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Home My WebLink About2024.09.17_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY (OPGA) Council Chambers Old Central Building 109 North Birch, Owasso, OK Tuesday, September 17, 2024 - 6:30 PM NOTE: APPROPRIATE ACTION may include, but is not limited to: acknowledging, affirming, amending, approving, authorizing, awarding, denying, postponing, or tabling. AGENDA SAP CF7V� p 1. Call to Order - Chair Alvin Fruga Qty ct"r 2. Roll Call kg Cffjc� 3. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable.) A. Approve minutes - September 3, 2024, and September 10, 2024, Regular Meetings B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPGA Manager 6. Report from OPGA Attorney 7. Official Notices (documents for acknowledgment or information only, no discussion or action will be taken) Payroll Payment Report - pay period ending date September 7, 2024 Monthly Budget Status Report - August 2024 B. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 9. Adjournment Notice of Public Meeting filed in the office of the City Clerk on Friday, December 8, 2023, and the Agenda posted at City Hall, 200 South Main Street, at 5:00 pm OR Thursday, September 12, 2024. M. Stevens, The City of Owasso encourages citizen participation. To request an accommodation due to a disability, contact the City Clerk prior to the scheduled meeting by phone 918-376-1502 or by email to istevens@cifvofowasso.com OWASSO CITY COUNCIL OWASSO PUBLIC WORKS AUTHORITY (OPWA) OWASSO PUBLIC GOLF AUTHORITY (OPGA) MINUTES OF REGULAR MEETING TUESDAY, SEPTEMBER 3, 2024 The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met in a Joint regular session on Tuesday, September 3, 2024, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed Friday, December 8, 2023; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 12:00 pm on Friday, August 30, 2024. 1. Call to Order - Mayor/Chair Alvin Fruga called the meeting to order at 6:30 pm. 2. Invocation - The Invocation was offered by Mayor Alvin Fruga. 3. Flag Salute - Larry Langford led the flag salute. 4. Roll Call - A quorum was declared present. Present Absent Mayor/Chair- Alvin Fruga None Vice Mayor/Vice Chair- Lyndell Dunn Councilor/Trustee - Doug Bonebrake Councilor/Trustee - Paul Loving Staff: City/Authority Manager - Chris Garrett; City/Authority Attorney - Julie Lombardi 5. Presentation of Character Trait of Persuasiveness Mayor Alvin Fruga presented the character trait for September. 6. Citizen request to address the City Council regarding recognition of National Breastfeeding Month in the City of Owasso Maria Meyer addressed the City Council. 7. Consideration and appropriate action relating to the appointment of Cody Walter to fill the vacancy in Ward 1 Chris Garrett presented the item. Mr. Bonebrake moved, seconded by Mr. Loving, to appoint Cody Walter to fill the Ward 1 vacancy. YEA: Bonebrake, Dunn, Loving, Fruga NAY: None Motion carried: 4-0 8. Oath of Office for Ward 1 Councilor/Trustee Julie Lombardi administered the Oath of Office to City Councilor/Trustee Cody Walter and Mr. Walter joined the Councilors/Trustees on the dais. 9. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable.) A. Approve minutes - August 6, 2024, and August 13, 2024, Regular Meetings B. Approve OPWA minutes - August 6, 2024, and August 13, 2024, Regular Meetings C. Approve OPGA minutes - August 6, 2024, and August 13, 2024, Regular Meetings D. Approve claims - City Council, OPWA, OPGA E. Accept a donation from the Cherokee Nation and approve a budget amendment increasing the Half -Penny Sales Tax Fund, increasing the estimate of revenues and the appropriation for expenditures in the Police Department by $10,000.00 (City Council) F. Accept an American Kennel Club Reunite Grant and approve a budget amendment in the General Fund, increasing the estimate of revenues and