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Home My WebLink About2024.10.01_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO CITY COUNCIL Council Chambers Old Central Building 109 North Birch, Owasso, OK Tuesday, October 1, 2024 - 6:30 PM NOTE: APPROPRIATE ACTION may include, but is not limited to: acknowledging, affirming, amending, approving, authorizing, awarding, denying, postponing, or tabling. AGENDA 1. Call to Order - Mayor Alvin Fruga RECEIVED 2. Invocation - Pastor Claud Slate of Fireside Baptist Church SEP 2 6 2024 3. Flag Salute 4. Roll Call amity Clerk's Office 5. Presentation of the Character Trait of Thoroughness - Warren Lehr, Character Council Member 6. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable.) A. Approve minutes -September 17, 2024, Regular Meeting B. Approve claims C. Approve the contract renewal with Youth Services of Tulsa, Inc., in the amount of $49,500.00 for the management and operation of Owasso Youth Court for 2024-2025, and authorize the execution of all necessary documents D. Approve the continuation of the one-year service agreement for the twenty Flock Safety camera systems and authorize payment of the annual service fee of $60,000.00 to Flock Group Incorporated of Atlanta, Georgia E. Accept the Hale Acres Water Line Replacement Phase II Project 7. Consideration and appropriate action relating to items removed from the Consent Agenda 8. Consideration and appropriate action relating to East 106th Street North to East 116th Street North Dwayne Henderson bids received for the Garnett Widening Project from Staff recommends rejecting all bids received. Staff will evaluate the plans, project specifications, and timing before rebidding the project. 9. Presentation of the monthly Public Works Project Status Report - Roger Stevens 10. Report from City Manager 11. Report from City Attorney 12. Report from City Councilors 13. Official Notices (documents for acknowledgment of receipt or information only, no discussion or action will be taken) • Payroll Payment Report - pay period ending date September 21, 2024 • Healthcare Self -Insurance Claims -dated as of September 26, 2024 • Oklahoma Department of Environmental Quality Permit No. WL000072240622, McDonald's Restaurant Potable Water Line Extension Owasso City Council October 1, 2024 Page 2 14. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 15. Adjournment Notice of Public Meeting filed in the office of the City Clerk on Friday, December 8, 2023, and the Agenda posted at City Hall, 200 South Main Street, at 5:00 pm_Q.Q Thursday, September 26„ 2024. M. Stevens, City The City of Owasso encourages citizen participation. To request Orlaccommodation due to a disability, contact the City Clerk prior to the scheduled meeting by phone 918-376-1502 or by email to Vevens@citlofc>wasso.com OWASSO CITY COUNCIL MINUTES OF REGULAR MEETING TUESDAY, SEPTEMBER 17, 2024 The Owasso City Council met in regular session on Tuesday, September 17, 2024, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed Friday, December 8, 2023; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 5:10 pm on Thursday, September 12, 2024. 1. Call to Order - Mayor Alvin Fruga called the meeting to order at 6:30 pm. 2. Invocation - The Invocation was offered by Pastor Scott Carlson of the Refuge Owasso. 3. Flag Salute - Councilor Cody Walter led the flag salute. 4. Roll Call - A quorum was declared present. Present Absent Mayor -Alvin Fruga None Vice Mayor- Lyndell Dunn Councilor- Doug Bonebrake Councilor - Paul Loving Councilor - Cody Walter Staff: City Manager - Chris Garrett / City Attorney - Julie Lombardi 5. Citizen request to address the City Council regarding public storm shelters Gene Sallee presented the item. 6. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilors may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable.) A. Approve minutes - September 3, 2024, and September 10, 2024, Regular Meetings B. Approve claims C. Approve an amendment to the Engineering Services Agreement with Garver, LLC, of Tulsa Oklahoma for the East 96+h Street North and North 145th East Avenue Intersection Improvement Project in the amount of $16,150.00 D. Accept public infrastructure improvements of water, stormwater, and sanitary sewer systems for a residential development located on the southeast corner of East 961h Street North and North Garnett Road (Silo at Smith Farm) Mr. Bonebrake moved, seconded by Mr. Loving, to approve the Consent Agenda as presented, with claims totaling $790,437.89. YEA: Bonebrake, Dunn, Loving, Walter, Fruga NAY: None Motion carried: 5-0 7. Consideration and appropriate action relating to items removed from the Consent Agenda - None 8. Consideration and appropriate action relating to the appointment of Kelly Lewis to fill a vacancy on the Owasso Planning Commission for a term ending June 30, 2025 Mayor Fruga presented the item, recommending appointment of Kelly Lewis to the Owasso Planning Commission. There were no comments from the audience. Mr. Dunn moved, seconded by Mr. Bonebrake, to appoint Kelly Lewis to the Owasso Planning Commission. YEA: Bonebrake, Dunn, Loving, Walter, Fruga NAY: None Motion carried: 5-0 Owasso City Council September 17, 2024 Page 2 9. Consideration and appropriate action relating to Ordinance 1223, approving annexation request OA 24-03 for approximately 2.56 acres located at 9727 East 116th Street North and rezoning request OZ 24- 03 from Agriculture Residential Single -Family, Rural (AG-R) to Commercial Shopping (CS) Wendy Kramer presented the item, recommending adoption of Ordinance 1223. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Mr. Loving, to adopt Ordinance 1223, as recommended. YEA: Bonebrake, Dunn, Loving, Walter, Fruga NAY: None Motion carried: 5-0 10. Consideration and appropriate action relating to a request for a Special Use Permit for a proposed car wash facility In a Commercial Shopping (CS) zoning district on approximately 1.46 acres located at 11328 East 1061h Street North, as referenced in application SUP 24-02 Alexa Beemer presented the item, recommending approval of the Special Use Permit. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Mr. Dunn, to approve the Special Use Permit, as recommended. YEA: Bonebrake, Dunn, Loving, Walter, Fruga NAY: None Motion carried: 5-0 11. Consideration and appropriate action relating to Ordinance 1224, amending Part 7, Finance and Taxation, Section 7-104, Competitive Bidding, of the Owasso Code of Ordinances Juliann Stevens presented the item, recommending adoption of Ordinance 1224. There were no comments from the audience. After discussion, Mr. Loving moved, seconded by Mr. Bonebrake, to adopt Ordinance 1224, as recommended. YEA: Bonebrake, Dunn, Loving, Walter, Fruga NAY: None Motion carried: 5-0 12. Consideration and appropriate action relating to a budget amendment in the Capital Improvements Fund for the construction of the new Public Works Facility Roger Stevens presented the item, recommending approval of a budget amendment in the Capital Improvements Fund, increasing estimated revenues and the appropriation for expenditures by $30 million. There were no comments from the audience. After discussion, Mr. Dunn moved, seconded by Mr. Loving, to approve the budget amendment, as recommended. YEA: Bonebrake, Dunn, Loving, Walter, Fruga NAY: None Motion carried: 5-0 13. Consideration and appropriate action relating to bids received for the new Public Works Facility Roger Stevens presented the item, recommendina to award the following bids Category -. Bid Amount Vendor Building and Site Concrete $4,153,900.00 Alternate 1 A $669,160.00 TimBroken r WolfArroExcavating Timber Wolf Excavating Alternate I $381,780.00 K Masonry $90,600.00 Form Construction Services, LLC Tulsa, OK Structural Steel Fabrication & Erection $455,700.00 Bennett Steel, Inc. Sapulpa, OK Carpentry & General Trades $45,500.00 MTC Tulsa, LLC Glenpool, OK Wood Casework & Countertops $141,602.00 Bearwood Native, LLC Tulsa, OK Roofing, Metal Wall Panels, Metal Soffits $798,400.00 Lewis Roofing & Construction, LLC Tulsa, OK Water Proofing and Joint Sealants $184,415.00 Alternate 1 A $43,642.00 GDA Contractors, Alternate 1 B $24,703.00 Oklahoma City, OK Owasso City Council September 17, 2024 Page 3 Air Barrier $124,000.00 OK Building Solutions, LLC Tulsa, OK Doors, Frames, Wood Doors & Hardware $238,389.00 FTO Building Specialties, LLC Tulsa, OK Overhead Door $201,427.00 Overhead Door Co. of Tulsa Tulsa, OK Aluminum