HomeMy WebLinkAbout1993.05.19_OPGA Minutes_SpecialWNUTITT. MOVE
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Wednesday, May 19, 1993, 12:00 Noon
Owasso City Hall
MEMBERS PRESENT MEMBERS ABSENT STAFF PRESENT
Tom Rikkola Marcia Boutwell
Brian Skelton
Glenna Anderson
Ed Sokolosky
Bob Oldefest
Rodney Ray
Jim Fitzsimmons
The Owasso Public Golf Authority met in a special session on Wednesday, May 19, 1993 at
12:00 noon in the Owasso City Hall Conference Room per the Notice of Public Meeting posted
on the City Hall bulletin board at 10:00 a.m. on Monday, May 17, 1993.
Chairperson Tom Rikkola called the meeting to order at 12:00 p.m. and declared a quorum
present.
ITEM 2: REQUEST A-PPR-OVAL OF THE MINUTES OF MAY 11 1993 SPECIAL
MEETING
Brian Skelton moved to approve the minutes as written; seconded by Glenna Anderson. Motion
carried 5-0.
L% ra I pg -us] 61
Mr Ray stated that the City Council had approved, at their May 18 meeting, the concept of a
"conditional grant" to OPGA for completion funds for the golf course. The attorneys are now
in the process of preparing the necessary documents for execution. He also stated that the length
of Trustee terms no longer appears to be a problem, but that there is a need to take a look at
residency status of Trustees. That item will be placed on the next agenda for discussion and
action.
LT-EM4. CONSIDERA 71ON AND APPROPRIATE ACTION RELAI E
AWARD CHASE OF GLF
CONTRACT FOR THE LEASE/PUO
RCHASE OF GOLF
Bids for the lease/purchase of additional golf course equipment were opened at City Hall at 2:04
p.m. on Friday, May 14, 1993. Three bids were received - Riverside Tractor Inc, Norman,
OK; Oklahoma Turf & Irrigation, Tulsa, OK; and Jacobsen, Oklahoma City, OK. The bid from
Owasso Public Golf Authority
Minutes of May 19, 1993
Page 2
Oklahoma Turf & Irrigation was rejected because the bid proposal was not returned with the bid
documents as instructed in the Notice to Bidders. The lump sum bid from Riverside was
$282,751.88. On a 5-year lease/purchase option with payments deferred for one year, the yearly
lease payments would be $56,193.23 annually, with an immediate downpayment of $46,049.13.
Jacobensen's lump sum bid was $283,727.30, with payments on a 5-year lease/purchase option
of $66,154.16 annually and no downpayment. Both vendors were present. Following a lengthy
discussion, Glenna Anderson moved to award the bid for golf course equipment to Jacobsen as
recommended by Mr Ruark, based on the fact that the Trust is trying to conserve as much
money up front as possible and that Jacobsen does not require a downpayment. Motion was
seconded by Ed Sokolosky and carried 5-0.
ITEM 5: CONSIDERATION AND APPROPRIATE ACTION TO WAIVE THE
COMPETITIVE BIDDING REQUIREMENT FOR THE PURCHASE OF
CONCRETE FOR THE COMPLETION OF CART PATHS AND DECLARING
THAT AN EMERGENCY EXISTS AS PROVIDED FOR IN 61 O.S. SECTION
136, SUBSECTION B.
r Fitzsimmons presented a letter requesting that the requirements of the Competitive Bidding
Act be waived for the purchase of concrete to complete the cart paths because of time
constraints. Brian Skelton moved to waive the competitive bidding requirement for the purchase
of concrete for the completion of cart paths and to declare that as emergency exists. Motion was
seconded by Ed Sokolosky.
AYE: Skelton, Sokolosky, Anderson, Oldefest, Rikkola
NAY: None
Motion carried 5-0.
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Mr Fitzsimmons has received quotes from Elder Leasing Company and from Ramtech Building
Systems to construct and lease a clubhouse building. Although the quote from Ramtech was
slightly lower than that from Elder, Elder has a branch location in Tulsa and will be able to
erect the building in the time frame requested. The monthly lease payment to Elder will be
$2150. Ed Sokolosky moved to accept the recommendation of the management firm and award
the contract for the construction and lease of a clubhouse building to Elder Leasing Company.
Motion was seconded by Glenna Anderson and carried 5-0.
Bob Oldefest andr t :11 p.m.
Owasso Public Golf Authority
Minutes of May 19, 1993
Page 3
ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE
AWARD • A CONTRACT FOR THE CONSTRUCTION OF A CLUBHOUSE
PARKING •
The County will asphalt the parking lot at the same time they are working on the clubhouse
road, with the Authority paying for the cost of materials. Glenna Anderson moved to authorize
a contract negotiation for preparation, stabilization, and gravel for the parking lot as outlined
in the specifications. Motion was seconded by Ed Sokolosky and carried 3-0. A item to award
a contract will appear on the next agenda.
ITEM 8: GENERAL DISCUSSION AND UPDATE ON GOLF COURSE
MANAGEMENT ISSUES
No discussion.
Ed Sokolosky moved, seconded by Glenna Anderson to adjourn. Motion carried and the
meeting was adjourned at 1:15 p.m.
T M Rikkola, Jr, Chairperson
A "Ito
Marci Boutwell, Authority Secretary