the appropriation for expenditures in the Police Department by $7,500.00 (City Council) Owasso City Council, OPWA, OPGA September 3, 2024 Page 2 G. Accept public infrastructure improvement of a sanitary sewer system located north of East 86th Street North and west of North Memorial Road, between North 73rd East Place and North 76rh East Place to serve the Magnolia Ridge Phase III Subdivision (City Council) H. Accept public infrastructure improvements of stormwater piping, fire line tap, concrete approaches, and sidewalk located at 108 and 112 West 2nd Street (Tyner Homes, Six Plex) (City Council) I. Accept the 2024 Owasso Drainage Project and authorize final payment to Stronghand LLC, of Tulsa, Oklahoma, in the amount of $16,267.27 (City Council) Mr. Bonebrake moved, seconded by Mr. Dunn, to approve the Consent Agenda as presented, with City Council claims totaling $1,686,382.48; OPWA claims totaling $2,151,093.91; and, OPGA claims totaling $54,519.61. YEA: Bonebrake, Dunn, Loving, Walter, Fruga NAY: None Motion carried: 5-0 10. Consideration and appropriate action relating to items removed from the Consent Agenda - None 11. Consideration and appropriate action relating to the purchase of vehicles for the Police Department (City Council) Jason Woodruff presented the item, recommending approval to purchase five (5) 2024 Dodge Durango police vehicles from Phil Long Motors of Denver, Colorado, in the amount of $220,925.00 and authorization for payment. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Mr. Dunn, to approve the purchase and authorize payment, as recommended. YEA: Bonebrake, Dunn, Loving, Walter, Frugo NAY: None Motion carried: 5-0 12. Consideration and appropriate action relating to the purchase of vehicle -mounted cameras for the Police Department (City Council) Jason Woodruff presented the item, recommending authorization for the sole source purchase of ten (10) Axon Fleet 3 Advanced vehicle -mounted camera systems through Axon Enterprise, Inc. of Scottsdale, Arizona, in the amount of $152,742.00, of which $37,548.40 will be paid in Fiscal Year 2025, and subsequent payments for Fiscal Year 2026 through Fiscal Year 2029 are contingent upon annual appropriations by the City Council. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Mr. Dunn, to authorize the purchase, as recommended. YEA: Bonebrake, Dunn, Loving, Walter, Fruga NAY: None Motion carried: 5-0 13. Consideration and appropriate action relating to a final plat for Corrigan Glen, a proposed multi -family subdivision on approximately 2.50 acres, located at 10094 North 97th East Avenue (City Council) Alexa Beemer presented the item, recommending approval of the final plat. There were no comments from the audience. After discussion, Mr. Dunn moved, seconded by Mr. Bonebrake, to approve the final plat, as recommended. YEA: Bonebrake, Dunn, Loving, Walter, Fruga NAY: None Motion carried: 5-0 14. Consideration and appropriate action relating to an agreement with Grand Gateway Economic Development Authority for Pelivan Transit service (City Council) Erin Shaw presented the item, recommending approval of the Purchase of Service Agreement for FY 2025 in the amount of $60,475.00 and authorization to execute all necessary documents. There were no comments from the audience. After discussion, Mr. Dunn moved, seconded by Mr. Loving, to approve the agreement and authorize execution of documents, as recommended. YEA: Bonebrake, Dunn, Loving, Walter, Fruga NAY: None Motion carried: 5-0 Owasso City Council, OPWA, OPGA September 3, 2024 Page 3 15. Consideration and appropriate action relating to an agreement for the design and development of the Ranch Creek Trail (City Council) Larry Langford presented the item, recommending approval of the professional services agreement with GH2 Architects, LLC, of Tulsa, Oklahoma, in the amount of 6% of the estimated