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HomeMy WebLinkAbout2007.10.02_City Council Agenda_AddendumOther Items Presented at City Council October 2, 2007 Meeting. PUBLIC NOTICE OF AN ADDENDUM TO THE MEETING OF THE OWASSO CITY COUNCIL The Owasso City Council will meet in regular session on Tuesday, October 2, 2007 at 6:30 PM at Old Central, 109 N. Birch, Owasso, Oklahoma. Notice of addendum filed in the office of the City Clerk and posted on the City Hall bulletin board at 3:00 PM on Monday, October 1, 2007. Juliann M. Stevens, Deputy City Clerk ADDENDUM The following is submitted as an addendum to the Owasso City Council Agenda filed on Friday, September 28, 2007. Items numbered 1 -7 shall remain the same. Item number 8 is amended to read attachments A through K. Items numbered 9 -15 shall remain the same. Item number 8 -K is listed as follows: 8. Approval of a public fireworks display sponsored by Rejoice Christian High School during the Friday, October 12, 2007 football game to be held at Ator Field, located northwest of the intersection of E. 86th Street North and N. Main Street. Attachment # 8 -K Staff recommends Council approval of a public fireworks display as requested by Rejoice Christian High School in celebration of their homecoming football game to be held Friday, October 12, 2007 at Ator Field. MEMORANDUM TO: THE HONORABLE MAYOR AND COUNCIL CITY OF OWASSO FROM: TIMOTHY D. ROONEY ASSISTANT CITY MANAGER SUBJECT: REQUEST FOR AUTHORIZATION TO DISCHARGE FIREWORKS REJOICE CHRISTIAN SCHOOL DATE: October 1, 2007 BACKGROUND: The staff has received a request from Rejoice Christian High School for an item to be placed on the City Council agenda for consideration to approve the discharge of fireworks before their homecoming football game to be played at Ator Field northwest of the intersection of E. 86th Street North and N. Main Street. City Code requires approval from the City Council for any public display of fireworks within the city. Attached is a copy of that section of the Code. The representatives from Rejoice have met with representatives of the Fire Department to coordinate the event and address safety concerns. All requirements established by the Fire Department have been addressed. RECOMMENDATION: Staff recommends Council approval of the request to discharge fireworks during the October 12, 2007 homecoming football game for the Rejoice Eagles. ATTACHMENT: 1. Request letter from Rejoice Christian High School 2. Portion of the City Code of Ordinances Relating to Fireworks REJOICE CHRIS IGH SCHOOL ATHLETIC DEPARTMENT To Whom it May Concern, The Rejoice Athletic Department wishes to gain permission to do a fireworks display at the RH5football game at Ator Field on 86 North Main on Friday, Oct 121h Sincerely, Pat Golightly Rejoice Athletic Director 13413 E. 106th 5t. N. (918) 516 -0056 pgolightly@rejoiceministries.net 10/01;'2007 11:24 918- 4863933 1MPERIAL FIREWORKS PAGE 01 A-CaRP- CERTIFICATE OF LIABILITY INSURANCE °AYE (MM/O °/YYYY) I R L 5/25/2007 PRODUCER Allied SpeClelty Insurance of Texas , Inc. 85 N.E. Loop 410, Suite 600 San Antonio, TX 78216 THIS CERTIFICATE IS ISSUED AS A MATTERS F INFORMATION ONLY AND CONFERS NO RIGHTS UPON HE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT A 4ND, EXTEND OR ALTER THE COVERAGE AFP'OROF-D BY THE' OLICIES BELOW. 210 -341 -1321 • 800 -236 -8774 POLICY EXPIRATION EACH OCCURRENCE INSURERS AFFORDING COVERAGE NAIC M INSURED IMPERIAL FIREWORKS 12808 S. 285 E. AVENUE INSURER A: T.H.E. Insurance Com an INSURER B: A COWETA, OK 74429 INSURER C: M7MT4802 8/1/2007 INSUACR O PA UAMAUt rEL) ~ . $ 550,000 INSURER[ _ s PERSONAL & ADV INJURYI' COVERAGES V THE POLICIES OF INSURANCE LISTED BELOW HAVE BEt N ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICA ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICA MAY PERTAIN, THE INSURANCE AFFORDED SY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TEAMS. EXCLUSIONS AN POLICIES, AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. NOTWITHSTANDING f MAY BE ISSUED OR CONDITIONS OF SUCH I R L INt �� POLICY NUMBER POLII;Y EFFECTIVE POLICY EXPIRATION EACH OCCURRENCE $ S 1,000,000 GENERAL LIABILITY A X COMMERCIAL GENERAL LIABILITY CLAIMS MADE El OCCUR M7MT4802 8/1/2007 6/1/2008 PA UAMAUt rEL) ~ . $ 550,000 MFD EX P (Any p � �n�, �;�' _ s PERSONAL & ADV INJURYI' s 1.000,000 _ _.,_, — GENERALAOGAEOATE '1 s 6,D00,000 F�IEN'L­AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP /OP A S 1,000,000 POLICY PRO- LAC AUTOMOBILE LIABILJTV ANY AUTO COMBINED SINGLE LIMIT ;I` (Ea Bccitlenl) T I' _ ALL OWNED AUTOS SCHEDULED AUTOS BODILY INJURY (Par person) $ BODILY INJURY P (Per BCCldent) S HIRED AUTOS NON -OWNED AUTOS PROPERTY DAMAGE i; (Per acddent) 8 — GARAGE LIAINL1TV AUTO ONLY - EA ACCIDEN S OTHER THAN EA $ ANY AUTO S AUTO ONLY: EXCESSAJMBRELLA LIA®ILITY OCCUR CLAIMS MADE EACH OCCURRENCE S AGGREGATE s . S S DEDUCTIBLE Is RETENTIC)N 8 WORKERS COMPENSATION AND we TATU- EMPL.OYFAW LIARILITY E.L. EACH ACCIDENT $ ANV PROPRIETOR7PARTNER/EXECUTIVE E.L. DISEASE - EA EMPLO $ OFFICERIMEMBER EXCLUDED? It yy9p, 06500e Under ShE IAL PR vI I N WIQYV. E L. DISEASE - POLICY LI S OTHER DESCRIPTION OF OPERATIONS ! LOCATIONS / VEHICLES / EXCLUSIONS ADDED BY ENDORSEMENT! SPECIAL PROVISIONS FIREWORK DISPLAY DATE: October 12, 2007 RAIN DATE: LOCATION: Stadium — 12th & Main ADDITIONAL INSURED AS RESPECTS TO THE OPERATION OF THE NAMED INSURED ONLY: I City of Owasso & Owasso Public Schools Rejoice Christian School 13413 E. 106th St N, Owasso, OK. 74055 CERTIFICATE M 034 ACORD 25 (2001108) SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELL I BEFORE THE EXPIRATION DATE THEREOF, THE ISSUINO INSURER WILL ENDEAVOR TO L .Q_ DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, 8 : FAILURE TO DO SO SHALL IMPOSE NO OBLI13ATION OR LIABILITY OF ANY KIND UPON TH !IWWRER, ITS AGENTS OR REPRESENTATIVE AUTHORIZED AEPR ION 1 988 Offenses and Crimes 10. Committing any other act in such a manner as to unreasonably disturb or alarm the public. (Prior Code, Secs. 14 -41, 14 -42, 14 -55, 14 -56) SECTION 10 -302 INSULTING SIGNS. LITERATURE OR LANGUAGE A. It is unlawful for any person, firm or corporation within the city to display any sign, emblem, badge, flag or device, which in its common acceptance is insulting, profane, or abusive to the citizens of the city, and which is calculated, or of which the natural consequence is, to cause a breach of the peace or an assault. B. It is unlawful for any person to willfully use, utter, publish, circulate or distribute any profane, violent, abusive, or insulting language or literature where: 1. A natural consequence of the language or literature is to cause a breach of the peace or an assault; or 2. The language or literature, in its common acceptance, is calculated to cause a breach of the peace or an assault. (Prior Code, Sec. 14 -58) SECTION 10 -303 LITERATURE OR LANGUAGE RIDICULING RELIGION It is unlawful for any person to utter, publish, distribute or circulate any literature or language within the corporate limits of the city that casts profane ridicule on any deity, or any religion, which in its common acceptance is calculated or where the natural consequence is to cause a breach of the peace or an assault. (Prior Code, Sec. 14 -59) SECTION 10 -304 FIREWORKS PROHIBITED A. Except as provided in Subsection B of this section the sale, use, display, firing, igniting, lighting or discharge of fireworks within the city is unlawful and an offense. B. The following are exceptions to the prohibitions in Subsection A: 1. The firing, igniting or lighting of the following are exempt from the prohibition contained in Subsection A of this section: sparklers, fountains, pinwheels and all such types of fireworks that are not explosive or noise making in character and are stationary. Not included in this exception are Roman candles, bottle rockets and sky rockets; 2. The city council may, for the common good, approve and sponsor a public display of fireworks within the city celebrating Independence Day. The public display of fireworks must meet each of the following requirements: a. The group organizing the event and igniting the fireworks must obtain the city council's specific approval for the event; b. The event must be open to the public, free of charge; Page 10 -16 uttenses ana urimes C. The use, display, firing, ignition, lighting and discharge of the fireworks must be done in the presence of an authorized representative of the city fire department; and d. The group(s) organizing the event and igniting the fireworks must indemnify and hold the city harmless for any damage caused by the event and provide an insurance policy, with the city named as an insured, covering and protecting the city from liability to the extent it is not immune by state law. (Prior Code, Sec. 8 -17; Ord. No. 354, 7/1/86) Cross Reference: Fire Prevention Code, Section 13 -101. State Law Reference: Bottle rockets prohibited by state law, 68 O.S. Section 1624; State fireworks licenses, 68 O.S. Sections 1621 et seq.; municipal power to regulate, 11 O.S. Section 22 -110. SECTION 10 -305 STORING OR KEEPING EXPLOSIVES It is unlawful for any person to store or keep within the city any nitroglycerin, dynamite, gunpowder, or any other highly explosive material or substance, except that gunpowder may be kept in quantities of not to exceed five (5) pounds where the same is securely kept. SECTION 10 -306 CARRYING WEAPONS; EXCEPTIONS A. It is unlawful for any person, except those persons authorized by law, to carry upon or about their persons or in their vehicles any weapon of the kind usually known as slingshot, bowie knife, dirk knife, switchblade knife, spring -type knife, knife having a blade which opens automatically by hand pressure applied to a button, spring or other device in the handle of the knife, loaded cane, billy, metal knuckles, or any other offensive or defensive weapon, excluding firearms, the carrying of which is governed by State law. B. Any person stopped pursuant to a moving traffic violation who is transporting a loaded pistol in the motor vehicle without a valid concealed handgun permit authorized by the Oklahoma Self - Defense Act or a valid license from another state, whether the loaded firearm is concealed or open in the vehicle, shall be issued a traffic citation in the amount of Seventy Dollars ($70.00), or such amount as may otherwise be provided in 21 O.S. § 1289.13A (A), plus court costs, for transporting a firearm improperly. In addition to the traffic citation provided in this ordinance, the person may additionally be arrested for any other violation of law. C. When the arresting officer determines that a valid handgun license exists, pursuant to the Oklahoma Self- Defense Act or any provision of lay from another state, for any person in the stopped vehicle, any firearms permitted to be carried pursuant to the license shall not be confiscated unless: 1. The person is arrested for violating another provision of law other that that set forth in subsection (B) of this ordinance; provided, however, if the person is never charged with an offense pursuant to this paragraph or if the charged are dismissed or the person is acquitted, the weapon shall be returned to the person. 2. The officer has probable cause to believe the weapon is: a. contraband; or b. a firearm used in the commission of a crime other than a violation of subsection (B) of this ordinance. Page 10 -17 • PUBLIC NOTICE OF THE MEETING OF THE OWASSO CITY COUNCIL TYPE OF MEETING: Regular DATE: October 2, 2007 TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch Notice and agenda filed in the office of the City Clerk and posted at City Hall 5:00 p.m.-QPFriday, September 28, 2007. - � _ ) iann M. Stevens, Deput City Clerk AGENDA 1. Call to Order Mayor Stephen Cataudella 2. Invocation Mike Frantz, Discovery Bible Church 3. Flag Salute 4. Roll Call 5. Reading of the Mayor's Proclamation. Mayor Cataudella Attachment # 5 The Mayor will proclaim October 2 -6, 2007 as National Fire Prevention Week and encourage all residents to take the necessary steps to prepare and practice a home fire escape plan. S: W gendas \Cound1\2007\1002.doc Owasso City Council October 2, 2007 Page 2 6. Presentation of the Character Trait of Thoroughness. Jessica Hunt, Owasso Character Council 7. Presentation of Employee of the Month Mr. Ray Mr. Ray will present the Employee of the Month for October 2007. 8. Consideration and appropriate action relating to a request for Council approval of the Consent Agenda. All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable. A. Approval of Minutes of the September 18, 2007 Regular Meeting. Attachment # 8 -A B. Approval of Claims. Attachment # 8 -B C. Acknowledgement of receiving Agreements for Urban Engineering Services from DeShazo, Tang & Associates; HRAOK, Incorporated; Koury Engineering, Incorporated; and, authorization for the Mayor to execute each agreement. Attachment # 8 -C D. Acceptance of the sanitary sewer system for Lake Valley II, a residential development located northeast of the intersection of E. 106th Street North and N. 145th East Avenue. Attachment # 8 -D E. Acceptance of the water system for Candlewood Suites, a commercial development located northeast of the intersection of E. 96th Street North and N. Garnett Road, just north of Tulsa Teacher's Credit Union. Attachment # 8 -E F. Acceptance of the water system improvements for Garino Funeral Home, a commercial development located on the northeast corner of E. 99th Street North and the North Owasso Expressway. Attachment # 8 -F G. Acceptance of the water system improvements for 76th Street Professional Plaza, a commercial development located at 12899 E. 76th Street North. Attachment # 8 -G Owasso City Council October 2, 2007 Page 3 H. Acceptance of the storm drainage, streets, water, and sanitary sewer systems for the Lakes at Bailey Ranch, a residential development located southwest of the intersection of N. 96th Street North and N. 97th East Avenue. Attachment # 8 -H I. Adoption of Ordinance No. 904, an ordinance approving annexation request OA 07 -05, of approximately 76.37 acres, located south of East 86th Street North, approximately t/4 mile west of N. Memorial Road; and, approving the rezoning of said property, such that the portion of the subject property adjacent to the large residential lots to the northwest, containing 9.54 acres, be rezoned from AG (Agricultural) to RS -2 (Single - Family Residential) and the remainder of the subject property, containing 66.84 acres, be rezoned from AG (Agricultural) to RS -3 (Single- Family Residential). Attachment # 8 -I Staff recommends Council adoption of Ordinance No. 904 and has listed this item in the consent section of the agenda based on Council actions taken September 18, 2007 to approve the annexation and rezoning request. J. Adoption of Ordinance No. 905, an ordinance approving rezoning request OZ 07 -06, containing Lot 1, Block 1, Sherrill Estates from RS -3 (Residential) to OL (Office Light), subject property located at 102 West 11th Street North. Attachment # 84 Staff recommends Council adoption of Ordinance No. 905 and has listed this item in the consent section of the agenda based on Council actions taken September 18, 2007 to approve the rezoning request. 9. Consideration and appropriate action relating to a request for Council acceptance of a grant and incentive award from the Oklahoma Highway Safety Office, authorization for the City Manager to execute a contract with the Oklahoma Highway Safety Office, and approval of a budget amendment to the FY 2007 -2008 General Fund. Mr. Chambless Attachment # 9 Staff will recommend Council acceptance of the 2008 Highway Safety and the Incentive Award in the total amount of $95,000 to assist with traffic enforcement efforts and authorization for the City Manager to execute a contract with the Highway Safety Office for management of the grant. Additionally, the staff recommends approval of a budget amendment to the FY 2007 -2008 General Fund increasing estimated revenues in the amount of $95,000 and increasing the appropriation for expenditures in the amount of $95,000 within the Police Department Budget. Owasso City Council October 2, 2007 Page 4 10. Consideration and appropriate action relating to a request for Council authorization for the Mayor to execute an agreement between the City of Owasso and Oklahoma Natural Gas Company for the purpose of relocating gas facilities within the N. 129th East Avenue Roadway and Drainage Improvement Project and authorization for the City Manager to terminate such agreement in the event total costs should exceed $33,164.00. Mr. Nurre Attachment # 10 Staff will recommend Council authorization for the Mayor to execute an agreement between the City of Owasso and Oklahoma Natural Gas Company for the relocation of approximately 250 linear feet of gas distribution lines within the N. 129th East Avenue Roadway and Drainage Improvement Project and authorization for the City Manager to terminate such agreement, prior to the commencement of construction, in the event the estimates submitted by ONG become more than $33,164.00 11. Report from City Manager. 12. Report from City Attorney. 13. Report from City Councilors. 14. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda.) 15. Adjournment. PROCLAMATION CITY OF OWASSO, OKLAHOMA WHEREAS, The City of Owasso is committed to ensuring the safety and security of all those living in and visiting our city; and WHEREAS, Fire is a serious public safety concern both locally and nationally, and homes are the locations where people are at the greatest risk; and, WHEREAS, The nonprofit National Fire Protection Association (NFPA) has documented through its research that home fires killed 3,030 people in the U.S. in 2005 — roughly eight people every day; and WHEREAS, Owasso's first responders are dedicated to reducing the occurrence of home fires and home fire injuries through prevention and protection education; and, WHEREAS, Owasso residents are responsive to public education measures and have taken personal steps to increase their safety from fire; and, WHEREAS, Residents who have planned and practiced a home fire escape plan are more prepared and will therefore be more likely to survive afire; and WHEREAS, The 2007 Fire Prevention Week theme, "It's Fire Prevention Week - Practice Your Escape Plan! ", effectively serves to remind us of the simple actions we can take to stay safer from fire all year- round. NOW, THEREFORE, I, Stephen Cataudella, by virtue of the authority vested in me as Mayor of the City of Owasso, do hereby proclaim October 7- 13, 2007 as FIR-E PREVENTION WEEK in the City of Owasso and urge all Citizens to heed the important safety messages of Fire Prevention Week 2007, and support the many public safety activities and efforts of Owasso's fire and emergency services. IN WITNESS THEREOF, I have hereunto set my hand and caused the seal of the City of Owasso to be affixed this 2nd day of October, 2007. Stephen Cataudella, Mayor OWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, September 18, 2007 The Owasso City Council met in regular session on Tuesday, September 18, 2007 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 5:00 p.m. on Friday, September 14, 2007. ITEM 1. CALL TO ORDER Mayor Cataudella called the meeting to order at 6:30 p.m. ITEM 2. INVOCATION The invocation was offered by Mr. Don Cason, Hope Chapel Four Square Church. ITEM 3. FLAG SALUTE Councilor Bonebrake led the flag salute. ITEM 4. ROLL CALL PRESENT Steve Cataudella, Mayor D.J. Gall, Vice Mayor Doug Bonebrake, Councilor Susan Kimball, Councilor Jon Sinex, Councilor A quorum was declared present. STAFF Rodney J. Ray, City Manager Julie Lombardi, City Attorney ABSENT ITEM 5. PRESENTATION OF EMPLOYEE OF THE MONTH Mr. Ray introduced Ron Vaughn, Supervisor of Public Works' Water Department, as the City of Owasso Employee of the Month for September, 2007. Owasso City Council September 18, 2007 ITEM 6. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL APPROVAL OF THE CONSENT AGENDA A. Approval of Minutes of the September 4, 2007 Regular Meeting and the September 11, 2007 Special Meeting. B. Approval of Claims. C. Acknowledgement of receiving the monthly FY 2007 -2008 budget status report. D. Rejection of all bids received for the North 145' East Avenue Overlay Project and authorization for staff to rebid the project. E. Rejection of all bids received for the installation of baseball field lighting at the Sports Park and authorization for staff to rebid the project. Ms. Kimball moved, seconded by Mr. Bonebrake, to approve the Consent Agenda with claims totaling $387,018.75, Healthcare Self- Insurance claims totaling $62,142.50 and payroll claims totaling $446,433.42. YEA: Bonebrake, Cataudella, Gall, Kimball, Sinex NAY: None Motion carried 5 -0. ITEM 7. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL CONFIRMATION OF THE MAYOR'S APPOINTMENTS TO VARIOUS BOARDS AND COMMISSIONS Mayor Cataudella recommended Angela Ritchie to the Owasso Sales Tax Watchdog Committee and Erik Miller to the Tulsa County Vision 2025 Sales Tax Overview Committee and called for a motion for Council confirmation of these appointments. Mr. Bonebrake moved, seconded by Mr. Sinex, for Council confirmation. YEA: Bonebrake, Cataudella, Gall, Kimball, Sinex NAY: Motion carried 5 -0. 2 Owasso City Council September 18, 2007 ITEM 8. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL APPROVAL OF ANNEXATION REQUEST OA 07- 05 OF APPROXIMATELY 76.37 ACRES, LOCATED SOUTH OF EAST 86TH STREET NORTH, APPROXIMATELY '/4 MILE WEST OF NORTH MEMORIAL ROAD AND A REQUEST FOR THE REZONING OF SUCH PROPERTY FROM AG (AGRICULTURE) TO RS -2 (RESIDENTIAL SINGLE FAMILY) AND RS -3 (RESIDENTIAL SINGLE FAMILY) Mr. McCulley presented the item and recommended approval - such that the portion of the subject property adjacent to the large residential lots to the northwest, containing 9.54 acres, be rezoned from AG (Agricultural) to RS -2 (Single - Family Residential) and that the remainder of the subject property, containing 66.84 acres, be rezoned from AG (Agricultural) to RS -3 (Single - Family Residential). Citizens who addressed the Council were Barbara Dudley, John Palovik, Shanda Nosak, Tom Morris, Bill Stinson, Sue Piggett, Charles Brown and Daniel Unman. Mr. Bonebrake moved, seconded by Mr. Sinex, for Council approval of annexation request OA 07 -05 and approval of rezoning as stated above. YEA: Bonebrake, Cataudella, Kimball, Sinex NAY: Gall Motion carried 4 -1. ITEM 9. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL APPROVAL OF REZONING REQUEST OZ 07 -06, APPROVING THE REZONING OF LOT 1, BLOCK 1, SHERRILL ESTATES FROM RS -3 (RESIDENTIAL) TO OL (OFFICE LIGHT), LOCATED AT 102 WEST 11TH STREET NORTH Mr. McCulley presented the item and recommended approval. Ms. Kimball moved, seconded by Mr. Bonebrake, for Council approval of rezoning request OZ 07 -06. YEA: Bonebrake, Cataudella, Gall, Kimball, Sinex NAY: None Motion carried 5 -0. 3 Owasso City Council ITEM 10. CONSIDERATION REQUEST FOR CONSTRUCTION PARK September 18, 2007 AND APPROPRIATE ACTION RELATING TO A COUNCIL TO AWARD A CONTRACT FOR THE OF A BASEBALL FIELD AT THE OWASSO SPORTS Mr. Lehr presented the item. Ms. Kimball moved, seconded by Mr. Gall, for Council approval to award a contract for the construction of a baseball field at the Owasso Sports Park to FIT Construction of Tulsa, Oklahoma in the amount of $286,394.50. YEA: Bonebrake, Cataudella, Gall, Kimball, Sinex NAY: None Motion carried 5 -0. ITEM 11. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL APPROVAL OF AN APPROPRIATION OF $31,975 AND AN EXPENDITURE NOT TO EXCEED $41,975 FOR THE PURPOSE OF PROVIDING THE MATCH REQUIREMENT NECESSARY TO IMPLEMENT THE FIRST YEAR COST OF SERVICE FOR PELIVAN TRANSIT, A DEMAND RESPONSE TRANSPORTATION SERVICE, AND AUTHORIZATION FOR THE CITY MANAGER TO EXECUTE ALL NECESSARY DOCUMENTATION RELATING TO THE IMPLEMENTATION OF SUCH SERVICE Mr. Wiles and Mr. Ray presented the item. Mr. Ray stated that, although Staff had at one time recommended approval of this item, he now recommended that Council vote to deny approval of this item at this time. Mr. Ray then introduced Debra McGlasson, representing Pelivan Transit. Ms. McGlasson gave a short presentation on services provided by Pelivan. Citizens who addressed the Council were Chuck Wichmann, Robert Allen, Doug Hunter, Jeanette North, Matt Sheets, Loal Feil, Rhonda Kerr, Charles Brown, Mike Shaw, Brenda Snow, James Wilson and Donna Young. Additionally, a petition of 222 signatures supporting Pelivan Transit was turned in to Council. Ms. Kimball moved to deny approval of the requested appropriation. Motion was seconded by Mr. Gall. YEA: Gall, Kimball NAY: Bonebrake, Cataudella, Sinex Motion failed 2 -3. Mr. Ray stated that a negative motion that failed did not provide an action to the item. At that time Mr. Bonebrake moved, seconded by Mr. Sinex, for Council approval of an appropriation of $31,975.00 and expenditure not to exceed $41,975.00 for the purpose of providing the match requirement for Pelivan Transit and authorization for the City Manager to execute all documents as stated in Item 11 above. YEA: Bonebrake, Cataudella, Sinex NAY: Gall, Kimball Motion carried 3 -2. 0 Owasso City Council September 18, 2007 ITEM 12. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL APPROVAL OF A LEASE AGREEMENT BETWEEN THE CITY OF OWASSO AND KOURTIS REALTY, LTD., CO. FOR PROPERTY LOCATED ALONG THE WEST SIDE OF NORTH GARNETT ROAD, IMMEDIATELY NORTH OF EAST 16TH STREET CONTAINING APPROXIMATELY 18,377 SQUARE FEET OF LAND AND AUTHORIZATION FOR THE MAYOR TO EXECUTE THE LEASE AGREEMENT Mr. Wiles presented the item and recommended approval. Mr. Gall moved, seconded by Mr. Sinex, for Council approval of an agreement between the City of Owasso and Kourtis Realty, Ltd., Co. to allow for the lease of an easement containing approximately 18,377 square feet of land located immediately north of East 16th Street and adjacent to Ron's Hamburgers, and authorization for the Mayor to execute the Lease Agreement. YEA: Bonebrake, Cataudella, Gall, Kimball, Sinex NAY: None Motion carried 5 -0. ITEM 13. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL APPROVAL OF AN INTERLOCAL AGREEMENT BETWEEN THE CITY OF OWASSO AND TULSA COUNTY FOR THE FY 2007 -2008 STREET REHABILITATION PROGRAM AND AUTHORIZATION FOR THE MAYOR TO EXECUTE THE AGREEMENT Mr. Stevens presented the item and recommended approval. Ms. Kimball moved, seconded by Mr. Bonebrake, for Council approval of an Interlocal Agreement between the City of Owasso and Tulsa County for assistance with various street improvements and authorization for the Mayor to execute the agreement. YEA: Bonebrake, Cataudella, Gall, Kimball, Sinex NAY: None Motion carried 5 -0. ITEM 14. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL ACCEPTANCE OF THE FY 2006 -2007 STREET REHABILITATION PROGRAM PAVEMENT STRIPING PROJECT AND AUTHORIZATION FOR FINAL PAYMENT 5 Owasso City Council September 18, 2007 Mr. Alexander presented the item and recommended acceptance. Mr. Bonebrake moved, seconded by Mr. Gall, for Council acceptance of the FY 2006 -2007 Street Rehabilitation Program Striping Project and authorization for final payment to Action Safety Supply Company in the amount of $49,025.10. YEA: Bonebrake, Cataudella, Gall, Kimball, Sinex NAY: None Motion carried 5 -0. ITEM 15. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL ADOPTION OF ORDINANCE NO. 903, AN ORDINANCE ESTABLISHING THE NORTH GARNETT REGIONAL DETENTION ASSESSMENT AREA AND ESTABLISH A MANDATORY FEE IN LIEU OF DETENTION FOR ALL UNDEVELOPED PROPERTY LOCATED WITHIN THE NORTH GARNETT REGIONAL DETENTION AREA Ms. Bishop presented the item and recommended approval. Ms. Kimball moved, seconded by Mr. Bonebrake, for Council adoption of Ordinance No. 903. YEA: Bonebrake, Cataudella, Gall, Kimball, Sinex NAY: None Motion carried 5 -0. ITEM 16. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR AN EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING PERSONNEL MATTERS RELATING TO THE OFFICE OF THE CITY MANAGER, SUCH EXECUTIVE SESSION PROVIDED FOR IN O.S. 25, SECTION 307 (B)(1). This item was withdrawn from agenda. ITEM 17. REPORT FROM CITY MANAGER. No report. ITEM 18. REPORT FROM CITY ATTORNEY No report. Co Owasso City Council ITEM 19. REPORT FROM CITY COUNCILORS No report. ITEM 20. NEW BUSINESS None. ITEM 21. ADJOURNMENT Mr. Bonebrake moved, seconded by Mr. Sinex, to adjourn. YEA: Bonebrake, Cataudella, Gall, Kimball, Sinex NAY: None Motion carried 5 -0 and the meeting was adjourned at 9:19 p.m. Pat Fry, Minute Clerk 7 September 18, 2007 Steve Cataudella, Mayor CITY OF OWASSO CLAIMS TO BE PAID 10/02/07 VENDOR DESCRIPTION AMOUNT TREASURER PETTY CASH COMMUNITY CENTER REFUNDS - MCMANUS 50.00 TREASURER PETTY CASH COMMUNITY CENTER REFUNDS - THOMPSON 50.00 SIMMONS HOMES BUILDING PERMIT REFUND 246.50 SIMMONS HOMES ECONOMIC DEV. REFUND 183.00 SIMMONS HOMES MECHANICAL PERMIT REFUND 85.00 SIMMONS HOMES ELECTRICAL PERMIT REFUND 85.00 SIMMONS HOMES PLUMBING PERMIT REFUND 85.00 TREASURER PETTY CASH SHORTAGE 10.00 REFUND TOTAL 794.50 SUPREME PRINTING & STATIONERY WARNING TICKETS 208.00 OFFICE DEPOT OFFICE SUPPLIES 8.78 TREASURER PETTY CASH MEETING EXPENSE 29.32 TREASURER PETTY CASH MEETING EXPENSE 29.75 MUNICIPAL COURT DEPT TOTAL 275.85 ART IN BLOOM SYMPATHY 53.50 JPMORGAN CHASE COMMERCIAL CARD MEETING EXPENSE 35.89 JPMORGAN CHASE COMMERCIAL CARD MEDIA RELATIONS 27.77 JPMORGAN CHASE COMMERCIAL CARD MEETING EXPENSE 26.42 JPMORGAN CHASE COMMERCIAL CARD MEDIA RELATIONS 30.36 JPMORGAN CHASE COMMERCIAL CARD PUBLIC RELATIONS 18.36 WORDCOM PAPER 8.25 OFFICE DEPOT OFFICE SUPPLIES 19.84 JPMORGAN CHASE COMMERCIAL CARD OWASSO REPORTER - ANNUAL SUBSCRIPTION 80.00 JPMORGAN CHASE COMMERCIAL CARD WILLOW CREEK - LEADERSHIP DEVELOPMENT 197.00 LASERWORKS PRINTER SERVICE 40.00 CITY GARAGE CITY OF OWASSO VEHICLE MAINT- SERVICES 83.33 TRIAD PRINTING BUSINESS CARDS /NAME PLATES 271:00 USAMOBILITY METROCALL PAGER USE 6.95 OKLA TRANSPORTATION AUTHORITY PIKEPASS 13.40 JPMORGAN CHASE COMMERCIAL CARD WALMART- MEETING EXPENSE 15.95 JPMORGAN CHASE COMMERCIAL CARD MEETING EXPENSE 98.98 JPMORGAN CHASE COMMERCIAL CARD MEETING EXPENSE 58.99 JPMORGAN CHASE COMMERCIAL CARD MEETING EXPENSE 5.99 JPMORGAN CHASE COMMERCIAL CARD MEETING EXPENSE 27.13 FIRST BANK OF OWASSO OSU BUSINESS FORUM 1,125.00 TULSA METRO CHAMBER REGISTRATION FEES 160.00 OWASSO CHAMBER OF COMMERCE REGISTRATION FEES 150.00 JPMORGAN CHASE COMMERCIAL CARD MEETING EXPENSE 80.79 JPMORGAN CHASE COMMERCIAL CARD MEETING EXPENSE 18.00 JPMORGAN CHASE COMMERCIAL CARD MEETING EXPENSE 50.00 JPMORGAN CHASE COMMERCIAL CARD SHI- SOFTWARE 936.00 MANAGERIAL DEPT TOTAL 3,638.90 LASERWORKS PRINTER CARTRIDGE 104.95 OFFICE DEPOT OFFICE SUPPLIES 6.58 RELIANCE BUSINESS PRODUCTS CHECK STOCK 670.00 FINANCE DEPT TOTAL 781.53 DANE, JULIE TUITION REIMBURSEMENT 326.25 JPMORGAN CHASE COMMERCIAL CARD FEDEX KINKO'S- OFFICE SUPPLIES 4.29 VENDOR DESCRIPTION AMOUNT JPMORGAN CHASE COMMERCIAL CARD JPMORGAN CHASE COMMERCIAL CARD OFFICE DEPOT COMMUNITYCARE HMO MCAFEE & TAFT CHARACTER TRAINING INSTITUTE INTEGRITY FOCUS JPMORGAN CHASE COMMERCIAL CARD JPMORGAN CHASE COMMERCIAL CARD JPMORGAN CHASE COMMERCIAL CARD TULSA WORLD COMMUNITY NEWSPAPER HOLDINGS MISSOURI MUNICIPAL LEAGUE THE OKLAHOMAN URGENT CARE OF GREEN COUNTRY URGENT CARE OF GREEN COUNTRY TREASURER PETTY CASH JPMORGAN CHASE COMMERCIAL CARD JPMORGAN CHASE COMMERCIAL CARD JPMORGAN CHASE COMMERCIAL CARD LASERWORKS OFFICE DEPOT IKON OFFICE SOLUTIONS XEROX CORPORATION OWASSO IMAGING SOLUTIONS CINTAS CORPORATION CINTAS CORPORATION USAMOBILITY METROCALL PITNEY BOWES NEIGHBOR NEWSPAPERS NEIGHBOR NEWSPAPERS AT &T TREASURER PETTY CASH TULSA COUNTY CLERK TULSA COUNTY CLERK OKLAHOMA MUNICIPAL LEAGUE TREASURER PETTY CASH TREASURER PETTY CASH JPMORGAN CHASE COMMERCIAL CARD LOWES HOME IMPROVEMENT OFFICE DEPOT CITY GARAGE CITY OF OWASSO TRIAD PRINTING CITY GARAGE CITY OF OWASSO USAMOBILITY METROCALL OKLA TRANSPORTATION AUTHORITY OKLAHOMA MUNICIPAL LEAGUE FEDEX KINKO'S- OFFICE SUPPLIES FEDEX KINKO'S- OFFICE SUPPLIES OFFICE SUPPLIES EAP SERVICES LEGAL SERVICES CHARACTER INITIATIVE CHARACTER INITIATIVE TOWNNEWS.COM- ADVERTISING THE NORMAN TRANSCRIPT - ADVERTISING TEXAS MUNICIPAL LEAGUE - ADVERTISING CLASSIFIED ADS EMPLOYMENT AD ADVERTISING ADVERTISING PRE - EMPLOYMENT DRUG SCREENINGS PRE - EMPLOYMENT DRUG SCREENINGS MILEAGE /PARKING - DEMPSTER MEETING EXPENSE AM SOC TRAINING - MEMBERSHIP FEES SH I- SOFTWARE HUMAN RESOURCES DEPT TOTAL PRINTER CARTRIDGE OFFICE SUPPLIES COPIER SERVICES /SUPPLIES COPIER SERVICE RENTALS CARPET /MAT CLEANING CARPET /MAT CLEANING PAGER HOLDERS RENTAL MEDIA PUBLICATION /PUBLIC NOTICE MEDIA PUBLICATION /PUBLIC NOTICE PHONE USE POSTAGE FILING FEES FILING FEES ANNUAL SERVICES 2007/2008 NOTARY FEE TAGS SHERWIN WILLIAMS -PAINT SUPPLIES PAINTING SUPPLIES GENERAL GOVERNMENT DEPT TOTAL OFFICE SUPPLIES VEHICLE MAINT -PARTS MASTER PLAN PRINTS VEHICLE MAINT- SERVICES PAGER USE PIKEPASS WORKSHOP -WILES COMMUNITY DEVELOPMENT DEPT TOTAL -4.29 3.95 49.96 199.00 195.00 153.24 670.00 96.20 129.16 119.00 555.68 62.74 50.00 451.65 444.00 111.00 40.98 15.52 169.00 312.00 4,154.33 104.95 240.46 699.70 830.88 412.41 65.60 32.80 24.95 233.24 130.05 115.80 55.62 73.24 56.00 115.00 22,833.42 10.00 56.00 85.74 82.48 26,258.34 21.04 47.42 300.00 166.66 13.90 1.20 85.00 635.22 CITY GARAGE CITY OF OWASSO VEHICLE MAINT -PARTS 8.27 CITY GARAGE CITY OF OWASSO VEHICLE MAINT- SERVICES 166.66 VENDOR DESCRIPTION AMOUNT US CELLULAR CELL PHONE USE 112.58 JPMORGAN CHASE COMMERCIAL CARD ODEQ TRAINING / HANCOCK 4.99 JPMORGAN CHASE COMMERCIAL CARD TRAINING - HANCOCK 7.78 ACCURATE ENVIRONMENTAL TRAINING- HANCOCK 315.00 JPMORGAN CHASE COMMERCIAL CARD ODEQ CLASS / HANCOCK 5.99 JPMORGAN CHASE COMMERCIAL CARD SHI- SOFTWARE 312.00 ENGINEERING DEPT TOTAL 933.27 JPMORGAN CHASE COMMERCIAL CARD WALMART -USB HUB AND ADAPTERS 69.85 JPMORGAN CHASE COMMERCIAL CARD EXPERTS EXCHANGE - MONTHLY SERVICE 9.95 SOFTWARE HOUSE INTERNATIONAL TECHNET PLUS USER 254.00 JPMORGAN CHASE COMMERCIAL CARD CDW GOVERN MENT-WEBSENSE 3,514.33 CITY GARAGE CITY OF OWASSO VEHICLE MAINT- SERVICES 66.66 JPMORGAN CHASE COMMERCIAL CARD TRAVEL/TRAINING 12.83 JPMORGAN CHASE COMMERCIAL CARD SHI- SOFTWARE 870.00 JPMORGAN CHASE COMMERCIAL CARD OFFICE DEPOT - COMPUTER PRESENTATION 99.99 JPMORGAN CHASE COMMERCIAL CARD SHI- SOFTWARE 624.00 SUNGARD THE TRAINING /IMPLEMENTATION PROJECT 2,242.47 SUNGARD THE SOFTWARE LICENSE FEES 153,627.00 INFORMATION SYSTEMS DEPT TOTAL 161,391.08 OFFICE DEPOT OFFICE SUPPLIES 79.96 MOTOROLA RADIO CASE 17.52 SAMS CLUB OPERATING SUPPLIES 93.02 OKLAHOMA LIGHTING DISTRIBUTORS LIGHTING SUPPLIES 128.04 LIBERTY FLAGS US FLAGS 208.00 HEATWAVE SUPPLY WATER HEATER PART - POLICE DEPT 66.90 RADIO SHACK BATTERIES 3.99 MURPHY SANITARY SUPPLY CLEANING SUPPLIES 40.60 LOWES HOME IMPROVEMENT SUPPLIES 2.97 UNIFIRST HOLDINGS UNIFORM RENTAL 70.17 CITY GARAGE CITY OF OWASSO VEHICLE MAINT -PARTS 18.83 JPMORGAN CHASE COMMERCIAL CARD FORD AUDIO VIDEO - REPLACEMENT BULB 17.00 A PLUS SERVICE AC REPAIRS -OLD CENTRAL 165.00 CITY GARAGE CITY OF OWASSO VEHICLE MAINT- SERVICES 233.33 CITY GARAGE CITY OF OWASSO VEHICLE MAINT -PARTS 42.88 TREASURER PETTY CASH DOC LUNCHES 51.92 USAMOBILITY METROCALL PAGER USE 6.95 JPMORGAN CHASE COMMERCIAL CARD NENA -STATE NENA MEETING/TRAINING 225.00 OKLA TRANSPORTATION AUTHORITY PIKEPASS 4.25 SUPPORT SERVICES DEPT TOTAL 1,476.33 JPMORGAN CHASE COMMERCIAL CARD VVEC -USAGE 24.42 CEMETERY DEPT TOTAL 24.42 OWASSO FOP LODGE #149 LEGAL DEFENSE FY08 133.00 OWASSO FOP LODGE #149 LEGAL DEFENSE FY08 133.00 LISA LONG TUITION REIMB 325.25 WAL -MART COMMUNITY SUPPLIES 28.78 JPMORGAN CHASE COMMERCIAL CARD ONYX CORPORATION- INKJET/TON ER 103.85 OFFICE DEPOT OFFICE SUPPLIES 298.15 JPMORGAN CHASE COMMERCIAL CARD SAV -ON PRINTING- BUSINESS CARDS /EDWARDS 48.84 OWASSO IMAGING SOLUTIONS RENTALS 435.41 OKLAHOMA POLICE SUPPLY OPERATING SUPPLIES 102.65 VENDOR DESCRIPTION AMOUNT GALL'S AMMO STORAGE /GUN RACK 391.24 LOWES HOME IMPROVEMENT PD SPEED TRAILER KEYS 10.82 GALL'S UNIFORM EQUIPMENT 5.16 GALL'S BODY ARMOR - PITT /WELLS 1,079.98 GALL'S BODY ARMOR -KITCH 657.41 GALL'S BODY ARMOR- HARPER/WALLS 1,095.69 MOTOROLA RADIO CASE 43.80 CITY GARAGE CITY OF OWASSO VEHICLE MAINT -PARTS 8,019.11 TREASURER PETTY CASH BATTERY 78.86 OWASSO FITNESS ZONE PHYSICAL FITNESS PROGRAM 90.00 HOWARD E STAMPER RADIO REPAIR SERVICES 150.00 STRATHE VETERINARY HOSPITAL DOG FOOD -K9 BENY 39.99 REDICLINIC IMMUNIZATION -LYNN 99.00 JPMORGAN CHASE COMMERCIAL CARD DRY CLEANING STATION - SERVICES 1,393.95 CITY GARAGE CITY OF OWASSO VEHICLE MAINT- SERVICES 4,583.33 USAMOBILITY METROCALL PAGER USE 295.80 AT &T PHONE USE 54.78 SPRINT COMMUNICATIONS PCS CHARGES 404.87 JPMORGAN CHASE COMMERCIAL CARD TRAINING -REID 36.65 JPMORGAN CHASE COMMERCIAL CARD TRAINING -REID 36.65 JPMORGAN CHASE COMMERCIAL CARD TRAINING -REID 7.56 TREASURER PETTY CASH MEETING EXPENSE 42.95 MOTOROLA HANDHELD RADIO 2,566.76 JPMORGAN CHASE COMMERCIAL CARD SHI- SOFTWARE 1,588.00 MOTOROLA MOBILE RADIOS 16,490.28 FLEET DISTRIBUTORS EXPRESS EQUIPMENT PD VEHICLES 4,265.75 JPMORGAN CHASE COMMERCIAL CARD AN Z SIGNS - STRIPING VEHICLES 860.00 TURN -KEY MOBILE JOTTO DESK CONSOLE - VEHICLES 5,344.00 FLEET DISTRIBUTORS EXPRESS EQUIPMENT PD VEHICLES 5,005.17 POLICE DEPT TOTAL 56,346.49 JPMORGAN CHASE COMMERCIAL CARD WALMART- MEMORY OLETS SCANNER 13.97 JPMORGAN CHASE COMMERCIAL CARD ONYX CORP- CARTRIDGES 53.85 REDICLINIC IMMUNIZATION - MAZZANTI 164.00 JPMORGAN CHASE COMMERCIAL CARD WALMART- PRISONER MEALS 128.09 WAL -MART COMMUNITY PRISONER MEALS 115.16 DEPARTMENT OF PUBLIC SAFETY OLETS EQUIPMENT RENTAL 450.00 USAMOBILITY METROCALL PAGER USE 44.94 POLICE COMMUNICATIONS DEPT TOTAL 970.01 O'REILLY AUTOMOTIVE TRUCK WIRES/TOGGLE SWITCHES 44.90 LOWES HOME IMPROVEMENT SUPPLIES 3.98 HILL'S PET NUTRITION SALES SHELTER SUPPLIES 100.00 TREASURER PETTY CASH DART GUN CASE 16.13 TREASURER PETTY CASH REPAIRS - FREEZER 72.00 CITY GARAGE CITY OF OWASSO VEHICLE MAINT- SERVICES 166.66 USAMOBILITY METROCALL PAGER USE 6.95 AT &T PHONE USE 1.72 OKLA TRANSPORTATION AUTHORITY PIKEPASS 18.20 TREASURER PETTY CASH TOLLS 8.00 MOTOROLA MOBILE RADIO 2,748.52 ANIMAL CONTROL DEPT TOTAL 3,187.06 JPMORGAN CHASE COMMERCIAL CARD OFFICE DEPOT - SUPPLIES 47.53 OFFICE DEPOT OFFICE SUPPLIES 211.38 VENDOR DESCRIPTION AMOUNT CULLIGAN OF TULSA WAL -MART COMMUNITY LOWES HOME IMPROVEMENT ACCURATE FIRE EQUIPMENT TREASURER PETTY CASH JPMORGAN CHASE COMMERCIAL CARD JPMORGAN CHASE COMMERCIAL CARD JPMORGAN CHASE COMMERCIAL CARD JPMORGAN CHASE COMMERCIAL CARD NAFE LOWES HOME IMPROVEMENT CROW BURLINGAME COMPANY LOWES HOME IMPROVEMENT COLLISION CENTER OF OWASSO CITY GARAGE CITY OF OWASSO JPMORGAN CHASE COMMERCIAL CARD TRACE ANALYTICS CROW BURLINGAME COMPANY LOWES HOME IMPROVEMENT AIR CLEANING TECHNOLOGIES CITY GARAGE CITY OF OWASSO BMI SYSTEMS OF TULSA USAMOBILITY METROCALL AT &T AT &T SPRINT COMMUNICATIONS FIRE MARSHALS ASSOC OF OK OKLA TRANSPORTATION AUTHORITY TREASURER PETTY CASH DAVIS CUSTOM PAINTING OFFICE DEPOT VVEC SPRINT COMMUNICATIONS BELLCO MATERIALS VANCE BROTHERS TWIN CITIES READY MIX APAC, INC.