Storefront, Curtainwall & $43300624 Whitacre Glass Works, LLC Glazing, . Tulsa, OK ADA Operators & Magnet Hold Opens $15,736.00 Murray Womble, Inc. Owasso, OK Gypsum Board & Acoustical Ceilings $1,423,480.00 Green Country Interiors, Inc. Tulsa, OK Flooring $301,171.00 CWC Interiors Tulsa, OK Paint $110,997.00 Strong Rock Drywall Tulsa, OK Furnish Specialties p $99,700.00 DH Pace Construction Services Olathe, KS Interior and Exterior Signage $109,669.35 Image Builders Owasso, OK Install Doors & Specialties $94,100.00 MTC Tulsa, LLC Glenpool, OK Vehicle Maintenance Equipment $91,900.00 MTC Tulsa, LLC Glenpool, OK Vehicle Maintenance Lift — Bid Alt $234,728.42 Purchase by the City of Owasso Vehicle Maintenance Bridge Crane -Bid $147,900.00 Bridge Crane Specialists Alt Kiefer, OK Appliances $55,900.00 MTC Tulsa, LLC Glenpool, OK Window Coverings $55,300.00 Contract Drapery & Blind, Inc. Tulsa, OK Furnish & Install PEMB $2,859,790.00 Vanguard Builders, Inc. Broken Arrow, OK Fire Suppression $166,500.00 Frazier Fire, LLC Owasso, OK Plumbing $1,080,360.00 Davco Mechanical, LLC Sperry, OK HVAC $1,699,840.00 Vision Air Services, LLC Tulsa, OK Electrical $1,888,400,00 All -Star Electric, LLC Grove, OK Low Voltage & Communication $115,709.00 Adept Patriot Services, LLC Tulsa, OK Audio Visual Equipment $270,945.78 VSC Fire & Security Broken Arrow, OK Fire Alarm $43,185.00 .lE Systems, Inc. Pocolo, OK Access Control and Security $255,889.00 Adept Patriot Services, LLC Tulsa, OK Earth Work & Site Utilities $4,115,000.00 DT Specialized Services, Inc. Catooso, OK Landscaping & Irrigation $151,583.89 G&G Landscaping, Inc. Glenpool, OK Fence & Gates $246,516.90 Hadrian Fence, LCC Claremore, OK Conex Boxes — Bid Alt. $20,000.00 Purchase by the City of Owasso Furniture and Fixtures $275,000.00 Purchase by the City of Owasso Construction Contingency & Allowances $1,680,383.65 Construction Total $25,030,909.23 Owasso City Council September 17, 2024 Page 4 There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Mr. Walter, to award the bids, as recommended. YEA: Bonebrake, Dunn, Loving, Walter, Fruga NAY: None Motion carried: 5-0 14. Consideration and appropriate action relating to an amendment to the agreement with Miller-Tippens Construction for At -risk Construction Management services for the new Public Works Facility Roger Stevens presented the item, recommending to amend the agreement with Miller-Tippens Construction, LLC of Glenpool, Oklahoma to include the guaranteed maximum price of $28,030,324.32, and authorization to execute all necessary documents. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Mr. Dunn, to amend the agreement and authorize execution of documents, as recommended. YEA: Bonebrake, Dunn, Loving, Walter, Fruga NAY: None Motion carried: 5-0 15. Consideration and appropriate action relating to Resolution 2024-06, amending the Code of Ethics and Conduct for Elected and Appointed City Council Members Julie Lombardi presented the item. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Mr. Loving, to approve Resolution 2024-06. YEA: Bonebrake, Dunn, Loving, Walter, Fruga NAY: None Motion carried: 5-0 16. Report from City Manager Chris Garrett reported on the City's Annual Block Party event and the reception to be held immediately following the meeting for Tim Miller who served 12 years on the Owasso Planning Commission. 17. Report from City Attorney - None 18. Report from City Councilors - None 19. Official Notices - The Mayor acknowledged receipt of the following: • Payroll Payment Report - pay period ending date September 7, 2024 • Healthcare Self -Insurance Claims - dated as of September 11, 2024 • Monthly Budget Status Report - August 2024 • Change Order 18 executed by the City Manager or designee for the Fire Station No. 1 Renovation Project • Change Order 19 executed by the City Manager or designee for the Fire Station No. 1 Renovation Project 20. New Business - None 21. Adjournment Mr. Loving moved, seconded by Mr. Bonebrake, to adjourn the meeting. YEA: Bonebrake, Dunn, Loving, Walter, Fruga NAY: None Motion carried: 5-0 and the meeting adjourned at 7:39 pm. Alvin Fruga, Mayor Juliann M. Stevens, City Clerk Fund Claims List - 10/01/2024 Vendor Name 01 GENERAL BERT PARSONS SECOND GENERATION JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK Payable Description Payment Amount REKEY LOCKS $379,75 AMAZON -CHAIR $243.98 AMAZON -DESK $257.87 AMAZON -LIGHT DRIVER $195,00 AMAZON -TOOLS $1,173.95 AMAZON -TRASH CANS $20.99 CORNERSTONE -KEYS $11.37 COX-INTERNET $170.00 EQUIP ONE -LIFT RENTAL $255.00 HOME DEPOT -REPAIRS $58.23 HOME DEPOT -SUPPLIES $177.74 LOCKE-DOOR REPAIR $47.59 LOWES-DOOR REPAIR $286.88 LOWES-LIGHTS $165.96 LOWES-SUPPLIES $91.82 LOWES-VACCUM $149.00 MURRAY WOMBLE-DOOR $275.00 MURRAY WOMBLE-REFUND ($275.00) OFFICE DEPOT -CHAIR $386.24 OFFICE DEPOT -SUPPLIES $17.50 SAMS-SHOP WATER $7.96 SAVON-BUSINESS CARDS $40.00 WALMART-WIPES $95.96 BUILDING MAINTENANCE -Total $4,232.79 JPMORGAN CHASE BANK ATWOOD-CEMETERY FENCE $124.95 JPMORGAN CHASE BANK ATWOOD-FENCE $379.64 JPMORGAN CHASE BANK EQUIP ONE -FENCE $365.44 JPMORGAN CHASE BANK HOME DEPOT -FENCE $34.94 JPMORGAN CHASE BANK LOWES-FENCE $192.49 CEMETERY WALL REPLACEMENT - Total $1,097.46 DALE & LEES SERVICE INC GEOTHERM HEATPUMPS $43,615.00 EECBG EQUIPMENT -Total $43,615.00 AEP/PSO ELECTRIC USE $516.60 AXON ENTERPRISE INC BODY CAMERA PYMT $4,013.92 JPMORGAN CHASE BANK ADVANCE AUTO -VEHICLE $190.83 JPMORGAN CHASE BANK AMAZON -SUPPLIES $393.55 JPMORGAN CHASE BANK AMAZON -UNIFORM $140,15 JPMORGAN CHASE BANK AMAZON -VEHICLE $119.42 JPMORGAN CHASE BANK BLAUER-UNIFORM $176.48 JPMORGAN CHASE BANK HOME DEPOT -REFUND ($90.40) JPMORGAN CHASE BANK HOME DEPOT -SUPPLIES $410.51 w Fund 01 Claims List-10/01/2024 Vendor Name GENERAL JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK Payable Description Payment Amount JORGENSEN-SUPPLIES $61,99 MIDWEST VET -SUPPLIES $77.11 PETSMART-SUPPLIES $84.98 RING -SECURITY $149.97 SEW IT -UNIFORM $53.82 TROYTDVM-SERVICE $75.00 ULTRA BRIGHT -VEHICLE $349.99 WALMART-SUPPLIES $19.14 GEN ANIMAL CONTROL -Total $6,743.06 AEP/PSO ELECTRIC USE $23.81 JPMORGAN CHASE BANK BROWN FARMS -SOD $30.00 SPOK INC. PAGER USE $10.58 UNIFIRST HOLDINGS LP UNIFORM SERVICES $0.50 GEN CEMETERY -Total $64.89 DANETTE TODD CARD MAKING CLASS $54.00 SUSAN R CHERMACK PAINTING CLASS $600.00 GEN COMM CTR DONATIONS -Total $654.00 AEP(PSO ELECTRIC USE $1,659.74 JPMORGAN CHASE BANK AFP-DUES $90.00 JPMORGAN CHASE BANK AMAZON -TRASH BAGS $77.59 JPMORGAN CHASE BANK BESTBUY-UPS $109.99 JPMORGAN CHASE BANK CINTAS-SUPPLIES $1,432.52 JPMORGAN CHASE BANK COX-WIFI $180.00 JPMORGAN CHASE BANK HOBART-SERVICE $590.24 JPMORGAN CHASE BANK NRPA-DUES $295.00 JPMORGAN CHASE BANK QUIKSERVICE-FENCE $65.45 JPMORGAN CHASE BANK QUIT BUGGIN-PEST $95.00 GEN COMMUNITY CENTER -Total $4,595.53 JPMORGAN CHASE BANK OFFICE DEPOT -SUPPLIES $19.78 JPMORGAN CHASE BANK TOMMYS-FLEET $67.97 TREASURER PETTY CASH ROGER CO -LIEN RELEASE $18.00 TULSA COUNTY CLERK TULSA COUNTY FILING $36.00 GEN COMMUNITY DEVELOPMENT - Total $141.75 ARIEL HUERTA BALLOON TWISTING $150.00 CHELSEA WOODWARD CAROUSEL $875.00 JPMORGAN CHASE BANK AMAZON -SUBSCRIPTION $14.99 JPMORGAN CHASE BANK AMAZON -SUPPLIES $47.94 JPMORGAN CHASE BANK BEST BUY -CAMERA $901.94 JPMORGAN CHASE BANK FACEBOOK-ADVERTISE $125.00 JPMORGAN CHASE BANK GALAXY JUMPERS -BOUNCE $71.10 K Claims List-10/01/2024 Fund Vendor Name Payable Description Payment Amount 01 GENERAL JPMORGAN CHASE BANK SWANK -MOVIE RENTAL $520.00 KAITLIN BRYAN FACE PAINTING $650.00 SCOREBOARD STAFF UNIFORM $272.00 GEN CULTURE & RECREATION -Total $3,627.97 AEP/PSO ELECTRIC USE $21.64 CENTER FOR ECONOMIC DEVELOPMENT LEGAL SERVICE FEES $2,696.00 JPMORGAN CHASE BANK PACS REG-TRAINING $2,015.00 JPMORGAN CHASE BANK SOUTH ECON-CONFERENCE $549.00 JPMORGAN CHASE BANK TRAVEL EXP 09117-19 $251.36 JPMORGAN CHASE BANK TRAVEL EXP 10/27-30 $360.96 GEN ECONOMIC DEV -Total $5,892.96 AEP/PSO ELECTRIC USE $82.38 GEN EMERG PREPAREDNESS -Total $82.38 JPMORGAN CHASE BANK GELLCO-SAFETY BOOTS $143.99 JPMORGAN CHASE BANK TRAVEL EXP 09115-18 $197.03 UNIFIRST HOLDINGS LP UNIFORM SERVICES $41.84 UNITED STATES CELLULAR PW CELL PHONES $44.15 CORPORATION GEN ENGINEERING -Total $427.01 JPMORGAN CHASE BANK AMAZON -SHREDDER OIL $34.62 JPMORGAN CHASE BANK AMAZON -SUPPLIES $4.99 JPMORGAN CHASE BANK OFFICE DEPOT -SUPPLIES $34.78 JPMORGAN CHASE BANK SUNDANCE-COPY PAPER $65.90 JPMORGAN CHASE BANK TRIBAL RES-SHIRTS $93.75 SUMNERONE INC COPIER SERVICES $57.00 GEN FINANCE -Total $291.04 AEPIPSO