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Home My WebLink About2024.10.01_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY (OPWA) Council Chambers Old Central Building 109 North Birch, Owasso, OK Tuesday, October 1, 2024 - 6:30 PM NOTE: APPROPRIATE ACTION may include, but is not limited to: acknowledging, affirming, amending, approving, authorizing, awarding, denying, postponing, or tabling. AGENDA RECEIVED SEP 2 6 2024 }�S 1. Call to Order -Chair Alvin Fruga City Clerk's Office 2. Roll Call 3. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable.) A. Approve minutes - September 17, 2024, Regular Meeting B. Approve claims C. Accept the Removal of Excess Earthen Material Project and authorize final payment tc Pinney Dozer Service LLC, of Skiatook, Oklahoma, in the amount of $117,984.44 D. Accept the Hale Acres Water Line Replacement Phase II Project and authorize final payment to Creek Construction LLC, of Skiatook, Oklahoma, in the amount of $17,019.30 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Consideration and appropriate action relating to surplus wastewater equipment and its disposal Robert Allison Staff recommends declaring the existing 2014 SECA 747 Trailer Jetter S/N 5875 as surplus to the needs of the Authority and authorizing its disposal by using it as a trade-in, valued at $15,000, towards the purchase of sewer cleaner equipment. 6. Consideration and appropriate action relating to the purchase of a used combination sewer cleaner Robert Allison Staff recommends approval to purchase a 2016 Vactor Model 2110 Single Axle Sewer Cleaner in the amount of $269,000.00 from Key Equipment and Supply Company of Kansas City, Kansas. Consideration and appropriate action relating to Resolution 2024-03, establishing the Coffee Creek Liff Station and Force Main Sanitary Sewer Assessment Fee Roger Stevens Staff recommends adoption of Resolution 2024-03, establishing the assessment fee at $10,479.78 per acre. 8. Report from OPWA Manager 9. Report from OPWA Attorney 10. Official Notices (documents for acknowledgment or information only, no discussion or action will be taken) 0 Payroll Payment Report - pay period ending date September 21, 2024 OPWA October 1, 2024 Page 2 11. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 12. Adjournment Notice of Public Meeting filed in the office of the City Clerk on Friday, December 8, 2023, and the Agenda posted at City Hall, 200 South Main Street, at 5:00 pmqi�Thursday, September 26, 2924. n M. Stevens, The City of Owasso encourages citizen participation. To request ckf accommodation due to a disability, contact the City Clerk prior to the scheduled meeting by phone 918-376-1502 or by email to istevens@citvofowasso. cam OWASSO PUBLIC WORKS AUTHORITY (OPWA) MINUTES OF REGULAR MEETING TUESDAY, SEPTEMBER 17, 2024 The Owasso Public Works Authority (OPWA) met in regular session on Tuesday, September 17, 2024, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed Friday, December 8, 2023; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 5:00 pm on Thursday, September 12, 2024. 1. Call to Order - Chair Alvin Fruga called the meeting to order at 7:39 pm. 2. Roll Call - A quorum was declared present. Present Absent Chair- Alvin Fruga None Vice Chair - Lyndell Dunn Trustee - Doug Bonebrake Trustee - Paul Loving Trustee - Cody Walter Staff: Authority Manager - Chris Garrett / Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under "Consent"are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable.) A. Approve minutes - September 3, 2024, and September 10, 2024, Regular Meetings B. Approve claims Mr. Dunn moved, seconded by Mr. Walter, to approve the Consent Agenda as presented, with claims totaling $613,320.50. YEA: Bonebrake, Dunn, Loving, Walter, Fruga NAY: None Motion carried: 5-0 4. Consideration and appropriate action relating to items removed from the Consent Agenda - None 5. Report from OPWA Manager -None 6. Report from OPWA Attorney -None 7. Official Notices -The Chair acknowledged receipt of the following: • Payroll Payment Report - pay period ending date September 7, 2024 • Monthly Budget Status Report - August 2024 8. New