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Home My WebLink About2024.10.08_Worksession AgendaThis meeting Is a worksession for Council/Trustee discussion only. There is no opportunity for public comments at worksession. PUBLIC NOTICE OF THE JOINT MEETING OF THE OWASSO CITY COUNCIL OWASSO PUBLIC WORKS AUTHORITY (OPWA) OWASSO PUBLIC GOLF AUTHORITY (OPGA) Council Chambers Old Central Building 109 North Birch, Owasso, OK Tuesday, October 8, 2024 - 6:00 PM NOTE: APPROPRIATE ACTION may include, but is not limited to: acknowledging, affirming, amending, approving, authorizing, awarding, denying, postponing, or tabling. 1. Call to Order - Mayor/Chair Alvin Fruga 2. Roll Call AGENDA RECEIVED OCT 03 2024 As City Clerk's Office 3. Discussion relating to a request for a final plat - Redbud Village Phase 1, a proposed commercial subdivision, containing approximately 11.27 acres located at 13747 East 1121h Street North Brian Dempster 4. Discussion related to proposed FY 2023-2024 Carryover Funds - General Fund and OPWA Fund Carly Novozinsky 5. Discussion related to the monthly Sales and Use Tax Report and Revenue Outlook Carly Novozinsky 6. City/Authority Manager report 7. City Councilor/Trustee comments and inquiries 8. Adjournment Notice of Public Meeting filed in the office of the City Clerk on Friday, December 8, 2023, and the Agenda posted at City Hall, 200 South Main Street, at 5:00 pm on Thursday, October 3, 2024. �h GT c��u1 b/I ✓1 UIZIU1� Juliann M. Stevens, City Clerk The City of Owasso encourages citizen participation. To request on accommodation due to a disability, contact the City Clerk prior to the scheduled meeting by phone 918-376-1502 or by email to istevens@citvofowasso.com TO: The Honorable Mayor and City Council FROM: Wendy Kramer, City Planner SUBJECT: Final Plat— Redbud Village Phase I DATE: October 3, 2024 BACKGROUND: The Community Development Department received an application for review and approval of a Final Plat for Redbud Village Phase 1, a proposed commercial subdivision. The subject property is located north of the Owasso Tulsa Technology Campus along North 1371h East Avenue, and is addressed as 13747 East 112th Street North. SUBJECT PROPERTY/PROJECT DATA: Property Size 11.27 acres +/- Land Use Master Plan Commercial Current Zoning Commercial Shopping (CS) Proposed Use Commercial Proposed Lots/Blocks 1 Lot, 1 Block Within a PUD? Yes; OPUD 21-01 Within an Overlay District? Yes; US-169 Overlay District Water Provider Washington County Rural Water District #3 Streets Private Applicable Paybacks/Fees Storm Siren Fee ($50.00 per acre) Elm Creek Extended Sanitary Sewer Relief Payback Area ($1,580.00 per acre) Coffee Creek Sewer Lift Station and Force Main Improvement Assessment Area ($10,479.78 per acre) ANALYSIS: • The subject property was annexed into Owasso City Limits in November 2001 (Ord. 692). • The Preliminary Plat for this property was approved by the Owasso Planning Commission in July of 2024, and encompassed the entirety of the proposed Redbud Village development. • The proposed Final Plat for Redbud Village Phase 1 consists of one (1) Lot on one (1) Block. o The proposed lot as depicted on this Plat meets the bulk and area requirements stipulated in the Owasso Zoning Code for CS -zoned property. The proposed lot also meets the bulk and area requirements outlined in OPUD 21-01. • There will be four (4) points of access platted through this final plat, two (2) off of North 1371h East Avenue and two (2) off on the north side of the private drive known as East 1 121h Street North. o The two (2) points of access off of North 1371h E Ave will serve as the main access points onto the development's proposed private streets. o All points of access meet the separation requirements as stipulated in the Owasso Zoning Code. Final Plat - Redbud Village Phase I Page 2 • The subject plat depicts one (1) Reserve