or legal proceeding, except where the Architect is party thereto; .9 Evaluation of the qualifications of entities providing bids or proposals; .10 Consultation concerning replacement of Work resulting from fire or other cause during construction; or, Init. ALA Document B101 —2017. Copyright©1974, 1978, 1987, 1997, 2007 and 2017, All rights reserved. "The American Institute of Architects," "American Institute of Architects," "AIA,' the AIA Logo, and "AIA Contract Documents" are trademarks of The American Institute of Architects. This document was produced at 13 12:51:52 ET on 08/1212024 under Order No.8244841089 which expires on 02/2812025, is not for resale, Is licensed for one-time use only, and may only be used 1 in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiaconlracts.com. User Notes: (3139ADA49) .11 Assistance to the Initial Decision Maker, if other than the Architect. § 4.2.2 To avoid delay in the Construction Phase, the Architect shall provide the following Additional Services, notify the Owner with reasonable promptness, and explain the facts and circumstances giving rise to the need. If, upon receipt of the Architect's notice, the Owner determines that all or parts of the services are not required, the Owner shall give prompt written notice to the Architect of the Owner's determination. The Owner shall compensate the Architect for the services provided prior to the Architect's receipt of the Owner's notice. 1 Reviewing a Contractor's submittal out of sequence from the submittal schedule approved by the Architect; .2 Responding to the Contractor's requests for information that are not prepared in accordance with the Contract Documents or where such information is available to the Contractor from a careful study and comparison of the Contract Documents, field conditions, other Owner -provided information, Contractor -prepared coordination drawings, or prior Project correspondence or documentation; .3 Preparing Change Orders and Construction Change Directives that require evaluation of Contractor's proposals and supporting data, or the preparation or revision of Instruments of Service; .4 Evaluating an extensive number of Claims as the Initial Decision Maker; or, .5 Evaluating substitutions proposed by the Owner or Contractor and making subsequent revisions to Instruments of Service resulting therefrom. § 4.2.3 The Architect shall provide Construction Phase Services exceeding the limits set forth below as Additional Services. When the limits below are reached, the Architect shall notify the Owner: 1 Three ( 3 ) reviews of each Shop Drawing, Product Data item, sample and similar submittals of the Contractor .2 Monthly ( once per month ) visits to the site by the Architect during construction .3 Two ( 2 ) inspections for any portion of the Work to determine whether such portion of the Work is substantially complete in accordance with the requirements of the Contract Documents .4 Two (2 ) inspections for any portion of the Work to determine final completion. § 4.2.4 Except for services required under Section 3.6.6.5 and those services that do not exceed the limits set forth in Section 4.2.3, Construction Phase Services provided more than 60 days after (1) the date of Substantial Completion of the Work or (2) the initial date of Substantial Completion identified in the agreement between the Owner and Contractor, whichever is earlier, shall be compensated as Additional Services to the extent the Architect incurs additional cost in providing those Construction Phase Services. § 4.2.5 If the services covered by this Agreement have not been completed within thirty-six ( 36 ) months of the date of this Agreement, through no fault of the Architect, extension of the Architect's services beyond that time shall be compensated as Additional Services. ARTICLE 5 OWNER'S RESPONSIBILITIES § 5.1 Unless otherwise provided 'for under this Agreement, the Owner shall provide information in a timely manner regarding requirements for and limitations on the Project, including a written program, which shall set forth the Owner's objectives; schedule; constraints and criteria, including space requirements and relationships; flexibility; expandability; special equipment; systems; and site requirements. § 5.2 The Owner shall establish the Owner's budget for the Project, including (1) the budget for the Cost of the Work as defined in Section 6.1; (2) the Owner's other costs; and, (3) reasonable contingencies related to all of these costs. The Owner shall update the Owner's budget for the Project as necessary throughout the duration of the Project until final completion. If the Owner significantly increases or decreases the Owner's budget for the Cost of the Work, the Owner shall notify the Architect. The Owner and the Architect shall thereafter agree to a corresponding change in the Project's scope and quality. § 5.3 The Owner shall identify a representative authorized to act on the Owner's behalf with respect to the Project. The Owner shall render decisions and approve the Architect's submittals in a timely manner in order to avoid unreasonable delay in the orderly and sequential progress of the Architect's services. § 5.4 The Owner shall furnish surveys to describe physical characteristics, legal limitations and utility locations for the site of the Project, and a written legal description of the site. The surveys and legal information shall include, as Init. ALA Document 6101 — 2017. Copyright© 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. "The American Institute of Architects;' "American Institute of Architects," "AIA," the AIA Logo, and "AIA Contract Documents" are trademarks of The American Institute of Architects. This document was produced at 14 12:51:52 ET on 08/12/2024 under Order No.8244841089 which expires on 02/26/2025. is not for resale, is licensed for one-time use only, and may only be used / in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (3B9ADA49) applicable, grades and lines of streets, alleys, pavements and adjoining property and structures; designated wetlands; adjacent drainage; rights -of -way, restrictions, easements, encroachments, zoning, deed restrictions, boundaries and contours of the site; locations, dimensions, and other necessary data with respect to existing buildings, other improvements and trees; and information concerning available utility services and lines, both public and private, above and below grade, including inverts and depths. All the information on the survey shall be referenced to a Project benchmark. § 5.5 The Owner shalt furnish services of geotechnical engineers, which may include test borings, test pits, determinations of soil bearing values, percolation tests, evaluations of hazardous materials, seismic evaluation, ground corrosion tests and resistivity tests, including necessary operations for anticipating subsoil conditions, with written reports and appropriate recommendations. § 5.6 The Owner shall provide the Supplemental Services designated as the Owner's responsibility in Section 4.1.1. (Paragraph Deleted) § 5.8 The Owner shall coordinate the services of its own consultants with those services provided by the Architect. Upon the Architect's request, the Owner shall furnish copies of the scope of services in the contracts between the Owner and the Owner's consultants. The Owner shall furnish the services of consultants other than those designated as the responsibility of the Architect in this Agreement, or authorize the Architect to furnish them as an Additional Service, when the Architect requests such services and demonstrates that they are reasonably required by the scope of the Project. The Owner shall require that its consultants and contractors maintain insurance, including professional liability insurance, as appropriate to the services or work provided. § 5.9 The Owner shall furnish tests, inspections and reports required by law or the Contract Documents, such as structural, mechanical, and chemical tests, tests for air and water pollution, and tests for hazardous materials. § 5.10 The Owner shall furnish all legal, insurance and accounting services, including auditing services, that may be reasonably necessary at any time for the Project to meet the Owner's needs and interests. § 5.11 The Owner shall provide prompt written notice to the Architect if the Owner becomes aware of any fault or defect in the Project, including errors, omissions or inconsistencies in the Architect's Instruments of Service. § 5.12 The Owner shall include the Architect in all communications with the Contractor that relate to or affect the Architect's services or professional responsibilities. The Owner shall promptly notify the Architect of the substance of any direct communications between the Owner and the Contractor otherwise relating to the Project. Communications by and with the Architect's consultants shall be through the Architect. § 5.13 Before executing the Contract for Construction, the Owner shall coordinate the Architect's duties and responsibilities set forth in the Contract for Construction with the Architect's services set forth in this Agreement. The Owner shall provide the Architect a copy of the executed agreement between the Owner and Contractor, including the General Conditions of the Contract for Construction. § 5.14 The Owner shall provide the Architect access to the Project site prior to commencement of the Work and shall obligate the Contractor to provide the Architect access to the Work wherever it is in preparation or progress. § 5.15 Within 15 days after receipt of a written request from the Architect, the Owner shall furnish the requested information as necessary and relevant for the Architect to evaluate, give notice of, or enforce lien rights. ARTICLE 6 COST OF THE WORK § 6.1 For purposes of this Agreement, the Cost of the Work shall be the total cost to the Owner to construct all elements of the Project designed or specified by the Architect and shall include contractors' general conditions costs, overhead and profit. The Cost of the Work also includes the reasonable value of labor, materials, and equipment, donated to, or otherwise famished by, the Owner. The Cost of the Work does not include the compensation of the Architect; the costs of the land, rights -of -way, financing, or contingencies for changes in the Work; or other costs that are the responsibility of the Owner. Init. AIA Document 8101 —2017. Copyright ©1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. "The American Institute of Architects," 'American Institute of Architects," "AIA," the AIA Logo, and "AIA Contract Documents" are trademarks of The American Institute of Architects. This document was produced at 15 12:51,52 ET on 08/1212024 under Order No.8244841089 which expires on 02/28/2025, is not for resale, Is licensed for one-time use only, and may only be used / in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.mm. User Notes: (389ADA49) § 6.2 The Owner's budget for the Cost of the Work is provided in Initial Information, and shall be adjusted throughout the Project as required under Sections 5.2, 6.4 and 6.5. Evaluations of the Owner's budget for the Cost of the Work, and the preliminary estimate of the Cost of the Work and updated estimates of the Cost of the Work, prepared by the Architect, represent the Architect's judgment as a design professional. It is recognized, however, that neither the Architect nor the Owner has control over the cost of labor, materials, or equipment; the Contractor's methods of determining bid prices; or competitive bidding, market, or negotiating conditions. Accordingly, the Architect cannot and does not warrant or represent that bids or negotiated prices will not vary from the Owner's budget for the Cost of the Work, or from any estimate of the Cost of the Work, or evaluation, prepared or agreed to by the Architect. § 6.3 In preparing estimates of the Cost of Work, the Architect shall be permitted to include contingencies for design, bidding, and price escalation; to determine what materials, equipment, component systems, and types of construction are to be included in the Contract Documents; to recommend reasonable adjustments in the program and scope of the Project; and to include design alternates as may be necessary to adjust the estimated Cost of the Work to meet the Owner's budget. The Architect's estimate of the Cost of the Work shall be based on current area, volume or similar conceptual estimating techniques. If the Owner requires a detailed estimate of the Cost of the Work, the Architect shall provide such an estimate, if identified as the Architect's responsibility in Section 4.1.1, as a Supplemental Service. § 6.4 If, through no fault of the Architect, the Procurement Phase has not commenced within 90 days after the Architect submits the Construction Documents to the Owner, the Owner's budget for the Cost of the Work shall be adjusted to reflect changes in the general level of prices in the applicable construction market. § 6.5 If at any time the Architect's estimate of the Cost of the Work exceeds the Owner's budget for the Cost of the Work, the Architect shall make appropriate recommendations to the Owner to adjust the Project's size, quality, or budget for the Cost of the Work, and the Owner shall cooperate with the Architect in making such adjustments. § 6.6 If the Owner's budget for the Cost of the Work at the conclusion of the Construction Documents Phase Services is exceeded by the lowest bona fide bid or negotiated proposal, the Owner shall .1 give written approval of an increase in the budget for the Cost of the Work; .2 authorize rebidding or renegotiatingof the Project within a reasonable time; .3 terminate in accordance with Section 9.5; .4 in consultation with the Architect, revise the Project program, scope, or quality as required to reduce the Cost of the Work; or, .5 implement any other mutually acceptable alternative. § 6.7 If the Owner chooses to proceed under Section 6.6.4, the Architect shall modify the Construction Documents as necessary to comply with the Owner's budget for the Cost of the Work at the conclusion of the Construction Documents Phase Services, or the budget as adjusted under Section 6.6.1. If the Owner requires the Architect to modify the Construction Documents because the lowest bona fide bid or negotiated proposal exceeds the Owner's budget for the Cost of the Work due to market conditions the Architect could not reasonably anticipate, the Owner shall compensate the Architect for the modifications as an Additional Service pursuant to Section 11.3; otherwise the Architect's services for modifying the Construction Documents shall be without additional compensation. In any event, the Architect's modification of the Construction Documents shall be the limit of the Architect's responsibility under this Article 6. ARTICLE 7 COPYRIGHTS AND LICENSES § 7.1 The Architect and the Owner warrant that in transmitting Instruments of Service, or any other information, the transmitting party is the copyright owner of such information or has permission from the copyright owner to transmit such information for its use on the Project. § 7.2 The Architect and the Architect's consultants shall be deemed the authors and owners of their respective Instruments of Service, including the Drawings and Specifications, and shall retain all common law, statutory and other reserved rights, including copyrights. Submission or distribution of Instruments of Service to meet official regulatory requirements or for similar purposes in connection with the Project is not to be construed as publication in derogation of the reserved rights of the Architect and the Architect's consultants. [nit. AIA Document 6101 — 2017. Copyright ©1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. "The American Institute of Architects," "American Institute of Architects," "AIA," the AIA Logo, and "AIA Contract Documents" are trademarks of The American Institute of Architects. This document was produced at 16 12:51:52 ET on 08/12/2024 under Order No.8244841089 which expires on 02/28/2025, Is not for resale, is licensed for one -lime use only, and may only be used / in accordance with the AIA Contract Dacuments® Terms of Service. To report copyright violations, e-mail docinfogaiaconlracts.com. User Notes: (369ADA49) § 7.3 The Architect grants to the Owner a nonexclusive license to use the Architect's Instruments of Service solely and exclusively for purposes of constructing, using, maintaining, altering and adding to the Project, provided that the Owner substantially performs its obligations under this Agreement, including prompt payment of all sums due pursuant to Article 9 and Article 11. The Architect shall obtain similar nonexclusive licenses from the Architect's consultants consistent with this Agreement. The license granted under this section permits the Owner to authorize the Contractor, Subcontractors, Sub -subcontractors, and suppliers, as well as the Owner's consultants and separate contractors, to reproduce applicable portions of the Instruments of Service, subject to any protocols established pursuant to Section 1.3, solely and exclusively for use in performing services or construction for the Project. If the Architect rightfully terminates this Agreement for cause as provided in Section 9.4, the license granted in this Section 7.3 shall terminate. § 7.3.1 In the event the Owner uses the Instruments of Service without retaining the authors of the Instruments of Service, the Owner releases the Architect and Architect's consultant(s) from all claims and causes of action arising from such uses. The Owner, to the extent permitted by law, further agrees to indemnify and hold harmless the Architect and its consultants from all costs and expenses, including the cost of defense, related to claims and causes of action asserted by any third person or entity to the extent such costs and expenses arise from the Owner's use of the Instruments of Service under this Section 7.3.1. The terms of this Section 7.3.1 shall not apply if the Owner rightfully terminates this Agreement for cause under Section 9.4. § 7.4 Except for the licenses granted in this Article 7, no other license or right shall be deemed granted or implied under this Agreement. The Owner shall not assign, delegate, sublicense, pledge or otherwise transfer any license granted herein to another party without the prior written agreement of the Architect. Any unauthorized use of the Instruments of Service shall be at the Owner's sole risk and without liability to the Architect and the Architect's consultants. § 7.5 Except as otherwise stated in Section 7.3, the provisions of this Article 7 shall survive the termination of this Agreement. ARTICLE 8 CLAIMS AND DISPUTES § 8.1 General § 8.1.1 The Owner and Architect shall commence all claims and causes of action against the other and arising out of or related to this Agreement, whether in contract, tort, or otherwise, in accordance with the requirements of the binding dispute resolution method selected in this Agreement and within the period specified by applicable law, but in any case not more than 10 years after the date of Substantial Completion of the Work. The Owner and Architect waive all claims and causes of action not commenced in accordance with this Section 8.1.1. § 8.1.2 To the extent damages are covered by property insurance, the Owner and Architect waive all rights against each other and against the contractors, consultants, agents, and employees of the other for damages, except such rights as they may have to the proceeds of such insurance as set forth in AIA Document A201-2017, General Conditions of the Contract for Construction. The Owner or the Architect, as appropriate, shall require of the contractors, consultants, agents, and employees of any of them, similar waivers in favor of the other parties enumerated herein. § 8.1.3 The Architect and Owner waive consequential damages for claims, disputes, or other matters in question, arising out of or relating to this Agreement. This mutual waiver is applicable, without limitation, to all consequential damages due to either parry's termination of this Agreement, except as specifically provided in Section 9.7. § 8.2 Mediation § 8.2.1 Any claim, dispute or other matter in question arising out of or related to this Agreement shall be subject to mediation as a condition precedent to binding dispute resolution. If such matter relates to or is the subject of a lien arising out of the Architect's services, the Architect may proceed in accordance with applicable law to comply with the lien notice or filing deadlines prior to resolution of the matter by mediation or by binding dispute resolution. § 8.2.2 The Owner and Architect shall endeavor to resolve claims, disputes and other matters in question between them by mediation, which, unless the parties mutually agree otherwise, shall be administered by the American Arbitration Association in accordance with its Construction Industry Mediation Procedures in effect on the date of this Agreement. A request for mediation shall be made in writing, delivered to the other party to this Agreement, and Init. AIA Document B101 —2017. Copyright© 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. "The American Institute of Architects," "American Institute of Architects," "AIA," the AIA Logo, and "AIA Contract Documents" are trademarks of The American Institute of Architects. This document was produced at 17 12:51:52 ET on 08/12/2024 under Order No.8244841089 which expires on 02/28/2025, is not for resale, is licensed for one-time use only, and may only be used / in accordance with the AIA Contract Documents® Terms of service. To report copyright violations, e-mail docinfo@aiawntracts.com. User Notes: (3B9ADA49) filed with the person or entity administering the mediation. The request may be made concurrently with the filing of a complaint or other appropriate demand for binding dispute resolution but, in such event, mediation shall proceed in advance of binding dispute resolution proceedings, which shall be stayed pending mediation for a period of 60 days from the date of filing, unless stayed for a longer period by agreement of the parties or court order. If an arbitration proceeding is stayed pursuant to this section, the parties may nonetheless proceed to the selection of the arbitrator(s) and agree upon a schedule for later proceedings. § 8.2.3 The parties shall share the mediator's fee and any filing fees equally. The mediation shall be held in the place where the Project is located, unless another location is mutually agreed upon. Agreements reached in mediation shall be enforceable as settlement agreements in any court having jurisdiction thereof. § 8.2.4If the parties do not resolve a dispute through mediation pursuant to this Section 8.2, the method of binding dispute resolution shall be the following: (Paragraphs Deleted) [ X ] Litigation in a court of competent jurisdiction (Paragraph Deleted) If the Owner and Architect do not select a method of binding dispute