Business - None 9. Adjournment Mr. Dunn moved, seconded by Mr. Loving, to adjourn the meeting. YEA: Bonebrake, Dunn, Loving, Walter, Fruga NAY: None Motion carried: 5-0 and the meeting adjourned at 7:40 pm. Alvin Fruga, Chair Juliann M. Stevens, Authority Clerk Claims List - 10/01/2024 Fund Fund Title -Transact Vendor Name Payable Description Payment Amount 61 OPWA PERDUE BRANDON FIELDER COLLINS COLLECTION SERVICES $386.65 OPWA -Total $386.65 AEP/PSO ELECTRIC USE $2,084.82 JPMORGAN CHASE BANK AMAZON -PENS $13.89 JPMORGAN CHASE BANK CHAMBER -FEES $80.00 JPMORGAN CHASE BANK LOT 129-PARKING $2.00 JPMORGAN CHASE BANK LOWES-SUPPLIES $71.94 JPMORGAN CHASE BANK REASORS-LUNCHEON $83.21 JPMORGAN CHASE BANK SAMS-LUNCHEON $264.26 STANDLEY SYSTEMS LLC COPIER MAINTAGREEMENT $24.66 UNIFIRST HOLDINGS LP UNIFORM SERVICES $78.66 UNITED STATES CELLULAR CORPORATION PW CELL PHONES $44.15 OPWA ADMINISTRATION -Total $2,747.59 BANCFIRST 800469017/09B $55,960.40 BANCFIRST 800470015/09C $23,361.34 BANCFIRST 8004710131SANTA FE $14,375.74 BANCFIRST 8004720111RANCH CREEK $25,377.32 BANCFIRST 800780017119C $124,000.00 BANCFIRST 801008012/23C $40,000.00 OPWA DEBT SERVICE -Total $283,074.80 TIMBER WOLF EXCAVATING LLC RANCH CRK INTCPT UPGRADE $285,094.99 TOMMY W STRITZKE INSPECTION SERVICES $2,000.00 RANCH CRK INTCPT UPGRADE -Total $287,094.99 AEP/PSO ELECTRIC USE $302.37 JPMORGAN CHASE BANK BUMPER-VEH PARTS $392.70 JPMORGAN CHASE BANK WASTE MANAGE -DISPOSAL $1,449.79 RENTOKIL NORTH AMERICA INC PEST CONTROL $90.00 UNIFIRST HOLDINGS LP UNIFORM SERVICES $38.34 RECYCLE CENTER -Total $2,273.20 JPMORGAN CHASE BANK AMAZON -KEYPAD $225.00 JPMORGAN CHASE BANK BUMPER -TOOLS $18.99 JPMORGAN CHASE BANK BUMPER-VEH PARTS $212.95 JPMORGAN CHASE BANK CRANE CARRIER -PARTS $214.15 JPMORGAN CHASE BANK LOWES-VEH PARTS $54.98 JPMORGAN CHASE BANK NEW PIG -MATS $323.80 JPMORGAN CHASE BANK OFFICE DEPOT -BROOMS $791.17 JPMORGAN CHASE BANK OFFICE DEPOT -SWEEPER $1,940.00 JPMORGAN CHASE BANK PIKEPASS-FEES $4.50 JPMORGAN CHASE BANK SEMI CRAZY -TRUCK WASH $340,00 JPMORGAN CHASE BANK UE TULSA-VEH PARTS $4,811.31 1 Fund 61 OPWA Claims List-10/01/2024 Fund Title - Transact Vendor Name Payable Description Payment Amount JPMORGAN CHASE BANK WASTE MANAGE -DISPOSAL $15,472.72 SPOK INC. PAGER USE $88.64 UNIFIRST HOLDINGS LP UNIFORM SERVICES $143.46 UNITED STATES CELLULAR CORPORATION PW CELL PHONES $38.70 REFUSE COLLECTIONS -Total $24,680.37 TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES $5,428.55 UTILITY BILLING -Total $6,428.55 AEP/PSO ELECTRIC USE $9,218.72 J & R EQUIPMENT JETTER TRUCK PARTS $596.70 JPMORGAN CHASE BANK ACCESS -MEDICAL $300.00 JPMORGAN CHASE BANK ERRONEOUS CHARGE $31.67 JPMORGAN CHASE BANK INTERSTATE -BATTERY $47.03 JPMORGAN CHASE BANK LOWES-REFUND ($26.75) JPMORGAN CHASE BANK LOWES-VEH PARTS $72.03 JPMORGAN CHASE BANK OREILLY-VEH PARTS $143.63 JPMORGAN CHASE BANK PIKEPASS-FEES $9.00 SPOK INC. PAGER USE $147.06 UNIFIRST HOLDINGS LP UNIFORM SERVICES $93,55 WASHINGTON CO RURAL WATER COFFEE CREEK LS WATER $23.10 DISTRICT WASHINGTON CO RURAL WATER MAGNOLIA LS WATER $23.10 DISTRICT WASHINGTON CO RURAL WATER MORROW LS WATER $19.80 DISTRICT WASTEWATER COLLECTIONS -Total $10,698.64 AEP/PSO ELECTRIC USE $30,441.79 JPMORGAN CHASE BANK ACCURATE -TESTING $330.00 JPMORGAN CHASE BANK BA ELECTRIC -SUPPLIES $767.01 JPMORGAN CHASE BANK KOMLINE-SUPPLIES $5,378.20 JPMORGAN CHASE BANK LOWES-SUPPLIES $112.91 JPMORGAN CHASE BANK LOWES-TOOLS $28.48 JPMORGAN CHASE BANK OFFICE DEPOT -SUPPLIES $224.49 JPMORGAN CHASE BANK OK DEPT-DEQ PERMIT $347.71 JPMORGAN CHASE BANK OKGOV-DEQ PERMIT $9.87 JPMORGAN CHASE BANK PRECISION -SUPPLIES $796.19 JPMORGAN CHASE BANK WALMART-SUPPLIES $16.44 JPMORGAN CHASE BANK WASTE MANAGE -DISPOSAL $7,642.45 SCHUERMANN ENTERPRISES, INC OWASSO WWTP REPAIR $1,113.69 SPOK INC. PAGER USE $35.74 UNIFIRST HOLDINGS LP UNIFORM SERVICES $210.26 WASTEWATER TREATMENT -Total $47,455.23 AEP/PSO ELECTRIC USE $297.68 2 Claims List-10/01/2024 Fund Fund Title - Transact Vendor Name Payable Description Payment Amount 61 OPWA JPMORGAN CHASE BANK CORE&MAIN-SUPPLIES $14,903.10 JPMORGAN CHASE BANK INTERSTATE -BATTERY $47.03 JPMORGAN CHASE BANK LOWE$-SUPPLIES $80.94 SPOK INC. PAGER USE $109.80 UNIFIRST HOLDINGS LP UNIFORM SERVICES $143.02 WATER -Total $16,581.57 OPWA -Total $679,421.59 66 ARPA CAPITAL TIMBER WOLF EXCAVATING LLC RANCH CRK INTCPT UPGRADE $397,468.61 IMPROVEMENTS RANCHCRK INTERCEP UPGRADE -Total $397,468.61 ARPA CAPITAL IMPROVEMENTS -Total $397,468.61 67 OPWA SALES TAX BANCFIRST 80065001212016 NOTE $228,925.00 BANCFIRST 800730038/2018 NOTE $93,664.00 BANCFIRST 800826026/2020 NOTE $93,205.00 BANCFIRST 80103301012024 NOTE $186,190.00 OPWA STF DEBT SERVICE -Total $601,984.00 OPWA SALES TAX -Total $601,984.00 68 OPWA TIF WALTON PROPERTY SERVICES LLC REDBUD LAN APPRAISAL $1.200.00 OPWA ECONOMIC DEV - Total $1,200.00 OPWA TIF -Total $1,200.00 OPWA Grand Total $1,680,074.20 K3 7d TO: The Honorable Chair and Trustees Owasso Public Works Authority (OPWA) FROM: Earl Farris, Project Administrator SUBJECT: Acceptance of Transporting Earthen Material Contract and Authorization for Final Payment DATE: September 27, 2024 ;L•[d107 ZdU. it • In September 2023, City Council approved the excess earthen material at the new Public Works Facility site as surplus to the needs of the City and authorized its disposal. • In May 2024, the Owasso Public Works Authority awarded a contract to remove the earthen material to Pinney Dozer Service LLC, at a cubic yard rate of $7.95. • Pinney Dozer Service completed the haul -off in September 2024, with a total of 93,788.83 cubic yards removed. • A final payment of $1 17,984.44 will bring the total amount of the contract to $745,621.23. The project was estimated to cost $874,500.00. • Per the cost -sharing agreement between K&S Development and the OPWA approved June 4, 2024, the total cost of removal and transportation of the excess material will be shared equally, for a total cost of $372,810.62 for the Authority, after reimbursement by KB,S Development. FUNDING: Funding is included in the project budget within the Owasso Public Works Authority Fund. RECOMMENDATION: Staff recommends acceptance of the project and authorization for final payment to Pinney Dozer Service LLC, of Skiatook, Oklahoma, in the amount of $117,984A4. ATTACHMENT: Final Pay Documents Pinney Dozer Service woo W Rogers Wvd. Skiatook OK 74070 Bill To City of Owasso. 200 S Main St Owasso, OK 74055 invoice Date fnvoiee * 9/R/2024 1884 FINAL, PO 20250042 61-400-179-54100 P.O. No. Owasso Dirt Pit Terms Project Net 15 Qt14nt;ty Rate AwtoGnt 14,840.81 14,840.81 8126/24-VV244 21464.4 touts converts to 144840.81. CY 8/26/244-VV24 21964.4 toms converts to 14940.81CY 7.45 0.50 110,564D3 7,420.41 Tvta! $117,984.44 Phone # 9186979951 rx /10 (J) CONTRACTOR'S FINAL RELEASE AND WAIVER OF LIEN Project/ Owner Contractor Project: Transporting Earthen Material (OPWA site) Name: Pinney Dozer Service LLC Address: 200 South Main Owasso OK 74055 City Stale Zip Code Owner: Owasso Public Works TO ALL WHOM IT MAY CONCERN: Address: 2000 W Rogers Blvd Sklatook OK 74070 City state Zip Cada Contractor Licence: Contract Date: 5 / 27 /2024 For good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the undersigned Contractor hereby waives, discharges, and releases any and all liens, claims, and rights to liens against the above -mentioned project, and any and all other property owned by or the title to which is in the name of the above -referenced Owner and against any and all funds of the Owner appropriated or available for the construction of said project, and any and all warrants drawn upon or issued against any such funds or monies, which the undersigned Contractor may have or may hereafter acquire or possess as a result of the furnishing of labor, materials, and/or equipment, and the performance of Work by the Contractor on or in connection with said project, whether under and pursuant to the above -mentioned contract between the Contractor and the Owner pertaining to said project or otherwise, and which said liens, claims or rights of lien may arise and exist. The undersigned further hereby acknowledges that the sum of One hundred seventeen thousand nine hundred eighty four & 44/100 Dollars ($117.984.44 ) constitutes the entire unpaid balance due the undersigned in connection with said project whether under said contract or otherwise and that the payment of said sum to the Contractor will constitute payment in full and will fully satisfy any and all liens, claims, and demands which the Contractor may have or assert against the Owner in connection with said contract or project. Dated this IL day of `H f k 20M 11A.