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HomeMy WebLinkAbout2025.02.18_City Council AgendaPUBLIC NOTICE OF MEETING CANCELLATION OWASSO CITY COUNCIL The February 18, 2025, Regular Meeting of the Owasso City Council is cancelled due to inclement weather. PUBLIC NOTICE OF THE MEETING OF THE OWASSO CITY COUNCIL Council Chambers Old Central Building 109 North Birch, Owasso, OK Tuesday, February 18, 2025 - 6:30 FM NOTE: APPROPRIATE ACTION may include, but is not limited to: acknowledging, affirming, amending, approving, authorizing, awarding, denying, postponing, or fabling. AGENDA 1. Call to Order - Mayor Alvin Fruga RECEIVED 2. Invocation - Pastor Smokey Hurst of Bold Community Church FEB 13 2025� 3. Flag Salute City Clerk's Office 4. Roll Call 5. Presentation of the Employee of the Quarter- Chris Garrett 6. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable.) A. Approve minutes - February 4, 2025, and February 11, 2025, Regular Meetings B. Approve claims C. Accept the Sports Park Restroom Renovation Project and authorize final payment to Tektone Builders of Claremore, Oklahoma in the amount of $121,200.00 D. Accept public infrastructure improvements of a fire line tap and valve located at 9441 North Garnett Road (Smith Farms Village Lot 3, Block 9) E. Accept public infrastructure improvements of two concrete approaches, concrete storm piping, and sanitary sewer located at the southeast corner of East 861h Street North and North Memorial Drive (Casa Del Mar) F. Accept public infrastructure improvements of a concrete approach including sidewalk located at 13133 East 1 I6fh Street North (Dollar Tree) G. Accept public infrastructure improvements of new potable water lines, a new fire line, and fire hydrants located at 12901 East 861h Street North (Owasso High School Track) H. Declare the 2007 AIIeyCat Recycle Trailer: 1 D9CP 131 17B388001 as surplus to the needs of the City and authorize disposal via online auction 7. Consideration and appropriate action relating to items removed from the Consent Agenda 8. Consideration and appropriate action relating to the acquisition of approximately 0.32 acres located at 113 West 1st Street in the Owasso Redbud District for use as public parking JJ Dossett Staff recommends approval for the Owasso Public Works Authority to purchase the property in the amount of $188,985.69 from Owasso lsl Ave Holdings LLC, and authorization to execute all necessary documents. 9. Consideration and appropriate action relating to an application to vacate the Cornerstone Hardware Final Plat located at 11550 North 1291h East Avenue Alexa Beemer Staff recommends approval to vacate Plat #6468 for Cornerstone Hardware. 10. Consideration and appropriate action relating to a final plat for Cornerstone Hardware Amended, consisting of approximately 6.55 acres and located at 11550 North 129rh East Avenue Alexa Beemer Staff recommends approval of the Cornerstone Hardware Amended Final Plat. Owasso City Council February 18, 2025 Page 2 11. Consideration and appropriate action relating to Resolution 2025-01, authorizing the submiffat of an application for Surface Transportation Block Grant Funds for the East 86th Street North Lane Widening from North Garnett to North 119th East Avenue Project Dwayne Henderson Staff recommends approval of Resolution 2025-01. 12. Consideration and appropriate action relating to a contract for traffic striping at various locations Dwayne Henderson Staff recommends authorization for payment of $132,745.65 to Direct Traffic Control, Inc. of Muskogee, Oklahoma (State of Oklahoma approved contract #SW766), and authorization to execute all necessary documents. 13. Consideration and appropriate action relating to an agreement for the cost of maintenance and operation of US 169 highway illumination equipment from East 66ih Street North to East 86th Street North Dwayne Henderson Staff recommends approval of the Maintenance Agreement for the installation of highway Illumination along US Hwy 169, East 661h Street North to East 86th Street North, and authorization to execute the all necessary documents. 14. Consideration and appropriate action relating to an agreement for engineering services for the 2025 Traffic Signal System Timing Study Larry Escalanta Staff recommends approval of the Agreement for Engineering Services with Kimley-Horn and Associates, Inc, of Oklahoma City, Oklahoma, in the amount of $87,600.00, and authorization to execute all necessary documents. 15. Consideration and appropriate action relating to the purchase of a vehicle lift for the new Public Works Facility Chris Roberts Staff recommends approval to purchase a Stertil-Kone SKYLIFT 200, including ancillary components, from Malchi Automotive Equipment Supply, Inc. of Broken Arrow, Oklahoma, in the amount of $155,751.32. 16. Report from City Manager 17. Report from City Attorney 18. Report from City Councilors 19. Official Notices (documents for acknowledgment of receipt or information only, no discussion or action will be taken) • Payroll Payment Report - pay period ending date February 8, 2025 • Healthcare Self -Insurance Claims - dated as of January 31, 2025 • Monthly Budget Status Report - January 2025 • Change Orders No.l and No. 2 executed by the City Manager or designee for the Public Works Facility Project Owasso City Council February 18, 2025 Page 3 20. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 21. Adjournment Notice of Public Meeting filed in the office of the City Clerk on Friday, December 13, 2024, and the Agenda posted at City Hall, 200 South Main Street, of 2:00 pm,.op Thursday, February 13, 2025. M. Stevens, City The City of Owasso encourages citizen participation. To request an accommodation due to a disability, contact the City Clerk prior to the scheduled meeting by phone 918-376-1502 or by email to istevens@citvofowosso.com OWASSO CITY COUNCIL MINUTES OF REGULAR MEETING TUESDAY, FEBRUARY 4, 2024 The Owasso City Council met in regular session on Tuesday, February 4, 2025, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed Friday, December 13, 2024; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 2:00 pm on Thursday, January 30, 2025. 1. Call to Order - Mayor Alvin Fruga called the meeting to order at 6:30pm. 2. Invocation - The Invocation was offered by Youth Pastor Michael Black of Destiny Life Church. 3. Flag Salute - Councilor Paul Loving led the flag salute. 4. Roll Call - A quorum was declared present. Present Absent Mayor - Alvin Fruga None Vice Mayor- Lyndell Dunn Councilor- Doug Bonebrake Councilor -Paul Loving Councilor- Cody Walter Staff: City Manager- Chris Garrett / City Attorney - Julie Lombardi 5. Presentation of Character Trait of Attentiveness - Chad Balthrop presented the character trait for February. 6. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable.) A. Approve minutes - January 21, 2025, Regular Meeting B. Approve claims C. Accept the Honey Creek Channel Rehabilitation Project and authorize final payment of $11,162.50 to Ellis Concrete Construction, LLC of Okmulgee, Oklahoma D. Approve Early Retirement Benefits for Alvin Cyrus E. Approve a budget amendment in the General Liability/Property Self -Insurance Fund, increasing appropriations for expenditures by $24,983.00 F. Declare the Bulldog Side by Side, A4PUTYSI AEA10409A; the AutoCrane 3203 PRX: 3203PRX-0506- 564; and the Diamondback Truck Bed Cover, as surplus to the needs of the City and authorize disposal via online auction Mr. Loving moved, seconded by Mr. Walter, to approve the Consent Agenda as presented, with claims totaling $456,352.13 YEA: Bonebrake, Dunn, Loving, Walter, Fruga NAY: None Motion carried: 5-0 7. Consideration and appropriate action relating to items removed from the Consent Agenda - None 8. Presentation of the Owasso Strong Neighborhood Initiative Annual Report - Jerry Fowler presented the item. Discussion was held. 9. Consideration and appropriate action relating to an amendment to the engineering agreement for the Smithview Channel and Rayola Detention Pond Improvements Project Daniel Dearing presented the item, recommending approval of Amendment No. 1 to the Agreement for Engineering Services with Meshek and Associates, LLC, of Tulsa, Oklahoma, in the amount of $56,040.00, and authorization to execute all necessary documents. There were no comments from the audience. Following discussion, Mr. Bonebrake moved, seconded by Mr. Dunn to approve the amendment and authorize execution of documents, as recommended. Owasso City Council February 4, 2025 Page 2 YEA: Bonebrake, Dunn, Loving, Walter, Fruga NAY: None Motion carried: 5-0 10. Presentation of the monthly Public Works Project Status Report - Roger Stevens presented the item and discussion was held. 11. Report from City Manager - None 12. Report from City Attorney -None 13. Report from City Councilors - None 14. Official Notices - The Mayor acknowledged receipt of the following: • Payroll Payment Report - pay period ending date January 25, 2025 15. New Business - None 16. Adjournment Mr. Dunn moved, seconded by Mr. Walter, to adjourn the meeting. YEA: Bonebrake, Dunn, Loving, Walter, Fruga NAY: None Motion carried: 5-0 and the meeting adjourned at 7:24pm. Juliann M. Stevens, City Clerk Alvin Fruga, Mayor OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND PUBLIC GOLF AUTHORITY MINUTES OF JOINT REGULAR MEETING TUESDAY, FEBRUARY 11, 2025 The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority (OPGA) met in a joint regular meeting on Tuesday, February 11, 2025, in the Council Chambers at Old Central, 109 North Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting filed Friday, December 13, 2024; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 9:30am on Friday, February 7, 2025. 1. Call to Order - Mayor/Chair Alvin Fruga called the meeting to order at 6:00 pm. 2. Roll Call A quorum was declared present. Present Absent Mayor/Chair-Alvin Fruga None Vice Mayor/Vice Chair - Lyndell Dunn Councilor/Trustee - Doug Bonebrake Councilor/Trustee - Paul Loving Councilor/Trustee -Cody Walter Staff: City/Authority Manager- Chris Garrett; City/Authority Attorney - Julie Lombardi 3. Discussion relating to application to vacate the Cornerstone Hardware Final Plat located at 11550 North 1291h East Avenue and to replat said property as Cornerstone Hardware Amended allowing for revised lot boundaries and easement locations Alexa Beemer presented the item. Discussion was held. It was further explained that both items would be placed on the February 18, 2025, City Council agenda for consideration and action. 4. Discussion relating to a proposed Resolution authorizing the submittal of an application for Surface Transportation Block Grant Funds for the East 86}h Street North Lane Widening from North Garnett to North 119+h East Avenue Project Dwayne Henderson presented the item. Discussion was held. It was further explained the item would be placed on the February 18, 2025, City Council agenda for consideration and action. 5. Discussion relating to the acquisition of approximately 0.32 acres located at 113 West 1st Street in the Owasso Redbud District for use as public parking A Dossett presented the item. Discussion was held. It was further explained the item would be placed on the February 18, 2025, City Council and OPWA agendas for consideration and action. 6. Discussion relating to the monthly sales and use tax report and revenue outlook Carly Novozinsky presented the item and discussion was held. 7. City/Authority Manager Report - None B. City Councilor/Trustee comments and inquiries - None 9. Adjournment The meeting adjourned at 6:34pm. Juliann M. Stevens, City Clerk Alvin Fruga, Mayor/Chair Claims List - 02/18/2025 Fund Vendor Name Payable Description Payment Amount 01 GENERAL AT&T PHONE USE $28.53 CINTAS CORPORATION FIRST AID SUPPLIES $161.91 DALE & LEES SERVICE INC HVAC REPAIRS $1,632.70 JPMORGAN CHASE BANK AMAZON -ASBESTOS TEST $59.99 JPMORGAN CHASE BANK AMAZON -BLINDS $18.25 JPMORGAN CHASE BANK AMAZON -BOX TAPE $13.89 JPMORGAN CHASE BANK AMAZON -FACE SHIELD $14.39 JPMORGAN CHASE BANK AMAZON -LAPTOP BAG $23.75 JPMORGAN CHASE BANK AMAZON -PC PARTS $184.43 JPMORGAN CHASE BANK AMAZON -RAM $79.95 JPMORGAN CHASE BANK AMAZON -SUPPLIES $213.22 JPMORGAN CHASE BANK DELL -LAPTOP $1,228.86 JPMORGAN CHASE BANK GRIMSLEYS-CLEANING SU $297.63 JPMORGAN CHASE BANK HOME DEPOT -FAUCETS $316.00 JPMORGAN CHASE BANK HOMEDEPOT-DIFF PANEL $111.84 JPMORGAN CHASE BANK INTL FACILITY -MEMBER $1,245.00 JPMORGAN CHASE BANK IQ -CAR WASH $16.00 JPMORGAN CHASE BANK LOWES-CRESCENT WRENCH $29.96 JPMORGAN CHASE BANK LOWES-DRILL BIT $14.98 JPMORGAN CHASE BANK LOWES-FAUCETS $29.12 JPMORGAN CHASE BANK LOWES-HITCH $70.77 JPMORGAN CHASE BANK LOWES-NEW LIGHTS $124.96 JPMORGAN CHASE BANK LOWES-TAX REFUND ($5.79) JPMORGAN CHASE BANK LOWES-TOILET REPAIR $20.98 JPMORGAN CHASE BANK LOWES-WD-40 $13.98 JPMORGAN CHASE BANK LOWES-WOOD POLISH $33.24 JPMORGAN CHASE BANK MEEKS-GLASS WRAP $383.00 JPMORGAN CHASE BANK ODP BUS SOL-SUPPLIES $11.86 JPMORGAN CHASE BANK SAMS-SUPPLIES $24.94 JPMORGAN CHASE BANK USPS-MAIL TEST $12.05 VERIZON WIRELESS WIRELESS CONNECTION $40.01 FACILITY MAINTENANCE -Total $6,450.40 FULLERTON HYDRO -TEST INC. CYLINDER LEASE $150.00 JPMORGAN CHASE BANK HOME DEPOT -LAMINATE $68.80 JPMORGAN CHASE BANK HOME DEPOT-MISC SUPP $210.44 JPMORGAN CHASE BANK HOME DEPOT -REFUND ($9.93) JPMORGAN CHASE BANK TOMMYS-FLEET $22.00 JPMORGAN CHASE BANK WATERSTONE-DRY CLEAN $36.55 VERIZON WIRELESS WIRELESS CONNECTION $123.98 GEN ANIMAL CONTROL -Total $601.84 BILLY BASORE JANUARY DIRT $216.67 1 Claims List - 02/18/2025 Fund Vendor Name Payable Description Payment Amount 01 GENERAL JPMORGAN CHASE BANK GREEN ACRE -SOD $21.00 JPMORGAN CHASE BANK LOWES-REFUND ($88.98) JPMORGAN CHASE BANK LOWES-TARP $177.96 UNIFIRST HOLDINGS LP UNIFORM SERVICES $9.60 GEN CEMETERY -Total $336.25 DWAYNE TOWNSEND MARTIAL ARTS $342.00 GEN COMM CTR DONATIONS -Total $342.00 DALE & LEES SERVICE INC HVAC REPAIRS $276.00 JPMORGAN CHASE BANK AMAZON -FLOOR SCRAPERS $25.97 JPMORGAN CHASE BANK AMAZON -FLUSH VALVE $171.99 JPMORGAN CHASE BANK AMAZON -PLAYING CARDS $25.75 JPMORGAN CHASE BANK BEST BUY -RECEIVER $349.99 JPMORGAN CHASE BANK CINTAS-SUPPLIES $1,448.36 JPMORGAN CHASE BANK INTERSTATE -BATTERIES $13.40 JPMORGAN CHASE BANK LOWES-INSULATION $9.91 JPMORGAN CHASE BANK QUIT BUGGIN-PEST CONT $95.00 JPMORGAN CHASE BANK SAMS-CLEANING $85.20 GEN COMMUNITY CENTER -Total $2,501.57 JPMORGAN CHASE BANK AMAZON -BATTERIES $15.25 JPMORGAN CHASE BANK APA OK-CONF.TICKET $30.00 JPMORGAN CHASE BANK APA OK -FEE $30.00 JPMORGAN CHASE BANK APA-DUES $465.00 JPMORGAN CHASE BANK IQ CARWASH-CAR WASH $20.00 JPMORGAN CHASE BANK LODGING EXP 7/13-18 $1,535.00 JPMORGAN CHASE BANK ODP BUS SOL-BATTERIES $12.51 JPMORGAN CHASE BANK OK MUN-MEMBERSHIP DUE $400.00 TULSA COUNTY CLERK TULSA COUNTY FILING $36.00 VERIZON WIRELESS WIRELESS CONNECTION $293.31 GEN COMMUNITY DEVELOPMENT • Total $2,837.07 JPMORGAN CHASE BANK SELECT OK-SELECTOK DU $1,400.00 VERIZON WIRELESS WIRELESS CONNECTION $40.01 GEN ECONOMIC DEV -Total $1,440.01 AT&T PHONE USE $28.53 JPMORGAN CHASE BANK COX -CABLE $418.21 JPMORGAN CHASE BANK VVEC-ELECTRIC $260.61 VERIZON WIRELESS WIRELESS CONNECTION $40.01 GEN EMERG PREPAREDNESS -Total $747.36 JPMORGAN CHASE BANK AMAZON -BOND PAPER $99.45 JPMORGAN CHASE BANK AMAZON -CORE ADAPTERS $30.97 JPMORGAN CHASE BANK AMAZON -PRISM SET $35.99 2 Claims List - 02/18/2025 Fund Vendor Name Payable Description Payment Amount 01 GENERAL JPMORGAN CHASE BANK AMAZON -TRIPOD STAND $108.97 JPMORGAN CHASE BANK B&H-HARD DRIVE $161.17 JPMORGAN CHASE BANK DELL -PC $1,020.93 UNIFIRST HOLDINGS LP UNIFORM SERVICES $19.45 VERIZON WIRELESS WIRELESS CONNECTION $82.62 GEN ENGINEERING -Total $1,559.55 JPMORGAN CHASE BANK AMAZON -HOLE PUNCH $18.94 JPMORGAN CHASE BANK AMAZON -INK PENS $14.76 JPMORGAN CHASE BANK AMAZON -OFFICE SUPP $62.32 JPMORGAN CHASE BANK AMAZON -SHARPIES $5.66 JPMORGAN CHASE BANK AMAZON -WIRELESS MOUSE $34.99 JPMORGAN CHASE BANK OFFICE DEPOT -PRINTER $285,28 JPMORGAN CHASE BANK OFFICE DEPOT -SUPPLIES ($10.74) GEN FINANCE -Total $411.21 AT&T PHONE USE $114.12 ELIZABETH ANNE CHILDS LEGAL FEES $3,255.00 JPMORGAN CHASE BANK IMPERIAL -COFFEE SUPPL $182.47 JPMORGAN CHASE BANK USPS-MAIL POSTAGE $2.92 MAILROOM FINANCE INC POSTAGE $1,500.00 TULSA COUNTY CLERK TULSA COUNTY FILING $80.00 GEN GENERAL GOVERNMENT -Total $5,134.51 JPMORGAN CHASE BANK WALMART-BLURAY $61.31 GEN HISTORICAL MUSEUM -Total $61.31 JPMORGAN CHASE BANK SAVON-CHARCTR BANNRS $2,090.00 GEN HR -CHAR INITIATIVE -Total $2,090.00 AMERICANCHECKED INC ATTN: BILLING BACKGROUND CHECKS $1,062.30 JPMORGAN CHASE BANK AMAZON -BINDER $11.69 JPMORGAN CHASE BANK BEST BUY -CAMERA $36.49 JPMORGAN CHASE BANK GIANT OS -TRAINING $99.00 JPMORGAN CHASE BANK GIANT -TRAINING $770.00 JPMORGAN CHASE BANK INDEED -SUBSCRIPTION $120.00 JPMORGAN CHASE BANK ODP BUS SOL-BINDERS $5.82 JPMORGAN CHASE BANK ODP BUS SOL-SUPPLIES $26.99 JPMORGAN CHASE BANK OFFICE DEPOT -BINDERS $30.22 JPMORGAN CHASE BANK OFFICE DEPOT-KWIK $7.79 JPMORGAN CHASE BANK SAVON-BUSINESS CARDS $85.00 JPMORGAN CHASE BANK SHRM-MEMBERSHIP $264.00 JPMORGAN CHASE BANK ST JOHN-CONFERENCE $252.67 JPMORGAN CHASE BANK STRATA -CHARACTER MAG $1,078.97 MCAFEE&TAFT LEGAL -PERSONNEL $240.00 3 Claims List - 02/18/2025 Fund Vendor Name Payable Description Payment Amount 01 GENERAL GEN HUMAN RESOURCES -Total $4,090.94 AT&T PHONE USE $28.53 JPMORGAN CHASE BANK AMAZON -BOOK $13.90 JPMORGAN CHASE BANK COX-INTERNET FEE $1,598.94 JPMORGAN CHASE BANK COX -SERVICE $93.02 JPMORGAN CHASE BANK EBAY-RAILS $479.94 JPMORGAN CHASE BANK EBAY-SFPS $106.64 JPMORGAN CHASE BANK EBAY-STANDS $79.95 JPMORGAN CHASE BANK HARBOR FREIGHT -DOLLY $132.99 JPMORGAN CHASE BANK HOME DEPOT -TOOL $69.00 JPMORGAN CHASE BANK HOME DEPOT -TOOLS $58.77 JPMORGAN CHASE BANK LODGING EXP 7/13-18 $1,535.00 JPMORGAN CHASE BANK OFFICE DEPOT -WRITING $69.83 VERIZON WIRELESS WIRELESS CONNECTION $252.06 GEN INFORMATION TECH -Total $4,518.57 JPMORGAN CHASE BANK AMER PARKING -FEE $2.00 JPMORGAN CHASE BANK CHAMBER-FEB MEETING $120.00 JPMORGAN CHASE BANK EMPLOYEE RELATIONS $58.72 JPMORGAN CHASE BANK MEETING EXP 01109 $45.00 JPMORGAN CHASE BANK MEETING EXP 1/22 $223.56 JPMORGAN CHASE BANK MEETING EXP 1/23 $43.65 JPMORGAN CHASE BANK MEETING EXP 1127 $31.40 JPMORGAN CHASE BANK MEETING EXP 1/29 $90.00 JPMORGAN CHASE BANK MEETING EXP 215 $17.60 JPMORGAN CHASE BANK ODP BUS SOL-RETURN ($48.69) JPMORGAN CHASE BANK OFFICE DEPOT -FOLDER $4.35 JPMORGAN CHASE BANK SAMS-KLEENEX&STIRRER $29.12 GEN MANAGERIAL -Total $616.71 JPMORGAN CHASE BANK AMAZON -DESK LAMPS $7.61 JPMORGAN CHASE BANK AMAZON -WALL CALENDAR $127.42 JPMORGAN CHASE BANK MEETING EXP 1/23 $22.96 JPMORGAN CHASE BANK TYLER USER -CONFERENCE $1,199.00 GEN MUNICIPAL COURT -Total $1,356.99 GT ELECTRIC SERVICES LLC FUSES & BULBS $1,766.00 HADRIAN FENCE LLC MCCARTY FENCE REPAIR $350.00 IMAGENET CONSULTING, LLC PROJECTOR $11,963.64 JPMORGAN CHASE BANK AMAZON -FAUCET PARTS $249.54 JPMORGAN CHASE BANK AMAZON-MIC CASE $29.39 JPMORGAN CHASE BANK AMAZON -SPRINKLER HEAD $819.50 JPMORGAN CHASE BANK C&C SUPPLY -SUPPLIES $85.00 JPMORGAN CHASE BANK CORNERSTONE -BLADE $26.99 4 Claims List - 02/18/2025 Fund 01 GENERAL Vendor Name Payable Description Payment Amount JPMORGAN CHASE BANK CORNERSTONE -SAW CHAIN $80.97 JPMORGAN CHASE BANK CORNERSTONE -SAW REPAI $73.00 JPMORGAN CHASE BANK CORNERSTONE -TAP CONS $23.74 JPMORGAN CHASE BANK CORNERSTONE -WASP SPRA $15.57 JPMORGAN CHASE BANK ELLIOTT-FUSES MAIN ST $11&66 JPMORGAN CHASE BANK EQUIP ONE -SKID STEER $629.99 JPMORGAN CHASE BANK HOME DEPOT -PIN $16.98 JPMORGAN CHASE BANK LOWES-BOLT & WASHER $0.48 JPMORGAN CHASE BANK LOWES-HEX NUTS $2.40 JPMORGAN CHASE BANK LOWES-LIGHT SWITCH $3.78 JPMORGAN CHASE BANK MAVERIK-FUEL $7.00 JPMORGAN CHASE BANK QT-DEISEL FUEL $12.92 JPMORGAN CHASE BANK WHITE CAP -WINTER COAT $52.99 JPMORGAN CHASE BANK WHITE CAP -WINTER WEAR $264.95 MUSCO CORPORATION VISOR LENS $348.00 PLAY BY DESIGN, INC. PARKS MULCH $3,750.00 ROGERS COUNTY RURAL WATER CENT PARK WATER $370.88 DISTRICT UNIFIRST HOLDINGS LP PARKS STAFF UNIFORMS $61.56 VERIZON WIRELESS WIRELESS CONNECTION $43.90 GEN PARKS -Total $21,165.83 ALL MEDIA INTEGRATION LLC EQUIPMENT MAINT $241.67 JPMORGAN CHASE BANK AMAZON -DESK SUPPLIES $31.11 JPMORGAN CHASE BANK AMAZON -EVENT STAND $39.99 JPMORGAN CHASE BANK AMAZON -MICROPHONE $52.80 JPMORGAN CHASE BANK BEST BUY -CAMERA $36.49 JPMORGAN CHASE BANK CHARACTER -MEETING $344.00 JPMORGAN CHASE BANK GALAXY -BOUNCE HOUSE $273.00 JPMORGAN CHASE BANK SAVON-EVENT BANNERS $480.00 JPMORGAN CHASE BANK USPS-MAILING GRANT $31.40 GEN RECREATION & CULTURE -Total $1,530.46 JPMORGAN CHASE BANK HARD HAT -SAFETY GEAR $41.54 JPMORGAN CHASE BANK LOWES-FLOOR SWEEP $95.92 JPMORGAN CHASE BANK LOWES-UTILITY KNIVES $29.96 JPMORGAN CHASE BANK PSI EXAMS -HERBICIDE $95.00 JPMORGAN CHASE BANK PSI EXAMS -LICENSE $95.00 JPMORGAN CHASE BANK WHITE CAP -DIRT RAKES $77.98 KUBOTA OF NORTHWEST ARKANSAS 24' KUBOTA TRACTOR $40,039.00 SPIRIT LANDSCAPE MANAGEMENT LLC LANDSCAPING ON 96TH $267,70 SPIRIT LANDSCAPE MANAGEMENT LLC LANDSCAPING ON MAIN $443.46 UNIFIRST HOLDINGS LP UNIFORM SERVICES $168.94 61 Claims List - 02/18/2025 Fund Vendor Name Payable Description Payment Amount 01 GENERAL VERIZON WIRELESS WIRELESS CONNECTION $45.21 GEN STORMWATERNEG -Total $41,399.71 AEP/PSO STREET LIGHTS $10.92 GENERAL -Total $10.92 GENERAL -Total $99,203.21 20 AMBULANCE SERVICE JPMORGAN CHASE BANK AMAZON -LIGHTS $46.99 JPMORGAN CHASE BANK BOUND TREE -SUPPLIES $195.60 JPMORGAN CHASE BANK CAPITAL WASTE -MEDICAL $339.20 JPMORGAN CHASE BANK FIRE SERVICE-AHA CARD $58.00 JPMORGAN CHASE BANK INTERSTATE-Mi BATTERY $393.70 JPMORGAN CHASE BANK KENNYS AUTO-M4 SEAT $652.97 JPMORGAN CHASE BANK LIFE ASSIST -SUPPLIES $1,625.22 JPMORGAN CHASE BANK OFFICE DEPOT-ST4 TONE $92.72 JPMORGAN CHASE BANK SUMNER-ST4 COLOR COPY $38.35 JPMORGAN CHASE BANK TRAVEL EXP 01/13 $10.00 JPMORGAN CHASE BANK TRAVEL EXP 01/15 $67.00 VERIZON WIRELESS WIRELESS CONNECTION $40.01 AMBULANCE -Total $3,569.76 REPUBLIC RECOVERY SERVICES INC COLLECTION SERVICES $549.00 AMBULANCE SERVICE -Total $549.00 JPMORGAN CHASE BANK AMAZON -MONITOR MOUNT $66.49 JPMORGAN CHASE BANK AMAZON -TV MOUNT $33.94 JPMORGAN CHASE BANK BEST BUY -TV $374.99 JPMORGAN CHASE BANK DELL -COMPUTER $1,048.71 JPMORGAN CHASE BANK DELL -SOUND BAR $29.39 JPMORGAN CHASE BANK HOME DEPOT -TOOL DRWR $498.00 JPMORGAN CHASE BANK OFFICE DEPOT -DRY ERAS $136.96 JPMORGAN CHASE BANK OFFICE DEPOT -UPS $94.99 FIRE STAT#2 RENOVATION -Total $2,283.47 AMBULANCE SERVICE -Total $6,392.23 21 E-911 AT&T PHONE USE $461.92 INCOG 911 INCOG FEES $8,307.42 JPMORGAN CHASE BANK AMAZON -HEADSET EARTIP $91.10 JPMORGAN CHASE BANK AMAZON -HEADSETS $324.60 JPMORGAN CHASE BANK B&H-BATTERY BACK-UP $853.85 JPMORGAN CHASE BANK NEAR -HEADSET EARTIPS $43.79 LANGUAGE LINE SERVICES TRANSLATION SERVICE $20.48 VERIZON WIRELESS WIRELESS CONNECTION $40.01 E911 COMMUNICATIONS -Total $10,143.17 E-911 -Total $10,143.17 0 Claims List - 0211812025 Fund Vendor Name Payable Description Payment Amount 25 HOTELTAX JPMORGAN CHASE BANK GREAT SOUTHERN-WEBSIT $750.00 HOTEL TAX ECON DEV -Total $750.00 JPMORGAN CHASE BANK AMAZON -SIGN HOLDER $42.88 JPMORGAN CHASE BANK AMAZON -WIRELESS MOUSE $14.99 JPMORGAN CHASE BANK CONFERENCE 01/27 $281.75 JPMORGAN CHASE BANK WALMART-BAGS $8.12 STRONG NEIGHBORHOODS -Total $347.74 HOTELTAX -Total $1,097.74 27 STORMWATER MANAGEMENT MESHEK & ASSOCIATES, P.L.C. ENGINEERING SERVICES $502.50 GARNETT CULVERT IMPROV -Total $502.50 JPMORGAN CHASE BANK AMAZON -WATER HOSE $49.65 JPMORGAN CHASE BANK BROWN FARMS -SOD $260.00 JPMORGAN CHASE BANK LOWES-MORTAR $74.40 JPMORGAN CHASE BANK OK PRECAST -GASKET $14.00 JPMORGAN CHASE BANK OREILLY-PENETRANT $7.99 JPMORGAN CHASE BANK PIKEPASS-FEES $10.80 JPMORGAN CHASE BANK PSI EXAMS -HERBICIDE $95.00 JPMORGAN CHASE BANK SOK-CDL PERMIT $88.92 JPMORGAN CHASE BANK TRACTOR SUPP-TAX REF ($2.70) JPMORGAN CHASE BANK TRACTOR -POST DRIVER $30.69 JPMORGAN CHASE BANK TRAVEL EXP O1/27 $12.68 JPMORGAN CHASE BANK US PLASTIC -BOTTLES $144.87 MESHEK & ASSOCIATES, P.L.C. REVIEW SERVICES $3,975.00 PIONEER FENCE CO WOOD PICKET FENCE $13,406.75 UNIFIRST HOLDINGS LP UNIFORM SERVICES $6.51 VERIZON WIRELESS WIRELESS CONNECTION $2.60 STORMWATERSTORM WATERNEG - Total $18,177.16 STORMWATER MANAGEMENT -Total $18,679.66 31 AMBULANCE CAPITAL ZOLL MEDICAL CORP AUTOPULSE LEASE $19,917.44 AMBULANCE CAPITAL FD -Total $19,917.44 AMBULANCE CAPITAL -Total $19,917.44 37 SALES TAX FIRE JPMORGAN CHASE BANK AMAZON-TRN CAM REF ($1,047.00) JPMORGAN CHASE BANK AMAZON-TRN CAMS $1,396.00 ARPA-CHEROKEE NATION -Total $349.00 AT&T PHONE USE $28.53 JPMORGAN CHASE BANK AMAZON -BATTERIES $146.72 JPMORGAN CHASE BANK AMAZON -MOPS $85.28 JPMORGAN CHASE BANK AMAZON -TOOL FOR UPFIT $189.88 JPMORGAN CHASE BANK CORNERSTONE -BARREL $15,98 JPMORGAN CHASE BANK CUMMINS-El REPAIR $1,381.27 7 Claims List - 02/18/2025 Fund Vendor Name Payable Description Payment Amount 37 SALES TAX FIRE JPMORGAN CHASE BANK EMTEC-ST1 PEST CTRL $315.00 JPMORGAN CHASE BANK EMTEC-ST4 PEST CTRL $310.00 JPMORGAN CHASE BANK ESRI-CONFERENCE $450,00 JPMORGAN CHASE BANK FASTSIGN-RECRUIT PARA $2,345.60 JPMORGAN CHASE BANK HOME DEPOT -CHORD $39.72 JPMORGAN CHASE BANK HOME DEPOT-ELEC TAPE $6.98 JPMORGAN CHASE BANK MAGIC REFRIG-ICE MKR $686.48 JPMORGAN CHASE BANK NAFECO-PPE GLOVES $1,551.80 JPMORGAN CHASE BANK OREILLY-TW4 SAW $3.73 JPMORGAN CHASE BANK PIKEPASS-FEES $27.00 JPMORGAN CHASE BANK PSN-ST4 WATER $134.02 JPMORGAN CHASE BANK T&W-El STEER TIRES $1,674.98 JPMORGAN CHASE BANK TRAVEL EXP 02103 $15.20 JPMORGAN CHASE BANK TRAVEL EXP 07111-16 $636.36 JPMORGAN CHASE BANK WPSG-TAX REF ($11.20) VERIZON WIRELESS WIRELESS CONNECTION $2,090.47 SALES TAX FUND -FIRE -Total $12,123.80 SALES TAX FIRE - Total $12,472.80 38 SALES TAX POLICE JPMORGAN CHASE BANK LOWES-LUMBER $466,76 JPMORGAN CHASE BANK LOWES-WOOD FORMS $116.08 JPMORGAN CHASE BANK MAXWELL-BUCKET $65.40 JPMORGAN CHASE BANK MAXWELL-RENTAL $65,40 JPMORGAN CHASE BANK MAXWELL-RETURN ($65.40) JPMORGAN CHASE BANK WHITE CAP-GEOTEXTILE $500.00 P.D. MULTI -USE STRUCTURE -Total $1,148.24 AT&T PHONE USE $28.53 JPMORGAN CHASE BANK AMAZON -CHAIR MAT $142.98 JPMORGAN CHASE BANK AMAZON -DESK ORGANIZER $20.39 JPMORGAN CHASE BANK AMAZON -ENTRANCE MAT $29.06 JPMORGAN CHASE BANK AMAZON -EQUIPMENT $56.99 JPMORGAN CHASE BANK AMAZON -FLASH DRIVES $242.15 JPMORGAN CHASE BANK AMAZON -SCANNERS $3,762.00 JPMORGAN CHASE BANK AMAZON -SUPPLIES $179.99 JPMORGAN CHASE BANK B&HSPEAKERS $28.70 JPMORGAN CHASE BANK B&H-UPS $170.77 JPMORGAN CHASE BANK BROWNELLS-FIREARMS $52.32 JPMORGAN CHASE BANK COLTS -TRAINING $605.00 JPMORGAN CHASE BANK CORNERSTONE-VEH KEYS $80.98 JPMORGAN CHASE BANK DELL -LAPTOP $1,704.75 JPMORGAN CHASE BANK FBI LEEDA-TRAINING $795.00 JPMORGAN CHASE BANK GT DIST-FIREARMS ITEM $5,575.68 3 Claims List - 02/18/2025 Fund Vendor Name Payable Description Payment Amount 38 SALES TAX POLICE JPMORGAN CHASE BANK GUARDIAN -HIRING SFfWR $750.00 JPMORGAN CHASE BANK IMPERIAL -WATER VALVE $320.18 JPMORGAN CHASE BANK LOCKE-TOILET REPAIR $21.84 JPMORGAN CHASE BANK LOCKE-TOILET REPAIR. $25.56 JPMORGAN CHASE BANK LODGING EXP 01/26-31 $1,154.34 JPMORGAN CHASE BANK LOWES-FIREARMS ITEMS $79.94 JPMORGAN CHASE BANK LOWES-PADLOCK $10.00 JPMORGAN CHASE BANK LOWES-TAX REFUND ($0,82) JPMORGAN CHASE BANK NRA-DUES $60.00 JPMORGAN CHASE BANK OREILLY-BATTERY $217.14 JPMORGAN CHASE BANK ROYAL CANIN-K9 FOOD $1,061.76 JPMORGAN CHASE BANK SAMS-PAPER TOWELS $135.92 JPMORGAN CHASE BANK SHINE FACTORY -FLEET $140.00 JPMORGAN CHASE BANK SOUTHERN RUB -STAMP $52.45 JPMORGAN CHASE BANK SUMNER-COPIER LEASE $61.54 JPMORGAN CHASE BANK THREADZ-FIREARMS ITEM $665.53 JPMORGAN CHASE BANK WATERSTONE-DRY CLEAN $988.30 MTM RECOGNITION CORPORATION BADGES $171.04 OWASSO FOP LODGE #149 POLICE DEPT LEGAL DEFENSE $220.50 SMARTSAFETY SOFTWARE, INC. ANNUAL MAINTENANCE $506.93 TRAVELERS CASUALTY INSURANCE NOTARY BOND -BISHOP $30.00 TRAVELERS CASUALTY INSURANCE NOTARY BOND -WELLS $30.00 TRAVELERS CASUALTY INSURANCE NOTARY BOND-WOLERY $30.00 VERIZON WIRELESS WIRELESS CONNECTION $5,644.90 SALES TAX FUND -POLICE -Total $25,852.34 SALES TAX POLICE -Total $27,000.58 39 SALES TAX STREETS AEP/PSO STREET LIGHTS $8,542.83 BILLY BASORE JANUARY DIRT $216.67 CAMO FARMS INC ASPHALT $755.30 JPMORGAN CHASE BANK ATWOODS-CHAINS $19627 JPMORGAN CHASE BANK BISHOP -TOW STRAPS $398.84 JPMORGAN CHASE BANK BUMP2BUMP-HEX METRIC $11.99 JPMORGAN CHASE BANK CTC-BUTTON REPAIR $200.00 JPMORGAN CHASE BANK HARD HAT -SAFETY GEAR $41.54 JPMORGAN CHASE BANK HOME DEPOT -DRILL $19.41 JPMORGAN CHASE BANK HOME DEPOT -FORM BOARD $10.92 JPMORGAN CHASE BANK HOME DEPOT -SPRAYER $39.97 JPMORGAN CHASE BANK INTERN MUNIC-DUES $425.00 JPMORGAN CHASE BANK JJ KELLER-MANUALS $191.55 JPMORGAN CHASE BANK LOWES-FILTERS $61.32 JPMORGAN CHASE BANK LOWES-IMPACT DRILL $194.96 9 Claims List - 02/18/2025 Fund Vendor Name Payable Description Payment Amount 39 SALES TAX STREETS JPMORGAN CHASE BANK LOWES-NUTS & BOLTS $13.20 JPMORGAN CHASE BANK LOWES-REBAR CAPS $49.80 JPMORGAN CHASE BANK LOWES-WIRE NUTS $54.42 JPMORGAN CHASE BANK PIKEPASS-FEES $10.98 JPMORGAN CHASE BANK SOK CLAREMORE-CDL PER $88.92 JPMORGAN CHASE BANK SP PADLOCKS -LOCKS $222.45 JPMORGAN CHASE BANK TRAVEL EXPENSE 1/30 $69.00 JPMORGAN CHASE BANK TRAVEL EXPENSE 1/31 $60.95 JPMORGAN CHASE BANK VALLEY VET SPLY-TOOLS $161.15 JPMORGAN CHASE BANK WELSCO-BOTTLE RENTALS $56.22 JPMORGAN CHASE BANK WHITE STAR -KEYS $25.60 JPMORGAN CHASE BANK WHITECAP -COMPACTOR $2,879.99 TLS GROUP INC FEBRUARY MAINTENANCE $1,465.00 TULSA COUNTY HIGHWAY CONSTRUCTION SIGNAGE & STRIPING $422.00 UNIFIRST HOLDINGS LP UNIFORM SERVICES $116.14 VERIZON WIRELESS WIRELESS CONNECTION $120.03 SALES TAX FUND -STREETS -Total $17,122.42 SALES TAX STREETS •Total $1712242 40 CAPITAL IMPROVEMENTS UNIVERSAL FIELD SERVICES INC ROW ACQUISITION SVCS $1,850.00 CIP 96/145TH INTERSECT -Total MTC TULSA LLC PUBLIC WORKS FACILITY -Total GRADE LINE CONSTRUCTION STREET REHAB FY23-24 -Total CONSTRUCTION SERVICES STREET REHAB FY23-24 $1,850.00 $636,080.57 $636,080.57 $199,792.37 $199 792 37 CAPITAL IMPROVEMENTS -Total $837,722.94 70 FLEET MAINTENANCE COUNTRYSIDE DIESEL REPAIR LLC OUTSIDE REPAIR $606.90 CROW BURLINGAME COMPANY 4" ROUND AMBER $214.90 CROW BURLINGAME COMPANY 7 POLE, BREAK SWITCH $61.47 CROW BURLINGAME COMPANY AUTOMOTIVE MICROV $22.31 CROW BURLINGAME COMPANY BATTERY $2.354.26 CROW BURLINGAME COMPANY BATTERY, BREAK SWITCH $323.45 CROW BURLINGAME COMPANY BELT DRIVE TENSIONER $62.08 CROW BURLINGAME COMPANY BRAKE FLUID $37.99 CROW BURLINGAME COMPANY CABIN AIR $32.39 CROW BURLINGAME COMPANY CLEARANCE LIGHT $10.74 CROW BURLINGAME COMPANY CORE RETURN ($15.00) CROW BURLINGAME COMPANY FEMX, HEX, MLX $26.60 CROW BURLINGAME COMPANY FUEL FILTER $94.84 CROW BURLINGAME COMPANY FUEL, OIL FILTER $68.24 CROW BURLINGAME COMPANY HYDRAULIC FILTER $147.87 iff Claims List - 02/18/2025 Fund Vendor Name Payable Description Payment Amount 70 FLEET MAINTENANCE CROW BURLINGAME COMPANY LED 10 SERIES MCLAM $14.75 CROW BURLINGAME COMPANY MICRO V STRETCH $29.10 CROW BURLINGAME COMPANY MINIATURE LAMP $12.45 JPMORGAN CHASE BANK AMAZON -BLACK VINYL $42.50 JPMORGAN CHASE BANK AMAZON -CARD HOLDER $37.97 JPMORGAN CHASE BANK AMAZON -CARD SORTER $16.88 JPMORGAN CHASE BANK AMAZON -GLOVES $42.14 JPMORGAN CHASE BANK AMAZON -LEATHER GLOVES $67.38 JPMORGAN CHASE BANK AMAZON -SAFETY GLASSES $33.13 JPMORGAN CHASE BANK AMERIFLEX-HOSE $28.60 JPMORGAN CHASE BANK BEST CHOICE -GLASS REP $725.00 JPMORGAN CHASE BANK BEST CHOICE-WINDSHLD $416.39 JPMORGAN CHASE BANK BULBCONNECT-SUPPLIES $410.94 JPMORGAN CHASE BANK JIM GLOVER -ALTERNATOR $583.75 JPMORGAN CHASE BANK JIM GLOVER -CORE REFUN ($75.00) JPMORGAN CHASE BANK JIM GLOVER-DIAG TIME $197.00 JPMORGAN CHASE BANK JIM GLOVER -PARTS $16.35 JPMORGAN CHASE BANK JIM GLOVER -WHEEL $280.00 JPMORGAN CHASE BANK LIQUIDSPRING-MOTOR $247.48 JPMORGAN CHASE BANK LIQUIDSPRING-SENSORS $238.07 JPMORGAN CHASE BANK ROCK AUTO -STOCK ORDER $870.26 JPMORGAN CHASE BANK SAMS-PLTS,BWLS,PENS $4.34 JPMORGAN CHASE BANK SECONDARY RHODES-DOOR $1,850.00 JPMORGAN CHASE BANK TESSCO-RADIO ANTENNAS $58.22 JPMORGAN CHASE BANK TIGERTOUGH-SEAT COVER $317.00 JPMORGAN CHASE BANK TYGER AUTO -RUN BORADS $776.00 JPMORGAN CHASE BANK WARREN CAT -PARTS $247.92 JPMORGAN CHASE BANK WELDON-GROMMETS $33.40 JPMORGAN CHASE BANK WHITE STAR -SEAL KIT $82.03 FLEET MAINTENANCE -Total $11,653.09 FLEET MAINTENANCE -Total $11,653.09 76 WORKERS' COMP SELF -INS CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS $28,779.97 UNITED SAFETY & CLAIMS INC SERVICE FEE WCTPA $1.658.33 WORKERS' COMP SELF -INS -Total $30,438.30 WORKERS' COMP SELF -INS -Total $30,438.30 77 GENERAL LIABILITY-PROPERT HALL, ESTILL, HARDWICK, GABLE, PROFESSIONAL SERVICES $357.50 KEN RAY UNDERWOOD LEGAL SERVICE FEES $1,500.00 GEN LIAB-PROP SELF INS -Total $1,857.50 GENERAL LIABILITY-PROPERT-Total $1,857.50 78 HEALTHCARE SELF INS FUND PUSH PEDAL PULL, INC CH FITNESS ROOM LABOR $190.00 11 Claims List - 02/18/2025 Fund Vendor Name Payable Description Payment Amount at HtAL I HCARE SELF INS FUND WELLNESS -Total $190.00 HEALTHCARE SELF INS FUND -Total $190.00 City Grand Total $1.093.891.08 12 sd xFw�...o�.