resolution, or do not subsequently agree in writing to a binding dispute resolution method other than litigation, the dispute will be resolved in a court of competent jurisdiction. (Paragraphs Deleted) § 8.3.4 Consolidation or Joinder § 8.3.4.1 Either party, at its sole discretion, may consolidatean arbitration conducted under this Agreement with any other arbitration to which it is a party provided that (1) the arbitration agreement governing the other arbitration permits consolidation; (2) the arbitrations to be consolidated substantially involve common questions of law or fact; and (3) the arbitrations employ materially similar procedural rules and methods for selecting arbitrator(s). § 8.3.4.2 Either party, at its sole discretion, may include by joinder persons or entities substantially involved in a common question of law or fact whose presence is required if complete relief is to be accorded in arbitration, provided that the party sought 'tobe joined consents in writing to such joinder. Consent to arbitration involving an additional person or entity shall not constitute consent to arbitration of any claim, dispute or other matter in question not described in the written consent. § 8.3.4.3 The Owner and Architect grant to any person or entity made a party to an arbitration conducted under this Section 8.3, whether by joinder or consolidation, the same rights of joinder and consolidation as the Owner and Architect under this Agreement. § 8.4 The provisions of this Article 8 shall survive the termination of this Agreement. ARTICLE 9 TERMINATION OR SUSPENSION § 9.1 If the Owner fails to make payments to the Architect in accordance with this Agreement, such failure shall be considered substantial nonperformance and cause for termination or, at the Architect's option, cause for suspension of performance of services under this Agreement. If the Architect elects to suspend services, the Architect shall give seven days' written notice to the Owner before suspending services. In the event of a suspension of services, the Architect shall have no liability to the Owner for delay or damage caused the Owner because of such suspension of services. Before resuming services, the Owner shall pay the Architect all sums due prior to suspension and any expenses incurred in the interruption and resumption of the Architect's services. The Architect's fees for the remaining services and the time schedules shall be equitably adjusted. Init. AIA Document B101 —2017, Copyright ©1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. "The American Institute of Architects," "American Institute of Architects," "AIA," the AIA Logo, and "AIA Contract Documents" are trademarks of The American institute of Architects. This document was produced at 18 12:51:52 ET on 06/12/2024 under Order No.8244841089 which expires on 02/28/2025, is not for resale, is licensed for one-time use only, and may only be used ( in accordance with the AIA Contract Documents® Terms of service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (369ADA49) § 9.2 If the Owner suspends the Project, the Architect shall be compensated for services performed prior to notice of such suspension. When the Project is resumed, the Architect shall be compensated for expenses incurred in the interruption and resumption of the Architect's services. The Architect's fees for the remaining services and the time schedules shall be equitably adjusted. § 9.3 If the Owner suspends the Project for more than 90 cumulative days for reasons other than the fault of the Architect, the Architect may terminate this Agreement by giving not less than seven days' written notice. § 9A Either party may terminate this Agreement upon not less than seven days' written notice should the other party fail substantially to perform in accordance with the terms of this Agreement through no fault of the party initiating the termination. § 9.5 The Owner may terminate this Agreement upon not less than seven days' written notice to the Architect for the Owner's convenience and without cause. § 9.6 If the Owner terminates this Agreement for its convenience pursuant to Section 9.5, or the Architect terminates this Agreement pursuant to Section 9.3, the Owner shall compensate the Architect for services performed prior to termination, Reimbursable Expenses incurred, and costs attributable to termination, including the costs attributable to the Architect's termination of consultant agreements. (Paragraphs Deleted) § 9.7 Except as otherwise expressly provided herein, this Agreement shall terminate one year from the date of Substantial Completion. § 9.8 The Owner's rights to use the Architect's Instruments of Service in the event of a termination of this Agreement are set forth in Article 7 and Section 9.7. ARTICLE 10 MISCELLANEOUS PROVISIONS § 10.1 This Agreement shall be governed by the law of the place where the Project is located, excluding that jurisdiction's choice of law rules. If the parties have selected arbitration as the method of binding dispute resolution, the Federal Arbitration Act shall govern Section 8.3. § 10.2 Terms in this Agreement shall have the same meaning as those in AIA Document A201-2017, General Conditions of the Contract for Construction. § 10.3 The Owner and Architect, respectively, bind themselves, their agents, successors, assigns, and legal representatives to this Agreement.: Neither the Owner nor the Architect shall assign this Agreement without the written consent of the other, except that the Owner may assign this Agreement to a lender providing financing for the Project if the lender agrees to assume the Owner's rights and obligations under this Agreement, including any payments due to the Architect by the Owner prior to the assignment. § 10.4If the Owner requests the Architect to execute certificates, the proposed language of such certificates shall be submitted to the Architect for review at least 14 days prior to the requested dates of execution. If the Owner requests the Architect to execute consents reasonably required to facilitate assignment to a lender, the Architect shall execute all such consents that are consistent with this Agreement, provided the proposed consent is submitted to the Architect for review at least 14 days prior to execution. The Architect shall not be required to execute certificates or consents that would require knowledge, services, or responsibilities beyond the scope of this Agreement. § 10.5 Nothing contained in this Agreement shall create a contractual relationship with, or a cause of action in favor of, a third party against either the Owner or Architect. § 10.6 Unless otherwise required in this Agreement, the Architect shall have no responsibility for the discovery, presence, handling, removal or disposal of, or exposure of persons to, hazardous materials or toxic substances in any form at the Project site. Init. AIA Document B101 —2017. Copyright ©1974, 1978, 1987. 1997, 2007 and 2017. All rights reserved. "The American Institute of Architects," "American Institute of Architects," "AIA," the AIA Logo, and "AIA Contract Documents" are trademarks of The American Institute of Architects. This document was produced at 19 12:51:52 ET on 08/12/2024 under Order No.8244841089 which expires on 02/28/2025, is not for resale, is licensed for one-time use only, and may only be used / in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (3B9ADA49) § 10.7 The Architect shall have the right to include photographic or artistic representations of the design of the Project among the Architect's promotional and professional materials. The Architect shall be given reasonable access to the completed Project to make such representations. However, the Architect's materials shall not include the Owner's confidential or proprietary information if the Owner has previously advised the Architect in writing of the specific information considered by the Owner to be confidential or proprietary. The Owner shall provide professional credit for the Architect in the Owner's promotional materials for the Project. This Section 10.7 shall survive the termination of this Agreement unless the Owner terminates this Agreement for cause pursuant to Section 9.4. § 10.8 If the Architect or Owner receives information specifically designated as "confidential" or "business proprietary," the receiving party shall keep such information strictly confidential and shall not disclose it to any other person except as set forth in Section 10.8.1. This Section 10.8 shall survive the termination of this Agreement. § 10.8.1 The receiving party may disclose "confidential" or "business proprietary" information after 7 days' notice to the other party, when required by law, arbitrator's order, or court order, including a subpoena or other form of compulsory legal process issued by a court or governmental entity, or to the extent such information is reasonably necessary for the receiving party to defend itself in any dispute. The receiving party may also disclose such information to its employees, consultants, or contractors in order to perform services or work solely and exclusively for the Project, provided those employees, consultants and contractors are subject to the restrictions on the disclosure and use of such information as set forth in this Section 10.8. § 10.9 The invalidity of any provision of the Agreement shall not invalidate the Agreement or its remaining provisions. If it is determined that any provision of the Agreement violates any law, or is otherwise invalid or unenforceable, then that provision shall be revised to the extent necessary to make that provision legal and enforceable. In such case the Agreement shall be construed, to the fullest extent permitted by law, to give effect to the parties' intentions and purposes in executing the Agreement. ARTICLE 11 COMPENSATION § 11.1 For the Architect's Basic Services described under Article 3, the Owner shall compensate the Architect as follows: (Paragraphs Deleted) .1 Percentage Basis (Insertpercentage value) Six percent (6 ) % of the estimated construction cost provided by the Owner not to exceed one hundred and forty-one thousand dollars ($141,000.00), as calculated in accordance with Section 11.6. (Paragraphs Deleted) § 11.2 For the Architect's Supplemental Services designated in Section 4.1.1 and for any Sustainability Services required pursuant to Section 4.1.3, the Owner shall compensate the Architect as follows: (Paragraph Deleted) Fees for services identified as by Architect are included in 11.1.1 above, provided that the cost of those items are included in the Cost of Work. All other Supplemental Services to be determined. § 11.3 For Additional Services that may arise during the course of the Project, including those under Section 4.2, the Owner shall compensate the Architect as follows: Init. AIA Document 8101 — 2017. Copyright© 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. "The American Institute of Architects,' "American Institute of Architects," "AIA," the AIA Logo, and "AIA Contract Documents" are trademarks of The American Institute of Architects. This document was produced at 20 12.51:52 ET on 08/12/2024 under Order No.8244841089 which expires on 02/2812025, is not for resale, is licensed for one-time use only, and may only be used / in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiaconlracts.com. User Notes: (389ADA49) (Paragraph Deleted) Negotiated stipulated sum. § 11.4 Compensation for Supplemental and Additional Services of the Architect's consultants when not included in Section 11.2 or 11.3, shall be the amount invoiced to the Architect plus percent ( %)., or as follows: (Paragraph Deleted) Negotiated stipulated sum. § 11.5 When compensation for Basic Services is based on a stipulated sum or a percentage basis, the proportion of compensation for each phase of services shall be as follows: Schematic Design Phase twenty-five percent ( 25 %) Design Development Phase twenty-five percent ( 25 %) Construction Documents thirty percent ( 30 %) Phase Procurement Phase five percent ( 5 %) Construction Phase fifteen percent ( 15 %) Total Basic Compensation one hundred percent ( 100 %) § 11.6 When compensation identified in Section 11.1 is on a percentage basis, progress payments for each phase of Basic Services shall be calculated by multiplying the percentages identified in this Article by the Owner's most recent estimated construction cost provided by the Owner. Compensation paid in previous progress payments shall not be reduced based on subsequent updates to the Owner's estimated construction cost provided by the Owner. § 11.6.1 When compensation is on a percentage basis and any portions of the Project are deleted or otherwise not constructed, compensation for those portions of the Project shall be payable to the extent services are performed on those portions. The Architect shall be entitled to compensation in accordance with this Agreement for all services performed whether or not the Construction Phase is commenced. (Paragraphs Deleted) (Table Deleted) § 11.8 Compensation for Reimbursable Expenses § 11.8.1 Reimbursable Expenses are in addition to compensation for Basic, Supplemental, and Additional Services and include expenses incurred by the Architect and the Architect's consultants directly related to the Project, as follows: .1 Transportation and authorized out-of-town travel and subsistence; .2 Long distance services, dedicated data and communication services, teleconferences, Project web sites, and extranets• .3 Permitting and other fees required by authorities having jurisdiction over the Project; .4 Printing, reproductions, plots, and standard form documents; .5 Postage, handling, and delivery; .6 Expense of overtime work requiring higher than regular rates, if authorized in advance by the Owner; .7 Renderings, physical models, mock-ups, professional photography, and presentation materials requested by the Owner or required for the Project; .8 If required by the Owner, and with the Owner's prior written approval, the Architect's consultants' expenses of professional liability insurance dedicated exclusively to this Project, or the expense of additional insurance coverage or limits in excess of that normally maintained by the Architect's consultants; .9 All taxes levied on professional services and on reimbursable expenses; .10 Site office expenses; field office should be provided by Contractor. Init. AIA Document B101 —2017. Copydght @ 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. "The American Institute of Architects; "American Institute of Architects," "AIA," the AIA Logo, and "AIA Contract Documents" are trademarks of The American Institute of Architects. This document was produced at 21 12:51:52 ET on 08/12/2024 under Order No.8244841089 which expires on 02/28/2025. is not for resale, is licensed for one-time use only, and may only be used / in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.mm. User Notes: (3B9ADA49) .11 Registration fees and any other fees charged by the Certifying Authority or by other entities as necessary to achieve the Sustainable Objective; and, .12 Other similar Project -related expenditures. § 11.8.2 For Reimbursable Expenses the compensation shall be the expenses incurred by the Architect and the Architect's consultants plus ten percent ( 10 %) of the expenses incurred. (Paragraphs Deleted) § 11.10 Payments to the Architect (Paragraphs Deleted) § 11.10.2 Progress Payments § 11.10.2.1 Unless otherwise agreed, payments for services shall be made monthly in proportion to services performed. Payments are due and payable upon presentation of the Architect's invoice. (Paragraph Deleted) § 11.10.2.2 The Owner shall not withhold amounts from the Architect's compensation to impose a penalty or liquidated damages on the Architect, or to offset sums requested by or paid to contractors for the cost of changes in the Work, unless the Architect agrees or has been found liable for the amounts in a binding dispute resolution proceeding. § 11.10.2.3 Records of Reimbursable Expenses, expenses pertaining to Supplemental and Additional Services, and services performed on the basis of hourly rates shall be available to the Owner at mutually convenient times. ARTICLE 12 SPECIAL TERMS AND CONDITIONS Special terms and conditions that modify. this Agreement are as follows: (Paragraph Deleted) Not used ARTICLE 13 SCOPE OF THE AGREEMENT § 13.1 This Agreement represents the entire and integrated agreement between the Owner and the Architect and supersedes all prior negotiations, representations or agreements, either written or oral. This Agreement may be amended only by written instrument signed by both the Owner and Architect. § 13.2 This Agreement is comprised of the following documents identified below: .1 AIA Document B101T"z 2017, Standard Form Agreement Between Owner and Architect (Paragraphs Deleted) This Agreement entered into as of the day and year first written OWNER (Signature) The Honorable Alvin Fruga,Mayor of Owasso t/3ere_'mytB. Carlisle, ASLA, PLA (Printed name and title) �' (Printed name, title, and license Init. AIA Document B101 —2017. Copyright ©1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. "The American Institute of Architects," "American Institute of Architects," "AIA," the AIA Logo, and "AIA Contract Documents" are trademarks of The American Institute of Architects. This document was produced at 22 12:51:52 ET on 08/12/2024 under Order No.8244841089 which expires on 02/28/2025, is not for resale, is licensed for one-time use only, and may only be used t in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@atacontracts.com. User Notes: (3B9ADA49) (Attested) Julie Stevens, City Clerk (Printed name and title) (Signature) Julie Lombardi, City Attorney (Printed name and title) Init. AIA Document B101 —2017, Copyright ©1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. "The American Institute of Architects," "American Institute of Architects," "AIA," the AIA Logo, and "AIA Contract Documents" are trademarks of The American Institute of Architects. This document was produced at 2$ 12:51:52 ET on 08/12/2024 under Order No.8244841089 which expires on 02/28/2025, is not for resale, is licensed for one-time use only, and may only be used t In accordance with the AIA Contract Documents* Terms of service. To report copyright violations, e-mail docinfoQaaiacantracts.com. User Notes: (3B9ADA49) Additions and Deletions Report for AIA® Document B1010 — 2017 This Additions and Deletions Report, as defined on page 1 of the associated document, reproduces below all text the author has added to the standard form AIA document in order to complete it, as well as any text the author may have added to or deleted from the original AIA text. Added text is shown underlined. Deleted text is indicated with a horizontal line through the original AIA text. Note: This Additions and Deletions Report is provided for information purposes only and is not incorporated into or constitute any part of the associated AIA document. This Additions and Deletions Report and its associated document were generated simultaneously by AIA software at 12:51:52 ET on 08/1212024. AGREEMENT made as of the 3 day of September in the year 2024 City of Owasso 200 South Main Street Owasso, Oklahoma 74055 Telephone Number: (918) 376-1500 GH2 Architects LLC 320 South Boston Avenue, Suite 100 Tulsa, Oklahoma 74103 Telephone Number: (918) 587-6158 Ranch Creek Trail Additions and Deletions Report for AIA Document B101 —2017. Copyright @ 1974, 1978, 1987, 1997, 2007 and 2017, All rights reserved. "The American Institute of Architects," "American Institute of Architects," "AIA," the AIA Logo, and "AIA Contract Documents" are trademarks of The American Institute of Architects. This document was produced at 12:51:52 ET on 08/12/2024 under Order No.8244841089 which expires on 02/28/2025, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (3B9ADA49) 8200 North 91 st East Avenue Owasso, Oklahoma 74055 PAGE The Proiect includes new trail system improvements and will include the following design scoff - Implementation of trail master plan from 76th Street to McCarty Park as provided by the Architect for the Vision Recapture 55/100ths tax vote Trails connecting additional parks/ streets will be implemented in a future phase - Demolition/ clearing - Sod - Grading - Asphalt trail with striping as required - Culverts, headwalls, retaining walls as required to create trail - Solar lights - Curb ramps where required - Stormwater Pollution Prevention Plan (SWPPP) - Signage and wayfinding PAGE The Proiect will include a variety of trail experiences that will be finalized working with the Owner. A ranch theme is anticipated based on preliminary discussions with [ he Owner. $2,350,000 To be determined Additions and Deletions Report for AIA Document B101 —2017. Copyright ©1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. `The American Institute of Architects," `American Institute of Architects," "AIA," the AIA Logo, and "AIA Contract Documents" are trademarks of The American Institute of Architects. This 2 Document was produced at 12:51:52 ET on 08/12/2024 under Order No.8244841089 which expires on 02128/2025, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, email doting@aiamntracts.com. User Notes: (3B9ADA49) To be determined To be determined To be determined ar ,na.k as .ratjra and a.vra rniiiMpLe bidpaekages, Desien-bid-build Not applicable Larry Langford 200 South Main Street Owasso Oklahoma 74055 Telephone Number: (918) 376-1512 Email Address: Hanefordna,cityofowasso.com PAGE Not applicable Additions and Deletions Report for AIA Document 8101 — 2017. Copyright© 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. "The American Institute of Architects," "American Institute of Architects," "AIA," the AIA Logo, and "AIA Contract Documents" are trademarks of The American Institute of Architects. This 3 document was produced at 12:51:52 ET on 08/12/2024 under Order No.8244841089 which expires on 02128/2025, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents" Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (389ADA49) To be determined .2 Civil Pagineef=Survevor: To be determined a Oche. if an; - (List nania, ^ud e.__ and iit(eivnafi'M4. aEi'M Nick Spriggs, PLA 320 South Boston Avenue, Suite 100 Tulsa, Oklahoma 74103 Telephone Number: (918) 587-6158 Email Address: nsnrifrgs(@Izh2.com PAGE To be deternined .2 Meeha*ieal Civil Engineer: Additions and Deletions Report for AIA Document B101 —2017. Copyright @ 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. "The American Institute of Architects," "American Institute of Architects,"'AIA," the AIA Logo, and 'AIA Contract Documents" are trademarks of The American Institute of Architects. This 4 document was produced at 12:51:52 ET on 08/12/2024 under Order No,8244841089 which expires on 02/28/2025, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com User Notes: (389ADA49) To be determined To be determined Additional Consultants are to be determined and engaged as needed for the Project. Not applicable r and Felianee on Instruments of -Spn ee or ..