�or By: iak PIKaDf/ Title: Page 1 of 1 sd TO: The Honorable Mayor and City Council The Honorable Chair and Trustees Owasso Public Works Authority (OPWA) FROM: Earl Farris, Project Administrator SUBJECT: Acceptance of the Hale Acres Water Line Replacement Phase II and Authorization for Final Payment DATE: September 26, 2024 BACKGROUND: • In March 2023, the City Council approved the 2023-2024 Community Development Block Grant (CDBG) contract for $159,894.62 to replace water lines in the Hale Acres subdivision Phase II, combined with additional funding from the Owasso Public Works Authority in the amount of $198,150.38. • In February 2024, the OPWA approved a construction contract with Creek Construction in the amount of $358,045.00. • The project included installation of 395 linear feet of new 6" PVC water line and all other required fittings, new poly service lines and tapping saddles. Three new fire hydrants were also included in the base bid and one fire hydrant included in Alternate T. • In September 2024, Creek Construction LLC, completed the project. City staff inspected the improvements and found that all standards for acceptance have been met. • Final payment to Creek Construction LLC, of $17,019.30, will result in a total amount of $340,386.00, which is $17,659.00 under the original contract amount. FUNDING: Funding is available through the Community Development Block Grant and the Owasso Public Works Authority Fund. RECOMMENDATION: Staff recommends acceptance of the project and authorization for payment to Creek Construction LLC, of Skiatook, Oklahoma, in the amount of $17,019.30. ATTACHMENTS: Final Payment Documents Location Map ?o),DaS50k3D. ro an>uun „ion-ns-sem 111131 ra, n"Ahzn n 1� APPLICATION AND CERTIFICATE FOR PAYMENT " �I �4 PAGE.TIE OF �z PAGES TO OWNER: PROJECT: APPLICATION 5 Distribution to: CITY OF OWASSO HALE ACRES PHASE 2 WATERLINE RELOCATION PERIOD TO: 09/09/24 200 SOUTH MAIN PROJECT NOS: Owner OWASSO, OK 74056 Const. Mgr FROM CONTRACTOR: VIA ARCHITECT: CONTRACT DATE: 02l20/24 Architect Creek Construction LLC 4673 West Munson Road Contractor Skintook, OK 74070 CONTRACT FOR: HALE ACRES PHASE 2 WATERLINE RELOCATION CONTRACTOR'S APPLICATION FOR PAYMENT The undersigned Contractor canifies that to the best of the Contractors knowledge, information and Application is made for payment, as shown below, In connection with the Contract. belief the Work covered by this Application for Payment has been completed in accordance with the Continuation Sheet is attached. Contract Documents, that all amounts have been paid by the Contractor for Work for which previous Certificates for Payment were issued and payments received from the Owner, and that current payment / shown therein is now due. 1. ORIGINAL CONTRACT SUM—_-_--_----__ $ 358,045.00 CONTRAC now 2. Net change by Change Orders ----------I $ 3. CONTRACT SUM TO DATE (Line 1 +1- 2) $ 358,045.00 / By: Date: y L11 I 4. TOTAL COMPLETED & STORED TO DATE-$ 340.386.00 V ��.L,,,. (Column G on Continuation sheet) State of: f a oma �� G•r�jO...... 5. RETAINAGE: County o : Osage a. of Completed Work $ Subscribed and sworn to before # 22004129 (Columns D+E on Continuation Sheet) me this 54-h day of - .h i'ii.