ELECTRIC USE $6,855.08 GRAND GATEWAY ECO. DEV. ASSC. PELIVAN TRANSIT $6,047.50 IMPERIAL LLC COFFEE $108.25 JPMORGAN CHASE BANK AMER WASTE -DISPOSAL $124.92 JPMORGAN CHASE BANK 10-FLEET $42.00 JPMORGAN CHASE BANK OMMS-DUES $5,000.00 JPMORGAN CHASE BANK PIKEPASS-FEES $9.00 JPMORGAN CHASE BANK QUADIENT-POSTAGE $1,110.66 LEE BHM CORP PUBLICATIONS $32.51 MAILROOM FINANCE INC POSTAGE $1,500.00 SUMNERONE INC COPIER 2 FLOOR $361.43 SUMNERONE INC MAIL ROOM COPIER $213.11 GEN GENERAL GOVERNMENT -Total $21,404.46 AEP/PSO ELECTRIC USE $292.28 3 Claims List-10101/2024 Fund Vendor Name Payable Description Payment Amount 01 GENERAL GEN HISTORICAL MUSEUM -Total $292.28 JPMORGAN CHASE BANK SUNDANCE-BLUE PAPER $133.00 GEN HR-CHAR INITIATIVE -Total $133.00 JPMORGAN CHASE BANK ACCESS -MEDICAL $770.00 JPMORGAN CHASE BANK NEXTIVA-SUBSCRIPTION $71.97 TRALIANT HOLDINGS LLC WORKPLACE HARRASSMENT $3,760.00 GEN HUMAN RESOURCES -Total $4,601.97 AT&T MOBILITY PUBLIC SAFE WIRELESS $83.35 CHICKASAW TELECOM INC LICENSE RENEWAL $10,350.00 CHICKASAW TELECOM INC SMARTNET RENEWAL $7,250.00 JPMORGAN CHASE BANK AMAZON-HDD ENCLOSE $60.03 JPMORGAN CHASE BANK B&H-PC RAM & HDD $275.60 JPMORGAN CHASE BANK 13213 PRIME-SUBSCRIPTIO $499.00 JPMORGAN CHASE BANK BESTBUY-UPS & WEBCAM $381.97 JPMORGAN CHASE BANK DELL -MONITORS $330.22 JPMORGAN CHASE BANK DELL -PC $1,782.10 JPMORGAN CHASE BANK DELL -SOUND BAR $31.34 JPMORGAN CHASE BANK EMERSON-REPAIR PARTS $82.49 JPMORGAN CHASE BANK HOME DEPOT -ANCHORS $10.68 JPMORGAN CHASE BANK HOME DEPOT -GLOVES $22.95 JPMORGAN CHASE BANK HOME DEPOT -TOOLS $112.75 JPMORGAN CHASE BANK SOLARWINDS-LICENSE $5,767.00 PPT HOLDINGS I, LLC NETAPP RENEWAL $2,595.84 GEN INFORMATION TECH • Total $29,635.32 JPMORGAN CHASE BANK BAILEYRANCH-EMPY REL $58.72 JPMORGAN CHASE BANK CHAMBER -FEES $280.00 JPMORGAN CHASE BANK CUSTOM CRAFT-COMM REL $126.00 JPMORGAN CHASE BANK ES SELECT -CONFERENCE $299.00 JPMORGAN CHASE BANK LANDS END -UNIFORM $743.98 JPMORGAN CHASE BANK LEE -SUBSCRIPTION $10.83 JPMORGAN CHASE BANK LODGING EXP 08125-27 $419.90 JPMORGAN CHASE BANK LOT 129-PARKING $2.00 JPMORGAN CHASE BANK MEETING EXP 09104 $9.00 JPMORGAN CHASE BANK MEETING EXP 09111 $240.80 JPMORGAN CHASE BANK OFFICE DEPOT -SUPPLIES $8.19 JPMORGAN CHASE BANK REASORS-COMM RELAT $6.78 JPMORGAN CHASE BANK SAMS-COMM RELAT $20.98 JPMORGAN CHASE BANK THE OK -REGISTRATION $575.00 JPMORGAN CHASE BANK TRAVEL EXP 08/25-27 $1,320.00 JPMORGAN CHASE BANK TRAVEL EXP 09/15-18 $215.96 JPMORGAN CHASE BANK TULSA REGIONAL -FEES $150.00 4 Claims List-10/01/2024 Fund Vendor Name Payable Description Payment Amount 01 GENERAL GEN MANAGERIAL -Total $4,487.14 JPMORGAN CHASE BANK AMAZON -SUPPLIES $86,73 JPMORGAN CHASE BANK DELL -MONITORS $330.22 JPMORGAN CHASE BANK DELL -PC $322.88 JPMORGAN CHASE BANK DELL -SOUND BAR $31.34 SUMNERONE INC COURT COPIER $25.05 TYLER TECHNOLOGIES, INC. ANNUAL SUBSCRIPTION $42,001.00 TYLER TECHNOLOGIES, INC. PCI SERVICE FEE $794.10 YOUTH SERVICES OF TULSA YOUTH COURT $4.125.00 GEN MUNICIPAL COURT -Total $47,716.32 AEP/PSO ELECTRIC USE $1,878.44 DEERE & COMPANY PARKS MOWER $12,599.34 JPMORGAN CHASE BANK ADT-SECURITY $49.03 JPMORGAN CHASE BANK AMAZON -FAUCET REPAIR $372.00 JPMORGAN CHASE BANK AMAZON -PADDLE HOLDERS $98.98 JPMORGAN CHASE BANK ATWOOD-GLOVES $14.99 JPMORGAN CHASE BANK ATWOOD-SUPPLIES $5.45 JPMORGAN CHASE BANK ATWOOD-WIRE PLIERS $14.99 JPMORGAN CHASE BANK ATWOOD-ZIP TIES $57.96 JPMORGAN CHASE BANK BESTBUY-UPS $109.99 JPMORGAN CHASE BANK CORNERSTONE -BLEACH $7.59 JPMORGAN CHASE BANK CORNERSTONE -CHAIN SAW $68.98 JPMORGAN CHASE BANK CORNERSTONE -PRIMER $10.44 JPMORGAN CHASE BANK CORNERSTONE -SUPPLIES $128.15 JPMORGAN CHASE BANK HOME DEPOT -PARTS $51.22 JPMORGAN CHASE BANK LOWES-MULCH $294.64 JPMORGAN CHASE BANK LOWES-PAVER SAND $22.32 JPMORGAN CHASE BANK LOWES-SAW BLADE $95.96 JPMORGAN CHASE BANK LOWES-SUPPLIES $15.98 UNIFIRST HOLDINGS LP PARKS STAFF UNIFORMS $61.56 WASHINGTON CO RURAL WATER MCCARTY PARK $46,20 DISTRICT GEN PARKS -Total $16,004.21 AEPIPSO ELECTRIC USE $683.67 JPMORGAN CHASE BANK WALMART-PRISON BOARD $11.41 TREASURER PETTY CASH NOTARY-NANTZ $25.00 GEN POLICE COMMUNICATIONS -Total $720.08 JPMORGAN CHASE BANK ATWOOD-SAFETY BOOTS $174.95 JPMORGAN CHASE BANK AUTOZONE-SUPPLIES $18.98 JPMORGAN CHASE BANK STANDARD -REFUND ($8.71) JPMORGAN CHASE BANK STANDARD -SUPPLIES $195.22 5 Claims List - 10/01/2024 Fund Vendor Name Payable Description Payment Amount 01 GENERAL SPOK INC. PAGER USE $73.53 UNIFIRST HOLDINGS LP UNIFORM SERVICES $130.60 GEN STORMWATER -Total $584.57 TREASURER PETTY CASH CC DEP REF-HOLT $100.00 TREASURER PETTY CASH CC DEP REF -PARSONS $50.00 TREASURER PETTY CASH REDBUD REF-LOUVIERE $200.00 TREASURER PETTY CASH REDBUD REF-PONS $200.00 GENERAL -Total TREASURER PETTY CASH GF-HARVEST FESTIVAL -Total HARVEST FEST-A HARGER $550.00 $40.00 $40.00 GENERAL -Total $197,635.19 20 AMBULANCE SERVICE EMS TECHNOLOGY SOLUTIONS, LLC ASSET TAGS $1,326.00 JPMORGAN CHASE BANK BOUND TREE -REFUND ($24.05) JPMORGAN CHASE BANK BOUND TREE -SUPPLIES $958.76 JPMORGAN CHASE BANK CAPITAL WASTE-DISPOSA $339.20 JPMORGAN CHASE BANK LIFE ASSIST -SUPPLIES $4,291.89 JPMORGAN CHASE BANK MEDLINE-SUPPLIES $1,008.00 JPMORGAN CHASE BANK SAVVIK-EMS PACK $210.99 JPMORGAN CHASE BANK ZOLL-SUPPLIES $1,074.00 AMBULANCE -Total $9,184.79 DENALI SCAPES LLC LANDSCAPING ST1 $24,880.00 JPMORGAN CHASE BANK AMAZON-ST11 FFE $164.94 JPMORGAN CHASE BANK BESTBUY-FD1 UPS $219.98 JPMORGAN CHASE BANK CORNERSTONE-ST11 FFE $889.99 JPMORGAN CHASE BANK EBAY-FDt GROUNDING $27.33 JPMORGAN CHASE BANK HOME DEPOT-FD1 GROUND $98.08 JPMORGAN CHASE BANK HOME DEPOT-ST1 FFE $331.82 JPMORGAN CHASE BANK JOHNSON FIT-ST1 FFE $237.50 JPMORGAN CHASE BANK LOWES-STt FFE $261.89 LIMESTONE CONSTRUCTION LLC ST1 REMODEL $7,710.00 FIRE STAT#1 RENOVATION -Total $34,821.53 AMBULANCE SERVICE -Total $44,006.32 21 E-911 DEPARTMENT OF PUBLIC SAFETY OLETS ACCESS $851.00 JPMORGAN CHASE BANK APCO-TRAINING $70.00 E911 COMMUNICATIONS -Total $921.00 E-911 -Total $921.00 25 HOTEL TAX JPMORGAN CHASE BANK AMAZON -OFFICE CHAIR $44.00 JPMORGAN CHASE BANK AMAZON -REFUND ($44.00) JPMORGAN CHASE BANK SIMPLE MOD -MARKETING $799.75 TREASURER PETTY CASH J FOWLER -CAR WASH $15.00 E Claims List-10/01/2024 Fund Vendor Name Payable Description Payment Amount 25 HOTELTAX STRONG NEIGHBORHOODS -Total $814.75 HOTELTAX -Total $814.75 27 STORMWATER MANAGEMENT DIVERSIFIED CIVIL CONTRACTORS LLC GARNETT CULVERT $185,046.70 IMPROVEME GARNETT CULVERT IMPROV -Total $185,046.70 AEP/PSO ELECTRIC USE $417.67 JPMORGAN CHASE BANK 41MPRINT-SUPPLIES $341.77 JPMORGAN CHASE BANK AMAZON -SAFETY CHAPS $149.97 JPMORGAN CHASE BANK BROWN FARMS -SUPPLIES $30.00 JPMORGAN CHASE BANK INTERSTATE -BATTERY $47.03 JPMORGAN CHASE BANK LOWES-SUPPLIES $144.74 JPMORGAN CHASE BANK PROJ ENERGY -SUPPLIES $986.00 JPMORGAN CHASE BANK RED WING -SAFETY BOOTS $170.00 JPMORGAN CHASE BANK USPS-POSTAGE $14.16 JPMORGAN CHASE BANK WHITE CAP -HARD HATS $42.00 LEE BHM CORP PUBLICATIONS $49.13 UNIFIRST HOLDINGS LP UNIFORM SERVICES $37.86 UNITED STATES CELLULAR PW CELL PHONES $44.16 CORPORATION STORMWATER-STORMWATER -Total $2.474.49 STORMWATER MANAGEMENT -Total $187,521.19 28 FEDERAL GRANTS GRADE LINE CONSTRUCTION 96TH - BRIDGE TO 129 $253,897.96 96TH-BRIDGE TO 129TH -Total $253,897.96 FEDERAL GRANTS -Total $253,897.96 37 SALES TAX FIRE AEP/PSO ELECTRIC USE $7,865.27 DALE & LEES SERVICE INC REPAIR OF GEOTHERMAL UNIT $4,920.00 HERITAGE LANDSCAPING LLC MOWING $3.375.00 JPMORGAN CHASE BANK AADVANTAGE-SUPPLIES $213.28 JPMORGAN CHASE BANK ACADEMY -UNIFORM $90.00 JPMORGAN CHASE BANK AMAZON -COOLER $59.00 JPMORGAN CHASE BANK CORNER -GRILL COVER $889.99 JPMORGAN CHASE BANK CORNERSTONE-E2 JUG $54.99 JPMORGAN CHASE BANK HARRISON-ST4 HVAC $607.75 JPMORGAN CHASE BANK LODGING EXP O8113-16 $2,407,98 JPMORGAN CHASE BANK LOWES-TRAIN SUPP $99.98 JPMORGAN CHASE BANK MEETING EXP O8/12 $165.28 JPMORGAN CHASE BANK PIKEPASS-FEES $13.65 JPMORGAN CHASE BANK SAMS-K9 SUPPLIES $49.96 JPMORGAN CHASE BANK SAMS-SUPPLIES $60.84 JPMORGAN CHASE BANK TRAVEL EXP 08113-16 $92.60 KEVINS WHOLESALE LLC UNIFORMS $16,563.24 VA Claims List - 10/01/2024 Fund Vendor Name Payable Description Payment Amount 37 SALES TAX FIRE OKIE PACKAGING AND INDUSTRIAL ST2 AND ST4 SOAP $1,889.80 SALES TAX FUND•FIRE -Total $39,418.61 SALES TAX FIRE • Total $39 418 61 38 SALES TAX POLICE JPMORGAN CHASE BANK ALARM BILL -SECURITY $225.00 P.D. MULTI -USE STRUCTURE -Total $225.00 AEP/PSO ELECTRIC USE $8,144.59 AT&T MOBILITY PUBLIC SAFE WIRELESS $141,84 BOARD OF TESTS FOR ALCOHOL & DRUG ENROLLMENT FEE $62.00 JPMORGAN CHASE BANK