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Home My WebLink About2024.12.17_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY (OPGA) Council Chambers Old Central Building 109 North Birch, Owasso, OK Tuesday, December 17, 2024 - 6:30 PM NOTE: APPROPRIATE ACTION may include, but is not limited to: acknowledging, affirming, amending, approving, authorizing, awarding, denying, postponing, or fabling. AGENDA PZECEIVED 1. Call to Order - Chair Alvin Fruga DEC 13 202442-L6;9- 2. Roll Call City Clerk's Office 3. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable.) A. Approve minutes - December 3, 2024, and December 10, 2024, Regular Meetings B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Consideration and appropriate action relating to bids received for the Bailey Ranch Golf Club #12 Drainage Project Chris Cook Staff recommends awarding the project to Fleetwood Services, LLC of Dallas, Texas for $98,791.70 and authorization to execute all necessary documents. 6. Report from OPGA Manager 7. Report from OPGA Attorney B. Official Notices (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Report - pay period ending date November 30, 2024 • Monthly Budget Status Report - November 2024 9. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 10. Adjournment Notice of Public Meeting filed in the office of the City Clerk on Friday, December 8, 2023, and the Agenda posted at City Hall, 200 South Main Street, at 12:00 pmonFriday, December 13, 2024. M. Stevens, City The City of Owasso encourages citizen participation. To request ontbccommodation due to a disability, contact the City Clerk prior to the scheduled meeting by phone 918-376-1502 or by email to istevens@cityofowasso.com OWASSO PUBLIC GOLF AUTHORITY (OPGA) MINUTES OF REGULAR MEETING TUESDAY, DECEMBER 3, 2024 The Owasso Public Golf Authority (OPGA) met in regular session on Tuesday, December 3, 2024, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed Friday, December 8, 2023; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 1:00 pm on Wednesday, November 27, 2024. 1. Call to Order -Chair Alvin Fruga called the meeting to order at 7:10 pm. 2. Roll Call - A quorum was declared present. Present Chair -Alvin Fruga Trustee - Doug Bonebrake Trustee - Paul Loving Trustee - Cody Walter Absent Vice Chair- Lyndell Dunn Staff: Authority Manager - Chris Garrett / Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable.) A. Approve minutes - November 19, 2024, Regular Meeting B. Approve claims Mr. Loving moved, seconded by Mr. Walter, to approve the Consent Agenda as presented, with claims totaling $14,468.37. YEA: Loving, Walter, Bonebrake, Fruga NAY: None Motion carried: 4-0 4. Consideration and appropriate action relating to items removed from the Consent Agenda -None 5. Consideration and appropriate action relating to Resolution 2024-02, amending current green fees and membership rates to be charged at the Bailey Ranch Golf Club and establishing an effective date - Cory Burd presented the item, recommending approval of Resolution 2024-02. There were no comments from the audience. After discussion, Mr. Loving moved, seconded by Mr. Bonebrake, to approve Resolution 2024-02, as recommended. YEA: Bonebrake, Walter, Loving, Fruga. NAY: None Motion carried: 4-0 6. Report from OPGA Manager - None 7. Report from OPGA Attorney - None 8. Official Notices - The Chair acknowledged receipt of the following: • Payroll Payment Report - pay period ending date November 16, 2024. 9. New Business - None 10. Adjournment Mr. Bonebrake, moved, seconded by Mr. Loving, to adjourn the meeting. YEA: Bonebrake, Walter, Loving, Fruga NAY: None Motion carried: 4-0 and the meeting adjourned at 7:13 pm. Juliann M. Stevens, Authority Clerk Alvin Fruga, Chair OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND PUBLIC GOLF AUTHORITY MINUTES OF JOINT REGULAR MEETING TUESDAY, DECEMBER 10, 2024 The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority (OPGA) met in a joint regular meeting on Tuesday, December 10, 2024, in the Council Chambers at Old Central, 109 North Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting filed Friday, December 8, 2023; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 12:00 pm on Friday, December 6, 2024. 