�rt �;L�Y �).LI Z EXP. 03124126 r b. of Stored Material $0I�G U. i (Column F on Continuation Sheet) Notary Public: ///�� dc&- ",?rT-?USUG•' O Total Retainage (Line 5a + 5b or _ My Commission expnes: s ''aFOF Qw�, - 3 9_ 2 � p Total in Column 1 of Continuation Sheet------ $ CERTIFICATE FOR PAYMENT 6. TOTAL EARNED LESS RETAINAGE-------- $ 340,386.00 (Line 4 less Line 5 Total) 7. LESS PREVIOUS CERTIFICATES FOR PAYMENT / (Line 6 from prior Certificate)---- — $ 323,366.70 ✓pp 8. CURRENT PAYMENT. DUE---------------__ $1 17,019.30 9. BALANCE TO FINISH, INCLUDING RETAINAGE (Line 3 less Line 6) $ 17,659.00 CHANGE ORDER SUMMARY ADDITIONS DEDUCTIONS Total changes approved in previous months by Owner Total approved this Month TOTALS NET CHANGES by Change Order In accordance with Contract Documents, based on on -she observations and the data comprising application, the Architect certifies to the Owner that to the best of the Architects knowledge, information and belief the Work has progressed as Indicated, the quality of the Work is in accordance with the Contract Documents, and the Contractor Is enllged to payment of the AMOUNT CERTIFIED. AMOUNT CERTIFIED -------_-_-- 3 (Attach explanation if amount cenified differs from the amount applied for. Initial all figures on this application and on the Continuation Sheet that are changed to conform to the amount certified) ARCHITECT: By: Date: This Certificate is not negotiable. The AMOUNT CERTIFIEDis payable only la the Contactor named herein. Issuance, payment and acceptance of payment are without prejudice to any rights of the Owner of Contractor under this Contract. to o ],0 Iqj-lo ay PROJECT: HALE ACRES PHASE 2 WATERLINE 09/09/24 A Item No. B Description of Work Scheduledm Value CfF E plated G Total Com leted p % (GIC) H Balance To Finish I This Period And Stored (C • G) To Date 1 PVC PIPE 6" C-900GATE $93 5050.00 $102,825.00 (D+E+F) $102,825.00 110% -$9,075.00 2 4" GATE VALVE VALVE 3 4" X 6" REDUCER 4 6" MJ X FLG GATE VALVE, RJ $22,000.00 $24.200.00 $24,200.00 110% -$2,200.00 5 6" MJ 90 BEND, RJ . $500.00 $500.00 -$500.00 6 6" MJ 45 BEND, RJ $3,000.00 $2,000.00 $2,000.00 67% $1,000.00 7 6" MJ 11-1/4 BEND, RJ $2,000.00 $2,000.00 $2,000.00 100% 8 6" X 6" FLG TEE $4,200.00 $4.200.00 $4.200.00 100% 9 6" MJ SOLID SLEEVE, RJ $1,500.00 $2,500.00 $2,500.00 167% -$1,000.00 10 6" FLG X MJ ADPT, RJ $800.00 $800.00 $800.00 100% 11 6" MJ CAP, RJ $300.00 12 RECONNECTION TO EXISTING W WATER $5,000.00 $5,000.00 $5,000.00 100% $300.00 13 FIRE HYD ASSY $24,000.00 $24,000.00 $24,000.00 100% 14 LONG SERVICE CONNECTION $10,500.00 $14,000.00 $14,000.00 133% -$3,500.00 15 DOUBLE LONG SERVICE CONNECTION 16 SHORT SERVICE CONNECTION $22,000.00 $22,000.00 $22,000.00 100% 17 TYPE II REPAIR (AC) $3,750.00 $1,500.00 $1,500.00 40% $2,250.00 18 CONCRETE DRIVEWAY PATCH $6,250.00 $9,000.00 $9,000.00 144% -$2,750.00 19 TEMP LONG WATER SERVICE $2,500.00 $2,500.00 $2,500.00 100% 20 21 SODDING $3,440.00 $4,256.00 $4,256.00 124% -$816.00 FLOWABLE FILL $3.500.00 22 TRAFFIC CONTROL $3.500.00 $3,500,00 $3,500.00 100% $3,500.00 23 MOBILIZATION/DEMOBILIZATION $25,000.00 $25,000.00 $25,000.00 100% 24 EXISTING WATERLINE ABANDONMENT $15,000.00 $15,000.00 $15,000.00 100% ALLOWANCE $30,000.00 $30,000.00 ALTERNATE 1 1 6" C-900 DR-18 PVC PIPE $29,625.00 $29,625.00 $29,625.00 100% 2 4" GATE VALVE 3 4" X 6" REDUCER 4 6" MJ X FLG GATE VALVE, RJ $8,800.00 $8,800.00 $8,800.00 100% 5 6" MJ 90 BEND, RJ 6 6" MJ 45 BEND, RJ $2,000.00 $2,000.00 $2,000.00 100% 7 6" MJ 11-1/4 BEND, RJ 8 6" X 6" FLG TEE $1,400.00 $1,400.00 $1,400.00 100% 9 6" MJ SOLID SLEEVE, RJ $1,000.00 $1,500.00 $1,600.00 150% -$500.00 10 6" FLG X MJ ADPT, RJ $400.00 $400.00 $400.00 100% 11 6" MJ CAP, RJ $300.00 $300.00 12 RECONNECTION TO EXISTING 6" WATER $5,000.00 $5,000.00 $5.000.00 100% 13 FIRE HYD ASSY $8,000.00 $8,000.00 $8,000.00 100% 14 LONG SERVICE CONNECTION 15 DOUBLE LONG SERVICE CONNECTION 16 SHORT SERVICE CONNECTION $2,000.00 $2,000.00 -$2,000.00 17 TYPE tl REPAIR (AC) $1.950.00 $1,050.00 $1,050.00 54% $900.00 18 CONCRETE DRIVEWAY PATCH $1,250.00 $1,250.00 $1,250,00 100% 19 TEMP LONG WATER SERVICE $2,500.00 $2,500.00 20 SODDING $1,080.00 $1,080.00 $1,080.00 100% 21 FLOWABLE FILL $1,750.00 $1,750.00 22 TRAFFIC CONTROL $3,500.00 $3,500.00 $3,500.00 100% 23 MOBILIZATIONIDEMOBILIZATION $5,000.00 $5,000.00 $5,000.00 100% 24 EXISTING WATERLINE ABANDONMENT $5,000.00 $5,000.00 $5,000.00 100% CLAIM OR INVOICE AFFIDAVIT STATE OF OI{LAHOMA ) )SS COUNTY OF 0,54G-6' ) The undersigned (Arch tect Contractor, Supplier; Engineer or Supervisory Official); of lawful age, being first duly sworn, on oath says that this (Invoice, Claim or Contract) is true and correct. Afflant further states that the (work, services or materials) as shown by this Invoice or Claim have