- OKLAHOMA UNIFIRST HOLDINGS TULSA COUNTY TULSA COUNTY BOCC OWASSO FENCE CO CITY GARAGE CITY OF OWASSO SIGNALTEK GADES SALES CO CITY GARAGE CITY OF OWASSO USAMOBILITY METROCALL ACTION SAFETY SUPPLY CO. JPMORGAN CHASE COMMERCIAL CARD FRONTIER INTERNATIONAL TRUCKS MOTOROLA BOTTLED WATER FLASH DRIVE MAINT SUPPLIES SERVICE -FIRE EXTINGUISHERS MAILING ACADEMY -WORK BOOTS /GREENBURG ACADEMY -WORK BOOTS /WILLIAMS BELK- UNIFORM SHORTS GALLS - UNIFORM APPAREL HELMETS /UNIFORM FLASH LIGHT LUBE DRILL BITS PAINTING -SIDE PANEL REPAIR VEHICLE MAINT -PARTS LOWES- MATERIALS OXYGEN STORAGE BREATHING AIR - TEST /SAMPLING BATTERIES REPAIR PARTS REPAIR/MAINT -PLYMO VENT VEHICLE MAINT- SERVICES COPIER RENTAL /MAINT PAGER USE CELL PHONE USE PHONE USE PCS CHARGES CONFERENCE -SALTS P I KEPASS MEALS - BLEVINS /PETERSON /JENNINGS PAINTING SERVICES FIRE DEPT TOTAL OFFICE SUPPLIES STORM SIRENS PSC CHARGES EMERGENCY PREPAREDNESS DEPT TOTAL ASPHALT TACK OIL CONCRETE - STREET REPAIRS ASPHALT UNIFORM /PROTECTIVE CLOTHING DETOUR SIGNS HARDWARE /POSTS VEHICLE MAINT -PARTS AUG MAINT REPLACEMENT SWITCHES VEHICLE MAINT- SERVICES PAGER USE SCHOOL CROSSWALK STRIPING SHI- SOFTWARE DUMP TRUCK MOBILE RADIO STREETS DEPT TOTAL 23.90 77.08 70.86 115.50 8.85 99.99 99.99 53.88 52.52 5,578.00 5.98 2.50 37.60 355.00 700.47 36.80 306.00 43.90 10.27 1,071.00 1,166.66 245.95 311.15 57.01 17.11 202.16 75.00 1.85 24.91 9,305.00 20,415.80 5.58 36.92 51.09 93.59 320.24 64.05 2,587.00 630.42 88.93 70.00 322.20 1,843.68 495.00 52.94 1,166.66 34.75 2,987.05 312.00 102,580.29 2,748.38 116,303.59 VENDOR DESCRIPTION AMOUNT BAILEY EQUIPMENT REPLACEMENT HANDLE - TRIMMER 16.24 OFFICE DEPOT OFFICE SUPPLIES 6.29 UNIFIRST HOLDINGS UNIFORM /PROTECTIVE CLOTHING 80.68 CITY GARAGE CITY OF OWASSO VEHICLE MAINT -PARTS 874.13 CITY GARAGE CITY OF OWASSO VEHICLE MAINT- SERVICES 1,166.66 USAMOBILITY METROCALL PAGER USE 48.65 KINNUNEN SALEST RENTAL GENERATOR 1,684.80 JPMORGAN CHASE COMMERCIAL CARD SHI- SOFTWARE 312.00 MOTOROLA MOBILE RADIOS 5,496.76 STORMWATER DEPT TOTAL 9,686.21 BROWN FARMS SOD 120.00 BAILEY EQUIPMENT IGNITION MODULE 62,77 BAILEY EQUIPMENT BLADES 60.00 OFFICE DEPOT OFFICE SUPPLIES 9.18 UNIFIRST HOLDINGS UNIFORM RENTAL /CLEANING 28.16 SHAWNEE LIGHTING SYSTEMS LIGHT REPAIR - SPORTS PARK 1,227.50 CITY GARAGE CITY OF OWASSO VEHICLE MAINT -PARTS 525.89 A ALL ANIMAL CONTROL POND INSPECTION 75.00 TRIAD PRINTING MASTER PLAN PRINTS 510.00 ADT SECURITY SERVICES SECURITY SERVICES 45.74 MARSHA ANN SMITH CLEANING PARK RESTROOMS 900.00 ALOHA LANDSCAPE & IRRIGATION MOWING -ELM CREEK PARK 227.00 ALOHA LANDSCAPE & IRRIGATION MOWING - MCCARTY PARK 145.00 ALOHA LANDSCAPE & IRRIGATION MOWING - RAYOLA PARK 185.00 ALOHA LANDSCAPE & IRRIGATION MOWING -ELM CREEK PARK 227.00 ALOHA LANDSCAPE & IRRIGATION MOWING - MCCARTY PARK 145.00 ALOHA LANDSCAPE & IRRIGATION MOWING - RAYOLA PARK 185.00 D & SONS LAWN CARE MOWING -ATOR PARK 80.00 D & SONS LAWN CARE MOWING- CENTENNIAL PARK 999.00 D & SONS LAWN CARE MOWING- VETERANS PARK 60.00 WASHINGTON CO RWD, #3 WATER USAGE - MCCARTY PARK 56.80 WASHINGTON CO RWD #3 WATER USE 130.50 CITY GARAGE CITY OF OWASSO VEHICLE MAINT- SERVICES 250.00 AT &T PHONE USE 1.92 PARKS DEPT TOTAL 6,256.46 JPMORGAN CHASE COMMERCIAL CARD OFFICE DEPOT - OFFICE CHAIR /IRBY 119.99 JPMORGAN CHASE COMMERCIAL CARD WWW.NEWEGG.COM- DVD -RW 29.99 OFFICE DEPOT OFFICE SUPPLIES 42.98 TULSA MAINTENANCE SUPPLY PAPER GOODS 65.00 TERMINIX ANNUAL PEST CONTROL 329.80 REDICLINIC IMMUNIZATION -IRBY 99.00 REDICLINIC IMMUNIZATION -IRBY 114.00 CITY GARAGE CITY OF OWASSO VEHICLE MAINT- SERVICES 33.33 AT &T CELL PHONE USE 45.34 AT &T PHONE USE 2.68 TREASURER PETTY CASH MILEAGE- L.IRBY 46.08 COMMUNITY CENTER DEPT TOTAL 928.19 AT &T PHONE USE 0.06 RICH & CARTMILL NOTARY BOND RENEWAL - BOUTWELL 30.00 JPMORGAN CHASE COMMERCIAL CARD SHI- SOFTWARE 312.00 HISTORICAL MUSEUM DEPT TOTAL 342.06 VENDOR DESCRIPTION AMOUNT JPMORGAN CHASE COMMERCIAL CARD B & H PHOTO- VIDEO.COM 92.50 JPMORGAN CHASE COMMERCIAL CARD WEB SCRIBBLE SOLUTIONS -WEB HOSTING 19.99 CITY GARAGE CITY OF OWASSO VEHICLE MAINT- SERVICES 83.33 SPRINT COMMUNICATIONS PCS CHARGES 50.54 ECONOMIC DEVELOPMENT DEPT TOTAL 246.36 GENERAL FUND TOTAL 415,139.59 JPMORGAN CHASE COMMERCIAL CARD ALLIANCE MEDICAL - SUPPLIES 122.50 JPMORGAN CHASE COMMERCIAL CARD PHARMACEUTICAL SYSTEMS - SUPPLIES 129.20 JPMORGAN CHASE COMMERCIAL CARD ALLIANCE MEDICAL - SUPPLIES 53.96 JPMORGAN CHASE COMMERCIAL CARD ALLIANCE MEDICAL - SUPPLIES 346.72 JPMORGAN CHASE COMMERCIAL CARD ALLIANCE MEDICAL - SUPPLIES 7.56 JPMORGAN CHASE COMMERCIAL CARD ALLIANCE MEDICAL - SUPPLIES 1,014.65 JPMORGAN CHASE COMMERCIAL CARD TRI -ANIM HEALTH SERVICE - SUPPLIES 1,018.38 JPMORGAN CHASE COMMERCIAL CARD TRI -ANIM HEALTH SERVICE - RETURN -21.16 JPMORGAN CHASE COMMERCIAL CARD TRI -ANIM HEALTH SERVICE - RETURN - 124.16 JPMORGAN CHASE COMMERCIAL CARD TRI -ANIM HEALTH SERVICE - SUPPLIES 131.16 JPMORGAN CHASE COMMERCIAL CARD ALLIANCE MEDICAL - SUPPLIES 35.40 JPMORGAN CHASE COMMERCIAL CARD ALLIANCE MEDICAL - SUPPLIES 81.30 JPMORGAN CHASE COMMERCIAL CARD ALLIANCE MEDICAL - SUPPLIES 62.40 JPMORGAN CHASE COMMERCIAL CARD WALMART -ERASE BOARDS 17.82 LOWES HOME IMPROVEMENT BATTERIES 17.61 ATC FREIGHTLINER GROUP SEATS -MEDIC II 400.00 JPMORGAN CHASE COMMERCIAL CARD HOME DEPOT - HARDWARE 24.40 JPMORGAN CHASE COMMERCIAL CARD HOME DEPOT - RETURN -4.94 JPMORGAN CHASE COMMERCIAL CARD HOME DEPOT - RETURN -12.97 JPMORGAN CHASE COMMERCIAL CARD HOME DEPOT - HARDWARE 35.10 JPMORGAN CHASE COMMERCIAL CARD HOME DEPOT - HARDWARE 28.89 FULLERTON WELDING SUPPLY RENTALS - OXYGEN CYLINDERS 28.50 FULLERTON WELDING SUPPLY RENTALS - OXYGEN CYLINDERS 109.00 CITY GARAGE CITY OF OWASSO VEHICLE MAINT- SERVICES 833.33 AT &T CELL PHONE USE 135.45 MEDICLAIMS AMBULANCE BILLING SERVICE 5,703.86 TULSA TECHNOLOGY CENTER TRAINING - PETERSON 120.00 TULSA TECHNOLOGY CENTER TRAINING- POTTER 178.00 TULSA TECHNOLOGY CENTER TRAINING - WILLIAMS 178.00 FIRE SERVICE TRAINING OSU REGISTRATION - KELLEY 50.00 AMBULANCE SERVICE FUND TOTAL 10,699.96 AT &T E911 FEES 1,922.83 E -911 FUND TOTAL 1,922.83 PRICE EDWARDS & CO REFUND -ERROR 6,560.00 HOTEL /MOTEL SALES TAX FUND TOTAL 6,560.00 BENCHMARK SURVEYING & LAND SVS DRAINAGE CHANNEL IMPROVEMENTS 1,600.00 STORMWATER MGMT FUND TOTAL 1,600.00 JPMORGAN CHASE COMMERCIAL CARD MID - MINNESOTA WIRE- MOBILE HOSE 748.00 JPMORGAN CHASE COMMERCIAL CARD SHI- SOFTWARE 1,205.00 JPMORGAN CHASE COMMERCIAL CARD BAILEY EQUIPMENT- STATION #3 EQUIPMENT 1,033.00 MOTOROLA RADIO EQUIPMENT 341.64 MSB CONSTRUCTION WATERLINE IMPROVEMENTS 35,658.00 VENDOR OFFICE DEPOT OK TRUCK SUPPLY O'REILLY AUTOMOTIVE UNIFIRST HOLDINGS DRIVE TRAIN SPECIALISTS OK TRUCK SUPPLY T & W TIRE EAST TULSA DODGE ENLOW TRACTOR O'REILLY AUTOMOTIVE TULSA AUTO SPRING AMERIFLEX HOSE & ACCESSORIES FASTENAL B & M OIL COMPANY A & N TRAILER PARTS UNITED FORD USAMOBILITY METROCALL AT &T AT &T CITY OF OWASSO IMPREST ACCOUNT CITY OF OWASSO IMPREST ACCOUNT CITY OF OWASSO IMPREST ACCOUNT CITY OF OWASSO IMPREST ACCOUNT CITY OF OWASSO IMPREST ACCOUNT WOOD, PUHL & WOOD, P.L.L.0 WOOD, PUHL & WOOD, P.L.L.0 DISCOVERY BIBLE FELLOWSHIP MIKE & WENDY HENDERSON JAMES SCHNORRENBERT DEBORAH MATUSZEWSKI DESCRIPTION AMOUNT CAPITAL IMPROVEMENTS FUND TOTAL 38,985.64 OFFICE SUPPLIES 29.71 SHOP SUPPLIES 82.35 OPERATING SUPPLIES 5.96 UNIFORM RENTAL 106.73 PARTS FOR RESALE 78.85 PARTS FOR RESALE 277.16 TIRES -TRASH TRUCKS 1,022.11 PARTS FOR RESALE 178.66 TRACTOR PARTS - RESALE 2.87 PARTS FOR RESALE 1,889.01 PARTS -TRASH TRUCK 126.35 PARTS -TRASH TRUCK 46.74 PARTS FOR RESALE 62.85 OIL /FLUIDS 402.49 PARTS FOR RESALE 265.44 PARTS FOR RESALE 218.83 PAGER USE 6.95 CELL PHONE USE 112.43 PHONE USE 1.38 CITY GARAGE FUND TOTAL 4,916.87 PROFESSIONAL SERVICES 98.00 MEDICAL CLAIMS 254.31 MEDICAL CLAIMS 1,432.04 SETTLEMENTS 1,369.00 SETTLEMENTS 1,369.00 WORKERS COMP FUND TOTAL 4,522.35 MULLINS VS. OWASSO 3.53 LEGAL SERVICES 125.00 TORT CLAIM 595.00 TORT CLAIM 43.41 TORT CLAIM 231.50 TORT CLAIM 793.17 SELF INSURANCE FUND TOTAL 1,791.61 GRAND TOTAL 486,138.85 CITY OF OWASO HEALTHCARE SELF INSURANCE FUND CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 08/21/07 VENDOR DESCRIPTION AETNA HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE HEALTHCARE DEPT TOTAL AMOUNT 27,649.35 28,683.01 56,332.36 HEALTHCARE SELF INSURANCE FUND TOTAL 56,332.36 CITY OF OWASSO GENERALFUND PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 9/15/2007 Department Overtime Expenses Total Expenses Municipal Court ._ _ 5,583.54 Managerial - 22,694.93 Finance: �' - 11,909.34 Human Resourses - 7,600.89 Community Development,] - 16,559.34 Engineering - 16,262.66 Information Systemsx a. 11,844.45 Support Services - 9,769.67 Police `? Ilk 1,894 31 126,012.56 Central Dispatch 161.91 12,577.69 Animal Control, 'W - Po ., 56.70 3,359.25 Fire 2,606.08 106,328.70 Emergency Preparedness - 3,762.67 Streets 314.83 11,428.76 Stormwater /RCi1N Mant s r 235.08 9,280.34 Park Maintenance - 11,070.41 Community- Senior Center ` 4,432.91 k Historical Museum - 2,633.06 Economic DevelopmentV .. . _ _ .: _ . .. : .� .... : '. 4,543.87 General Fund Total 5,268.91 397,655.04 Garage Fund - 5,456.59 Fund Total - 5,456.59 Ambulance Fund 1,499.28 24,483.05 Fund Total 1,499.28 24,483.05 Emergency 911 Fund 63.57 4,296.26 Fund Total 1 1 63.57 4,296.26 Workers Compensation 7,832.78 Fund Total - 7,832.78 MEMORANDUM TO: THE HONORABLE MAYOR AND COUNCIL CITY OF OWASSO FROM: J.B. ALEXANDER PROJECT MANAGER SUBJECT: AGREEMENT FOR URBAN ENGINEERING SERVICES CITY DESIGN CRITERIA DATE: September 12, 2007 BACKGROUND: At the May 17, 2005, City Council meeting, the Engineering Design Criteria, Construction Standards and Standard Details were adopted by the City Council. Documents required as a result of that adoption includes an agreement by the developer's engineer titled "Agreement for Urban Engineering Services." This agreement requires the engineer to list all improvements associated with the proposed development, attest that all designs will be in compliance with City standards (outlined in the design criteria), pay all fees associated with the plan review, attest that he /she is a Registered Professional Engineer in the State of Oklahoma and attest that he /she maintains Professional Liability Insurance in limits of not less than $1,000,000 for a period of three years. The Agreement for Urban Engineering Services requires the signature of the Mayor. In February of 2006, the City Council acted on Agreements submitted to -date and approved a process for the approval of subsequent Agreements under the consent agenda. The following additional Agreements for Urban Engineering Services have been submitted for approval under the consent agenda: Firm Project DeShazo, Tang & Associates Wedel Centre DeShazo, Tang & Associates Huddle House HRAOK, Inc. Burberry Place Khoury Engineering, Inc. The Center of Owasso Copies of the above agreements are attached for information and review. RECOMMENDATION: Staff recommends Council acknowledge receipt of the Agreements for Urban Engineering Services and authorization for the Mayor to sign the agreements. Agreement for Urban Engineering Services Page 2 of 2 ATTACHMENTS: A. DeShazo, Tang, & Associates— (2) Agreement for Urban Engineering Services B. HRAOK, Inc. — (1) Agreement for Urban Engineering Services C. Khoury Engineering - (1) Agreement for Urban Engineering Services ATTACHMENT A AGREEMENT FOR URBAN ENGINEERING SERVICES THIS AGREEMENT, entered into by and between the CITY OF OWASSO, OKLAHOMA, a municipal corporation, hereinafter called "City" and 7DE &azo, 7A+1C, f A55o x_4_AJF,-> hereinafter called "Design Engineer ". WITNESSETH: WHEREAS, the Design Engineer has been employed by the Owner/Developer /Subdivider of the herein described real property to prepare all project plans and specifications to provide certain engineering services during the construction of the hereinafter sometimes referred to as the "Project ", upon easements and rights -of- ways to be owned or controlled by the City; and WHEREAS, the Design Engineer is desirous of obtaining the review (and approval) of the plans and specifications for said project by the City of Owasso Public Works Department; and WHEREAS, the City is willing to review the plans and specifications prepared by the Design Engineer under the hereinafter described terms and conditions. NOW, THEREFORE, in consideration of the foregoing and in consideration of the hereinafter set forth promises and covenants, the parties hereto mutually agree as follows, to -wit; 1. The Improvements to be designed by the Design Engineer (pursuant to this Contract) shall generally consist of the following types of improvements which shall be located on the following described tract of land: for 5, 'Lock- If "it*(- CENTE,e (Rvoole- AV use - TARKU.tC WT 5189A SELOM s ©N -SOLE LLTILITIES APPENDIX B, PART II AGREEMENT FOR URBAN ENGINEERING SERVICES 5.18.05 City of Owasso 2. The Design Engineer shall, in conformity with the provisions of the City's Standard Specifications for Urban Engineering Services, including the City's current design criteria, which are hereby incorporated and made a part of this Contract by reference, prepare project plans, specifications, and other engineering documents as may be necessary for the proper construction of the project improvement, and shall perform all construction layout surveys, and staking and periodic general construction supervision on the project improvements as they are constructed by the Owner and his Contractor. 3. The City shall review (and approve) the project plans, specifications, and other engineering documents for the construction of the project improvements prepared and submitted to the City by the Design Engineer. 4. The Design Engineer shall compensate the City for reviewing (and approving) plans and specifications for the project at the rate of Fifty Dollars ($50.00) for each plan sheet submitted (other than plan sheet Standards of the City of Owasso or of the Oklahoma Department of Transportation), except that the minimum charge for each project shall be One Hundred -fifty Dollars ($150.00). Payment shall be due and payable upon presentation of the plans and specification for the project for review by the City. PFPI plan review and permit fees are waived for governmental entities. No fees shall be collected by the City of Owasso on any public work or improvement performed by or for any city, county, state, or federal governmental entity; provided however, that this exemption shall not constitute waiver of any ordinance requiring the APPENDIX B, PART II AGREEMENT FOR URBAN ENGINEERING SERVICES 5.18.05 City of Owasso issuance of such-permits, and it shall apply only to such permits issued directly to the governmental entity involved. 5. The Design Engineer hereby covenants that he is a Registered Professional Engineer in the State of Oklahoma at the time of execution of this Contract, and should the Design Engineer cease to be a Registered Professional Engineer prior to completing performance of the terms and conditions of this Contract, the Design Engineer shall immediately notify the City and shall engage a Registered Professional engineer acceptable to the City to complete performance of the promises and covenants contained herein. 6. The Design Engineer further covenants and agrees that he maintains and is covered by Professional Liability Insurance in limits of not less than $1,000,000 and that he will maintain same in continuous force and effect for a period of not less than three years from and after final acceptance of the project herein. 7. The Design Engineer further covenants and agrees to comply with Section I and Section of the attached Standard Specifications for Urban Engineering Services and that these specifications become a part this contract. IN TESTIMONY WHEREOF, the parties hereto have caused this Agreement to be executed by their duly authorized officers or representatives on the dates set for the below. APPENDIX B, PART II AGREEMENT FOR URBAN ENGINEERING SERVICES 5.18.05 City of Owasso Executed by the City of Owasso, Oklahoma, on the day of ,20 Executed by the Design Engineer on the J _day of AAuh.44 20M. CITY OF OWASSO, ATTEST: City Clerk APPROVED AS TO FORM: City Attorney APPROVED: OKLAHOMA a municipal corporation BY Mayor Public Works Director Engineer /I 1 By ke PMiI6477 Title ATTEST: EST: Secretary APPENDIX B, PART II AGREEMENT FOR URBAN ENGINEERING SERVICES 5.18.05 City of Owasso ACORD,- CERTIFICATE OF LIABILITY INSURANCE 08/02/2007 PRODUCER McLaughlin Brunson Insurance Agency, LLP 9535 Forest Lane Suite 118 Dallas TX 75243 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. INSURERS AFFORDING COVERAGE INSURED Deshazo, Tang & Associates, Inc. 10830 E. 45th Street Suite 204 Tulsa OK 74146 INSURER A: St. Paul Fire and Marine Insurance Company INSURER B: Travelers Indemnity Co. of America INSURER C: Charter Oak Fire Insurance Company INSURER D: Travelers Indemnity Company INSURER E: Travelers Indemnity Company of Connecticut COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE POLICY EXPIRATION LIMITS GENERAL LIABILITY CLAIMS MADE � OCCUR rk MERCIAL GENERAL LIABILITY 6801751L338 05/01/2007 05/01/2008 EACH OCCURRENCE $ 1,000,000 FIRE DAMAGE An one fire $ 1,000,000 MED EXP An one person) $ 10,000 PERSONAL & ADV INJURY $ 1,000,000 GENERAL AGGREGATE $ 2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: POLICY I X I PRO- LOC PRODUCTS - COMP /OP AGG $ 2,000,000 C AUTOMOBILE LIABILITY ANY AUTO ALL OWNED AUTOS SCHEDULED AUTOS HIREDAUTOS NON-OWNED AUTOS BA 1752L882 05/01/2007 05/01/2008 COMBINED SINGLE LIMIT (Ea accident) $ 1,000,000 BODILY INJURY (Per person) $ X BODILY INJURY (Per accident) $ X PROPERTY DAMAGE (Per accident) $ GARAGE LIABILITY ANY AUTO AUTO ONLY - EA ACCIDENT $ OTHER THAN EA ACC AUTO ONLY: AGG $ $ EXCESS LIABILITY X1 OCCUR F-1 CLAIMS MADE DEDUCTIBLE RETENTION $ CUP 6328Y545 05/01/2007 05/01/2008 EACH OCCURRENCE $ 2,000,000 AGGREGATE $ 2,000,000 $ $ D WORKERS COMPENSATION AND EMPLOYERS' LIABILITY UB6673Y783 05/01/2007 05/01/2008 X WC sTATU- o FIR E.L. EACH ACCIDENT $ 500,000 E.L. DISEASE - EA EMPLOYEd $ 500,000 E.L. DISEASE - POLICY LIMIT 1 $ 500,000 A oTHERProfessional Liab. QP03808652 05/21/2007 05/21/2008 $ 2,000,000 Per Claim / Aggregate DESCRIPTION OF OPERATIONS /LOCATIONSNEHICLES/EXCLUSIONS ADDED BY ENDORSEMENT /SPECIAL PROVISIONS RE: Wedell Center Water Extention Project The claims made professional liability coverage is the total aggregate limit for all claims presented within the policy period and is subject to a deductible. City of Owasso PO BOX 180 Owasso ACORD 25-S (7/97) 191E l SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 10 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL OK 74055-0180 IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR AUTHORIZED REPRESENTATIVE i'NL° e p c G t t +tt+ a 0 ACORD CORPORATION 1988 AGREEMENT FOR URBAN ENGINEERING SERVICES THIS AGREEMENT, entered into by and between the CITY OF OWASSO, , OKLAHOMA, a municipal corporation, hereinafter called "City" and e_ !S 6a tao hereinafter called "Design Engineer ". WITNESSETH: WHEREAS, the Design Engineer has been employed by the Owner /Developer /Subdivider of the herein described real property to prepare all project plans and specifications to provide certain engineering services during the construction of the hereinafter sometimes referred to as the "Project ", upon easements and rights -of- ways to be owned or controlled by the City; and WHEREAS, the Design Engineer is desirous of obtaining the review (and approval) of the plans and specifications for said project by the City of Owasso Public Works Department; and WHEREAS, the City is willing to review the plans and specifications prepared by the Design Engineer under the hereinafter described terms and conditions. NOW, THEREFORE, in consideration of the foregoing and in consideration of the hereinafter set forth promises and covenants, the parties hereto mutually agree as follows, to -wit; 1. The Improvements to be designed by the Design Engineer (pursuant to this Contract) shall generally consist of the following types of improvements which shall be located on the following described tract of land: F LJ " &A C e.yy�re__ APPENDIX B, PART II AGREEMENT FOR URBAN ENGINEERING SERVICES 5.18.05 City of Owasso 2. The Design Engineer shall, in conformity with the provisions of the City's Standard Specifications for Urban Engineering Services, including the City's current design criteria, which are hereby incorporated and made a part of this Contract by reference, prepare project plans, specifications, and other engineering documents as may be necessary for the proper construction of the project improvement, and shall perform all construction layout surveys, and staking and periodic general construction supervision on the project improvements as they are constructed by the Owner and his Contractor. 