1. Call to Order - Mayor/Chair Alvin Fruga called the meeting to order at 6:00 pm. 2. Roll Call A quorum was declared present. Present Absent Mayor/Chair- Alvin Fruga Councilor/Trustee Doug Bonebrake Vice Mayor/Vice Chair - Lyndell Dunn Councilor/Trustee - Paul Loving Councilor/Trustee - Cody Walter Staff: City/Authority Manager- Chris Garrett; City/Authority Attorney - Julie Lombardi 3. Discussion relating to a request for a new Planned Unit Development (PUD) for 1st Street Lofts, a multi- family development located at 207 West 1st Street, as referenced in application OPUD 24-02 Wendy Kramer presented the item and discussion was held. It was further explained this item will be placed on the December 17, 2024, City Council agenda for consideration and action. 4. Discussion relating to proposed amendments to Part 11, Recreation and Cultural Affairs, of the Owasso Code of Ordinances, establishing a film permit and associated fee schedule Shellie Wingert presented the item and discussion was held. It was further explained this item will be placed on the December 17, 2024, City Council agenda for consideration and action. S. Discussion relating to proposed amendments to Part 13, Public Safety, of the Owasso Code of Ordinances, Chapter 2 Fire Department, Article C Ambulance Service, Section 13-236, Funding for Ambulance Service as it relates to multi -family residential dwelling units David Hurst presented the item and discussion was held. It was further explained this item will be placed on the December 17, 2024, City Council agenda for consideration and action. 6. Discussion relating to the monthly sales and use tax report and revenue outlook Carly Novozinsky presented the item and discussion was held. 7. City/Authority Manager Report Chris Garrett reported on various upcoming city events. 8. City Councilor/Trustee comments and inquiries None 9. Adjournment The meeting adjourned at 6:41 pm. Alvin Fruga, Mayor/Chair Juliann M. Stevens, City Clerk Claims List-12/17/2024 Fund Vendor Name Payable Description Payment Amount 55 OPGA FLEET FUELS LLC CART FUEL $622.44 JPMORGAN CHASE BANK WALMART-HEATERS $51.68 YAMAHA GOLF CAR COMPANY CART MAINTENANCE $4,472.29 CART OPERATIONS -Total $5,146.41 AT&T PHONE USE $29.10 CITY OF OWASSO WATER SERVICE $6,758.50 HARRELUS, LLC SUPPLIES $17,826.00 JPMORGAN CHASE BANK AMAZON -SILT FENCE $39.51 JPMORGAN CHASE BANK CORE&MAIN-DRAIN PIPE $316.00 JPMORGAN CHASE BANK CORNERSTONE -CHAIN $6.00 JPMORGAN CHASE BANK CORNERSTONE -REPAIR $45.99 JPMORGAN CHASE BANK CORNERSTONE -TREE WRAP $8.99 JPMORGAN CHASE BANK HOLMAN SEED -SEEDS $7.20 JPMORGAN CHASE BANK LOWES-DRAIN BASINS $169.96 JPMORGAN CHASE BANK MAIL THIS -SHIPPING $25.69 JPMORGAN CHASE BANK OK TURFGRASS-CONF REG $815.00 JPMORGAN CHASE BANK OREILLY-BATTERIES $63.94 JPMORGAN CHASE BANK OREILLY-BATTERY $215.99 JPMORGAN CHASE BANK OREILLY-HOSE REPAIR $76.05 JPMORGAN CHASE BANK OREILLY-REFUND ($10.00) JPMORGAN CHASE BANK OREILLY-SPARK PLUGS $2%05 JPMORGAN CHASE BANK PLATINUM -SECURITY $25.00 JPMORGAN CHASE BANK TOPSOIL-1 LOAD $250,00 JPMORGAN CHASE BANK TOPSOIL-2 LOADS $600.00 JPMORGAN CHASE BANK TURNPRO-POND TREAT $1,899.00 JPMORGAN CHASE BANK USPS-SHIPPING $3.54 MOTOR CONTROLS DUES $650.00 P & K EQUIPMENT GRINDING STONES $446.21 THE HUNTINGTON NATIONAL BANK MAINT EQUIP LEASE $5,207.39 UNIFIRST HOLDINGS LP ENVIRONMENTAL CHARGE $24.50 UNIFIRST HOLDINGS LP JANITORIAL SERVICE $34.10 UNIFIRST HOLDINGS LP SHOP TOWEL SERVICE $49.16 UNIFIRST HOLDINGS LP UNIFORM CLEANING $27.84 VERIZON WIRELESS WIRELESS CONNECTION $85.20 COURSE MAINT -Total $35,814.91 COX COMMUNICATIONS PHONE USAGE $7.94 CUTTER & BUCK INC UNIFORM $99.00 JPMORGAN CHASE BANK IMAGEFIRST-SUPPLIES $357.36 JPMORGAN CHASE BANK LOWES-SUPPLIES $13.72 JPMORGAN CHASE BANK SAMS-SUPPLIES $72.08 JPMORGAN CHASE BANK WALMART-SUPPLIES $14.60 Claims List - 12117/2024 Fund Vendor Name Payable Description Payment Amount 55 OPGA FOOD & BEV - Total $564.70 AT&T LONG DISTANCE PHONE $10.59 CINTAS CORPORATION SUPPLIES $737.98 CITY OF OWASSO WATER SERVICE $192.50 COX COMMUNICATIONS PHONE USAGE $3.97 JAMES R HAYES FLAGPOLE LIGHTS $2,100.00 JPMORGAN CHASE BANK AT HOME STORE-DECPR $299.99 JPMORGAN CHASE BANK COX -CABLE $128,45 JPMORGAN CHASE BANK HOME DEPOT -DECOR $238.00 JPMORGAN CHASE BANK PLATINUM -SECURITY $25.00 JPMORGAN