•negccn.,.e.• neucem.,,.W TO: The Honorable Mayor and City Council FROM: Larry Langford, Director of Recreation and Culture SUBJECT: Sports Park Restroom Renovation Completion DATE: February 13, 2025 BACKGROUND: On August 20, 2024, City Council awarded a contract to Tektone Builders of Claremore, Oklahoma, in the amount of $121,200.00 for the Sports Park restroom improvements. Improvements for the Sports Park restroom included repairing any damaged areas, removal of existing skylights, installation of a new metal roof, removal and replacement of exterior sealant, and cleaning, preparation, and painting of interior and external surfaces. Final inspections were conducted by staff in January 2025. All items identified in the contract have been completed and meet City standards. FUNDING: Funding is available in FY 2024-2025 Parks Department budget. RECOMMENDATION: Staff recommends acceptance of the completed improvements and authorization for final payment of $121,200.00 to Tektone Builders of Claremore, Oklahoma. ATTACHMENTS: Certification of Completion Final Pay Application O == IDocument G704® - 2017 Certificate of Substantial Completion PROJECT: (name and address) Owasso Sports Park Restmom Facility Improvements Owasso, OK OWNER: (name and address) City of Owasso 200 South Main Street Owasso, Oklahoma 74055 CONTRACT INFORMATION: Contract For. General Construction Date: 10/2024 ARCHITECT: (name and address) GH2 Architects, LLC 320 South Boston Avenue, Suite 100 Tulsa, Oklahoma 74103 CERTIFICATE INFORMATION: Certificate Number: 01 Date: 01/17/2022 CONTRACTOR: (name and address) TekTone Builders 5333 East Highway 20 Claremore, Oklahoma 74019 The Work identified below has been reviewed and found, to the Architect's best knowledge, information, and belief, to be substantially complete. Substantial Completion is the stage in the progress of the Work when the Work or designated portion is sufficiently complete in accordance with the Contract Documents so that the Owner can occupy or utilize the Work for its intended use. The date of Substantial Completion of the Project or portion designated below is the date established by this Certificate. (Identify the Work, or portion thereof, that is substantially complete) Timothy Herter, GH2 Architects, LLC Architect 01/08/2025 ARCHITECT (Firm Name) 51G URE PRINTED NAME AND TITLE DATE OF SUBSTANTIAL COMPLETION WARRANTIES The date of Substantial Completion of the Project or portion designated above is also the date of commencement of applicable warranties required by the Contract Documents, except as stated below: (Identify warranties that do not commence on the date of Substantial Completion, ifany, and indicate their date of commencement) All warranties associated with Work not installed by date of Substantial Completion. WORK TO BE COMPLETED OR CORRECTED A list of items to be completed or corrected is attached hereto,. or transmitted as agreed upon by the parties, and identified as follows: (Identify, the list of Work to be completed or corrected) All punch list items provided by Architect. The failure to include any items on such list does not alter the responsibility of the Contractor to complete all Work in accordance with the Contract Documents. Unless otherwise agreed to in writing, the date of commencement of warranties for items on the attached list will be the date of issuance of the final Certificate of Payment or the date of final payment, whichever occurs first. The Contractor will complete or correct the Work on the list of items attached hereto within thirty (30) days from the above date of Substantial Completion. Cost estimate of Work to be completed or corrected: $1000 The responsibilities of the Owner and Contractor for security, maintenance, heat, utilities, damage to the Work, insurance, and other items identified below shall be as follows: (Note: Owner's and Contractor's legal and insurance counsel should review insurance requirements and coverage.) Owner is responsible for all security, maintenance, heat, utilities, and insurance for completed Work. The Owner and Contractor hereby accept the responsibilities assigned to them in this Certificate of Substantial Completion: TekTone Builders Derrick Rtaypngrm 1197/p095 CONTRACTOR (Firm SIGNATURE PRINTED NAME AND TITLE DATE Name) City of Owasso OWNER (Firm Name) SIGNATURE PRINTED NAME AND TITLE DATE AIA Document G704 — 2017. Copyright O 1963, 1978, 1992. 2000 and 2017. All rights reserved. "The American Institute of Architects,' "American Institute of Architects,' "AIA; the AIA Logo, and 'AIA Contract Documents" are trademarks of The American Institute of Architects. This document was produced at 16:30:14 ET on 01/212025 under Order No.8244841089 which expires on 02128/2025, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Tears of Service. To report copyright violations, e-mail docinfoQaiacontrects.com. User Notes: (3139ADA50) CERTIFICATE OF APPROVAL OF CONTRACT AND BONDS I, the undersigned, Heather Stewart, the duly authorized and acting legal representative of the City of Owasso, do hereby certify as follows: I have examined the construction contract between the contractor, Tektone Builder LLC, and the above -named entity, and the surety bonds given by the contractor in connection with the performance of said contract, and the manner of execution of the contract and surety bonds; and I am of the opinion that each of the aforesaid agreements has been duly executed by the proper parties thereto, acting through their fully authorized representatives; that said representatives have full power and authority to execute said agreements on behalf of the respective parties named therein; and that the foregoing contract and surety bonds constitute valid and legally binding obligations upon the parties executing the same in accordance with the terms, conditions, and provisions thereof. I Dated this 441 day of rP.A)71Ad1 Nk1 2025. LjAzbut�' - wt';z Heather Stewart, Executive Legal Assistant, Tulsa County, Oklahoma Verified by: Shellie Wingert, Economic Developer NATIONAL AMERICAN INSURANCE COMPANY CHANDLER, OKLAHOMA Number: CBB0069322 POWER OF ATTORNEY DUPLICATES SHALL HAVE THE SAME FORCE AND EFFECT AS AN ORIGINAL ONLY WHEN ISSUED IN CONJUNCTION WITH THE ORIGINAL. KNOW ALL MEN BY THESE PRESENTS: That the National American Insurance Company, a corporation duly organized under the laws of the State of Oklahoma, having its principal once in the city of Chandler, Oklahoma, pursuant to the following resolution, adopted by the Board of Directors of the said Company on the 91h day of July, 1987, to wit: 'Resolved, that any officer of the Company shall have authority to make, execute and deliver a Power of Attorney constituting as Atlurneyin-fact. such persons, nrms, or corporations as may be selected from time to time. Resolved that nothing In this Power or Attorney shall be construed as a grant of authority to the altomey(s)-lo fact to sign, execute, acknowledge, deliver or otherwise issue a policy or policies of Insurance on behalf of National American Insurance Company. Be It Further Resolved, that the signature of any officer and the Seal of the Company may be affixed to any such Power of Attomey or any ceriigcale relating mensto by facsimile, and any such Power of Attorney or certificate bearing such facsimile signature or facsimile seal shall be valid and binding upon the Company and any such powers so executed and cenifled by facsimile signature and facsimile seal shall be valid and binding upon the Company In the future with respect to any bond and documents relating to such bonds to which it Is attached.' National American Insurance Company does hereby make, constitute and appoint Vicky Jarvis, Robin Owens, William Tippit, Gary Jones, Deidre Allen -Wilson, Faith Schrader, Andrew M. Treat, Johnna Smith, Angela Holmstrom, Mark A. Tedford Its two and lawful attomey(s)-In-fact with full power and authority hereby conferred in its name, places and stead, to sign, execute, acknowledge and deliver In its behalf. and Its act and deed, as follows: To bind the compaty for bonds, not to exceed $6,000,000.00 for any single bond. And to bind National American Insurance Company thereby as fully and to the same extent as If such bonds and documents relating to such bonds were, signed by tiro duly authorized officer of the National American Insurance Company, and all the acts of said Allomey(s) pursuant to the authority herein given, are hereby ratified and confirmed. IN WITNESS WHEREOF, the National American Insurance Company has caused these presents to be signed by any officer of the Company and its Corporate Seal to be hereto affixed, NATIONAL AMERICAN INSURANCE COMPANY W. Brent LaGere, Chairman & Chief Executive Officer STATE OF OKLAHOMA ) COUNTY OF LINCOLN ) as: On this 21st day of March, A.D. 2022, before me parsonally came W. Brent Locale, to me known, who being by me duty sworn, did depose and say; that he resides In the County of Lincoln, State of Oklahoma; that he Is the Chairman and Chief Executive Officer of the National American Insurance Company, the corporation described in and which executed the above Instrument; that he knows the seal of said corporation; that the seal affixed to the said instrument Is such corporate seal; that It was so affixed by order of the Board of Directors of said corporation and that he signed his time, thereto by like order. ! I r' Notary Public My Commission Expires August 27, 2025 Commission #13007877 STATE OF OKLAHOMA ) COUNTY OF LINCOLN ) SS: L the undersigned, Secretary of the National American Insurance Company, an Oklahoma Corporation, DO HEREBY CERTIFY that the foregoing and attached POWER OF ATTORNEY remains in full force. Signed and Sealed at the City of Chandler. Dated the 131h day of. January , 2025 CaN INJp' 0. Spoil'![, a� rf f, :•i;'UJU fit L!`. ., ( K. I"7.Jie4Ru— R. Patrick Gilmore, Secretary CONSENT OF OWNER ❑ SURETY COMPANY ARCHITECT ❑ TO FINAL PAYMENT coNTRACToR ❑ r11,f DOCUMENT G707 SURETY 10 OTHER Bond # CBB0069322 cl PROJECT: (name, address) Sports Park Restroom Improvement Project with Alternate TO (Owner) ARCHITECT'S PROJECT NO: City of Owasso CONTRACT FOR: 200 South Main Street Owasso, OK 74055 CONTRACT DATE: 9/3/2024 CONTRACTOR: Tektone Builders, LLC 5333 East Highway 20 Claremore, OK 74017 In accordance with the provisions of the Contract between the Owner and the Contractor as indicated above, the (here inset came and addmss orsumty Company) National American Insurance company 1010 Marvel Avenue ,SURETY COMPANY, Chandler, OR 74834 on bond Of there insert name mid address orconhactor) TsIdona Builders. LLC 5333 East Highway 20 ,CONTRACTOR, Cleremwe,OK74017 hereby approves of the final payment to the Contractor, and agrees that final payment to the Contractor shall not relieve the Surety company of any of its obligations to (here inscltimme anti addrdss or Owner) ciryolowasso 200 South Mein Street Owasso, OK 74055 ,OWNER, as set forth in the said Surety Company's bond IN WITNESS WHEROF, The Surety Company has hereunto set its hand this 13th day of January 20 25 ;`.:.. l!M •, National American Insurance Company Su Comps y ;' -_ -• `= ' " ` Sign re or Authorized Rcpresentative ;Y ejl.)u l Alhna Faith Schrader, Attorney -in -Fact NOTE: This roan is m be used as a companion document to AIA DOCUMENT0706, CONTRACTOR'SAFFIDAVIT Or PAYMENT OF DEBT AND MAIMS, nment Edition MA DOCUMENT C707 • CONSENT OF SURETY COMPANY TO FINAL PAYMENT •.Pail, 1970 EDITION •AIA 1970 TUU AMERICAN WSTITIRE OF ARCHITECTS, 1735 NIiW YORK"r NW WASHINGTON. D.C. 3006 WARNING: Unlicensed photocopying violates U.S. copyright laws and is subject 10 legal plosecu6an, TO OWNER PROJECT: City of Owasso 200 N. Main Owasso, OK 74055 FROM CONTRACTOR ARCHITECT: Tektone Builders LLC 5333 E. Highway 20 Claremore, OK 74019 Application No. 1 Sports Park Restroom Improvement w/ Alternate 10320 E. 1 I6th St. No. Period to: 1/8/2025 Owasso, OK 74055 Contract Date: 9/3/2024 GH2 Architects Contract for. New Construction 320 S. Boston Ave., Ste. 100 Owasso, OK 74055 CONTRACTOR'S APPLICATION FOR PAYMENT The undersigned Contractor certifies that to the best of the Contractor's knowledge, information Application is made for payment, as shown below in connection with the contract. Continuation Sheet is attached I. ORIGINAL CONTRACT SUM 2. NET CHANGE BY CHANCE ORDERS 3. CONTRACT SUM TO DATE (Line 1+2) 4. TOTAL COMPLETED AND STORED TO DATE (Column G, G703) 5. RETAINAGE a._%of Completed Work (Column D+E,G703) b. _% of Stored Material \ (Column F, G703) $ Total Retainage (Lines Sa+ 5b or Total Column 1, G703) 6. TOTAL EARNED LESS RETAINAGE (Line 4 less Line 5) 7. LESS PREVIOUS CERTIFICATES FOR PAYMENT (Line 6 from prior certificate) S. CURRENT PAYMENT DUE 9. BALANCE TO FINISH, INCLUDING RETAINAGE (Line 3 less Line 6) S - and belief, the Work covered by this Application for Payment has been completed in accordance with the Contract Documents, that all amounts have been paid by the Contractor for Work for which previous Certificates for Payment we issued and payments received from the Owner, $ 121,200.00 and that current payment shown herein is now due. CONTRACTOR- S 121,200.00 By: j/cy� Date $ 121,200.00 State of: Oklahoma Countyof Rogers Qs`psyBneApSas�etea�e Subscribed and sworn to before me this 8th day of Itary�UL3. ev c Notary Public: P uLl S - My Commission Expires: 1/11/2026 E OF I (XLAHOM S 121,200,00 ARCHITECT'S CERTIFICATE FOR PAX to accordance with the Contract Documents, based on on -site o•......