ADVANCE AUTO -VEHICLE $6,64 JPMORGAN CHASE BANK AMAZON -SUPPLIES $383.10 JPMORGAN CHASE BANK AMAZON -TOOLS $209.98 JPMORGAN CHASE BANK AMER WASTE -RENTAL $148.24 JPMORGAN CHASE BANK BESTBUY-WEBCAMS $116.98 JPMORGAN CHASE BANK BROWN ELLS -SUPPLIES $216.49 JPMORGAN CHASE BANK DELL -LAPTOP $298.92 JPMORGAN CHASE BANK GEOINV-REFUND ($250.00) JPMORGAN CHASE BANK GT DIST-SUPPLIES $6,555.24 JPMORGAN CHASE BANK LEUPOLD-TOOLS $2.343.60 JPMORGAN CHASE BANK MILE HIGH -SWAT RIFLE $18,527.12 JPMORGAN CHASE BANK PACKTRACK-SUBSCRIBE $280.00 JPMORGAN CHASE BANK PEPPERBALL-TRAINING $549.00 JPMORGAN CHASE BANK PSI -TRAINING $175.00 JPMORGAN CHASE BANK REASORS-SUPPLIES $34.44 JPMORGAN CHASE BANK SHINE FACT -VEHICLE $140.00 JPMORGAN CHASE BANK SPECIAL OPS-AWARDS $468.39 JPMORGAN CHASE BANK SPECIAL OPS-UNIFORM $189.99 JPMORGAN CHASE BANK SUMNER-COPIER $709.65 JPMORGAN CHASE BANK THREADZ-UNIFORM $2,335.12 JPMORGAN CHASE BANK TINT SHOP -WINDSHIELD $50.00 JPMORGAN CHASE BANK TULSA COMM-TRAINING $2.100.00 RELENTLESS LLC TRAINING $699.00 TREASURER PETTY CASH C REESE-EXP REIMB $140.00 TREASURER PETTY CASH D JOHNSTON-EXP REIMB $23.95 SALES TAX FUND -POLICE -Total $44,799.28 SALES TAX POLICE -Total $45,024.28 39 SALES TAX STREETS AEP/PSO ELECTRIC USE $3,314.54 JPMORGAN CHASE BANK AMERIFLEX-SUPPLIES $58.50 JPMORGAN CHASE BANK ATWOOD-SUPPLIES $23.98 JPMORGAN CHASE BANK BLADES GROUP -ASPHALT $1,240.00 JPMORGAN CHASE BANK BUMPER-DEF FUEL $38.38 JPMORGAN CHASE BANK EAGLE REDI-CONCRETE $626.25 9 Claims List-10/01/2024 Fund Vendor Name Payable Description Payment Amount 39 SALES TAX STREETS JPMORGAN CHASE BANK EQUIP ONE -RENTALS $150.00 JPMORGAN CHASE BANK FLEET FUEL -SUPPLIES $136.02 JPMORGAN CHASE BANK GREENHILL-ASPHALT $577,85 JPMORGAN CHASE BANK GREENHILL-CONCRETE $1,320.00 JPMORGAN CHASE BANK HOME DEPOT -REFUND ($179.00) JPMORGAN CHASE BANK HOME DEPOT -SUPPLIES $55.86 JPMORGAN CHASE BANK HOME DEPOT -TOOLS $487.84 JPMORGAN CHASE BANK INTERSTATE -BATTERY $47.01 JPMORGAN CHASE BANK LOWES-SIDEWALK REPAIR $264.64 JPMORGAN CHASE BANK LOWES-SUPPLIES $119.82 JPMORGAN CHASE BANK OREILLY-SUPPLIES $29.98 JPMORGAN CHASE BANK VANCE BROS-SUPPLIES $324.30 JPMORGAN CHASE BANK WAVETRONIX-SUPPLIES $1,500.00 JPMORGAN CHASE BANK WELSCO-BOTTLE RENTALS $51.50 JPMORGAN CHASE BANK XCESSORIES-BRACKETS $2,129.40 JPMORGAN CHASE BANK XCESSORIES-SUPPLIES $100.00 SPOK INC. PAGER USE $198.66 UNIFIRST HOLDINGS LP UNIFORM SERVICES $237.42 WASHINGTON CO RURAL WATER 116 LANDSCAPE IRRIG $395.98 DISTRICT SALES TAX FUND -STREETS -Total $13,248.93 SALES TAX STREETS • Total $13,248.93 40 CAPITAL IMPROVEMENTS KIMLEY-HORN AND ASSOCIATES INC 86TH ST WIDE 145-161 $10,780.00 86TH ST WIDENING 145.161 -Total $10,780.00 GARVER ENG SVCS - E 96 ST N WID $583.51 GARVER ENG SVS - 96 ST WIDENING $1,724.98 96TH FROM 134TH TO 145TH -Total $2,308.49 GARVER ENG SVCS - 106 & 129 INTE $6,034.10 CIP 1061129 INTERSECT IMP -Total $6,034.10 GARVER 96 & 145TH INTERSECTION $1,226.00 CIP 961145TH INTERSECT -Total $1,226.00 LEE BHM CORP PUBLICATIONS $52.46 CIP GARN RD WIDE 106.116 -Total $52.46 CAPITAL IMPROVEMENTS -Total $20,401.05 70 CITY GARAGE AEP/PSO ELECTRIC USE $798.63 COUNTRYSIDE DIESEL REPAIR LLC REPAIR $1.249.77 JPMORGAN CHASE BANK ALL WHEEL -PARTS $1.280.36 JPMORGAN CHASE BANK AMAZON -AIR HOSE $39.29 JPMORGAN CHASE BANK AMAZON -CALCULATOR $20.34 JPMORGAN CHASE BANK AMAZON -ENDS & HOOKS $24,49 0' Claims List-10/0112024 Fund Vendor Name Payable Description Payment Amount 70 CITY GARAGE JPMORGAN CHASE BANK AMAZON -FLY TRAP $17.99 JPMORGAN CHASE BANK AMAZON -HOLDER $15.99 JPMORGAN CHASE BANK AMAZON -KEY BOX $248.00 JPMORGAN CHASE BANK AMAZON -PARTS $320.48 JPMORGAN CHASE BANK AMAZON -PLUG IN $7.99 JPMORGAN CHASE BANK AMAZON -REFUND ($70,98) JPMORGAN CHASE BANK AMAZON -SPACE HEATER $59.99 JPMORGAN CHASE BANK AMAZON -SUPPLIES $71.91 JPMORGAN CHASE BANK AMAZON -TOOLS $29.99 JPMORGAN CHASE BANK AMERIFLEX-PARTS $260.50 JPMORGAN CHASE BANK BASS PRO -PARTS $274.27 JPMORGAN CHASE BANK BEST CHOICE -WIND REP $425.00 JPMORGAN CHASE BANK CAS -LICENSE $5,663.00 JPMORGAN CHASE BANK DITCH WITCH -PARTS $561.26 JPMORGAN CHASE BANK HESSELBEIN-TIRES $530.60 JPMORGAN CHASE BANK LOWES-PARTS $41.39 JPMORGAN CHASE BANK LOWES-POWER CORD $42.38 JPMORGAN CHASE BANK LOWES-REFUND ($21.49) JPMORGAN CHASE BANK OFFICE DEPOT -HOLDER $53.18 JPMORGAN CHASE BANK OFFICE DEPOT -SUPPLIES $28A0 JPMORGAN CHASE BANK P&K-PARTS $9.99 JPMORGAN CHASE BANK ROCK AUTO -PARTS $556.28 JPMORGAN CHASE BANK SPEEDTECH-PARTS $50.95 JPMORGAN CHASE BANK TULSA GAS TECH -REPAIR $594.45 JPMORGAN CHASE BANK TULSA GAS -REPAIRS $334.52 JPMORGAN CHASE BANK WHITE STAR -PARTS $673.27 VEHICLE MAINTENANCE -Total $14,192.19 CITY GARAGE -Total $1419219 76 WORKERS' COMP SELF -INS CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS $34,141.09 JPMORGAN CHASE BANK ACCESS -MEDICAL $210.00 UNITED SAFETY & CLAIMS INC WORKERS COMP SVC FEE $1,658.33 WORKERS' COMP SELF -INS -Total $36,009.42 WORKERS' COMP SELF -INS -Total $36,009.42 78 HEALTHCARE SELF INS FUND COMMUNITYCARE EAP EAP FEE $468.00 JPMORGAN CHASE BANK PUSH PEDAL-MAINT $110.00 MCKESSON MEDICAL -SURGICAL EMPLOYEE FLU SHOTS $2,648.50 WELLNESS -Total $3,226.50 HEALTHCARE SELF INS FUND -Total $3,226.50 City Grand Total $856,317.39 ire] rn�-d nELLPwyY•pFALCiun,lqRF/.L<ammunlry TO: The Honorable Mayor and City Council FROM: Julie Trout Lombardi, City Attorney SUBJECT: Proposed Renewal of Contract with Youth Services of Tulsa, Inc. for Management and Operation of the Owasso Youth Court DATE: September 26, 2024 BACKGROUND: The City of Owasso began contracting with Youth Services, Inc., in 2008 for implementation and operation of the Owasso Youth Court and the City Council has approved annual renewals of the contract since that time. The current contract will expire on September 30, 2024. The contract provides that Youth Services will employ its specialized knowledge, skill and experience with trained personnel to administer and oversee a youth court in Owasso. Fulfillment of this goo[ requires recruitment and training by Youth Services of both attorney advisors and teen volunteers within the Owasso community. In addition, Youth Services employs a full-time coordinator based in Owasso to manage the Youth Court and provides counseling services as needed and used by both the Municipal and Youth Courts. Youth Services assumes all responsibility for the Youth Court's scheduling, documentation and administrative operations and is required to work closely with the Owasso Municipal Court and related staff to effectuate these duties. From August 1, 2023, through August 31, 2024, the Owasso Youth Court adjudicated numerous cases. The Youth Court currently has several attorney advisors and numerous youth volunteers. Regular dockets, with appropriate health and safety measures, are scheduled to begin in late September. All aspects of the Youth Court, including prosecution, defense and sentencing of the youth offenders, continue to be conducted solely by teen volunteers from Owasso who receive numerous hours of instruction and training prior to participation in court proceedings. Compensation for Youth Services in the proposed contract is $49,500 for 2024-2025 which is payable in twelve equal monthly payments beginning on October 1, 2024. The proposed compensation is unchanged from the previous year. If renewed, the new contract will be effective as of October 1, 2024, and will terminate on September 30, 2025. This item was included in the approved Fiscal Year 2025 budget. Based upon the Owasso Youth Court program's success and achievements in past years of operation, staff recommends renewal of the contract for an additional year. RECOMMENDATION: Staff recommends approval of the contract with Youth Services of Tulsa, Inc., in the amount of $49,500 for 2024-2025, and further recommends authorization be given to the City Manager to execute the contract as well as any additional documentation required. ATTACHMENT: Proposed contract with Youth Services, Inc. for 2024-2025 AGREEMENT BETWEEN THE CITY OF OWASSO AND YOUTH SERVICES OF TULSA, INC. FOR THE MANAGEMENT AND OPERATION OF THE OWASSO YOUTH COURT The City of Owasso, Oklahoma (hereinafter referred to as "City") and Youth Services of Tulsa, Inc. (hereinafter referred to as "Youth Services") agree as follows: The city determined in 2008 that there was a need to provide an alternative to prosecution for first time, non-violent and non -felony juvenile offenders who have committed offenses which would normally be heard in the City of Owasso's Municipal