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Home My WebLink About2007.10.02_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY TYPE OF MEETING: Regular DATE: October 2, 2007 TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch Notice and agenda filed in the office of th City Clerk and posted at City Hall at 5:00 p.m. on Friday, September 28, 2007. A jn�t� u 'ann M. Steven , Depilfy City Clerk AGENDA 1. Call to Order Chairman Stephen Cataudella 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable. A. Approval of the Minutes of the September 18, 2007 Regular Meeting. Attachment #3 -A B. Approval of Claims. Attachment #3 -13 S Agendas \OPWA\2o07\1002.aoc Owasso Public Works Authority October 2, 2007 Page 2 4. Consideration and appropriate action relating to a request for Trustee approval to transfer the proceeds of the OPWA Sales Tax Revenue Note from the OPWA to the City of Owasso Capital Improvements Fund. Ms. Bishop Attachment #4 Staff will recommend Trustee approval for the transfer of $9,833,650 from the OPWA Fund to the City of Owasso Capital Improvements Fund. 5. Consideration and appropriate action relating to a request for Trustee approval of Resolution No. 2007 -09, a resolution agreeing to file an application with the Oklahoma Water Resources Board (the "OW"") for financial assistance through the OWRB state revolving fund program, with the loan proceeds being utilized for the purpose of financing wastewater system improvements and related improvements serving the City of Owasso, Oklahoma; and containing other provisions related thereto. Ms. Bishop Attachment #5 Staff will recommend Trustee approval of Resolution No. 2007 -09. 6. Report from OPWA Manager. 7. Report from OPWA Attorney. 8. New Business. (New Business is any item of business which could not have been foreseen at the time of posting of the agenda.) 9. Adjournment. SAAgcndas \0P WA\2007 \1002.doc A OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, September 18, 2007 The Owasso Public Works Authority met in regular session on Tuesday, September 18, 2007 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 5:00 p.m. on Friday, September 14, 2007. ITEM 1. CALL TO ORDER Chairman Cataudella called the meeting to order at 9:19 p.m. ITEM 2. ROLL CALL PRESENT ABSENT Steve Cataudella, Chair D.J. Gall, Vice Chair Doug Bonebrake, Trustee Susan Kimball, Trustee Jon Sinex, Trustee A quorum was declared present. STAFF Rodney J. Ray, Authority Manager Julie Lombardi, Authority Attorney ITEM 3. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF THE CONSENT AGENDA A. Approval of Minutes of the September 4, 2007 Regular Meeting. B. Approval of Claims. C. Acknowledgement of receiving the monthly FY 2007 -2008 budget status report. Ms. Kimball moved, seconded by Mr. Bonebrake, to approve the OPWA Consent Agenda with claims totaling $217,412.94, and payroll claims totaling $71,374.13. YEA: Bonebrake, Cataudella, Gall, Kimball, Sinex NAY: None Motion carried 5 -0. Owasso Public Works Authority ITEM 4. REPORT FROM OPWA MANAGER No report ITEM 5. REPORT FROM OPWA ATTORNEY No report ITEM 6. NEW BUSINESS None ITEM 