HomeMy WebLinkAbout1224_Amend Part 7_Chapter 1_Remove Sealed Bid and Public Bid Opening requirements`ypxru Tulsa County Clerk - MICHAEL WILLIS
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ORDINANCE 1224
AN ORDINANCE RELATING TO PART SEVEN, FINANCE AND TAXATION, CHAPTER ONE,
FINANCE AND BUDGET ADMINISTRATION, OF THE CODE OF ORDINANCES OF THE CITY
OF OWASSO, OKLAHOMA
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA,
THAT, TO WIT:
SECTION 1: Part Seven, Finance and Taxation; Chapter One, Finance and Budget Administration;
Section 7-104 (E) Competitive Bidding of the Code of Ordinances of the City of Owasso,
Oklahoma, shall be amended to read as follows:
E. Before any purchase or contract for supplies, materials, equipment, or contractual services
are made, including lease contracts with options to purchase, the City purchasing
authority shall:
1. provide the opportunity to submit a bid, quote, or proposal to a minimum of three (3)
vendors, dealing in and able to supply the same; or, publish such opportunity in a
newspaper of general circulation within the city; and,
2. provide notice of the opportunity to submit a bid, quote, or proposal on the City's
website
The purchasing authority shall favor a local vendor in the City when this can be done
without additional cost to the City; but, shall submit requests to those outside the city
when necessary to secure a submittal or to create competitive conditions, or when by so
doing can make a savings for the City.
The purchasing authority may purchase from the vendor whose submittal is most
advantageous to the City, considering the price, quality, date of delivery, and so on; and,
in case of a tie, may purchase from one of those tying, or may divide the purchase among
those tying, always accepting the submittal most advantageous to the City.
The purchasing authority may repeatedly reject all submittals and again provide notice
of the opportunity to submit a quote, bid, or proposal from the same or other vendors.
SECTION 2: REPEALER
All ordinances, or parts of ordinances, in conflict with this ordinance, are hereby repealed to the
extent of the conflict only.'
SECTION 3: SEVERABILITY
If any part or parts of this ordinance are deemed unconstitutional, invalid, or ineffective, the
remaining portion shall not be affected by shall remain in full force and effect.
SECTION 4: DECLARING AN EFFECTIVE DATE
The provisions of this ordinance shall become effective thirty (30) days from the date of final
passage as provided by state law.
Ordinance 1224
Pagel of 2
/IV
SECTION 5: CODIFICATION
The Chapter and Sections above shall be amended and codified in Part Seven, Chapter One of
the Owasso Code of Ordinances.
PASSED AND ADOPTED this 17+h day of September, 2024
Alvin Fruga, Mayor
ATTEST: u l'�
iann M. Ste ens, City Clerk G�TY OF O
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APPRO ED AS TO FOhr j
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ayrl/ct�s/�
Juli ombardi, City Attorney
Ordinance 1224
Page 2 of 2
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.' APPROVED BY COUNCIL
TO: The Honorable Mayor and City Council
FROM: Juliann M. Stevens, Director of Managerial Services SEP 17 20A
SUBJECT: Ordinance 1224, Competitive Bidding
DATE: September 13, 2024
BACKGROUND:
The Owasso Code of Ordinances authorizes, restricts, and defines requirements for bidding and
purchasing, as provided by the City Charter. Section 7-104 defines the process for competitive
bidding. Section 7-105 defines when competitive bidding is not required.
During the June 2024 Worksession, staff presented proposed language to amend Section 7-
104(E) Competitive Bidding to increase efficiency and allow greater opportunity for price
negotiation.
PROPOSED CHANGE:
Currently, any purchase of supplies, materials, equipment, or contractual services, greater than
$25,000.00, requires:
• a notice of the opportunity to submit a sealed bid to provide a minimum of 3 vendors or
publish the notice in the local newspaper;
• vendors must submit their bid in a sealed envelope;
• all sealed bids must be opened in public at a designated time and place;
• a purchase less than $50,000.00 requires the City Manager's approval; and
• a purchase exceeding $50,000.00 requires City Council approval.