Court. The city recognizes that Youth Services has significant experience implementing and facilitating alternative venues known as Youth Courts within Tulsa County, and that Youth Services is comprised of knowledgeable people having many years experience in this field who are able to operate a Youth Court. Based upon the need faced by the City of Owasso to provide prosecution alternatives to traditional sentencing of juveniles in the municipal court setting, and upon the expertise and ability of Youth Services to establish and operate youth courts, the City and Youth Services hereby agree to mutually execute a contract to continue funding and operation of a juvenile court program. The Owasso Youth Court will be conducted by youth peers who have successfully completed the mandatory training program conducted by Youth Services. All aspects of the Owasso Youth Court shall be conducted by volunteer youth including prosecution, defense and sentencing. The terms of this Agreement shall be effective as of October 1, 2024, and shall expire on September 30, 2025. This Agreement shall not renew automatically. The City shall pay Youth Services forty-nine thousand, five hundred dollars ($49,500) as total compensation for operation of a Youth Court for one (1) year, including the employment of a full-time coordinator who will oversee and manage the daily operations of the Owasso Youth Court. The total sum of compensation shall be paid to Youth Services in twelve (12) equal monthly payments. Youth Services shall employ personnel with the necessary degree of knowledge, experience, training and credentials to facilitate and operate the Youth Court, and shall at all times during the pendency of this Agreement employ at least one (1) person to serve as a full-time coordinator to supervise, direct and oversee the Owasso Youth Court and serve as a liaison between the City and Youth Services. As partial compensation for this Agreement, the City shall provide two (2) office spaces in the Old Central Building for the full-time coordinator of the Owasso Youth Court and a counselor. Youth Services shall fully train all youth peers who make application and are selected by Youth Services to participate as youth volunteers in the Youth Court program. Youth Services will work with the Owasso schools to recruit youth desiring to serve in the program and will be responsible for providing the required training before youth volunteers may serve in any official capacity within the program. Youth Services will also work with the City to obtain a list of attorneys who might be willing to serve as attorney advisors to the Youth Court program, and 1 shall take all other actions necessary to ensure that each Youth Court session shall have an attorney advisor present. Youth Services shall be an independent contractor under this Agreement. This Agreement shall not be construed to create the relationship of agent, servant, employee, partnership, joint venture or association between the City and Youth Services or its officers, employees, contractors or representatives for any purpose. Youth Services shall bear the sole responsibility and liability for furnishing Workers' Compensation benefits to any employee (other than staff members of the City of Owasso) or other person for injuries from or connected with services performed pursuant to this Agreement. As partial consideration for this Agreement, Youth Services agrees to indemnify, defend (at the City's option), and hold harmless the City, its employees, officials, agents, representatives and volunteers from and against any and all liabilities, damages, injuries (excluding death), property damage (including loss of use), claims, liens, judgments, costs, expenses, suits, actions, or proceedings and reasonable attorney's fees, and actual damages of any kind or nature, arising out of or in connection with any of the acts, omissions, negligence or willful misconduct of Youth Services, its employees, agents, officers, contractors, or their performance or failure to perform under the terms and conditions of this Agreement. Such indemnification, hold harmless and defense obligation shall exclude only such liability actions as arise directly out of the sole negligence or willful misconduct of the City and in accordance with the terms, conditions and exceptions contained in the Governmental Tort Claims Act. The indemnification and defense obligations set forth herein shall survive the termination of this Agreement Without limiting the City's right to indemnification, Youth Services and each of its contractors shall obtain no less than, or on terms more restrictive than, the following: General Liability Insurance covering all premises and activities, with an applicable limit of liability not less that One Million Dollars ($1,000,000.00) per claimant; One Million Dollars ($1,000,000.00) annual aggregate; and Comprehensive Automobile Liability Insurance applicable to all owned, hired and non -owned vehicles in an amount not less than One Million Dollars ($1,000,000.00) per occurrence; and Worker's Compensation Insurance Coverage in compliance with the Worker's Compensation Laws of the State of Oklahoma. Youth Services shall include the City as an Additional Insured on all required insurance policies. Youth Services shall also require its contractors to list the City as an Additional Insured. Youth Services shall submit certificates of insurance to the City's Risk Manager for approval prior to allowing any individuals to engage in any activities under this Agreement. Youth Services and its contractors shall maintain the required insurance with insurers that carry a Best's "A" rating and which are licensed and admitted to write insurance in Oklahoma. Failure of Youth Services or its contractors to obtain and maintain any required insurance shall not relieve Youth Services from any liability hereunder. Such coverage shall not be canceled or materially changed without giving the City at least thirty (30) days prior written notification thereof. This Agreement shall be subject to termination if Youth Services fails to keep, perform and observe all promises, covenants, conditions and agreements set forth in this Agreement. Any waiver of any breach of any one or more of the covenants, conditions, terms and agreements herein contained shall not be construed to be a waiver of any subsequent or other breach of the 2 same or of any other covenant, condition, term or agreement herein contained, nor shall failure to require exact, full, and complete compliance with any of the covenants, conditions, terms or agreements herein contained be construed as in any manner changing the terms of this Agreement or stopping the City from enforcing the full provisions thereof. Neither this Agreement, nor any of the rights hereunder, shall be sold, assigned, or encumbered by Youth Services. This Agreement shall be construed under the laws of the State of Oklahoma. Exclusive original jurisdiction and venue for any action relating to this Agreement shall be solely in the Tulsa County District Courts of Oklahoma. This Agreement constitutes the entire agreement and understanding between the parties, and supersedes all proposals, oral or written, and all other communications between the parties with respect to the subject matter of this Agreement. This document may be modified only by further written agreement. Any such modification shall not be effective unless and until executed by the parties. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed on the dates hereinafter set forth. Executed the 1st day of October, 2024. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed on the dates hereinafter set forth. CITY OF OWASSO: YOUTH SERVICES: Chris Garrett City Manager Attest: Juliann M. Stevens City Clerk Approved as to Form: Julie Lombardi City Attorney David C. Grewe Executive Director 3 TO: The Honorable Mayor and City Council FROM: Jason Woodruff, Deputy Chief of Police SUBJECT: Flock Safety Annual Payment DATE: September 26, 2024 BACKGROUND: The Owasso Police Department's strategy has been to harness technology as a force multiplier: combining efficient practices with an intentional effort to increase proactive activities by the officers patrolling the streets. This strategy has resulted in a drastic reduction in crime over the last decade and has allowed Owasso to be consistently ranked as one of the safest cities in Oklahoma. On August 15, 2023, the Owasso City Council authorized the purchase of the Flock Safety System, which included twenty (20) Automatic License Plate Recognition (ALPR) camera systems stationed throughout the City. The Flock Safety System has been in use for one year and has proven to be a valuable asset for the department. Per the purchase agreement, after the first year, an annual service fee of $3,000.00 per ALPR camera system is required, which includes all cellular service, data storage, maintenance, updates, software, and licensing. FUNDING: Funding for the Flock Safety System is available in the Police Department Budget. RECOMMENDATION: Staff recommends authorization for the annual payment for twenty (20) Flock Safety camera systems in the amount of $60,000.00 to Flock Group Incorporated of Atlanta, Georgia, and authorization to continue the service agreement with Flock Safety for one (1) year. ATTACHMENT: Invoice flock safety Flock Group Inc dba Flock Safety www.flocksafety.com INVOICE Invoice Number INV-47544 Invoice Date: 9/16/2024 Due Date: 10/16/2024 Payment Terms: Net 30 PO#: Bill OK - Owasso PD Ship To: OK - Owasso PD To: 111 N Main St Owasso, Oklahoma, 74055 Owasso, Oklahoma 74055 Billing Company Name: OK -Owasso PD Payment Terms: Net 30 Billing Contact Name: Jason Woodruff Contracted Billing Structure: Annual Billing Email Address: joodruff@cityofowasso.com Notes: Renewal - OK - Owasso PD - 2024: Year 1 of 24 Month Tenn, 2024 - 2025 ITEMS QTY UNIT PRICE SALES TAX TOTAL FlockOS TM 1 $0.00 $0.00 $0.00 Flock Safety Falcon 0 20 $3,000.00 $0.00 $60,000.00 Unless otherwise noted on the Order Form, the Term shall commence upon first installation and validation of Flock Hardware. Link to Location of Services: Subtotal: $60,000.00 Sales Tax: $0.00 Credit: $0.00 Payments: $0.00 Balance Due: $60,000.00 If you have questions about your invoice or need to update your billing contact information, please email billino(d)flocksafety.com or call 866-901-1781, option 3. flock safety Flock Group Inc dba Flock Safety www.flocksafety.com Payment Payable to: Flock Group Inc Memo: INV-47544 Mail to: PO Box 121923 Dallas, TX 75312-1923 If paying by check, please include the remittance slip below. INVOICE Invoice Number INV-47544 Invoice Date: 9/16/2024 Due Date: 10/16/2024 Payment Terms: Net 30 PO#: Account Legal Name: Flock Group Inc. Account Number: 3302113966 Account Type: Checking Routing / SWIFT Code: 121140399 / SVBKUS6S lfpaying byACH, please Include yourinvoice number in the memo By paying this invoice, I, the customer, agree to the terms and conditions listed at hftps:llwww.flocksafety.com/terms-and-conditions Please be aware that failure to pay the invoice by the due date may result in an interest penalty or disconnection of service, as specified in your contract. .............................................................................................................................. Detach and Return with Payment Make Checks Payable to: Flock Group Inc If sending via Flock Group Inc Account: OK - Owasso PD USPS: PO Box 121923 Dallas, TX 75312-1923 Invoice # INV-47544 Or If sending via Flock Group Inc Amount Due: $60,000.00 UPS, FedEx or 891923 USPS: 1501 North Plano Rd. ste 100 Richardson, TX 75081 Amount Enclosed: $ TO: The Honorable Mayor and City Council The Honorable Chair and Trustees Owasso Public Works Authority (OPWA) FROM: Earl Farris, Project Administrator SUBJECT: Acceptance of the Hale Acres Water Line Replacement Phase II and Authorization for Final Payment DATE: September 26, 2024 BACKGROUND: • In March 2023, the City Council approved the 2023-2024 Community Development Block Grant (CDBG) contract for $159,894.62 to replace water lines in the Hale Acres subdivision Phase II, combined with additional funding from the Owasso Public Works Authority in the amount of $198,150.38. • In February 2024, the OPWA approved a construction contract with Creek Construction in the amount of $358,045.00. • The project included installation of 395 linear feet of new 6" PVC water line and all other required fittings, new poly service lines and tapping saddles. Three new fire hydrants were also included in the base bid and one fire hydrant included in Alternate 1. • In September 2024, Creek Construction LLC, completed the project. City staff inspected the improvements and found that all standards for acceptance have been met. • Final payment to Creek Construcffon LLC, of $17,019.30, will result in a total amount of $340,386.00, which is $17,659.00 under the original contract amount. FUNDING: Funding is available through the Community Development Block Grant and the Owasso Public Works Authority Fund. RECOMMENDATION: Staff recommends acceptance of the project and authorization for payment to Creek Construction LLC, of Skiatook, Oklahoma, in the amount of $17,019.30. ATTACHMENTS: Final Payment Documents Location Map �0)_0a501,3-.-)- b1-4-)-3. f'O ZIIZv11:3 41JiE11N-i�jlll �l APPLICATION AND CERTIFICATE FOR PAYMENT r E PAGE E OF 2 PAGES TO OWNER: PROJECT: APPLICATION k—, 5 Distribution to: CITY OF OWASSO HALE ACRES PHASE 2 WATERLINE RELOCATION PERIOD TO: 09/09/24 200 SOUTH MAIN OWASSO. OK 74055 PROJECT NOS: Owner FROM CONTRACTOR: VIA ARCHITECT: Creek Construction LLC Const. Mgr CONTRACT DATE: 02120/24 Architect 4673 West Munson Road Road Contractor Skiatook, OK 74070 CONTRACT FOR: HALE ACRES PHASE 2 WATERLINE RELOCATION CONTRACTOR'S APPLICATION FOR PAYMENT The undersigned Contractor cenifies that to the best of the Contractors knowledge, Information and Application is made for payment, as shown below, In connection with the Contract. belief the Work covered by this Application for Payment has been completed In accordance whir the Can linuallon Sheet is allached. Contract Documents, that all amounts have been paid by the Contractor for Work for which previous Certificates for Payment were issued and payments received from the Owner, and ghat current payment i shown therein is now due. 1. ORIGINAL CONTRACT SUM--.----.---- $ 358,045.00 2. Net change by Change Orders-- _-1 S 3. CONTRACT SUM TO DATE (Line 1 +f- 2) $ 358,045.001/ 4. TOTAL COMPLETED & STORED TO DATE-$ 340,386.00 V (Column G on Continuation Sheet) 5. RETAINAGE: a. of Completed Work $� (Columns D+E on Continuation Sheet) b. of Stored Material $� (Column F on Continuation Sheet) Total Retainage (Line Sa + 5b or Total in Column 1 of Continuation Sheet------- $ S. TOTAL EARNED LESS RETAINAGE----- $1 340,386.00 (Line 4 less Line 5 Total) 7. LESS PREVIOUS CERTIFICATES FOR PAYMENT (Line 6 from Certificate)--------•- prior S 8. CURRENT PAYMENT DUE---- -------- $1 323,366.70 17,019.301 p�p 9- BALANCE TO FINISH, INCLUDING RETAINAGE (Line 3 less Line 6) $ 17,659.00 CHANGE ORDER SUMMARY ADDITIONS DEDUCTIONS Total changes approved in previous months by Owner Total approved this Month TOTALS NET CHANGES b Change Order CONTRAC OR: BY _ Date: I �1 u r • nq�. State of: dafioma Countyo : Osage Subscribed and worn to before # 22004129 4 me this •.' day of p-p��/��n'7L'y- ��(jZl EXP. 03124126 U. Notary Public: USU: XC My Commission expires: g p- 21 P 1'>.,FOFOKVP," CERTIFICATE FOR PAYMENT In accordance with Contract Documents, based on en -site observations and the data comprising application, the Architect cenifies to the Owner that to the best of the Architect's knowledge, information and belief the Work has progressed as indicated, the quality of the Work is in accordance with the Contract Documents, and the Contractor Is entitled to payment of the AMOUNT CERTIFIED. AMOUNT CERTIFIED ---•----•------ $ (Attach explanation if amount certified differs from the amount applied for. Initial all figures on this application and on the Continuation Sheet that ere changed to comamr to the amount certified) ARCHITECT: By: Dale: This Certificate is not negotiable. The AMOUNT CERTIFIED is payable only to the Contractor named herein. Issuance, payment and acceptance of payment are without prejudice to any rights of the Owner of Contractor under this Contract. TION PROJECT: HALE ACRES PHASE 2 WATERLINE 1 of 2 09/09/24 A Item NO'Value B Description of Work C Scheduled DtCoplete!d WorTotal G Com letedp % (GIC) H Blance To Finish From Prev Applicati And Stored (C - G) (D+E To Date 1 PVC PIPE 6" C-900GATE $93,750.00 $102.825 (D+E+F) $102,825.00 110% -$9,075.00 2 4" GATE VALVE VALV 3 4" X 6" REDUCER 4 6" MJ X FLG GATE VALVE, RJ $22.000.00 $24,200.00 $24,200.00 110% -$2,200.00 5 6" MJ 90 BEND, RJ $500.00 $500.00 -$500.00 6 6" MJ 45 BEND, RJ $3,000.00 $2,000.00 $2,000.00 67% $1,000.00 7 6" MJ 11-1/4 BEND, RJ $2,000.00 $2,000.00 $2,000.00 