• b i€}n „ € comprising this application, the Architect certifies to the Owner that of the 6esfofi Architect's knowledge, information and belief the Work has progressed as indicated, the quality 121,200.00 of the Work is in accordance with the Contract Documents, and the Contractor is entitled to CHANCE ORDER SUMMARY ADDITIONS DEDUCTIONS Total changes approved in previous months Total changes approved in previous months TOTAL $ g Net Changes by Change Order $ payment of the amount certified. AMOUNT CERTIFIED Attach explanation if amount certified diers from the amount applied Initial all figures on this Application and on the Continuation Sheet that are changed to conform with the amount certified ARCHITECT: By: Date This certificate is not negotiable. The Amount Certified is payable only to the Contractor named herein. Issuance, payment and acceptance of paymnet are without prejudice to any rights of the Owner or Contractor under this Contract. CONTINUATION SHEET FOR APPLICATION FOR PAYMENT A IB CI CZ C3 SCHEDULED VALUE CHANGE DESCRIPTION OF WORK FROM CHANOETHIS ORIGINAL PREVIOUS PERIOD APPLICATION General Re nts S ,9.00 Wood &Plastics tics $ 11I1,592.00 Thermal & Moisture Protection $ 39,946.00 Finishes S 25,765.00 C4 CURRENT (CI+C2+C3) S 43,897.00 $ 11,592.00 $ 39,946.00 S 25,765A0 D E WORK COMPLETED FROM PREVIOUS THIS PERIOD APPLICATION S 43.897.00 $ 11,592.00 S. 39,946-00 S 25.765.00 PROJECT APPLICATION NO: APPLICATION DATE: PERIOD TO: F G MATERIALS TOTAL PRESENTLY COMPLETED STORED AND STORED (NOT IN D OR TO DATE L- D+E+P S 43,897.00 S 11,592.00 S 39,946.00 S 25,765.00 Sports Park Restroom Impmvement w/ Alternate 1 1/9/2025 1182025 H t BALANCETO % FINISH RETAWAGE (G*C4) (C4•G) 100% $ 100% $ 100% $ 100% $ 97nn TOTALS $ 121,200.00 $ $ ,. $ IZ1,200.00 S $ 121,200.00 100% $ S January 7, 2025 City of Owasso 200 N. Main Owasso, OK 74055 Re: Owasso Sports Park Restroom Building 10320 E. I I61h St. No. Owasso, OK To Whom it May Concern; Tektone Builders LLC (Contractor) hereby warrants that materials and equipment furnished under the Contract are of good quality and new unless the Contract Documents require or permit othei wise. Contractor further warrants that the work conforms to the requirements of the Contract Documents and in accordance with the applicable provisions and ternis set forth in the Contract Documents, all material and workmanship incorporated in the above referenced project, against any and all defects due to faulty materials or workmanship or negligence for a period of twelve (12) months from the effective date of this warranty, January 7, 2025. This Warranty shall be binding where defects occur due to normal usage conditions and does not cover willful or malicious damage, damage caused by acts of God or other casualty beyond the control of the Contractor. This warranty shall be in addition to other warranties set forth in the Contract Documents and shall not act to constitute a waiver of additional protection of the Owner afforded, where applicable, by consumer protection and product liability provisions of law, and these stipulations sha11 not constitute a waiver of any additional rights or remedies available to the Owner under the law. Respectfully, Derrick Stevenson Vice -President V_ TBAiOnC Builders LLC t 5333 niglnvip•'_U 1� Clnrenmre. OX 74019 � 918-1i95-+Jd67yV---- WARRANTY CLAIM PROCESS To initiate a warranty claim, Client must contact CB Roofing & Construction at chrisCapcbroofinoinc.com or 918-236-7663 and provide a detailed description of the issue. CB Roofing will then assess the claim and take appropriate action within a reasonable timeframe. LIMITATIONS AND EXCLUSIONS This warranty does not cover damages or defects resulting from: • Acts of Nature (Floods, Earthquakes, Storms) • Unauthorized modifications or repairs • Improper maintenance or neglect • Accidents or misuse TRANSFERABILITY This warranty is transferable to subsequent owners of the property at City of Owasso 200 N. Main Owasso, OK 74055 For the remaining duration of the warranty period. GOVERNING LAW This warranty shall be governed by and construed in accordance with the laws of Oklahoma. ENTIRE AGREEMENT This warranty document constitutes the entire agreement between CB ROOFING and TekTone Builders regarding the warranty for the work performed at 10320 E 116th St. N Owasso OK 74055 Any modifications or amendments to this agreement must be made in writing and signed by both parties. CB ROOFING WARRANTY This warranty serves as a formal agreement between CB ROOFING & CONSTRUCTION and City of Owasso Regarding the work performed at 10320 E 116th St. N Owasso, OK 740551 The following will outline the terms and conditions of the warranty provided for the materials and services provided. SCOPE OF WORK On 11 /1 5/2024 specified job address. Replaced bad decki on two MATERIALS USED CB ROOFING performed the following work at the installed standing seam metal roof si on oroperty The following materials were used during the course of the work: Installed MPI 24 gauge R panel roof system Exposed fasteners in color Forest Green WARRANTY PERIOD CB ROOFING hereby provides a warranty period of 20 years for the materials and workmanship associated with the job performed at10320 E 116th St. N Owasso OK 74055 This warranty period commences from the date of completion, 12/19/2024 MA . MA X—n- ----J --q T CONDITIONAL WAIVER AND RELEASE ON PROGRESS PAYMENT This Conditional Waiver and Release on Progress Payment is effective only on the Contractor's receipt of payment as described below. Except as listed below, Contractor conditionally waives and releases any liens and encumbrances, rights to assert a lien or encumbrance, common law or statutory payment bond tight, stop payment notices, claim for payment and rights under any ordinance, rule or statute related to claim or payment that Contractor has or may have with respect to the Work, Project or Property and improvements thereon, labor, services, materials, fixtures, apparatus, equipment or machinery furnished for the Project or Property and monies, funds or other considerations due or to become due arising out of the Work. This Conditional Waiver and Release on Progress Payment covers final payment for Work furnished for the Project or Property and the improvements thereon through the date listed below. This Conditional Waiver and Release on Progress Payment does not cover work furnished after the effective date, unpaid retention, extras for which Contractor has not received payment, pending modifications and changes, ongoing disputed claims and other exceptions described below, if any. Contractor represents that all debts owed to any third party relating to the goods or services covered by this Conditional Waiver and Release on Progress Payment have been paid or will be timely paid. This Conditional Waiver and Release on Progress Payment is effective only on Contractor's receipt of payment in accordance with the following payment terms: Contractor: Tektone Builders LLC Project: Owasso Sports Park Restroom Building 10320 E.116th St. No. Owasso, OR 74055 Pay Application#1 (Final) Date: 1/8/25 Amount of Payment: $121,200.00 Signature - Contractor IrQrD oeoo�c,.pA ooaPB'a Date A aEv o�nt MS,Op PUBLIC Subscribed and s rn to before his ate: Notary Public: OKLAHOMA My Commission Expires: .)+ Gi';, % .a TO: The -Honorable Mayor and City Council FROM: Earl Farris, Project Administrator SUBJECT: Acceptance of Public Infrastructure Improvements at 9441 North Garnett Road Lot 3 Block 9 DATE: February 13, 2025 BACKGROUND: The subject commercial development is located at 9441 North Garnett Road and consists of a fire line tap and valve. FINAL INSPECTIONS: Final inspections for the infrastructure components were completed in January 2024 by the Public Works Department. All standards for acceptance have been met. Additionally, the construction contractor has supplied the necessary two-year maintenance bond. RECOMMENDATION: Staff recommends acceptance of the public infrastructure improvements at 9441 North Garnett Road. ATTACHMENTS: Location Map Attorney Approved Bond Lot 3 Block 9 Air a ri E96TH'-ST'N I. �,• f it • • y , 1'13 -0 t� Rom' A�.BAN�K,00) F OKLAMA •! '% '� } .`,R �`•• *b"�• E CEN7E_R' y B+y58DSSd 11310 1'1320 1'1340. , I Rom! yr i :R .yam I CENu crs ONE it s ' 9581 ! 4 Ago ' SMITH FARM y� 049 VILLAGE COMM 15 CAUDI F �SNT,ER E 9561 IIL PhtQrag III , - ti1)447 P r yJ CHRISTIP^I BROTHERS'•' _ I _ `I 9531] � r {{ AUTu1v1e.TNE ayty. \`+i 1 - ;� RO A 2C" .k 1" = 150 ft Location Map 01/31/2025 ��/�7//'%��■�y///�s(",i R6,LMIbM4.C� R6B C�wu,O. This map may re resents a visual display of related geographic information. Data provided hereon is not guarantee of actual field conditions. To be sure of complete accuracy, please contactthe responsible for staff most up-to-date information. Eaton, Steven From: Stewart, Heather Sent: Thursday, December 19, 2024 8:02 AM To: Eaton, Steven; Lombardi, Julie Cc: Farris, Earl Subject: RE: Lot 3 Block 9 Good morning, I have reviewed the Smith Farms Village Lot 3, Bock 9 maintenance bond at your request. The attorney -in -fact signature is authorized, the surety is licensed to do business in Oklahoma, and the amount of the bond is well within the surety's $10,711,000.00 underwriting limitation. Therefore, the bond is approved. Heather Stewart Executive Assistant Office of the City Manager & City Attorney 918-376-1515 From: Eaton, Steven <seaton@CityOfOwasso.com> Sent: Wednesday, December 18, 2024 5:14 PM To: Lombardi, Julie <1Lombardi@CityOfOwasso.com> Cc: Farris, Earl <efarris@CityOfOwasso.com>; Stewart, Heather<hstewart@CityOfOwasso.com> Subject: Lot 3 Block 9 Ms. Lombardi, I am sending a maintenance bond for review. Would you please reply with your findings. Thankyou, Steven Eaton City of Owasso Infrastructure Inspector seaton(@citvofowasso.com Phone 918-272-4959 Cell 918-693-3979 Maintenance Bond PRIVATELY FINANCED PUBLIC IMPROVEMENTS Bond No: CBB0070532 KNOW ALL MEN BY THESE PRESENTS, That we PPC Plumbing and Piping, LLC. as Principal (Developer and Contractor), and National American Insurance Company. as Surety, are held and firmly bound unto the City of Owasso, Oklahoma, as Obligee, in the penal sum of Five Thousand Dollars ($5,000.00) to which payment will and truly to be made, we do bind ourselves, and each of our heirs, executors, administrators, successors, and assigns jointly and severally, firmly by these presents. WHEREAS, the Principal will furnish a bond conditioned to guarantee, for the period of TWO YEAR after final approval of the Smith Farms Village Lot 3, Block 9, a privately financed public improvement, and acceptance of such by the City Council of the City of Owasso, Oklahoma, against all defects in workmanship and materials which may become apparent in such privately financed public improvement during said period. NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH that the Principal and/or Surety shall indemnify the Obligee for all loss that the Obligee may sustain by reason of any defective materials or workmanship in the privately financed public improvement which may become apparent during the said period. SIGNED, SEALED, AND DATED: November 15", 2024 PPC Plumbing and Piping, LLC, Principal BY: _% National American Insurance Company, Surety By+a2--"� Faith Attomey-in-Fact Faith Schrader Attach Power of Attorney NATIONAL AMERICAN INSURANCE COMPANY CHANDLER, OKLAHOMA Number: C660070532 POWER OF ATTORNEY DUPLICATES SHALL HAVE THE SAME FORCE AND EFFECT AS AN ORIGINAL ONLY WHEN ISSUED IN CONJUNCTION WITH THE ORIGINAL. 'KNOW ALL MEN BY THESE PRESENTS: That the National American Insurance Company. a corporation duty organized under the laws of the Stale of Oklahoma, having Its principal office in the city of Chandler. Oklahoma, pursuant to the following reseWOon, adopted by the Board of Directors of the said Company on the 8th day of July, 1987. to wit 'Resolved, that any officer of the Company shall have authority to make, execute and deliver a Power of Attorney constituting as Attomey4n-fact, such persons. firms, or corpora9ons as may be selected have time to rime. Resolved that nothing in this Power of Attorney shall be construed as grant of authority to the aaorney(s)-in fact to sign, execute, acknowledge, deliver or otherwise Issue a policy or policies of insurance on behalf of National American Insurance Company. Be It Further Received, that the signature of any officer and the Seat of the Company may be affixed to any such Power of Attorney or any wdificale relating therab by facsimile, and any such Power of Attorney or cedifiale bearing such facsimile signature or facsimile seal shall be valid and binding upon the Company and any such powers so executed and cerii0ed by facsimile signalum and facsimile seal shall be valid and binding upon the Company In the future with respect to any bond and documents relating to such bonds to which it is attached' National American Insurance Company does hereby make, constitute and appoint Vicky Jarvis, Robin Owens, William Tippit, Gary Jones, Deidre Allen -Wilson, Faith Schrader, Andrew M. Treat, Johnna Smith, Angela Holmstrom, Mark A. Tedford Its true and lawful etiomay(s)-in-fact With full power and authority hereby conferred In Its name, places and stead, to sign, execute, acknowledge and deliver In ins behalf, and its act and deed, as follows: To bind the company for bonds, not to exceed $6.000.000.00 for any single hand. And to bind National American Insurance Company thi aby as fully and to the same extent as if such bonds and documents relating to such bonds were, signed by the duly authorized officer of the National American Insurance Company, and all the acts of said A%omey(s) pursuant Is the authority herein given, are hereby carried and confirmed. IN WITNESS WHEREOF, the National American Insurance Company has caused these presents to be signed by any officer of the Company and its Corporate Seal to be horses affixed. NATIONAL AMERICAN INSURANCE COMPANY W. Brent LaGere, Chairman & Chief Executive Officer STATE OF OKLAHOMA ) COUNTY OF LINCOLN ) SS: On this 21st day of March. A.D. 2022, before me personally came W. Brent LaGam, to me known, who being by me duly sworn, did depose and say; that he resides in the County of Lincoln. State of Oklahoma; that he is the Chairman and Chief Executive Officer of We National American insurance Company, the corporation described In and which executed the above Instrument; that he knows the seal ofsold corporation; thatthe seal affixed to the sold instrumant is such corporate seal; that awasso affixed by eM.r.f th. Board of Dimelo,e of .old eorporation and that he eiened hle name, thereto h, like order. �S1ti Fi_ �aT alwalan i uflfixP. de,7'frs`-ist�, oi.0 'qr ro- s ZNxw O,•'' STATE OF OKLAHOMA ) COUNTY OF LINCOLN ) as: Notary Public My Commission Expires August 27, 2025 Commission #13007677 1, the undersigned, Secretary of the National American Insurance Company, an Oklahoma Corporation, DO HEREBY CERTIFY that the foregoing and attached POWER OF ATTORNEY remains In full force, Signed and Sealed at the City of Chandler. Dated the 15111 day of November 2024 �exx lxart4 fi aeNey fOp O SEAL ♦ /`/�^�/' a R. Patrick Gilmore, Sybraiary— " - TO: The Honorable Mayor and City Council FROM: Earl Farris, Project Administrator SUBJECT: Acceptance of Public Infrastructure Improvements at Casa Del Mar DATE: February 13, 2025 BACKGROUND: The subject commercial development is located on the southeast corner of East 86% Street North and North Memorial Drive. There are two entrances into the property, one is east of North Memorial on East 861h Street North and the other is south of East 86th Street North on North Memorial Drive. Public infrastructure includes two concrete approaches including concrete storm piping, and sanitary sewer infrastructure. Water for the site is provided by Washington County Rural Water # 3. FINAL INSPECTIONS: Final inspections for the infrastructure components were completed in January2025, by the Public Works Department. All standards for acceptance have been met. Additionally, the construction contractor has supplied the necessary two-year maintenance bond. RECOMMENDATION: Staff recommends acceptance of the public infrastructure improvements at Casa Del Mar. ATTACHMENTS: Location Map Attorney Approved Bond Washington County Rural Water #3 approval letter i3 s�,;.."'v� x r' s ,f•� ,.