«., otherin f,-..,..ti. n of d......ment„ f ... n digital ., , .. the infeFfnatien in pftetaeels geveming use ef, and relianee Felying Fisk tied liability an, the eentained the model shall be at the using a te the its efintfaetels; cansultants, the paFty's sole withatit etheF party and or authors of-, or eon#ibatefs R), the building information model, and eaeb eftheif agents and empleyees. PAGE § 2.5.1 Commercial General Liability with policy limits of not less than One Million Dollars ($ 1.000.000.00 ) for each occurrence and Two Million Dollars ($ 2,000,000.00 ) in the aggregate for bodily injury and property damage. § 2.5.2 Automobile Liability covering vehicles owned, and non -owned vehicles used, by the Architect with policy limits of not less than One Million Dollars ($ 1,000,000.00 ) per accident for bodily injury, death of any person, and property damage arising out of the ownership, maintenance and use of those motor vehicles, along with any other statutorily required automobile coverage. § 2.5.5 Employers' Liability with policy limits not less than One Million Dollars ($ 1,000,000.00 ) each accident, One Million Dollars ($ 1,000,000.00 ) each employee, and One Million Dollars ($ 1,000,000.00 ) policy limit. § 2.5.6 Professional Liability covering negligent acts, errors and omissions in the performance of professional services with policy limits of not less than Two Million Dollars ($ 2,000,000.00 ) per claim and Two Million Dollars ($ 2,000,000.00 ) in the aggFegat_e-Aggregate. Additions and Deletions Report for AIA Document B101 —2017. Copyright ©1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. "The American Institute of Architects," "American Institute of Architects," "AIA," the AIA Logo, and "AIA Contract Documents" are trademarks of The American Institute of Architects. This 5 document was produced at 12:51:52 ET on 08/12/2024 under Order No.8244841089 which expires on 02/28/2025, Is not for resale, Is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiamntracts.com User Notes: (3B9ADA49) § 2.s_6.1 Except for acts amounting to willful or intentional wronm neither the Architect. Architect's Consultants, nor their agents or employees shall be jointly or individually liable to the Owner for an amount in excess of the proceeds of the available Professional Liability. § 2.5.7 Additional Insured Obligations. To the fullest extent permitted by law, the Architect shall cause the primary and excess or umbrella peheies- oln ices for Commercial General Liability and Automobile Liability to include the Owner as an additional insured for claims caused in whole or in part by the Architect's negligent acts or omissions. The additional insured coverage shall be primary and non-contributory to any of the Owner's insurance policies and shall apply to both ongoing and completed operations. PAGE 12 § 4.1.1.1 Programming Owner § 4.1.1.2 Multiple preliminary designs Not provided § 4.1.1.3 Measured drawings Not provided § 4.1.1.4 Existing facilities surveys Owner § 4.1.1.5 Site evaluation and planning Architect § 4.1.1.6 Building Information Model management responsibilities Not provided § 4.1 A.7 post construction Development of Building Information Models for use Not provided § 4.1.1.8 Civil engineering Architect § 4.1.1.9 Landscape design Architect § 4.1.1.10 Architectural interior design Not provided § 4.1.1.11 Value analysis Not provided § 4.1.1.12 Detailed cost estimating beyond that required in Section 6.3 Not provided § 4.1.1.13 On -site project representation Not provided § 4.1.1.14 Conformed documents for construction Not provided § 4.1.1.15 As -designed record drawings Not provided § 4.1.1.16 As -constructed record drawings Architect § 4.1.1.17 Post -occupancy evaluation Not provided § 4.1.1.18 Facility support services Not provided § 4.1.1.19 Tenant -related services Not provided Additions and Deletions Report for AIA Document B101 —2017. Copyright©1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. "The American Institute of Architects," "American Institute of Architects," "AIA," the AIA Logo, and "AIA Contract Documents" are trademarks of The American Institute of Architects. This 6 document was produced at 12:51:52 ET on 08/12/2024 under Order No.8244841089 which expires on 0212812025. is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of service. To report copyright violations, e-mail docinfo@aiacontracts.mm. User Notes: (369ADA49) § 4.1.1.20 consultants Architect's coordination of the Owner's Not provided § 4.1.1.21 Telecommunications/data design Not provided § 4.1.1.22 Security evaluation and planning Not provided § 4.1.1.23 Commissioning Not provided § 4.1.1.24 4.1.3 Sustainable Project Services pursuant to Section Not provided § 4.1.1.25 Fast -track design services Not provided § 4.1.1.26 Multiple bid packages Not provided § 4.1.1.27 Historic preservation Not provided § 4.1.1.28 Furniture, furnishings, and equipment design Architect § 4.1.1.29 Other services provided by specialty Consultants Not provided § 4.1.1.30 Aufinding OtheF c.._.a ..,.,._«.., c ._AeesSi`Lnage and design Architect PAGE13 4.1.1.5 Site evaluation and planning: The Architect and Civil engineering, consultant will work with the Owner to evaluate and plan one site for the proposed improvements. 4.1.1.8 Civil engineering: The Architect will engage a Civil engineering consultant to provide site design and site utility design. 4.1.1.9 Landscape design: The Architect will provide Landscape design services. T e AIA A publishes ,...,._.,..._ _r e.afifit _d nREM .1.1.16 As -constructed record documents: The Architect will prenare a set of as -constructed recorddrawings based upon proiect record drawings maintained by the Contractor. Sen4ees-)1.1.1.28 Furniture, furnishings, and equipment design: The Architect will provide selection of site furnishings for the Project. To be determined ----------------- Additions and Deletions Report for AIA Document B101 —2017. Copyright ©1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. "The American Institute of Architects," "American Institute of Architects," "AIA," the AIA Logo, and "AIA Contract Documents" are trademarks of The American Institute of Architects. This 7 document was produced at 12:51:52 ET on 08/12/2024 under Order No.8244841089 which expires on 0212812025, Is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.m User Notes: (3B9ADA49) ;il EI .1 Three (2_) reviews of each Shop Drawing, Product Data item, sample and similar submittals of the Contractor .2 Monthly ( once per month ) visits to the site by the Architect during construction .3 Two (2) inspections for any portion of the Work to determine whether such portion of the Work is substantially complete in accordance with the requirements of the Contract Documents .4 Two (2) inspections for any portion of the Work to determine final completion. § 4.2.5If the services covered by this Agreement have not been completed within thirty-six ( 36 ) months of the date of this Agreement, through no fault of the Architect, extension of the Architect's services beyond that time shall be compensated as Additional Services. PAGE 15 required in AIA Doeument E204Tm 2017, Sustainable Projects Rehibit, attaelied te this AgFeement. PAGE18 (Qeek Me appiwpPiate box) AFbitretian pursuant to Section 8.3 of this AgFeemen [X ] Litigation in a court of competent jurisdiction § 8-3-1 ifthe have the feF binding dispute in pai4ies seleeted aFbitfatieii as inethed reseltAiaa this AgFeement, any Additions and Deletions Report for AIA Document Blot —2017. Copyright® 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. "The American Institute of Architects," "American Institute of Architects," "AIA," the AIA Logo, and "AIA Contract Documents" are trademarks of The American Institute of Architects. This $ document was produced at 12:51:52 ET on 08/1212024 under Order No.8244841089 which expires on 02128/2025, is not for resale, Is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (389ADA49) PAGE 19 WIN § 84-9_7 Except as otherwise expressly provided herein, this Agreement shall terminate one year from the date of Substantial Completion. Additions and Deletions Report for AIA Document 8101 —2017. Copyright© 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. "The American Institute of Architects," "American Institute of Architects," "AIA," the AIA logo, and `AIA Contract Documents" are trademarks of The American Institute of Architects. This 9 document was produced at 12:51:52 ET on 08/12/2024 under Order No.8244841089 which expires on 02/28/2025, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiaconlracts.com User Notes: (389ADA49) § 8:8-9_8 The Owner's rights to use the Architect's Instruments of Service in the event of a termination of this Agreement are set forth in Article 7 and Section 9.7. PAGE 20 .2—.1 Percentage Basis r of of th, Owner's budget f _ the Cast of the AV- r Six percent (6 ) % of the estimated construction cost provided by the Owner not to exceed one hundred and forty-one thousand dollars (S141,000.00), as calculated in accordance with Section 11.6. Fees for services identified as by Architect are included in 11.1.1 above, provided that the cost of those items are included in the Cost of Work. All other Supplemental Services to be determined PAGE21 Negotiated stipulated sum. Additions and Deletions Report for AIA Document 8101 —2017. Copyright© 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. "The American Institute of Architects," "American Institute of Architects," "AIA," the AIA Logo, and *AIA Contract Documents" are trademarks of The American Institute of Architects. This 10 document was produced at 12:51:52 ET on 08/12/2024 under Order No.8244841089 which expires on 02/28/2025, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (3B9ADA49) § 11.4 Compensation for Supplemental and Additional Services of the Architect's consultants when not included in Section 11.2 or 11.3, shall be the amount invoiced to the Architect plus percent( %) % . or as follows: Negotiated stipulated sum. Schematic Design Phase twenty-five percent ( 25 %) Design Development Phase twenty-five percent ( 25 %) Construction Documents thirty percent ( 30 %) Phase Procurement Phase five percent ( 5 %) Construction Phase fifteen percent ( 15 %) § 11.6 When compensation identified in Section 11.1 is on a percentage basis, progress payments for each phase of Basic Services shall be calculated by multiplying the percentages identified in this Article by the Owner's most recent budget ` the Cost e fth , **Ter4e ^stimated construction cost provided by the Owner. Compensation paid in previous progress payments shall not be adjusted -reduced based on subsequent updates to the Owner's Wdget-fee w^ C—eat of 3 —.r^ "r^r4E. stimated construction cost provided by the Owner. fates shall be adjusted in aeeordanee with the And sonsultnalig' fiam.al Feview praetiees. .10 Site office expenses; field office should be provided by Contractor. PAGE 22 Additions and Deletions Report for AIA Document 8101 —2017. Copyright @ 1974, 1978, 1987. 1997, 2007 and 2017, All rights reserved. "The American Institute of Architects," "American Institute of Architects," "AIA," the AIA Logo, and'AIA Contract Documents" are trademarks of The American Institute of Architects. This 11 document was produced at 12:51:52 ET on 08/12/2024 under Order No.8244841089 which expires on 02/2812025, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents®Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.mm. User Notes: (3189ADA49) § 11.8.2 For Reimbursable Expenses the compensation shall be the expenses incurred by the Architect and the Architect's consultants plus ten percent ( 10 %) of the expenses incurred. the AFehiteet f�BF the additional o § 11.10.2.1 Unless otherwise, agreed, payments for services shall be made monthly in proportion to services performed. Payments are due and payable upon presentation of the Architect's invoice. 7 Not used Additions and Deletions Report for AIA Document B101 — 2017. Copyright© 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. "The American Institute of Architects," "American Institute of Architects," "AIA; the AIA Logo, and "AIA Contract Documents" are trademarks of The American Institute of Architects. This 12 document was produced at 12:51:52 ET on 08/12/2024 under Order No.8244841089 which expires on 02/28/2025, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (3B9ADA49) li•. .... Mt. . . . . . . . .. ... .. .. .. . The Honorable Alvin Fruga,Mayor of Owasso Jeremy B. Carlisle, ASLA, PLA, Principal PAGE23 Additions and Deletions Report for AIA Document 8101 —2017. Copyright ®1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. "The American Institute of Architects," "American Institute of Architects," "AIA," the AIA Logo, and "AIA Contract Documents" are trademarks of The American Institute of Architects. This 13 document was produced at 12:51:52 ET on 08/12/2024 under Order No.8244841089 which expires on 0212812025, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, email docinfo@aiacontracts.com User Notes: (389ADA49) Attested Julie Stevens, City Clerk (Printed name and title) (Signature) Julie Lombardi, City Attomev (Printed name and title) dditions and D lelions R ort for AIA Docum nt B101 —2017. Copyright ©1974, 1978, 1987,19 7, 2007 and 2017. All rights res Ned. "Th Am titan Institute of Architects," "American Institute of Architects," `AIA," the AIA Logo, and "AIA Contract Documents" are trademarks of The American Institute of Architects. This 14 document was produced at 12:51:52 ET on 08/12/2024 under Order No.8244841089 which expires on 02/28/2025, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, email docinfo@aiacontracts.mm. User Notes: (3BBADA49) Certification of Document's Authenticity AIA® Document D401 TM - 2003 I, , hereby certify, to the best of my knowledge, information and belief, that I created the attached final document simultaneously with its associated Additions and Deletions Report and this certification at 12:51:52 ET on 08/12/2024 under Order No. 8244841089 from AIA Contract Documents software and that in preparing the attached final document I made no changes to the original text of AIAw Document B 101"m - 2017, Standard Form of Agreement Between Owner and Architect, other than those additions and deletions shown in the associated Additions and Deletions Report. (Signed) AIA Document D401 —2003. Copyright@ 1992 and 2003. All rights reserved. 'The American Institute ofArchitecls; "American Institute of Architects,""AIA,"the AIA Logo, and "AIA Contract Documents" are trademarks of The American Institute of Architects. This document was produced at 12:51:52 ET on 08/12/2024 under Order No.8244841089 which expires on 02/28/2025, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (389ADA49) TO: The Honorable Mayor and City Council FROM: Larry Langford, Director of Recreation and Culture SUBJECT: Sports Park Restroom Renovation Bid Award DATE: August 30, 2024 BACKGROUND: In May 1997, and again in 1999, two (2) restroom facilities were constructed at the Sports Park. Due to budget constraints, the buildings were designed without electricity or lighting, but rather skylights, In the early 2000's, electrical and lighting were added but skylights remained in place. Over the 25+ years of use, the skylights have become worn and defective, creating erosion, leakage, and damage to both the interior and roof. These factors have contributed to the need to refurbish and renovate these two (2) facilities. On May 17, 2024, GH2 Architects provided construction documents for facility improvements to repair damaged areas, remove existing skylights, install new metal roof, remove and replace exterior sealant, and clean, prepare, and paint of interior and external surfaces. BID PROCESS: The project was advertised as a Base Bid (Baseball Restroom) and an Alternate Bid (Soccer Restroom). Advertisements were published on June 12, and 19, 2024, with two (2) responses received. BID ANALYSIS: The submitted bid packages were examined for any improper or unbalanced bids and one (1) of the bids was found incomplete and eliminated. The remaining bid, met all specifications. The base bid and alternate bid from Tektone Builders of Claremore, Oklahoma totals $121,200.00. CONTRACTOR BASE BID ALTERNATE #1 TOTAL WITH ALTERNATE Tektone Builders $72,000.00 $49,200.00 $121,200.00 FUNDING: Funding is available in the 2024-2025 Parks Department Budget. RECOMMENDATION: Staff recommends awarding the base bid and alternate #1 to Tektone Builders of Claremore, Oklahoma, in the amount of $121,200.00, and authorization to execute all necessary documents. ATTACHMENT: Construction Agreement SECTION 8 - AGREEMENT and GENERAL CONDITIONS THIS AGREEMENT is dated as of the 31d day of September, 2024, by and between the City of Owasso, Oklahoma (hereinafter called OWNER) and Tektone Builders LLC, (hereinafter called CONTRACTOR). OWNER and CONTRACTOR, in consideration of the mutual covenants hereinafter set forth, agree as follows: ARTICLE 1. WORK CONTRACTOR shall complete all Work as specified orindicated in the Project Documents. All local, state, and federal laws, etc, shall govern every aspect of work. ARTICLE 2. DEPARTMENT The project has been assigned by OWNER to the responsible City Department. The Department Director, or duly authorized representative, who is hereinafter called PROJECT MANAGER, will assume all duties and responsibilities and will have the rights and authority assigned in the Project Documents in connection with the completion of the Work in accordance with the Project Documents. ARTICLE 3. CONTRACT TIME 3.1 The Work will be substantially completed within ninety (90) calendar days from the date of Notice to Proceed; and completed and ready for final payment in accordance with the General Conditions within one -hundred twenty (120) calendar days from the date of Notice to Proceed, which will be on or before 3.2 Liquidated Damages. OWNER and CONTRACTOR recognize that time is of the essence of this Agreement and that OWNER will suffer financial loss if the Work is not substantially complete within the time specified in paragraph 3.1 above, plus any extensions allowed in accordance with the General Conditions. They also recognize the delays, expense and difficulties involved and agree that as liquidated damages for delay (but not as a penalty) CONTRACTOR shall pay OWNER five -hundred dollars ($500.00) for each consecutive calendar day that expires after the time specified in paragraph 3.1 for completion and readiness for final payment. ARTICLE 4. CONTRACT PRICE 4.1 OWNER shall pay CONTRACTOR for performance of the Work in accordance with the Project Documents in current funds the amount agreed upon in CONTRACTOR'S bid. 4.2 CONTRACTOR understands that estimated quantities are not guaranteed and that the determination of actual quantities and their classification is to be made by the OWNER at the time of application for payment. Payment to the CONTRACTOR will be made only for the actual quantities of work performed or materials furnished in accordance with the plans and specifications and it is understood that the quantities of work to be done and the materials to be furnished may each be increased,: diminished or omitted as hereinafter provided without in anyway invalidating the bid prices. ARTICLE 5. PAYMENT PROCEDURES OWNER has complete responsibility for payment review and approval during construction. CONTRACTOR shall submit Applications for Payment and OWNER shall process such applications in accordance with the General Conditions using the Pay Estimate Forms included as Exhibit "A" to this Agreement. 5.1 Project Progressive Payments. OWNER may make progress payments during construction on the Contract Price on the basis of CONTRACTOR's Applications for Payment and in accordance with the City of Owasso's Payment Schedule included as Exhibit "B" to this Agreement. All progress payments will be on the basis of the progress of the Work. 5.1.1 If the work is progressing in a satisfactory manner the CONTRACTOR shall prepare an estimate for partial payment per EXHIBIT "B", provided said payment is not less than $1,000.00. An estimate for partial payment shall include items actually incorporated in the work. The OWNER will retain ten percent (10%) of the amount due until in excess of fifty percent (50%) of the contract work has been completed. 5.1.2 At that time, OWNER shall pay an amount sufficient to increase total payments to ninety-five (95%) of the contract price until the final completion and acceptance of all work included in this contract. Partial payment does not constitute acceptance of that portion of the work. 5.2 Final Payment. When the work has been completed, the Department shall carefully measure and determine the as -built quantities of each class of work as shown in the schedule of bid items and any such extra work performed by order of the Department. The aggregate cost of the work done and the materials furnished shall constitute the amount due for the completed work. All prior estimates and payments shall be subject to correction in the final estimate and payment. Upon final completion and acceptance of the Work, in accordance with the General Conditions, OWNER shall pay the Contract Price. ARTICLE 6. CONTRACTOR'S REPRESENTATIONS In order to enter into this Agreement, CONTRACTOR makes the following representations: 6.1. CONTRACTOR agrees not to discriminate against any employee or applicant for employment because of race, creed, color, sex, national origin, or ancestry. The CONTRACTOR shall take affirmative action to insure employees are treated without regard to their race, creed, color, sex, national origin, or ancestry. Such actions shall include, but not be limited to the following: employment, upgrading, demotion or transfer, recruiting or recruitment, advertising, layoff, or termination, rates of pay or other forms of compensation and selection for training, including apprenticeship. In the event of the CONTRACTOR's non-compliance with this non-discrimination clause, the contract may be canceled or terminated by the City of Owasso. The CONTRACTOR may be declared ineligible for further contracts with the said agency until satisfactory proof of intent to comply shall be made by the CONTRACTOR. 6.2. The CONTRACTOR agrees to include the non-discrimination clause in Section 6.1 for any subcontracts connected with the performance of this agreement. 6.3. CONTRACTOR and Subcontractor shall agree to post in a conspicuous place, available to employees and applicants for employment, notices to be provided by the City of Owasso setting forth provisions in this section. 