been (completed or supplied) in accordance with the Plans, Specifications, orders or requests furnished to the Affiant. Affrant further states that (s)he has made no payment, nor given, nor donated, or agreed to pay, give, or donate, either directly or indirectly, to any elected official; officer, or employee of the State, County, or City of money or any other thing of value to obtain payment r the award of this contract. Contr L upp- er Subscribed and sworn to before me this day of 1 ublic c�C' MApj Not Public �� :••Nd'raRy.. Commission n17(L1 L 2 t r _ i # 22004129 •; My Commission Expires: 3/2)412 D i EXP. 03I24126 yT, r'UBL\G:�p 00QFi0iK1, Architect, Engineer or other Supervisory Official Subscribed and sworn to before me this day of Notary Public Commission # My Commission NOTE: Strike out words not appropriate and sign appropriate signature line. Architect, Engineer approval is not required for Contractor or Supplier Affidavit. AGREEMENT 0323 00300 -Page 12 of 15 Printform CONTRACTOR'S FINAL RELEASE AND WAIVER OF LIEN Prole Owner Contractor Hale Acres PH 2 Waterline Relocation Name: Creek Contstruction LLC. Address: 200 South Main Owasso OK 74055 city Owner: City of Owasso state Zip Code TO ALL WHOM IT MAY CONCERN: Address: 4673 West Munson Road Sklatook OK 74070 city state Zip Code Contractor Licence: Contract Date: 2 / 20 /2024 For good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the undersigned Contractor hereby waives, discharges, and releases any and all liens, claims, and rights to liens against the above -mentioned project, and any and all other property owned by or the title to which is in the name of the above -referenced Owner and against any and all funds of the Owner appropriated or available for the construction of said project, and any and all warrants drawn upon or issued against any such funds or monies, which the undersigned Contractor may have or may hereafter acquire or possess as a result of the furnishing of labor, materials, and/or equipment, and the performance of Work by the Contractor on or in connection with said project, whether under and pursuant to the above -mentioned contract between the Contractor and the Owner pertaining to said project or otherwise, and which said liens, claims or rights of lien may arise and exist. sum of Dollars ($17,019.30 ) constitutes the entire unpaid balance due the unaersignea in connection with said project whether under said contract or otherwise and that the payment of said sum to the Contractor will constitute payment in full and will fully satisfy any and all liens, claims, and demands which the Contractor may have or assert against the Owner in connection with said contract or project. Witness to Signature: Dated this f 0day of EMA 0- 20 %/ Page 1 of 1 Hale Acres Waterline Phase II 1" = 297 ft Location Map 09/10/2024 5Q n6LL y„e. p�rri. f:r.a i n. This map may represents a visual display of related geographic information_ Gaza provided here on is not guarantee of actual field conditions -To be sure of complete accuracy, please comactthe responsible staff for most up-to-date information. RGLhopkPGl anerPLlt �l/ TO: The Honorable Chair and Trustees Owasso Public Works Authority (OPWA) FROM: Robert Allison, Utility Superintendent SUBJECT: Purchase of a Used Combination Sewer Cleaner DATE: September26, 2024 BACKGROUND: The Wastewater Collections Division is responsible for the repair and maintenance of Owasso's Wastewater Collection system. This includes all sanitary sewer main lines, manholes, and lift stations. This maintenance often results in the need to remove solid materials from manholes and lift stations and requires specialized equipment. Currently, the Wastewater Collections Division must utilize an outside contractor to perform this task. As the City's Sanitary Sewer system continues to expand, so has the need for the use of a combination sewer cleaner to properly maintain the sewer system. A combination sewer cleaner will give the Wastewater Collection Division the ability to perform this service in-house on a regular maintenance schedule. Additionally, this piece of equipment can be used by the Stormwater Division