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NO I I k! III OWK910 1114
Tuesday, June 22, 1993, 5:30 p.m.
Owasso City Hall
MIEMBERS PRESENT
Brian Skelton
Ed Sokolosky
Glenna Anderson
Bob Oldefest
STAFF PRESENT
Marcia Boutwell
Rodney Ray
Jim Fitzsimmons
The Owasso Public Golf Authority met in regular session on Tuesday, June 22, 1993 at 5:30
p.m. in the Owasso City Hall Conference Room per the Notice of Public Meeting posted on the
City Hall bulletin board at 4:00 p.m. on Thursday, June 17, 1993.
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Vice Chairperson Brian Skelton called the meeting to order at 5:30 p.m. and declared a quorum
present.
ITEM 2: REQUEST APPROVAL OF THE MINUTES OF MAY 25. 1993 REGULAR
MEETING AND JUNE 7. 1993 SPECIAL MEETING
Glenna Anderson moved, seconded by Ed Sokolosky to approve the minutes as written. Motion
carried 4-0.
ITEM 3: REQUEST APPROVAL OF REIMBURSEMENT TO BAILEY GOLF RANCH
MANAGEMENT INC FOR EXPENSES
A list of expenses in the amount of $29,630.83 for reimbursement to the start-up account was
included as a part of the agenda packet. Glenna Anderson moved to approve the reimbursement.
Motion was seconded by Ed Sokolosky and carried 4-0.
Five claims were submitted for payment, with a total amount of $74,360.66. Glenna Anderson
moved to approve payment of the claims. Motion was seconded by Bob Oldefest and carried
4-0.
Owasso Public Golf Authority
Minutes of June 22, 1993
Page 2
ITEM 5: CONSIDERATION AND APPROPRIATE ACTION RELATING TO OPGA
RESOLUTION #93-01, A RESOLUTION AUTHORIZING THE ISSUANCE,
EXECUTION AND DELIVERY OF THE OWASSO PUBLIC GOLF
AUTHORITY REVENUE ANTICIPATION NOTE IN THE AMOUNT OF
$400,000, AND APPROVING THE AGREEMENT AND OTHER
DOCUMENTS AS MAY BE REQUIRED
This resolution authorized the issuance, execution and delivery of the OPGA Revenue
Anticipation Note to the City of Owasso. City Attorney Ron Cates was present and answered
questions presented by the Trustees. Ed Sokolosky moved, seconded by Glenna Anderson, to
approve Resolution #93-01. Motion carried 4-0.
ITEM 6: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
"RECREATIONAL FACILITIES PROJECT AGREEMENT" BETWEEN THE
CITY OF OWASSO AND THE OWASSO PUBLIC GOLF AUTHORITY
Provisions of the 1992 OPGA Revenue Bond Issue included an agreement between the City of
Owasso and the Owasso Public Golf Authority which allows the City Council to review the
financial picture and the status of the golf course operations and to make decisions based on that
information in the event of financial difficulties. This agreement must be renewed on a yearly
basis. The City Council approved the agreement at their June 15, 1993 meeting. Glenna
Anderson moved, seconded by Ed Sokolosky, to approve the agreement. Motion carried 4-0.
!T-EM9. DISCUSSION AND - APPROPRIATE ACTION CONCERNING THE
ESTABLISHMENT OF GOLF COURSE FEES
Jim Fitzsimmons and Warren Lehr discussed a proposed fee schedule. Patron cards and 9-hole
fees were explained. Ed Sokolosky moved to approve the proposed fee schedule. Motion was
seconded by Glenna Anderson and carried 4-0.
LT-EM1 1. GENER COURSE
MANAGEMENT ISSUES
Start-up and operating expenses were discussed and the Trustees were updated on the status of
the course and current construction.
LLEM 7: THE
AWARD SE OF GOLF CARS
Golf Car bids were opened on June 10. Three bids were received: Club Car, E-Z Go, and
Yamaha. The Yamaha bid was subsequently withdrawn. Jim Fitzsimmons discussed the bids
from the other two companies and made some comparisons between the golf cars and the
Owasso Public Golf Authority
Minutes of June 22, 1993
Page 3
maintenance provided. Brief presentations were given by Chip Cutler with Club Car and Mark
West with E-Z Go. Following their presentations and a question and answer period, Ed
Sokolosky moved to award the bid for golf cars to Club Car, based on the durability of the car
and the maintenance record of the company. Motion was seconded by Glenna Anderson and
carried 4-0 on a roll call vote.
ITEM 8: CONSIDERATION AND APPROPRIATE ACTION CONCERNING AN
EXTENSION OF TIME FOR COMPLETION OF THE CART BARN FROM
45 DAYS TO 60 DAYS
Bruce Wright of Builders Unlimited has requested an extension of time for the completion of the
cart barn. Although the agreement called for a 45-day completion, Mr Wright's proposal asked
for 60 days. Ed Sokolosky moved, seconded by Bob Oldefest, to grant the extension of time
and authorize the Chair to execute the appropriate Change Order. Motion carried 4-0.
ITEM 10: DISCUSSION RELATING TO THE GOLF COURSE OPENING
It is the feeling of the management company that the course should be ready to open during the
first week of August. The Vice Chair called a special meeting of the Trust for 5:30 p.m. on
Tuesday, July 6, at which time the opening events will be discussed.
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Ed Sokolosky moved, seconded by Bob Oldefest to adjourn. Motion carried and the meeting
was adjourned at 7:55 p.m.
Marcia Boutwell, Autho ity Secretary