6.4. CONTRACTOR has familiarized themselves with the nature and extent of Project Documents, work, location, all local conditions, and with federal, state and local laws, ordinances, rules and regulations that in any manner may affect cost, progress or performance of the Work. 6.5. CONTRACTOR accepts the determination set forth in the General Conditions of the extent of the "technical data" contained in such reports and drawings upon which CONTRACTOR is entitled to rely. CONTRACTOR acknowledges that such reports and drawings are not Project Documents and may not be complete for CONTRACTOR's purposes. CONTRACTOR acknowledges that OWNER and Project Manager do not assume responsibility for the accuracy or completeness of information and data shown or indicated in the Project Documents with respect to underground facilities at or continuous to the site. CONTRACTOR assumes responsibility for having obtained and carefully studied all such additional supplementary examinations, investigations, explorations, tests, studies and data concerning conditions (surface, subsurface and underground facilities) at or contiguous to the site or otherwise which may affect cost, progress, performance or furnishing of the Work or which relate to any aspect of the means, methods, techniques, sequences and procedures of construction to be employed by CONTRACTOR, and safety precautions and programs. 6.6. CONTRACTOR has made or caused to be made examinations, investigations, tests and studies of such reports and related data as deemed necessary for the performance of the Work at the Contract price, within the Contract Time and in accordance with the other terms and conditions of the Project Documents; and no additional examinations, investigations, tests; reports or similar data are or will be required by CONTRACTOR for such purposes. 6.7. CONTRACTOR has reviewed and checked all information and data shown or indicated on the Project Documents with respect to existing Underground Facilities at or contiguous to the site and assumes responsibility for the accurate location of said Underground Facilities. No additional examinations, investigations, explorations, tests, reports, studies or similar information or data in respect of said Underground Facilities are or will be required by CONTRACTOR in order to perform and furnish the Work at the Contract Price within the Contract Time and in accordance with the other terms and conditions of the Project Documents, including the General Conditions. 6.8. CONTRACTOR has given OWNER written notice of all conflicts, errors or discrepancies that he has discovered in the Project Documents, and the written resolution thereof by OWNER is acceptable to CONTRACTOR. 6.9. CONTRACTOR has obligated themselves to the OWNER to be responsible for the workmanship, labor and materials used in the project for two (2) years after the project has been accepted by the OWNER. CONTRACTOR understands that they will be exempt from all sales tax on materials and other items necessary for the completion of the project, as stated in the Certification of Tax Exempt Project enclosed as Exhibit "C of this Agreement. ARTICLE 7. PROJECT DOCUMENTS OWNER and CONTRACTOR each binds himself/herself, his/her partners, successors, assigns, and legal representatives to the other party hereto, his/her partners, successors, assigns and legal representatives in respect to all covenants, agreements and obligations contained in the Project Documents. The Project Documents which comprise the entire agreement between OWNER and CONTRACTOR are attached to this Agreement, made a part hereof, and consist of the following: 7.1 This Agreement and General Conditions 7.2 Exhibits "A", "B", and "C" to this Agreement 7.3 Requirements for Bidders 7.4 Project and Bid Specifications 7.5 Bid and Bid Affidavits 7.6 Statement of Bidders Qualifications - 7.7 Performance Bond / Maintenance Bond / Statutory Payment Bond 7.8 Notice of Award and Notice to Proceed 7.9 Change Order 7.10 Project Drawings and Standard Drawings 7.11 Addendum Numbers _ to _, inclusive 7.12 Documentation submitted by CONTRACTOR prior to Notice of Award 7.13 Any Modification, including Change Orders, duly delivered after execution of Agreement There are no Project Documents other than those listed above in this Article 7. The Project Documents may only be altered, amended or repealed by a Modification. The Agreement (or remaining portions thereof) should continue in effect, be valid and binding upon both parties, even if a provision or part of the Project Documents should be held void or unenforceable by law. No assignment by a party hereto of any rights under or interests in the Project Documents will be binding on another party hereto without the written consent of the party sought to be bound; and specifically, but without limitation, monies that may become due and monies that are due may not be assigned without such consent (except to the extent that the effect of this restriction may be limited by law) and unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under the Project Documents. ARTICLE 8. GENERAL CONDITIONS OF THE AGREEMENT 8.1 Definitions and Terms. Whenever in these specifications and contracts, or in any documents or instruments pertaining to the construction project where these specifications govern, the following terms or pronouns in place of them are used, the intent and meaning shall be interpreted as follows: ABBREVIATIONS: A.A.S.H.O. American Association of State Highway Officials A.A.S.H.T.O. American Association of State Highway Traffic Officials A.I.A. American Institute of Architects A.S.A. American Standards Association A.S.C.E. American Society of Civil Engineers A.S.T.M. American Society of Testing & Materials A.W.W.A. American Water Works Association MUTCD Manual on Uniform Traffic Control Devices O.D.O.T. Oklahoma Department of Transportation ADVERTISEMENT: The public announcement, as required by law, inviting bids for work to be performed or materials to be furnished. AWARD: The acceptance by the OWNER of a bid. BASE COURSE: The layer or layers of specified or selected materials of design thickness placed on a sub -base or a sub -grade to support a surface course. BIDDER: The individual, company, partnership or corporation submitting a bid for the advertised work. BRIDGE: A structure, including supports, erected over a depression or obstruction as water, highway, or railway, and having a track or passageway for carrying traffic, and having an opening measured along the center of the roadway of more than 20 feet between abutments or spring line of arches or extreme ends of openings for multiple boxes. CITY: The City of Owasso, Oklahoma, a municipal corporation, acting through its duly authorized officers or agents. CALENDAR DAY: Every day shown on the calendar. CHANGE ORDER: A written order issued by the Department to the CONTRACTOR, covering changes in the plans or quantities or both, within the scope of the contract and establishing the basis of payment and time adjustments for the work affected by the change. CHANNEL: A natural or artificial water course. CONSULTANT: - Architect, Engineer, or other outside firm hired by the OWNER to design or administer the construction of the Project. CONTRACT: The written agreement between the OWNER and the CONTRACTOR setting forth the obligations of the parties thereunder, including, but not limited to the performance of the work, furnishing of materials, and the basis of payment. The contract includes the bids, proposal, addenda, contract form and contract bonds (statutory, performance and maintenance bond), specifications, supplemental specifications, special provisions, general and detailed plans, and notice to proceed, also any change orders and agreements that are required to complete the construction of the work in an acceptable manner, including authorized extensions thereof, all of which constitute one instrument. CONTRACT ITEM (PAY ITEM: A specifically described unit of work for which a price is provided in the contract. CONTRACT PAYMENT BOND (STATUTORY BOND) The security furnished by the CONTRACTOR and his/her surety to guarantee payment of prescribed debts of the CONTRACTOR covered by the bond. CONTRACT PERFORMANCE BOND: The security furnished by the CONTRACTOR and his/her surety to guarantee complete execution and performance of the work in accordance with the contract. CONTRACT TIME: The number of work days or calendar days allowed for completion of the contract, including authorized time extensions. In case a calendar date of completion is shown in lieu of the number of working calendar days, the contract shall be completed by that date. CONTRACTOR: The individual, company, partnership or corporation contracting with the City of Owasso for performance of prescribed work. CONTROL OF ACCESS: The condition where the right of Owner's or occupants of abutting land or other persons to access, light, air or view in connection with a roadway is fully or partially controlled by public authority. CULVERT: Any structure not classified as a bridge which provides an opening under the roadway. DEPARTMENT: A Department of the City of Owasso operating under the direction and authority of the OWNER. DRAINAGE DITCH: A constructed open excavation or ditch constructed for the purpose of carrying off surface water. EASEMENT: A grant of a right of use of the property of an OWNER for a certain purpose at the will of the grantee. EQUIPMENT: All machinery and equipment, together with the necessary supplies for upkeep and maintenance, and also tools and apparatus necessary for the proper construction and acceptable completion of the work. EXTRA WORK: An item of work not provided for in the contract as awarded but found essential to the satisfactory completion of the contract within its intended scope. EXTRA WORK ORDER: A change order concerning the performance of work or furnishing of materials involving extra work. Such extra work may be performed at agreed prices or on a force account basis as provided elsewhere in these specifications. INSPECTOR: The Department's authorized representative assigned to make detailed inspections of contract performance. LABORATORY: The official testing laboratory of the City or any other testing laboratory which may be designated by the Department. MATERIALS: Any substances specified for use in the construction of the project and its appurtenances. MAYOR: The Mayor of the City of Owasso as constituted by charter to administer the affairs of the City of Owasso. NOTICE TO PROCEED: Written notice to the CONTRACTOR to proceed with the contract work. OWNER: City of Owasso, Owasso Public Works Authority, Owasso Public Golf Authority, or other entity of the City. PARKING: That portion of the right-of-way on city streets or urban projects not covered by paved surface or sidewalk. PAVEMENT STRUCTURE: The combined sub -base, base and surface courses placed on the sub -grade to support the traffic load and distribute it to the roadbed. PLANS: The approved plans, profiles, typical cross sections, working drawings and supplemental drawings, or exact reproductions thereof, which show the location, character, dimensions, and details of the work to be done. PROJECT: The specific section of construction to be performed under the contract. PROPOSAL: The written offer of the bidder, submitted on the prescribed proposal form, to perform the work described in the plans and specifications and to furnish the labor and materials at the prices quoted by the bidder. PROPOSAL GUARANTY: The security to be furnished by the bidder as a guaranty of good faith to enter into a contract and to execute the required bonds covering the work contemplated if proposal is accepted. SHOULDER: The portion of the roadway contiguous with the traveled way for accommodation of stopped vehicles, for emergency use, and for lateral support of base and surface courses. SPECIAL PROVISIONS: Additions and revisions to the standard and supplemental specifications covering conditions peculiar to an individual project. SPECIFICATIONS: A general term applied to all directions, provisions and requirements pertaining to performance of the work. SPECIFIED COMPLETION DATE: The date on which the contract work is specified to be completed. STATUTORY BOND: The approved forms of security furnished by the CONTRACTOR and their surety as a guaranty that they will pay in full all prescribed debts of the CONTRACTOR covered by the bond. SUBBASE: The layer or layers of specified or selected material of designed thickness placed on a subgrade to support a base course. SUBCONTRACTOR: An individual, company, partnership or corporation to whom the CONTRACTOR contracts part of the contract. SUBGRADE: The top surface of a roadbed upon which the pavement structure and shoulders are constructed. SUBSTANTIAL COMPLETION: The time at which the Work (or specified part thereof) has progressed to the pointwhere, in the opinion of the Department, the Work (or a specified part thereof) is sufficiently complete, in accordance with the Project Documents, so that the Work for specified part thereof) can be utilized for the purpose forwhich it is intended. SUBSTRUCTURE: All of that part of the structure below the bearings of simple and continuous spans, skewbacks or arches and tops of footings of rigid frames, together with the backwalls, wingwalls and wing protection railings. SUPERINTENDENT: The designated representative of the CONTRACTOR present on the work at all times during progress, authorized to receive and execute instructions from the Department and capable of superintending the work effectively. SUPERSTRUCTURE: The entire structure except the substructure. WORK: Work shall mean the furnishing of all labor, materials, equipment, and other incidentals necessary or convenient to the successful completion of the project and the carrying out of all the duties and obligations imposed by the contract. WORKING DAY: A working day shall be any day, other than a holiday, Saturday, or Sunday, on which weather and working conditions would permit the normal forces of the CONTRACTOR to proceed with regular work for a period of at least six hours toward the completion of the work, unless work is suspended for causes beyond the CONTRACTOR's control. Saturdays, Sundays, and holidays on which the CONTRACTOR's forces engage in regular work, requiring the presence of an inspector, will be considered as working days. WORK ORDER: A written order, executed by the Department, of a contractual status requiring performance by the CONTRACTOR without negotiation of any sort. WORKING TIME: The working time stated in the proposal and the contract shall be definite number of working days or calendar days and shall be considered an essential part of the contract. 8.2 Repetitive Expressions. In order to avoid cumbersome and confusing repetition of expressions, it is provided that whenever anything is, or is to be, done, if, as, or, when or where "contemplated, required, determined, directed, specified, authorized, ordered, given, designated, indicated, considered necessary, deemed necessary, permitted, reserved, suspended, established, approval, approved, disapproved, acceptable, unacceptable, suitable, accepted, satisfactory, unsatisfactory, sufficient, insufficient rejected, or condemned," it shall be understood as if the expression were followed by the words "by the Department" or "to the Department." 8.3 Award and Execution of Contract. Award of contract will be made by the OWNER, upon the recommendation of the Department, to the responsible bidder meeting the requirements of the Oklahoma "Public Competitive Bidding Act". The award of contracts involving the expenditure of federal funds is contingent on concurrence of the federal agency or any other agency whose funds are being used. 8.4 Cancellation of Award. The OWNER reserves the right to cancel the award of any contract at any time before the execution of said contract without any liability against the OWNER/City of Owasso. 8.5Insurance and Bonds. The CONTRACTOR will be required to carry such compensation and public liability insurance as may be required under the laws of the State of Oklahoma, and shall execute and furnish a Statutory Payment Bond guaranteeing that the CONTRACTOR shall pay all indebtedness incurred for materials and labor furnished in the performance of the contract in a sum equal to one hundred percent (100%) of the contract price. The successful bidder shall also furnish a Performance Surety Bond in the amount of one hundred percent (100%) of the contract guaranteeing the proper and prompt completion of the work in accordance with the provisions of the contract and the plans and specifications. The successful bidder shall also furnish a Maintenance Bond in the amount of one hundred percent (100%) of the contract, guaranteeing public improvement projects for two (2) years against defective workmanship and materials from the date of acceptance of the project. The CONTRACTOR (and any Subcontractors) shall carry and keep in force during this contract, policies of public liability insurance, including any contractual liability assumed under this contract, in the minimum amounts set forth below, and workers' compensation and employer's liability insurance in the amounts required by law. The CONTRACTOR shall also furnish an Owner's Protective Policy in the same amounts with the OWNER as the named insured, issued by the some insurance company as the issuer of CONTRACTOR's Liability Coverage. Public Liability, other than automobile: Personal Injury, each person $ 100,000.00 Personal Injury, each accident $1,000,000.00 Property Damage, each person $ 100,000.00 Property Damage, each occurrence $ 100,000.00 Automobiles and Trucks; Owned, Hired and Non -owned: Personal Injury, each person $ 100,000.00 Personal Injury, each accident $1,000,000.00 Property Damage, each accident $ 100,000.00 The policy shall provide a clause stating that it cannot be canceled by the insurerwithout the insurer first giving the OWNER ten (10) day written notice of cancellation. The CONTRACTOR shall furnish the OWNER an original and duplicate certificate of insurance at the time contracts are prepared. 8.6 Preliminary Matters. Before starting construction, the CONTRACTOR shall carefully study and compare the Project Documents and check and verify pertinent figures therein and all applicable field measurements. CONTRACTOR shall promptly report in writing to the Department any conflict, error, ambiguity, or discrepancy which the CONTRACTOR may discover and shall obtain written interpretation or clarification from the Department before proceeding with any work affected thereby. With 10 days after the Notice to Proceed, the CONTRACTOR shall submit to the Department for its timely review: A preliminary progress schedule indicating the times (number of days or dates) for starting and completing the various stages of the Work, including any milestones specified in the Project Documents; 2. A preliminary schedule of Shop Drawings and Samples which will list each required submittal and the times for submitting, reviewing, and processing such submittal; and 3. A preliminary schedule of values for all the Work which includes quantities and prices of items which, when added together, equal the Contract Price and subdivides the Work into component parts in sufficient detail to serve as the basis for progress payment during performance of the Work. Such prices will include an appropriate amount of overhead and profit applicable to each item of Work. 8.7 Preconstruction Conference. Within 20 days from Notice to Proceed, but before any Work at the site is started, a conference attended by the CONTRACTOR, Department, and others as appropriate will be held to establish a working understanding among the parties as to the Work and to discuss the schedules, procedures for handling Shop Drawings and other submittals, processing applications for payment and maintaining required records, and any related particular area to store materials and heavy equipment. At the pre -construction conference, specific locations will be presented by the CONTRACTOR for approval by the Department. 8.8 Intent of Contract. The intent of the contract is to provide for the construction and completion in every detail of the work described. The CONTRACTOR shall furnish all labor, materials, equipment, tools, transportation, and supplies required to complete the work in accordance with the plans, specifications, and terms of the contract. 8.8.1 Alteration of Plans or Character of Work. The OWNER reserves the right to make at any time during the progress of the work, such increases or decreases in quantities an such alterations in the details of construction, including alterations in the grade or alignment of a road or structure or both, as may be found to be necessary or desirable. Such increases or decreases and alterations shall not invalidate the contract nor release the surety, and the CONTRACTOR agrees to accept the work as altered, the same as if it had been a part of the original contract. All claims, disputes and other matters in question between OWNER and CONTRACTOR arising out of, or relating to, the Project Documents or the breach thereof are not subject to arbitration. The OWNER will be the sole judge in all claims and disputes. 8.8.2 Extra Work. The CONTRACTOR shall perform unforeseen work, forwhich there is no price included in the contract, whenever it is deemed necessary or desirable in order to complete fully the work as contemplated. a. Such work shall be performed in accordance with the specifications as directed in writing by the Department, and will be paid for as provided under extra or force account work. b. When and as ordered in writing by the Department, the CONTRACTOR shall do any work or furnish any materials which cannot reasonably be classified under any of the items of the contract but which may be found necessary in order to carry out and complete more fully the work herein agreed to be done and performed; and the CONTRACTOR hereby agrees to accept, as full compensation for such extra work, lump sums or unit prices agreed upon in writing before said work is commenced. c. Whenever, in the judgment of the Department, it is impracticable because of the nature of the work or for any other reason to agree upon lump sums or unit prices, the extra work and materials shall be paid for at actual necessary cost as determined by the Department, plus fifteen percent (15%), which fifteen percent (15%) is hereby understood and agreed to include all cost of general superintendence, general expense, overhead, and profit. The actual necessary cost will include expenditures for material, labor, foremen, insurance, bond premiums, social security, and supplies furnished by the CONTRACTOR, and a rental allowance for equipment, where required, to be agreed upon in writing before the work is begun, but will, in no case, include any allowance for office expense, general superintendence or other general expense. d. The CONTRACTOR shall, on or before the tenth day of the month succeeding that in which any extra work shall have been performed, file with the Department an account giving the itemized cost of such extra work, and shall give the Department access to all accounts, bills, and vouchers relating thereto. In case the CONTRACTOR fails to file, within the time above mentioned, such accounts for extra work, (s)he will be deemed to have performed such extra work without charge and shall be entitled to no compensation therefore. e. The CONTRACTOR shall file with the Department, certified lists, of any equipment and the schedule of pay rates for common and semi -skilled labor and operators of various classes which are intended to be used in performing the work covered by this contract. These rates shall be subject to approval of the Department forcomputation of extra work as mentioned above, however, if the CONTRACTOR fails to file these lists with the Department prior to starting any work covered by contract, then the Department's computations shall be based on average wages and rates paid on City work. 8.9 Maintenance of Traffic. The project, while undergoing improvements, shall be kept open to all traffic by the CONTRACTOR unless approved otherwise in writing by the Department. Temporary traffic control devices shall be furnished and maintained by the CONTRACTOR. Methods of traffic control, including a traffic control plan, shall be submitted by the CONTRACTOR for approval before construction activities begin. All traffic control devices shall conform to the most recent Manual for Uniform Traffic Control Devices (MUTCD). 