100% 6 6" X 6" FLG TEE $4,200.00 $4,200.00 $4.200.00 100% 9 6" MJ SOLID SLEEVE, RJ $1,500.00 $2,500.00 $2,500,00 167% -$1,000.00 10 6" FLG X MJ ADPT, RJ $800.00 $800.00 $800.00 100% 11 6" MJ CAP, RJ $300.00 12 RECONNECTION TO EXISTING 6" WATER $5,000.00 $5.000.00 $5,000.00 100% $300.00 13 FIRE HYD ASSY $24,000.00 $24,000.00 $24,000.00 100% 14 LONG SERVICE CONNECTION $10,500.00 $14,000.00 $14.000.00 133% -$3,500.00 15 DOUBLE LONG SERVICE CONNECTION 16 SHORT SERVICE CONNECTION $22,000.00 $22,000.00 $22,000.00 100% 17 TYPE II REPAIR (AC) $3,750,00 $1,500.00 $1,500.00 40% $2,250.00 18 CONCRETE DRIVEWAY PATCH $6,250.00 $9,000.00 $9,000.00 144% -$2,750.00 19 TEMP LONG WATER SERVICE $2.500.00 $2,500.00 $2,500.00 100% 20 SODDING $3,440.00 $4,256.00 $4,256.00 124% -$816.00 21 FLOWABLE FILL $3,500.00 22 TRAFFIC CONTROL $3.500.00 $3,500.00 $3,500.00 100% $3,500.00 23 MOBILIZATION/DEMOBILIZATION $25,000.00 $25,000.00 $25,000.00 100% 24 EXISTING WATERLINE ABANDONMENT $15,000.00 $15,000.00 $15,000.00 100% ALLOWANCE $30,000.00 $30,000.00 ALTERNATE 1 1 6" C-900 DR-18 PVC PIPE $29,625.00 $29,625.00 $29,625.00 100% 2 14" GATE VALVE 3 4"X6"REDUCER 4 6" MJ X FLG GATE VALVE, RJ $8,800.00 $8,800.00 $8,800.00 100% 5 6" MJ 90 BEND, RJ 6 6" MJ 45 BEND, RJ $2.000.00 $2,000.00 $2,000.00 100% 7 6" MJ 11-1/4 BEND, RJ 8 6"X6"FLG TEE $1,400.00 $1,400.00 $1,400.00 100% 9 6" MJ SOLID SLEEVE, RJ $1,000.00 $1,500.00 $1,500.00 150% -$500.00 10 6" FLG X MJ ADPT, RJ $400.00 $400.00 $400.00 100% 11 6" MJ CAP, RJ $300.00 $300.00 12 RECONNECTION TO EXISTING 6" WATER $5,000.00 $5,000.00 $5,000.00 100% 13 FIRE HYD ASSY $8,000.00 $8,000.00 $8,000.00 100% 14 LONG SERVICE CONNECTION 15 DOUBLE LONG SERVICE CONNECTION 16 SHORT SERVICE CONNECTION $2,000.00 $2,000.00 -$2,000.00 17 TYPE 11 REPAIR (AC) $1,950.00 $1,050.00 $1,050.00 54% $900.00 18 CONCRETE DRIVEWAY PATCH $1.250.00 $1,250.00 $1,250.00 100% 19 TEMP LONG WATER SERVICE $2.500.00 $2,500.00 20 SODDING $1.080.00 $1,080.00 $1,080.00 100% 21 FLOWABLE FILL $1,750.00 $1,750.00 22 TRAFFIC CONTROL $3,500.00 $3,500.00 $3.500.00 100% 23 MOBILIZATION/DEMOBILIZATION $5,000.00 $5,000.00 $5,000.00 100% 24 EXISTING WATERLINE ABANDONMENT $5,000.00 $5,000.00 $5,000.00 100°k SUBTOTALS span ses nn c1'n ave oo G CLAIM OR INVOICE AFFIDAVIT STATE OF OKLAHOMA ) ��77 COUNTY OF 0,5A(-,-,e )SS) The undersigned (Architect, Contractor, Supplier; Engineer or Supervisory Official), of lawful age, being first duly sworn, on oath says that this (Invoice, Claim or Contract) is true and correct. Affiant further states that the (work, services or materials) as shown by this Invoice or Claim have been (completed or supplied) in accordance with the Plans, Specifications, orders or requests furnished to the Affiant. Affiant further states that (s)he has made no payment, nor given, nor donated, or agreed to pay, give, or donate, either directly or indirectly, to any elected official, officer, or employee of the State, County, or City of money or any other thing of value to obtain payment �r the award of this contract. Subscribed and sworn to before me this Q44q day of N Public ....qD Not Public � G .NoT.ary'�' Commission 2zn_11 ZQ _ h # 22004129 My Commission Expires: ,3/24 /2_Q ExP 03124/26 ?tp OF OKLP� Architect, Engineer or other Supervisory Official Subscribed and sworn to before me this day of Notary Public Commission # My Commission Expires: NOTE: Strike out words not appropriate and sign appropriate signature line. Architect, Engineer approval is not required for Contractor or Supplier Affidavit. AGRFEtvJEN'f 0323 00300 -Page 12 of 15 Print form CONTRACTOR'S FINAL RELEASE AND WAIVER OF LIEN Project/ Owner Contractor Hale Acres PH 2 Waterline Relocation Name: Creek Contstruction LLC. Address: 200 South Main Owasso OK 74055 city Owner: City of Owasso State Zip Code TO ALL WHOM IT MAY CONCERN: Address: 4673 West Munson Road Skiatook OK 74070 City state Zip Code Contractor Licence: Contract Date: 2 / 20 /2024 For good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the undersigned Contractor hereby waives, discharges, and releases any and all liens, claims, and rights to liens against the above -mentioned project, and any and all other property owned by or the title to which is in the name of the above -referenced Owner and against any and all funds of the Owner appropriated or available for the construction of said project, and any and all warrants drawn upon or issued against any such funds or monies, which the undersigned Contractor may have or may hereafter acquire or possess as a result of the furnishing of labor, materials, and/or equipment, and the performance of Work by the Contractor on or in connection with said project, whether under and pursuant to the above -mentioned contract between the Contractor and the Owner pertaining to said project or otherwise, and which said liens, claims or rights of lien may arise and exist. sum of Dollars ($17 019.30 ) constitutes the entire unpaid balance due the undersigned in connection with said project whether under said contract or otherwise and that the payment of said sum to the Contractor will constitute payment in full and will fully satisfy any and all liens, claims, and demands which the Contractor may have or assert against the Owner in connection with said contract or project. Witness to Signature: Dated this today of 60TM ER 20 %. Page 1 of 1 Hale Acres Waterline Phase II 1" = 297 tt Location Map 09/10/2024 • .R61A h!•Yb PEI�� cYw1�A This map may represents a visual display of related geographic information. Data provided here on is not guarantee of actual field conditions. To be sure of complete accuracy. please contact the responsible staff for most up-to-date information. TO: The Honorable Mayor and City Council FROM: H. Dwayne Henderson, PE, City Engineer SUBJECT: Recommendation to Reject Bids - Garnett Road Widening Project from East 1061h Street North to East I I6th Street North DATE: September 26, 2024 BACKGROUND: The project goal is to widen the existing two-lane roadway to a four -lane roadway with center turn - lanes and landscaped medians with bike lanes from East 1061h Street North to East 1 16th Street North. A new 3-cell bridge box will be constructed, as well as underground storm drainage and curb and gutter. • March 2016, City Council approved the design agreement for Garnett Road Widening Project from East 1061h Street North to East 116th Street North with McClelland Consulting Engineers, Inc. • After 60% design completion, right-of-way acquisition commenced and was completed in June 2022, after a long delay due to COVID closing the federal court system. • After right-of-way acquisition was completed, private utility relocation commenced and completed in June 2024. • Final design was completed in August 2024. SOLICITATION OF BIDS: In August 2024, City Engineering staff completed final bid documents and published advertisements in accordance with state statutes. A mandatory pre -bid meeting was held on August 22nd and bids were opened on September 17th, with a total of five contractors submitting bids. City Engineering staff completed a bid tabulation, showing the bid amounts and engineering estimate: Engineering Estimate $12,000.000.00 Crossland Heavy Contractors, Inc. $13,991,000.00 R&L Construction $15,179, 901.00 Becco Contractors, Inc $15,657,000.00 Grade Line Construction $17,961,809.75 Timberwolf Construction $20,021,291.83 Crossland provided the lowest bid in the amount of $13,991,000,00. RECOMMENDATION: Since the bid amounts came in over the Engineer's Estimate and significantly exceeds the funds available, staff is recommending to reject all bids for the project. Staff will evaluate the plans, specifications and timing to determine necessary changes to reissue the project for bids. ATTACHMENT: Location Map North Garnett Road Widening Project, East 106th Street North to East 116th Street North - _ LI[COUNTRY_�[SIATES� a ` — --T- -- g C 'I 16TH ST - • E; 1 LL1_L_p "44EEii r 1 l I lY AUTO�SALE., —`� N h+IOON C'OMP;9T�� - r shoa•is ARK NORTH � /11 MINE ■■■■ : 1long .00 �� ai lAV... m 1Ir "E�106THGST f�� B E>>6rH�i�fN ENTEi."_ e l r,_ Cnn (( Wi I:IIISSGI� � '• � rri S r__ r: - MM `- �•IfO,p{X� PZ1an j�GE,RKIA01 ACRES II ��'• I RF6flINf TLl l.t '_ .. � .+�rS C. roject Location ——-.-1--�..... !j � 1111► 111111111 - IIII11111 p null I��1� � rt W 1 � ►��111111� -{� - � - I�!