-.ic.�-.,a�.a .ate'` __�.-..— d �� � lam• �,. f ) S J�,r - �5:.--�, - � � 17 �: �� �t:.� ,tea *� ;•.., � �- • III �� ,`I - * [ e _la l r2 N �•!•1 A, 1 :.. I � ems- , _i I f c �l �• ' i�.y� C Wt." � A'E. t >n lii Gil P'• r.. 1c l-� � Eaton, Steven From: Stewart, Heather Sent: Thursday, October 31, 2024 11:58 AM To: Eaton, Steven Cc: Lombardi, Julie; Farris, Earl Subject: RE: Casa Del Mar Good morning, I have reviewed the Casa Del Mar— Concrete Approaches maintenance bond at your request. The attorney -in -fact signature is authorized, the surety is licensed to do business in Oklahoma, and the amount of the bond is well within the surety's $157,034,000.00 underwriting limitation. Therefore, the bond is approved. I have reviewed the Casa Del Mar —Sanitary Sewer and Storm Sewer maintenance bond at your request. The attorney -in -fact signature is authorized, the surety is licensed to do business in Oklahoma, and the amount of the bond is well within the surety's $157,034,000.00 underwriting limitation. Therefore, the bond is approved. Thank you! Heather Stewart Executive Assistant Office of the City Manager & City Attorney 918-376-1515 From: Eaton, Steven <seaton@CityOfOWasso.com> Sent: Tuesday, October 29, 2024 3:16 PM To: Lombardi, Julie <JLombardi@CitvOfOwasso.com> Cc: Farris, Earl <efarris@CitvOfOwasso.com> Subject: Casa Del Mar Ms. Lombardi, I am sending a maintenance bond for review. Would you please reply with your findings. Thank you, Steven Eaton City of Owasso Infrastructure Inspector sea tonCla citvofowasso.com Phone 918-272-4959 Cell 918-693-3979 Maintenance Bond PRIVATELY FINANCED PUBLIC IMPROVEMENTS Bond No: S037985 KNOW ALL MEN BY THESE PRESENTS, That we Timber Wolf Excavating, LLC as Principal (Developer and Contractor), and Employers Mutual Casualty Company. as Surety, are held and firmly bound unto the City of Owasso, Oklahoma, as Obligee, in the penal sum of Nine Hundred Twenty-five Thousand Six Hundred Twenty & 00/100 ($925,620.00) to which payment will and truly to be made, we do bind ourselves, and each of our heirs, executors, administrators, successors, and assigns jointly and severally, firmly by these presents. WHEREAS, the Principal will furnish a bond conditioned to guarantee, for the period of TWO YEAR after final approval of the Casa Del Mar— Sanitary Sewer and Storm Sewer, a privately financed public improvement, and acceptance of such by the City Council of the City of Owasso, Oklahoma, against all defects in workmanship and materials which may become apparent in such privately financed public improvement during said period. NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH that the Principal and/or Surety shall indemnify the Obligee for all loss that the Obligee may sustain by reason of any defective materials or workmanship in the privately financed public improvement which may become apparent during the said period. SIGNED, SEALED, AND DATED: August 21, 2024 Timber Wolf Excavating, LLC, Principal ehJesSoW) Manac3in\5 MCMY 0Cr Attorney -in -Fact Attach Power of Attorney P.O. Box 712 • Des Moines, Iowa 50306-0712 %emc. INSURANCE POWER OF ATTORNEY APPOINTING INDIVIDUAL ATTORNEY -IN -FACT KNOW ALL MEN BY THESE PRESENTS, that: 1. Employers Mutual Casualty Company, an Iowa Corporation 2. EMCASCO Insurance Company, an Iowa Corporation 3. union Insurance Company of Providence, an Iowa Corporation 4. Illinois EMCASCO Insurance Company, an Iowa Corporation S. Dakota Fire Insurance Company, a North Dakota Corporation 6. EMC Property & Casualty Company, an Iowa Corporation hereinafter referred to severally as "Company" and collectively as "Companies", each does, by these presents, make, constitute and appoint: VAUGHN GRAHAM, JR. KYLE BRADFORD, MICHAEL E. DOLE, VAUGHN P. GRAHAM, STEPKEN M. POLEMAN. JAMIE M BURRIS, JOHN K DEER, TRAVIS E. BROWN. MARK 0. NOWELI, OEBORAH L RAPER, CHRISTOPHER WEBS, KEN! BRAOFORD, SHEW R. SAMSEL, DWIGHT PILGRIM. TAMARA OwEN, TERESA SMITH. CARREL A SANDERS. THOMAS C. PERRAULT, AUSTIN K GREENHAW, CLAYTON HOWELL.VICKI WILSON,Garyleas, Raney D, W.W. Bobby J.Yau .D-M.Woolsey,C.Ir Kenn...%KnsEn Lewis, Faith auAesan, NiMdes Kadov its true and lawful aftomey-m-Fact, with full power and authority conferred to sign, seal, and execute the Surety Bond: Any and All Bonds and to bind each Company thereby as fully and to the same extent as if such instruments were signed by the duly authorized officers of each such Company, and all of the acts of said attorney pursuant to the authority hereby given are hereby ratified and confirmed. The authority hereby granted shall expire October loth , 2025 , unless sooner revoked. AUTHORITY FOR POWER OF ATTORNEY This Power-of-Attomey is made and executed pursuant to and by the authority of the following resolution of the Boards of Directors of each of the Companies at the first regularly scheduled meeting of each company duly called and held in 1999: RESOLVED: The President and Chief Executive Officer, any Vice President, the Treasurer and the Secretary of Employers Mutual Casualty Company shall have power and authority to (1) appoint attorneys -in -fact and authorize them to execute on behalf of each Company and attach the seal of the Company thereto, bonds and undertakings, recognizances, contracts of indemnity and other writings obligatory In the nature thereof, and (2) to remove any such attomey-In-fact at any time and revoke the power and authority given to him or her. Attorneys -In -fact shall have pourer and authority, subject to the tens and limitations of the power -of -attorney issued to them, to execute and deliver on behalf of the Company, and to attach the seal of the Company thereto, bonds and undertakings, recognizances, contracts of indemnity and other writings obligatory in the nature thereof, and any such instrument executed by any such attomey-in-fact shall be fully and in all respects binding upon the Company. Certification as to the validity of any power-of-atlomey authorized herein made by an officer of Employers Mutual Casualty Companyshail be fully and in all respects binding upon this Company. The facsimile or mechanically reproduced signature of such officer, whether made heretofore or hereafter, wherever appearing upon a certified copy of any power -of -attorney of the Company, shall be valid and binding upon the Company with the same farce and effect as though manually affixed. IN WITNESS THEREOF, the Companies have caused these presents to beg dforeach by their officers as shown, and the Corporate seals to be hereto affixed this 22nddayof September 2022 , tt R. Jean, P e !dent & CEO Todd Strother,Executive Vice President ,, ;o.++�u' , "�oGPa ; `••:+,n �,'••, f Company 1; irman, President Chief Legal Officer & Secretary of %,r'•• = y,,, : •t - • " •• .`+ &CEO of Co nies 2, 3, 4,5 & 6 Companies 1, 2, 3, 4, 5 & 6 •. :; to. ^:ran,,• s': _' SEAL '_.'- "�`1863•=a`- - 1953 =� • ,.o'. 22nd y September � 2022 Notary • �. .,,��;- ' ....... .•;,^•; •.,, ,•` _ on this da of P before Nota Public in and for the State aw "•',';.• ••'.'"'%';``` of Iowa, personally appeared Scott R. Jean and Todd Strother,who, being bymeduty swom, did say that they are, and are known to me to be the CEO, Chairman, President, Executive ;'s• �""'k; •; rµJO"?i •. 0°10n'cy;'% Vice President, Chief Legal Officer anWorSecretary, respectively, of each of the Companies P -.E above; that the seals affixed to this instrument are the seals of said corporations: that said w 3 SEAL =z b= SEAL = = SEAL ;u instrument was signed and sealed on behalf of each of the Companies by aulhorilyof their _ respective Boards of Directors; and that the said Scott R. Jean and Todd Strother, as such •:,,,•(nJ,> ,;•'--•;;�.... .;wa�,•=-�,�`a;af e's �; officers, acknowledged the execution of said instrument to be their voluntary act and deed, '•":,.,,••" and the voluntary act and deed of each of the Companies. My Commission Expires October 10, 2025, y KATHY LOVERIUGE Ca, yCwm Nmba�rna,ea1a64 �% LL\U ILYJIfllr�1L D`tabet 100,, 20'!S Notary PubI10 in and for the State cylowa CERTIFICATE I, Ryan J. Springer, Vice President of the Companies, do hereby certify that the foregoing resolution of the Boards of Directors by each Of the Companies, and this Power of Attorney issued pursuant thereto on 22nd day of September , 2022 , are true and correct and are still in full force and effect. in Testimony Whereof I have subscribed my name and affixed the facsimile seal of each Company this 21st day of August 2024 Vice President 7838 (9-22) 0000000-NA L6153 000 AEC 000000 "For verification of the authenticity of the Power of Attorney you may call (515) 345-7548." Maintenance Bond PRIVATELY FINANCED PUBLIC IMPROVEMENTS Bond No. S037994 KNOW ALL MEN BY THESE PRESENTS, That we Timber Wolf Excavating, LLC as Principal (Developer and Contractor), and Employers Mutual Casualty Company as Surety, are held and firmly bound unto the City of Owasso, as Obligee, in the penal sum of Fourteen Thnd inHun r d Sixty & 00/ 09 ($ $14,960.00 ) which payment will and truly to be made, we do bind ourselves, and each of our heirs, executors, administrators, successors, and assigns jointly and severally, firmly by these presents. WHEREAS, the Principal will furnish a bond conditioned to guarantee, for the period of year(s) after final approval of the -Gasa-0el-Mar--Concrete-Approaches a privately financed public improvement, and acceptance of such by the City Council of the City of Owasso, against all defects in workmanship and materials which may become apparent in such privately financed public improvement during said period. NOW, THEREFORE, THE CONDITION OF THIS OBLIGATIONS IS SUCH that the Principal and/or Surety shall indemnify the Obligee for all loss that the Obligee may sustain by reason of any defective materials or workmanship in the privately financed public improvement which may become apparent during the said period. SIGNED, SEALED, AND DATED: October 9, 2024 l Timber Wolf Excavating, LLC Principal Surety Attach Power of Attorney P.O. Box 712 - Des Moines, Iowa 50306-0712 emc_ INSURANCE POWER OF ATTORNEY APPOINTING INDIVIDUAL ATTORNEY -IN -FACT KNOW ALL MEN BY THESE PRESENTS, that: t. Employers Mutual Casualty Company, an Iowa Corporation 2. EMCASCO Insurance Company, an Iowa Corporation 3. Union Insurance company of Providence, an Iowa Corporation 4. Illinois EMCASCO Insurance Company, an Iowa Corporation 5. Dakota Fire Insurance Company, a North Dakota Corporation 6. EMC Property & Casualty Company, an Iowa Corporation hereinafter referred to severally as "Company" and collectively as "Companies", each does, by these presents, make, constitute and appoint: VAUGHN GRAHAM, JR, KYLE BRADFORD. MICHAEL E. COLE, VAUGHN P. GRAHAM, STEPHEN M. POLEMAN, JAMIE M BURRIS, JOHN K. DEER, TRAVIS E BROWN. MARK D. NOWELL, OEBORAH L RAPER. CHRISTOPHER WEBB. KENTBRADPORD, SHELL] R SAMSEL, OWIGHT PILGRIM, TAMARA OWEN. TERESA SMITH, CARREL SANDERS. THOMAS C. PERRAULT. AUSTIN K GREENHAW, CIAYTON HOWELL, VICKI WILSON. Gary Liles, Rally O. Wabb, Baby J. Ywmg, O. Aemn W.W .y, Cemy Kennameq MOn Lewis, Falth Burleson, Nlcbsles Karlovirh its true and lawful attomey-in-fact, with full power and authority conferred to sign, seal, and execute the Surety Bond: Any and All Bonds and to bind each Company thereby as fully and to the same extent as if such instruments were signed by the duly authorized officers of each such Company, and all of the acts of said attorney pursuant to the authority hereby given are hereby rallied and confirmed. The authority hereby granted shall expire October 1Oth , 2025 , unless sooner revoked. AUTHORITY FOR POWER OF ATTORNEY This Power-of-Altomey is made and executed pursuant to and by the authority of the following resolution of the Boards of Directors of each of the Companies at the first regularly scheduled meeting of each company duly called and held in 1999: RESOLVED: The President and Chief Executive Officer, any Vice President, the Treasurer and the Secretary of Employers Mutual Casualty Company shall have power and authority to (1) appoint attorneys-in•fact and authorize them to execute on behalf of each Company and attach the seal of the Company thereto, bonds and undertakings, recognizances, contracts of indemnity and other writings obligatory in the nature thereof; and (2) to remove any such attorney -in -tact at any time .and revoke the power and authority given to him or her. Allomeys-in-fact shall have power and authority, subject to the terms and limitations of the power-of-altorney issued to them, to execute and deliver on behalf of the Company, and to attach the seal of the Company thereto, bonds and undertakings, recognizances, contracts of indemnilyand olherwritings obligatory in the nature thereof, and any such instrument executed by any such allomey-in-fact shall be fully and in all respects binding upon the Company. Certification as to the validity of anypower-of-attomey authorized herein made by an officer of Employers Mutual Casualty Company shall be fully and in all respects binding upon this Company. The facsimile or mechanically reproduced signature of such officer, whether made heretOtore or hereafter, wherever appearing upon a certified copy of any power-of-attomey of the Company, shall be valid and binding upon the Company with the same force and effect as though manually affixed. IN WITNESS THEREOF, the Companies have caused these presents to be Sig for each by their officers as shown, and the Corporate seals to be hereto affixed this 22nd day of September 2022 Gi oil R. Jean, P e idenl & CED Todd Suoiher,Executive Vice President g,,•• =`4 ,a = `P�y',(, �5�,,; I Company t; Irman, President Chief Legal Officer & Secretary of 'u•; "0; ;;,,1_ &CEO of Co nie52,3,4,5&6 Companies 1, 2, 3, 4, 5 & 6 a si 4":d:,..-P: SEAL;?; °_+i 18630'06:0i 1953 fi t• �:,, Z:,yo•„OVIA, `�: � ,% ,•`�b� �S�iPAh�'., ,•u,eVn.y•• .5 �,�V5�, ,•b ,�: ;'sE,. roe': 9�_�„-10:•`_.Ce :a SEAL SEAL SEAL_r==y-SEAL.;g`-' j •i� : ; i:'Q,s `')u(vaa nh,nnvA; .. AivM1.s `D'rs y KATHy LOVERIDGE !may LRvrt im-M.