HomeMy WebLinkAbout1994.02.22_OPGA MinutesOWASSO PUBLIC GOLF AUTHORITY
MINUTES OF REGULAR MEETING
Tuesday, February 22, 1994, 5 e 30 p.m.
Owasso City Hall
MEMBERS PRESENT MEMBERS ABSENT STAFF PRESENT
Brian Skelton Tom Rikkola Marcia Boutwell
Glenna Anderson Jim Fitzsimmons
Bob Oldefest Warren Lehr
Ed Sokolosky Dirk Ruark
The Owasso Public Golf Authority met in a regular session on Tuesday, February 22, 1994 at
5:30 p.m. in the Owasso City Hall per the Notice of Public Meeting posted on the City Hall
bulletin board at 5:00 p.m. on Thursday, February 17, 1994.
ITEM 1 e CALL TO ORDER
Chairperson Brian Skelton called the meeting to order at 5:30 p.m. and declared a quorum
present.
ITEM 2: REQUEST
APPROVAL OF O. • 1 REGULAR
MEETING • �.. f. ' j Y • lSPECIAL _.. .. ._..
MEETING
Glenna Anderson moved, seconded by Ed Sokolosky, to approve the minutes as written. Motion
carried 4-0.
Mr Fitzsimmons reviewed and discussed the financial reports for the month of January.
MANAGEMENTITEM 4: REQUEST APPROVAL FOR REIMBURSEMENT TO BAILEY GOLF RANCH
Mr Fitzsimmons requested reimbursement to Bailey Golf Ranch Management in the amount of
$50,260.58. A list of expenses was included in the packet. Glenna Anderson moved, seconded
by Ed Sokolosky to approve the reimbursement to Bailey Golf Ranch Management. Motion
carried 4-0.
There were two claims totaling $51,135.58. Glenna Anderson moved, seconded by Ed
Sokolosky, to approve the claims. Motion carried 4-0.
4
Owasso Public Golf Authority
Minutes of February 22, 199°
Page 2
ITEM 6e CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE
REQUEST FOR THE PURCHASE OF MATERIALS TO COMPLETE THE
OFFICE AREA AT THE MAINTENANCE FACILITY
At a special meeting on January 3, 1994, the trustees voted to authorize the solicitation of bids
for the purchase of materials to complete the office area at the maintenance facility. Subsequent
to that decision, it was determined that all the materials required could not be purchased from
a sole source; and that no vendor would be able to supply materials in an amount that would
require the bid process. However, it is still necessary to authorize the purchase of those
materials. Bob Oldefest moved to authorize the purchase of materials to complete the office area
at the maintenance facility. Motion seconded by Ed Sokolosky and carried 4-0.
ITEM 7: CONSIDERATION D APPROPRIATE
AWARD OF A CONTRACTO• THE COMPLETIONO
OMS
AND SEPTIC SYSTEM AT A
One bid was received on this project. Mr Ruark reported that the bid was higher than
anticipated and recommended that the bid be rejected as being too high. Ed Sokolosky moved,
seconded by Glenna Anderson, to reject the bid. Motion carried 4-0.
ITEM 8: CONSIDERATION E APPROPRIATE ;
' COMPLETE THE
rE . .ROOM S AND AUTHORIZESUB
c
CTING THE SEPTIC
SYSTEM AT THE
MAINTENANCE
, t.
Mr Ruark stated that the restrooms and septic system at the maintenance facility could be
completed by utilizing golf course employees for the construction of the restrooms, and sub-
contracting the septic system. He estimated the cost at $11,100, which is a savings of $2000
over the budgeted amount. Ed Sokolosky moved to authorize the purchase of materials to
complete the restrooms, and the sub -contracting of the septic system. Motion seconded by
Glenna Anderson and carried 4-0.
ITEM 9e GENERAL DISCUSSION OF BRAINSTORMING SESSION A RELATED
ITEMS
Glenna Anderson, Dirk Ruark, and Warren Lehr discussed a List of priority items resulting from
conversations with representatives of the Bailey Foundation. Bland Pittman was also present to
lend his expertise to the discussion. Consensus was that a special meeting should be held to
further discuss and prioritize those items. The Chair called a special meeting at 5:30 p.m. on
Tuesday, March S for that purpose and to discuss clubhouse concepts.
Bob Oldefest out at 6:50 p.m.
Owasso Public Golf Authority
Minutes of February 22, 1994
Page 3
ITEM 10: GENERAL DISCUSSION AND UPDATE ON GOLF COURSE
MANAGEMENT ISSUES
None
HnIVIUVER
Mr Fitzsimmons discussed 1994-95 proposed rates.
ITEM 12: UNFINISHED BUSINESS
Mr Lehr reported that the high school golf team has been using the course, but that no
agreement has been signed. He will follow up.
ITEM 13: NEW BUSINESS
None
Ed Sokolosky moved, seconded by Glenna Anderson to adjourn. Motion carried and the
meeting was adjourned at 7:20 p.m.
Brian Skelton, Chairperson