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HomeMy WebLinkAbout1993.05.11_OPGA Minutes_SpecialTom Rikkola Brian Skelton Glenna Anderson Ed Sokolosky WQJ101U V WKS) i NNIMM Tuesday, May 11, 1993, 5:30 p.m. Owasso City Hall Bob Oldefest STAFF PRESENT Marcia Boutwell Rodney Ray Jim Fitzsimmons The Owasso Public Golf Authority met in a special session on Tuesday, May 11, 1993 at 5:30 p.m. in the Owasso City Hall Conference Room per the Notice of Public Meeting posted on the City Hall bulletin board at 1:00 p.m. on Thursday, May 6, 1993. Chairperson Tom Rikkola called the meeting to order at 5:30 p.m. and declared a quorum present. LT—EM2.' REQUEST APPROVAL OF THE MINUTES OF APRIL..27,1-993 REGULAR MEETING Brian Skelton moved to approve the minutes as written; seconded by Glenna Anderson. Motion carried 4-0. ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE AWARD OF A BID FOR THE COMPLETION OF CART PATHS Recommendation from Bailey Golf Ranch Management Inc was to reject all bids as being over budget. Glenna Anderson moved, seconded by Ed Sokolosky to reject the bids. Motion carried 4-0. UE M-9 CONSIDERATION AND APPROPRIATE ACTION TO WAIVE THE COMPETITIVE CHASE OF CONC FOR THE COMPLETIQN.QF CART PATHS AND DE CLARING THAT AN EM O.S. SECTION Following discussion, Ed Sokolosky moved to postpone this item until the City Council has considered the concept for a conditional grant to be awarded to OPGA. The question of a conditional grant will appear on the May 18 City Council agenda. Motion was seconded by Owasso Public Golf Authority Minutes of May 11, 1993 Page 2 Brian Skelton and carried 4-0. The Chair called a special meeting to be held at 12:00 noon on Wednesday, May 19, 1993, at which time this item will be considered. ITEM 10: GENERAL DISCUSSION AND UPDATE ON GOLF COURSE MANAGEMENT ISSUES Much time was spent discussing financial statements, completion funds, and the Use of Funds report. Also discussed were the priority of projects, patron cards, and other promotional items. =0 ITEM 4: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE AWARD OF A CONTRACT FOR THE CONSTRUCTION OF A GOLF CART FACILITY Three proposals were received for the construction of a golf cart facility - Builders Unlimited at $69,034; All Steel Buildings at $71,692; and Cowen Construction at $85,791. Brian Skelton moved to award the contract to Builders Unlimited in the amount of $69,034. Motion was seconded by Glenna Anderson and carried 3-0. It was noted that a septic system was not included in the bid specifications, and that will need to be change -ordered in. ITEM 3: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE COMPLETION OF THE CART UNDERPASS ff1r Ray reported that there is a problem with the design of the underpass. A solution to that [oblem is being worked on. No action was taken. • I I g1w N KE W 11 MOM L! bM IXUAN I OJ 9, LN-MEX9 9 0:11• Three proposals were received for the construction of a clubhouse. During the discussion, it was concluded that more information was needed before a contract could be awarded. Glenna Anderson moved to waive the requirement placed on the award of a contract at the time the competitive bidding requirement was waived, and postpone a decision until the special meeting on May 19 (7 days) in order to obtain more information. Motion was seconded by Brian Skelton and carried 3-0. Owasso Public Golf Authority Minutes of May 11, 1993 Page 3 ITEM 6: DISCUSSION AND APPROPRIATE ACTION RELATING TO THE AWARD OF A CONTRACT FOR THE CONSTRUCTION OF A CLUBHOUSE PARKING LOT The question of Tulsa County asphalting the parking lot at the same time they are constructing the clubhouse road was raised. If that can happen, a contract would need to be awarded for dirt work and base rock only for the parking lot. Mr Ray will check with the County. Glenna Anderson moved, seconded by Brian Skelton, to waive the requirement placed on the award of a contract at the time the competitive bidding requirement was waived, and postpone a decision until the special meeting on May 19 (7 days) in order to obtain more information. Motion carried 3-0. KOMN IMEAN"Ke• Brian Skelton moved, seconded by Glenna Anderson, to authorize the solicitation of bids for the lease/purchase of golf carts. Motion carried 3-0. Staff was instructed to prepare the bid documents. �gwflnmi •��� Irian Skelton moved, seconded by Glenna Anderson to adjourn. Motion carried and the meeting was adjourned at 7:30 p.m.