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Home My WebLink About2024.10.15_City Council MinutesOWASSO CITY COUNCIL MINUTES OF REGULAR MEETING TUESDAY, OCTOBER 15, 2024 The Owasso City Council met in regular session on Tuesday, October 15, 2024, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed Friday, December 8, 2023; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 5:00 pm on Friday, October 11, 2024. 1. Call to Order - Mayor Alvin Fruga called the meeting to order at 6:30 pm. 2. Invocation - The Invocation was offered by Pastor David Payne of Speak Life Fellowship. 3. Flag Salute - Larry Langford led the flag salute. 4. Roll Call - A quorum was declared present. Present Absent Mayor - Alvin Fruga None Vice Mayor- Lyndell Dunn Councilor -Doug Bonebrake Councilor- Paul Loving Councilor - Cody Walter Staff: City Manager - Chris Garrett / City Attorney - Julie Lombardi 5. Presentation of the Employee of the Quarter Chris Garrett recognized Steven Eaton, Infrastructure Inspector, as the Employee of the Quarter. 6. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilors may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable.) A. Approve minutes - October 1, 2024, and October 8, 2024, Regular Meetings B. Approve claims C. Approve early retirement benefits for Angela Hess D. Approve early retirement benefits for Kevin Richardson E. Approve a budget amendment in the Healthcare Self -Insurance Fund, increasing the appropriation for expenditures by $448,101.00 from a stop loss reimbursement F. Accept the Department of Justice Vest Grant and approve a budget amendment in the General Fund, increasing estimated revenues and the appropriation for expenditures in the Police Department by $6,583.57 G. Accept the 2025 Safe Oklahoma Grant, authorize execution of the contract with the Oklahoma Attorney General's Office, and approve a budget amendment in the General Fund, increasing estimated revenues and the appropriation for expenditures in the Police Department by $20,000.00 Mr. Bonebrake moved, seconded by Mr. Loving, to approve the Consent Agenda as presented, with claims totaling $866,841.12. YEA: Bonebrake, Dunn, Loving, Walter, Fruga NAY: None Motion carried: 5-0 7. Consideration and appropriate action relating to items removed from the Consent Agenda - None Owasso City Council October 15, 2024 Page 2 8. Consideration and appropriate action relating to a contract for specific excess workers' compensation coverage Jeff Atchison presented the item, recommending approval of the contract with Midwest Employers Casualty Company of Chesterfield, Missouri, authorization for payment in the amount of $121,516.00, and authorization to execute all necessary documents. There were no comments from the audience. After discussion, Mr. Dunn moved, seconded by Mr. Bonebrake, to approve the contract, authorize payment, and execution of documents, as recommended. YEA: Bonebrake, Dunn, Loving, Walter, Fruga NAY: None Motion carried: 5-0 9. Consideration and appropriate action relating to a contract for property -casualty insurance coverage Jeff Atchison presented the item, recommending approval of the contract for coverage with Oklahoma Municipal Assurance Group of Edmond, Oklahoma, authorization for payment in the amount of $245,117.00, and authorization to execute all necessary documents. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Mr. Walter, to approve the contract, authorize payment and execution of documents, as recommended. YEA: Bonebrake, Dunn, Loving, Walter, Fruga NAY: None Motion carried: 5-0 10. Consideration and appropriate action relating to Fiscal Year 2024-2025 budget amendments for the re - appropriation of carryover funds from Fiscal Year 2023-2024 Carly Novozinsky presented the item, recommending approval of the following FY 2025 budget amendments: • Increase the estimated revenues by $83,556.70 and the appropriation for expenditures by $4,972,523.75 in the General Fund • Increase the appropriation for expenditures in the Half -Penny Sales Tax Fund by $221,422.65 for Fire and $2,181,129.65 for Streets • Increase the estimated revenues by $34,489.95 and the appropriation for expenditures by $302,344.81 in the Half -Penny Sales Tax Fund for Police • Increase the appropriation for expenditures in the Ambulance Service Fund by $863,320.14 • Increase the appropriation for expenditures in the E91 1 Fund by $132,591.78 • Increase the appropriation for expenditures in the Emergency Siren Fund by $98,935.28 • Increase the appropriation for expenditures in the Hotel Tax Fund by $22,000.00 • Increase the appropriation for expenditures in the Stormwater Management Fund by $4,150,832.52 • Increase the appropriation for expenditures in the Opioid Settlement Fund by $164,307.00 There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Mr. Loving, to approve the budget amendments, as recommended. YEA: Bonebrake, Dunn, Loving, Walter, Fruga NAY: None Motion carried: 5-0 11. Consideration and appropriate action relating to a final plat for Redbud Village Phase 1, a proposed commercial subdivision containing 11.27 acres located at 13747 East 1121h Street North Wendy Kramer presented the item, recommending approval of the final plat. There were no comments from the audience. After discussion, Mr. Loving moved, seconded by Mr. Dunn, to approve the final plat, as recommended. YEA: Bonebrake, Dunn, Loving, Walter, Fruga NAY: None Motion carried: 5-0 Owasso City Council October 15, 2024 Page 3 12. Consideration and appropriate action relating to bids received for the Honey Creek Rehabilitation Project Daniel Dearing presented the item, recommending to award the construction contract to Ellis Concrete Construction, LLC, of Okmulgee, Oklahoma, in the amount of $196,700.00, and authorization to execute all necessary documents. There were no comments from the audience. After discussion, Mr. Loving moved, seconded by Mr. Bonebrake, to award the bid and authorize execution of documents, as recommended. YEA: Bonebrake, Dunn, Loving, Walter, Fruga NAY: None Motion carried: 5-0 13. Consideration and appropriate action relating to bids received for the 2024 Annual Street Rehabilitation Project Jake Ketner presented the Item, recommending to award the base bid and alternates 1, 2, and 3 to Gradeline Construction, LLC, of Cleveland, Oklahoma, in the amount of $1,790,862.30, and authorization to execute the necessary documents. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Mr. Walter, to award the base bid, alternates 1,2, and 3, and authorize execution of documents, as recommended. YEA: Bonebrake, Dunn, Loving, Walter, Fruga NAY: None Motion carried: 5-0 14. Report from City Manager Chris Garrett reported on the Harvest and Pet Festival, Movie Night at Redbud Festival Park, and the Owasso Cops for Kids Trunk or Treat. 15. Report from City Attorney - None 16. Report from City Councilors - Mayor Fruga commented on the groundbreaking ceremony for the new Public Works Facility. 17. Official Notices - The Mayor acknowledged receipt of the following: • Payroll Payment Report - pay period ending date October 5, 2024 • Healthcare Self -Insurance Claims - dated as of October 10, 2024 • Monthly Budget Status Report- September 2024 18. New Business - None 19. Adjournment Mr. Loving moved, seconded by Mr. Bonebrake, to adjourn the meeting. YEA: Bonebrake, Dunn, Loving, Walter, Fruga NAY: None Motion carried: 5-0 and the meeting adjourned at 7:23 pm. CJ\ OF Eiy , ,1 AlviniFruga, Mayor M. Stevens, City Clerks 1-