-brr780769 ee ,. MyOOwrn Mn EK* a On this 22nddayof September 2022 before meallotaryPubliclnandfortheState of Iowa, personallyappeared Scott R. Jean andTodd Strother, who, tieing by me duly swom, did say that they are, and are known to me to be the CEO, Chairman, President, Executive Vice President, Chief Legal Officer and/or Secretary, respectively, of each of the Companies above; that the seals affixed to this instrument are the seals of said corporations; that said instrument was signed and sealed on behalf of each of the Companies by authority of their respective Boards of Directors: and that the said Scott R. Jean and Todd Strother, as such officers, acknowledged the execution of said instrument to be their voluntary act and deed, and the voluntary act and deed of each of the Companies. My Commission Expires October 10, 2025. CERTIFICATE cr >L,..f G1 VA= Notary PV\UV�'ILLubl in and for the State qylowa I, Ryan J. Springer, Vice President of the Companies, do hereby certify that the foregoing resolution of the Boards of Directors by each of the Companies, and this Power of Attorney issued pursuant thereto on 22nd day of September , 2022 , are true and correct and are Bill in full force and effect In Testimony Whereof I have subscribed my name and affixed the facsimile seal of each Company this 9th day of October 2024 Vice President 7838 (9-22) 0000000-NA L6153 000 AEC 000000 "For verification of the authenticity o1 the Power of Attorney you may call (515) 345-7548." Rural Water District No. 3 Washington County, Oklahoma 17227 N. 129t" E. Ave., P.O. Box 70, Collinsville, OK 74021-0070 Ph. (918) 371-2055 6 Fax (918) 371-3864 e TRS 711 February 7, 2025 City of Owasso Attn: Mr. Earl Farris, Project Administrator PO Box 180 Owasso, Ok. 74055 FAX 918-272-4996 eflrris n.citvofowasso.con) To Whom It Mat Concern: The requirements by Rural Water District #3 Washington County have been fulfilled and waterlines have been accepted for Casa Del Mar, NW/4 Section 25, Township 21 North, Range 13 East, City of Owasso, Tulsa County, Oklahoma. Sincerely, Chad Pennington Field Supervisor In accordance with Federal law and U.S. Department of Agriculture policy, this Institution Is prohibited from discriminating on the basis of race, color, national origin, age, disabllity, religion, sex, and familial status. (Not all prohibited bases apply to all programs). To file a complaint of discrimination, write USDA, Director, office of Gvil Rights, 1400 Independence Avenue, S.W., Washington, D.C., 20250-9410 or call (800) 795-3272 (voice) or (202) 720-6382 (TDD). ��RAEALP­Pk REAL TO: The Honorable Mayor and City Council FROM: Earl Farris, Project Administrator SUBJECT: Acceptance of Public Infrastructure Improvements at Dollar Tree DATE: February 13, 2025 BACKGROUND: The subject commercial development is located at 13133 East llbrh Street North. Public infrastructure improvements consist of a concrete approach including sidewalk. FINAL INSPECTIONS: Final inspections for the infrastructure components were completed in December 2024, by the Public Works Department. All standards for acceptance have been met. Additionally, the construction contractor has supplied the necessary two-year maintenance bond. RECOMMENDATION: Staff recommends acceptance of the public infrastructure improvements at Dollar Tree. ATTACHMENTS: Location Map Attorney Approved Bond Dollar Tree 1" = 116 ft Location Map 12/23/2024 5Q nL�p Mho • ar�P.4 hrvJ n� This map may represents a visual display of related geographic information_ Data provided hereon is not guarantee of actual field conditions. To be sure of complete accuracy, please contact the responsible stafffor most up-to-date information. Farris, Earl From: Sent: Stewart, Heather Monday, December 16, 202412:41 PM To: Cr; Subject: Farris, Earl Hancock, Brandon RE: Maintenance Bond for Review Dollar Tree on 1 16th' Good aftemoon, I have reviewed the Right of Way maintenance bond for the Dollar Tree on 1161h at your request. The attorney -in -fact signature is authorized, the surety is licensed to do business in Oklahoma, and the amount of the bond is well within the surety's $147,341,000.00 underwriting limitation. Therefore, the bond is approved. 9feather Stewart Executive Assistant Office of the City Manager & City Attorney 918-376-1515 From: Farris, Earl <efarris@CityOfOwasso.com> Sent: Thursday, December 12, 202412:02 PM To: Stewart, Heather <hstewart@CityOfOwasso.com> Cc: Hancock, Brandon <BHancock@CityofOwasso.com> Subject: Maintenance Band for Review Dollar Tree on 1106th Heather, please see attached bond for Dollar Tree on 116th. Please let me know if the bond is approvable. Thank you. Earl Farris Project Administrator City Of Owasso Public Works efarris cityofowasso.com ph918-272-4959 / fax 918-272-4996 Maintenance Bond PRIVATELY FINANCED PUBLIC IMPROVEMENTS Bond No:2634218 KNOW ALL MEN BY THESE PRESENTS, That we SBA Construction Company. as Principal (Developer and Contractor), and West Bend Insurance Company as Surety, are held and firmly bound onto the City of Owasso, Oklahoma, as Obligee, in the penal sum of THIRTY THOUSAND DOLLARS ($30,000) to which payment will and truly to be made, we do bind ourselves, and each of our heirs, executors, administrators, successors, and assigns jointly and severally, fiunly by these presents. WHEREAS, the Principal will furnish a bond conditioned to guarantee, for the period of TWO YEAR after final approval of the Right a Way — City of Owasso a privately financed public improvement, and acceptance of such by the City Council of the City of Owasso, Oklahoma, against all defects in workmanship and materials which may become apparent in such privately financed public improvement during said period. NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH that the Principal and/or Surety shall indemnify the Obligee for all loss that the Obligee may sustain by reason of any defective materials or workmanship in the privately financed public improvement which may become apparent during the said period. SIGNED, SEALED, AND DATED: December 10'l' 2024 SBA Construction Company,, Principal BY: West Bennsurance Comp, Surety Attomey-in-Fact Attach Power of Attorney WEST BEND POWER OF ATTORNEY Bond No. 2634218 Know all men by these Presents, that West Bend Insurance Company (formerly known as West Bend Mutual Insurance Company prior to VV2024), a corporation having its principal office in the City of West Bend, Wisconsin does make, constitute and appoint: TAMMY SMITH lawful Attomey(s)-in-fed, to make, execute, seal and deriver for and on its behalf as surety and as its act and deed any and all bonds, undertakings and contracts of suretyship, provided that no bond or undertaking or contract of suretyship executed under this authority shall exceed in amount the sum of Thirty Million Dollars ($30,000,000) This Power of Attorney is granted and is signed and sealed by facsimile under and by the authority of (he following Resolution adopted by the Board of Directors of West Bend Insurance Company by unanimous consent resolution effective the lnday of January 2024. or dinfleseul aholl be valid and binding upon In nature to which It is attached. Anysuch crany other o/licero) lvestuena insurance l the execution ofand attescrng of bonds and ture with respectto anybond or and revoked, forrousG or withoutcoase by Any reference to West Bend Mutual Insurance Company in any Bond and all continuations thereof shall be considered a reference to West Bend Insurance Company. In witness whereof, West Bend Insurance Company has caused these presents to be signed by its president undersigned and its corporate seal to be hereto duly attested by Its secretary this 1st day of January 2024. Attest k� �cP� u o�S ' "' ' j. Chdsro hat G Z gait _ m = Robert j. jacques Secretary :: j, i�`Sp..�'FiO= President Stale of Wisconsin County of Washington On the in day of January 2024, before me personally came Robert Jacques, tome known being by duly swum, did depose and say that he is the President of West Bend Insurance Company, the corpora0on described in and which executed the above Instrument; that he knows the seal of the said corporation; that the seal affixed to said instrument Is such corporate seal; that is was so affixed by order of the board of directors of said corporation and that he signed his name thereto by like order. ��a�e�4' IxoTARp Ar/BUr R t cad a once Attomey %� ry Public, Washington Co., WI My Commission is Permanent The undersigned, duly elected to the office stated below, now the incumbent in West Bend Insurance Company, a Wisconsin corporation authorized to make this certificate, Do Hereby Certify that the foregoing attached Power of Attorney remains in full force effect and has not been revoked and that the Resolution of the Board of Directors, set forth in the Power of Attorney is now in force. Signed and sealed at West Bend, Wisconsin this 10th day of December 2024 ``�Su' ` MMOUX Sol SEAL wib_ ChdstoP m C. L. gait =u++> F+ Secretary, %�?j4*M1rroy� fS' n,numn"�r 1900 S 181h Avenue I West Bend. VVI 53095 [Phone: (800) 236-50f0 1 Fax: (877) 674-2663 I vnvv thesllverllning.cam TO: The Honorable Mayor and City Council FROM: Earl Farris, Project Administrator SUBJECT: Acceptance of Public Infrastructure Improvements at 12901 East 86rh Street North Owasso High School Track DATE: February 13, 2025 BACKGROUND: The subject commercial development is located at 12901 East 86rh Street North. Public infrastructure includes new potable water lines, a new fire line, and fire hydrants. FINAL INSPECTIONS: Final inspections for the infrastructure components were completed in January 2025, by the Public Works Department. All standards for acceptance have been met. Additionally, the construction contractor has supplied the necessary two-year maintenance bond. RECOMMENDATION: Staff recommends acceptance of the public infrastructure improvements at the Owasso High School Track Renovation Project. ATTACHMENTS: Location Map Attorney Approved Bond High School Track Renovations r '�+•` `� P.O_INT'll �- j�,,��'p^j'•+j 1j i 11s�ryHi t� i 17A, `z ' VCr dsf H u NO C �__ k- •.. •�-'�e� `�r.* rrR�.—�%��4+^ Bq�Ri21NGNTON��` i� ' Nt` t it?J�{Zp,rA�'irI ..-P0I011IIV:i ..`»rt`1- ,' r� .»a..�_ - A-; - rr . i=IN �• (rj'i! V a 11 ! Hlgli� School Gampus 4R� M IIII _ WID 'RAMPLAZA EC r* Cn fl t'f •lil ill 11 1 1 Y J rF RAM p�AZ l ADD r I { •� � I MArr si 1•+ r �lilll�l Ili li v.l � ! ly :{�', .-.� .� � __ +.. 4 � .,; , r!/11 1; / \":__ . e 4 i�• , :,u •�"tll., rtaen. >t rayon+. n�r „-_ — i l w '�w+c� r 1F r arr 7 E 86TH-ST N °(' 11 E S6THFST N E _R , — — �1 �y �r p,� E 86 R g s I.� 1 �� ! .. — i. a• Sr' �i �. IL — -- Ili .�yy'% f�i�ie i. 1" = 353 ft Location Map 02/07/2025 �Q RE14 P„MRE(�FJI F.iM•nh' This map may represents a visual display of related geographic information. Data provided here on is not guarantee of actual field conditions. To he sure of complete accuracy, please contact the responsible staff for most up-to-date information. From: Stewart, Heather To: Eaton, Steven; Goins. Julie Cc: Lombardi, Julie Subject: RE: Owasso Track Date: Monday, December 30, 2024 2:26:07 PM Good afternoon, I have reviewed the Utilities to Serve Owasso Track Renovation maintenance bond at your request. The attorney -in -fact signature is authorized, the surety is licensed to do business in Oklahoma, and the amount of the bond is well within the surety's $157,034,000 underwriting limitation. Therefore, the bond is approved. Thank you, have a great day! .7feather Stewart Executive Assistant Office of the City Manager & City Attorney 918-376-1515 From: Eaton, Steven <seaton@City0fOwasso.com> Sent: Monday, December 30, 2024 2:14 PM To: Gains, Julie <juliegoins@CityOfOwasso.com> Cc: Stewart, Heather <hstewart@CityOfOwasso.com> Subject: Owasso Track Ms. Lombardi, I am sending a maintenance bond for review. Would you please reply with your findings. Thank you, Steven Eaton City of Owasso Infrastructure Inspector seaton(@citvofowasso.com Phone 918-272-4959 Cell918-693-3979 Maintenance Bond PRIVATELY FINANCED PUBLIC IMPROVEMENT'S Bond No. S037968 KNOW ALL MEN BY THESE PRESENTS, That we Timber Wolf Excavating LLC as Principal (Developer and Contractor), and Employers. Mutual Casualty Company as Surety, are held and firmly bound unto the City of Owasso, as Obligee, in the penal sum of Two Hundred Seventy Thousand Eight Hundred Forty & 00/100 ($ 270,840.00 ) which payment will and truly to be made, we do bind ourselves, and each of our heirs, executors, administrators, successors, and assigns jointly and severally, firmly by these presents WHEREAS, the Principal will furnish a bond conditioned to guarantee, for the period of years) after final approval of the k Renovation a privately financed public improvement, and acceptance of such by the City Council of the City of Owasso, against all defects in workmanship and materials which may become apparent in such privately financed public improvement during said period. NOW, THEREFORE, THE CONDITION OF THIS OBLIGATIONS IS SUCH that the Principal and/or Surety shall indemnify the Obligee for all loss that the Obligee may sustain by reason of any defective materials or workmanship in the privately financed public improvement which 'may Uecome apparent during the said period. ;SIGI+I ut SEALED, AND DATED: March 6, 2024 _ Tjm-bdr-Wolf Excavating, LLC Principal *'Emplo rs Mut I asualt Coma ,ice Surety BY _ Attomey-in-Fact iarni&kraunis Attach Power of Attorney AFEMC P.O. Box 712 a Des Moines, Iowa 5030"712 INSURANCE POWER OF ATTORNEY APPOINTING INDIVIDUAL ATTORNEY -IN -FACT KNOW ALL MEN BY THESE PRESENTS, that: 1. Employers Mutual Casualty Company, an Iowa Corporation 2. EMCASCO Insurance Company, an Iowa Corporation 3. Union Insurance Company of Providence, an Iowa Corporation 4. Illinois EMCASCO Insurance Company, an Iowa Corporation 5. Dakota Fire Insurance Company, a North Dakota Corporation 6. EMC Property & Casualty Company, an Iowa Corporation hereinafter referred to severally as 'Company"and collectively as "Companies", each does, by these presents, make, constitute and appoint MGM GRAHAM, JR. KYLE BRADFORD, MICHAEL E. DOLE. VAUGHN P. GRAHAM, STEPHEN M. POLEMAN, JAMIE M BURRIe. JOHN K. DEER, TRAVIS E. BROWN, MARK 0. NOWEUL DEBORAH L. RAPER. CHRISmPHER WEBB. KENT BRADFORD. SHEW R SAMSEL. DWIGHTPILGRIM, TAMARAOWEN,TERESA SMITH. CARRELASANDERS, THOMAS C. PERRAUI.T, AUSTIN K. GREENHAW, CLAYrON HOWELL.MM WILSON. Gary LOW;, Randy D.Webb, Bobby J. Young, D.Aeran Woolsey, Carey Ke..e ,MW,, LeM1, FOR Budesen. Nicholas KUIO,1 l its true and lawful atlomey-In-fact, with full power and authority conferred to sign, seal, and execute the Surety Bond: Any and All Bonds and to bind each Company thereby as fully and to the same extent as if such Instruments were signed by the duly authorized officers of each such Company, and all of the acts of said attorney pursuant to the authority hereby given are hereby ratified and confirmed. The authority hereby granted shall expire October loth, 2025 , unless sooner revoked. AUTHORITY FOR POWER OF ATTORNEY This Power-of-Attomey is made and executed pursuant to and by the authority of the following resolution of the Boards of Directors of each of the Companies at the first regularly scheduled meeting of each company duly called and held in 1999: RESOLVED: The President and Chief Executive Officer, any Vice President, the Treasurer and the Secretary of Employers Mutual Casualty Company shall have power and authority to (1) appoint allomeys-in-fact and authorize them to execute on behalf of each Company and attach the seal of the Company thereto, bonds and undertakings, recognizances, contracts of indemnity and other writings obligatory in the nature thereof; and (2) to remove any such attorney -in -fact at anytime and revoke the power and authority given t0 him or her. Attarneys-in-Fact shall have power and authority, subject to the temis and limitations of the power-of•ahorney issued to them, to execute and deliver an behalf of the Company, and to attach the seal of the Company thereto, bonds and undertakings, recognizances, contracts of indemnity and other writings obligatory in the nature thereof, and anysuch Instrument executed by any such atomey-in-fact shall be fully and in all respects binding upon the Company. Certification as to the validity of any power-of-atomey authorized herein made by an officerof Employers Mutual Casualty Company shall be fully and in all respects binding upon this Company. The facsimile or mechanically reproduced signature of such officer, whethermade heretofore orhereafter, whereverappearing upon a certified copy of any power -of -attorney of the Company, shall be valid and binding upon the Company with the same force and effect as though manually affixed. IN WITNESS THEREOF, the Companies have caused these presents to be a, dforeachhytftenofficersasshown, and the Corporate seals tobehereto affixedthis 22nd day of September 2022 . oil R. Jean, P e ident &CEO Todd Strother,Executive Vice President -, .0jN=u;yy,, ;,N ;gyp;<'a fCompany1; finnan,President Chief Leal Officer & Secretary of :;Po -;a: &CEO ofCom n(es2,3,4,5&6 Companas1,2,3,4,5&6 -�% SEAL;'= ; ?