7. ADJOURNMENT Mr. Bonebrake moved, seconded by Mr. Sinex, to adjourn. YEA: Bonebrake, Cataudella, Gall, Kimball, Sinex NAY: None Motion carried 5 -0 and the meeting was adjourned at 9:20 p.m. Pat Fry, Minute Clerk 4 September 18, 2007 Steve Cataudella, Chairman OPWA CLAIMS TO BE PAID 10/02/07 VENDOR DESCRIPTION AMOUNT SIMMONS HOMES WATER TAP REFUND 500.00 SIMMONS HOMES SEWER TAP REFUND 400.00 REFUND TOTAL 900.00 ZEE MEDICAL FIRST AID SUPPLIES 82.97 OFFICE DEPOT OFFICE SUPPLIES 43.99 OFFICE DEPOT OFFICE SUPPLIES 248.79 UNIFIRST HOLDINGS UNIFORM /PROTECTIVE CLOTHING 61.30 THE UPS STORE SHIPPING SERVICES 23.37 AT &T PHONE USE 12.75 JPMORGAN CHASE COMMERCIAL CARD THE CONFERENCE DEPT - REFUND /STAGG - 690.00 JPMORGAN CHASE COMMERCIAL CARD EMPLOYEE APPRECIATION 43.97 SAMS CLUB SUPPLIES 31.66 WAL -MART COMMUNITY CHARACTER TRAINING 29.08 JPMORGAN CHASE COMMERCIAL CARD HOME DEPOT - BLINDS /OFFICE 138.19 JPMORGAN CHASE COMMERCIAL CARD HOME DEPOT - HARDWARE 9.36 JPMORGAN CHASE COMMERCIAL CARD HOME DEPOT - CARPET 233.05 MILL CREEK LUMBER & SUPPLY MATERIALS 20.44 LOCKE SUPPLY DUCT WORK MATERIALS 122.81 SHERWIN- WILLIAMS COMPANY SUPPLIES 19.31 LOWES HOME IMPROVEMENT LUMBER /HARDWARE 1,338.79 JPMORGAN CHASE COMMERCIAL CARD SHI- SOFTWARE 312.00 ADMINISTRATION DEPT TOTAL 2,081.83 LASERWORKS PRINTER CARTRIDGE 104.95 OFFICE DEPOT OFFICE SUPPLIES 2,90 MARK MEYER METER READER 211.95 DAVID R. OLINGHOUSE METER READER 373.50 NOLAN RAY LANE METER READER 264.15 TYRONE EUGENE DINKINS METER READER 208.80 CHOICEPAY BILLING SERVICE 9.00 TECHNICAL PROGRAMMING SERVICES BILLING SERVICE 2,058.29 TECHNICAL PROGRAMMING SERVICES BILLING SERVICE 1,203.21 AMERICAN MUNICIPAL SERVICES COLLECTIONS FEE 23.94 UTILITY BILLING DEPT TOTAL 4,460.69 WATER PRODUCTS MATERIALS - TUBING 352.00 WATER PRODUCTS REPAIR /MAINT SUPPLIES 317.72 UNIFIRST HOLDINGS UNIFORM /PROTECTIVE CLOTHING 224.89 ATWOODS WORK BOOTS - VAUGHAN 134.99 JPMORGAN CHASE COMMERCIAL CARD EQUIPMENT ONE - BLADES FOR SA 179.98 JPMORGAN CHASE COMMERCIAL CARD WATER PRODUCTS -CAP & BOLT PACK 63.29 JPMORGAN CHASE COMMERCIAL CARD WATER PRODUCTS - CHLORINE TEST 57.50 JPMORGAN CHASE COMMERCIAL CARD WATER PRODUCTS -LARGE CAN/TOWER 577.45 TWIN CITIES READY MIX CONCRETE - STREET REPAIRS 457.50 WATER PRODUCTS REPAIR /MAINT SUPPLIES 1,733.89 DEALERS ELECTRIC SUPPLY REPAIR LIGHTS -WATER TOWER 138.25 CITY GARAGE CITY OF OWASSO VEHICLE MAINT -PARTS 655.56 LOWES HOME IMPROVEMENT CABLE CUTTER 58.27 JPMORGAN CHASE COMMERCIAL CARD VVEC -USAGE 15.30 VENDOR DESCRIPTION AMOUNT CITY GARAGE CITY OF OWASSO VEHICLE MAINT- SERVICES 250.00 USAMOBILITY METROCALL PAGER USE 69.50 EQUIPMENT ONE RENTAL & SALES RENTAL -DITCH WITCH 293.23 JPMORGAN CHASE COMMERCIAL CARD SHI- SOFTWARE 312.00 WATER DEPT TOTAL 5,891.32 JPMORGAN CHASE COMMERCIAL CARD WALMART- SUPPLIES 42.54 LOWES HOME IMPROVEMENT COPY -KEY 1.47 UNIFIRST HOLDINGS UNIFORM /PROTECTIVE CLOTHING 98.16 JPMORGAN CHASE COMMERCIAL CARD ATWOODS- OPERATING SUPPLIES 5192 GRAINGER SEWAGE PUMPITENSION EXP KIT 601.56 CITY GARAGE CITY OF OWASSO VEHICLE MAINT -PARTS 661.00 JPMORGAN CHASE COMMERCIAL CARD LOWES- SUPPLIES 24.96 ZEE MEDICAL FIRST AID SUPPLIES 62.96 JPMORGAN