to clean out sediment from stormwater inlets and outf all structures. Therefore, staff is proposing to purchase a used combination sewer cleaner. Staff is proposing to declare the 2014 SECA 747 Trailer Jetter as surplus to the needs of the Authority and used as a trade-in to reduce the purchase cost. SOLICITATION OF BIDS: In July of 2024, City staff provided the opportunity to submit a bid to 3 vendors, as well as advertised the bid solicitation on the City's website. Staff received 3 sealed bids of which only one met the required specifications. DESCRIPTION: Staff is proposing the purchase of a 2016 Vactor Model 2110 Single Axle Combination Sewer Cleaner With 20,000 miles and 3,220 engine hours. This unit is equipped with a dual -stage fan vacuum system, 10-foot telescopic boom, 1,000-gallon water capacity, and 80 GPM at 2,500 PSI pump system. Many of the major mechanical components of this unit have been rebuilt or replaced with new parts, as specified in the bid requirements. FUNDING: Funds are included in the FY 2025 Wastewater Collection Division budget. RECOMMENDATION: Staff recommends approval to purchase the 2016 Vactor Model 2110 Single Axle Sewer Cleaner in the amount of $269,000.00 from Key Equipment and Supply Company of Kansas City, Kansas. Staff further recommends declaring the existing 2014 SECA 747 Trailer Jetter S/N 5875 as surplus to the needs of the Authority and utilized as a trade-in, valued at $15,000, therefore reducing the purchase price to $254,000.00. ATTACHMENT: Key Equipment Bid E4 UIPMENT & SUPPLY CO. August 29, 2024 City of Owasso 301 W. 211 Ave. Owasso, OK 74055 Attn: Procurement Dept. RE: Used 2016 Vactor 2110 Key Equipment and Supply Co. and I appreciate the opportunity to assist the City of Owasso with your equipment needs. I am pleased to submit a proposal for the equipment listed below. One Used 2016 Vactor Single Axle Combination Sewer Cleaner Model: 2110 Plus Chassis: Used 2016 Freightliner Model: 114SD 4x2 Cummins Diesel Engine 370HP Allison 3000RDS Automatic transmission Miles: 20,000 Engine hours: 3,220 Warranty: 90-day catastrophic failure warranty on Chassis* 1 year warranty on Vacuum, Jetting, and Hydro -excavation system* This Unit has the Following Original Build Features, and all NEW requested items will be completed before delivery of Unit. Debris body: 10-yard debris body Flat rear door w/ Hydraulic Locks Debris body washout Splash Shield Cyclone separator for added filtration Load level indicator Vacuum system: Dual Stage Centrical (Fan) Vacuum compressor 2x Fan Drains Vacuum relief system Boom: 10' Telescopic boom Boom Hose Storage Post Remote Boom Pendant Controller 35' Front Joystick Boom Control IEQ UIPMENT & SUPPLY CO. Boom Work Light Water system: 1000-gallon aluminum water tanks Water tank Sight Gauge Low Water Alarm w/light Side -Mounted Vactor Rodder Pump 80 GPM @ 2500 PSI 2x Water pump drain valves Hydrant fill with air gap Accumulator Cold Weather Recirculation System Air Purge System Hose Reel: Telescoping & Rotating hose reel Auto Level Wind with Air operated pinch roller 600' of 1" Piranha Jet Hose 20' of 1" Black Leader hose Cold weather recirculation system Digital Footage Counter Operators Station Tool & pipe storage: Front Engine Bumper Mounted toolbox Driver Side Mounted Toolbox 2 Passenger Side Mounted Toolbox Fold down pipe rack on rear door & street side Additional Options and Lighting: Handgun wash down with 50' w/retractable reel Hydro -Excavation Kit Installed w/retractable reel DOT Lighting Package LED Taillights Front Strobe LED Amber Electronic Back-up alarm Rear Directional Control Split LED Arrow Board Unit Meets Bid Specifications* Trade -In Value for 2014 SECA 747 Trailer Jetter: $ - 15,000.00 Total to City of Owasso, OK: Includes Delivery and Lifetime Training* $ 264,000.00 If you have any questions, or would like additional information, please don't hesitate to contact me at (405) 812-5827 or ipandianna keyeguipment.com IEQUIPMENT9 & SUPPLY CO. TO: The Honorable Chair and Trustees Owasso Public Works Authority (OPWA) FROM: Roger Stevens, Senior Director of Operations SUBJECT: Resolution 2024-03, establishing the