CHASE BANK PROGUARD-PEST $250.00 JPMORGAN CHASE BANK UNIFIRST-SUPPLIES $441.18 JPMORGAN CHASE BANK WM-DISPOSAL $597.55 STANDLEY SYSTEMS, LLC COPIER $297.81 UNITED STATES GOLF ASSOCIATION DUES $175.00 GOLF ADMIN -Total $5,498.02 COX COMMUNICATIONS PHONE USAGE $11.91 JPMORGAN CHASE BANK USPS-POSTAGE $15.75 GOLFSHOP -Total $27.66 JPMORGAN CHASE BANK ACUSHNET-MERCH EXP $1,794.23 JPMORGAN CHASE BANK AHEAD-MERCH EXP $580.33 JPMORGAN CHASE BANK CALLAWAR-MERCH EXP $809.00 JPMORGAN CHASE BANK IMPERIAL -FOOD $154.40 JPMORGAN CHASE BANK IMPERIAL-MERCH EXP $892.52 JPMORGAN CHASE BANK PING-MERCH EXP $168.82 JPMORGAN CHASE BANK SAMS-FOOD $1,226.49 JPMORGAN CHASE BANK WALMART-FOOD $63.05 OPGA -Total $5,688.84 OPGA -Total $52,740.54 OPGA Grand Total $52,740.54 2 TO: The Honorable Chair and Trustees FROM: Chris Cook, Bailey Ranch Golf Club Course Superintendent SUBJECT: Drainage Project DATE: December 13, 2024 BACKGROUND: Bailey Ranch Golf Club was constructed in 1992 with a drainage plan as part of the overall design criteria. Over the years, numerous areas of the course have shown a need for supplemental drainage to be added. One of the biggest drainage issues is on hole #12. This hole is low, relatively flat, and the surrounding area drains onto it. Design and cost estimates were completed by Craig & Coyne Design in 2023 and budgeted at $65,000. Additional funds were budgeted in this fiscal year to ensure the project completion. PROPOSED WORK: The proposed drainage project would utilize an open ditch concept, with cart access points to facilitate the movement of stormwater off the property. This will significantly improve the playability and health of the turf on the twelfth hole. Another objective of this project will be to move the current forward tee box much closer to the cart path improving accessibility for seniors. BID PROCESS: The project was advertised on the city website and contractors were notified of the advertisement. A pre -bid meeting was conducted on November 12, 2024, with five (5) contractors in attendance. Two (2) quotes were submitted. The lowest responsive bidder, Fleetwood Services, LLC, built the new greens, tee boxes, and irrigation upgrades in 2021. BID TABULATION: VENDOR QUOTE Fleetwood Services LLC $98,791.70 Truth Excavation $203,575.20 FUNDING: Funding for this project is included in the FY2025 OPGA budget. RECOMMENDATION: Staff recommends awarding the Bailey Ranch Golf Club #12 Drainage Project to Fleetwood Services, LLC of Dallas, Texas for$98,791.70. CITY OF OWASSO OPGA PAYROLL PAYMENT REPORT PAY PERIOD ENDING 11/30/2024 Department Total Payroll Expenses Golf Shop $ 18,480.75 Cart Operations Course Maintenance Food & Beverage Golf Course Administration TOTAL OPGA PAYROLL 3,153.23 30,856.11 7,497.85 11.721.67 $ 71,709.61 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY FISCAL YEAR 2024-2025 Budgetary Basis Statement of Revenues & Expenses As of November 30, 2024 MONTH YEAR PERCENT TO -DATE TO -DATE BUDGET OF BUDGET OPERATING REVENUES: Golf shop fees $ 60,914 $ 431,489 $ 783,788 55.05% Cart Rental 11,998 110,902 221,681 50.03% Food & beverage 11,873 117,518 200,183 58.7197 COS -- food & beverage (5,720) (53,506) (99,868) 53.58% Merchandise sales 11,435 104,056 188,654 55.16% COS -- merchandise (9,208) (78,487) (154,688) 50.74% TOTAL OPERATING REVENUES $ 81,293 $ 631,971 $ 1,139,750 55.45% OPERATING EXPENSES: Golf Shop $ (24,156) $ (147,165) $ (352,847) 41.71% Cart Operations (15,608) (92,547) (230,749) 40.11% Golf Course Maintenance (79,162) (496,246) (1,047,023) 47.40% Food & Beverage (15,928) (97,357) (188,557) 51.63% Golf Administration (29,405) (143,371) (379,963) 37.73% Capital Outlay (25,840) (25,840) (160,000) 16.15% TOTAL OPERATING EXPENSES $ (190,099) $ (1,002,525) $ (2,359,139) 42.50% OPERATING REVENUES OVER (UNDER) EXPENDITURES $ (108,806) $ (370,554) $ (1,219,389) NONOPERATING REVENUES (EXPENSES): Transfer from General $ 83,333 $ 416,667 $ 1,000,000 41.67% Other revenues/(expenses) 1,536 5,208 9,936 52.41% TOTAL NONOPERATING REVENUES (EXPENSES) $ 84,869 $ 421,874 $ 1,009,936 41.77% NET INCOME (LOSS) $ (23,937) $ 51,321 $ (209,453) ENCUMBRANCES OUTSTANDING $ (102,051) FUND BALANCE (Budgetary Basis) Beginning Balance 516,329 516,329 Ending Balance $ 465,599 $ 306,876