+ 1" = 1000 ft Location Map 09/23/2024 S RRrl RmM.RE�"�. This map may represents a visual displav of related geographic informaiion. Data provided hereon is not guarantee: Of amual Selo ccnditions. To be sure of complete accuracy, please contact the responsible staff for most up-to-date information. CITY OF OWASSO PAYROLL PAYMENT REPORT PAY PERIOD ENDING 09/21/24 Department Total Payroll Expenses Municipal Court 10,666.55 Managerial 34,470.95 Finance 34,432.94 Human Resources 19,877.13 Community Development 37,915.26 Engineering 31,600.67 Information Technology 36,662.96 Facility Maintenance 18,425.52 Cemetery 2,622.33 Dispatch 6,174.87 Animal Control 9,917.58 Emergency Preparedness 3,926.95 Stormwater 15,410.21 Parks 25,483.92 Recreation & Culture 14,995.78 Community Center 10,546.82 Historical Museum 1,056.51 Economic Development 2,088.76 Strong Neighborhoods 581.99 General Fund Total $ 316,890.70 Ambulance Fund $ 779.03 E911 Communications Fund $ 55,239.28 Economic Development $ 2,088.78 Strong Neighborhoods $ 7,069.11 Stormwater Fund $ 8,632.13 Half Penny - Fire $ 396,784.87 Half Penny - Police $ 373,585.88 Half Penny - Police Grants $ 3,695.80 Half Penny - Streets $ 40,136.29 Vehicle Maintenance $ 22,931.44 Workers Comp $ 3,149.96 CITY OF OWASSO HEALTHCARE SELF INSURANCE FUND CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 09/26 VENDOR DESCRIPTION AETNA HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE ADMIN FEES HEALTHCARE DEPT TOTAL DELTA DENTAL DENTAL MEDICAL SERVICE DENTAL MEDICAL SERVICE DENTAL MEDICAL SERVICE DENTAL DEPT TOTAL VSP ADMIN FEES VISION DEPT TOTAL HEALTHCARE SELF INSURANCE FUND TOTAL AMOUNT 77,140.74 104,516.93 56, 225.71 87,615.47 41,248.29 4,600.00 371,347.14 4,559.14 8,941.18 8,288.90 21,789.22 84.69 84.69 393,221.05 � 0 Robert Singletary ►� /^ OKLAHOMA Kevin Stitt Executive Director �y' \" Environmental Governor Quality September 18, 2024 Mr. Roger Stevens, Public Works Director City of Owasso P.O, Box 180 (301 W. 2nd Ave.) Owasso, Oklahoma 74055-0180 Re: Permit No. WL000072240622 Mcdonald's Resturant Potable Water Line Extension Facility No. 3002718 Dear Mr. Stevens: Enclosed is Permit No. WL000072240622 for the construction of 608 linear feet of eight (8) inch PVC, 29 linear feet of six (6) inch PVC potable water line and all appurtenances to serve the Mcdoneld's Resturant, Tulsa County, Oklahoma. The project authorized by this permit should be constructed in accordance with the plans approved by this Department on September 18, 2024. Any deviations from the approved plans and specifications affecting capacity, flow or operation of units must be approved, in writing, by the Department before changes are made. Receipt of this permit should be noted in the minutes of the next regular meeting of the City of Owasso, after which it should be made a matter of permanent record. We are returning one (1) set of the approved plans to you, one (1) set to your engineer and retaining one (1) set for our files. Respectfully, Qusay Kabariti, P.E. Construction Permit Section Water Quality Division QK/RC/md Enclosure c: Debbie Nichols, Regional Manager, DEQ TULSA DEQ OFFICE G. Robert Adam, , Langan Engineering and Environmental Services, LLC 707 N. ROBINSON AVE., PO BOX 1677. OKLAHOMA CITY, OK 73101-1677. OFFICE 405-702-0100 STATE OF OKLAHOMA • OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY - DEQ.OK.GOV /00 Robert Singletary a k��' OKLAHOMA Kevin Stitt Executive Director X4 Environmental Governor Quality PERMIT No. WL000072240622 WATER LINES FACILITY No. 3002718 PERMIT TO CONSTRUCT September 18, 2024 Pursuant to O.S. 27A 2-6-304, the City of Owasso is hereby granted this Tier I Permit to construct 608 linear feet of eight (8) inch PVC, 29 linear feet of six (6) inch PVC potable water line and all appurtenances to serve the Mcdonald's Resturant, located in Section 17, T-21-N, R-14-E, Tulsa County, Oklahoma, in accordance with the plans approved September 18, 2024. By acceptance of this permit, the permittee agrees to operate and maintain the facility in accordance with the Public Water Supply Operation rules (OAC 252:631) and to comply with the State Certification laws, Title 59, Section 1101-1116 O.S. and the rules and regulations adopted thereunder regarding the requirements for certified operators. This permit is issued subject to the following provisions and conditions. 1) This water line provides adequate fire flow in accordance with the 2009 International Fire Code through the approved hydraulic analysis. The fire flow provided is 1,750 gpm. 2) That the recipient of the permit is responsible that the project receives supervision and inspection by competent and qualified personnel. 3) That construction of all phases of the project will be started within one year of the date of approval or the phases not under construction will be resubmitted for approval as a new project. 4) That no significant information necessary for a proper evaluation of the project has been omitted or no invalid information has been presented in applying for the permit. 5) That the Oklahoma Department of Environmental Quality shall be kept informed on occurrences which may affect the eventual performance of the works or that will unduly delay the progress of the project. 6) That wherever water and sewer lines are constructed with spacing of 10 feet or less, sanitary protection will be provided in accordance with Public Water Supply Construction Standards [OAC 252:626-19-2]. 7) That before placing this facility into service, at least two samples of the water, taken on different days, shall be tested for bacteria to show that it is safe for drinking purposes. 8) That any deviations from approved plans or specifications affecting capacity, flow or operation of units must be approved by the Department before any such deviations are made in the construction of this project. 707 N. ROBINSON AVE., PO BOX 1677. OKLAHOMA CITY, OK 73101-1677 , OFFICE: 405-702-0100 STATE OF OKLAHOMA - OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY - DEO.OK.GOV 42 ; OI(LAHOMA Robert Singletary ► Kevin Stilt Executive Director Environmental Governor 0%.® Quality PERMIT No. WL000072240622 WATER LINES FACILITY No. 3002718 PERMIT TO CONSTRUCT 9) That the recipient of the permit is responsible for the continued operation and maintenance of these facilities in accordance with rules and regulations adopted by the Environmental Quality Board, and that this Department will be notified in writing of any sale or transfer of ownership of these facilities. 10) The issuance of this permit does not relieve the responsible parties of any obligations or liabilities which the permittee may be under pursuant to prior enforcement action taken by the Department. 11) That the permittee is required to inform the developer/builder that a DEQ Storm Water Construction Permit is required for a construction site that will disturb one (1) acre or more in accordance with OPDES, 27A O.S. Section 2-6-201 at seq. For information or a copy of the GENERAL PERMIT (OKR10) FOR STORM WATER DISCHARGES FROM CONSTRUCTION ACTIVITIES, Notice of Intent (NOI) form, Notice of Termination (NOT) form, or guidance on preparation of a Pollution Prevention Plan, contact the Storm Water Unit of the Water Quality Division at P.O. Box 1677, Oklahoma City, OK 73101-1677 or by phone at (405) 702-8100. 12) That any notations or changes recorded on the official set of plans and specifications in the Oklahoma Department of Environmental Quality files shall be part of the plans as approved. 13) That water lines shall be located at least fifteen (15) feet from all parts of septic tanks and absorption fields, or other sewage treatment and disposal systems. 14) That whenever plastic pipe is approved and used for potable water, it shall bear the seal of the National Sanitation Foundation and meet the appropriate commercial standards. 15) That when it is impossible to obtain proper horizontal and vertical separation as stipulated in Public Water Supply Construction Standards OAC 252:626-19-2(h)(1) and OAC 252:626-19-2(h)(2), respectively, the sewer shall be designed and constructed equal to water pipe, and shall be pressure tested to the highest pressure obtainable under the most severe head conditions of the collection system prior to backfilling. Failure to appeal the conditions of this permit in writing within 30 days from the date of issue will constitute acceptance of the permit and all conditions and provisions. Division 707 N. ROBINSON AVE., PO BOX 1677. OKLAHOMA CITY, OK 73101.1677.OFFICE: 405-702-0100 STATE OF OKLAHOMA • OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY DEQ.OK.GOV