construction cost, not to exceed $141,000.00, and authorization to execute all necessary documents. There were no comments from the audience. After discussion, Mr. Loving moved, seconded by Mr. Bonebrake, to approve the agreement and authorize execution of documents, as recommended. YEA: Bonebrake, Dunn, Loving, Walter, Fruga NAY: None Motion carried: 5-0 16. Consideration and appropriate action relating to bids received for the Sports Park Restroom Renovation (City Council) Larry Langford presented the item, recommending to award the base bid and alternate #1 to Tektone Builders of Claremore, Oklahoma, in the amount of $121,200.00, and authorization to execute all necessary documents. There were no comments from the audience. After discussion, Mr. Loving moved, seconded by Mr. Bonebrake, to award the base bid and alternate #1 and authorize execution of documents, as recommended. YEA: Bonebrake, Dunn, Loving, Walter, Frugo NAY: None Motion carried: 5-0 17. Consideration and appropriate action relating to an interlocal agreement with Tulsa County for the 117th Sanitary Sewer Force Main Replacement Project (City Council) Roger Stevens presented the item, recommending approval of the Interlocal Agreement for the installation of a sanitary sewer force main within the existing right-of-way and under the existing roadway of North 1 171h East Avenue from East 69th Street North to East 71 st Street North and authorization to execute the necessary documents. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Mr. Dunn, to approve the agreement and authorize execution of documents, as recommended. YEA: Bonebrake, Dunn, Loving, Walter, Fruga NAY: None Motion carried: 5-0 18. Presentation of the monthly Public Works Project Status Report Roger Stevens presented the item and discussion was held. 19. Report from City/Authority Manager Chris Garrett reported on the City's Refuse Department assisting the City of Collinsville, City staff's beautification efforts for Labor Day, and the Gathering on Main event. 20. Report from City/Authority Attorney - None 21. Report from City Councilors/Trustees Councilor Bonebrake welcomed Councilor Walter. 22. Official Notices - The Mayor/Chair acknowledged receipt of the following: • Healthcare Self -Insurance Claims - dated as of August 14, 2024, and August 29, 2024 • Fiscal Year Ending 2024 Annual Financial Report Tax Increment District No. 1, City of Owasso (Redbud TIF District) • Payroll Payment Reports for City, OPWA, and OPGA - pay period ending dates August 10, 2024 and August 24, 2024 • Monthly Budget Status Reports for City, OPWA, and OPGA - July 2024 • Claims approved by the City/Authority Manager as authorized by the City Council, OPWA, and OPGA during their August 6, 2024, meetings 23. New Business - None 24. Adjournment Mr. Bonebrake moved, seconded by Mr. Loving, to adjourn the meeting. YEA: Bonebrake, Dunn, Loving, Walter, Fruga NAY: None Motion carried: 5-0 and the meeting adjourned at 7:49 pm. Alvin Fruga, Mayor/Chair Juliann M. Stevens, City Clerk Owasso City Council, OPWA, OPGA September 3, 2024 Page 4 OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND PUBLIC GOLF AUTHORITY MINUTES OF JOINT REGULAR MEETING TUESDAY, SEPTEMBER 10, 2024 The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority (OPGA) met in a joint regular meeting on Tuesday, September 10, 2024, in the Council Chambers at Old Central, 109 North Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting filed Friday, December 8, 2023; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 12:00 pm on Friday, September 6, 2024. 