8.10 Removal and Disposal of Structures and Obstructions. All materials, structures, or obstructions found on the project which are not to remain in place or which are not to be used in the new construction shall be carefully dismantled and any salvageable materials stored in accessible locations, as directed by the Department. Unless specified on the plans or in the proposal, this work will not be paid for separately. Unless otherwise shown, materials not considered salvageable for use by the OWNER or not incorporated in the work shall become the property of the CONTRACTOR, and shall be removed from the work site in a timely manner and disposed of by him/her. 8.11 Site Maintenance. The work site shall be kept free from construction debris. At the end of each work shift, the site shall be policed for objectionable debris which could be deposited off site by wind or storm runoff. Other materials for use in the construction of the project shall be maintained in orderly storage and protected from elements which could hinder incorporation into the work. 8.12 Control of Storm Runoff. The CONTRACTOR shall take preventive measures to minimize polluted runoff from the work site. Pollution includes, but is not limited to, silt or mud from disturbed area, construction debris, any petroleum products, or other objectionable materials. The CONTRACTOR shall immediately correct any violation of this paragraph under current state and local ordinances. Failure to comply may result in shut down of all work as directed by the Department. 8.13 final Clean Up. Upon completion of the work and before acceptance and final payment will be made, the CONTRACTOR shall remove all machinery, equipment, surplus and discarded materials, rubbish, temporary structures, debris, tree stumps or portions of trees. CONTRACTOR shall cut all brush and weeds within the limits of the right-of-way and shall leave the project and borrow pits in a neat condition. The CONTRACTOR shall leave any areas or slopes, where any work is performed, in a neat and workmanlike condition. CONTRACTOR shall repair at their own expense and to the satisfaction of the Department, any areas, slopes, or turfing that have been damaged by the CONTRACTOR operations. 8.14 Authority of the Contractor. The CONTRACTOR shall supervise, inspect, and direct the Work competently as efficiently devoting such attention to and applying such skills and expertise as may be necessary to perform the Work in accordance with the Project Documents. CONTRACTOR shall be responsible to see that the completed Work complies accurately with the Project Documents. 8.15 Authority of the Department. The Department's status during construction is to assist the OWNER in answering questions which may be brought forth by the CONTRACTOR during construction. However, final decisions will be made by the OWNER. The Department will decide all questions which may arise as to the quality and acceptability of materials furnished and work performed and as to the rate of progress of the work; all questions which may arise as to the interpretation of the plans and specifications; all questions as the acceptable fulfillment of the contract on the part of the CONTRACTOR. The Department will have the authority to suspend or change the sequence of work wholly or in part due to the failure of the CONTRACTOR to correct conditions unsafe for the workmen or the general public; for failure to carry out provisions of the contract; for failure to carry out orders; for such periods as deemed necessary due to the unsuitable weather; for conditions considered unsuitable for prosecution of the work or for any other condition or reason deemed to be in the public interest. If the CONTRACTOR ignores the authority of the Department, the OWNER may withhold partial payments due the CONTRACTOR upon due notice in writing. Any notice to any CONTRACTOR from the OWNER relative to any part of this Contract shall be in writing and considered delivered and the service completed when said notice is posted, by certified or registered mail, to the said CONTRACTOR at his/her last given address, or delivered in person to said CONTRACTOR or his/her authorized representative on the work. 8.16 Plans and Working Drawings. The OWNER shall furnish the CONTRACTOR with one (1) set of Plans and Specifications at no cost to the CONTRACTOR. Plans may show details of all structures, lines, grades, typical cross sections of a roadway, location and design of all structures. The CONTRACTOR shall keep one set of plans available on the work at all times. The plans will be supplemented by such working drawings as are necessary to adequately control the work. Working drawings for structures shall be furnished by the CONTRACTOR and shall consist of such detailed plans as may be required to adequately control the work and are not included in the plans furnished by the OWNER. They shall include stress sheets, shop drawings, erection plans, false -work plans, cofferdam plans, bending diagrams for reinforcing steel or any other supplementary plans or similar data required of the CONTRACTOR. All work drawings must be approved by the Department and such approval shall not operate to relieve the CONTRACTOR of any of his/her responsibility under the contract for the successful completion of the work. The contract price will include the cost of furnishing all working drawings. After the Awarding of Contract and prior to the Pre -Construction Conference, the CONTRACTOR shall furnish copies of each submittal required, along with a list of all Subcontractor's, telephone numbers, addresses, etc. Exceptions will be made on an individual basis concerning submittal time frames if manufacturer needs additional time. Generally, Notice to Proceed will be issued once the City Attorney has approved the contract and all bonds, submittals, and list of Subcontractors have been submitted. 8.17 Conformity with Plans and Specifications. All work performed and all materials furnished shall be in reasonably close conformity with the lines, grades, cross sections dimensions and material requirements, including tolerances, shown on the plans or indicated in the specifications. In the event the Department finds the materials or the finished product in which the materials are used or the work performed are not in reasonably close conformity with the plans and specifications and have resulted in an inferior or unsatisfactory product, the work or materials shall be removed and replaced or otherwise corrected by and at the expense of the CONTRACTOR. 8.18 Coordination of Plans, Specifications, Supplemental Specifications and Special Provisions. These specifications, the supplemental specifications, the plans, special provisions, and all supplementary documents are essential parts of the contract, and a requirement occurring in one is as binding as though occurring in all. They are intended to be complimentary and to describe and provide for a complete work. The CONTRACTOR shall take no advantage of any apparent error or omission in the plans or specifications. In the event the CONTRACTOR discovers such an error or omission, they shall immediately notify the Department. The Department will then make such corrections and interpretations as may be deemed necessary for fulfilling the intent of the plans and specifications. 8.19 Cooperation by Contractor. The CONTRACTOR shall give the work the constant attention necessary to facilitate the progress thereof, and shall cooperate with the Department, his/her inspectors, and other CONTRACTOR's in every way possible. The CONTRACTOR shall have on the work at all times, as his/her agent, a competent superintendent capable of reading and thoroughly understanding the plans and specifications and thoroughly experienced in the type of work being performed, who shall receive instructions from the Department or his/her authorized representatives. The superintendent shall have full authority to execute order or directions of the Department without delay, and to promptly supply such materials, equipment, tools, labor, and incidentals as may be required. Such superintendent shall be furnished irrespective of the amount of work sublet. 8.20 Cooperation Between Contractors. The OWNER reserves the right at any time to contract for and perform other or additional work on or near the work covered by the contract. When separate contracts are let within the limits of any one project, each CONTRACTOR shall conduct his/her work so as to minimize interference with the progress or completion of the work being performed by other CONTRACTOR's. CONTRACTOR's working on the same project shall cooperate with each other as directed. Each CONTRACTOR involved shall assume liability, financial or otherwise, in connection with his/her contract and shall protect and save harmless the OWNER from any and all damages or claims that may arise because of inconvenience, delay or loss experienced by him/her because of the presence and operations of other CONTRACTOR's working within the limits of the some project. The CONTRACTOR shall arrange his/her work and shall place and dispose of the materials being used so as to minimize interference with the operations of the other CONTRACTOR's within the limits of the same project. The CONTRACTOR shall join their work with that of the others in acceptable manner and shall perform it in proper sequence to that of the others. 8.21 Protection of Property. The protection of City, State and Government property is of prime importance, and if the same be damaged, destroyed, or removed, they shall be repaired, replaced, or paid for by the CONTRACTOR. Disturbance to this property must first be approved by the agency which controls it. At places where the CONTRACTOR's operations are adjacent to railway, telegraph, telephone, electric, gas, water, sanitary sewers, or storm sewers, damage to which might result in expense, loss, or inconvenience, work shall not be commenced until all arrangements for relocation or revisions have been made. The CONTRACTOR shall cooperate with the Owners of any underground or overhead utilities in their removal and rearrangement operations in order that these operations may progress in a reasonable manner and duplication or rearrangement work may be reduced to a minimum and that services rendered by those parties will not be unnecessarily interrupted. The revision and crossings of the various types of lines shall be made as follows: A. Storm sewers and culverts may be removed at the time of crossing or may be adequately braced and held in position while the pipe is placed beneath them. If the storm sewer or culvert is removed, it shall be replaced with pipe of the same type and size as that removed and it shall be rejoined to the undisturbed line with a joint satisfactory to the Department. Backfill over and around the storm sewer shall be thoroughly compacted in order that no settlement will occur. The revision and crossing shown on the drawing shall be at the expense of the CONTRACTOR. In the event lines other than those shown on the drawing are encountered and fall within the standard trench limit or within 12" of subgrade and, in the opinion of the Department, revision of the line is necessary for the construction of the project, the CONTRACTOR will be reimbursed for the extra cost of the crossings or revision, provided the OWNER can't fix the problems themselves. B. All overhead and buried telephone and electrical conduits and gas mains to be revised or crossed by the construction of this project shall be protected in accordance with the directions of the utility company owning the conduits and/or mains. The CONTRACTOR shall notify the companies and obtain their permission before making any crossing or revisions. In the event lines other than those shown on the drawing are encountered, and in the opinion of the Department revision of the line is necessary for the construction of the project, the CONTRACTOR will be reimbursed for the extra cost of the crossing or revision provided the utility can't fix the problem themselves. Any overhead cables, buried cables, conduits or gas mains shown on plans and damaged by the CONTRACTOR shall be repaired, at his/her expense, to the satisfaction of the Department and of the utility. C. The CONTRACTOR shall not remove any water or sanitary sewer lines except as directed by the Department or as required by the drawing and specification, and shall adequately brace and protect them from any damage during construction. Any existing water main or sewer main or lateral damaged by the CONTRACTOR's operations will be repaired by the Owner's maintenance forces at the CONTRACTOR's expense. The CONTRACTOR shall notify the OWNER immediately after damaging any pipe. D. The location of utility lines serving individual properties may or may not be shown on the drawings. All plans must be reviewed by the respective Owner of the utilities and locations verified. If service lines are encountered which are not shown on the plans or are shown in the wrong location, the CONTRACTOR shall notify the OWNER of the utility and the Department for relocation of the lines. If the lines are broken or damaged from construction and were not shown or were shown erroneously, the CONTRACTOR shall not be liable for the cost of repairs. 8.22 Construction Stakes, Lines and Grades. It shall be the responsibility of the CONTRACTOR to confer with the Consultant or Department and satisfy himself/herself as to the accuracy of the controls prior to the commencement of work. A. Unless otherwise shown on plans, the CONTRACTOR will set vertical and horizontal controls provided by the Consultant or Department or shown on the construction plans. B. It shall also be the responsibility of the CONTRACTOR to protect and maintain those controls and to replace immediately any or all controls should they be damaged or altered in any manner. C. From these vertical and horizontal controls, the CONTRACTOR shall layout and stake the project for construction in accordance to construction plans and in a manner that is satisfactory to the Department. From these vertical and horizontal controls, the CONTRACTOR shall provide competent personnel to layout the project in accordance to construction plans. D. The CONTRACTOR will be responsible for supplying copies of all field notes gathered in determining grades, etc. during the construction of this project. E. The Consultant or Department will provide necessary data to begin construction, however, it shall be the responsibility of the CONTRACTOR to provide all grade stakes, etc. along with any surveying needed to produce a finished product. 8.23 Source of Supply and Quality Requirements. The materials used on the work shall meet all quality requirements of the contract. All materials not conforming to the requirements of the specification shall be considered as unacceptable and all such materials will be rejected and shall be removed immediately from the site of the work unless otherwise instructed by the Department. No rejected material, the defects of which have not been corrected, shall be used until approval has been given. In order to expedite the inspection and testing of materials, the CONTRACTOR shall notify the Department of his/her proposed sources of materials prior to delivery. All materials will be inspected, tested and accepted by the Department before incorporation in the work. Any work in which untested and unaccepted materials are used without approval or written permission of the Department shall be performed at the CONTRACTOR's risk and may be considered as unacceptable and unauthorized. At the option of the Department, materials may be approved at the source of supply before delivery is started. If it is found after trial that sources of supply for previously approved materials do not produce specified products, the CONTRACTOR shall furnish materials from other sources. The successful bidder may be required to furnish a complete statement of the origin, composition, and manufacture of any or all materials to be used in the construction of the work together with samples, which samples may be subjected to tests to determine their quality and fitness for the work. All materials required to be tested by a private laboratory shall be approved by the Department. Reports of such tests shall be forwarded to the Department. 8.24 Contractor's Plant and Plant Inspection. For providing plant, tools, and equipment; for furnishing, erecting, maintaining and removing the construction plant, construction roads, camps, sanitary convenience, temporary water supply, de -watering and other temporary works; for furnishing insurance, bonds, drawings, records, payment of fees, defense of suits, and any all incidental requirements, whether or not they are enumerated in this paragraph, the CONTRACTOR shall receive no direct payment. Compensation for them shall be considered as having been included in the prices stipulated for the bid items, the payment for which, calculated in the manner specified, shall constitute the total compensation due CONTRACTOR for the performance of this contract. The Department may undertake the inspection of materials at the source. In the event plant inspection is undertaken, the following conditions shall be met: A. The Department shall have the cooperation and assistance of the CONTRACTOR and the producer with whom (s)he has contracted for materials. B. The Department shall have full entry at all times to such parts of the plant as may concern the manufacture or production of the materials being furnished. C. If required by the Department, the CONTRACTOR shall arrange for an approved building for the use of the inspector, such building to be located conveniently near the plant, independent of any building used by the material producer. D. Adequate safety measures shall be provided and maintained. It is understood that the OWNER reserves the right to retest all materials prior to incorporation into the work which have been tested and accepted at the source of supply after the same have been developed and to reject all materials which, when retested, do not meet the requirements of these specifications. 8.25 Inspection of Work. Inspectors employed by the Department will be authorized to inspect all materials and each part or detail of the work done. Such inspection may extend to all or any part of the work and to the preparation, fabrication, or manufacture of the materials to be used. The inspector will not be authorized to alter or waive the provisions of the contract. The Department shall be allowed access to all parts of the work and shall be furnished with such information and assistance by the CONTRACTOR as is required to make a complete and detailed inspection. If the Department requests it, the CONTRACTOR, at any time before acceptance of the work, shall remove or uncover such portions of the finished work as may be directed. After examination, the CONTRACTOR shall restore said portions of the work to the standard required by the specifications. Should the work thus exposed or examined prove acceptable, the uncovering, or removing, and the replacing of the covering or making good of the parts removed will be paid for as extra work. Should the work so exposed or examined prove unacceptable, the uncovering or removing, and the replacing of covering or making good of the parts removed, will be at the CONTRACTOR's expense. Any work done or materials used without inspection by the Owner's representative may be ordered removed and replaced at the CONTRACTOR's expense. The Department must be notified within twenty-four (24) hours before placement of any concrete, asphalt, or pipe and an inspector must be present during these operations. The inspector will not be authorized to issue instructions contrary to the plans and specifications, or to act as foreman for the CONTRACTOR. 8.26 Removal of Unacceptable and Unauthorized Work. All work which does not conform to the requirements of the contract will be considered as unacceptable. Unacceptable work, whether the results of poor workmanship, use of defective materials, damage through carelessness, or any other cause, shall be removed immediately and replaced in an acceptable manner. Work done contrary to the instructions of the Department, work done beyond the line shown on the plans, or any extra work done without authority, will be considered as unauthorized and will not be paid for under the provisions of the contract. Work so done may be ordered removed or replaced at the CONTRACTOR's expense. Upon failure on the part of the CONTRACTOR to comply with any order of the Department made under the provisions of this article, the Department will have the authority to cause unacceptable work to be remedied or removed and replaced and unauthorized work to be removed and to deduct the costs from any monies due or to become due to the CONTRACTOR. Any defects in workmanship or materials will be corrected by the CONTRACTOR at no additional expense to the OWNER. Any and all adjustments called to the attention of the CONTRACTOR by the OWNER will be corrected within a reasonable time. The term "reasonable" will be interpreted as being within thirty (30) days or less, unless the OWNER agrees to extend this schedule. 8.27 Load Restrictions. The CONTRACTOR shall comply with all legal load restrictions in the hauling of materials on public roads beyond the limits of the project. A special permit will not relieve the CONTRACTOR of liability for damage which may result from the moving of equipment. The operation of equipment of such weight or so loaded as to cause damage to structures or the roadway or to any other type of construction will not be permitted. Hauling of materials over the base course or surface course under construction shall be limited as directed. No loads will be permitted on a concrete pavement, base or structure before the expiration of the curing period. The CONTRACTOR shall be responsible for all damage done by his/her hauling equipment. 