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Home My WebLink About2024.11.19_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY (OPGA) Council Chambers Old Central Building 109 North Birch, Owasso, OK Tuesday, November 19, 2024 - 6:30 PM NOTE: APPROPRIATE ACTION may include, but is not limited to: acknowledging, affirming, amending, agroving, authorizing, awarding, denying, postponing, or fabling. AGENDA NO CF,V1� p 1. Call to Order - Chair Alvin Fruga V 15 20 2. Roll Call Cfty C/ems Zy 3. Consideration and appropriate action relating to the Consent Agenda. (All matters li�ste'Under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable.) A. Approve minutes - November 5, 2024, and November 12, 2024, Regular Meetings B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Presentation and discussion of the Golf Report Chris Cook 6. Report from OPGA Manager 7. Report from OPGA Attorney 8. Official Notices (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Report - pay period ending date November 2, 2024 • Monthly Budget Status Report - October 2024 9. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 10. Adjournment Notice of Public Meeting filed in the office of the City Clerk on Friday, December 8, 2023, and the Agenda posted at City Hall, 200 South Main Street, at 12:00 pm eml Friday, November 15, 207, 4, \ M. Stevens, City The City of Owasso encourages citizen participation. To request accommodation due to a disability, contact the City Clerk prior to the scheduled meeting by phone 918-376-1502 or by email to isteyens@cityofowasso-com OWASSO PUBLIC GOLF AUTHORITY (OPGA) MINUTES OF REGULAR MEETING TUESDAY, NOVEMBER 5, 2024 The Owasso Public Golf Authority (OPGA) met in regular session on Tuesday, November 5, 2024, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed Friday, December 8, 2023; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 4:00 pm on Friday, November 1, 2024. 1. Call to Order - Chair Alvin Fruga called the meeting to order at 7:34 pm. 2. Roll Call - A quorum was declared present. Present Absent Chair -Alvin Fruga None Vice Chair- Lyndell Dunn Trustee - Doug Bonebrake Trustee - Paul Loving Trustee - Cody Walter Staff: Authority Manager - Chris Garrett / Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable.) A. Approve minutes - October 15, 2024, Regular Meeting B. Approve claims Mr. Bonebrake moved, seconded by Mr. Loving, to approve the Consent Agenda as presented, with claims totaling $64,530.31. YEA: Bonebrake, Dunn, Loving, Walter, Fruga NAY: None Motion carried: 5-0 4. Consideration and appropriate action relating to items removed from the Consent Agenda - None 5. Report from OPGA Manager - None 6. Report from OPGA Attorney - None 7. Official Notices - The Chair acknowledged receipt of the following: • Payroll Payment Report - pay period ending date October 19, 2024 8. New Business - None 9. Adjournment Mr. Loving moved, seconded by Mr. Walter, to adjourn the meeting. YEA: Bonebrake, Dunn, Loving, Walter, Fruga NAY: None Motion carried: 5-0 and the meeting adjourned at 7:35 pm. Alvin Fruga, Chair Juliann M. Stevens, Authority Clerk OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND PUBLIC GOLF AUTHORITY MINUTES OF JOINT REGULAR MEETING TUESDAY, NOVEMBER 12, 2024 The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority (OPGA) met in a joint regular meeting on Tuesday, November 12, 2024, in the Council Chambers at Old Central, 109 North Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting filed Friday, December 8, 2023; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 10:00 am on Friday, November 8, 2024. 1. Call to Order - Mayor/Chair Alvin Fruga called the meeting to order at 6:00 pm. 2. Roll Call A quorum was declared present. Present Absent Mayor/Chair-Alvin Fruga None Vice Mayor/Vice Chair- Lyndell Dunn Councilor/Trustee - Doug Bonebrake Councilor/Trustee - Paul Loving Councilor/Trustee - Cody Walter Staff: City/Authority Manager - Chris Garrett; City/Authority Attorney - Julie Lombardi 3. Discussion relating to Community Development Department items A. Request for a Final Plat - Casey's General Store, a proposed commercial subdivision, containing approximately 5.60 acres located at the northeast corner of East 106fh Street North and North