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Home My WebLink About2024.10.15_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY (OPGA) Council Chambers Old Central Building 109 North Birch, Owasso, OK Tuesday, October 15, 2024 - 6:30 PM NOTE: APPROPRIATE ACTION may include, but is not limited to: acknowledging, affirming, amending, approving, authorizing, awarding, denying, postponing, or tabling. AGENDA RECEIVED 1. Call to Order - Chair Alvin Fruga 2. Roll Call OCT 10 2024 4-�S City Clerk's Office 3. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable.) A. Approve minutes -October 1, 2024, and October 8, 2024, Regular Meetings B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda S. Report from OPGA Manager 6. Report from OPGA Attorney 7. Official Notices (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Report - pay period ending date October 5, 2024 • Monthly Budget Status Report - September 2024 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 9. Adjournment Notice of Public Meeting filed in the office of the City Clerk on Friday, December 8, 2023, and the Agenda posted at City Hall, 200 South Main Street, at 5:00 pm on Thursday, Octob 0, 2024. rf1 1 ) Heather Stewart Dy eputy CitClerk' The City of Owasso encourages citizen participation. To request an accommodation due to a disability, contact the City Clerk prior to the scheduled meeting by phone 918-376-1502 or by email to istevens@citvofowosso.com OWASSO PUBLIC GOLF AUTHORITY (OPGA) MINUTES OF REGULAR MEETING TUESDAY, OCTOBER 1, 2024 The Owasso Public Golf Authority (OPGA) met in regular session on Tuesday, October], 2024, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed Friday, December 8, 2023; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 5:00 pm on Thursday, September 26, 2024. 1. Call to Order - Chair Alvin Fruga called the meeting to order at 7:28 pm. 2. Roll Call - A quorum was declared present. Present Absent Chair- Alvin Fruga None Vice Chair- Lyndell Dunn Trustee - Doug Bonebrake Trustee - Paul Loving Trustee - Cody Walter Staff: Authority Manager - Chris Garrett / Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable.) A. Approve minutes - September 17, 2024, Regular Meeting B. Approve claims Mr. Dunn moved, seconded by Mr. Loving, to approve the Consent Agenda as presented, with claims totaling $44,531.59. YEA: Bonebrake, Dunn, Loving, Walter, Fruga NAY: None Motion carried: 5-0 4. Consideration and appropriate action relating to items removed from the Consent Agenda - None 5. Report from OPGA Manager - None 6. Report from OPGA Attorney - None 7. Official Notices - The Chair acknowledged receipt of the following: Payroll Payment Report- pay period ending date September 21, 2024 8. New Business - None 9. Adjournment Mr. Loving moved, seconded by Mr. Walter, to adjourn the meeting. YEA: Bonebrake, Dunn, Loving, Walter, Fruga NAY: None Motion carried: 5-0 and the meeting adjourned at 7:29 pm. Alvin Fruga, Chair Juliann M. Stevens, Authority Clerk OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND PUBLIC GOLF AUTHORITY MINUTES OF JOINT REGULAR MEETING TUESDAY, OCTOBER 8, 2024 The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority (OPGA) met in a joint regular meeting on Tuesday, October 8, 2024, in the Council Chambers at Old Central, 109 North Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting filed Friday, December 8, 2023; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 5:00 pm on Thursday, October 3, 2024. 