8.28 Maintenance During Construction. The CONTRACTOR shall maintain the work during construction and until the project is accepted. This maintenance shall constitute continuous and effective work prosecuted day by day, with adequate equipment and forces to the end that the construction will be kept in satisfactory condition at all times. All cost of maintenance work during construction and before the project is accepted shall be included in the bid on the various pay items and the CONTRACTOR will not be paid an additional amount for such work. 8.29 Failure to Maintain Construction. If the CONTRACTOR, at any time, fails to comply with the provisions of maintenance, the Department will immediately notify the CONTRACTOR of such non-compliance. If the CONTRACTOR fails to remedy unsatisfactory maintenance within 24 hours after receipt of such notice, the Department may immediately proceed to maintain the project, and the entire cost of this maintenance will be deducted from monies due or to become due the CONTRACTOR on this contract. 8.30 Final Inspection. Upon due notice from the CONTRACTOR of presumptive completion of the entire project, the Department will inspect with the CONTRACTOR. If all construction provided for and contemplated by the contract is found completed to his/her satisfaction, that inspection shall constitute the final inspection. If, however, the inspection discloses any work, in whole or in part, as being unsatisfactory, the Department will give the CONTRACTOR the necessary instructions for correction of same, and the CONTRACTOR shall immediately comply with and execute such instructions. Upon correction of the work, another inspection will be made which shall constitute the final inspection provided the work has been satisfactorily completed. 8.31 Laws to be Observed. The CONTRACTOR shall keep fully informed of all Federal and State laws, all local laws, ordinances, and regulations and all orders and decrees of bodies or tribunals having any jurisdiction or authority, which in any manner may affect those engaged or employed on the work, or which in any way affect the conduct of the work. The CONTRACTOR shall at all times observe and comply with all such laws, ordinances, regulations, orders and decrees; and shall protect and indemnify the OWNER and its representatives against any claim or liability arising from or based on the violation of any such law, ordinance, regulations, order, or decree, whether by himself/herself or his/her employees. 8.32 Contractor and their Employees. A. The CONTRACTOR and Subcontractors employed upon the work shall and will be required to conform to the labor laws of the State of Oklahoma and the various acts amendatory and supplementary thereto, and to all laws, ordinances, and legal requirements applicable thereto. B. The CONTRACTOR agrees to comply with all terms of relating to equal employment opportunity. C. The CONTRACTOR shall employ competent, experienced persons for performance of the work embraced in this contract; and shall promptly discharge any and all incompetent or otherwise unsatisfactory employees. D. CONTRACTOR's employees directly employed in performance of the work shall not be paid less than the prevailing minimum wage scale and agrees to comply with the provisions of Title 40 Oklahoma Statutes relating to minimum wage scale of public projects. E. The CONTRACTOR and each Subcontractor shall pay the contributions required by the Social Security Act, U.S. Current Tax Payment Act (withholding tax) and the public laws of the State and shall accept exclusive liability for said contributions. The CONTRACTOR further shall indemnify and hold harmless the OWNER on account of any such contributions assessed against the OWNER. F. The CONTRACTOR agrees to keep an accurate record showing the names and occupation of all employees, including the employees of any Subcontractor, employed on the contract and also showing the actual wages paid to each of the employees, which record shall be open at all reasonable hours to the inspection of the OWNER or the Commissioner of Labor, State of Oklahoma. G. The CONTRACTOR further agrees that it (and CONTRACTOR's Subcontractors, if any) will not fail or refuse to hire or discharge any individual, or otherwise discriminate against any individual with respect to this compensation, terms, conditions, or privileges of employment, because of such individual's race, color, religion, sex, age or national origin, and further agrees that it will not (nor will its Subcontractors, if any) limit segregate or classify its employees in any way which would deprive or tend to deprive any individual of employment opportunities or otherwise adversely affect his/her status as an employee, because of such individual's race, color, religion, sex, age; physical handicap or national origin. CONTRACTOR further agrees with the OWNER that this contract may be terminated by the OWNER in the event there shall be a violation of any of the provisions of this paragraph; upon notice in writing given, and all monies to become due pursuant to any other provisions of this contract from the date of termination shall thereafter be forfeited the CONTRACTOR being entitled only to monies expended and services performed up to and including the date of termination. 8.33 Patented Devices, Materials and Processes. If the CONTRACTOR employs any design, device, material, or process covered by letters of patent or copyright, they shall provide for such use by suitable legal agreement with the patentee or OWNER. The CONTRACTOR and the surety shall indemnify and save harmless the OWNER, any affected third party from any and all claims for infringement by reason of the use of any such patented design, device, material, or process, or any trademark or copyright, and shall indemnify the OWNER for any costs, expenses, and damages which it may be obliged to pay by reason of any infringement, at any time during the prosecution or after the completion of the work. 8.34 Public Convenience and Safety. The CONTRACTOR shall comply with all applicable Federal, State, and local laws governing safety, health and sanitation. A. Necessary sanitary conveniences for the use of employees on the work, properly secluded from public observation, shall be provided and maintained by the CONTRACTOR. The construction and location of the facility and disposal of the contents shall comply with all laws of the OWNER and State, relating to health and sanitation regulations. B. The CONTRACTOR shall provide all safeguards, safety devices and protective equipment and take any other needed actions, on his/her own responsibility or as the Department may determine, reasonably necessary to protect property in connection with the performance of the work covered by the contract. C. Materials stored on site shall be so placed and the work shall, at all times, be so conducted as to cause no greater obstruction to the traveling public than is considered necessary by the Department. D. When the use of explosives is necessary for the prosecution of the work, no blasting shall be done without the approval of the Department. The CONTRACTOR shall adhere to all Federal and State laws and City ordinances regulating the purchase, transportation, storage, handling and use of such explosives with the utmost care not to endanger life or property, including new work. The CONTRACTOR shall be responsible for all damage resulting from the use of explosives. 8.35 Contractor's Responsibility for Work. The performance of the contract and the work, as well as the full dollar amount of the contract, is at the risk of the CONTRACTOR. The CONTRACTOR shall take all responsibility of the work, and shall bear all losses from any cause whatsoever, including, but not limited to, losses resulting because of the amount or character of the work, or because the nature of the land in or on which the work is done is different from what is assumed or expected, or on account of the weather, floods, fire, windstorm, or other actions of the elements, or any cause or causes whatsoever for which the OWNER is not responsible. If the work or any part or parts thereof is destroyed or damaged from any of the aforesaid causes prior to Owner's final acceptance of same, the CONTRACTOR, at CONTRACTOR's expense, shall restore the some or remedy the damage. 8.36 Assignment and Subletting of Contract. The CONTRACTOR shall give his/her personal attention to the fulfillment of this contract. A. CONTRACTOR shall not let, assign, or transfer it or his/his right, title, or interest in or to the some or any part thereof, by attorney or otherwise, or sublet any part of the work to any other person without the previous consent of the OWNER in writing. B. Should any Subcontractor fail to perform in a satisfactory manner the work undertaken by him/her, his/her subcontract shall be immediately terminated by the CONTRACTOR upon notice from the OWNER. C. The CONTRACTOR shall be as fully responsible to the OWNER for the acts and omissions of persons directly employed by them, as (s)he is for the acts and omissions of persons directly employed by him/her. Nothing contained in these Project Documents shall create any contractual relationship between any Subcontractor and the OWNER. 8.37 Time and Progress. A. The work shall be commenced on or after the date of the Notice to Proceed from the OWNER. The CONTRACTOR agrees that the work shall be prosecuted regularly, diligently, and uninterruptedly at a uniform rate of progress so as to insure completion within the number of days stated in the Bid Proposal. It is expressly understood and agreed that the said time for the completion of the work described herein is a reasonable time for the completion of the same. The CONTRACTOR is required to furnish the Department with progress schedules, in a format approved by the Department, setting forth in detail the procedure (s)he proposes to follow, and giving the dates on which (s)he expects to start and to complete separate portions of the work. If at any time, in the opinion of the Department, proper progress is not being maintained, such changes shall be made in the schedule of operations which will satisfy the Department that the work will be completed within the period stated in the proposal. C. Except as otherwise required for the safety or protection of persons or the Work or property at the site or adjacent thereto, and except as otherwise stated in the Project Documents, all Work shall be performed during regular working hours, and the CONTRACTOR will not permit overtime work or the performance of Work on Saturday, Sunday, or any legal holiday without the Owner's written consent given after prior written notice to the Engineer. The CONTRACTOR is to compensate the OWNER for any charges incurred by the OWNER for the inspection of the Work outside regular business hours. D. It is further agreed that time is of the essence of each and every portion of this contract and the specifications wherein a definite and certain time is fixed for the performance of any act whatsoever; and where under the contract an allowance of additional time for the completion of any work is made, the new time fixed by such extension shall be of the essence of this contract. E. Should the CONTRACTOR be delayed in the final completion of the work by any act or neglect of the OWNER or Consultant, or of any employees of either, or by strikes, injunctions, fire, or other cause or causes outside of and beyond the control of the CONTRACTOR and which, in the opinion of the Department, could have been neither anticipated nor avoided, then an extension of time sufficient to compensate for the delay, as determined by the Department, shall be granted by the OWNER, provided, the CONTRACTOR shall give the OWNER and the Department notice in writing of the cause of the delay in each case within ten (10) days after the delay. Time extensions may be granted for unusually inclement weather occurring during any given month. The CONTRACTOR's progress schedule must include these anticipated adverse weather delays in all weather -dependent activities. G. Anticipated weather delays (days) included in the contract period at time of award are based on the following: Monthly Anticipated Adverse Weather Delay Work Days Based on Five (5) Day Work Week JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC 10 6 8 6 6 4 3 3 6 5 3 6 H. Time extensions to the contract period will be granted only when the delay has been documented with OWNER in a timely manner and OWNER agrees that the delay actually occurred and affects work in progress. Extensions of time will not be granted for delays caused by inadequate or insufficient construction force or the failure of the CONTRACTOR to place orders for equipment or materials a sufficient time in advance to insure delivery when needed. J. Any extension of time by the OWNER shall not release the CONTRACTOR and surety herein from the payment of liquidated damages for a period of time not included in the original contract or the time extension as herein provided. K. Failure to complete project within specified time, asset forth in this contract, may be grounds for disqualification for future consideration for contracts with the City of Owasso. L. The Department may require the CONTRACTOR to finish a road section on which work is in progress before work is started on any additional road sections if the opening of such section is in the public interest or welfare. 8.38 Character of Workers, Methods and Equipment. The CONTRACTOR shall at all times employ sufficient labor and equipment for prosecuting the several classes of work to full completion in the manner and time required by these specifications. All workers shall have sufficient skill and experience to perform properly the work assigned to them. Workers engaged in special work or skilled work shall have sufficient experiences in such work and in the operation of the equipment required to perform all work properly and satisfactorily. Any person employed by the CONTRACTOR or by any Subcontractor who does not perform his/her work in a proper and skillful manner or is intemperate or disorderly shall, at the written request of the Department, be removed forthwith by the CONTRACTOR or Subcontractor employing such person, and shall not be employed again in any portion of the work without the approval of the Department. Should the CONTRACTOR fail to remove such person or persons as required above, or fail to furnish suitable and sufficient personnel for the proper prosecution of the work, the Department may suspend the work by written notice until such orders are complied with. 8.39 Limitation of Operations. The CONTRACTOR shall conduct the work at all times in such a manner and sequence to the satisfaction of the Department. (S)he shall not open up work to the prejudice or detriment of work already started. 8.40 Contractor's Right of Protest. If the CONTRACTOR considers any work demanded of him/her to be outside the requirements of the contract, or considers any record or ruling of the Department to be unfair, (s)he shall, immediately upon such work being demanded or such record or ruling being made, ask for written instructions or decisions, whereupon (s)he shall proceed without delay to perform the work or to conform to the record or ruling. Within ten (10) days after the date of receipt of written instructions or decisions, (s)he shall file a written protest with the Department, stating clearly and in detail the basis of his/her objections. Except for such protest and objections as are made of record in the manner herein specified and within the time stated, the records, rulings, instructions, or decision of the Department shall be final and conclusive. 8.41 Right of Owner to Terminate Contract. If the work to be done under this contract shall be abandoned by the CONTRACTOR, or if this contract shall be assigned by him/her otherwise than as herein provided, or if the CONTRACTOR should be adjudged as bankrupt, or if a general assignment of his/her assets be made for the benefit of his creditors, or a receiver should be appointed for the CONTRACTOR or any of his/her property; or if at any time the Department shall certify in writing that the performance of the work under this contract is being unnecessarily delayed, or that the CONTRACTOR is willfully violating any of the conditions or covenants of this contract or the specifications therefore, or that (s)he is executing the same in bad faith or otherwise not in accordance with the terms of this contract; or if the work be not substantially completed within the time named for its completion, or within the time to which such completion date may be extended then the OWNER may serve written notice upon the CONTRACTOR and his/her surety of said Owner's intention to terminate this contract, and unless within five (5) days after the serving of such notice upon the CONTRACTOR a satisfactory arrangement is made for the continuance thereof, this contract shall cease and terminate. In the event of such termination, the OWNER shall immediately serve notice thereof upon the surety and CONTRACTOR, and the surety shall have the right to take over and complete the work, provided, however, that if the surety does not commence performance thereof within thirty (30) days from the date of said notice of termination, the OWNER may take over the work and prosecute same to completion, by contract, or otherwise for the account and at the expense of the CONTRACTOR; and the CONTRACTOR and his/her surety shall be liable to the OWNER for any and all cost sustained by the OWNER by reason of such prosecution and completion. In such event the OWNER may take possession of, and utilize in completing the work, all such materials, equipment, tools and plant as may be on the site of the work and necessary therefore. 8.42 Final Acceptance. When the work has been completed, the Department shall carefully measure and determine the as -built quantities of each class of work as shown in the schedule of bid items and such extra work performed by order of the Department. The aggregate cost of the work done and the materials furnished shall constitute the amount due for the completed work. All prior estimates and payments shall be subject to correction in the final estimate and payment. It shall be the duty of the Department to determine when the work is completed and the contract fulfilled, and to recommend its acceptance by the OWNER. The work specified to be performed shall not be considered finally accepted until all the work has been accepted by the City of Owasso and its Trust Authorities. 8.43 Contractor's Obligation after Acceptance. CONTRACTOR further agrees without cost other than is specially provided for in this contract, at any and all times during the guaranty period following the completion and final acceptance of the work embraced in this contract, without notice from OWNER, to refill all trenches or ditches that may sink or settle; and to repair all breaks or failures that may occur in the construction work due to defective material or workmanship; and to indemnify, save harmless and defend OWNER from any and all suits and actions of every description brought against the OWNER for, or on account of injuries or damages alleged to have been received or sustained by any party or parties by reason of, or arising out of the failure of CONTRACTOR to refill all trenches or ditches; and to repair all breaks or failures of said construction work, which said injuries or damages are alleged to have been received during the guaranty period from the final acceptance of the work hereunder; and to pay any and all judgments that might be rendered against the OWNER in any suits and actions, together with such expenses or attorney's fees expended or incurred by the OWNER in the defense thereof. 8.44 Payment or Acceptance Not a Waiver by Owner. Neither acceptance by the OWNER or the Department, or any employee of either, nor any order by the OWNER for payment of money, or the payment thereof, nor any taking of possession by OWNER, nor the granting of any extension of time, shall operate as a waiver of any rights or powers of OWNER hereunder, and in the event that after the work hereunder has been accepted and final payment made, it should be discovered that any part of this contract has not been fully performed or has been done in a faulty or improper manner, the CONTRACTOR shall immediately remedy such defect, or in the event of neglect to do so within a reasonable time after notice thereof, shall be liable for the damage caused thereby, as OWNER may elect. The acceptance of the work or final payment therefore shall be no bar to suit against the CONTRACTOR or surety, or both. IN WITNESS WHEREOF, the parties hereby have signed this Agreement in duplicate. One counterpart has been delivered to CONTRACTOR, the other belongs to OWNER. All portions of the Project Documents have been signed by OWNER and CONTRACTOR. This Agreement will be effective on September 3, 2024. OWNER: By Alvin Fruga, Mayor (SEAL) ATTEST: Juliann M. Stevens, City Clerk APPROVED AS TO FORM & CONTENT: Julie Trout Lombardi, City Attorney Address for giving notices: 200 South Main Street Owasso, OK 74055 CONTRACTOR: By (SEAL) Title Sd R6u Rap.RELLCNnnnquLCswuq TO: The Honorable Mayor and City Council FROM: Daniel Dearing, Asst. City Engineer SUBJECT: Tulsa County Interlocal Agreement - 117+h Force Main Replacement DATE: August 30, 2024 BACKGROUND: • 1171h Force Main is a pressurized sanitary sewer line built in 1975. It has reached its life span of nearly 50 years and has deteriorated with corrosion. • In 2021, Council approved a design contract with Kellogg Engineering. • In 2022, design alignment changed due to significant construction difficulty and cost. • In 2023, new alignment design completed and easement acquisition commenced. • In 2024, the cost and time of the easement acquisition process led to re-evaluating easement needs. Staff determined that shifting into Tulsa County's right-of-way (ROW) could be a time and cost savings by eliminating easements that would need to be acquired for the project. Moving into Tulsa County ROW would place the pipeline under the street. Tulsa County requires an Interlocal agreement to utilize their ROW and establish some maintenance/repair terms for the roadway. • There is no cost or fee associated with the Interlocal Agreement. The only costs involved will be construction costs as part of the project. • Use of Interlocal Agreement will eliminate the City's need to acquire 5 permanent easements and 4 temporary easements. AGREEMENT: In order to formalize responsibilities, an agreement has been drafted with Tulsa County that includes the following: • The City of Owasso will provide all necessary labor & equipment for the project. • The City will notify all landowners and ensure that access to properties/driveways will remain in place, other than brief periods when work is taking place directly in front of driveways. • The City shall cause the proposed Project to be constructed with the proposed force main having a minimum cover of 42" under the roadway in North 1 171h East Avenue. • The City shall cause the proposed Project to be constructed with the proposed force main to be backfilled full depth with Oklahoma Department of Transportation Type A, aggregate base. • The City shall cause the proposed Project to be constructed to repair North 1171h East Avenue from East 69rh Street North to East 715r Street North,. per the details on the plan. • Upon completion of the Project, the City shall be responsible for any roadway repairs directly caused by the proposed sanitary sewer force main that is installed under North 117th East Avenue. • Duration of the agreement shall be from the date of execution and shall automatically renew unless terminated by mutual agreement of both parties. Tulsa County Inter -local Agreement 1171h Force Main Replacement Page 2 RECOMMENDATION: Staff recommends approval of the Interlocal Agreement with Tulsa County for the installation of a sanitary sewer force main within the existing right-of-way and under the existing roadway of North 117th East Avenue from East 69th Street North to East 71st Street North and authorization to execute all necessary documents. ATTACHMENTS: Location Map Tulsa County Interlocal Agreement 117th Force Main Replacement V = 522 ft Sub Title 07/28/2023 sQ PELL N+P«RE� E LL fv«r i ny This map may represents a visual display of rel4.