1. Call to Order - Mayor/Chair Alvin Fruga called the meeting to order at 6:00 pm. 2. Roll Call A quorum was declared present. Present Absent Mayor/Chair - Alvin Fruga None Vice Mayor/Vice Chair - Lyndell Dunn Councilor/Trustee - Doug Bonebrake Councilor/Trustee - Paul Loving Councilor/Trustee - Cody Walter Staff: City/Authority Manager- Chris Garrett; City/Authority Attorney - Julie Lombardi 3. Discussion relating to proposed amendments to Part 4, Animals, of the Owasso Code of Ordinances Julie Lombardi presented the item and introduced Dr. Bryan Spriggs, Beth Anne Childs, and Brandon Hemsoth. Discussion was held. 4. Consideration and appropriate action relating to an executive session, as provided for in Title 25, O.S. § 307(B)(4), to discuss confidential communication between the City Council and its Attorneys concerning litigation styled, Jeff McBride v. City of Owasso, a tort claim Julie Lombardi presented the item, recommending entering into Executive Session. Mr. Bonebrake moved, seconded by Mr. Dunn, to enter into executive session. YEA: Bonebrake, Dunn, Loving, Walter, Fruga NAY: None Motion carried: 5-0 At 6:34 pm the City Council members, Chris Garrett, Julie Lombardi, and Ken Underwood entered into Executive Session. At 6:47 pm the City Council exited Executive Session and returned to open session. 5. Consideration and appropriate action relating to a settlement agreement and payment in the litigation styled, Jeff McBride v. City of Owasso, a tort claim Ken Underwood presented the item, recommending approval of the settlement agreement in the amount of $60,000.00. Mr. Dunn moved, seconded by Mr. Loving, to approve the settlement agreement and authorize payment. YEA: Bonebrake, Dunn, Loving, Walter, Fruga NAY: None Motion carried: 5-0 6. Discussion relating to Community Development Items A. Request for a Specific Use Permit (SUP) for a proposed car wash facility on approximately 1.46 acres located at 11328 East 106th Street North, as referenced in application SUP 24-02 B. Request for annexation (OA 24-03) of approximately 2.56 acres located at 9727 East 1161h Street North and rezoning (OZ 24-03) from Agriculture Residential Single Family, Rural Development (AG-R) to Commercial Shopping (CS) Alexa Beemer presented item A and Wendy Kramer presented item B. Discussion was held. It was further explained items A and B will be placed on the September 17, 2024, City Council agenda for consideration and action. Owasso City Council, OPWA & OPGA September 10, 2024 Page 2 Discussion relating to Public Works Department Items A. Per acre assessment fee for the Coffee Creek Lift Station and Force Main designated sewer improvement area B. Bids received for the construction of the new Public Works facility and the use of construction management at -risk services Roger Stevens presented items A and B. Discussion was held. It was further explained item A will be placed on the October 1, 2024, OPWA agenda, and item B will be placed on the September 17, 2024, City Council agenda for consideration and action. 8. Discussion relating to a change in the process for payments related to Healthcare Self -Insurance claims and Stop Loss Reimbursements received Michele Dempster presented the item and discussion was held. 9. Discussion relating to the monthly sales and use tax report and revenue outlook Carly Novozinsky presented the item and discussion was held. 10. Discussion relating to a citizen appointment to fill a vacancy on the Planning Commission Mayor/Chair Alvin Fruga presented the item and discussion was held. 11. City/Authority Manager Report Mr. Garrett reported on the Gathering on Main event in September, upcoming Annual Block Parties, and that a reception honoring Tim Miller for service on the Planning Commission will be held following the September 17, 2024, OPGA meeting. 12. City Councilor/Trustee comments and inquiries Mr. Fruga commented on the Gathering on Main event. 