CHASE COMMERCIAL CARD LOWES -NO TRESPASSING SIGNS 3.96 CITY GARAGE CITY OF OWASSO VEHICLE MAINT- SERVICES 625.00 USAMOBILITY METROCALL PAGER USE 20.85 AT &T PHONE USE 5.53 SPRINT COMMUNICATIONS PCS CHARGES 101.63 ACCURATE ENVIRONMENTAL TRAINING - HANSEN 390.00 JPMORGAN CHASE COMMERCIAL CARD SHI- SOFTWARE 624.00 WW TREATMENT PLANT DEPT TOTAL 3,317.54 JPMORGAN CHASE COMMERCIAL CARD WATER PRODUCTS -METER SET SUPPLIES 682.36 JPMORGAN CHASE COMMERCIAL CARD WATER PRODUCTS -SEWER FLAGS 100.00 JPMORGAN CHASE COMMERCIAL CARD WATER PRODUCTS -PVC SAW /PVC 20.30 JPMORGAN CHASE COMMERCIAL CARD ATWOODS- BOOTS /EATON 239.98 UNIFIRST HOLDINGS UNIFORM /PROTECTIVE CLOTHING 64.42 JPMORGAN CHASE COMMERCIAL CARD BUMPER TO BUMPER - GENERATOR /OIL 61.50 JPMORGAN CHASE COMMERCIAL CARD ATWOODS -BOLT PUMP STATION 3.70 JPMORGAN CHASE COMMERCIAL CARD ATWOODS- REFUND OF SALES TAX -0.29 JPMORGAN CHASE COMMERCIAL CARD ATWOODS- TRAILER JACK 49.89 TWIN CITIES READY MIX CONCRETE -FILL SEWER LINE REPAIRS 93.00 GRAINGER MOTOR STARTER 918.00 CITY GARAGE CITY OF OWASSO VEHICLE MAINT -PARTS 445.37 JPMORGAN CHASE COMMERCIAL CARD ATWOODS- RAKES /SHOVELS /GREASE 67.75 JPMORGAN CHASE COMMERCIAL CARD VVEC -USAGE 75.55 JPMORGAN CHASE COMMERCIAL CARD VVEC -USAGE 325.68 CITY GARAGE CITY OF OWASSO VEHICLE MAINT- SERVICES 3,333.33 USAMOBILITY METROCALL PAGER USE 36.75 JPMORGAN CHASE COMMERCIAL CARD DEQ- TESTING 40.00 ACCURATE ENVIRONMENTAL TRAINING -EATON 295.00 JPMORGAN CHASE COMMERCIAL CARD SHI- SOFTWARE 312.00 WASTEWATER DEPT TOTAL 7,164.29 WILLIAMS REFUSE EQUIPMENT REPAIR PARTS -CARTS 2,239.36 REHRIG PACIFIC PILOT PROGRAM CARTS 675.00 UNIFIRST HOLDINGS UNIFORM /PROTECTIVE CLOTHING 70.91 MID - AMERICA PACKAGING & JANITORIAL SUPPLIES YARDWASTE BAGS 6,468.00 CITY GARAGE CITY OF OWASSO VEHICLE MAINT -PARTS 1,780.31 L & S DEDMON TRUCKING PUSHING DUMP 975.00 NATIONAL POWER WASH REFUSE VEHICLES 120.00 CITY GARAGE CITY OF OWASSO VEHICLE MAINT- SERVICES 41.66 VENDOR US CELLULAR USAMOBILITY METROCALL JPMORGAN CHASE COMMERCIAL CARD MOTOROLA UNIFIRST HOLDINGS CITY GARAGE CITY OF OWASSO WASTE MANAGEMENT QUARRY LANDFILL NATIONAL WASTE & DISPOSAL MSB CONSTRUCTION THE BANK OF NEW YORK TRUST CO THE BANK OF NEW YORK TRUST CO THE BANK OF NEW YORK TRUST CO THE BANK OF NEW YORK TRUST CO THE BANK OF NEW YORK TRUST CO THE BANK OF NEW YORK TRUST CO THE BANK OF NEW YORK TRUST CO RCB TRUST SERVICES RCB TRUST SERVICES HOME DEPOT USA TYANN DEVELOPMENT COMPANY DESCRIPTION AMOUNT CELL PHONE USE 56.31 PAGER USE 41.93 SHI- SOFTWARE 312.00 MOBILE RADIO 2,748.38 REFUSE VEHICLES 15,528.86 UNIFORM /PROTECTIVE CLOTHING 14.98 VEHICLE MAINT- SERVICES 1,250.00 LANDFILL TIPPING FEES 2,488.20 RECYCLE GLASS 200.00 RECYCLE GLASS 3,953.18 OPWA OPERATING FUND TOTAL 43,297.71 WATERLINE IMPROVEMENTS 35,658.00 618708/FAP040006 -L 21,756.08 618710/ORF01002 -L 11,374.51 618713/FAP010003 -L 6,473.13 618716/ORF020017 -L 8,684.84 618719/ORF99008 -L 3,563.85 618721 /FAP92107 -LB 5,051.69 618731/2006 REV BONDS 36,257.50 CAPITAL IMPROVEMENTS FUND TOTAL 128,819.60 SERIES 2004 NOTE 133,177.35 SERIES 2005 NOTE 134,621.18 DEVELOPMENT AGREEMENT 7,324.66 OPWA SALES TAX FUND TOTAL 275,123.19 DEVELOPMENT