Coffee Creek Lift Station and Force Main Improvement Assessment Fee DATE: September 26, 2024 BACKGROUND: Section 17-301 of the Code of Ordinances allows for costs associated with the construction of designated sewer improvements, including costs for land, construction, professional fees, etc. to be recouped through a per acre assessment fee. This project was identified as a designated sewer improvement and the assessment area was created by Ordinance 1124, adopted February 6, 2018, The area basin contains a total of 750 acres: 412 acres were developed before the creation of the assessment area; 75.6 acres have developed since the creation of the assessment area; 262.4 acres remain undeveloped in the assessment area. TIMELINE AND COSTS: • In August 2002, a local developer funded and constructed the original Coffee Creek Lift Station and Force Main with a design capacity of 1 million gallons per day. In 2016, the Wastewater Master Plan identified the lift pumps, wet well, generator, and force main would need to be replaced within 5-10 years due to condition and anticipated capacity increase for an additional 1 million gallons per day. • In December 2017, Owasso Public Works Authority (OPWA) approved an engineering services agreement with Kellogg Engineering, of Talala, Oklahoma, for $260,625.00. • In May 2018, easement and land obtainment were completed for $218,093.72. • In April 2021, OPWA approved a construction contract with MSB Construction, LLC of Oologah, Oklahoma, for construction of the sewer improvements. The project was completed and accepted by the OPWA in April 2023, for a total contract amount of $5,021,070.23. PROPOSED RESOLUTION FOR ASSESSMENT FEE: Staff is proposing to recoup the cost associated with increasing the capacity rather than recouping the entire construction cost of the project. By doing so, the total project cost would be reduced by 507o to $2,749,894.48, and the proposed per acre fee is calculated to be $10,479.78 per acre. Payment of this assessment fee would be mandatory and assessment fees would be due upon the approval of a final plat or utilization of the capacity. RECOMMENDATION: Staff recommends adoption of Resolution 2024-03, establishing the Coffee Creek Lift Station and Force Main Sanitary Sewer Assessment Fee at $10,479.78 per acre. ATTACHMENTS: Resolution 2024-03 Assessment Area OWASSO PUBLIC WORK AUTHORITY OWASSO, OKLAHOMA RESOLUTION NO. 2024-03 A RESOLUTION ESTABLISHING THE ASSESSMENT FEE IN THE COFFEE CREEK SEWER LIFT STATION AND FORCE MAIN IMPROVEMENT ASSESSMENT AREA WHEREAS, the Owasso City Council adopted Ordinance 1124 establishing the Coffee Creek Sewer Lift Station and Force Main Improvement Assessment Area as a "Designated Sewer Improvement" and authorizing a per acre assessment fee for sewer services for property upon connection to or utilization of the capacity of the designated sewer improvement; WHEREAS, the per acre assessment amount shall be established through adoption of a Resolution by the Owasso Public Works Authority after construction of the designated sewer improvement has been completed; WHEREAS, final construction of the project has been completed and the project has been accepted by Trustees of the Owasso Public Works Authority. NOW, THEREFORE, BE IT RESOLVED that the mandatory assessment fee for sewer services in the Coffee Creek Sewer Lift Station and Force Main Improvement Assessment Area, as set forth in Ordinance 1124 of the Owasso Code of Ordinances, shall be $10,479.78 per acre. ATTEST: ADOPTED this 1st day of October, 2024. Alvin Fruga, Chair Juliann M. Stevens, Authority Secretary APPROVED AS TO FORM: Julie Lombardi, Authority Attorney •r 06 TZ 7.6 YAL n-14 1 ` -r.•1' YH .4`� . 1 �� 1 `7" r Coffee Creek Lift Station and Force Main Assessment Area ly `* • •. �y •J d 1 r). tt{h• `' t5�' }� /i. —. _ 4Srh SY y r OPWA PAYROLL PAYMENT REPORT PAY PERIOD ENDING 09/21/24 Department Total Payroll Expenses e, F__. OPWA Administration ..... $ 29,441.94 Utility Billing 16,103.72 Water 30,417.23 Wastewater Treatment Plant 28,666.74 Wastewater Collections 26,310.16 Refuse Collections 28,056.79 Recycle Center 5,342.28 OPWA TOTAL $ 164,338.86