13. Adjournment The meeting adjourned at 7:45 pm. Alvin Fruga, Mayor/Chair Juliann M. Stevens, City Clerk Claims List - 09/17/2024 Fund Vendor Name Payable Description Payment Amount 55 OPGA FLEET FUELS LLC FUEL $1,459,06 JPMORGAN CHASE BANK HOME DEPOT -SUPPLIES $101.90 YAMAHA GOLF CAR COMPANY REPAIRS $163.97 CART OPERATIONS -Total $1,724.93 AIRCO SERVICE REPLACE HVAC $7,299.84 AT&T PHONE USE $27.14 BWI COMPANIES, INC SEED AND FERTILIZER $7,104.82 ENTERPRISE FM TRUST FLEET LEASE $887.21 FLEET FUELS LLC FUEL $1,750.85 HOLLIDAY SAND & GRAVEL CO SAND $619.23 JPMORGAN CHASE BANK CORNERSTONE -EQUIP REP $40.00 JPMORGAN CHASE BANK KANSAS GOLF -COUPLINGS $298.40 JPMORGAN CHASE BANK LOWES-IRRIGATION $24.11 JPMORGAN CHASE BANK LOWES-PVC FITTINGS $54.31 JPMORGAN CHASE BANK ONG-NATURAL GAS USAGE $47.01 JPMORGAN CHASE BANK PLATINUM -SECURITY $25.00 JPMORGAN CHASE BANK PRECISION -GAUGE $772.18 JPMORGAN CHASE BANK TIFCO-COUPLERS $63.90 JPMORGAN CHASE BANK UATTEND-SUBSCRIPTION $41.00 STAND-BY PERSONNEL INC TEMP LABOR $2,804,61 UNIFIRST HOLDINGS LP ENVIRONMENTAL CHARGE $37.75 UNIFIRST HOLDINGS LP JANITORIAL SERVICE $60.75 UNIFIRST HOLDINGS LP SHOP TOWEL SERVICE $75.54 UNIFIRST HOLDINGS LP SUPPLIES $43.90 UNIFIRST HOLDINGS LP UNIFORM CLEANING $40.38 VERIZON WIRELESS WIRELESS CONNECTION $120.03 COURSE MAINT -Total $22,237.96 JPMORGAN CHASE BANK IMAGEFIRST-RENTALS $190.03 JPMORGAN CHASE BANK SAMS-SUPPLIES $19.34 FOOD & BEV -Total $209.37 AT&T LONG DISTANCE PHONE $10.48 AT&T LONG DISTANCE LONG DISTANCE PHONE $113.82 CITY OF OWASSO WATER SERVICE $199.50 JPMORGAN CHASE BANK ACUSHNET-FITTING TOOL $125.00 JPMORGAN CHASE BANK ACUSHNET-UNIFORM $157.22 JPMORGAN CHASE BANK ONG-NATURAL GAS USAGE $273.87 JPMORGAN CHASE BANK PLATINUM -SECURITY $25.00 JPMORGAN CHASE BANK ZEUS-SUPPLIES $265.30 STANDLEY SYSTEMS, LLC COPIER $218.04 GOLF ADMIN -Total $1,388.23 JPMORGAN CHASE BANK ACUSHNET-UNIFORM $206.25 1 Claims List - 09/17/2024 Fund Vendor Name Payable Description Payment Amount 55 OPGA GOLFSHOP -Total $206.25 BGR DAILY ACCT. REIMB PETTY CASH $3,936.45 CALLAWAY GOLF SALES COMPANY MERCHANDISE EXPENSE $380.00 JPMORGAN CHASE BANK ACUSHNET-MERCH EXP $13,660.20 JPMORGAN CHASE BANK PING-MERCH EXP $1,136.86 JPMORGAN CHASE BANK SAMS-FOOD $355.85 JPMORGAN CHASE BANK TEXOMA-MERCH EXP $472.22 JPMORGAN CHASE BANK TRACER-MERCH EXP $628.46 OPGA -Total $20,570.04 OPGA -Total $46,336.78 OPGA Grand Total $46,336.78 2 CITY OF OWASSO OPGA PAYROLL PAYMENT REPORT PAY PERIOD ENDING 09/07/2024 Department Total Payroll Expenses Golf Shop $ 11,870.40 Cart Operations 4,358.00 Course Maintenance Food & Beverage 7,322.33 Golf Course Administration 6,553.65 OPGA TOTAL PAYROLL $ 57,003.56 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY FISCAL YEAR 2024.2025 Budgetary Basis Statement of Revenues & Expenses As of August 31, 2024 OPERATING REVENUES: Golf shop fees Cart Rental Food & beverage COS -- food & beverage Merchandise sales COS -- merchandise TOTAL OPERATING REVENUES OPERATING EXPENSES MONTH YEAR PERCENT TO -DATE TO -DATE BUDGET OF BUDGET $ 98,620 $ 180,332 $ 783,788 27,687 52,200 221,681 26,185 48,946 200,183 (11,932) (23,419) (99,868) 20,707 39,845 188,654 (15,195) (29,349) (154,688) $ 146,073 $ 268,555 $ 1,139,750 Golf Shop $ (35,374) $ (71,941) $ (352,847) Cart Operations (23,590) (41,164) (230,749) Golf Course Maintenance (137,332) (221,773) (1,207,023) Food & Beverage (24,626) (43,409) (188,557) Golf Administration (35,137) (58,316) (379,963) Capital Outlay TOTAL OPERATING EXPENSES $ (256,059) $ (4 66,602) $ (2,359,139) OPERATING REVENUES OVER (UNDER) EXPENDITURES $ (109,987) $ (168,047) $ (1,219,389) NONOPERATING REVENUES (EXPENSES): Transfer from General Other revenues/(expenses) TOTAL NONOPERATING REVENUES (EXPENSES) NET INCOME (LOSS) ENCUMBRANCES OUTSTANDING FUND BALANCE (Budgetary Basis) Beginning Balance Ending Balance $ 83,333 $ 166,667 $ 1,000,000 966 1,977 9,936 $ 84,299 $ 168,644 $ 1,009,936 $ (25,688) $ 596 $ (209,453) $ (115,475) 353,213 353,213 $ 238,335 $ 143,760 23.01 % 23.55% 24.45% 23.45% 21.12% 18.97% 23.56% 20.39% 17.84% 18,37% 23.02% 15.35% 0.00% 18.51 % 16.67% 19.90% 16.70%