AGREEMENT 26,762.19 OPWA SALES TAX SUB ACCT FUND TOTAL 26,762.19 OPWA GRAND TOTAL 474,002.69 OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 9/15/2007 FUND TOTAL 1,820.55 73,669.16 MEMORANDUM TO: HONORABLE CHAIR AND TRUSTEES OWASSO PUBLIC WORKS AUTHORITY FROM: SHERRY BISHOP ADMINISTRATIVE SERVICES DIRECTOR SUBJECT: OPWA, SERIES 2007 NOTE TRANSFER LOAN PROCEEDS DATE: September 28, 2007 BACKGROUND: Capital projects for the City of Owasso are funded by the third penny sales tax and budgeted in the Capital Improvements Fund of the City of Owasso. When those projects are financed by debt, the debt is issued by the OPWA and the loan payments are funded by the third penny sales tax. In September, the $10,000,000 OPWA Sales Tax Revenue Note, Series 2007 was issued to fund capital projects of the City. Fees and expenses totaling $166,350 were paid from the proceeds of the loan leaving $9,833,350 available to fund projects. As issuer of the loan, those project funds are held by the OPWA. Because the capital projects are budgeted in the Capital Improvements Fund of the City, the loan proceeds need to be transferred from the OPWA Fund to the Capital Improvements Fund of the City. RECOMMENDATION: Staff recommends Trustee authorization for payment of the transfer of loan proceeds from the OPWA Fund to the Capital Improvements Fund of the City in the amount of $9,833,350. MEMORANDUM TO: HONORABLE CHAIR AND TRUSTEES OWASSO PUBLIC WORKS AUTHORITY FROM: SHERRY BISHOP ADMINISTRATIVE SERVICES DIRECTOR SUBJECT: OPWA RESOLUTION NO. 2007-09 AUTHORIZING OWRB LOAN APPLICATION DATE: September 28, 2007 BACKGROUND: The Wastewater Master Plan of 2005 recommended various improvements to Owasso's wastewater system. Among the immediate needs identified, the plan recommended the investment of approximately $7 million for the upgrade of the Wastewater Treatment Plant, the 117'h Street Pump Station and an interceptor to serve the developing area east of Owasso (Stone Canyon). On July 3, 2007, OPWA Trustees approved an engineering services agreement with Greeley and Hansen LLC for design of the Wastewater Treatment Plant and Pump Station improvements. Funding for those projects is expected to be provided by the Oklahoma Water Resources Board (OWRB). The OWRB provides low interest long -term financing for water and wastewater projects. For the past fifteen years, all of Owasso's water and wastewater projects have been financed by the OWRB. Resolution No. 2007 -09 authorizes the application to the OWRB for financial assistance through the OWRB State Revolving Fund for the purpose of financing wastewater system improvements. Additionally, the resolution authorizes payment of a loan application fee to the OWRB and authorizes Wells Nelson & Associates (Keith McDonald) to act on behalf of the OPWA. If the application for funding is approved by the OWRB, authorization for the loan would require additional action by the OPWA Trustees and the City Council at a future meeting. RECOMMENDATION: Staff recommends Trustee approval of OPWA Resolution No. 2007 -09 a resolution agreeing to file application with the OWRB for financial