If adopted, Ordinance 1224 would remove the requirements of the sealed bid and public bid
opening, and add placement of the notice of opportunity on the City's website. This will allow
staff to solicit quotes, pricing, and proposals through verbal discussions, business visits, or
electronic means promptly and with the flexibility to negotiate when applicable or utilize
purchasing agencies that may not otherwise submit a sealed bid.
The proposed change will not affect the process outlined for public improvement projects
whose cost exceeds $100,000.00 and are subject to the bidding process outlined in the
Oklahoma Competitive Bidding Act.
RECOMMENDATION:
Staff recommends adoption of Ordinance 1224.
ATTACHMENTS:
Ordinance 1224
Current Section 7-104
Column
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ORDINANCE 1224 - Page 1 of 2
Published in the Owasso Re- LPXLF'
porter,Owasso,Tulsa County,
Oklahoma,September 25,2024
CITY OF OWASSO,OKLAHOMA
ORDINANCE 1224
AN ORDINANCE RELATING TO
PART SEVEN FINANCE AND TAX-
ATION, CHAPTER ONE, FINANCE
AND BUDGET ADMINISTRATION,
OF THE CODE OF ORDINANCES OF
THE CITY OF OWASSO,OKLAHOMA
NOW,THEREFORE,BE IT ORDAINED
BY THE COUNCIL OF THE CITY OF
OWASSO, OKLAHOMA, THAT, TO
WIT:
SECTION 1: Part Seven, Finance
and Taxation;Chapter One,Finance
and Budget Administration;Section
7-104 Q Competitive Bidding of the
Code or Ordinances of the City of
Owasso,Oklahoma,shall be amend-
ed to read as follows:
E. Before any purchase or contract
for supplies, materials, equipment,
or contractual services are made,in-
cluding lease contracts with options
to purchase,the City purchasing au-
thority shall:
1.provide the opportunity to submit
a bid,quote,or proposal to a mini-
mum of three (3) vendors, dealing
in and able to supply the same;or,
publish such opportunity in a news-
paper of general circulation within
the city;and,
2.provide notice of the opportunity
to submit a bid,quote,or proposal
on the Cittyy s website
The purchasing authority shall fa-
vor a local vendor in the City when
this can be done without additional
cost to the City; but, shall submit
requests to those outside the city
when necessary to secure a submit-
tal or to create competitive condi-
tions,or when by so doing can make
a savings for the City.
The purchasing authority may pur-
chase from the vendor whose sub-
mittal is most advantageous to the
City, considering the price, quality,
date of delivery,and so on;and,in
case of a tie, may purchase from
one of those tying,or may divide the
purchase among those tying,always
accepting the submittal most advan-
tageous to the City.
The purchasing authority may re-
peatedly reject all submittals and
again provide notice of the oppor-
tunity to submit a quote, bid, or
Pro
posal from the same or other
vendors.
SECTION 2: REPEALER
All ordinances,or parts of ordinanc-
es, in conflict with this ordinance,
are hereby repealed to the extent of
the conflict only.
SECTION 3: SEVERABILITY
If any art or parts of this ordinance
are deemed unconstitutional, in-
valid, or ineffective, the remaining
portion shall not be affected by shall
remain in full force and effect.
SECTION 4: DECLARING AN EF-
FECTIVE DATE
The provisions of this ordinance
shall become effective thirty (30)
days from the date of final passage
as provided by state law.
SECTION 5: CODIFICATION
The Chapter and Sections above
shall be amended and codified in
Part Seven, Chapter One of the
Owasso Code of Ordinances.
PASSED AND ADOPTED this 17 th
day of September, 2024. Is/Alvin
Fruga,Mayor
ATTEST:/s/Juliann M.Stevens,City
Clerk
APPROVED AS TO FORM:/s/Julie
Lombardi,City Attorney
ORDINANCE 1224 - Page 2 of 2