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HomeMy WebLinkAbout1993.02.23_OPGA MinutesOWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING Tuesday, February 23, 1993, 5:30 p.m. Owasso City Hall MEMBERS PRESENT MEMBERS ABSENT STAR PRESENT Tom Rikkola Ed Sokolosky Marcia Boutwell Brian Skelton Rodney Ray Glenna Anderson Don Armstrong Bob Oldefest Jim Fitzsimmons The Owasso Public Golf Authority met in regular session on Tuesday, February 23, 1993 at 5:30 p.m. in the Owasso City Hall Conference Room per the Notice of Public Meeting posted on the City Hall bulletin board at 1:00 p.m. on Thursday, February 18, 1993. Chairperson Tom Rikkola called the meeting to order at 5 a 35 p.m. and declared a quorum present. ITEM 2: REQUEST APPROVAL O; THE MINUTES OF 1 7 1993 REGULAR 1R Glenna Anderson requested that Item 5, action relating to the solicitation for bids for completion of cart parts, reflect discussion prior to the motion to authorize the solicitation of bids. That discussion concerned the availability of funds, more particularly that authorization would be approved for the solicitation of bids so that the Authority will be ready for bidding if funds become available. Bob Oldefest moved to approve the minutes with the above addition, seconded by Brian Skelton. Motion carried 4-0. REQUESTITEM 3: APPROVAL REIMBURSEMENT ) BAILEY GOLF RANCH MANAGEMENT INC FOR EXPENSES A list of expenses in the amount of $6 6 for reimbursement to the sty account as included as a part of the agendapacket. GlennaAnderson fi approve Motion was seconded by Bob Oldefest and carried 4-0. An addendum to the claims list was distributed and nine claims were submitted for payment, with a total amount of $32,640.33. Brian Skelton moved to approve payment of the claims. Motion was seconded by Glenna Anderson and carried 4-0. Owasso Public Golf Authority Minutes of February 23, 1993 Page 2 ITEM 5: INTERVIEW AND REQUEST FOR APPROVAL OF RECOMMENDED APPLICANT FOR GOLF PRO POSITION Mr Fitzsimmons stated that three candidates had been interviewed for the position of golf professional. Resumes of those three candidates were included in the agenda packet. He recommended Warren Lehr for the position. Mr Lehr is currently lst Assistant Pro at Hillcrest Country Club in Bartlesville and has had experience with both public and private courses. Mr Lehr was introduced and the Trustees were given an opportunity to interview him. Following the interview and discussion, Bob Oldefest moved to approve the recommendation presented to the Trustees and hire Mr Warren Lehr as Golf Pro. Motion seconded by Glenna Anderson and carried 4-0. ITEM 6: DISCUSSION AND APPROPRIATE ACTION RELATING TO THE PURCHASE OF COMPREHENSIVE AND COLLISION INSURANCE FOR THE 1993 FOR RANGER PICKUP Ms Boutwell stated that the lease/purchase agreement with Ford Motor Credit on the pickup requires that both liability and physical damage insurance be carried on the vehicle. It has been added to the city's fleet list for liability insurance through Oklahoma Municipal League, however, the city is self insured for comprehensive and collision insurance. OML has quoted a yearly premium of $891, with a $500 deductible, for comprehensive and collision insurance. Following discussion, Brian Skelton moved to purchase comprehensive and collision insurance through OML. Motion was seconded by Glenna Anderson and carried 4-0. ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR THE ENDORSEMENT OF INSURANCE SETTLEMENT CHECK TO LESSOR/OWNER OF EQUIPMENT STOLEN ON JANUARY 8, 1993 On January 8, 1993, thieves removed a new tractor, trailer, and front-end loader attachment from the temporary staging area on the golf course. The items were being lease/purchased from Textron Financial, Inc and were insured by the Authority through the management firm. The insurance company has issued a settlement check to the Authority, Bailey Golf Ranch Management and Textron Financial in the amount of $18,950. After checking with legal. counsel, it is staff opinion that the equipment was legally owned by Textron and would not be subject to bidding requirements. Therefore, staff recommended that the Trustees authorize the endorsement of the settlement check and that the check be transmitted to Textron Financial so that the equipment can be provided as per the lease/purchase agreement. Following discussion, Brian Skelton moved to authorize the Chair to endorse the settlement check so that it can be transmitted to Textron Financial. Motion was seconded by Bob Oldefest and carried 4-0. Owasso Public Golf Authority Minutes of February 23, 1993 Page 3 ITEM 8: DISCUSSION AND APPROPRIATE ACTION RELATING TO THE SOLICITATION OF BIDS FOR THE CONSTRUCTION OF A MAINTENANCE FACILITY, CART FACILITY, AND CLUBHOUSE Mr Armstrong discussed the proposed maintenance facility. There was discussion as to whether the facility should be bid as a total package or bid with add alternates. Following discussion, Bob Oldefest moved to authorize the solicitation of bids for the construction of a maintenance facility based on a building shell and slab with chemical treatment and storage facilities, and that all other parts of the facility be bid as add alternates. Motion was seconded by Glenna Anderson and carried 4-0. Mr Fitzsimmons discussed a clubhouse and cart facility. The type of building and length of lease were discussed. He will bring more details to the next meeting. The clubhouse road has been surveyed and staked and the County will begin construction as soon as weather permits. Question was asked concerning easements for the road and Mr Ray stated that easements and right-of-way had not yet been obtained; however, there is an agreement with the Bailey Trust to enter the property for the purpose of constructing a road. ITEM 10: DISCUSSION OF FEASIBILITY STUDY UPDATE AND COMPLETION FINANCING Randy Nelson of Stifel, Nicolaus & Company was present. He stated that he had been in contact with Bailey Golf Ranch Management concerning projected revenues and expenses and did not feel that the Authority was in a position to service any further bond indebtedness. Mr Ray has contacted Coopers & Lybrand concerning an updated Feasibility Study; however, nothing has been agreed to at this time. Other methods of financing were discussed. Staff will bring a report to the next meeting. ITEM 11: GENERAL DISCUSSION AND UPDATE ON GOLF COURSE MANAGEMENT ISSUES ITIr Armstrong will bring to the next meeting a request for more equipment. Plans are to add two more persons to Mr Ruark's staff on March I and three people on March 15. Reve Hammons of Pittman -Poe & Associates distributed a memorandum containing four items of concern. That memorandum is attached to, and made a part of, these minutes. Owasso Public Golf Authority Minutes of February 23, 1993 Page 4 The Chair called a special meeting of the Trustees at 4:30 p.m. on Tuesday, March 9, 1993 and requested that staff contact the Authority's legal counsel and bond counsel to see if they can attend the meeting. ITEM 13: ADJOURNMENT Brian Skelton moved, seconded by Bob Oldefest to adjourn. Motion carried and the meeting was adjourned at 8:15 p.m. ---------- T M Rikkola, Jr, Chairperson Mar is Boutwell, Authority Secretary