-1863"° ==;, =3e ,o ,$ t�: :,o' IOWA ; , IOWA C'"SUR.", t, o ,,fir, „ •,,, ....... 4µ, rf Oi �ai1S�0Pvn,1a7'i 'WZ SEAL;:; o's SEAL;Z=:E;SEAL;p= ' OAIHOTK h/DINGS. y KB.YWLOVERIDGE LCnrenbabn Humher7taTa9 0CtDberr1100,,G Onihis 22nd dayof September, 2022 before meet Notary Public in andforlhe State of Iowa, personally appeared Scott R. Jean and Todd Strother, who, being by me duly swom, did say that they are, and are known to me to he the CEO, Chairman, President, Executive Vice President, Chief Legal Officer and/or Secretary, respectively, of each of the companies above; that the seals affixed to this instrument are the seals of said corporations; that said instrumentwas signed and sealed on behalf of each of the Companies by authority of their respective Boards of Directors; and that the said Scott R. Jean and Todd Strother, as such officers, acknowledged the execution of said instrument to be their voluntary act and deed, and the voluntary act and deed of each of the Companies. My Commission Expires October 10, 2025. Ivp o�o�d� Notary PubM in and for the State cff Iowa CERTIFICATE 1, Ryan J. Springer, Vice President of the Companies, do hereby certify that the foregoing resolution of the Boards of Directors by each of the Companies, and this Power of Attorney issued pursuant thereto on 22nd dayof September , 2022 , are true and correct and are still In full force and effect. In Testimony Whereof I have subscribed my name and affixed the facsimile seal of each Company this 6w dayof March 2024 1I `. Vice President 7838 (9-22) 0000000-NA L6153 000 AEC 000000 "For verification of the authenticity of the Power of Attorney you may call (515) 345.7548.11 TIMBWOL-01 MCOTTER " CERTIFICATE OF LIABILITY INSURANCE DATE IMMOOYYYY) 1 316/2024 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLYAND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(les) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subJact to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsement(s). PRODUCER Rich & Cartmtil, Inc. 2738 E. 51st Street, Suite 400 Tulsa, OK 74105 ER CT PHONE INC, No, E.O: (918) 743-8811 INC, Nog(918) 744-B429 oDRESS: ricllCartmill�rCln S.COIn INSURER 9 AFFORDING COVERAGE NAICS INSURERA:National UnjOn Fire Insurance Cam an 19445 INSURED INSURERS : Continental Ins CO 35289 INSURERC: New Ham Pshire Ins Co 23841 Timber Waif Excavating LLC 520 N.45th Pl. Broken Arrow, OK 74014 INSURERD:Nautilus Insurance Co 17370 INSURERS: INSURER F: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSU ED TOTH E INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITHRESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR A X TYPE OF INSURANCE COMHIERCIAL GENERAL LIABILITY CLAMS -MACE 1 X OCCUR ODLSUES INSR X "n X POLICY NUMBER 969446 POLICY EFF MMIOO 6/1/2023 POLICY E%P MIDD 6/1/2024 LIMITS EACH OCCURRENCE 1,000,000 DAMAGE TO RENTED P Mil ES Eaorzumaraa S 300,000 MED EXP one arson $ 25,000 PERSONAL INJURY 1,000,000 GEN. AGGREGATE LIMoIT APPLIES PER: POLICY � .PERCT LOC OTHER: $1,000 PO Ded Per Claim GENERALAGGREGATE S 2,000,000 PRODUCTS-COMP/OP AGG $ 2,000,000 X A AUTOMOBILE X LIABILITY ANY AUTO OWNED SCHEDULED A{1U�ppT��OppS ONLY AI.IUU�TOpSS pp Al1TOS ONLY AUTOSORI? X X 1216311 6/1/2023 611/2024 E,,,,5SINGLELIMIT S 1,000,000 BODILY INJURY Per arson) $ B�ODILYINJIRY Paremldent Pe�aEdR�rt GE $ B C A D UMBRELLA LIA6 X OCCUR EXCESSLIAB CLAIMS -MADE X NIA X X 034046568 80878405 9969462 PP203848511 6/1/2023 36/1/2023 6/1/2024 12024 /2024 /2024 EACH OCCURRENCE S 6,000,000 X AGGREGATE $ 6,000,000 DELI I X I RETENTION$ 10,000 ANDEMPLOYFMSLIATION ANY PROPRIETORIPARTNER/EHECUrIVE YIN ocrICER/MEenEER E;e¢UDm9 � (Mandatory In H) If yes. dosodba under DESCRIPTION OF OPERATIONS below Owner&Contractor P Pollution Liability X PER OTH- STATUTE ER $ EIEACH ACCIDENT $ 1,000,000 E.I. DISEASE-EAEMPLOYE $ 1,000,000 E.L. DISEASE -POLICY LIMB Leased/Rented Equip S 1,000,000 110001000 2,000,00D DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101, Ackillanal Remarks Schedule, mayy�be ollaehedifmorasoace ls«qulredl Professional Liability - Claims Made Basis - $2,000,000 Per Claim/Aggregate Limit, $25,000 Retention, Policy Number: CPP203848510 Policy Period-06-01-23 -06-01-24, Insurer"0" Contract Number: 03232399SO20 Project Number: 03-23-2399 Project: Owasso Track Renovation, 13102 E Beth St N, Owasso, OR 74055 SEE ATTACHED ACORD 101 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE City of Owasso THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 200 S Main ACCORDANCE WITH THE POLICY PROVISIONS. Owasso, OK 74055 AUTHORIZED REPRESENTATIVE A� 25 (2016103) O 1988-2015 ACORD CORPORATION. All the ACORD name and logo are registered marks of ACORD AGENCY CUSTOMER ID: TIMBWOL-01 LOC k: 1 MCOTTER .ACORO" ADDITIONAL REMARKS SCHEDULE Page 1 of 1 AGENCY NAMED INSURED ich & Cartmill, Inc. Timber Waif Excavating LLO 520 N. 45th Pl. POLICYNUMEER Broken ArroW, OK 74014 SEE PAGE 1 CAf W Eft NAIC CODE EE PAGE 1 SEE P 1 EFFECTIVE DATE: SEE PAGE 1 THISADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER: ACORD 25 FORM TITLE: CeAWCate or LiabllltvinsUmce Description of OperationslLocationsNehicles: As required by written contract, subject to policy terms and exclusion, Waiver of Subrogation applies in favor of Certificate Holder as respects General Liability, Auto Liability, Workers' Compensation, and Excess Liability. As required by written contract, subject to policy terms and exclusions, the Certificate Holder is included as an Additional Insured as respects General Liability, Auto Liability, and Excess Liability. As required by written contract, subject to policy terms and exclusions, the Certificate Holder is included as primary and non-contributory Additional Insured as respects General Liability, Auto Liability, and Excess Liability. 30 Day notice of cancellation applies to ail policies, except for 10 day notice of cancellation for non-payment of premium. TION. the ACORD name and logo are registered marks of ACORD TO: The Honorable Mayor and City Council FROM: Nathan Singleterry, Desktop Support Technician SUBJECT: Surplus Equipment and Authorize Auction DATE: February 13, 2025 BACKGROUND: The City of Owasso declares items surplus that have reached their end of life or are no longer useful. An estimated value of $500.00 or more for the individual item requires City Council approval for disposal. For several years, the City has utilized auction sites to auction surplus vehicles and equipment. These sites act as an "auction broker." Both private individuals and public entities utilize these online auctions as a tool to obtain the highest resale or salvageable price for items they can no longer utilize. HOW IT WORKS: The following is the step-by-step process for online auctions followed by the City of Owasso: • City Council declares vehicles or other items, valued over $500.00, as surplus; • Digital pictures are taken and descriptions are written for each item to be auctioned • Staff determines the length of the auction; • Staff includes acceptable methods of payment; • Staff determines whether items can be shipped or would need to be picked up by the purchaser/buyer. Most often, items are picked up at City locations; • The auction is promoted through social media and the City's website; • At the end of the auction the highest bidder is notified, and arrangements are made for shipping or pick-up of item once payment is received. FEES: There are fees to sell on most, though not all, auction sites. For some sites, there may be a set fee, and for others, there may be a percentage of the total sale price. Staff evaluates the items to be sold to determine the best online option for auctioning. ITEMS RECOMMENDED TO BE DECLARED SURPLUS: The following equipment is deemed as no longer needed to remain in service due to age and/or condition or has been replaced. Staff recommends declaring the item surplus by the City Council and approving disposal via online auction. Item: Reason for Disposal: VIN/ID/Serial Number: Book Value: 2007 AIIeyCat No longer in use due to Recycle Rec cle Trailer Center operations changes. VIN: 1 D9CP13117B388001 $750 ATTACHMENT: Photo "_ ,, I����r i � � p 3 '� �, r � � � � �., —, � ' ,, a - TO: The Honorable Mayor and City Council The Honorable Chair and Trustee —Owasso Public Works Authority (OWPA) FROM: JJ Dossett, Assistant to the City Manager SUBJECT: Owasso Redbud District Parking Property Purchase DATE: February 13, 2025 BACKGROUND: During the February worksession meeting, City staff discussed negotiations to purchase a 0.32- acre lot in the Redbud District to alleviate parking concerns for local businesses and citizens. The property is located northeast of the intersection of South Atlanta and West IS' Avenue at 113 West Isf Street. Staff negotiated the purchase of land from Owasso 1st Ave Holdings LLC, in the amount of $13,50 per square foot or $188,985.69 total. FUNDING: Funding is available through the Tax Increment District No. 1, Owasso Redbud District. CITY COUNCIL RECOMMENDATION: Staff recommends approval for the Owasso Public Works Authority to purchase 0.32 acres at 113 West 1 st Street, Owasso and authorization to execute all necessary documents. OPWA RECOMMENDATION: Staff recommends authorization for payment in the amount of $188,985.69 to Owasso 1st Ave Holdings, LLC for the purchase of 0.32 acres at 113 West 1 st Street, Owasso, and authorization to execute all necessary documents. ATTACHMENT: Location Map W I STAVE TO: The Honorable Mayor and City Council FROM: Alexa Beemer, AICP, Planning Manager SUBJECT: Plat Vacation & Replat - Cornerstone Hardware Amended DATE: February 13, 2025 BACKGROUND The Community Development Department received an application for review and approval of a final plat vacation for Cornerstone Hardware. Additionally, Staff received a concurrent application for review and approval of a replat via the proposed Cornerstone Hardware Amended final plat. The subject property is located at 11550 North 129th East Avenue, is approximately 6.55 +/- acres in size, and is zoned Commercial Shopping (CS). SUBJECT PROPERTY/PROJECT DATA: Property Size 6.55 acres +/- Land Use Master Plan Commercial Current Zoning CS Proposed Use Commercial Proposed Lots/Blocks 1 Lot, 1 Block Within a PUD? No Within an Overlay District? No Water Provider Washington County Rural Water District #3 Applicable Paybacks/Fees N/A (previously platted) ANALYSIS: • The subject property was annexed into Owasso City Limits in August of 2013 (Ord. 1026). The original final plat for Cornerstone Hardware was approved by the Tulsa Metropolitan Area Planning Commission in March of 2013 (Plat #6468), prior to annexation into Owasso City Limits. o The original plat consisted of two (2) Lots on one (1) Block. The existing Cornerstone Ace Hardware store was developed on Lot 1, while Lot 2 has remained vacant for future development. o The applicant is the current owner of both lots. • The applicant intends to expand the existing hardware store, but the proposed expansion would cross a platted lot line and encroach upon a platted mutual access easement. o To address this, the applicant is requesting both a plat vacation and a replat via the proposed Cornerstone Hardware Amended final plat. • Approval of the plat vacation request would effectively void the original final plat, eliminating all associated easements, dedications, access limits, and lot lines. This vacation, if approved, would clear the way for the new final plat, allowing for revised lot boundaries and easement locations that better accommodate the proposed expansion. The Cornerstone Hardware Amended final plat constitutes a replat; pending approval of the companion plat vacation request, approval of the final plat for Cornerstone Hardware Amended would result in its replacement of the original approved plat for this subject property. Page 2 Plat Vacation & Replat- Cornerstone Hardware Amended o The replat consolidates the two (2) existing lots into a single lot within one (1) block. The proposed lot meets the bulk and area requirements for CS -zoned properties as outline in the Owasso Zoning Code. o Two (2) existing access points into the development will remain unchanged. o The replat includes all required perimeter utility easements to ensure continued utility service to the development. o A detention easement, slightly larger than what was depicted on the original final plat, is proposed in the southwestern corner of the property to accommodate drainage needs. o As the replat is proposing a single lot on a single block, this proposed final plat does not depict any mutual access easements. The City of Owasso will provide police, fire, ambulance, and sanitary sewer services to the property. Washington County Rural Water District #3 will provide water services. • Any development that occurs on the subject property shall adhere to all development, zoning, and engineering requirements of the City of Owasso. SURROUNDING ZONING AND LAND USE: Direction Zoning Use Land Use Plan Jurisdiction North Agriculture (AG) Residential Transitional City of Owasso South Commercial Shopping (CS) / Vacant Commercial City of Owasso Agriculture Residential (AG-R) / Tulsa County East Commercial Shopping (CS) / Commercial Commercial / City of Owasso Agriculture (AG) / Residential Transitional / Tulsa County West Commercial Shopping (CS) / Vacant Commercial City of Owasso Agriculture Residential (AG-R) / Tulsa County PLANNING COMMISSION: The Owasso Planning Commission voted 5-0 to recommend approval of the plat vacation request and 5-0 to recommend approval of the final plat (replat) request at their regular meeting on February 10, 2025. RECOMMENDATION: In developing a recommendation, staff evaluated the plat vacation and replat requests on the criteria outlined in Sections 1.6 and 2.4 of the Owasso Subdivision Regulations. Following this evaluation, staff concluded that both requests meet all legal requirements for approval. As such, staff recommends approval of the vacation of the final plat for Cornerstone Hardware (Plat #6468). Staff also recommends approval of the final plat for Cornerstone Hardware Amended (a replat). ATTACHMENTS: Aerial Map Original Filed Final Plat- Cornerstone Hardware Final Plat (Replat) - Cornerstone Hardware Amended U J '.W Ell- Fm 7an. 4J -41 r 4- -TT 0 0.01 0.03 0.05 0.08 0.1 Miles JL. T N'� IL ALA Aerial Map Plat Vacation & Replat- Cornerstone Hardware Amended Subject Tract 57153 PLAT 'E CORNERSTONEFINAL HARDWARE . r.xl a<n CNxoenP"" as xrz. I °nc iSw�.r.` an +° �. .11 EN°IU).cLILI«..1`b.4,"� Iew° aw �-• � N - � <iWra E. 116th ST. 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OAiE fi/}0/H ((�, ^L.�p•',�,p m E°rrcll MPIIgm°il.com gr.nww.r� L°l2.. a � Ali 8iX uE T i a I r I r r„ E .u�mr wrens wm.m nn ru. mm nrlw sl wrn.w urnmmm� cr xlwrm LP cn fan wd rms wnr uss rusty n AP ` 65 i SNM' S M19M I,TI I Oesis °I Deofing. PEOENEC( .w.m anm on nv,r.o annex o<: mr rN. rmn I m fvn,e mu ..,I 11.m D sign°II°n: oofrr.nl°o<wr°oE,n..a °-°.o°.]'Sr°yfAow,n. `r'"`••P"` I ca¢xrnsrwre lwnnwAnc — OF M. STRATTE MA -I .F Dmaw[D ra,..].rz wx.]m . xw IF z].][ CO wwr ]D w-D,r�Dm[mrrx a na DEFERo< �r n:�`11.1IT E �"�.: ass r•,""xvn ED.— wn mo. waxK .-°.`,"I e."',:*xo-r Me ME [u�riza'o �rOr DE SAI"11 .'DID I``:.°.�v'M"E F ". an S. �. r`o—M " - a.n Me, ME , ro.m.11 DES ITED DID — DIED ED—, .o-moFEM x[/..<IE. ar<va z ors dz. [ — w. 11 o, zm=1 „rn_ . ss rMixr ME of 1.1 rvt,�`wr�iw'r. ass 2 D ' uvD .w[ nv rRx. P x`/ EI' m[�-.uvt[ rc�Omv rtv D xa S. .ri/[uMrorcv `»MEMMEDEIr4lw ssuc HEMS RS ME Or 'v.wM m'.wI Me R. 's�rm�cFro ra _ oxME n[nuV vpmRxu¢.