Garnett Road B. Request for a Specific Use Permit - Express Oil, a proposed automotive repair and maintenance use in a Commercial Shopping (CS) zoning district, containing approximately 0.92 acres located south and east of the East 96th Street North and North Garnett Road intersection, as referenced in application SUP 24-03 C. Request to abandon Planned Unit Development, OPUD 06-04 and create a new Planned Unit Development and Rezoning - Bailey Village, a proposed single-family residential development, containing approximately 66.52 acres located southeast of the East 106th Street North and North 97th East Avenue intersection, as referenced in application OPUD 24-01; and the rezoning of said property from Residential Single Family Low Density (RS-1), Office (0), Agriculture (AG), Residential Multi -Family (RM), and Commercial Shopping (CS) under OPUD 06-04 to Residential Single Family High Density (RS-3), as referenced in application OZ 24-04 Alexa Beemer presented items A and B; Wendy Kramer presented item C. Discussion was held. It was further explained items A, B, and C will be placed on the November 19, 2024, City Council agenda for consideration and action. 4. Discussion relating to the State of Oklahoma's Film Friendly Community Program and the requirements to achieve community certification, development of a film permit, and associated fee schedule Shellie Wingert and Alexa Beemer presented the item and discussion was held. It was further explained an item will be placed on the December 10, 2024, Worksession agenda for additional discussion. 5. Discussion relating to proposed amendments to Part 13, Public Safety, Chapter 2 Fire Department, Article C Ambulance Service, Section 13-236, Funding for Ambulance Service as it relates to multi- family residential dwelling units David Hurst presented the item and discussion was held. It was further explained an item will be placed on the December 10, 2024, Worksession agenda for additional discussion. 6. Discussion relating to proposed project sites for the 2025 Annual Street Rehabilitation Program Roger Stevens presented the item and discussion was held. It was further explained an item will be placed on the November 19, 2024, City Council agenda for consideration and action. Owasso City Council, OPWA & OPGA November 12, 2024 Page 2 Discussion relating to a proposed upgrade to the existing Enterprise Resource Planning Software, Central Square Steve Tibbles presented the item and discussion was held. It was further explained an item will be placed on the December 3, 2024, City Council agenda for consideration and action. 8. Discussion relating to a request for development project assistance through Tax Increment Financing, Owasso Redbud District and Increment District No. 1, containing approximately 35 acres located east of the southeast corner of North Mingo Road and East 761h Street North - Robinson Business Park, LLC (OPWA) Carly Novozinsky presented the item and discussion was held. It was further explained an item will be placed on the November 19, 2024, City Council and OPWA agendas for consideration and action. Discussion relating to a proposed amendment to the current rates charged at the Bailey Ranch Golf Club (OPGA) Corey Burd presented the item and discussion was held. It was further explained an item will be placed on the December 3, 2024, OPGA agenda for consideration and action. 10. Discussion relating to the monthly sales and use tax report and revenue outlook Carly Novozinsky presented the item and discussion was held. 11. City/Authority Manager Report Chris Garrett reported on Indian Nations Council of Government (INCOG) Go! Plan public workshop to be held at City Hall on November 20, 2024, and the opportunity for citizens to discard pumpkins at the Recycle Center. 12. City Councilor/Trustee comments and inquiries Councilor Bonebrake encouraged participation in the INCOG Go! Plan workshop. 