3. The City shall review (and approve) the project plans, specifications, and other engineering documents for the construction of the project improvements prepared and submitted to the City by the Design Engineer. 4. The Design Engineer shall compensate the City for reviewing (and approving) plans and specifications for the project at the rate of Fifty Dollars ($50.00) for each plan sheet submitted (other than plan sheet Standards of the City of Owasso or of the Oklahoma Department of Transportation), except that the minimum charge for each project shall be One Hundred -fifty Dollars ($150.00). Payment shall be due and payable upon presentation of the plans and specification for the project for review by the City. PFPI plan review and permit fees are waived for governmental entities. No fees shall be collected by the City. of Owasso on any public work or improvement performed by or for any city, county, state, or federal governmental entity; provided however, that this exemption shall not constitute waiver of any ordinance requiring the APPENDIX B, PART II AGREEMENT FOR URBAN ENGINEERING SERVICES 5.18.05 City of Owasso issuance of such permits, and it shall apply only to such permits issued directly to the governmental entity involved. 5. The Design Engineer hereby covenants that he is a Registered Professional Engineer in the State of Oklahoma at the time of execution of this Contract, and should the Design Engineer cease to be a Registered Professional Engineer prior to completing performance of the terms and conditions of this Contract, the Design Engineer shall immediately notify the City and shall engage a Registered Professional engineer acceptable to the City to complete performance of the promises and covenants contained herein. 6. The Design Engineer further covenants and agrees that he maintains and is covered by Professional Liability Insurance in limits of not less than $1,000,000 and that he will maintain same in continuous force and effect for a period of not less than three years from and after final acceptance of the project herein. 7. The Design Engineer further covenants and agrees to comply with Section I and Section of the attached Standard Specifications for Urban Engineering Services and that these specifications become a part this contract. IN TESTIMONY WHEREOF, the parties hereto have caused this Agreement to be executed by their duly authorized officers or representatives on the dates set for the below. APPENDIX B, PART II AGREEMENT FOR URBAN ENGINEERING SERVICES 5.18.05 City of Owasso Executed by the City of Owasso, Oklahoma, on the day of 20 Executed by the Design Engineer on the )L Co day of 20 p 1 CITY OF OWASSO, ATTEST: City Clerk APPROVED AS TO FORM: City Attorney Public Works Director ATTEST: OKLAHOMA a municipal corporation BY Mayor Secre APPENDIX B, PART II AGREEMENT FOR URBAN ENGINEERING SERVICES 5.18.05 City of Owasso ACORDM CERTIFICATE OF LIABILITY INSURA CE os /oiiiE PRODUCER McLaughlin Brunson Insurance Agency, LLP 9535 Forest Lane THIS CERTIFICATE ISI ISSUED AS A MATTER OF INFORMATION ONLY AND CONFER NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR Suite 118 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. LIMITS Dallas TX 75243 INSUR4RS AFFORDING COVERAGE INSURED Deshazo, Tang & Associates, Inc. INSURER A: St. Paul Fire `d Marine Insurance Company INSURER B: Travelers Inde ity Co. of America 10830 E. 45th Street Suite 204 Tulsa OK 74146 INSURER C: Charter Oak Fie Insurance Company INSURER D: Travelers Index mity Company INSURER E: Travelers lnde' nnity Company of Connecticut COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR TH POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. 1 INSR TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE POLICY EXPI TON LIMITS GENERAL LIABILITY X COMMERCIAL GENERAL LIABILITY CLAIMS MADE 7 OCCUR 6801751L338 05/01/2007 05/01/20081 I EACH OCCURRENCE $ 1,000,000 FIRE DAMAGE An one fire $ 1,000,00 MED EXP (Any one person) $ 10,000 PERSONAL 8 ADV INJURY $ 1,000,000 GENERAL AGGREGATE $ 2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: POLICY X PRO- LOC PRODUCTS - COMP /OPAGG $ 2,000,000 C AUTOMOBILE LIABILITY ANY AUTO ALL OWNED AUTOS SCHEDULED AUTOS HIRED AUTOS NON -OWNED AUTOS BA 1752L882 05/01/2007 05/01/20081 1 I ! COMBINED SINGLE LIMIT (Ea accident) $ 1,000,000 BODILY INJURY (Per person) $ X BODILY INJURY (Per accident) $ X PROPERTY DAMAGE (Per accident) $ GARAGE LIABILITY ANY AUTO j AUTO ONLY - EA ACCIDENT $ OTHER THAN EA ACC AUTO ONLY: AGG $ $ EXCESS LIABILITY 7X OCCUR EI CLAIMS MADE DEDUCTIBLE RETENTION $ CUP 6328Y545 05/01/2007 05/01/20081 1 EACH OCCURRENCE $ 2,000,000 AGGREGATE $ 2,000 000 $ $ $ D WORKERS COMPENSATION AND EMPLOYERS' LIABILITY UB6673Y783 05/01/2007 05/01/20081 1 X WC sTATU- 0 TH- E.L. EACH ACCIDENT $ 500,000 E.L. DISEASE - EA EMPLOYE $ 500,000 E.L. DISEASE -POLICY LIMIT $ 500,000 A OTHERProfessional Liab. QP03808652 0512112007 05/21/20081 I $ 2,000,000 Per Claim / Aggregate DESCRIPTION OF OPERATIONS /LOCATIONSNEHICLES/EXCLUSIONS ADDED BY ENDORSEMENT /SPECIAL PROVISIONS RE: Wedell Center Water Extention Project ! The claims made professional liability coverage is the total aggregate limit for all claims present�d within the policy period and is subject to a deductible. I i CERTIF City of Owasso PO Box 180 Owasso ACORD 25-S OK 74055 -0180 SHOULD ANY OF THE ABOVE C DATE THEREOF, THE ISSUING NOTICE TO THE CERTIFICATE IMPOSE NO OBLIGATION OR I AUTHORIZED REPRESENTATIVE .D POLICIES BE CANCELLED BEFORE THE EXPIRATION 2 WILL ENDEAVOR TO MAIL 10 DAYS WRITTEN NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL OF ANY KIND UPON THE INSURER, ITS AGENTS OR Potga-P. rvt.e5?.rs_ © ACORD CORPORATION 1988 ATTACHMENT B AGREEMENT FOR URBAN ENGINEERING SERVICES THIS AGREEMENT, entered into by and between the CITY OF OWASSO, OKLAHOMA, a municipal corporation, hereinafter called "City" and RA Q [I . m—(1C • hereinafter called "Design Engineer ". WITNESSETH: WHEREAS, the Design Engineer has been employed by the Owner/Developer /Subdivider of the herein described real property to prepare all project plans and specifications to provide certain engineering services during the construction of the hereinafter sometimes referred to as the "Project ", upon easements and rights -of- ways to be owned or controlled by the City; and WHEREAS, the Design Engineer is desirous of obtaining the review (and approval) of the plans and specifications for said project by the City of Owasso Public Works Department; and WHEREAS, the City is willing to review the plans and specifications prepared by the Design Engineer under the hereinafter described terms and conditions. NOW, THEREFORE, in consideration of the foregoing and in consideration of the hereinafter set forth promises and covenants, the parties hereto mutually agree as follows, to -wit; 1. The Improvements to be designed by the Design Engineer (pursuant to this Contract) shall generally consist of the following types of improvements which shall be located on the following described tract of land: APPENDIX B, PART II AGREEMENT FOR URBAN ENGINEERING SERVICES 5.18.05 City of Owasso 2. The Design Engineer shall, in conformity with the provisions of the City's Standard Specifications for Urban Engineering Services, including the City's current design criteria, which are hereby incorporated and made a part of this Contract by reference, prepare project plans, specifications, and other engineering documents as may be necessary for the proper construction of the project improvement, and shall perform all construction layout surveys, and staking and periodic general construction supervision on the project improvements as they are constructed by the Owner and his Contractor. 3. The City shall review (and approve) the project plans, specifications, and other engineering documents for the construction of the project improvements prepared and submitted to the City by the Design Engineer. 4. The Design Engineer shall compensate the City for reviewing (and approving) t00% •(X plans and specifications for the project at the rate of Fifty Dollars ($A9) for each plan sheet submitted (other than plan sheet Standards of the City of Owasso or of the Oklahoma Department of Transportation), except that the minimum charge for each project shall be One Hundred -fifty Dollars ($150.00). Payment shall be due and payable upon presentation of the plans and specification for the project for review by the City. PFPI plan review and permit fees are waived for governmental entities. No fees shall be collected by the City of Owasso on any public work or improvement performed by or for any city, county, state, or federal governmental entity; provided however, that this exemption shall not constitute waiver of any ordinance requiring the APPENDIX B, PART II AGREEMENT FOR URBAN ENGINEERING SERVICES 5.18.05 City of Owasso issuance of such permits, and it shall apply only to such permits issued directly to the governmental entity involved. 5. The Design Engineer hereby covenants that he is a Registered Professional Engineer in the State of Oklahoma at the time of execution of this Contract, and should the Design Engineer cease to be a Registered Professional Engineer prior to completing performance of the terms and conditions of this Contract, the Design Engineer shall immediately notify the City and shall engage a Registered Professional engineer acceptable to the City to complete performance of the promises and covenants contained herein. 6. The Design Engineer further covenants and agrees that he maintains and is covered by Professional Liability Insurance in limits of not less than $1,000,000 and that he will maintain same in continuous force and effect for a period of not less than three years from and after final acceptance of the project herein. 7. The Design Engineer further covenants and agrees to comply with Section I and Section of the attached Standard Specifications for Urban Engineering Services and that these specifications become a part this contract. IN TESTIMONY WHEREOF, the parties hereto have caused this Agreement to be executed by their duly authorized officers or representatives on the dates set for the below. APPENDIX B, PART II AGREEMENT FOR URBAN ENGINEERING SERVICES 5.18.05 City of Owasso Executed by the City of Owasso, Oklahoma, on the , _` _ day of 20 Executed by the Design Engineer on the ATTEST: City Clerk APPROVED AS TO FORM: City Attorney MvTOM� Public Works Director AT S : Secretary 11 day of (4 uST 2007 CITY OF OWASSO, OKLAHOMA a municipal corporation BY Mayor oe By Pres�d� Title APPENDIX B, PART II AGREEMENT FOR URBAN ENGINEERING SERVICES 5.18.05 City of Owasso I From: Sanay IVIcIVDDen A2: Kim ek uanmm, Inc. ramu: v In /44 -o9Gy lo: M1lm r.+— w""W r 1 1. to n1w rage:.e oT OP Id .5 DATE (I.7MIDDfYYVYI ACORD CERTIFICATE OF LIABILITY INSURANCE H OPID 08/02/07 PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATICI ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE RICH & CARTMILL HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR 2738 East 51st 1400 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW Tulsa OR 74105 Phone:918- 743 -8811 Fax:918- 744 -8429 INSURED HRAOX INC 1913 W Tacoma Ste C Broken Arrow OR 74012 Ch11FRA(.FS INSURERS AFFORDING COVERAGE NAIC # INSURER A: Hartford Fire Insurance Co INSURER 8: Columbia national Insurance Co INSUR:R C. CHA (Continental Casualty Co( INSURER C: POLICY NUMBER POLICY ATE EFFECTIVE POLICY PI T j (MMIDD1YY) DATE (MMIDD /YY INBI IF, =R F, THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERN-1 OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. WbK LTR NSR TYPE OF INSURANCE POLICY NUMBER POLICY ATE EFFECTIVE POLICY PI T j (MMIDD1YY) DATE (MMIDD /YY LIMITS GENERAL LIABILITY EACH CCCURiENCE $ 1000000 A X CCI,IMERCI.AL3ENER.4LLIARILITY 38SBAKF0745 08/01/07 08%01%08 17 .MAGPT0 k =NTFI FREMISES (Ea occu'ence) $ 300000 CLARAS MADC ccun i W=D CY,P (Any —Frm —) $ 10000 PERSONAL S.ADV IN.URY $ 1000000 WrlK PRIG ACT INnORSM!r V is'DyI Y5v __n,'''y7 I D POL I G-CVEPu1 AC31REG TE I4 200000n .� "' "�.s..... u�at.T'a�uiTi �LNTAUGRUdAILLIMII PLIi GOMPrQPAGU $ 2000000 POI CY PIFC:T LO- 1 OC . AUTOM0131 LE LIABILITY GOMBII..D 5111G1-E LIMIT $ 1000000 g AN.YAU1Q C2!POR04417 08/01/07 08/01/08 (La PCrI(IBnf) eriJILY INJURY $ Al I 0WNFD AUTOS X SC- EDULED A._TOS (Per pem3n) X HIRED A -TOS PODILY INJURY $ $ Nt:IJ- (7V:NFr) /..Ti): (PPracri-ent) PROPERTY DAMAGE n IPw acci_enll OARAOE LIABILITY AUI V ONLY - LA AC:;r UtN $ OT ICRTIIAN EA ACC. $ ANYAUIi' AUTO ONLY: AGG $ EXCESS(UMBRELLA LIABIUTY EACH C•DCURRENCE $ OCr_UR CLAIMS MADE ACC RELATE $ $ $ Uh -A"C lIbLE RFTFNTrjN WORKERS COMPENSATION AND TOP,' LIMI -S ER A EI.IPLOYERS'LIABILITY 36WECZR5396 06/01/07 08/01/08 EACH ACCIDENT $ 1000000 A.`. Y F'k::l'HIt I J WI'FK I NL-21tXL:;U I I :'L E.- .DISEASE- EAELIPLOYE $ 1000000 CFFICEP_,MEI-ISE R EYCLL =-ED? IJ.rs. d ^scribe ender S =ECIA_ PROVISIONS bek•x E. -.DISE ASE- 'OLICYLIVT $ 1000000 OTHER C Professional Liabi LSH1141D2D33 08/04/46 08/04/07 Prof Liab $1,000,000 Wr7H PRIG ACTS ENOORS11T DESCRIPTION OF OPERATIONS LOCATIONS I VEHICLES I EXCLUSIONS ADDED BY ENDORSEMENT SPECIAL PROVISIONS Project: Burberry Place CERTIFICATE HOLDER CANCtLLAI IUN CITY2 00 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER' WILLENDMYORTOMAIL 30 AAYS'NRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT. iKX**tk&ir�XL'I�i>14XcJMKX City of Owasso 3D1 W. 2nd Ave. ���yxXXUQGXbJt6�Et(Df�X %�KX Owasso Ox 74055 Rp(S.�I {j(jIVES, AUTHQRJJE RE E z1- ACORD 25 (2001108) -"© ACORD CORPORATION 1981 ATTACHMENT C AGREEMENT FOR URBAN ENGINEERING SERVICES THIS AGREEMENT, entered into by and between the CITY OF OWASSO, OKLAHOMA, a municipal corporation, hereinafter called "City" and Khoury Enaineerina. Inc. hereinafter called "Design Engineer ". WITNES SETH: WHEREAS, the Design Engineer has been employed by the Owner /Developer /Subdivider of the herein described real property to prepare all project plans and specifications to provide certain engineering services during the construction of the hereinafter sometimes referred to as the "Project ", upon easements and rights -of- ways to be owned or controlled by the City; and WHEREAS, the Design Engineer is desirous of obtaining the review (and approval) of the plans and specifications for said project by the City of Owasso Public Works Department; and WHEREAS, the City is willing to review the plans and specifications prepared by the Design Engineer under the hereinafter described terms and conditions. NOW, THEREFORE, in consideration of the foregoing and in consideration of the hereinafter set forth promises and covenants, the parties hereto mutually agree as follows, to -wit; 1. The Improvements to be designed by the Design Engineer (pursuant to this Contract) shall generally consist of the following types of improvements which shall be located on the following described tract of land: Install water main and sewer main extension, storm sewer, streets and sidewalks at The Center at Owasso Subdivision located at 12250 East 96th Street North, Owasso, OK APPENDIX B, PART II AGREEMENT FOR URBAN ENGINEERING SERVICES 5.18.05 City of Owasso 2. The Design Engineer shall, in conformity with the provisions of the City's Standard Specifications for Urban Engineering Services, including the City's current design criteria, which are hereby incorporated and made a part of.this Contract by reference, prepare project plans, specifications, and other engineering documents as may be necessary for the proper construction of the project improvement, and shall perform all construction layout surveys, and staking and periodic general construction supervision on the project improvements as they are constructed by the Owner and his Contractor. 3. The City shall review (and approve) the project plans, specifications, and other engineering documents for the construction of the project improvements prepared and submitted to the City by the Design Engineer. 4. The Design Engineer shall compensate the City for reviewing (and approving) plans and specifications for the project at the rate of Fifty Dollars ($50.00) for each plan sheet submitted (other than plan sheet Standards of the City of Owasso or of the Oklahoma Department of Transportation), except that the minimum charge for each project shall be One Hundred -fifty Dollars ($150.00). Payment shall be due and payable upon presentation of the plans and specification for the project for review by the City. PFPI plan review and permit fees are waived for governmental entities. No fees shall be collected by the City of Owasso on any public work or improvement performed by or for any city, county, state, or federal governmental entity; provided however, that this exemption shall not constitute waiver of any ordinance requiring the APPENDIX B, PART II AGREEMENT FOR URBAN ENGINEERING SERVICES 5.18.05 City of Owasso issuance of such permits, and it shall apply only to such permits issued directly to the governmental entity involved. 5. The Design Engineer hereby covenants that he is a Registered Professional Engineer in the State of Oklahoma at the time of execution of this Contract, and should the Design Engineer cease to be a Registered Professional Engineer prior to completing performance of the terms and conditions of this Contract, the Design Engineer shall immediately notify the City and shall engage a Registered Professional engineer acceptable to the City to complete performance of the promises and covenants contained herein. 6. The Design Engineer further covenants and agrees that he maintains and is covered by Professional Liability Insurance in limits of not less than $1,000,000 and that he will maintain same in continuous force and effect for a period of not less than three years from and after final acceptance of the project herein. 