assistance through the OWRB State Revolving Fund Program for the purpose of financing wastewater system improvements and containing other provisions related thereto. ATTACHMENT: OPWA Resolution No. 2007 -09 OWASSO PUBLIC WORKS AUTHORITY RESOLUTION NO. 2007-09 A RESOLUTION AGREEING TO FILE AN APPLICATION WITH THE OKLAHOMA WATER RESOURCES BOARD (THE "OWRB ") FOR FINANCIAL ASSISTANCE THROUGH OWRB STATE REVOLVING FUND PROGRAM, WITH THE LOAN PROCEEDS BEING FOR THE PURPOSE OF FINANCING WASTEWATER SYSTEM IMPROVEMENTS AND RELATED IMPROVEMENTS SERVING THE CITY OF OWASSO, OKLAHOMA; AND CONTAINING OTHER PROVISIONS RELATED THERETO. WHEREAS, The Owasso Public Works Authority (the "Authority ") has under consideration improvements to the wastewater system serving the City of Owasso, Oklahoma, to include improvements necessary to upgrade the wastewater collection and treatment system, including engineering studies to determine the need for wastewater collection line repair and replacement, engineering, design and construction of capacity increase for the wastewater treatment plant, improvements to the N 117 East Avenue lift station, the N 76 Street sanitary sewer interceptor and other related engineering design and construction (collectively, the 'Project "); and WHEREAS, it is deemed desirable for the Authority to give preliminary authorization for the issuance of obligations for such purpose; and WHEREAS, the Oklahoma Water Resources Board has made monies available to qualified entities for the financing of certain qualifying projects; and WHEREAS, the Authority hereby agrees to file an application(s) with the Oklahoma Water Resources Board for financial assistance in the aggregate amount as, based upon engineering studies currently in progress, will be sufficient to pay certain of the costs associated with the referenced Project. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE OWASSO PUBLIC WORKS AUTHORITY, THAT: Section 1. Application. The Authority shall file an Application(s) with the Oklahoma Water Resources Board seeking financial assistance through the OWRB State Revolving Fund Program; and the Chairman or Vice Chairman and Secretary or Assistant Secretary of the Authority are hereby authorized to execute said Application(s) for and on behalf of the Authority. The Authority is further authorized to advance to the Oklahoma Water Resources Board the necessary application fees in connection with the referenced Application(s). Section 2. Professionals. The Authority hereby authorizes Wells Nelson & Associates, L.L.C., to prepare and submit the referenced Application(s) on behalf of the Authority and to take such other action as is necessary to obtain financing for the referenced Project. Section 3. Other Matters. The Chairman or Vice Chairman and Secretary or Assistant Secretary of the Authority are hereby authorized and directed to do all other lawful things necessary to carry out the terms and conditions of this Resolution. PASSED, ADOPTED AND APPROVED THIS 2ND DAY OF OCTOBER, 2007. (SEAL) ATTEST: Sherry Bishop, Authority Secretary THE OWASSO PUBLIC WORKS AUTHORITY Stephen Cataudella, Chairman 2