1. Call to Order - Mayor/Chair Alvin Fruga called the meeting to order at 6:00 pm. 2. Roll Call A quorum was declared present. Present Absent Mayor/Chair-Alvin Fruga None Vice Mayor/Vice Chair - Lyndell Dunn Councilor/Trustee - Doug Bonebrake Councilor/Trustee - Paul Loving Councilor/Trustee - Cody Walter Staff: City/Authority Manager- Chris Garrett ; City/Authority Attorney - Julie Lombardi 3. Discussion relating to a request for a final plat - Redbud Village Phase 1, a proposed commercial subdivision, containing approximately 11.27 acres located at 13747 East 112th Street North Brian Dempster presented the item and discussion was held. It was further explained this item will be placed on the October 15, 2024, City Council agenda for consideration and action. 4. Discussion related to proposed FY 2023-2024 Carryover Funds - General Fund and OPWA Fund Carly Novozinsky presented item and discussion was held. It was further explained these items will be place on the October 15, 2024, City Council and OPWA agendas for consideration and action. 5. Discussion relating to the monthly sales and use tax report and revenue outlook Carly Novozinsky presented the item and discussion was held. 6. City/Authority Manager Report Chris Garrett reported on the groundbreaking ceremony for the new Public Works Facility and the 201h Anniversary of the Owasso Harvest and Pet Festival. 7. City Councilor/Trustee comments and inquiries B. Adjournment The meeting adjourned at 6:17 pm. Alvin Fruga, Mayor/Chair Juliann M. Stevens, City Clerk Claims List-10/15/2024 Fund Vendor Name Payable Description Payment Amount 55 OPGA FLEET FUELS LLC CART FUEL $3,877.87 YAMAHA GOLF CAR COMPANY REPAIRS $389.80 CART OPERATIONS -Total $4.267.67 AT&T PHONEUSE $27.20 BROWN FARMS LLC SOD $1,360.00 BWI COMPANIES, INC FERTILIZER $682.24 CITY OF OWASSO WATER SERVICE $2,432.50 ENTERPRISE FM TRUST FLEET LEASE $887.21 HARRELUS, LLC HERBICIDE $9,464.80 JPMORGAN CHASE BANK AMAZON-MISC ITEMS $133.50 JPMORGAN CHASE BANK AMERIFLEX-HOSE REPAIR $54.00 JPMORGAN CHASE BANK CERTIFIED LAB -PROTECT $349.70 JPMORGAN CHASE BANK CORE&MAIN-DRAIN REP $69.58 JPMORGAN CHASE BANK CORNERSTONE -EDGER $152.80 JPMORGAN CHASE BANK CORNERSTONE -HEDGER $100.98 JPMORGAN CHASE BANK CORNERSTONE -REFUND ($46.52) JPMORGAN CHASE BANK CORNERSTONE -REPAIR $46.52 JPMORGAN CHASE BANK IBT-BALL BEARINGS $16.30 JPMORGAN CHASE BANK KUBOTA-REFUND ($419.93) JPMORGAN CHASE BANK KUBOTA-TRACTOR REP $7,965.45 JPMORGAN CHASE BANK LOWES-IRRIGATION $189.69 JPMORGAN CHASE BANK LOWES-SUPPLIES $125.71 JPMORGAN CHASE BANK OK GCSA-REGISTRATION $300.00 JPMORGAN CHASE BANK ONG-NATURAL GAS USAGE $47.62 JPMORGAN CHASE BANK OREILLY-AIR FILTER $69.77 JPMORGAN CHASE BANK OREILLY-REFUND ($89.98) JPMORGAN CHASE BANK PIKEPASS-FEES $1.40 JPMORGAN CHASE BANK PLATINUM -SECURITY $25.00 JPMORGAN CHASE BANK PROF TURF -BELT $920.96 JPMORGAN CHASE BANK PROF TURF -BELTS $131.24 JPMORGAN CHASE BANK TULSA-TOPSOIL $250.00 JPMORGAN CHASE BANK TURNPRO-POND $1,899.00 JPMORGAN CHASE BANK TURNPRO-POND TREAT $1,899.00 JR SIMPLOT COMPANY BIOKELP $230.00 STAND-BY PERSONNEL INC TEMP LABOR $4,244.80 UNIFIRST HOLDINGS LP