7. The Design Engineer further covenants and agrees to comply with Section I and Section of the attached Standard Specifications for Urban Engineering Services and that these specifications become a part this contract. IN TESTIMONY WHEREOF, the parties hereto have caused this Agreement to be executed by their duly authorized officers or representatives on the dates set for the below. APPENDIX B, PART II AGREEMENT FOR URBAN ENGINEERING SERVICES 5.18.05 City of Owasso Executed by the City of Owasso, Oklahoma, on the day of , 20 Executed by the Design Engineer on the ' day of S',E 6('x'--20 -q. CITY OF OWASSO, ATTEST: City Clerk APPROVED AS TO FORM: City Attorney APPROVED: Public Works Director OKLAHOMA a municipal corporation BY Mayor Title ATTEST C cl 151 ®7 Secretary APPENDIX B, PART II AGREEMENT FOR URBAN ENGINEERING SERVICES 5.18.05 City of Owasso AC.ORDM CERTIFICATE OF LIABILITY INSURANCE DATE 01/08/2007 PRODUCER McLaughlin Brunson Insurance Agency, LLP 9535 Forest Lane Suite 118 Dallas TX 75243 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. INSURERS AFFORDING COVERAGE INSURED Khoury Engineering, Inc. P.O. Box 52231 Tulsa OK 74152 /"A \ /CD A nCC INSURER A: Hudson Insurance Company INSURER B: INSURER C: INSURER D: INSURER E: THE POLICIES OF INSURANCE.LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE POLICY NUMBER POLICY EFFECT POLICY EXPIRATION LIMITS GENERAL LIABILITY COMMERCIAL GENERAL LIABILITY CLAIMS MADE 1-1 OCCUR EACH OCCURRENCE $ FIRE DAMAGE (Any one fire $ MED EXP (Any one person) $ PERSONAL & AOV INJURY $ GENERAL AGGIREGATE $ GEN'L AGGREGATE POLICY LIMIT APPLIES PER: PRO LOC PRODUCTS - CAMP /OP AGG $ - AUTOMOBILE LIABILITY ANY AUTO ALL OWNED AUTOS SCHEDULED AUTOS HIRED AUTOS NON -OWNED AUTOS COMBINED SIIG`LE LIMIT (Ea accident) $ BODILY INJURY (Per person) $ BODILY INJUR! (Per accident) $ PROPERTY DAMAGE (Per accident) $ GARAGE LIABILITY ANY AUTO AUTO ONLY - EA ACCIDENT $ OTHER THAN EA ACC AUTO ONLY: AGG $ $ EXCESS LIABILITY OCCUR CLAIMS MADE DEDUCTIBLE RETENTION $ EACH OCCURRENCE $ AGGREGATE $ $ $ DESCRIPTION WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Liability rofessional OF OPERATIONS /LOCATIONS/VEHICLES AEE72004 00 /EX 01/17/2007 01/17/2008 WC STATU- OTH- E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYE $ E.L. DISEASE - POLICY LIMIT $ $ 1,000,000 per claim /annl aggregate - - CLUSIONS ADDED BY ENDORSEMENTISPECIAL PROVISIONS Fhe claims made professional liability coverage is the total aggregate limit for all claims presented within the policy period Ind is subject to a deductible. :ERTIFICATE HOLDER I I ADDITIONAL INSURED- INSURER LETTER- _ CANCELLATION Master Certificate =RD 25 -S (7197) SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 10 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR AUTHORIZED REPRESENTATIVE © ACORU CORPORATION 1988 MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: J.B. ALEXANDER PROJECT MANAGER SUBJECT: ACCEPTANCE OF SANITARY SEWER SYSTEM LAKE VALLEY II DATE: September 5, 2007 BACKGROUND: The subject residential development is located northeast of the intersection of East 106th Street North and North 145th East Avenue (see Attachment A). The sanitary sewer system for Lake Valley II -IV consists of approximately 3,527 L.F. of 12 -inch PVC, 1,373 L.F. of 10 -inch PVC, and 13,735 L.F. of 8 -inch PVC sanitary sewer line. Design of the sanitary sewer system was reviewed and approved by Public Works Engineering staff on October 23, 2006. The City of Owasso Design Criteria and Construction Standards states a developer has two (2) years from the time the City approves the plans to begin construction. This developer has chosen to build and complete Lake Valley II at this time and will begin Lake Valley III during the fall of 2007. The developer must begin construction on Lake Valley IV on or before October 23, 2008, otherwise plans must be resubmitted to Public Works for approval. ODEQ has two (2) minimum regulatory standards for acceptance of a sanitary sewer system; percentage and velocity. After completion of Lake Valley II as -built plans revealed that the sanitary sewer system was not installed to ODEQ minimum percentage slope standards but did meet the velocity standards. ODEQ percentage slope standards state that an eight (8) inch PVC sanitary sewer line must be installed with a minimum slope of 4.8 inches (.40) per 100 feet. ODEQ velocity standards require the same PVC line to have a minimum velocity of 2.0 feet per second. The minimum slope to achieve this velocity is 3.96 inches (.33) per 100 feet. If a line is installed between the two standards a written request for a variance is required. This request for a variance does not affect the functionality or routine maintenance of the sewer system. A letter was submitted to ODEQ by the Public Works Director (see Attachment B) requesting a variance to the ODEQ standards. On July 23, 2007, ODEQ approved the request and reissued the sanitary sewer permit (see Attachment Q. Washington County RWD #3 supplies and has approved the water for this project (see Attachment D). FINAL INSPECTIONS: A final inspection for the sanitary sewer system was conducted on February 15, 2007. All items identified at the final inspection requiring correction to meet city standards have been completed. The construction contractor has provided the required one -year maintenance bond for the system (see Attachment E). RECOMMENDATION: Staff recommends Council acceptance of the Lake Valley II sanitary sewer system. ATTACHMENTS: A. Location Map B. Variance Request C. ODEQ Permit D. Washington Co. RWD #3 Letter E. Maintenance Bond v u 0 0 V ti :K ."„ N E mm PROJECT LOCATIO! E. 106th St. N. FIRST UNITED CHURCH ATTACHMENT A LAKE VALLEY II I CITY OF OWASSO 08/07/07 Legend 0 North N4-AP IS FOR INFORMATION PURPOSE ONLY AND IS NOT INTENDED TO ESENT AN ACCURATE AND TRUE SCALE. USE OF THIS MAP IS WITHOUT RANTY OR REPRESENTATION BY CITY OF OWASSO OF ITS ACCURA.CY_ 111 N. Main Street P.O. Box 180 Owasso, OK 74055 918.376.1500 Public Works Department 301 West 2 "d Avenue P.O. Box 180 Owasso, OK 74055 April 30, 2007 s� The City Without Limitsu. is 1i E Mr. Tim Ward, P.E- Engineering Manager DWSRF - Construction Permit Oklahoma Department of Environmental Quality 707 North Robinson Oklahoma City, Oklahoma 73102 -6010 Reference: Permit No. SL00066060663 Request for Variance Dear Mr. Ward: ATTACHMENT B ' (918) 272 -4959 FAX (918) 272 -4996 The City of Owasso would like to respectfully request the approval of a Variance from Construction Standards concerning Permit No. SL00066060663. Specifically, the Variance relates to eleven segments of the sewer system that do not meet Minimum Velocity (252:656-5 - 2.a) and/or Minimum Slope (252:656- 5 -2.b) criteria as listed.below: Pipe Diameter Slope, % Slope, % Velocity, fps Location (in) ODEQ Min. As -Built As -Built A03 -A04 12 0.22 0.19 1.98 A05 -A06 12 0.22 0.20 2.03 A06 -A07 12 0.22 0.19 1.98 A08 -A09 12 0.22 0.17 1.87 A13 -A14 12 0.22 0.18 1.92 A21 -A22 10 0.29 0.26 2.05 A24 -A25 8 0.40 0.37 2.11 A33 -A34 8 0.40 0.38 2.13 A43 -A45 8 0.40 0.34 2.02 A46 -A47 8 0.40 0.35 2.05 A47 -A48 8 0.40 0.35 2.05 Mr. Tim Ward April 30, 2007 Page 2 of 2 It is the City's opinion that the noted deviations do not compromise the functionality of the sewer system. However, if blockages were to occur, the City does own and operate equipment suited to perform the required maintenance. Thus, following a careful inspection of the system by City staff and additional modeling analysis by the design engineer, we find the request for the variance prudent and reasonable. A copy of the Engineer's Request for Acceptance of the sanitary sewer has been included for your review and records. Please do not hesitate to contact me directly at (918) 272 -4959 should require additional information to process our request. Sincerely, OWASS PUBLIC WORKS DEPARTMENT Ana C. Stagg, P.E. Public Works Director Encl. cc.: Justin Hodge, ODEQ Brian Doyle, OLT Russell E. Dixon„ TEP J.B. Alexander, Project Manager File Djw�- 0 K L A H 0 M A DEPARTMENT OF ENVIRONMENTAL QUALITY Executive Direector ctor STEVEN A. T N OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY July 23, 2007 Ana Stagg, Public Works Director City of Owasso 301 West 2nd Avenue Owasso, Oklahoma Re: Revised Permit No. SL000066060663 Lake Valley II, III, and IV Subdivisions Sewer Line Extension S -21310 Dear Ms. Stagg: ATTACHMENT C BRAD HENRY Governor Enclosed is Revised Permit No. SL000066060663 for the construction of 3,527 L.F. of 12 -inch, 1,373 L.F. of 10 -inch, and 13,735 L.F. of 8 -inch sewer lines and to serve the Lake Valley II, III, and IV Subdivisions, Rogers County, Oklahoma. The project authorized by this revised permit should be constructed in accordance with the plans approved by this Department on July 23, 2007. Any deviations from the approved plans and specifications affecting capacity, flow or operation of units must be approved, in writing, by the Department before changes are made. Receipt of this revised permit should be noted in the minutes of the next regular meeting of the City of Owasso, after which it should be made a matter of permanent record. We are returning one (1) set of the approved plans to you, one set (1) to your engineer and retaining one (1) set for our files. Sincerely, Zwe —Zz'� Duke Newin, P.E. DWSRF /Construction Permit Section Water Quality Division ER/DN /RC /ab Enclosure c: Clyde Mason, Regional Manager, DEC) Claremore DEQ Office Russell Dixon P.E., Tulsa Engineering & Planning Associates, Inc. Nathan Kuhnert, Planning & Management Division, OWRB 707 NORTH ROBINSON, P.O. BOX 1677, OKLAHOMA CITY, OKLAHOMA 73101 -1677 printed on recycled paper with soy ink ID i!� ATTACHMENT D 08/08/2007 10.02 FAX 918 371 3884 RWD 3 WASH CO I Rural Water District No. 3 Washington County, Oklahoma P.O. Box 70 Collinsville, Oklahoma 74021 -0070 Tel. 371 -2055 FAX 371 -3864 1-800-722-0353 Relay TOD April 5, 2007 City of Owasso Attn: J. B. Alexander, Project Engineer P O Box 180 Owasso, Oklahoma 74055 FAX 272 -4996 Dear Sirs: The requirements by Rural Water District #3, Washington County have been fulfilled and water lines have been accepted for Lake Valley 1I, 118 residential lots in the SW /4 of Section 10, T21 N, RI4E, Rogers County, State of Oklahoma. Sincerely, � '�Z� Jerry Gammill District Manager ATTACHMENT E Maintenance Bond PRIVATELY FINANCED PUBLIC IMPROVEMENTS Bond No: 3- 935 -579 KNOW ALL MEN BY THESE PRESENTS, That we IRA M. GREEN CONSTRUCTION CO.. as Principal (Developer and Contractor), and THE OHIO CASUALTY INSURANCE COMPANYas Surety, are held and firmly bound unto the City of Owasso, Oklahoma, as Obligee, in the penal sum of THREE IIUNDRED SIXTY ONE THOUSAND, TWO HUNDRED EIGHTY AND 65/100 -- ($361,280.65) to which payment will and truly to be made, we do bind ourselves, and each of our heirs, executors, administrators, successors, and assigns jointly and severally, firmly by these presents. WHEREAS, the Principal will furnis_i a bond conditioned to guarantee, for the period of TWO YEARS after final approval of the LAKE VALLEY II SANITARY SEWER SYSTEM a privately financed public improvement, and acceptance of such by the City Council of the City of Owasso, Oidahoma, against all defects in workmanship and materials which may become apparent in such privately financed public improvement during said period. NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH that the Principal and/or Surety shall indemnify the Obligee for all loss that the Obligee may sustain by reason of any defective materials or workmanship in the privately financed public improvement which may become apparent during the said period. SIGNED, SEALED, AND DATED: MARCH 20, 2007 IRA M. GREEN CONSTRUCTION CO, Principal BY: BRIAN G , PRESIDENT THE OHIO CASUALTY INSURANCE COMPANY, Surety B , Attorney -in -Fact IA A. CLICK MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: J.B. ALEXANDER PROJECT MANAGER SUBJECT: ACCEPTANCE OF WATER SYSTEM CANDLEWOOD SUITES DATE: September 12, 2007 BACKGROUND: The subject commercial development is located north of the Tulsa Teachers Credit Union located on East 96th Street North (see attached map). The water line system consists of approximately 720 linear feet of six (6) inch, PVC potable water line. Design of the water system improvements were reviewed and approved by Public Works Engineering staff in January of 2007. FINAL INSPECTIONS: A final inspection of the water system was completed on August 30, 2007. All items identified at the final inspection requiring correction to meet city standards have been completed. The construction contractor has provided the required two -year maintenance bond for the system. RECOMMENDATION: Staff recommends Council acceptance of the Candlewood Suites water system. ATTACHMENTS: A. Location Map B. ODEQ Permit C. Maintenance Bond ATTACHMENT A PROJECT LOCATION E. 96th St. No CANDLEWOOD SUITES I CITY OF OWASSO 09/12/07 Legend 0 North MAP IS FOR INFORMATION PURPOSE ONLY AND IS NOT IIVTENDED TO ESE-11T7 AN ACCURATE AND TRUE SCALE. USE OF THIS MAP IS WITHOUT RA.NTY OR REPRESENTATION BY CITY OF OWASSO OF ITS ACCURACY. 111 N. Main Street P.O. Box 180 Owasso, OK 74055 918.376.1500 ATTACHMENT B 0 K L A H 0 M A DEPARTMENT OF ENVIRONMENTAL QUALITY STEVEN A. THOMPSON OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY BRAD HENRY Executive Director Governor January 22, 2007 Ana Stagg, Public ?'corks Director City of Owasso 301 West 2nd Avenue Owasso, Oklahoma 74055 Re: Permit No. WL000072070011 Candlewood Suites Water Line Extension Facility No. 3002718 Dear Ms. Stagg: Enclosed is Permit No. WL000072070011 for the construction of 720 linear feet of six (6) inch PVC water line and all appurtenances to serve the Candlewood Suites, Tulsa County, Oklwioma. The project authorized by this permit should be constructed in accordance with the plans approved by this Department on January 22, 2_007. Any deviations from the approved plans and specifications affecting capacity, flow or operation of units must be approved, in writing, by the Department before changes are made. Receipt of this permit should be noted in the minutes of the next regular meeting of the City of Owasso, after which it should be made a matter of permanent record. We are returning one (1) set of the approved plans to you, one (1) set to your engineer and retaining one (1) set for our files. Sincerely, t✓ V r�"�' ustin Hodge DWSRF /Construction Permit Section Water Quality Division JH /ER/TW /ab Enclosure c: Rick Austin, Regional Manager, DEQ Regional Office at Tulsa Kathleen A. Church, Cook & Associates Engineering Gene Doussett, Planning & Management Division, OWRB 707 NORTH ROBINSON, P.O. BOX 1677, OKLAHOMA CITY, OKLAHOMA 73101 -1677 printed on recycled paper with soy ink ®D .01 ATTACHMENT C Maintenance Bond PRIVATELY FINANCED PUBLIC IMPROVEMENTS Bond No: GR 8704 KNOW ALL MEN BY THESE PRESENTS, That we Bingham Contracting, Inc. as Principal (Developer and Contractor), and Granite Re, Inc. as Surety, are held and firmly bound unto the City of Owasso, Oklahoma, as Obligee, in the penal sum of Twenty -eight thousand, five hundred fifty dollars and 68/100 - -- (28,550.68) to which payment will and truly to be made, we do bind ourselves, and each of our heirs, executors, administrators, successors, and assigns jointly and severally, firmly by these presents. WHEREAS, the Principal will furnish a bond conditioned to guarantee, for the period of Two Years after final approval of the Waterline and Fire Hydrant project for the Candlewood Suites Hotel, a privately financed public improvement, and acceptance of such by the City Council of the City of Owasso, Oklahoma, against all defects in workmanship and materials which may become apparent in such privately financed public improvement during said period. NOW, TIIEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH that the Principal and /or Surety shall indemnify the Obligee for all loss that the Obligee may sustain by reason of any defective materials or workmanship in the privately financed public improvement which may become apparent during the said period. SIGNED, SEALED, AND DATED: August 15, 2007 Bingham Contracting, Inc., Princi al BY: /' Attorney -in -Fact Attach Power of Attorney MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: J.B. ALEXANDER PROJECT MANAGER SUBJECT: ACCEPTANCE OF WATER SYSTEM IMPROVEMENTS GARINO FUNERAL HOME DATE: August 30, 2007 BACKGROUND: The subject commercial development is located on the northeast corner of East 991h Street North and North Owasso Expressway (see Attachment A). Design of the water system improvements were reviewed and approved by Public Works Engineering staff in November of 2006. FINAL INSPECTIONS: A final inspection for the water system improvement was conducted on June 20, 2007. All items identified at the final inspection requiring correction to meet city standards have been completed and the construction contractor has provided the required two -year maintenance bond (see Attachment B). RECOMMENDATION: Staff recommends Council acceptance of the Garino Funeral Home Water System Improvements. ATTACHMENTS: A. Location Map B. Maintenance Bond C. ODEQ Permit ATTACHMENT A GARINO'S FUNERAL HOME I CITY OF OWASSO 09/04/07 Legend 0 North MAP IS FOR INFORMATION PURPOSE ONLY AND IS NOT INTE -2YDED TO ESENT AN ACCURATE AND TRUE SCALE. USE OF THIS MAP IS WITHOUT RANTY OR REPRESENTATION BY CITY OF OWASSO OF ITS ACCURACY. 111 N. Main Street P.O. Box 180 Owasso, OK 74055 918.376.1500 ATTACHMENT B Maintenance Bond PRIVATELY FINANCED PUBLIC IMPROVEMENTS Bond No: 18307 KNOW ALL MEN BY THESE PRESENTS, That we Enterprise Contracting. Inc.. as Principal (Developer and Contractor), and Victore Insurance Company. as Surety, are held and firmly bound unto the City of Owasso, Oklahoma, as Obligee, in the penal sum of Twenty Five Thousand and 00 /100 Dollars ($25,000.00) to which payment will and truly to be made, we do bind ourselves, and each of our heirs, executors, administrators, successors, and assigns jointly and severally, firmly by these presents. WHEREAS, the Principal will furnish a bond conditioned to guarantee, for the period of TWO YEARS after final approval of the Waterline Extension to Serve Garino Funeral Home. a privately financed public improvement, and acceptance of such by the City Council of the City of Owasso, Oklahoma, against all defects in workmanship and materials which may become apparent in such privately financed public improvement during said period. NOW. THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH that the Principal and/or Surety shall indemnify the Obligee for all loss that the Obligee may sustain by reason of any defective materials or workmanship in the privately financed public improvement which may become apparent during the said period. SIGNED, SEALED, AND DATED: June 4, 2007 Enterprise CogtraGtin„ Inc.,,Principal Victore Insurance Co pany, Surety , BY: 646K —'Attorney-in-Fact Cindi . Smith Attach Power of Attorney ATTACHMENT C 0 K l A H 0 M A DEPARTMENT OF ENVIRONMENTAL QUALITY STEVEN A. T N OKLAHOMA DEPARTMENT Of ENVIRONMENTAL QUALITY BRAD HENRY Executive Direector ctor Governor July 10, 2006 Ana Stagg, Public Works Director City of Owasso 301 West 2nd Avenue Owasso, Oklahoma 74055 Re: Permit No. WL000072060705 Alken Addition - Garino Funeral Home Potable Water Line Extension Facility No. 3002718 Dear Ms. Stagg: Enclosed is Permit No. WL000072060705 for the construction of 530 linear feet of eight (8) inch PVC potable water line and all appurtenances to serve the Alken Addition - Garino Funeral, Tulsa County, Oklahoma. The project authorized by this permit should be constructed in accordance with the plans approved by this Department on July 10, 2006. Any deviations from the approved plans and specifications affecting capacity, flow or operation of units must be approved, in writing, by the Department before changes are made. Receipt of this permit should be noted in the minutes of the next regular meeting of the City of Owasso, after which it should be made a matter of permanent record. We are returning four (4) sets of the approved plans to you, one (1) set to your engineer and retaining one (1) set for our files. Very truly yours, C J 64- Justin Hodge DWSRF /Construction Permit Section Water Quality Division JH/TW /ab Enclosure Rick Austin, Regional Manager, DEQ Regional Office at Tulsa Lee R. Marlow, P.E, City of Owasso Nathan Kuhnert, Planning & Management Division, OWRB 707 NORTH ROBINSON, P.O. BOX 1677, OKLAHOMA CITY, OKLAHOMA 73101 -1677 printed on recycled paper with soy ink ♦re y0 MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: J.B. ALEXANDER PROJECT MANAGE SUBJECT: ACCEPTANCE OF WATER SYSTEM IMPROVEMENTS 76" STREET PROFESSIONAL PLAZA DATE: August 30, 2007 BACKGROUND: The subject commercial development is located at 12899 East 76th Street North (see Attachment A). Design of the water system improvements were reviewed and approved by Public Works Engineering staff in August of 2006. FINAL INSPECTIONS: A final inspection for the water system improvement was conducted on July 16, 2007. All items identified at the final inspection requiring correction to meet city standards have been completed and the construction contractor has provided the required two -year maintenance bond (see Attachment B). RECOMMENDATION: Staff recommends Council acceptance of the 76th Street Professional Plaza Water System Improvements. ATTACHMENTS: A. Location Map B. Maintenance Bond ATTACHMENT A 76th St. Professional Plaza 09/04/07 I CITY OF OWASSO Legend 0 North IIS MAP IS FOR INFORMATION PURPOSE ONLY AND IS NOT INTENDED TO 'PRESENT AN ACCURATE AND TRUE SCALE. USE OF THIS MAP IS WITHOUT ARRANTY OR REPRESENTATION BY CITY OF OWASSO OF ITS ACCURACY. 