=_d geographic information. Data provided here on is not guarantee of actual field conditions. To be sure of complete accuracy, please contact the responsible staff for most up-to-date inform au on. INTERLOCAL AGREEMENT THIS AGREEMENT, by and between the Board of County Commissioners of Tulsa County, Oklahoma, hereinafter called "County" and the City of Owasso, Oklahoma, hereinafter called "City". WITNESSETH: WHEREAS, by virtue of 69 O.S., 2021, Section 1903, the Board of County Commissioners is authorized to enter into Agreements with municipalities to construct, improve, and repair any of the streets of such municipalities, and; WHEREAS, the County is desirous of participating in projects and the provision of services mutually advantageous to the County and other units of government; THEREFORE, in consideration of the covenants and conditions hereinafter contained, the parties hereto agree as follows: 1. The duration of this Agreement shall be from" the date of execution of this Agreement, shall automatically renew unless.terminated by mutual agreement of both parties. 2. The purpose of this Agreement is for the County to allow the City to install a sanitary sewer' force main withimthe existing right-of-way and under the existing roadway of N. '117Th E. Ave. from E. 69Th St. N. to,L 71s' St. N., as depicted on attached Exhibit "A". 3. The City, shall provide the necessary labor and equipment to complete the project; including but not limited to; engineering, construction, inspection, testing, traffic control, backfill, pavement removal, and pavement replacement. 4. The City will notify ;all impacted landowners and ensure that access to property/driveways will remain in place, other than brief periods when work is taking place directly in front of driveways. 5. The City shall cause the proposed Project to be constructed as follows: a. Said proposed force main shall have a minimum cover of 42" under the roadway in N. 117Th E. Ave. b. Said proposed force main shall be backfilled full depth with ODOT Type A, aggregate base. c. N. 117Th E. Ave. from E. 69Th St. N. to E. 71st St. N., as depicted on attached Exhibit "A" shall be reconstructed as per the details shown on Exhibit "B". 6. Upon completion of the Project, the City shall be responsible for any roadway repairs directly caused by the proposed sanitary sewer force main that is installed 1 of 4 under said N. 117Th E. Ave. In the event that the City does not repair the damage in a timely fashion, the County will make said repairs and charge the City for any and all expenses related to said repairs. 7. This Agreement shall be effective from and after the date of execution hereof and is intended only for the purpose described in Section 2 above. 8. The rights, duties, and obligations under or arising from this Agreement shall not be assigned by either party hereto without the express written consent of the other. Approved by the Owasso City Council on the day,of 2024. CITY OF;OWASSO, OKLAHOMA BY: Alvin Fruga, Mayor ATTEST: LOU Juliann M. Stevens, City APPROVED AS TO BY: Julie Lombardi, City Attorney Approved by the Board of County Commissioners of Tulsa County, Oklahoma on the day of ;'2024. TULSA COUNTY BOARD OF COUNTY COMMISSIONERS ATTEST: Michael Willis, County Clerk APPROVED AS TO FORM: Asst. District Attorney By: Stan Sallee, Chairman 2 of 4 EXHIBIT "A" 3 of 4 EXHIBIT "B" w DRIVING LANE DRIVING LANE p_� PRIME COAT TACK COAT IS SUPERPAVE TYPE `S3' t.Y SUPERPAVE TYPE'S4' SHOULDER SHOULDER (PG64-22 OK) (PG64-22 OK) 2.0% 2__0% -) I I —I I( -I I I -I I I -I 11-1 11-ITi-i �-i i 1-I i I-III-ILI I -I I I-) I I -III" \\\` 3' OF ODOT TYPE 'A' EXISTING SUB -GRADE AGGREGATE BASE MATERIAL COMPACTED TO 95% STD, COMPACTED TO 959 STD. PROCTOR DENSITY. PROCTOR DENSITY. PROPOSED ROADWAY SECTION N.T.& 4of4 CITY OF OWASSO HEALTHCARE SELF INSURANCE FUND CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 08114 VENDOR I DESCRIPTION AETNA HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE HEALTHCARE DEPT TOTAL DELTA DENTAL DENTAL MEDICAL SERVICE DENTAL MEDICAL SERVICE ADMIN FEES DENTAL DEPT TOTAL VSP VISION MEDICAL SERVICES VISION MEDICAL SERVICES ADMIN FEES VISION DEPT TOTAL AMOUNT 586,751.57 173,683.86 4,180.29 122,488.86 221,733.86 1,108,838.44 8,197.79 10,593.83 3,583.54 22,376.16 2,169.79 274.99 1,466.79 3,911.57 HEALTHCARE SELF INSURANCE FUND TOTAL 1,135,125.17 CITY OF OWASSO HEALTHCARE SELF INSURANCE FUND CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 08129 VENDOR DESCRIPTION AETNA HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE ADMIN FEES STOP LOSS HEALTHCARE DEPT TOTAL DELTA DENTAL DENTAL MEDICAL SERVICE DENTAL DEPT TOTAL VSP ADMIN FEES ADMIN FEES VISION DEPT TOTAL HEALTHCARE SELF INSURANCE FUND TOTAL AMOUNT 135,771.63 139,279.23 114,575.30 47,754.53 109,083.89 143,815.63 14,555.18 76,614.96 781,450.35 5,335.40 6,335.40 1,441.26 84.69 1,625.95 788,311.70 PUBLIC NOTICE The following is a summary of relevant financlal information for Increment District No. 1, City of Owasso, for the fiscal year indicated herein. The report is available for public Inspection during business hours in the office of the City Clerk, 200 S. Main St., Owas P j4055 Christoph r-Ganett, City Manager INCREMENT DISTRICT NO. 1, CITY OF OWASSO, FYE 2024 ANNUAL REPORT TIF#1 VALUES Base Assessed Value $ 7,115,628.00 Increment Assessed Value 3,328,978.00 Total Assessed Base and Increment $ 10,444,606.00 Base Sales Tax $ _ Sales Tax Increment (Collected to Date) 931,904,99 Total Sales Tax Base and Increment $ 931,904.99 TIF #1 FINANCIAL REPORT AS OF JUNE 30, 2024t Fiscal Year to Total to Date Date TIF Related Revenues Sales Tax Increment Collected Ad Valorem Increment Collected Interest Collected TIF Related Expenditures Land Acquisition and Development Financing Assistance Public Infrastructure and Facilities Improvements Project Implementation and Administration Advancements Eligible for Relmbursementtt Project Implementation and Administration Interest and Financing Expenditures Total Advancements Eligible for Reimbursemenitt Interest on Indebtedness} t t Outstanding Debt Principal as of June 30, 2024 TIF #1 PROJECT BUDGET EXPENDITURES AS OF JUNE 30, 2024 Land Acquisition and Development Financing Assistance Public Infrastructure and Facilities Improvements Project Administration TOTAL $ 183,984.72 $ 931,904.99 364,398.15 1,485,190.24 33,973.42 49,370.82 $ 582,356.29 $ 2,466,466.05 $ 300,563.78 $ 1,412,714.67 5,175,00 5,175.00 513.00 91,759.85 $ 306,251.78 $ 1,509,649.52 Total Budget TIF #1 Expenditures to Remaining Date Budget $ 13,800,000 $ 1,412,715 $ 12,387,285 3,000,0D0 5,175 2,994,825 200,000 91,760 108,240 $ 17,000,000 $ 1,509,650 $ 15,490,350 Person In charge of project plan Implementation: Christopher Garrett Interests Disclosed Pursuant to 62 O.S. § 857: NONE t Amounts are unaudited and subject to adjustment andlor reclassification t t Advances of TIF-eligible costs from City General Fund may be reimbursed wilh future increment revenues t t t Interest an indebtedness paid directly from Increment revenues. CITY OF OWASSO GENERALFUND PAYROLL PAYMENT REPORT PAY PERIOD ENDING 08/10/24 Department Payroll Expenses Total Expenses 105 Municipal Court 6,843.68 10,938.60 110 Managerial 27,970.24 38,143.45 120 Finance 21,711.14 34.452.04 130 Human Resources 13.370.60 20,591.43 160 Community Development 23,853.27 35,913.73 170 Engineering 20,528.17 31,533.20 175 Information Systems 24,941.82 36,674.41 181 Building Maintenance 11,744.95 18,871.81 190 Cemetery - - 201 Police Overtime -Grant - - 215 Central Dispatch 3,796.95 6,178.24 221 Animal Control 5,966.20 10,200.80 280 Emergency Preparedness 2,814.29 3,926.95 370 Stormwater/ROW Maint. 7,983.93 13,241.85 515 Park Maintenance 13,504.30 20,695.12 520 Culture/Recreation 9,187.97 14.500.08 550 Community -Senior Center 7,888.44 10,593,04 580 Historical Museum 948.40 1,056.51 720 Strong Neighborhood 457.40 557.93 General Fund Total 203,511.75 308,069.19 185 Vehicle Maintenance Fund Total 13,715.45 22 987.18 255 Ambulance Fund Total 699.31 779.03 215 E911 Communication 33,301.72 50,767.51 250 Fire Fund 37 Total 257,264.02 394 854.54 201 Police Fund 38 Total 252.378.73 379,375.39 300 Streets Fund 39 Total 24,208.47 42,955.33 370 Stormwater Fund 27 Total 6,352.93 10,297.92 150 Worker's Compensation Total 720 Strong Neighborhoods Total 4,895.62 7,021.02 CITY OF OWAsSO GENERALFUND PAYROLL PAYMENT REPORT PAY PERIOD ENDING 08/24/24 Department Payroll Expenses Total Expenses 105 Municipal Court 6,728.66 7,849.13 110 Managerial 27,737.81 33,241.55 120 Finance 21,661.15 26,043.44 130 Human Resources 13,310.59 16,017.68 160 Community Development 24,792.74 29,814.18 170 Engineering 20,503.18 24,639.26 175 Information Systems 24,741.81 29,593.93 181 Building Maintenance 12.006.42 14,083.64 190 Cemetery 1,446.75 1,754.08 201 Police Overtime -Grant - - 215 Central Dispatch 3,766.99 4,530.18 221 Animal Control 5,886.28 7,035.96 280 Emergency Preparedness 2,814.29 3,384.47 370 Stormwater/ROW Maint. 7,858.93 9,479.22 515 Park Maintenance 13.776,29 16,467.31 520 Culture/Recreation 9,162.97 10,959.18 550Community-Senior Center 8,188.32 9,505.14 580 Historical Museum 948.40 1,056.51 720 Strong Neighborhood 457.40 550.08 General Fund Total 205,788.98 246,004.94 185 Vehicle Maintenance Fund Total 13 667.57 16 431.09 255 Ambulance Fund Total 699.31 779.03 215 E911 Communication 33,921.34 40,564.45 250 Fire Fund 37 Total 255,617.54 302,763.09 201 Police Fund 38 Total 251,000.76 293,768.38 300 Streets Fund 39 Total 23,656.19 28,441.61 370 Stormwater Fund 27 Total 6,922.95 8,375.88 150 Worker's Compensation Total 720 Strong Neighborhoods Total 4,870.62 5,857.40 OWASSO PUBLIC WORKS AUTHORITY PAYROLLPAYMENTREPORT PAY PERIOD ENDING DATE 08/10/24 Department Payroll Expenses Total Expenses 400 OPWA Administration 20,259.11 29,858.73 405 Utility Billing 9,346.81 15,965.63 420 Water 19,326.59 30,730.32 450 Wastewater 16,833.40 28,837.74 455 Wastewater Collection 15,603.54 26,582.10 480 Refuse 16,377.42 28,027.04 485 Recycle Center 3,050.40 5,699.79 FUND TOTAL 100,797.27 165,701.35 OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 08/24/24 Department Payroll Expenses Total Expenses 400 OPWA Administration 20,239.45 24,340.20 405 Utility Billing 9,460.16 11,257.63 420 Water 18,049.17 21,631.83 450 Wastewater 16,680.43 20,011.72 455 Wastewater Collection 15,118.03 18,150.44 480 Refuse 16,197.33 19,482.11 485 Recycle Center 3,050.40 3,682.71 FUND TOTAL 98,794.97 118,556.64 Department 600 Golf Shop Operations 605 Cart Operations 610 Golf Course Operations 670 Food & Beverage 690 General & Administration OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 08/10/24 Payroll Expenses 8,054.63 4,472.00 22,317.52 5,963.44 4,552.21 Total Expenses 12,629.38 4,981.83 30,369.70 8,269.33 6,553.65 FUND TOTAL 45,359.80 62,803.89 OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 08124/24 Department Payroll Expenses Total Expenses 600 Golf Shop Operations 7,314.95 8,638.73 605 Cart Operations 4,258.50 4,743.99 610 Golf Course Operations 20,601.94 23,859.71 670 Food & Beverage 4,826.01 5,508.54 690 General & Administration 4,552.21 5,424.88 FUND TOTAL 41,553.61 48,175.85 CITY OF OWASSO GENERAL FUND & HALF -PENNY SALES TAX FISCAL YEAR 2024-2025 Budgetary Basis Statement of Revenues & Expenditures As of July 31, 2024 MONTH YEAR PERCENT TO -DATE TO -DATE BUDGET OF BUDGET REVENUES: Taxes $ 4,006,493 $ 4,006,493 $ 45,856,117 8.74% Licenses & permits 25,930 25,930 253,302 10.24% Intergovernmental 127,890 127,890 1,009,112 12.67% Charges for services 63,129 63,129 768,224 8.22% Fines & forfeits 36,667 36,667 311,899 11.76% Other 3,851 3,851 87,099 4.42% Interest 39,931 39,931 395,074 10.11% TOTAL REVENUES $ 4,303,890 $ 4,303,890 $ 48,680,827 8.84% EXPENDITURES: Personal services $ (2,126,443) $ (2,126,443) $ (29,847,424) 7.12% Materials & supplies (53,241) (53,241) (2,008,557) 2.65% Other services (440,491) (440,491) (4,585,312) 9,61% Capital outlay (158,220) (158,220) (2,069,948) 7.64% TOTAL EXPENDITURES $ (2,778,395) $ (2,778,395) $ (38,511,241) 7.21% REVENUES OVER EXPENDITURES $ 1,525,495 $ 1,5 55,495 $ 10,169,586 TRANSFERS IN (OUT): Transfers in $ 2,068,981 $ 2,068,981 $ 23,233,643 8.91% Transfers out (3,239,185) (3,239,185) (36,523,857) 8.87% TOTAL TRANSFERS $ (1,170,204) $ (1,170,204) $ (13,290,214) 8.81% NET INCOME (LOSS) $ 355,291 $ 355,291 $ (3,120,628) ENCUMBRANCES OUTSTANDING $ (385,658) FUND BALANCE (Budgetary Basis) Beginning Balance 18,934,042 18,934,042 Ending Balance $ 18,903,675 $ 15,813,414 Q:\Finance (120)\Accounting\Reports\Current FY\GF Financials CITY OF OWASSO OWASSO PUBLIC WORKS AUTHORITY - OPERATING FUND FISCAL YEAR 2024-2025 Budgetary Basis Statement of Revenues 8 Expenses As of July 31, 2024 MONTH YEAR PERCENT TO -DATE TO -DATE BUDGET OF BUDGET OPERATING REVENUES: Water $ 801,894 $ 801,894 $ 8,018,297 10.0017. Wastewater 575,470 575,470 6,646,913 8.66% Refuse 246,000 246,000 2,731,312 9.01% Recycle 4,016 4,016 26,410 15.21% Other Utility fees 17,658 17,658 220,566 8.01% TOTAL OPERATING REVENUES $ 1,645,038 $ 1,645,038 $ 17,643,498 9.32% OPERATING EXPENSES: OPWA administration $ (435,940) $ (435,940) $ (1,380,553) 31,58% Utility Billing (45,903) (45,903) (620,844) 7.39% Water (121,401) (121,401) (5,517,969) 2.20% Wastewater Treatment (61,799) (61,799) (1,656,242) 3.73% Wastewater Collections (1,272,681) (1,272,681) (1,441,638) 88.28% Refuse (61,586) (61,586) (1,584,742) 3.897. Recycle (13,827) (13,827) (289,947) 4.77% Debt payments (273,201) (273,201) (3,506,900) 7.79% TOTAL OPERATING EXPENSES $ (2,286,338) $ (2,286,338) $ (15,998,835) 14.29% OPERATING REVENUES OVER/(UNDER) EXPENDITURES $ (641,300) $ (641,300) $ 1,644,663 NONOPERATING REVENUES/(EXPENSES): Interest $ 17,871 $ 17,871 $ 187,784 9.52% Other revenues/(expenses) 3,518 3,518 20,457 17.20% TIF revenues/(expenses) 17,154 17,154 (79,788) -21.50% TOTAL NONOPERATING REVENUES/(EXPENSES) $ 38,544 $ 38,544 $ 128,453 LONG-TERM DEBT PROCEEDS AND EXPENDITURES: Proceeds of long-term debt $ - $ - $ 42,000,000 Expenditures of long-term debt (333,771) (333,771) (42,000,000) TOTAL LONG-TERM DEBT PROCEEDS AND EXPENDITURES $ (333,771) $ (333,771) $ - NET INCOME (LOSS) $ (936,527) $ (936,527) $ 1,773,116 ENCUMBRANCES OUTSTANDING $ (10,287,586) BOND PROCEEDS RECEIVABLE 7,770,260 FUND BALANCE (Budgetary Basis) Beginning Balance 7,770,579 7,770,579 Ending Balance $ 4,316,726 $ 9,543,695 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY FISCAL YEAR 2024-2025 Budgetary Basis Statement of Revenues & Expenses As of July 31, 2024 OPERATING REVENUES: Golf shop fees Cart Rental Food & beverage COS -- food & beverage Merchandise sales COS -- merchandise TOTAL OPERATING REVENUES OPERATING EXPENSES: Golf Shop Cart Operations Golf Course Maintenance Food & Beverage Golf Administration Capital Outlay TOTAL OPERATING EXPENSES OPERATING REVENUES OVER (UNDER) EXPENDITURES NONOPERATING REVENUES (EXPENSES): Transfer from General Other revenues/(expenses) TOTAL NONOPERATING REVENUES (EXPENSES): NET INCOME (LOSS) ENCUMBRANCES OUTSTANDING MONTH TO -DATE $ 81,712 24,513 22,761 (11,494) 19,138 YEAR TO -DATE BUDGET $ 81,712 24,513 22,761 (11,494) 19,138 (14,155) (14,155) $ 122,475 $ 122,475 $ 783,788 221,681 200,183 (99,868) 188,654 (154, 688) $ 1,1 99,750 PERCENT OF BUDGET 10.43% 11.06% 11.37% 11.51% 10,14% 9.15% 10.75% $ (36,566) $ (36,566) $ (352,847) 10.36% (17,574) (17,574) (230,749) 7.62% (84,346) (84,346) (1,207,023) 6.99% (18,783) (18,783) (188,557) 9.96% (23,118) (23,118) (379,963) 6.08% 0.00% $ (1 00,388) $ (180,387) $ (2,359,139) 7,65% $ 157,912) (1,219,389) $ (57,913) $ $ 83,333 $ 83,333 $ 1,000,000 8.33% 1,011 1,011 9,936 10.18% $ 84,344 $ 84,344 $ 1,009,936 8.35% $ 26,432 $ 26,432 $ (209,453) $ (127,927) FUND BALANCE (Budgetary Basis) Beginning Balance 353,213 353,213 Ending Balance $ 251,718 $ 143,760 APPROVED BY THE CITY MANAGER, AS AUTHORIZED BY THE OWASSO CITY COUNCIL DUR}iQC{ NAUGUS--620`MEETIN_G CHRIS 6XRRETT, CITY MANAGER Fund Claims List - 08/20/2024 Payment Vendor Name Payable Description Amount 01 GENERAL CROSSLAND HEAVY CONTRACTORS 116TH-MINGO-GARNETT $712,959.43 116TH-MINGO TO GARNETT RD - Total $712,959.43 ENTERPRISE FM TRUST FLEET LEASE $1.819.69 JPMORGAN CHASE BANK AMAZON -SOLENOID $86.78 JPMORGAN CHASE BANK AMAZON -TOOL BAG $37,97 JPMORGAN CHASE BANK APPLE-IPAD $988.00 JPMORGAN CHASE BANK ATWOOD-BOOTS $294.98 JPMORGAN CHASE BANK B&H4PAD CASE $211.13 JPMORGAN CHASE BANK B&H-SUPPLIES $162.67 JPMORGAN CHASE BANK DELL -NEW PC $978.75 JPMORGAN CHASE BANK FASTSIGNSSIGNS $60.00 JPMORGAN CHASE BANK SUMNER-COPIER $102.24 UNIFIRST HOLDINGS LP UNIFORMS $55.21 VERIZON WIRELESS WIRELESS CONNECTION $40.01 BUILDING MAINTENANCE -Total $4,837.43 ENTERPRISE FM TRUST FLEET LEASE $1,173.62 JPMORGAN CHASE BANK HOME DEPOTSUPPLIES $119.00 JPMORGAN CHASE BANK NORTHERN TOOL -REFUND ($22.29) JPMORGAN CHASE BANK PETSMART-SUPPLIES $69.97 JPMORGAN CHASE BANK TROYTDVM-SERVICE $150.00 JPMORGAN CHASE BANK WATERSTONE-UNIFORM $58.80 PLATINUM PROTECTION, INC. SECURITY MAINTENANCE $180.00 VERIZON WIRELESS WIRELESS CONNECTION $160.06 GEN ANIMAL CONTROL -Total $1,889.16 PEGGY L PACE BURIAL SPACE S300.00 UNIFIRST HOLDINGS LP UNIFORM SERVICES $13.69 GEN CEMETERY -Total $313.69 DANETTE TODD CARD MAKING CLASS $27.00 SUSAN R CHERMACK PAINTING CLASS $560.00 GEN COMM CTR DONATIONS -Total $587.00 JPMORGAN CHASE BANK AMAZON -BAGS $9.47 JPMORGAN CHASE BANK AMAZON -BATTERIES $44.56 JPMORGAN CHASE BANK AMAZON -CLOCK $16.99 JPMORGAN CHASE BANK AMAZON -COFFEE $50.53 JPMORGAN CHASE BANK AMAZON -LIGHT BULBS $33.38 JPMORGAN CHASE BANK AMAZON -SUPPLIES $168.75 JPMORGAN CHASE BANK CINTAS-SUPPLIES $1,160.64 JPMORGAN CHASE BANK COX-WIFI $360.00 JPMORGAN CHASE BANK ONG-NATURAL GAS USAGE $179.69 OWASSO CHAMBER OF COMMERCE LEADER OWASSO FEE $1,200.00 1 Claims List - 08/20/2024 Fund Vendor Name Payable Description Payment Amount 01 GENERAL SUMNERONE INC COPIER BASEILEASE $228.80 VERIZON WIRELESS WIRELESS CONNECTION $40.01 GEN COMMUNITY CENTER -Total $3,492.72 ENTERPRISE FM TRUST FLEET LEASE $1,701.20 FELKINS ENTERPRISES LLC BUSINESS CARDS $40.00 HOVEY THULIN LAWN MAINTENANCE $250.00 JPMORGAN CHASE BANK ACADEMY -UNIFORM $139,97 JPMORGAN CHASE BANK APA-DUES $640.00 JPMORGAN CHASE BANK B&H-SUPPLIES $162.67 JPMORGAN CHASE BANK BESTBUY-PC UPS $109.99 JPMORGAN CHASE BANK DELL -MONITORS $330.22 JPMORGAN CHASE BANK DELL -NEW PC $978.75 JPMORGAN CHASE BANK DELL -SOUND BAR $31.34 JPMORGAN CHASE BANK KUM&GO-FUEL $38.60 JPMORGAN CHASE BANK TOMMYS-FLEET $67.97 TULSA COUNTY CLERK TULSA COUNTY FILINGS $72.00 VERIZON WIRELESS WIRELESS CONNECTION $207.37 GEN COMMUNITY DEVELOPMENT -Total $4,770.08 JPMORGAN CHASE BANK AMAZON -MICROPHONE $149.00 JPMORGAN CHASE BANK AMAZON -SUPPLIES $68.49 JPMORGAN CHASE BANK FACEBOOK-ADVERTISE $50.00 JPMORGAN CHASE BANK KCD-RADIO PROGRAM $200.00 JPMORGAN CHASE BANK KINGTEN STUDIOS -SOUND $140.00 KAITLIN BRYAN FACE PAINTING $450.00 GEN CULTURE & RECREATION -Total $1,057.49 CENTER FOR ECONOMIC DEVELOPMENT LEGAL SERVICE FEES $455.00 GEN ECONOMIC DEV •Total $455.00 CIVICPLUS, LLC NOTIFICATION SYSTEM $8,899.92 ENTERPRISE FM TRUST FLEET LEASE $586.81 VERDIGRIS VALLEY ELECTRIC COOP STORM SIRENS $129.78 VERIZON WIRELESS WIRELESS CONNECTION $40.01 GEN EMERG PREPAREDNESS -Total $9,656.52 ENTERPRISE FM TRUST FLEET LEASE $2,033.97 GRAPHIC RESOURCES & REPRODUCTION PLOTTER $8,593.83 JPMORGAN CHASE BANK LODGING EXP 09/15.18 $800.58 OKLAHOMA FLOODPLAIN MANAGERS CONFERENCE $1,100.00 OZARK LASER SYSTEMS SURVEY EQUIPMENT $19,632.92 UNIFIRST HOLDINGS LP UNIFORM SERVICES $41.84 VERIZON WIRELESS WIRELESS CONNECTION $120.03 GEN ENGINEERING -Total $32,323.17 PA Claims List - 08120/2024 Fund Vendor Name Payable Description Payment Amount 01 GENERAL JPMORGAN CHASE BANK AMAZON -SUPPLIES $8.99 JPMORGAN CHASE BANK SAMS-SHREDDER BAGS $29.98 WYCOM SYSTEMS MAINTENANCE RENEWAL $390.00 GEN FINANCE -Total $428.97 ELIZABETH ANNE CHILDS LEGAL SERVICES $3,245.64 ENTERPRISE FM TRUST FLEET LEASE $1,208.61 GRAND GATEWAY ECO. DEV, ASSC. PEUVAN $12,095.00 IMPERIAL LLC FILTERS COFFEE MACHINES $279.95 JPMORGAN CHASE BANK FIN EQUIP -FOLDING $723.00 JPMORGAN CHASE BANK ONG-NATURAL GAS USAGE $209.07 JPMORGAN CHASE BANK PIKEPASS-FEES $9.35 LEE BHM CORP NEWSPAPER PUBLICATIONS $339,84 MAILROOM FINANCE INC POSTAGE $1,500.00 MAILROOM FINANCE INC POSTAGE SUPPLIES $165.30 SUMNERONE INC 2ND FLOOR COPIER $361.09 SUMNERONE INC MAIL ROOM COPIER $192.61 TULSA COUNTY CLERK TULSA COUNTY FILINGS $100.00 - GEN GENERAL GOVERNMENT -Total $20,429.46 JPMORGAN CHASE BANK ONG-NATURAL GAS USAGE $44,69 GEN HISTORICAL MUSEUM -Total $44.69 JPMORGAN CHASE BANK SAVON-BANNERS $2,915.00 JPMORGAN CHASE BANK SUNDANCE-COPY PAPER $199.50 GEN HR-CHAR INITIATIVE •Total $3,114.60 JPMORGAN CHASE BANK AMAZON -SUPPLIES $26.09 JPMORGAN CHASE BANK COMPCITY-TRAINING $149.00 JPMORGAN CHASE BANK FACEBOOK-ADVERTISE $94.94 JPMORGAN CHASE BANK GIANT OS-EMPY DEVELOP $619.00 JPMORGAN CHASE BANK GIANT OS -REFUND ($1,066.00) JPMORGAN CHASE BANK INDEED -ADVERTISE $1,005,00 JPMORGAN CHASE BANK LINKEDIN-ADVERTISE $500.00 JPMORGAN CHASE BANK NEXTIVA-REFUND ($6.57) JPMORGAN CHASE BANK SAVON-FLYERS $67.50 JPMORGAN CHASE BANK SOCIETYFOR-DUES $264.00 JPMORGAN CHASE BANK STRATA -MAGAZINES $1,096.71 MCAFEE & TAFT LEGAL PERSONNEL $120.00 GEN HUMAN RESOURCES •Total $2,869.67 JPMORGAN CHASE BANK AMAZON -CONTROLLER $644.98 JPMORGAN CHASE BANK AMAZON -FIRST AID $35.55 JPMORGAN CHASE BANK AMAZON -PC UPGRADES $25.59 JPMORGAN CHASE BANK AMAZON -POWER CORDS $16.50 3 Claims List - 08/20/2024 Fund Vendor