Area. o Reserve Area "A" will encompass the private streets seen within this proposed development. This final plat depicts the creation of a portion of said Reserve Area (East 1121h Street North). • Temporary stormwater detention will be provided for via a temporary stormwater water detention and overland drainage easement, to the south of the subject property, until future phases of this development are platted and developed. • Perimeter and interior utility easements are shown on the Plat, and will allow utility companies adequate access to service the subdivision. • The City of Owasso will provide police, fire, ambulance, and sanitary sewer services to the property. • Washington County Rural Water District #3 will provide water service to the property. • Any further development that occurs on the subject property shall adhere to all development, zoning, and engineering requirements of the City of Owasso. SURROUNDING ZONING AND LAND USE: Direction Zoning Use Land Use Plan Jurisdiction North Commercial Shopping Vacant Commercial City of Owasso Commercial Shopping Vacant/ Commercial/ South (CS)/Office (0) Educational Public/Institutional City of Owasso Institution East Residential Multi -Family) Vacant Commercial City of Owasso West Agriculture (AG) U.S. Highway N/A City of Owasso PLANNING COMMISSION: The Owasso Planning Commission will review this item at their regular meeting on October 7, 2024. ATTACHMENTS: Aerial Map Final Plat— Redbud Village Phase 1 1 kA TIArn j.!„ � � -'�/ _ .. to • _ I � I I. 1 5j J : i Aw l5 a 4 .- K` pw • eG1-.—....� GUI rrq, �'Akk 77 • ' _ _I • try `'! ` II_ • � :. - � L7 I I _ GJ � �7.. .. [� t 1� f :. 1 k. '�+' O •�=�- -� .." - .+} - h' bad +Y',' . ni. a •. 0 0.03 0.05 0.11 0.16 0.22 Mlles Aerial Map Final Plat- Redbud Village Phase I N Subject Tract n Curve Table FINAL PLAT SUED oanerl Dmiaper OPUD 21-01 Subdivision Bktistio x - a ,4 e se.m Ew ,em.TAUTwRm Line Tables Redbud Village T Basis GfBe non21 . PHASE 1•ia 4.sw FMua w>® unea Fmeyea>® ASUe IMEEN.APMTOFTXESCOFmENENOFSMn.YNi..".TOVM6XIP MonumentaOGn Fu.I.w.u.. Who,TNENTY-D E(S1 XORTHi RANGE FOURTEEN (14)FAST OF THE HaMIN BRUSE ANO MEXIOVN. CIIYOFOWA.SO.TUIEFCOU`Z STATE OF ORLk%)". ACCORDING TO ME UNITED STATES GOVERNMENT SURVEY THEREOF. saD, ... . .. II / ` wxFmsaeux.e- l 1 Unplaffad --t, - - �endTwedcw:� 111` 3. .� Address�:axw,r N A" 1 ^r US SraowcEiw RoodDlain Data Uapkff.d m R vyxw L�g� n. rcw ¢"sIP�.ONura �e� ama and Q �_u'^.ueA• •ryaM \ \ ...+sm'�"mv1�` /—Yoomevuc muerWl4,W.WMToee[ Chelsea z—sumaT w I w 7.IIIw• 4 \ `I`, 1 Park wFFX.=^•Ae,Xxe XX.X. FINAL PLAT 1`Cc.: Drainage IMrastlu4ure NOW Uo, m xmerea m. a m 11 F1 /�' '4N,1;\'1 Fean ou.®x ne .ww..mrw....w+.•.w...rm FUTURE DEVELOPMENT AREA REDBUD VILLAGE ` %`I US, IT§y �}---I.' H'"r'^ }2 � Unplerced POINT OF . j f �` ` '� On BEGINNING 3 9 t FT FINALI 1`, R�'--e.uww.....w hr. 1 RA4----- - _w,.- _P- -- -- -- - _� -1 LAT rwsrw ,1---=. ul Tulsa Technology Center Unplatfed j j HIS1 SION 02•TAC POINTOF COMMENCEMENT nd...» CONN'M 0912612024 .ONHMf3.OMOFSSNFN 1 EC1gX IF. T-31 M. R-14E I — " Mxxxwuce.exnei SM11"I eae11C6R416, FAI—axnxlYlFa aEcnoxa uuxoxrvmwxnvmawrclawaluauaruampmxe x NW. exmwxrnrtarAw MN axrnoxv. woacxwr,,owniwx.xaExxw.ortxuosEvnuuurc °i`'iwuR CumcareaeaUx { RRISIOM#2•TAG COMMENTS 09(LUM TO: The Honorable Mayor and City Council FROM: Carly Novozinsky, Finance Director SUBJECT: Supplemental Appropriation - Carryover Budgets DATE: October 3, 2024 BACKGROUND: Every year, at the June 30'4fiscal year end, there are unspent budgets. While appropriations were included in the FY 2024 Budget, the actual expenditure for all or part of open items will occur during FY 2025. Because the FY 2025 Budget was prepared prior to year-end, and before it was known whether funds would be expended or not, the fund balances used to develop the budget were projected as though all non -salary budgets would