111 N. Main Street P.O. Box 180 Owasso, OK 74055 918.376.1500 ATTACHMENT B Maintenance Bond PRIVATELY FINANCED PUBLIC IMPROVEMENTS Bond No. 70243894 Effective Date: March 14, 2007 KNOW ALL MEN BY THESE PRESEN 1 S That we Gary D. Richardson dba B,i rharr7Gnn rnni-rant-nrg as Principal (Developer and /or Contractor), and WESTERN SURETY COMPANY as Surety, are held and firmly bound unto the City of Owasso, Oklahoma, as Obligee, in the penal Sum Of Ten Thousand and no /100 ($ 1DQQo.oJ to which payment will and truly to be made, we do bind ourselves, and each of our heirs, executors, administrators, successors, and assigns jointly and severally, firmly by these presents. WHEREAS, the Principal will furnish a bond cpnditioned tp a0 to ,for ��e t�exiod of Install A Total of of Water I�a1 Line TWO YEARS after final approval of the Extension at 12899 E. 76th St. N. Maintenance only 2 Years , a privately financed public improvement, and acceptance of such by the City Council of the City of Owasso, Oklahoma, against all defects in workmanship and materials which may become apparent in such privately financed public improvement during said period. NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH that the Principal and/or Surety shall indemnify the Obligee for all loss that the Obligee may sustain by reason of any defective materials or workmanship in the privately financed public improvement which may become apparent during the said period. SIGNED, SEALED, AND DATED: March 14, 2007 Richardson Contractors , Principal IWA WESTERN SJJRETY,,COMPANY , Surety ?' G. an Veidhuizen, Asst See. BY: •` , Attorney -in -Fact Attach Power of Attorney MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: J.B. ALEXANDER PROJECT MANAGE SUBJECT: ACCEPTANCE OF STORM DRAINAGE, STREETS, WATER, AND SANITARY SEWER THE LAKES AT BAILEY RANCH DATE: September 24, 2007 BACKGROUND: The subject residential development is located southwest of the intersection of East 96th Street North and North 97th East Avenue (see Attachment A). The systems include approximately 6,520 linear feet of eight (8) inch PVC potable water line, 5,650 linear feet of six (6) inch PVC potable water line, 1,210 linear feet of four (4) inch PVC potable water line, 14,728 linear feet of eight (8) inch PVC sanitary sewer line including all appurtenances, storm drainage and asphalt streets. The water and sanitary sewer systems have been approved by the State of Oklahoma Department of Environmental Quality (see Attachment B). Design of the storm drainage, streets, water and sanitary sewer systems were reviewed and approved by both Public Works Engineering staff and Meshek & Associates, Inc., staff in September of 2006. FINAL INSPECTIONS: The final inspection for storm drainage, streets, water and sanitary sewer systems was conducted on September 21, 2007. All items identified at the final inspection requiring correction to meet city standards have been completed. The construction contractor has provided the required two - year maintenance bonds for the storm drainage, streets, water and sanitary sewer systems. A five -year maintenance bond was submitted for the stamped concrete roadway at the North 97th East Avenue entrance (see Attachment C). RECOMMENDATION: Staff recommends Council acceptance of The Lakes at Bailey Ranch storm drainage, streets, water and sanitary sewer systems. ATTACHMENTS: A. Location Map B. ODEQ Permits C. Maintenance Bonds ATTACHMENT A THE LAKES AT BAILEY RANCH I CITY OF OWASSO 09/18/07 Legend 0 North 3IS MAP IS FOR INFORMATION PURPOSE ONLY AND IS NOT INTENDED TO =PRESENT AN ACCURATE AND TRUT SCALE. USE OF THIS MAP IS WITHOUT ARRANTY OR REPRESENTATION BY CITY OF OWASSO OF ITS ACCURACY. 111 N. Main Street P.O. Box 180 Owasso, OK 74055 918.376.1500 STEVEN A. THOMPSON Executive Director September 18, 2006 0 K L A. H 0 M A DEPARTMENT Of ENVIRONMENTAL QUALITY OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY Ana Stagg, Public Works Director City of Owasso 301 West 2nd Avenue Owasso, Oklahoma 74055 Re: Permit No. WL000072060944 The Lakes of Bailey Ranch Potable Water Line Extension Facility No. 3002718 Dear Ms. Stagg: ATTACHMENT B BRAD HENRY Governor Enclosed is Permit No. WL000072060944 for the construction of 6,520 linear feet of eight (8) inch PVC potable water line, 5,650 linear feet of six (6) inch PVC potable water line, 1,210 linear feet four (4) inch PVC potable water line and all appurtenances to serve the The Lakes of Bailey Ranch, Tulsa County, Oklahoma. The project authorized by this permit should be constructed in accordance with the plans approved by this Department on September 18, 2006. Any deviations from the approved plans and specifications affecting capacity, flow or operation of units must be approved, in writing, by the Department before changes are made. Receipt of this permit should be noted in the minutes of the next regular meeting of the City of Owasso, after which it should be made a matter of permanent record. We are returning one (1) set of the approved plans to you, one set (1) to your engineer and retaining one (1) set for our files. Very truly yours, C�V� h�� Ju tin Hodge DWSRF /Construction Permit Section Water Quality Division JH/TW /ab Enclosure c: Rick Austin, Regional Manager, DEQ Regional Office at Tulsa Brian K Kellogg, P.E., Kellogg Engineering, Inc. Nathan Kuhnert, Planning & Management Division, OWRB 707 NORTH ROBINSON, P.O. BOX 1677, OKLAHOMA CITY, OKLAHOMA 73101 -1677 printed on recycled paper with soy ink ' sa 0 K L A H 0 M A DEPARTMENT OE ENVIRONMENTAL QUALITY STEVEN A. THOMPSON OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY BRAD HENRY Executive Director Governor September 06, 2006 Ana Stagg, Public Works Director City of Owasso 301 West 2nd Avenue Owasso, Oklahoma 74055 Re: Permit No. SL000072060945 The Lakes of Bailey Ranch Sanitary Sewer Line Extension S -21310 Dear Ms. Stagg: Enclosed is Permit No. SL000072060945 for the construction of 14,728 linear feet of eight (8) inch PVC sanitary sewer line and all appurtenances to serve The Lakes of Bailey Ranch, Tulsa County, Oklahoma. The project authorized by this permit should be constructed in accordance with the plans approved by this Department on September 06, 2006. Any deviations from the approved plans and specifications affecting capacity, flow or operation of units must be approved, in writing, by the Department before changes are made. Receipt of this permit should be noted in the minutes of the next regular meeting of the City of Owasso, after which it should be made a matter of permanent record. We are returning one (1) set of the approved plans to you, one set (1) to your engineer and retaining one (1) set for our files. Very truly yours, l Justin Hodge DWSRF /Construction Permit Section Water Quality Division JH/TW /ab Enclosure c: Rick Austin, Regional Manager, DEQ Regional Office at Tulsa Brian K Kellogg, P.E., Kellogg Engineering, Inc. Nathan Kuhnert, Planning & Management Division, OWRB 707 NORTH ROBINSON, P.O. BOX 1677, OKLAHOMA CITY, OKLAHOMA 73101 -1677 printed on recycled paper with soy ink ID me° ATTACHMENT C Maintenance Bond PRIVATELY FINANCED PUBLIC IMPROVEMENTS Bond No. GR8713 KNOW ALL MEN BY THESE PRESENTS, That we Architectural Paving Systems LLC as Principal (Developer and Contractor), and Granite Re Inc as Surety, are held and firmly bound unto the City of Owasso, as Obligee, in the penal sum of Eleven Thousand Eight Hundred Nine Dollars & 50/1 $ 11,809.50 ) which payment will and truly to be made, we do bind ourselves, and each of our heirs, executors, administrators, successors, and assigns jointly and severally, firmly by these presents. WHEREAS, the Principal will furnish a bond conditioned to guarantee, for the period of Five year(s) after final approval of the Stamped Concrete Work - Main Entrance of the Lakes of Bailev Ranch a privately financed public improvement, and acceptance of such by the City Council of the City of Owasso, against all defects in workmanship and materials which may become apparent in such privately financed public improvement during said period. NOW, THEREFORE, THE CONDITION OF THIS OBLIGATIONS IS SUCH that the Principal and /or Surety shall indemnify the Obligee for all loss that the Obligee may sustain by reason of any defective materials or workmanship in the privately financed public improvement which may become apparent during the said period. SIGNED, SEALED, AND DATED: August 31, 2007 Architectnal Paving SysteAs LLC,, ,Principal Granite Re I / / ; Surety "I" Attorney -in -Fact Attach Powerfif Attorney Maintenance Bond PRIVATELY FINANCED PUBLIC IMPROVEMENTS Bond No: BD -92414 KNOW ALL MEN BY THESE PRESENTS, That we Becco Contractors, Inc., P O Box 9159, Tulsa, OK 74157 as Principal (Contractor), and Mid - Continent Casualty Company and Great American Insurance Company as Surety, are held and firmly bound unto the City of Owasso, Oklahoma, as Obligee, in the penal sum of Two Million Two Hundred Sixty One Thousand Nine Hundred Twenty Five and NO /100 DOLLARS ($2,261,925.00) to which payment will and truly to be made, we do bind ourselves, and each of our heirs, executors, administrators, successors, and assigns jointly and severally, firmly by these presents. WHEREAS, the Principal will furnish a bond conditioned to guarantee, for the period of TWO (2) YEARS after final approval of the Streets and Storm Sewer to serve the Lakes of Bailey Ranch, a privately financed public improvement, and acceptance of such by the City Council of the City of Owasso, Oklahoma, against all defects in workmanship and materials which may become apparent in such privately financed public improvement during said period. NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH that the Principal and/or Surety shall indemnify the Obligee for all loss that the Obligee may sustain by reason of any defective materials or workmanship in the privately financed public improvement which may become apparent during the said period. SIGNED, SEALED, AND DATED: September 6, 2007 Becco Contractors, Inc., Princ' al BY: ✓l° Mid -Conti ent Casualty Company, Surety BY: / Ja tte A. Wieler, Attorney -in -fact Great American Insurance Company, Surety BY: I, ), & Jeff R. Jof#ns'tn, Kttomey -in -fact Attach Power of Attorney Maintenance Bond PRIVATELY FINANCED PUBLIC IMPROVEMENTS Bond No: BD -92411 KNOW ALL MEN BY THESE PRESENTS, That we Becco Contractors, Inc., P O Box 9159, Tulsa, OK 74157 as Principal (Contractor), and Mid - Continent Casualty Company and Great American Insurance Company as Surety, are held and firmly bound unto the City of Owasso, Oklahoma, as Obligee, in the penal sum of Eight Hundred Seven Thousand Seven Hundred Ten and NO /100 DOLLARS ($807,710.00) to which payment will and truly to be made, we do bind ourselves, and each of our heirs, executors, administrators, successors, and assigns jointly and severally, firmly by these presents. WHEREAS, the Principal will furnish a bond conditioned to guarantee, for the period of TWO (2) YEARS after final approval of the Sanitary Sewer and Water Line to serve The Estates at Bailey Range, a privately financed public improvement, and acceptance of such by the City Council of the City of Owasso, Oklahoma, against all defects in workmanship and materials which may become apparent in such privately financed public improvement during said period. NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH that the Principal and/or Surety shall indemnify the Obligee for all loss that the Obligee may sustain by reason of any defective materials or workmanship in the privately financed public improvement which may become apparent during the said period. SIGNED, SEALED, AND DATEP) - A4gust 17, 2007 Becco Cpntr#ctors, Inc, Mid - Continent Casualty Company, Surety BY: Jane A. Wieler, Attorney-in-Fact Great American Insurance Co pany, Surety BY: Jeff R. Jo o , Att mey -in- act _ Attach Power of Attorney /U\ City of Owasso City Clerk 207 S. Cedar Owasso, OK 74055 MID - CONTINENT CASUALTY COMPANY RIFER TO BE ATTACHED TO AND FORM PART OF BOND # BD- 0092411 issued by MID - CONTINENT CASUALTY COMPANY of Tulsa, Oklahoma. In favor of: City of Owasso On behalf of: Becco Contractors, Inc. Dated: August 17, 2007 In consideration of the premium charged for the attached bond, it is hereby agreed that the Bond is amended as follows: This rider is to amend the mainteance bond to read sanitary sewer and water line to serve Lakes of Bailey Ranch in lieu of sanitary sewer and water line to serve the estates at Bailey Range. The attached bond shall be subject to all its agreements, limitations and conditions except herein expressly modified. This rider shall become effective as of August 17, 2007. Signed, sealed and dated August 22, 2007. Mid - Continent Casualty Company La4 S. Collier - Attorney -iu -fact P.O. BOX 1409 TULSA, OKLAHOMA 74101 -1409 918 - 587 -7221 1- 800 - 722 -4994 FAX:918- 588 -1296 Obligee Copy MEMORANDUM TO: THE HONORABLE MAYOR AND COUNCIL CITY OF OWASSO FROM: CHIP MCCULLEY CITY PLANNER SUBJECT: ORDINANCE NO. 904 DATE: September 25, 2007 BACKGROUND: At the September 18, 2007 meeting, the Owasso City Council approved the annexation and rezoning of approximately 76.37 acres, located south of East 86th Street North, approximately I/4 mile west of N. Memorial. Attached is a copy of Ordinance No. 904 that formally adopts the City Council's action of September 18, 2007. RECOMMENDATION: Staff recommends Council approval of Ordinance No. 904. ATTACHMENT: Ordinance No. 904 CITY OF OWASSO ORDINANCE NO. 904 AN ORDINANCE ACCEPTING, ADDING, AND ANNEXING TO THE CITY OF OWASSO, OKLAHOMA, A TRACT OF LAND LOCATED IN THE NORTHEAST QUARTER (NE /4) AND THE SOUTHEAST QUARTER (SE /4) OF SECTION TWENTY -SIX (26) OF TOWNSHIP TWENTY -ONE (21) NORTH AND RANGE THIRTEEN (13) EAST OF THE INDIAN BASE AND MERIDIAN (I.B. &M.) ACCORDING TO THE U.S. GOVERNMENT SURVEY, THEREOF, TULSA COUNTY, STATE OF OKLAHOMA, ACCORDING TO THE US GOVERNMENT SURVEY THEREOF, PROVIDED THAT FROM AND AFTER THE PASSAGE AND PUBLICATION OF THIS ORDINANCE THAT ALL OF THE REAL PROPERTY WITHIN SAID TERRITORY HEREIN DESCRIBED SHALL BE A PART OF THE CITY OF OWASSO, OKLAHOMA, AND FURTHER DECLARING THAT ALL PERSONS RESIDING THEREIN SHALL BE SUBJECT TO THE JURISDICTION, CONTROL, LAWS, AND ORDINANCES OF THE CITY OF OWASSO, OKLAHOMA ESTABLISHING THE SAME AS PART OF WARD FOUR OF SAID CITY AND DIRECTING THE FILING OF THIS ORDINANCE. WHEREAS, pursuant to the provisions of Title 11, Section 21 -103, et seq., of the Oklahoma Statutes, the City of Owasso is permitted to annex additional territory providing a petition in writing is submitted, signed by not less than three- fourths of the legal voters and owners of not less than three- fourths (in value) of the property hereinafter described, the same being contiguous to the corporate limits of the City of Owasso, requesting that said property be annexed and added to the City of Owasso; and, WHEREAS, notice of the presentation of said Petition was given by the Petitioner by publication in the Owasso Reporter, a newspaper of general circulation published in the City of Owasso, Oklahoma, and notice was given that said Petition would be considered by the City Council of the City of Owasso, at a meeting to be held on September 18, 2007 at 6:30 PM at Old Central, Owasso, Oklahoma; and, WHEREAS, on the 18th day of September, 2007, said Petition was duly considered by the City Council and was determined to have complied with the provisions of Title 11, Section 21- 103, et seq., of the Oklahoma Statutes, and further, that proper legal notice of presentation of said petition had been given. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, Section 1. That the following described territory lying in Tulsa County, Oklahoma which is contiguous to the present corporate limits of the City of Owasso and described in the petition presented to the City Council in accordance with the provisions of Title 11, Section 21 -103, et seq., of the Oklahoma Statutes, and more particularly described as follows, to -wit: A TRACT OF LAND LOCATED IN THE NORTHEAST QUARTER (NE /4) AND THE SOUTHEAST QUARTER (SE /4) OF SECTION TWENTY -SIX (26) OF TOWNSHIP TWENTY -ONE (21) NORTH AND RANGE THIRTEEN (13) EAST OF THE INDIAN BASE AND MERIDIAN (I.B. &M.) ACCORDING TO THE U.S. GOVERNMENT SURVEY, THEREOF, TULSA COUNTY, STATE OF OKLAHOMA, BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS: COMMENCING AT THE NE CORNER OF THE NE /4 OF SEC 26, T -21 -N, R -13 -E, I.B. &M.; THENCE S 88 041'42" W ALONG THE NORTH LINE OF SAID NE /4 A DISTANCE OF 1316.87 FEET TO THE POINT OF BEGINNING BEING THE NE CORNER OF THE NW /4 OF SAID NE /4; THENCE S 01024'03" E A DISTANCE OF 2643.58 FEET TO THESE CORNER TO THE SW /4 OF SAID NE /4; THENCE N 88 °43'48" E A DISTANCE OF 1319.45 FEET TO THE SE CORNER OF SAID NE /4; THENCE S 01'28'23" E ALONG THE EAST LINE OF THE SE /4 OF SAID SEC 26 A DISTANCE OF 16.50 FEET; THENCE S 88 043148" W 16.5 FEET SOUTH AND PARALLEL WITH THE NORTH LINE OF SAID SE /4 A DISTANCE OF 810.08 FEET; THENCE ALONG A CURVE TO THE LEFT HAVING A RADIUS OF 653.80 FEET, A CENTRAL ANGLE OF 77-14'22", A CHORD BEARING OF S 37 °12'39" W, A CHORD LENGTH OF 816.14 FEET FOR A DISTANCE OF 881.38 FEET TO A POINT ON THE EAST LINE OF THE NE /4 OF THE NW /4 OF SAID SE /4; THENCE S 01024'32" E A DISTANCE OF 5.36 FEET TO THE SE CORNER OF SAID NE /4 NW /4 SE /4; THENCE S 88 044'14" W A DISTANCE OF 1320.19 FEET TO THE SW CORNER OF THE NW /4 OF THE NW /4 OF SAID SE /4; THENCE N 01 020'41" W A DISTANCE OF 1981.96 FEET TO THE NW CORNER OF THE SW /4 OF SAID NE /4; THENCE N 88 °42'45" E ALONG THE NORTH LINE OF SAID SW /4 NE /4 A DISTANCE OF 693.16 FEET; THENCE N 01024'03" W A DISTANCE OF 566.60 FEET; THENCE N 88 041'42" E A DISTANCE OF 290.00 FEET; THENCE N 01024'03" W A DISTANCE OF 755.00 FEET TO THE NORTH LINE OF SAID NE /4; THENCE N 88 °41'42" E A DISTANCE OF 335.00 FEET TO THE POINT OF BEGINNING, AND CONTAINING 76.37 ACRES, MORE OR LESS. be; and the same is hereby annexed to, made a part of, and added to the City of Owasso, Oklahoma, and the corporate limits thereof be and are hereby extended to include the above described territory and real estate. Section 2. That from and after the passage and publication of this Ordinance, the real estate and territory described in Section 1 hereof shall be a part of the City of Owasso, Oklahoma, and in Ward Four thereof, and all persons residing therein, and all property situated thereon, shall be and are hereby declared to be subject to the jurisdiction, control, laws, and ordinances of the City of Owasso, Oklahoma, in all respects and particulars. Section 3. That from and after the effective date of this ordinance, the real estate and territory described below, shall be deemed to be in the RS -3 (Residential Single- Family) zoning district of the City of Owasso in accordance with the provisions of Section 110.3 of the Owasso Zoning Code. A TRACT OF LAND LOCATED IN THE NORTHEAST QUARTER (NE /4) AND THE SOUTHEAST QUARTER (SE /4) OF SECTION TWENTY -SIX (26) OF TOWNSHIP TWENTY -ONE (21) NORTH AND RANGE THIRTEEN (13) EAST OF THE INDIAN BASE AND MERIDIAN (I.B. &M.) ACCORDING TO THE U.S. GOVERNMENT SURVEY, THEREOF, TULSA COUNTY, STATE OF OKLAHOMA, BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS: COMMENCING AT THE NE CORNER OF THE NE /4 OF SEC 26, T -21 -N, R -13 -E, I.B. &M.; THENCE S 88 °41'42" W ALONG THE NORTH LINE OF SAID NE /4 A DISTANCE OF 1316.87 FEET TO THE POINT OF BEGINNING BEING THE NE CORNER OF THE NW /4 OF SAID NE /4; THENCE S 01'24'03" E A DISTANCE OF 2643.58 FEET TO THE SE CORNER TO THE SW /4 OF SAID NE /4; THENCE N 88 °43'48" E A DISTANCE OF 1319.45 FEET TO THE SE CORNER OF SAID NE /4; THENCE S 01028'23" E ALONG THE EAST LINE OF THE SE /4 OF SAID SEC 26 A DISTANCE OF 16.50 FEET; THENCE S 88 °43'48" W 16.5 FEET SOUTH AND PARALLEL WITH THE NORTH LINE OF SAID SE /4 A DISTANCE OF 810.08 FEET; THENCE ALONG A CURVE TO THE LEFT HAVING A RADIUS OF 653.80 FEET, A CENTRAL ANGLE OF 77 014'22 ", A CHORD BEARING OF S 37 °12'39" W, A CHORD LENGTH OF 816.14 FEET FOR A DISTANCE OF 881.38 FEET TO A POINT ON THE EAST LINE OF THE NE /4 OF THE NW /4 OF SAID SE /4; THENCE S 01024'32" E A DISTANCE OF 5.36 FEET TO THE SE CORNER OF SAID NE /4 NW /4 SE /4; THENCE S 88 °44'14" W A DISTANCE OF 1320.19 FEET TO THE SW CORNER OF THE NW /4 OF THE NW /4 OF SAID SE /4; THENCE N 01 °20'41" W ALONG THE WEST LINE OF THE E/2 OF SAID SEC.26 A DISTANCE OF 1735.52 FEET; THENCE N 88 °39'19" E A DISTANCE OF 165.00 FEET; THENCE N 01 020'41" W A DISTANCE OF 101.29 FEET; THENCE N 88 042'45" E A DISTANCE OF 695.41 FEET; THENCE N 01024'03" W A DISTANCE OF 544.76 FEET; THENCE N 88 041'42" E A DISTANCE OF 297.51 FEET; THENCE N 01040'52" W A DISTANCE OF 922.03 FEET TO THE NORTH LINE OF SAID NE /4; THENCE N 88 041'42" E A DISTANCE OF 165.00 FEET TO THE POINT OF BEGINNING, AND CONTAINING 66.84 ACRES, MORE OR LESS. Section 4. That from and after the effective date of this ordinance, the real estate and territory described by below, shall be deemed to be in the RS -2 (Residential Single- Family) zoning district of the City of Owasso in accordance with the provisions of Section 110.3 of the Owasso Zoning Code. A TRACT OF LAID LOCATED IN THE NORTHEAST QUARTER (NE /4) OF SECTION TWENTY -SIX (26) OF TOWNSHIP TWENTY -ONE (21) NORTH AND RANGE THIRTEEN (13) EAST OF THE INDIAN BASE AND MERIDIAN (I.B. &M.) ACCORDING TO THE U.S. GOVERNMENT SURVEY, THEREOF, TULSA COUNTY, STATE OF OKLAHOMA, BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS: COMMENCING AT THE NE CORNER OF THE NE /4 OF SEC 26, T -21 -N, R -13 -E, I.B. &M.; THENCE S 88 °41'42" W ALONG THE NORTH LINE OF SAID NE /4 A DISTANCE OF 1481.87 FEET TO THE POINT OF BEGINNING; THENCE S 01 040'52" E A DISTANCE OF 922.03 FEET; THENCE S 88 °41'42" W A DISTANCE OF 297.51 FEET; THENCE S 01'24'03" E A DISTANCE OF 544.76 FEET; THENCE S 88 042'45" W A DISTANCE OF 695.41 FEET; THENCE S 01 °20'41" E A DISTANCE OF 101.29 FEET; THENCE S 88 °39'19" W A DISTANCE OF 165.00 FEET TO THE WEST LINE OF SAID NE /4; THENCE N 01 °20'41" W A DISTANCE OF 246.45 FEET TO THE NW CORNER OF THE SW /4 OF SAID NE /4; THENCE N 88 042'45" E ALONG THE NORTH LINE OF SAID SW /4 NE /4 A DISTANCE OF 693.16 FEET; THENCE N 01'24'03" W A DISTANCE OF 566.60 FEET; THENCE N 88 041'42" E A DISTANCE OF 290.00 FEET; THENCE N 01 °24'03" W A DISTANCE OF 755.00 FEET TO THE NORTH LINE OF SAID NE /4; THENCE N 88 041'42" E A DISTANCE OF 170.00 FEET TO THE POINT OF BEGINNING, AND CONTAINING 9.54 ACRES, MORE OR LESS. Section 5. That there be filed in the office of the County Clerk of Tulsa County, Oklahoma, a true and correct copy of this Ordinance, together with an accurate map of the territory hereby annexed. PASSED AND APPROVED this 2r'a day of October, 2007. Stephen Cataudella, Mayor ATTEST: Sherry Bishop, City Clerk APPRO ED AS TO RM: Julie Yrombardi, City Attorney lu w[el ; : ►1�i1► I TO: THE HONORABLE MAYOR AND COUNCIL CITY OF OWASSO FROM: CHIP MCCULLEY CITY PLANNER SUBJECT: ORDINANCE NO. 905 DATE: September 25, 2007 BACKGROUND: At the September 18, 2007 meeting, the Owasso City Council approved a rezoning request from Mr. Troy Wilstead for the rezoning of Lot, Block 1, Sherrill Estates from RS -3 (Residential Single - Family) to OL (Office Light). Attached is a copy of Ordinance No. 905 that formally adopts the City Council's action of September 18, 2007. RECOMMENDATION: The staff recommends Council approval of Ordinance No. 905. ATTACHMENT: Ordinance No. 905 CITY OF OWASSO ORDINANCE NO. 905 AN ORDINANCE APPROVING ZONING APPLICATION NUMBER OZ -07 -06 CHANGING THE ZONING OF PROPERTY LOCATED ON A TRACT OF LAND THAT IS LOCATED AT 102 WEST 11`h STREET NORTH, FROM RS -3 (RESIDENTIAL SINGLE - FAMILY) TO OL (OFFICE LIGHT DISTRICT), AND REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH. WHEREAS, public hearings have been held regarding the request for rezoning of the property herein described, and WHEREAS, the Owasso City Council has considered the recommendation of the Owasso Planning Commission and all statements for or against the requested rezoning of application OZ- 07-06. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, THAT, Section 1. The zoning classification of the following described property, to wit: LOT 1, BLOCK 1, SHERRILL ESTATES, ALSO KNOW AS 102 WEST 11' STREET NORTH is hereby changed from RS -3 (Residential Single - Family) to OL (Office Light District) Section 2. That all ordinances or parts of ordinances in conflict herewith be, and the same are hereby expressly repealed. APPROVED this 2ND day of October, 2007. Stephen Cataudella, Mayor ATTEST: Sherry Bishop, City Clerk APPROVED AS TO FORM: Juli ombardi, City Attorney OZ oa -1 s MEMORANDUM TO: HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: SCOTT CHAMBLESS DEPUTY CHIEF OF POLICE SUBJECT: 2008 HIGHWAY SAFETY GRANT GRANT ACCEPTANCE & SUPPLEMENTAL APPROPRIATION DATE: September 24, 2007 BACKGROUND: On February 20, 2007, the Owasso Police Department applied for grant funding through the "2008 Highway Safety Grant ". This grant is made available by the Oklahoma Highway Safety Office. The purpose of the grant is to provide Oklahoma law enforcement agencies with resources to reduce the number of injury /fatality accidents throughout the State. On July 26, 2007, the Oklahoma Highway Safety Office notified the Owasso Police Department that $92,000 had been awarded, with $42,000 being dedicated to overtime expenditures for traffic enforcement and $50,000 dedicated towards the purchase of traffic enforcement equipment. The anticipated equipment to be purchased includes in- car video cameras and related operating equipment. The purchase of in -car video systems is consistent with objectives set forth in the department's FY 2007 -2008 Strategic Plan. In addition to the grant referenced above, the department received a $3,000 incentive award from the Oklahoma Highway Safety Office for participating in the statewide "Click it or Ticket" mobilization conducted in May, 2007. This incentive award is to be used toward the purchase of an in -car video camera. There is no match requirement for the grant or incentive award; however, as part of the grant application the Owasso Police Department will be responsible for fuel and maintenance of police patrol vehicles used for overtime traffic patrols. The grant and incentive awards are funded on a cost reimbursement concept. The Police Department will expend monies through its existing budget and subsequently claim reimbursement from the Oklahoma Highway Safety Office. In order to receive grant funding, the City of Owasso /Owasso Police Department must enter into a contract with the Oklahoma Highway Safety Office for management of the grant. REQUEST: This request is for the City Council to approve acceptance of the grant and incentive award, and authorize the City Manager to execute the contract with the Oklahoma Highway Safety Office for management of the grant. Additionally, action will be needed to approve a supplemental appropriation for FY 2007 -2008 in the amount of $95,000 with $53,000 being dedicated to the Machinery /Equipment budget line item and $42,000 dedicated to the Highway Safety Grant Overtime budget line item. FUNDING: Funding for this request is derived from the $92,000 grant and $3,000 incentive award from the Oklahoma Highway Safety Office. RECOMMENDATION: Staff recommends City Council acceptance of the Oklahoma Highway Safety grant and incentive award, and authorization for the City Manager to execute the contract with the Oklahoma Highway Safety Office for management of the grant. Additionally, the staff recommends City Council approval of a supplemental appropriation for FY 2007 -2008 increasing estimated revenues and increasing the appropriation for expenditures in the Police Department by $95,000. ATTACHMENTS: 1. Original Grant Application 2. Official Notification from the Oklahoma Highway Safety Office 3. Incentive Award letter Attachment 1 v V HIGHWAY SAFETY PROJECT APPLICATION FISCAL YEAR 2008 STATE OF OKLAHOMA OHSO USE ONLY OKLAHOMA HIGHWAY SAFETY OFFICE Program Area 3223 N. LINCOLN OKLAHOMA CITY, OKLAHOMA 73105 Contract Amount (405) 523 -1570 FAX (405)523 -1586 Program Manager TITLE OF CONTRACT: Owasso Traffic Enforcement Initiative 1. ORGANIZATION 2. ADDRESS (INCLUDE ZIP CODE) Owasso Police Department 111, North Main Street, Owasso, OK 74055 3. DIVISION 4. ADDRESS OF DIVISION City of Owasso 111, North Main Street, Owasso, OK 74055 5. COUNTY 6. FEDERAL EMPLOYER IDENTIFICATION N0. Tulsa 73- 6069613 7. TELEPHONE NUMBER 8. FAX NUMBER 9. E -MAIL ADDRESS (if applicable) (918)- 376 -1564 (918)- 376 -1589 schambless@cityofowasso.com 10. ACCEPTANCE - IT IS UNDERSTOOD AND AGREED BY THE UNDERSIGNED THAT A PROJECT RECEIVED AS A RESULT OF THIS APPLICATION IS SUBJECT TO THE REGULATIONS GOVERNING HIGHWAY SAFETY PROJECTS. THIS AGREEMENT MAY BE TERMINATED BY EITHER PARTNER IN ACCORDANCE WITH OHSO POLICY. COPY OF SUCH POLICY MAY BE OBTAINED UPON REQUEST. SIGNATURES CERTIFY STATEMENTS MADE IN THIS APPLICATION AND INDICATES ACKNOWLEDGMENT, UNDERSTANDING, AND CERTIFICATION OF PAGE 2 OF APPLICATION. A. PROJECT DIRECTOR (1) NAME (FIRST, MI, LAST) (2) TITLE (3) ADDRESS AND ZIP CODE Scoff W Chambless Deputy Chief of Police 111, North Main Street, Owasso, OK 74055 (44)) SIGNATURE DATE (5) TELEPHONE NUMBER �r�--02 (918)- 376 -1566 -20 -2007 B. FINANCIAL OFFICER (1) NAME (FIRST, MI, LAST) (2) TITLE (3) ADDRESS AND ZIP CODE Sherry L Bishop Director of Finance 111, North Main Street, Owasso, OK 74055 (4) SIGNATURE DATE (5) TELEPHONE NUMBER 02 -20 -2007 (918) -376 -1525 C. AUTHORIZING OFFICI (MUST BE AUTHORIZED TO SIGN CONTRACTS ON BEHALF OF APPLICANT ORGANIZATION) (1) NAME (FIRST, MI, LAST) (2) TITLE (3) ADDRESS AND ZIP CODE Rodney J R City Manager 111, North Main Street, Owasso, OK 74055 GNAT U DATE (5) TELEPHONE NUMBE (918)- 376 -1502 02 -20 -2007 v V A u__L_ / \tlQ`i. 11116111 L D. Certification Regardina Debarment Suspension Ineligibility and Voluntary Exclusion Lower Tier Covered Transactions: 1. The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. 2. Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participants shall attach an explanation to this proposal. Instructions for Lower Tier Certification 1. By signing and submitting this proposal, the prospective lower tier participant is providing the certification set out below. 2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal government, the department or agency with which this transaction originated may pursue available remedies, including suspension and /or debarment. 3. The prospective lower tier participant shall provide immediate written notice to the person to whom this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. 4. The terms covered transaction, debarred, suspended, ineligible, lower tier covered transaction, participant, person, primary covered transaction, principal, proposal, and voluntarily excluded, as used in this clause, have the meanings set out in the Definition and Coverage sections of 49 CFR Part 29. You may contact the person to whom this proposal is submitted for assistance in obtaining a copy of those regulations. 5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR Part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated. 6. The prospective lower tier participant further agrees by submitting this proposal that is it will include the clause titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion -- Lower Tier Covered Transaction," without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions. (See below) 7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR Part 9, subpart 9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its principals. Each participant may, but is not required to, check the List of Parties Excluded from Federal Procurement and Non - procurement Programs. 8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant are not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. 9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR Part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment. 7 PROBLEM IDENTIFICATION (Section 11) The City of Owasso is reputed as one of the fastest growing cities in Oklahoma. The city has experienced a population growth of 110.7% from 1994 through 2006. The population is currently estimated at 28,000. Growth in retail /restaurant business, schools and the addition of two hospitals has resulted in traffic congestion and increases in motor vehicle collisions. According to Department records, Motor Vehicle Collisions rose from 491 in 2005 (a 9.4% increase from 2004) to 564 in 2006, a 14.9% increase. According to department records collisions resulting in reported injuries increased 39% comparing the years 2005 and 2006. From the year 1994 to the year 2006 Owasso has experienced a 375.9% increase in the number of reported motor vehicle collisions. Referencing Oklahoma Highway Safety Office statistics, Owasso's Motor Vehicle Collisions due to unsafe speed were 29 in 2004 and 30 in 2005. Of the 29 speed related motor vehicle collisions in 2004, 10 involved injuries and of the 30 speed related motor vehicle collisions in 2005, 11 involved injuries. Owasso experienced two fatality collisions in 2006 and one collision that involved the permanent paralysis of a five -year child due to that child not being restrained in the vehicle. A 2005 Seatbelt Survey revealed that the Seatbelt usage rate for the City of Owasso was at 66% percent. An identical Seatbelt Survey in 2006 revealed that the Seatbelt usage rate increased to 77 %, an 11% increase. This increase is believed to be a direct result of enforcement efforts; however, 77% is significantly less than Tulsa County's 90.7 usage rate and the State usage rate of 83.7 %. PROJECT GOAL (Section 12) The goal of the Owasso Traffic Safety Initiative is to reduce the number of fatal crashes within the City's jurisdiction from 2 in 2006 to 1 in 2008; to decrease the percentage of vehicles speeding on Owasso thoroughfare roadways from a surveyed total of 78% in 2006 to 74% in 2008, and to increase the current safety belt use rate of 77% of motor vehicle drivers / passengers for 2006 to 80% in 2007. In order to address the current motor vehicle collision rate, reduce the frequency of injury and fatal crashes and address seatbelt usage, Owasso intends to utilize the OHSO funds for equipment, overtime enforcement and public information programs. By addressing Owasso's seatbelt usage rate and vehicle speeding rate the Owasso Police Department intends to decrease the amount of injury and fatality collisions. K, PROJECT DESCRIPTION (Section 13) The Owasso Traffic Safety Initiative will be managed to support the stated goal of reducing the number of injury and fatality crashes within the City's jurisdiction from 2 in 2006 to 1 in 2008; to increase the safety belt use rate to 80% in 2008 and to decrease the percentage of vehicles speeding on Owasso thoroughfare roadways from a surveyed total of 78% in 2006 to 74% in 2008. This will be achieved by Owasso police officers working outside their normal work schedules on an overtime traffic enforcement basis. Shifts will be scheduled to coincide with peak traffic hours; focusing on safety belt use and traffic violations that are most likely to result in motor vehicle collisions, i.e. speeding, stop sign / red light running, aggressive driving and DUI / DWI violations. Officers will concentrate their activities on locations identified as high risk intersections and high risk thoroughfares. In order to effectively address speed related and aggressive driving related issues throughout the city, the Police Department will utilize OHSO funded radar systems to decrease the amount of speeding in Owasso's neighborhoods and thoroughfares as well as decrease the amount of speed related Motor Vehicle Collisions. The Owasso Police Department will also utilize OHSO funded in- car video camera systems to improve conviction efforts, further training standards and document enforcement efforts. These cameras will be disseminated to Officers that have exceeded in the area of traffic enforcement. Currently the Owasso Police Department does not utilize in -car video recording systems and is asking to equip 10 of the Departments 43 vehicles. The camera systems requested are Digital /Downloadable Recording Systems that require an initial start up cost for in- car equipment as well as a stored -base serer equipment and transmission antennas. Proiect Personnel The role of the Project Director /Deputy Chief of Police will include approximately 120 hours of Grant management, information reporting, data entry, coordination of grant initiatives and equipment management. These hours will be absorbed by the Department as contributing costs for the furtherance of the Traffic Initiative Project. Front Line Supervisors and full time Field Officers will conduct overtime enforcement shifts, utilizing Grant Funds, at an approximate rate of 115 hours per month for the funded year. In addition, 12 officers will receive four hours of training on the new radar systems and 10 will receive 4 hours of training on the new camera systems for a total of 88 hours of training that will be absorbed by the department. 4 Equipment Justification (Section 14) In order to effectively address speed related and aggressive driving related issues throughout the city, the Police Department will utilize OHSO funded slick top traffic units, equipped with radar (including operator equipment and gear). These slick top traffic units will be utilized in a traffic enforcement unit. In addition, the Police Department will conduct periodic seatbelt/vehicle safety checks, utilizing OHSO funded warning equipment in order to stress occupant protection. The Owasso Police Department selected the Crown Victoria Law Enforcement slick top package to serve our Traffic Unit. Officers assigned these units will work traffic enforcement detail targeting the violations laid out in the Problem Identification section of this application. Additional costs not included in the purchase price of the units themselves include Emergency Lighting Packages, ABS Containment Seat & vehicle accessories from Fleet Distributors Express, Smooth Glide Console from Turn -Key Mobile, INC., Exterior Vehicle Striping from A & Z Signs and Motorola Radio and equipment. (Advertisements and Quotes Attached) 2 Ford Crown Victoria $22,000ea $44,000.00 2 Fleet Dist. Exp. Lighting Packages $ 3,897ea $ 7,794.00 2 Fleet Dist. Exp. Containment Seat $ 242ea $ 484.00 2 Turn -Key Mobile Smooth Glide Console $ 550ea $ 1,100.00 2 A & Z Signs Exterior Striping $ 430ea $ 860.00 2 Motorola Radio & Equipment $ 3,300ea $ 6,600.00 2 Fleet Dist. Exp. Accessories $ 439ea $ 878.00 After an operational comparison done by the Department, the Stalker Radar and Lidar were selected to serve our Patrol Unit. Currently the Owasso Police Department has 12 Officer's assigned to units without radar systems. These units will be equipped with the Stalker Radar units and will work traffic enforcement including details targeting the violations laid out in the Problem Identification section of this application. (Advertisements and Quotes Attached) 2 Stalker Lidar Police Speed Laser $2,824ea $5,648.00 10 Stalker DSR 2X Radar Unit $2,698ea $26,980.00 Following presentations from several In -Car Video System representatives the Department chose the L3 Communication Mobile Video In -Car Digital / Downloadable System to equip 15 of the Departments 43 vehicles. Currently the Owasso Police Department does not utilize In -Car Digital Video Systems. Included in the Related Video Equipment is the server and broadband antenna necessary for downloading digital feed, without which the system becomes useless. (Advertisements and Quotes Attached) 10 L3 Communications Digital Video Systems $ 5,295ea $52,950.00 1 L3 Communications Server & Equipment $20,719ea $20,719.00 The need for Traffic Safety Signs to identify Seatbelt Enforcement zones and other traffic safety initiatives became evident during the Safety Belt Enforcement Project conducted by the Department for researching the 2007 OHSO Grant. These signs will be placed in enforcement areas for public notification and warning, as well as officer safety. 