13. Adjournment The meeting adjourned at 7:48 pm. Alvin Fruga, Mayor/Chair Juliann M. Stevens, City Clerk Fund 55 Claims List - 11/19/2024 Vendor Name Payable Description Payment Amount OPGA CUTTER & BUCK INC UNIFORMS $354.73 FLEET FUELS LLC CART FUEL $1,150.65 YAMAHA GOLF CAR COMPANY CART REPAIR $426.94 CART OPERATIONS -Total $1,932.32 AEP/PSO ELECTRIC USE $1,676.65 ANCHOR STONE COMPANY GRAVEL $190.84 CITY OF OWASSO WATER SERVICE $12.722.50 ENTERPRISE FM TRUST FLEET LEASE $887.21 HOLLIDAY SAND & GRAVEL CO SAND $585.69 JPMORGAN CHASE BANK AMAZON -BATTERY $29.39 JPMORGAN CHASE BANK AMAZON -STICK PUMP $176.12 JPMORGAN CHASE BANK ASSURANCE -REPAIRS $973.00 JPMORGAN CHASE BANK CORNERSTONE-CHAINSAW $207.14 JPMORGAN CHASE BANK INNOV TURF -AGENT $335.00 JPMORGAN CHASE BANK KANSAS GOLF -GREASE $446.18 JPMORGAN CHASE BANK LOWES-MAILBOX $54.98 JPMORGAN CHASE BANK LOWES-SUPPLIES $81.86 JPMORGAN CHASE BANK ONG-NATURAL GAS USAGE $58.63 JPMORGAN CHASE BANK PLATINUM -SECURITY $25.00 JPMORGAN CHASE BANK PROF TURF -BLOWER $886.51 JPMORGAN CHASE BANK R&R-ROLLER $293.20 JPMORGAN CHASE BANK TURNPRO-POND TREAT $1,899.00 PROFESSIONAL TURF PRODUCTS, LP GRINDING WHEEL $512.58 SITEONE LANDSCAPE SUPPLY HOLDING FLOWERS $551.08 STAND-BY PERSONNEL INC TEMP LABOR $2,387.70 UNIFIRST HOLDINGS LP ENVIRONMENTAL CHARGE $36.75 UNIFIRST HOLDINGS LP JANITORIAL SERVICE $55.13 UNIFIRST HOLDINGS LP SHOP TOWEL SERVICE $73.74 UNIFIRST HOLDINGS LP SUPPLIES $67.35 UNIFIRST HOLDINGS LP UNIFORM CLEANING $41.76 VERIZON WIRELESS WIRELESS CONNECTION $120.03 COURSE MAINT -Total $25,375.02 JPMORGAN CHASE BANK ROTO-ROOTER-FRYER REP $748.51 JPMORGAN CHASE BANK SAMS-SUPPLIES $15.78 STEPHEN R GRINTER REPAIR $200.00 FOOD & BEV - Total $964.29 AEP/PSO ELECTRIC USE $926.58 APS FIRECO TULSA INSPECTION $353.70 AT&T LONG DISTANCE PHONE $10.59 AT&T LONG DISTANCE LONG DISTANCE PHONE $114.56 CITY OF OWASSO WATER SERVICE $227.50 L Fund 55 OPGA Claims List-11/19/2024 Vendor Name JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK OWASSO FENCE CO STANDLEY SYSTEMS, LLC UNIFIRST HOLDINGS LP Payable Description Payment Amount ACUSHNET-UNIFORMS $43.47 CINTAS-SUPPLIES $404.53 GRIMSLEYS-SUPPLIES $63.00 LIBERTYFLAGS-FLAGPOLE $7,112.00 ONG-NATURAL GAS USAGE $304.43 PLATINUM -SECURITY $25.00 FENCE REPAIR $875.00 COPIER $500.82 SUPPLIES $220.59 GOLFADMIN -Total $11,181.77 BROWN FARMS LLC SOD $840.00 R AND V TRUCKING LLC POND EXCAVATION $25,000.00 GOLF POND DRAINAGE IMPROV -Total $25,840.00 JPMORGAN CHASE BANK LOWES-SUPPLIES $10.96 JPMORGAN CHASE BANK TEXOMA-SUPPLIES $14.28 GOLFSHOP -Total $25.24 BGR DAILY ACCT. REIMB PETTY CASH $3,474.69 JPMORGAN CHASE BANK ACUSHNET-MERCH EXP $2,677.42 JPMORGAN CHASE BANK FAIRWAR-MERCH EXP $400.75 JPMORGAN CHASE BANK GOLF COURSE BEER $159.78 JPMORGAN CHASE BANK SAMS-FOOD $845.83 JPMORGAN CHASE BANK TEXOMA-MERCH EXP $689.06 OPGA -Total $8,247.53 OPGA -Total $73,566.17 OPGA Grand Total $73.566.17 K CITY OF OWASSO OPGA PAYROLL PAYMENT REPORT PAY PERIOD ENDING 11/02/2024 Department Total Payroll Expenses Golf Shop $ 12,122.85 Cart Operations 4,045.81 Course Maintenance 23,473.62 Food & Beverage 7,161.51 Golf Course Administration 6,649.86 TOTAL OPGA PAYROLL $ 53,453.65 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY FISCAL YEAR 2024-2025 Budgetary Basis Statement of Revenues & Expenses As of October 31, 2024 MONTH YEAR PERCENT TO -DATE TO -DATE BUDGET OF BUDGET OPERATING REVENUES Golf shop fees $ 93,641 $ 370,575 $ 783,788 47.28% Cart Rental 21,016 98,904 221,681 44.62% Food & beverage 24,786 105,645 200,183 52.77% COS -- food & beverage (12,615) (48,330) (99,868) 48.39% Merchandise sales 28,819 92,621 188,654 49.10% COS --merchandise (23,039) (70,662) (154,688) 45.68% TOTAL OPERATING REVENUEf $ 132,609 $ 548,752 $ 1,139,750 48.15% OPERATING EXPENSES: Golf Shop $ (26,254) $ (123,009) $ (352,847) 34.86% Cart Operations (19,909) (76,939) (230,749) 33.34% Golf Course Maintenance (100,793) (416,964) (1,047,023) 39.82% Food & Beverage (19,030) (81,429) (188,557) 43.19% Golf Administration (33,977) (113,966) (379,963) 29.99% Capital Outlay (160,000) 0.00% TOTAL OPERATING EXPENSES $ (1 99,963) $ (812,306) $ (2,359,139) 34.43% OPERATING REVENUES OVER (UNDER) EXPENDITURES $ (67,354) $ (263,554) $ (1,219,389) NONOPERATING REVENUES (EXPENSES): Transfer from General $ 83,333 $ 333,333 $ 1,000,000 33.33% Other revenues/(expenses) 895 3,672 9,936 36.95% TOTAL NONOPERATING REVENUES (EXPENSES) $ 84,228 $ 337,005 $ 1,009,936 33.37% NET INCOME (LOSS) $ 16,875 $ 73,451 $ (209,453) ENCUMBRANCES OUTSTANDING $ (115,271) FUND BALANCE (Budgetary Basis) Beginning Balance 516,329 516,329 Ending Balance $ 474,509 $ 306,876