HomeMy WebLinkAbout1993.05.25_OPGA MinutesWEST69T. Met
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Tuesday, May 25, 1993, 5:30 p.m.
Owasso City Hall
MIEMBERS PRESENT
Tom Rikkola
Brian Skelton
Glenna Anderson
Bob Oldefest
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Ed Sokolos ky
STAFF PRESENT
Marcia Boutwell
Rodney Ray
Jim Fitzsimmons
The Owasso Public Golf Authority met in regular session on Tuesday, May 25, 1993 at 5:30
p.m. in the Owasso City Hall Conference Room per the Notice of Public Meeting posted on the
City Hall bulletin board at 4:00 p.m. on Friday, May 21, 1993.
Chairperson Tom Rikkola called the meeting to order at 5:35 p.m. and declared a quorum
present.
LT-EM2' REQUEST AP - PROVAL OF THE MINUTES OF MAY 19', 1993 SPECIAL
MEETING
Under Item 7, Glenna Anderson requested the minutes be corrected to read: Glenna Anderson
moved to authorize a contract negotiation for preparation, stabilization, and gravel for the
parking lot as outlined in the specifications, with the work to stop at that point until it is
determined if there is sufficient funding to asphalt a part or all of the parking lot per the
recommendation of the management firm. Brian Skelton moved to approve the minutes as
corrected; seconded by Bob Oldefest. Motion carried 4-0.
11-EM3 CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
OF THE "START-UP" AND
REIMBURSEMENT ACCOUNT OF THE GOLF COURSE TO $j�o A�ND
UPON APPROVAL BY�THE TRUSTEES NT TO BE M�ADE
The management firm requested an increase in the start-up reimbursement account from $50,000
to $75,000. A delay in receiving the reimbursement check from the Trustee Bank has made it
difficult to pay vendors and cover payroll. Glenna Anderson moved, seconded by Brian Skelton
to approve the increase and direct that the payment be made. Motion carried 4-0.
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Owasso Public Golf Authority
Minutes of May 25, 1993
Page 2
ITEM 4: REQUEST APPROVAL OF REIMBURSEMENT TO BAILEY GOLF RANCH
MANAGEMENT INC FOR EXPENSES
A list of expenses in the amount of $33,390.82 for reimbursement to the start-up account was
included as a part of the agenda packet. Glenna Anderson moved to approve the reimbursement.
Motion was seconded by Bob Oldefest and carried 4-0.
ITEM 5: REQUEST APPROVAL OF THE REQUISITIONS
Five claims were submitted for payment, with a total amount of $60,578.16, which included
reimbursement to the management firm. Brian Skelton moved to approve payment of the claims.
Motion was seconded by Bob Oldefest and carried 4-0.
ITEM 6: PRESENTATION BY STANFIELD & O'DELL (AUDITORS) AND
CONSIDERATION AND APPROPRIATE ACTION RESULTING FROM THE
AUDITORS' PRESENTATION
Mr Craig Legener from Stanfield & O'Dell was present with a proposal to provide auditing
services for the golf authority. Their fee is $2700 per year, plus out-of-pocket expenses not to
exceed $200, for a three-year period. Glenna Anderson moved to accept the proposal from
Stanfield & O'Dell as worked out with city staff. Motion was seconded by Brian Skelton and
carried 4-0.
ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE
DEDICATION OF RIGHTS -OF -WAY FROM THE OPGA TO THE CITY OF
OWASSO
In order to begin construction of the entrance roadway to the golf course clubhouse area, the
OPGA must dedicate rights -of -way to the public for the construction of a public street. The
instrument dedicating those rights -of -way was reviewed. Brian Skelton moved, seconded by
Glenna Anderson, to dedicate to the public rights -of -way for the entrance roadway to the golf
course and to authorize the chairperson to execute such documents. Motion carried 4-0.
ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE
AWARD OF A CONTRACT FQR THE CONSTRUCTION OF, A CLUBHOUSE,
PARKING LOT
The type of parking lot, as well as the configuration was discussed, It was the consensus that
not enough information was available regarding the cost of constructing a gravel lot only as
opposed to an asphalted lot. Glenna Anderson moved to postpone this item until the next
meeting, at which time enough information will be available to make a decision concerning the
award of a contract. Motion was seconded by Brian Skelton and carried 4-0.
Owasso Public Golf Authority
Minutes of May 25, 1993
Page 3
The Chair called a special meeting to be held at 7:00 a.m. on Monday, June 7, 1993 to award
the contract for the construction of a clubhouse parking lot.
ITEM 9: UPDATE ON STATUS OF CLUBHOUSE ROAD
Work has not started on the clubhouse road, however, the County still plans to do the work and
has also agreed to overlay the parking lot.
ITEM 10: DISCUSSION AND APPROPRIATE ACTION RELATING TO TERM LIMITS
AND RESIDENCY REQUIREMENTS FOR TRUSTEES
Mr Ray stated that term limits for the Trustees are no longer an issue with the City Council, but
that residency requirements need to be looked out. Following discussion, Brian Skelton moved
to amend the trust indenture to include a requirement that trustees must live within the Owasso
fence line. Motion was seconded by Bob Oldefest and carried 4-0.
ITEM 11: GENERAL DISCUSSION AND UPDATE ON GOLF COURSE
MANAGEMENT ISSUES
Several items were discussed, including the completion of the tunnel, infrastructure needs,
publicity, ideas for course opening, and yardage book.
ITEM 12: UNFINISHED BUSINESS
None
LT -EMI 3 - NEW BUSINESS
None
ITEM 14- ADJOURNMENT
Brian Skelton moved, seconded by Bob Oldefest to adjourn. Motion carried and the meeting
was adjourned at 7:20 p.m.
T M Rikkola, Jr, Chairperson