2`SafetySigns' Traffic Safety Sign's $450.00ea $ 900.00 Total $168,913.00 5 Evaluation (Section 15) The Project Director will furnish monthly reports detailing the number of overtime hours worked and the number of written traffic contacts issued, including the number of speeding contacts, occupant protection contacts and DUI arrests. The report will include the number and description of PI &E events conducted. At the end of the contact period, the Project Director will submit a report detailing the results of the project goal to decrease the number of fatal crashes, decrease the percentage of speeding motorists, and will conduct further seat belt and speed test surveys to determine if the goal(s) of increasing seat belt usage and speed compliance have been met. Cost Assumption (Section 16) The Owasso Police Department will continue to seek financial commitment from the city to continue the traffic safety project provided in this grant once federal funding ceases. This can be accomplished by budgeting commitments for equipment and overtime costs, as well as through the solicitation of support and funding from the police and city administration and the city council. Grantee is confident the income generated through fines and bonds generated by this project, in addition to the effectiveness of the grant project by furthering our crash reduction efforts, will be sufficient evidence to solicit financial support for future self- funding of this program. Further, Owasso City Management has committed to the hiring of at least five additional Officers, per year, for the next five years, budget permitting. The FY 2008/2012 Owasso Police Department Strategic Plan includes the following strategies and objectives related to Traffic Safety: Strategy 1.2.1 Research the feasibility of establishing a dedicated traffic enforcement unit Fiscal Year: 07 -08 Responsibility: Patrol Captain Funding: Existing Resources Strategy 1.2.2 Utilize directed patrol assignments at the patrol shift level that are dedicated to reducing traffic violations most likely to contribute to motor - vehicle collisions Fiscal Year: Annually Responsibility: Patrol Captain Funding: Operating Budget/Grant Strategy 1.2.3 Participate in all special traffic enforcement initiatives designated by State and Federal Highway Safety Offices Fiscal Year: Annually Responsibility: Patrol Captain Funding: Operating Budget/Grant Strategy 1.3.1 Establish Policies and Procedures related to Directed Patrol Fiscal Year: 07 -08 Responsibility: Chief of Police Funding: Existing Resources Strategy 1.3.2 Utilize data from the GIS (Geographical Information System) to establish patrol assignments for the purpose of curtailing specific types of criminal activity at specific locations Fiscal Year: Annually Responsibility: Patrol Captain Funding: Operating Budget 0 Strategy 2.3.7 Procure in -car video systems and provide training in their use to 1/3 of the patrol division Fiscal Year: 07 -08 Responsibility: Chief of Police Funding: Operating Budget/Grant Strategy 2.3.8 Procure in -car video systems and provide training in their use, to all members of the patrol division who are not equipped with them Fiscal Year: 09 -10 Responsibility: Chief of Police Funding: Operating Budget/Grant Strategy 4.15.3 Maintain sustained traffic education programs in the Owasso Public Schools through the Safe Schools Committee Fiscal Year: 09 -10 Responsibility: Deputy Chief of Police Funding: Existing Resources /Grant 7 nua�nnient . 17• BUDGET SUMMARY Cost Category Items SOURCE OF FUNDS HIGHWAY SAFETY APPLICANT CONTRIBUTION TOTAL FEDERAL FUNDS 1. PERSONNEL COSTS $40,026.25 Management & Training $46,547.93 A. Salaries $6,521.68 B. Benefits $976.25 Management & Training $1,135.93 $159.68 Il. TRAVEL $0.00 $0.00 $0.00 A. In -state Travel B. Out -of -state $0.00 $0.00 $0.00 Travel Ill. OPERATING COSTS $0.00 $6,668.75 $6,668.75 IV. CONTRACTUAL SERVICES $0.00 $0.00 $0.00 V. EQUIPMENT $168,913.00 $0.00 $168,913.00 TOTAL $209,915.50 $13,350.11 $223,265.61 18. BUDGET DETAILS (Attach required pages) I. Personnel Costs Title DutV Type Hourly Rate Time - Year Total Off icer n orcement a sry Fleet Dist. Exp. 5 ours 5 Officer Enforcement Benefit $ .71 1375 Hours $ 976.25 Officer Training Salary $29.11 88 Hours $ 2,561.68 Off icer Training Benefit $ .71 88 Hours $ 62.48 Deputy Chief Reporting Salary $33.00 120 Hours 3,960.00 Deputy Chief Reporting Benefit $ .81 120 Hours 1 97.20 Total 52,950.00 Related Video Equipment L3 Comm. $20,719.00 $47,683.86 Travel Costs III. Operating Costs Product Cost per Mile Estimated Miles Driven Total Fuel a is a Maintenance 48.5 10 per hour X 1375 hours Total IV, Contractual Services V. Equipment $6,668:75 Product Vendor QTY Unit Price Total Crown Victoria Ford $22,000.00 $44,000.00 Lighting Packages Fleet Dist. Exp. $ 3,897.00 $ 7,794.00 Containment Seat Fleet Dist. Exp. $ 242.00 $ 484.00 Accessories Fleet Dist. Exp. $ 439.00 $ 878.00 Console Turn -Key Mobile $ 550.00 $ 1,100.00 Motorola Radio & Equipment $ 3,300.00 $ 6,600.00 Exterior Striping A & Z Signs $ 440.00 $ 880.00 Radar Stalker $ 2,698.00 $26,980.00 Lidar Stalker $ 2,824.00 5,648.00 In -Car Video Camera Systems L3 Comm. $ 5,295.00 52,950.00 Related Video Equipment L3 Comm. $20,719.00 20,719.00 1 Traffic Safety Signs A & Z Signs $ 450.00 900.00 Total $168,913.00 Total $223,265.61 Attachments: 1. Purchasing /Inventory Policy (Section 19) 2. Seat Belt Policy (Section 20) 3. Worker's Compensation Waiver of Liability (Attachment 4) 4. Equipment Information & Quotes E July 26, 2007 OKLAHOMA HIGHWAY SAFETY OFFICE 3223 North Lincoln Oklahoma City, OK 73105 -5403 (405) 523 -1570 (405) 523 -1586 Fax Scott W. Chambless Owasso Police Department 111, North Main Street Owasso, OK 74055 Dear Deputy Chief Chambless: Congratulations. Your traffic safety project has been approved for inclusion in the FY 08 Oklahoma Highway Safety Plan. An OHSO Program Manager will contact you to discuss approved funding level, contract development, and any modifications to your application. If you have any further questions, please contact Cecilia Alsobrook, Chiefs of Plans and Programs, (405) 523 -1574 or by email at calsobro @dps.state.ok.us. We look forward to working with you in the next fiscal year to reduce traffic fatalities, crashes, and injuries on Oklahoma roadways. Sincerely, Cecilia M. Alsobrook Chief, Plans and Programs July 20, 2007 OKLAHOMA HIGHWAY SAFETY OFFICE Deputy Chief Scott Chambless Owasso Police Department 111 North Main Street Owasso, OK 74055 Dear Chief Chambless, 3223 North Lincoln Oklahoma City, OK 73105 -5403 (405) 523 -1570 (405) 523 -1586 Fax CONGRATULATIONS! Your agency has been selected to receive a $3,000 incentive award for participation in the statewide "Click It or Ticket" mobilization. The incentive award money may be used by your agency to purchase highway safety related items. This includes radar systems, in -car video systems, trips to highway safety related conferences, etc. All expenditures must meet the guidelines of OMB circular A -87, the NHTSA Common Rule and appropriate state guidelines. Please identify your proposed purchase in writing no later than September 1, 2007. You must receive written approval from the Oklahoma Highway Safety Office (OHSO) prior to your purchase. When approval is received, we encourage you to make your purchase as soon as possible; however, you must make your purchase by June 30, 2008. OHSO will then reimburse you for the approved expense. Thank you for your support of the "Click It or Ticker" mobilization. Please address all correspondence and /or questions to Garry Thomas at (405) 523 -1584 or the above address. We look forward to working with you in the future. Sincerely, t rnortton 's Representative KS /gt MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: JOE NURRE, P.E. CITY ENGINEER SUBJECT: AGREEMENT FOR GAS FACILITIES RELOCATION WITH OKLAHOMA NATURAL GAS COMPANY - NORTH 129TH EAST AVENUE — PHASE 2 ROADWAY AND DRAINAGE IMPROVEMENTS DATE: September 24, 2007 BACKGROUND: Included in the Capital Improvements Plan, this project consists of improvements to N. 129th East Avenue to include new, five -lane, Portland cement concrete paving between East 76th Street North and East 86th Street North and between East 86h Street North and East 93rd Street North, drainage improvements along its full length and permanent signalizatiori at the Owasso High School and Owasso 6d' Grade Center. The Advertisement for Bids was published in the Owasso Reporter on July 12, 2007, and a mandatory pre -bid meeting was held at Owasso City Hall on August 2, 2007. Bids for the project were received and opened on August 13, 2007; Becco Contractors was the apparent low bidder. Council awarded the contract to Becco during its regularly scheduled meeting of August 21, 2007. UTILITY RELOCATION: American Electric Power — Public Service Company of Oklahoma (AEP -PSO), Southwestern Bell (AT &T /SBC), Oklahoma Natural Gas (ONG) and Cox Communications have engineered the relocation of utilities to allow for the construction of the improvements. All utilities, except for ONG's, are located within the public ROW and have no dedicated easements thus relocation will be at no expense to the City. ONG currently owns and operates approximately 10,680 linear feet of 4" and 410 linear feet of 2" low and medium pressure distribution pipelines within the limits of the project. Of this total length, 595 linear feet require relocation because of project requirements. Of this relocation length, 250 linear feet are located outside the public ROW and within a privately owned easement. This portion will have to be relocated at an estimated cost to the City of $33,164.00 including material, labor, and contract administration. Page 2 Agreement For Gas Facilities Relocation North 129th East Avenue — Phase 2 Roadway and Drainage Improvements AGREEMENT FOR GAS FACILITIES RELOCATION: The Agreement (see Attachment A) contains language outlining how ONG will be reimbursed for the work and what the relocation costs will be based on: • The City will reimburse ONG within thirty (30) days of completing the work, which is estimated to be mid- November of 2007. • Relocation costs will be based on actual relocation costs. • ONG will award and pay for the work based on competitive bids or continuing contract, whichever is deemed most practical and economical by ONG. • If the contract is awarded at a higher amount than the estimate, ONG will send the City a written notice, and the City will have the right to terminate the agreement within ten (10) days of receipt of notice. • ONG easements shall be considered to retain precedence so that any City project in the future requiring additional relocations of the same facilities shall be paid by the City. The City Attorney has reviewed this agreement and found it acceptable. FUNDING: Sufficient funds remain in the Capital Improvements Fund for this project. RECOMMENDATIONS: Staff recommends Council authorization for the Mayor to execute the Agreement for Gas Facilities Relocation between Oklahoma Natural Gas Company and the City of Owasso for North 129th East Avenue — Phase2 Roadway and Drainage Improvements and authorization for the City Manager to terminate the agreement (as allowed by paragraph 6 of the agreement) if revised estimates submitted by ONG become more than $33,164.00 prior to commencement of construction. ATTACHMENTS: Agreement and estimate ATTACHMENT A AGREEMENT GAS FACILITIES RELOCATION 129" E. AVE., 76TH ST. NO. TO 96" ST. NO. CITY OF OWASSO TULSA COUNTY Oklahoma Natural Gas Company, a Division of ONEOK, Inc., hereinafter called "Company," owns various medium - pressure and low- pressure distribution natural gas pipelines within the construction limits of the referenced project in the City of Owasso, Tulsa County, Oklahoma, which Company utilizes in the discharge of its duties as a public service corporation. City of Owasso, Oklahoma, a municipal corporation, hereinafter called "City," has requested Company to relocate these facilities to accommodate the proposed construction of the referenced project as shown on plans therefore, the latest of which were received electronically by Company on July 6, 2007. City agrees to reimburse Company in the extent and manner hereinafter stated for that portion of the cost of relocating said facilities which is for the benefit of City. Company proposes to perform the necessary relocation of its facilities in substantial accordance with the five plan sheets and the one -page cost estimate, all dated September 7, 2007, of which four copies each are attached. Company will bear the cost of relocating the portions of the facilities which do not occupy private rights -of -way. The City's share of the estimated cost of the necessary relocation will be $33,164, all of which is to be reimbursed to Company by City. City by accepting the proposal agrees that City shall reimburse Company for its share of the total actual relocation costs, said costs being arrived at in the same manner as used in Company's estimated cost of the project attached hereto. Such relocation costs will be based upon, but not necessarily limited to, material suppliers', work contractors', and equipment - rental invoices; and at then - current rates and prices, company's transfer and stores expense charges for warehoused materials; payroll time sheets; indirect labor charges; auto, truck, and equipment use records; expense statements; and standard allocated overhead charges. Company's award of and payment for contracted work will be based upon competitive bids or continuing contract, whichever appears to the Company will be most practical and economical. It is further understood, and City by accepting this proposal agrees, that City will reimburse the Company in accordance with this agreement within thirty (30) days after the said relocation work has been completed and Company's statement for City's costs thereof has been submitted. Company agrees that in the event Company should determine prior to commencement of construction that the revised estimated amount of the reimbursement by the City may exceed the estimated cost as stated herein, Company shall notify the City of such determination in writing. City shall have the right to terminate this agreement within ten (10) days of receipt of such said written notice. If City elects to so terminate, City shall pay Company the City's share of any engineering cost incurred to date of termination. If the City does not terminate the agreement within the ten (10) days, it shall remain in full force and effect. The Company by agreeing to or by abandoning, relocating, or modifying any of its facilities pursuant to this agreement shall not thereby be deemed to have abandoned, modified, released, or otherwise destroyed any of its rights existing at the time of the execution of this agreement under valid and subsisting private right -of -way easements granted to, obtained by or through condemnation, or otherwise vested in the Company unless the Company shall have released same by written instrument. Further, should the Company in the course of relocating the above - described facilities relocate any of such facilities Page 1 of 3 presently located on private right -of -way onto public right -of -way, the Company shall be deemed in respect to such facilities to have retained sufficient easement and other rights such that if said facilities are encompassed within any future governmental project requiring relocation, adjustment, or abandonment of such facilities, that the Company shall be entitled to reimbursement for the cost of such relocation, adjustment, or abandonment from the governmental agency requiring the same; provided, however, this provision shall not be construed as requiring reimbursement by the City of Owasso except when such relocation, adjustment, or abandonment is required for a project of the City of Owasso. Any changes made by the City in this proposal as submitted by the Company shall be subject to the written acceptance thereof by the Company before there is any binding contract between the parties. City by accepting this proposal warrants that it now has or will have unencumbered funds available with which to pay the relocation costs to the extent herein above provided. If this proposal is not accepted by the City within one (1) year from the date of this letter, this proposal shall automatically terminate and thereafter shall not be subj ect to acceptance by the City unless the proposal is reinstated by Company. Company respectfully requests that the City of Owasso agree to the terms of this proposal by signing in the space provided below and returning one executed copy to us. ATTEST: OKLAHOMA NATURAL GAS COMPANY, A DIVIStNOF ON E By: ecretary teve Wood Dated: 9-14"o7 Vice President - Operations Page 2 of 3 APPROVED as to form and legality this day of , 2007. City Attorney CITY OF OWASSO, OI LAHOMA Mayor City Clerk This day of , 2007. ONG JO NO. 021.055.2157.010000 Page 3 of 3 OKLAHOMA NATURAL GAS COMPANY ESTIMATED GAS FACILITIES RELOCATION COST NORTH 129TH EAST AVENUE - PHASE 2 CITY OF OWASSO, OKLAHOMA INSTALLATION J.O. 021.055.2157.010000 MATERIAL COST: 4" PIPE, PLASTIC, 2406-395 Wr, SDR 11.5, YELLOW, 600' COILS 4" Pipe, PLASTIC, 2406, .395 WT, SDR 11.5, YELLOW, 40' COILS 4 "X4" SADDLE, ELECTROFUSION, MD, PE 2406, LESS SLEEVE 4" ELL, BUTT FUSION, 90 DEGREE, MD PE 2406 4" CAP, BUTT FUSION, IPS, MD PE 2406 #10 THHN WIRE, SOLID, COPPER, 1000' ROLL, ANY COLOR 5# ANODE- MAGNESIUM PACKAGED, 10 FT LEAD BOLT - SPLIT, CONNECTOR, RANGE 16STR -10STR TAPE - ELECTRICAL, PUTTY, 1.50" INSULATED MISC. MATERIAL ESTIMATED MATERIAL COST INSTALLATION COST: Stores Expense Contract Construction Labor Contract Engineering Services Company Labor Indirect Labor, Payroll, Insurance, and Taxes Automotive Expense Right of Way Damages TOTAL Administrative and General Expense Omissions and Contingencies ESTIMATED INSTALLATION COST ESTIMATED MATERIAL COST ESTIMATED ABANDONMENT COST TOTAL ESTIMATED RELOCATION COST Actual Replacement FINANCIAL RESPONSIBILITY Total within Private Right of Way = 250 ft. Total within Public Right of Way = 295 ft. City Share 250 ft. within additional required R/W 545 ft. within total required R/W ONG Share 295 ft. within Dresent Public R/W 545 ft. within total required R/W Eastern Region Engineering (Randy Stalcup) Utility Design Services Inc. (Jerry Noll) 917/2007 QTY 600 ft. 40 ft. 8 ea. 16 ea. 16 ea. 700 ft. 11 ea. 8 ea. 1 roll 45.87% _ 54.13% _ UNIT COST 1.74 1.77 61.49 7.00 4.84 0.06 17.85 0.59 7.89 $33,164 $39,135 AMOUNT $1,044 $71 $492 $112 $78 $42 $197 $5 $8 410 $2,459 AMOUNT $406 $35,005 $6,887 $5,251 $2,159 $788- 2 500 $55,455 $8,668 $6,412 $68,076 $2,459 $1,764 $72,299