be expended by year-end. Therefore, approval of carryover budgets does not reduce the estimated June 30, 2024, fund balances. In order to keep from having purchase orders open for multiple years, past practice of the City is to close prior year purchase orders at the end of September and re -appropriate the funds in the subsequent year, along with authorizing the City to re -issue the purchase orders in the new fiscal year. Since Generally Accepted Accounting Principles (GAAP) do not recognize encumbrances, closing out old encumbrances where goods and services have not been received will enable budgetary financial statements to more closely align with audited GAAP statements. PROPOSED CARRYOVER: FY 2025 Requested Fund Expenditure Expenditure Revised FY 2025 Budget Carryover Expenditure Revenue Budget Carryover General Fund $ 66,432,121.00 $ 4,972,523.75 $ 71,404,644.75 $ 83,556.70 Half -Penny Sales Tax (Fire) 10,329,763.00 221,422.65 10,551,185.65 - Half -Penny Sales Tax (Police) 12,111,527.00 302,344.81 12,413,871.81 34,489.95 Half -Penny Sales Tax (Streets) 3,138,878.00 2,181,129.65 5,320,007.65 - Ambulance Service 2,017,84200 863,320.14 2,881,162.14 - E-911 1,724,915.00 132,597.78 1,857,506.78 - EmergencySiren 10,000.00 98,935.28 1 108,935.28 - Hotel Tax 333,746.00 22,000.00 1 355,746.00 - StormwaterManagement 1,513,034.00 4,150,83252 5,663,866.52 1 - Opioid Settlement - 164,307.00 164,307.00 - An item has been included on the October 8, 2024, Worksession agenda for discussion. Staff anticipates a request for consideration and action relating to the carryover on the October 15, 2024, City Council agenda. TO: FROM: SUBJECT: DATE: The Honorable Chair and Trustees Owasso Public Works Authority (OPWA) Carly Novozinsky, Finance Director Supplemental Appropriation - Carryover Budgets October 3, 2024 BACKGROUND: Every year, at the June 30'"fiscal year end, there are unspent budgets. While appropriations were included in the FY 2024 Budget, the actual expenditure for all or part of open items will occur during FY 2025. Because the FY 2025 Budget was prepared prior to year-end, and before it was known whether funds would be expended or not, the fund balances used to develop the budget were projected as though all non -salary budgets would be expended by year-end. Therefore, approval of carryover non -salary budgets does not reduce the estimated June 30, 2024, fund balances. In order to keep from having purchase orders open for multiple years, past practice of the Authority is to close prior year purchase orders at the end of September, and re -appropriate the funds in the subsequent year, along with authorizing the Authority to re -issue the purchase orders in the new fiscal year. Since Generally Accepted Accounting Principles (GAAP) do not recognize encumbrances, closing out old encumbrances where goods and services have not been received, will enable the Authority's budgetary financial statements to more closely align with audited GAAP statements. PROPOSED CARRYOVER: Fund FY 2025 Expenditure Budget Expenditure Carryover Requested Revised FY2025 Expenditure Budget Revenue Carryover OPWA Debt Proceeds $ - $ - $ - $ 8,066,668.94 OPWA Admininstration 1,380,553.00 2,674,854.46 4,255,407.46 - Utility Billing 620,844.00 500.00 621,344.00 - Water 5,517,969.00 1,050,299.00 6,568,268.00 - Wastewater Treatment 1,656,242.00 246,850.00 1,903,092.00 - Wastewater Collections 1,441,638.00 9,837,341.00 11,278,979.00 - Refuse 1,584,742.00 25,761.00 1,610,503.00 - Recycle 289,947.00 63,108.00 353,055.00 - OPWAARPACapitallmprovements - 2,597,946.98 Redbud TIF 595,643.00 748,025.00 1,343,668.00 Total 13,087,578.00 17,444,685.44 27,934,316.46 8,066,666.94 An item has been included on the October 8, 2024, Worksession agenda for discussion. Staff anticipates a request for consideration and action relating to the carryover on the October 15, 2024, OPWA agenda.