Name Payable Descriptlon Payment Amount 01 GENERAL JPMORGAN CHASE BANK AMAZON -REFUND ($498.68) JPMORGAN CHASE BANK AMAZON -SCREWS $4.93 JPMORGAN CHASE BANK AMAZON -SWITCHES $134.00 JPMORGAN CHASE BANK CDW GOUT -BATTERIES $16,519.34 JPMORGAN CHASE BANK CORNERSTONE -HARDWARE $10.88 JPMORGAN CHASE BANK COX-INTERNET $1,680.22 JPMORGAN CHASE BANK CSC -FOBS $515,19 JPMORGAN CHASE BANK CSC -TAGS $39.00 JPMORGAN CHASE BANK EBAY-CLOUD LINK $100.00 JPMORGAN CHASE BANK EBAY-CONTROLLER $1,112.00 JPMORGAN CHASE BANK EBAY-CRIMPER $250.50 JPMORGAN CHASE BANK EBAY-DOOR READERS $868.31 JPMORGAN CHASE BANK EBAY-MICS $350.00 JPMORGAN CHASE BANK EBAY-READERS $4,028.10 JPMORGAN CHASE BANK EBAY-REFUND ($2,130.79) JPMORGAN CHASE BANK GRAINGER-SUPPLIES $22.54 JPMORGANCHASE BANK GRAYBAR-CABLE $626,28 JPMORGAN CHASE BANK GRAYBAR-LIFT HOOK $94.18 JPMORGAN CHASE BANK HOME DEPOT-EXT CORD $29.97 JPMORGAN CHASE BANK HOME DEPOT -FAN $39.98 JPMORGAN CHASE BANK HOME DEPOT -HARDWARE $3.79 JPMORGAN CHASE BANK HOME DEPOT -TOOLS $102.81 JPMORGAN CHASE BANK HOME DEPOT -WIRE STRIP $29.97 JPMORGAN CHASE BANK INTERSTATE -BATTERIES $19.40 JPMORGAN CHASE BANK REASORS-HYDRATION $43.99 ORION SECURITY SOLUTIONS LLC HID DOOR READERS $1,222.00 PEAK UPTIME VEEAM RENEWAL $23,174.56 SHI INTERNATIONAL CORP SERVER LICENSE $14,745.60 SHI INTERNATIONAL CORP SOPHOS LICENSE 3 YRS $25.247.10 SHI INTERNATIONAL CORP USER LICENSE $31,346.00 VERIZON WIRELESS WIRELESS CONNECTION $252.06 GEN INFORMATION TECH - Total $120,707.85 AMERICANCHECKED INC ATTN: BILLING SOLICITORS BACKGROUND $64.00 CHE ENTERPRISE FM TRUST FLEET LEASE $1,019.57 JPMORGAN CHASE BANK AMAZON -BATTERY $11.89 JPMORGAN CHASE BANK AMAZON -SUPPLIES $38.08 JPMORGAN CHASE BANK SAILEYRANCH-EMPY REL $36.70 JPMORGAN CHASE BANK CHAMBER -FEES $45.00 JPMORGAN CHASE BANK CHAMBER -STATE OF ED $180.00 JPMORGAN CHASE BANK INTERN -DUES $669.00 JPMORGAN CHASE BANK LEE -SUBSCRIPTION $21.83 Ell Fund Claims List - 08/20/2024 Vendor Name 01 GENERAL JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK TREASURER PETTY CASH Payable Description Payment Amount MEDIAX-SUPPLIES $416.40 OFFICE DEPOT -SUPPLIES $39.18 SAMS-EMPY RELAT $58.70 TULSA REGIONAL-LEGISL $105.00 TULSA REGIONAL -STATE $150.00 NOTARYSTEVENS - $10.00 GEN MANAGERIAL -Total $2,865.35 FELKINS ENTERPRISES LLC FORMS $120.00 JPMORGAN CHASE BANK SAVON-ENVELOPES $310,00 SUMNERONEINC COPIERSERVICES $28.42 GEN MUNICIPAL COURT -Total $458.42 CITY OF OWASSO WATER SERVICE $22,459.50 ENTERPRISE FM TRUST FLEET LEASE $2,358.32 JPMORGAN CHASE BANK AMAZON -KIT $77.74 JPMORGAN CHASE BANK AMAZON -VALVE $13.49 JPMORGAN CHASE BANK ATWOOD-GLOVES $17.99 JPMORGAN CHASE BANK C&CSUPPLIES $288.00 JPMORGAN CHASE BANK C&C-TP PASSIVE PARKS $346.00 JPMORGAN CHASE BANK CORNERSTONE -BLADES $77.92 JPMORGAN CHASE BANK JANI KING -SERVICE $4,916.50 JPMORGAN CHASE BANK LOWES-SUPPLIES $16.52 JPMORGAN CHASE BANK OK FACILITY -MOWING $1,900.00 JPMORGAN CHASE BANK ONG-NATURAL GAS USAGE $51.57 JPMORGAN CHASE BANK TURFWORX-MOWING $3,495.00 PLAY BY DESIGN, INC. WEAR HOLE TURF REPAIR $1,700,00 POWER PLAY LLC ACTIVATOR KIT $805.00 UNIFIRST HOLDINGS LP PARKS STAFF UNIFORMS $61.56 VERDIGRIS VALLEY ELECTRIC COOP PARKS ELECTRIC $208.72 VERIZON WIRELESS WIRELESS CONNECTION $40.01 GEN PARKS -Total $38,835.84 TRAVELERS CASUALTY INSURANCE NP BOND FOR B HARRIS $30.00 TRAVELERS CASUALTY INSURANCE NP BOND FOR MHUNT $30.00 GEN POLICE COMMUNICATIONS - Total $60.00 ENTERPRISE FM TRUST FLEET LEASE $4.698.64 JPMORGAN CHASE BANK AMAZON -SUPPLIES $293.08 JPMORGAN CHASE BANK ATWOOD-CHEMICALS $53.98 JPMORGAN CHASE BANK CORE&MAIN-TOOLS $80.00 JPMORGAN CHASE BANK GRAINGER-SUPPLIES $48.15 JPMORGAN CHASE BANK KUBOTA-PARTS $105.28 JPMORGAN CHASE BANK KUBOTA-REFUND ($54.33) JPMORGAN CHASE BANK LOWES-SUPPLIES $7.96 5 Claims List - 08/20/2024 Fund Vendor Name Payable Description Payment Amount 01 GENERAL JPMORGAN CHASE BANK OFFICE DEPOT -NAME $18.99 SOURCEONE MANAGEMENT SERVICES LAWN MAINTENANCE $10,212.00 INC SPIRIT LANDSCAPE MANAGEMENT LLC 96TH ST LANDSCAPE $267.70 SPIRIT LANDSCAPE MANAGEMENT LLC MAIN STREET LANDSCAPE $443.46 UNIFIRST HOLDINGS LP UNIFORM SERVICES $130.60 VERIZON WIRELESS WIRELESS CONNECTION $120.03 GEN STORMWATER -Total $16,425.54 AEP/PSO STREET LIGHTS $10.92 TREASURER PETTY CASH CC ADMIN REF-TATUM $50.00 TREASURER PETTY CASH CC REF -BROWN $50.00 TREASURER PETTY CASH CC REF -FOWLER $100.00 TREASURER PETTY CASH CC REF-TATUM $50.00 TREASURER PETTY CASH CC REF-WELDEN $35.00 TREASURER PETTY CASH G CREEK-OCC TAX REF $368.00 TREASURER PETTY CASH REDBUD REF -BOUNCE $200.00 TREASURER PETTY CASH UMPIRE REF-SARHAM $60.00 TREASURER PETTY CASH UMPIRE REF-BUNDY $60.00 TREASURER PETTY CASH UMPIRE REFFCOLLEBRUSC $60.00 TREASURER PETTY CASH UMPIRE REF-CREECH $60.00 TREASURER PETTY CASH UMPIRE REF -DEAN $60.00 TREASURER PETTY CASH UMPIRE REF-DODSON $60.00 TREASURER PETTY CASH UMPIRE REF-DUNAGAN $60.00 TREASURER PETTY CASH UMPIRE REF -GUM $60.00 TREASURER PETTY CASH UMPIRE REF-HEARN $60.00 TREASURER PETTY CASH UMPIRE REF-KELLEY $60.00 TREASURER PETTY CASH UMPIRE REF -KERNS $60.00 TREASURER PETTY CASH UMPIRE REF -LITTLE $60.11D TREASURER PETTY CASH UMPIRE REF-MARTINEZ $60.00 TREASURER PETTY CASH UMPIRE REF-OLIVA $60.00 TREASURER PETTY CASH UMPIRE REF-PHILLIPS $60.00 TREASURER PETTY CASH UMPIRE REF -PIERCE $60.00 TREASURER PETTY CASH UMPIRE REF-PLUMMER $60.00 TREASURER PETTY CASH UMPIRE REF -PRINCE $60.00 TREASURER PETTY CASH UMPIRE REF -SHEPHERD $60.00 TREASURER PETTY CASH UMPIRE REF-UMBARGER $60.00 TREASURER PETTY CASH UMPIRE REF-WILSON $60.00 GENERAL -Total $2,123.92 GH2 ARCHITECTS LLC DESIGN SERVICES $1,621.96 SPORTS PARK RESTROOM IMPR -Total $1,621.96 GENERAL •Total $982,327.86 Claims List - 08/20/2024 Fund Vendor Name Payable Description Payment Amount 20 AMBULANCE SERVICE EMS TECHNOLOGY SOLUTIONS, LLC MED TRACKING LICENSES $10,908.00 EMS TECHNOLOGY SOLUTIONS, LLC RFID TAGS $322.00 JPMORGAN CHASE BANK EMS TAGS $140.00 JPMORGAN CHASE BANK HENRY SCHEIN-SUPPLIES $140.40 JPMORGAN CHASE BANK TRAVEL EXP 09/8-13 $1,271.88 VERIZON WIRELESS WIRELESS CONNECTION $40.01 AMBULANCE •Total $12,822.29 ALICE HENDRICKSON AMBULANCE REFUND $107.91 CHARLOTTE OGDEN AMBULANCE REFUND $40.00 JULENE SHOUN AMBULANCE REFUND $98.02 MERLE WILLIAMS AMBULANCE REFUND $1,345.00 REPUBLIC RECOVERY SERVICES INC COLLECTION SERVICES $36.60 RICKY CROSS AMBULANCE REFUND $250.00 STEPHANIE WILDER AMBULANCE REFUND $754.48 TREASURER PETTY CASH AMB REF-MEIR $20.40 TREASURER PETTY CASH AMB REF-THOMPSON $20.40 TREASURER PETTY CASH AMB REF -WALKER $20.40 TREASURER PETTY CASH AMB REF-ZIMMERMAN $20.40 VERA MANER AMBULANCE REFUND $232.64 WENDALL WILLIAMS AMBULANCE REFUND $1.645.00 AMBULANCE SERVICE • Total $4,591.25 JPMORGAN CHASE BANK AMAZON-ST1 FFE $1,092.52 JPMORGAN CHASE BANK B&H-NEW PCS $325.36 JPMORGAN CHASE BANK BEST BUY-ST1 FFE $1,099.99 JPMORGAN CHASE BANK BESTBUY-PN UPS $219.98 JPMORGAN CHASE BANK DELL -MONITORS $495.33 JPMORGAN CHASE BANK DELL -NEW PC $1,957.50 JPMORGAN CHASE BANK DELL -SOUND BAR $62.68 JPMORGAN CHASE BANK EBAY-ST1 FFE $1,200.00 JPMORGAN CHASE BANK EMOTIVA-STt FFE $279.00 JPMORGAN CHASE BANK HOME DEPOT-ST1 FFE $107.58 FIRE STAT#1 RENOVATION -Total $6,839.94 AMBULANCE SERVICE -Total $24,263.48 21 E-911 COXCOMMUNICATIONS TiCIRCUITS $229.00 DIGITALMARKETS EVENTIDE MAINTENANCE $8.983.00 INCOG 911 INCOG FEES $11,342.42 JPMORGAN CHASE BANK OK PUBLIC -TRAINING $99.00 LANGUAGE LINE SERVICES TRANSLATION SERVICE $123.07 LANGUAGE LINE SERVICES TRANSLATION SERVICES $174.48 VERIZON WIRELESS WIRELESS CONNECTION $40.01 7 Claims List - 08/20/2024 Fund Vendor Name Payable Description Payment Amount 21 E-911 E911 COMMUNICATIONS •Total $20,990.98 E-911 •Total $20,990.98 25 HOTEL TAX JPMORGAN CHASE BANK HOME DEPOT -PAINT $19.96 STRONG NEIGHBORHOODS -Total $19.96 HOTELTAX •Total $19.96 27 STORMWATER MANAGEMENT MESHEK & ASSOCIATES, P.L.C. ELM CREEK DRAINAGE $25,969.00 ELM CREEK MINI STORAGE -Total $26,969.00 STRONGHAND LLC FY 24 DRAINAGE IMPROVEMEN $55,003.51 FY24 DRAINAGE IMPROVEMENT • Total $55,003.51 MESHEK & ASSOCIATES, P.L.C. GARNETT IMPROVEMENTS $1,838.76 GARNETT CULVERT IMPROV -Total $1,838.76 MESHEK & ASSOCIATES, P.L.C. HALE ACRES DRAINAGE $9,845.00 HALE ACRES DRAINAGE IMPRO -Total $9,845.00 ENTERPRISE FM TRUST FLEET LEASE $1,041.60 JPMORGAN CHASE BANK BROWN FARMS -SOD $1,680.00 JPMORGAN CHASE BANK BROWN FARMS -SUPPLIES $25.00 JPMORGAN CHASE BANK EQUIP ONE -RENTAL $439.03 JPMORGAN CHASE BANK GREEN ACRE -SOD $47.50 JPMORGAN CHASE BANK OFFICE DEPOT -SUPPLIES $74.24 MESHEK & ASSOCIATES, P.L.C. MISC DRAINAGE REVIEWS $8,325.00 SOURCEONE MANAGEMENT SERVICES LAWN MAINTENANCE $13,165.30 INC UNIFIRST HOLDINGS LP UNIFORMSERVICES $7.98 VERIZON WIRELESS WIRELESS CONNECTION $40.01 STORMWATER•STORMWATER -Total $24,845.66 STORMWATER MANAGEMENT -Total $117,501.93 31 AMBULANCE CAPITAL TREASURER PETTY CASH AMB REF-MEIR $3,60 TREASURER PETTY CASH AMB REF-THOMPSON $3.60 TREASURER PETTY CASH AMB REF -WALKER $3.60 TREASURER PETTY CASH AMB REF-ZIMMERMAN $3.60 AMBULANCE CAPITAL •Total $14.40 AMBULANCE CAPITAL -Total $14.40 34 VISION TAX CROSSLAND HEAVY CONTRACTORS 116TH - MINGO-GARNETT $183.141.23 116TH-MINGO TO GARNETT RD -Total $183,141.23 BKL INCORPORATED ENGINEERING SERVICES $4,029.69 96TH-119TH TO BRIDGE •Total $4,029.69 VISION TAX •Total $187,170.92 37 SALES TAX FIRE CITY OF OWASSO WATER SERVICE $84.00 ENTERPRISE FM TRUST FLEET LEASE $5.264.85 91 Claims List - 08/20/2024 Fund Vendor Name Payable Description Payment Amount 37 SALES TAX FIRE JPMORGAN CHASE BANK ALABAMA FIRE -REFUND ($600.00) JPMORGAN CHASE BANK DICKS SPORT -UNIFORM $100.00 JPMORGAN CHASE BANK EMTEC-PEST $640.00 JPMORGAN CHASE BANK FEDEX-SHIPPING $12.85 JPMORGAN CHASE BANK NAFECO-UNIFORMS $14,324.00 JPMORGAN CHASE BANK OK POLICE -UNIFORMS $59.99 JPMORGAN CHASE BANK ONG-NATURAL GAS USAGE $930.96 JPMORGAN CHASE BANK PIKEPASS-FEES $101.85 JPMORGAN CHASE BANK REACH -UNIFORMS $810.00 JPMORGAN CHASE BANK TRAVEL EXP 1017-10 $446.95 JPMORGAN CHASE BANK WS DARLEY-REPAIR KIT $682.63 VERIZON WIRELESS WIRELESS CONNECTION $2,051.50 SALES TAX FUND -FIRE -Total $24,709.78 SALES TAX FIRE -Total $24,709.78 38 SALES TAX POLICE AXON ENTERPRISE INC TASER SUPPLIES $2,951.80 CITY OF OWASSO WATER SERVICE $49.00 ENTERPRISE FM TRUST FLEET LEASE $2.943.77 JPMORGAN CHASE BANK A -ONE -TRAINING $275.00 JPMORGAN CHASE BANK ACADEMY -FIREARMS $66.95 JPMORGAN CHASE BANK AMAZON -LAMP $19.98 JPMORGAN CHASE BANK AMAZON -PARTS $147.29 JPMORGAN CHASE BANK AMAZON -SCREENS $118.76 JPMORGAN CHASE BANK AMAZON -SUPPLIES $445.21 JPMORGAN CHASE BANK AMAZON -WARRANTIES $101.98 JPMORGAN CHASE BANK AVC-RADIO REPAIR $685.00 JPMORGAN CHASE BANK CMI-TOOLS $4,600.00 JPMORGAN CHASE BANK CURTIS-UNIFORM $632.52 JPMORGAN CHASE BANK DANA SAFETY -REFUND ($32.92) JPMORGAN CHASE BANK DIVE SITE -SUPPLIES $9.00 JPMORGAN CHASE BANK EATON-VEHICLE $1.000.00 JPMORGAN CHASE BANK FI DOGS-K9 SUPPLIES $718.20 JPMORGAN CHASE BANK GEOINV-TRAINING $250.00 JPMORGAN CHASE BANK IACP-DUES $190.00 JPMORGAN CHASE BANK IMPACT-K9 SUPPLIES $3,357.20 JPMORGAN CHASE BANK LODGING EXP 7/24-26 $331.20 JPMORGAN CHASE BANK LODGING EXP 7/27.8/2 $1,044A2 JPMORGAN CHASE BANK LOWES-FIREARMS $145.46 JPMORGAN CHASE BANK MEEKS-VEH REPAIR $444.35 JPMORGAN CHASE BANK OFFICE DEPOT -SUPPLIES $227.38 JPMORGAN CHASE BANK ONG-NATURAL GAS USAGE $607.71 JPMORGAN CHASE BANK OVERCOME MIND -TRAIN $28.52 0 Claims List - 08/20/2024 Fund I Vendor Name Payable Description Payment Amount 38 SALES TAX POLI( 3 JPMORGAN CHASE BANK SAMS-SUPPLIES $68.94 JPMORGAN CHASE BANK SAVON-BUSINESS CARDS $40.00 JPMORGAN CHASE BANK SHINE FACTORY -DETAIL $150.00 JPMORGAN CHASE BANK SPECIAL OPS-UNIFOM $82.99 JPMORGAN CHASE BANK SPECIAL OPS-UNIFORM $53.87 JPMORGAN CHASE BANK SUMNER-COPIER $107.50 JPMORGAN CHASE BANK TULSA COMMUNITY -TRAIN $327.00 JPMORGAN CHASE BANK WATERSTONE-UNIFORM $867.15 TREASURER PETTY CASH USPCA-HARMON, REESE $200.00 VERIZON WIRELESS WIRELESS CONNECTION $3,285.47 SALES TAX FUND -POLICE -Total $26,540.70 SALES TAX POLI, dal $26,640.70 39 SALES TAX STRE 3 AEP/PSO ELECTRIC USE $75.97 AEP/PSO STREETLIGHTS $9,192.54 CONSOLIDATED TRAFFIC CONTROLS, INC POLARA PUSHBUTTONS $13,142.00 JPMORGAN CHASE BANK 3M.SUPPLIES $88.00 JPMORGAN CHASE BANK AMAZON -REFUND ($70X8) JPMORGAN CHASE BANK AMAZON -SUPPLIES $256.68 JPMORGAN CHASE BANK APAC-ASPHALT $340.17 JPMORGAN CHASE BANK ATWOOD-SUPPLIES $49.99 JPMORGAN CHASE BANK CONSOLIDATED -SUPPLIES $400.00 JPMORGAN CHASE BANK EQUIP ONE -SUPPLIES $28.99 JPMORGAN CHASE BANK GRAINGER-SUPPLIES $61.81 JPMORGAN CHASE BANK LOWES-AIR FILTERS $187.32 JPMORGAN CHASE BANK LOWES-REFUND ($82.62) JPMORGAN CHASE BANK LOWES-SUPPLIES $407.97 JPMORGAN CHASE BANK OREILLY-SUPPLIES $137.88 JPMORGAN CHASE BANK PIKEPASS-FEES $18.00 JPMORGAN CHASE BANK SOK-CDL PERMIT TEST $121.68 JPMORGAN CHASE BANK SOK-CDL RENEWAL $121.68 JPMORGAN CHASE BANK UPS -SUPPLIES $82.38 JPMORGAN CHASE BANK WELSCO-BOTTLE RENTALS $51.50 UNIFIRST HOLDINGS LP UNIFORM SERVICES $247.98 VERDIGRIS VALLEY ELECTRIC COOP 1161129 TRAFFIC SIGN $85,51 VERDIGRIS VALLEY ELECTRIC COOP CHAMPION STREET LIGHT $83.06 VERDIGRIS VALLEY ELECTRIC COOP SECURITY LIGHT $6.83 VERIZON WIRELESS WIRELESS CONNECTION $120.03 SALES TAX FUND -STREETS -Total $25,154.67 SALES TAX STRE otal $25,154.67 40 CAPITAL IMPROVI 4( MESHEK & ASSOCIATES, P.L.C. ROW ACQUISITION SVCS $8,300.00 CIP 106/129 INTERSECT IMP - Total $8,300.00 We Claims List - 08/20/2024 Fund Vendor Name Payable Description Payment Amount 40 CAPITAL IMPROVEMENTS MCCLELLAND CONSULTING ENGINEERS GARNETT-106-116 ST N $6,750.00 INC TULSA COUNTY CLERK TULSA COUNTY FILINGS $44.00 CIP GARN RD WIDE 106.116 -Total $6,794.00 JPMORGAN CHASE BANK EATON-VEHICLE $5,200.00 CIP POLICE VEHICLES -Total $5,200.00 K+D ARCHITECTS LLC ST1 AND ST2 ARCHITECT $803.13 FIRE STAT#1 RENOVATION -Total $803.13 K+D ARCHITECTS LLC STt AND ST2 ARCHITECT $803.12 FIRE STAT #2 RENOVATION -Total $803.12 POE, LTD FY23 STREET REHAB $395.00 STREET REHAB FY22-23 -Total $395.00 CAPITAL IMPROVEMENTS -Total $22,295.25 70 CITY GARAGE COUNTRYSIDE DIESEL REPAIR LLC TRACKER REPAIR $402.05 CROW BURLINGAME COMPANY PARTS FOR RESALE $1,335.87 CROW BURLINGAME COMPANY SHOP SUPPLIES $72.31 JPMORGAN CHASE BANK OFFICE DEPOT -STAMP $6.64 JPMORGAN CHASE BANK ONG-NATURAL GAS USAGE $164.95 JPMORGAN CHASE BANK OWASSO KEYS -REPLACE $135.00 JPMORGAN CHASE BANK ROBBYS-PARTS $41.15 JPMORGAN CHASE BANK ROCK AUTO -PARTS $288.90 JPMORGAN CHASE BANK STANDARD -PARTS $38.37 JPMORGAN CHASE BANK STEWART MARTIN -PARTS $57.55 JPMORGAN CHASE BANK TESSCO-ANTENNA $85.98 UNIFIRST HOLDINGS LP UNIFORMS $82.01 VEHICLE MAINTENANCE -Total $2,710.78 CITY GARAGE -Total $2,710.78 76 WORKERS' COMP SELF -INS CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS $4,738.91 UNITED SAFETY & CLAIMS INC WORKERS COMP SVC FEE $1,658.33 WORKERS' COMP SELF -INS -Total $6,397.24 WORKERS'COMPSELF-INS -Total $6,397.24 77 GENERAL LIABILITY-PROPERT JPMORGAN CHASE BANK FENSCO-GUARD RAIL REP $8,239.00 GEN LIAB-PROP SELF INS -Total $8,239.00 GENERAL LIABILITY-PROPERT-Total $8,239.00 78 HEALTHCARE SELF INS FUND COMMUNITYCARE FAP EAP FEE $468,00 JPMORGAN CHASE BANK BAILEYRANCH-TRAINING $595.00 PUSH PEDAL PULL, INC CH FITNESS EQUIPMENT $1,855.35 WELLNESS -Total $2,928.35 HEALTHCARE SELF INS FUND - Total $2,928.35 11 Claims List - 08/20/2024 Fund Vendor Name Payable Description Payment Amount City Grand Total $1,451,255.30 12 APPROVED BY THE AUTHORITY MANAGER, AS AUTHORIZED BY THE OWASSO PUBLIC WORKS AUTHORITY HE AUR914 EETIBL� Claims List - 08/20/2024 S GARRETT, AUTHORITY MANAGER Vendor Name Fund Fund Title - Transac! Payable Description PaymentAmount 61 OPWA GREELEY & HANSEN LLC LBX 619776 ELM CREEK SEWER REHAB $5,186.55 ELM CREEK INTERCEPTOR -Total $5,186.55 GREEN CONSTRUCTION LLC MORROW SEWER EXT $583,575.59 MORROW SEWER EXTENSION -Total $583,575.59 ENTERPRISE FM TRUST FLEET LEASE $2,277.37 JPMORGAN CHASE BANK AMAZON -SUPPLIES $28.98 JPMORGAN CHASE BANK CHAMBER -FEES $90.00 JPMORGAN CHASE BANK LOT 129-PARKING FEE $3.0D JPMORGAN CHASE BANK ONG-NATURAL GAS USAGE $173.42 JPMORGAN CHASE BANK WALMART-PW LUNCHEON $3624 SUMNERONEINC COPIER MAINTENANCE $320.64 UNIFIRST HOLDINGS LP UNIFORM SERVICES $61.86 OPWA ADMINISTRATION -Total $2,991.51 PINNEY DOZER SERVICE EARTHEN MATERIAL $132,385.79 OPWA BUILDING RENOVATION -Total $132,385.79 ENTERPRISE FM TRUST FLEET LEASE $974.49 JPMORGAN CHASE BANK WASTE MGMT-DISPOSAL $2.928.22 RENTOKIL NORTH AMERICA INC PEST CONTROL $90.00 UNIFIRST HOLDINGS LP UNIFORM SERVICES $38.34 RECYCLECENTER •Total $4,031.05 ENTERPRISE FM TRUST FLEET LEASE $974A9 JPMORGAN CHASE BANK BEST BUY -PRINTER $329.00 JPMORGAN CHASE BANK BUMPER -PARTS $76.97 JPMORGAN CHASE BANK CUMMINS-SWITCH $1,048.18 JPMORGAN CHASE BANK FLEETPRIDE-PARTS $28.47 JPMORGAN CHASE BANK GRAINGERSUPPLIES $48.15 JPMORGAN CHASE BANK HOME DEPOT -SUPPLIES $225.98 JPMORGAN CHASE BANK HOME DEPOT -TOOLS $157.00 JPMORGAN CHASE BANK LOWES-PARTS $2.98 JPMORGAN CHASE BANK MARQUIS -PARTS $159.50 JPMORGAN CHASE BANK PIKEPASS-FEES $18.00 JPMORGAN CHASE BANK WASTE MGMT-DISPOSAL $31.270.49 UNIFIRST HOLDINGS LP UNIFORM SERVICES $143.46 VERIZON WIRELESS WIRELESS CONNECTION $262.02 REFUSE COLLECTIONS -Total $34,744.69 JPMORGAN CHASE BANK S&H-HEADSETS $1,054.92 TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES $2.323.27 UTILITY BILLING -Total $3,378.19 DEPARTMENT OF ENVIRONMENTAL QUALITY WATERANW LICENSE $124.00 ENTERPRISE FM TRUST FLEETLEASE $1.679.48 JPMORGAN CHASE BANK ACCURATE -TESTING $495.00 1 Claims List - 08/20/2024 Fund Fund Title - Transact Vendor Name Payable Description Payment Amount 61 OPWA JPMORGAN CHASE BANK ATWOOD-CHEMICALS $89.99 JPMORGAN CHASE BANK ATWOOD-SUPPLIES $14.48 JPMORGAN CHASE BANK CORE&MAIN-SUPPLIES $679.70 JPMORGAN CHASE BANK DP SUPP-SUPPLIES $590.00 JPMORGAN CHASE BANK GRAINGERSUPPLIES $48.15 JPMORGAN CHASE BANK LOWES-SUPPLIES $67.71 JPMORGAN CHASE BANK ONG-NATURAL GAS USAGE $336.19 JPMORGAN CHASE BANK RED WING -BOOTS $510.00 UNIFIRST HOLDINGS LP UNIFORM SERVICES $105.84 VERDIGRIS VALLEY ELECTRIC COOP COFFEE CREEK ELECTRIC $33.61 VERDIGRIS VALLEY ELECTRIC COOP GARRETf CREEK ELECT $211.89 VERIZON WIRELESS WIRELESS CONNECTION $120.03 WASTEWATER COLLECTIONS -Total $5,106.07 DEPARTMENT OF ENVIRONMENTAL QUALITY DISCHARGE PERMIT $9,885.32 JPMORGAN CHASE BANK ACCURATE -TEST $35.00 JPMORGAN CHASE BANK ACCURATE -TESTS $205.00 JPMORGAN CHASE BANK AMAZON -SUPPLIES $40.86 JPMORGAN CHASE BANK AMAZON -TOOLS $75.89 JPMORGAN CHASE BANK BLUEBOOK -SUPPLIES $779.78 JPMORGAN CHASE BANK BUMPER -SUPPLIES $27.87 JPMORGAN CHASE BANK FEDEX-SHIPPING $22.85 JPMORGAN CHASE BANK GRAINGERSUPPLIES $148.01 JPMORGAN CHASE BANK HACH-REFUND ($230.00) JPMORGAN CHASE BANK HACH-SUPPLIES $244.00 JPMORGAN CHASE BANK LOWESSUPPLIES $15.44 JPMORGAN CHASE BANK NCL-SUPPLIES $1,370.86 JPMORGAN CHASE BANK STANDARD -SUPPLIES $51.86 JPMORGAN CHASE BANK WASTE MGMT-DISPOSAL $4,396.52 JPMORGAN CHASE BANK WELSCO-TOOLS $575.17 K+D ARCHITECTS LLC ARCHITECTURAL SERVICE $5,500.00 UNIFIRST HOLDINGS LP UNIFORM SERVICES $174.99 VERIZON WIRELESS WIRELESS CONNECTION $120.03 WASTEWATER TREATMENT -Total $23,439.45 CITY OF TULSA DEPT OF FINANCE LAB SERVICES $500.00 CITY OF TULSA UTILITIES WATER $382,701.75 DEPARTMENT OF ENVIRONMENTAL QUALITY WATER SUPPLY FEE $534.37 ENTERPRISE FM TRUST FLEET LEASE $1,195.78 JPMORGAN CHASE BANK BROWN FARMS -SOD $80.00 JPMORGAN CHASE BANK CORE&MAIN-SUPPLIES $20,290.52 JPMORGAN CHASE BANK CORNERSTONE -SUPPLIES $24.10 JPMORGAN CHASE BANK GRAINGER-SUPPLIES $48.15 JPMORGAN CHASE BANK LOWES-SUPPLIES $40.25 ✓a Claims List . 08/20/2024 Fund FundTide- Transact Vendor Name Payable Description Payment Amount 61 OPWA JPMORGAN CHASE BANK RED WING -BOOTS $170.00 JPMORGAN CHASE BANK TESSCO-NEPTUNE $1,821.81 UNIFIRST HOLDINGS LP UNIFORM SERVICES $143.02 VERDIGRIS VALLEY ELECTRIC COOP WATER CONTROL ELECT $40.80 VERIZON WIRELESS WIRELESS CONNECTION $280.07 WATER -Total $407,870.62 OPWA •Total $1,202,709.51 OPWA Grand Total $1,202,709.51 3 APPROVED BY THE AUTHORITY MANAGER AS AUTHORIZED BY THE OWASSO PUBLIC GOLF AUTHORITY D I E STCa 6�, 2024;'MEETING — Claims List - 08/20/2024 CHRIS GANREYT, AUTHORITY MANAGER Fund Vendor Name Payable Description Payment Amount 55 OPGA FLEET FUELS LLC CART FUEL $2,645.78 YAMAHA GOLF CAR COMPANY REPAIR $296.96 YAMAHA GOLF CAR COMPANY REPAIRS $1,193.90 CART OPERATIONS -Total $4,136.64 BROWN FARMS LLC SOD $1.220.00 BWI COMPANIES, INC FERTILIZER $6.911.40 ENTERPRISE FM TRUST FLEET LEASE $887.21 FLEET FUELS LLC MAINTENANCE FUEL $1,979.08 HOLLIDAY SAND & GRAVEL CO SAND $579.87 JPMORGAN CHASE BANK AIRCO-AC REPAIR $99.00 JPMORGAN CHASE BANK AMAZON-KOOLAID $44.30 JPMORGAN CHASE BANK CORNERSTONE-WEEDEATER $959.97 JPMORGAN CHASE BANK EZGOSTEERING RACK $1,272.14 JPMORGAN CHASE BANK GOLF CARS -STEER BOX $158.00 JPMORGAN CHASE BANK KANSAS GOLF -REGULATOR $42.24 JPMORGAN CHASE BANK LOWES-SPRINKLER HEADS $19.98 JPMORGAN CHASE BANK ONG-NATURAL GAS USAGE $47.51 JPMORGAN CHASE BANK OREILLY-BATTERY $215-99 JPMORGAN CHASE BANK OREILLY-FILTERS $302.32 JPMORGAN CHASE BANK OREILLY-HOSE REPAIR $110.24 JPMORGAN CHASE BANK OREILLY-REFUND ($22.00) JPMORGAN CHASE BANK PLATINUM -SECURITY $25.00 JPMORGAN CHASE BANK R&R-BEDKNIVES $207.75 JPMORGAN CHASE BANK R&R-ROLLER ASSEMBLY $582.50 JPMORGAN CHASE BANK ROBERTSON-TURF TIRE $113.92 JPMORGAN CHASE BANK STANDARD -BLADES $581.25 JPMORGAN CHASE BANK STANDARD -CYCLE OIL $112.94 JPMORGAN CHASE BANK STANDARD -STARTER $554.24 JPMORGAN CHASE BANK TIFCO-HARDWARE $2,239.84 JPMORGAN CHASE BANK TULSA TOPSOIL -SOIL $250.00 JPMORGAN CHASE BANK VICTOR -WELDING GAS $28.46 JR SIMPLOT COMPANY IRON $210.00 MOHAWK MATERIALS SAND $965.48 TODD RICKERT TREE SERVICE $2,500.00 TOTAL TURF SOLUTION LLC DRYJECT $2,395.80 UNIFIRST HOLDINGS LP ENVIRONMENTAL CHARGE $34.75 UNIFIRST HOLDINGS LP JANITORIAL SERVICE $59.71 UNIFIRST HOLDINGS LP SHOP TOWEL SERVICE $68.48 UNIFIRST HOLDINGS LP SUPPLIES $86.94 UNIFIRST HOLDINGS LP UNIFORM CLEANING $42.48 VERIZON WIRELESS WIRELESS CONNECTION $120.03 i , Fund 55 OPGA Claims List - 08/2012024 Vendor Name Payable Description Payment Amount COURSE MAINT -Total $26,006.72 JPMORGAN CHASE BANK IMAGEFIRST-RENTAL $215.20 JPMORGAN CHASE BANK REST EQUIP -SUPPLIES $46.99 JPMORGAN CHASE BANK SAMS-SUPPLIES $115.20 JPMORGAN CHASE BANK WALMART-FLOOR PROTECT $22.62 FOOD & BEV -Total $400.01 AT&T LONG DISTANCE PHONE $10.48 CINTAS CORPORATION SUPPLIES $542.34 CITY OF OWASSO WATER SERVICE $178.50 GPS TECHNOLOGIES INC CART GPS $876.00 JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK STANDLEY SYSTEMS, LLC ACUSHNET-TOOLS $1,505.00 LOWES-HDMI CABLE $22.47 ONG-NATURAL GAS USAGE $261.27 PLATINUM -SECURITY $25.00 SOUTH CENTRAL -TRAIN $330.00 WASTE MGMT-DISPOSAL $1,132.23 COPIER $249.36 GOLF ADMIN -Total $5,132.65 JPMORGAN CHASE BANK OFFICE DEPOT -SUPPLIES $29.39 JPMORGAN CHASE BANK TEXOMA-SUPPLIES $423.66 SITEONE LANDSCAPE SUPPLY HOLDING MARKING PAINT $442.65 GOLFSHOP -Total $895.60 BGR DAILY ACCT. REIMB PETTY CASH $4,504.07 JPMORGAN CHASE BANK ACUSHNET-MERCH EXP $446.51 JPMORGAN CHASE BANK BRANDED BILLS-MERCH $928.58 JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK GOLF COURSE BEER $593.52 SAMS-FOOD $1,970.66 SUNFISH-MERCH EXP $2,370.00 TEXOMA-MERCH EXP $128.16 WALMART-FOOD $358.50 WALMART-REFUND ($1.12) OPGA -Total $11,298.88 OPGA -Total $47,870.40 OPGA Grand Total $47,870.40 2