ENVIRONMENTAL CHARGE $36.75 UNIFIRST HOLDINGS LP JANITORIAL SERVICE $51.15 UNIFIRST HOLDINGS LP SHOP TOWEL SERVICE $73.74 UNIFIRST HOLDINGS LP SUPPLIES $47.40 UNIFIRST HOLDINGS LP UNIFORM CLEANING $41.76 VERIZON WIRELESS WIRELESS CONNECTION $120.03 COURSE MAINT -Total $33,891.37 1 Claims List-10/15/2024 Fund Vendor Name Payable Description Payment Amount 55 OPGA COX COMMUNICATIONS PHONE USAGE $7.52 FOOD & BEV -Total $7.52 AT&T LONG DISTANCE PHONE $10.59 CINTAS CORPORATION SUPPLIES $664.89 CITY OF OWASSO WATER SERVICE $308.00 COX COMMUNICATIONS PHONE USAGE $3.76 FELKINS ENTERPRISES LLC PRINTING $250.00 GPS TECHNOLOGIES INC CART GPS $876.00 HOLLON FIRE PROTECTION FIRE EXT INSPECTION $118.00 JPMORGAN CHASE BANK CINTAS-SUPPLIES $263.24 JPMORGAN CHASE BANK COX -CABLE $128.46 JPMORGAN CHASE BANK CYBERGOLF-WEBHOSTING $645.00 JPMORGAN CHASE BANK DELL -MONITOR $166.17 JPMORGAN CHASE BANK DLX-DEPOSIT TICKETS $256.51 JPMORGAN CHASE BANK LOWES-SUPPLIES $47.62 JPMORGAN CHASE BANK OFFICE DEPOT -SUPPLIES $99.13 JPMORGAN CHASE BANK ONG-NATURAL GAS USAGE $285.62 JPMORGAN CHASE BANK PLATINUM -SECURITY $25.00 JPMORGAN CHASE BANK WM-DISPOSAL $1,124.29 GOLF ADMIN -Total $5,272.28 COX COMMUNICATIONS PHONE USAGE $11.29 JPMORGAN CHASE BANK TEXOMA-RANGE BAGS $424.61 JPMORGAN CHASE BANK TEXOMA-SUPPLIES $87.60 GOLFSHOP -Total $523.50 BGR DAILY ACCT. REIMB PETTY CASH $2,859.36 JPMORGAN CHASE BANK ACUSHNET-MERCH EXP $14,537.55 JPMORGAN CHASE BANK BLACK COVER-MER EXP $1,518.78 JPMORGAN CHASE BANK TEXOMA-MERCH EXP $2,427.50 OPGA -Total $21,343.19 OPGA -Total $65,305.53 OPGA Grand Total $65,305.53 2 CITY OF OWASSO OPGA PAYROLL PAYMENT REPORT PAY PERIOD ENDING 10/05/2024 Department Total Payroll Expenses Golf Shop $ 12,433.96 Cart Operations Course Maintenance 4,329.90 24,956.91 Food & Beverage 6,939.91 Golf Course Administration 6,746.07 TOTAL OPGA PAYROLL $ 55,406.75 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY FISCAL YEAR 2024.2025 Budgetary Basis Statement of Revenues & Expenses As of September 30, 2024 MONTH YEAR PERCENT TO -DATE TO -DATE BUDGET OF BUDGET OPERATING REVENUES: Golf shop fees $ 96,601 $ 276,934 $ 783,788 35.337. Cart Rental 25,688 77,887 221,681 35.13% Food & beverage 31,913 80,859 200,183 40.39% COS -- food & beverage (12,522) (35,941) (99,868) 35.99% Merchandise sales 23,957 63,802 188,654 33.82% COS --merchandise (18,361) (47,654) (154,688) 30.81% TOTAL OPERATING REVENUES $ 147,277 $ 415,888 $ 1,139,750 36.49% OPERATING EXPENSES: Golf Shop $ (24,814) $ (96,755) $ (352,847) 27.42% Cart Operations (15,866) (57,030) (230,749) 24.72% Golf Course Maintenance (94,104) (316,024) (1,047,023) 30.18% Food & Beverage (18,989) (62,398) (188,557) 33.09% Golf Administration (21,673) (79,989) (379,9631 21.05% Capital Outlay (160,000) 0.00% TOTAL OPERATING EXPENSES $ (1 55,447) $ (6 22,196) $ (2,359,139) 25.95% OPERATING REVENUES OVER (UNDER) EXPENDITURES $ (1 66,309) $ (1,219,389) $ (28,170) NONOPERATING REVENUES (EXPENSES): Transfer from General $ 83,333 $ 250,000 $ 1,000,000 25.00% Other revenues/(expenses) 799 2,776 9,936 27.94% TOTAL NONOPERATING REVENUES (EXPENSES) $ 84,133 $ 252,776 $ 1,009,936 25.03% NET INCOME (LOSS) $ 56,468 $ (209,453) $ 55,963 ENCUMBRANCES OUTSTANDING $ (105,119) FUND BALANCE (Budgetary Basis) Beginning Balance 353,213 353,213 Ending Balance $ 304,562 $ 143,760