`w anTEED • xMMM r. mwr <orcx�w e. va <""xin""arrrc vw<icmuuuip°1uw.m°wi,imm a'iwrevnnur[.w w.crrwnwx. H SWEDE FM _Do Do — OR _I "Do OF SEE SEREFFE, DOME OR DRE. FRESSIDED M. DRE SO Do Do :r. 1 Fo oa D"z'RR µ"�`n'E O.x`rar.o zwD-x— n SEE" rrED Me .nD. OR Dr. OF ASTERDS OR DEMERE., r�TyErroror, < z w,w xss a[CO]m IS urr<.xssw ass JDO MIDI —FRED, LEE °[ ,F —1 or awrDr.. ; ss n.ED,—wou< u[ r RE1i 2 DAQy(7 `r5 ,.a.. For I ME ouuwn xD. ",IunD wm2.wc59rY1a�%yyx4' 'YR AS n. o axww�) ss yx at.xD✓s�F mxn. 1ROD ME IRE—wr __ t�i J01 j<Ef{<.D+rc mm..nr[ a wmc "w �rnew r,u m e[ro¢ r[ er xou „(.v x l—Yx/J�—DE I' R I V ��rC A�<[�*>KL0 nm rnn Y mm ME 7rioMor ME ME Recroo I ME. or xo <m amxWx o xn cr.,s DEMESTRED""MoODD.-'`I DIDER sou. •Dm rx m. Dr,s[ CO,rr[ ax«,. a[.. Dr x,u. <oDrrn. Druww mz _ D.. or M. REmar rEw.mcn.r nD ror.srrnra DID ME axrel r..ss. r,.r x[ DESER, I.S.r-1—,.o N IT Me wmo ]ORDERED orr.F IT"raw .'; xmrTERM FER ,m]. "� o �`r"'a n I or rr.[ RECORD.., o, n.: Dua Or [[or.Dax I Or DED EeiniwwiwcMw[rvcMC [n Dxuwcs or srtx umm[i 1N14w ""ww I ix OR z[u[ axon ssw nxz ss DER RESERT s]muxn] —DOE oERESTESSERSE FOR SR., I. W—D. Do I So a a iui ucuvsgGDu:npaw D rr EMS. A, xs'wirxmor.<Diwnw n e_ w.m ox sown For Ewa x�z z MM ..D awrwun JD.rorm. CMDDl.cesnrL RED CORNERSTOI HARDWARE xa. fef. RMK9xP uasrcnr v/� nY ,x S.HrzIDMI« 1xY aaT�MaUO9[ M (w) fps R /nN nmo w.�omwAnw � b[Y A- RRRNAM SURVEYING, WC. xon.v,aon,«»Na arz s ms.X.ma .wowl u mma FINAL PLAT CORNERSTONE HARDWARE AMENDED P.08 L m�i,eEb YX K ul _ vwrr ned m¢Erxmm __ __- -tl1]T IYK.iL 1 9fl i •.fn aRFXwc scut Y,[ moo uai'%�..a�.wno,r emim^m ,� N H E E IIe1N X. 4 o~E IN N. Losotl n,ma euw 4 w TIC' [Vwui viS Wv ana ac w� x. s..u.%../ n.o nusm'[Wu, ant u.m enOn4 wro TXNa WIo- -MAY [EgGMM MO16 ,un nO PMf�iM, amnM Robison Consulting Services, Inc. ,n o-sawe.mT ro n.nis rc. un. am mamsmc xumwu¢ up s rcaunov •xo MpTOCIM1F mxxuns .. �� FINAL PLAT CORNERSTONE HARDWARE AMENDED nrs�voa.rmvurmr,�mmrmvwm.m"m n of VY SECMnI OiLPOdI. pAU1KN. N1dLVpi NO Y14R19Yry m.vy_ wv SCO r`. SIPFFIS FA4lIp15 4Vl NY116 ' m mr mn."w r UURNAMSURVE11N6,INC,r �. � • • O �O� �� • Robison Consulting Services, Inc. sd ;REALPEALL P—Me - Chanale, - COM-1f) TO: The Honorable Mayor and Council FROM: H. Dwayne Henderson, P.E., City Engineer SUBJECT: Resolution 2025-01, Application for Surface Transportation Block Grant Funds -East 86}h Street North Lane Widening, North Garnett to North 1191h East Avenue Project DATE: February 13, 2025 BACKGROUND: On January 15, 2025, Indian Nations Council of Governments (INCOG) opened applications for the FY 2027 Surface Transportation Block Grant (STBG) funds. The submittal deadline is March 14, 2025. This item was discussed during the February 2025 Worksession meeting. Funds are made available on an annual basis by the Federal Highway Administration (FHWA), through the Oklahoma Department of Transportation (ODOT), for the implementation of eligible transportation improvements in the Tulsa Urbanized Area. Projects qualifying for funding provide system preservation (maintenance), management and integration (traffic management systems), arterial intersections (safety and capacity enhancements), transportation alternatives (sidewalks, trails, carpooling) and capacity expansion (arterials and interchanges that are listed on the major street and highway plan). Similar to previous STBG projects, a resolution is necessary to complete the application process. The application will request federal funding assistance for the construction of the roadway improvements. If this project is selected in summer 2025, the funding for construction will be targeted in FY 2027 or sooner, depending on funding availability. PROPOSED PROJECT: • East 86th Street North Lane Widening, North Garnett to North 119th East Avenue Project has increased traffic counts to 20,000 to 25,000 vehicles per day (VPD). • Staff has had to have the roadway signals coordinated several times to adjust to the increased traffic and turning movement. • The roadway section is programmed to be studied in detail concurrently with an updated Transportation Master Plan. However, the STBG funding opportunity was released prior to the study being funded and performed. • Construction funds for this grant will not be available for several years but submitting projects for future funding is crucial. • Staff will work with ODOT while they study improvements to the interchange. STBG FUNDS: INCOG will administer the grant funds and has established a selection process for the distribution of STBG funds. Priority funding is given to projects that meet federal regulations, help advance the Regional Transportation Plan through safety improvements, and reduce traffic congestion. Proposed projects are evaluated for eligibility and prioritized based on a 200-point rating system. Page 2 STBG Funding The total funding available through this two-year funding cycle application for FY 2026 and FY 2027 combined is $44,000.000. Funding of $6,000,000 is designated to the Gilcrease Expressway for 2-years of debt service, which leaves $32,000,000 for remaining projects. The maximum amount of funds for any single project is $4,000,000. CONCEPTUAL COST SUMMARY: East 86th Street North is considered a primary arterial in Owasso. The roadway is heavily used and conveys residential, commercial, school, and commuter traffic to and from Owasso. The proposed work for this section of roadway is to extend the roadway lanes to the north and south as needed, update signals with our newest design and technology standard, install new signals where warranted, move utilities, extend drainage structures, and replace sidewalks. Pavement replacement will be needed to raise the crown of the road to accommodate the widened roadway. Based on the conceptual cost estimate, the anticipated cost for construction of the proposed roadway improvements is listed below. Construction administration (testing, inspection, and administration of pay applications) is equal to 10% of the construction fee. Budgeting 8% for engineering, surveying, and geotechnical exploration, the estimated total project cost is $12,525, 798. If authorized by the City Council, the City will pay for engineering design, utility relocation, and right-of-way costs locally and request FHWA funding to contribute toward construction and administration. FHWA funding for this project would be through the Surface Transportation Program, which would fund 80% of eligible construction costs (for a maximum of $4,000,000) while the local government funds 20%. Based upon this information, the following is a project estimate (projected out 5% inflation annually for 5 years, as per the application requirements): Project Segment Estimate ODOT Portion City of Owasso Construction $9,725,253 $3,207,475 $6,697,778 Administration $972,525 $972,525 $0 Utility Relocation $750,000 N/A $750,000 Right-of-way $300,000 N/A $300,000 Engineering $778,020 N/A $778,020 Total Project Cost $12,525,798 $4,000,000 $8,525,798 On this project, the City of Owasso would be obligated to 68% of the project costs. FHWA would contribute 32% of the project costs due to the $4,000,000 maximum funding per project. RECOMMENDATION: Staff recommends approval of Resolution 2025-01. ATTACHMENTS: Resolution 2025-01 Map Attachment A — Resolution 2025-01 Resolution to Request Programming of Tulsa Urban Area Surface Transportation Block Grant (STBG) Funds WHEREAS, Surface Transportation Block Grant (STBG) funds have been made available for transportation improvements within the Tulsa Transportation Management Area; and WHEREAS, the City of Owasso has selected a project described as follows: Widen East 86th Street North Lane between North Garnett Road to North 119th East Ave Project; and WHEREAS, the selected project is consistent with the local comprehensive plan, including applicable Major Street and Highway Plan Element or the Regional GO Plan, as applicable, and the Regional Transportation Plan; and WHEREAS, the engineer's preliminary estimate of cost is $12,626,798 and Federal participation under the terms of the federal law, IIJA Act, relating to STBG funds are hereby requested for funding of 32% percent of the project cost; and WHEREAS, the City of Owasso proposes to use Capital Improvement Funds for the balance of the project costs; and WHEREAS, the City of Owasso agrees to provide for satisfactory maintenance after completion, and to furnish the necessary right-of-way clear and unobstructed; and WHEREAS, the City of Owasso has required matching funds available and further agrees to deposit with the Oklahoma Department of Transportation (ODOT) said matching funds within thirty (30) days after authorization by the Federal Highway Administration, prior to project letting by ODOT. NOW, THEREFORE, BE IT RESOLVED: That the Indian Nations Council of Governments is hereby requested to program this project into the Transportation Improvement Program for the Tulsa Transportation Management Area if this project is selected for funding; and BE IT FURTHER RESOLVED: That upon inclusion in the Transportation Improvement Program, the Oklahoma Transportation Commission is hereby requested to concur in the programming and selection of this project and to submit the same to the Federal Highway Administration for its approval. ATTEST: Alvin Fruga, Mayor Juliann M. Stevens, City Clerk Date FFY 2026 R IFFY 2027 INCOG Surface Transportation Block Grant Application9 East 86th Street North Widening, Garnett Road to North 119th East Ave 1 L _ r . !'. t i\i i _.. rnett Ru N. 117 E. Ave I p r f f � f E. 86th Str. N. Project Location i ••` of A^'".� �®�qQ `C nl`+rrHOfu t'tinmP vG�■' _. I(61 U^Gr:SG}A ®IAH®®■ ®Y®®!®®EIBO®® 6a F1 L. [;�iDU.li F!� E 86fiH 5T N - -. -- 0 ++ _ _>t53®®treApa.e ®'daooao®aptp®agdae®®d®® - o- -'� 't^0 rtC©ci a , T f. z Z- I 1" = 300 ft Location Map 02/03/2025 sQ PU4MV/•Pf0. This map may represents a visual display of related geographic information. Data provided hereon is not guarantee of actual field conditions. To be sure of complete accuracy, please contact the responsible staff form ost up-to-date information. sd Retl wpleReel C�emAn•Retl CanmlNly TO: The Honorable Mayor and City Council FROM: H. Dwayne Henderson, P.E., City Engineer SUBJECT: Recommendation for Award - Striping at Various Locations in Owasso by State Bid DATE: February 14, 2025 BACKGROUND: • Public Works has budgeted to remove and restripe several City of Owasso streets and intersections in FY 24-25. • A portion of the project will be restriped using paint and the other by using epoxy. • Thermo -plastic has been used exclusively for the last several years because of the good visibility, but the product is not durable when snow removal equipment is used. • Paint will last several years and not be damaged by snow removal equipment. • Epoxy resin is a new product that is highly visible and withstands snow removal equipment, but it is only used on small projects due to required manual installation. • Staff researched the State of Oklahoma contracts and found that striping with paint is an annual item that can be used for a fraction of the cost through Direct Traffic Control, Inc., the vendor with the state contract for the east side of Oklahoma. • Staff presented several miles of roads and intersections to Direct Traffic Control, Inc. for review and a summary of costs. PROJECT SCOPE: Staff identified several projects that need resfriping (see attached location map). Long runs and intersections that are scheduled for reconstruction in the near future or resfriping as part of an upcoming project are specified using paint. Projects in stand-alone intersections with no upcoming improvements were separated and are being bid by the competitive bidding process using epoxy material. The cost to remove the existing striping of the selected projects and restripe them with paint is $132,745.65. FUNDING: Funding is available in the Streets Division budget. RECOMMENDATION: Staff recommends authorization for payment in the amount of $132,745.65 to Direct Traffic Control, Inc. of Muskogee, Oklahoma, (State of Oklahoma approved contract #SW776), and authorization to execute all necessary documents. ATTACHMENTS: Location Map Acceptance Page 2025 Striping Project - State Bid ----------------- -------------------- ------------------- 20 E 126TH STR. N. GC`:CC IT N. 129TH E AVE, 116TH TO 126TH COUNTRY ESTATES E. 116TH STR. N. N. MINGO ROAD, 106TH TO 116TH ■.■ L°c�iwy Fdcrllra; Cr rtlrr N. MINGO ROAD, 96TH TO 106TH ■ E. 106TH N., GARNETT INTERSECTION E. 96TH STR. N. USH"169 ■ ■ 54050 SH 20 E. 116TH N., 129TH TO 137TH (2 PROJECTS) E0500 116TH E. 106TH STR. N. E490 N. 145TH E AVE, 86TH TO 96TH + INTERSECTION fill = 2700 ft Location Map North 01/29/2025 5t:] R61L Mlb pi�R14 CtNiltn. This rnep may represents !,avisual display of related geographic information. Data provided hereon is not guaramee of actual field conditions. To be sure of complete accuracy, please contact the responsible staff for most up-to-date information. 2025 Striping Project - State Bid t:Ai�ll`;3 OIH ..,7I I•' 1 r. ...... _40 E. 76TH N., TO MEMOF 1" = 2700 ft Location Map South 01/29/2025 �5—© fJA ClrO�A. This map may represents a visual display of related geographic information- Date provided here on is not guarantee of actual field conditions. To be sure of complete accuracy, please contact the responsible staff for most up-to-date information. DIRECT MRFF/C CONTROL, INC. "" Air " P: 918-682-1900 F: 918-682-9993 - PO BOX 602 - MUSKOGEE, OK, 74402 CERTIFIED DBE - OK/AR/KS/TX - TERO & CESO CERTIFIED CITY OF TULSA SHE #004-296-24 QUOTE INVALID IF NOT SIGNED BELOW AND RETURNED TO DTCI PROJECT SW776 STATEWIDE CONTRACT LOCATION CITY OF OWASSO _BID DATE February 3, 2024 ESTIMATOR JEREMY FIELDS 405-248-7078 LINE DESCRIPTION UNIT QUANTITY UNITPRICE EXTENDED # TRAFFIC STRIPE PAINT 4" WIDE (WHITE) LF 172,245.00 $0.27 $46,506.15 # TRAFFIC STRIPE PAINT 4" WIDE (YELLOW) LF 172,500.00 $0.27 $46,575.00 # TRAFFIC STRIPE PAINT STOP LINES, ARROWS, ECT. EA 275.00 $53.50 $14,712.50 # PAVEMENT MARKING REMOVAL(4" WIDE)(GRRJDING) LF 280,000.00 $0.06 $16,900.00 # PAVEMENT MARKING REMOVAL(6" WIDE)(GRINDING) LF 5,700.00 $0.06 $341.00 # PAVEMENT MARKING REMOVAL(8" WIDE)(GRINDING) IF 5,400.00 $0.80 $4,320W # PAVEMENT MARKING REMOVAL (12.'WIDE)(GRrNDING) LF 100.00 $0.40 $40.00 # PAVEMENT MARKING REMOVAL(24" WIDE)(GRINDMG) LF 1,500.00 $1.50 $2,250.00 # PAVMNCMARKINGREMOVAL(WORDORARROW)(GRINDING) I EA 1 200.001 $6.001 $1,200.00 TOTAL $132,745.65 ACCEPTANCE PAGE TERMS, CONDITIONS AND NOTES NO RETAINAGE IS TO BE WITHHELD UNLESS THE OWNER WITHHOLDS RETAINAGE FROM THE CONTRACTOR. THIS QUOTE DOES NOT INCLUDE BOND. IF BOND IS REQUIRED, ADD $7.50 PER THOUSAND TO THE TOTAL OF THIS QUOTE. (MINIMUM $100.00) IF THE PROJECT EXCEEDS THE ORIGINAL QUOTED AMOUNT, THE BOND WILL BE ADJUSTED ACCORDINGLY. #CLEANING ROADWAY PRIOR TO STRIPING IS NOT INCLUDED IN THIS BID. IF REQUIRED, WRITTEN OR ELECTRONIC APPROVAL IS NEEDED AND CLEANING WILL BE PERFORMED AT $300.00 PER HOUR TEMPORARY PAVEMENT MARKINGS ARE NOT INCLUDED IN THIS B@. DTCI WILL NOT BE RESPONSIBLE FOR ANY DAMAGE TO PERMANENT ITEMS BY OTHERS AFTER INSTALLATION. ALL ITEMS ON THIS QUOTE ARE TIED UNLESS OTHERWISE NOTED. FINAL QUANTITY ESTIMATES MUST BE MUTUALLY AGREED UPON IN WRITING BETWEEN PRIME CONTRACTOR AND DIRECT TRAFFIC CONTROL, INC. DTCI WILL PROVIDE INSURANCE BASED ON THE REQUIREMENTS DEFINED BY ODOT SPECIAL PROVISION 107-12(A-B)09. ANY ADDITIONAL INSURANCE COVERAGE REQUIREMENTS MAY BE OBTAINED AT ADDITIONAL COST TO THE CONTRACTOR. CONTRACTOR ACCEPTANCE: The listed prices, Sign specifications, terms and conditions are accepted, Print contingent on award of contract. This quote should be Date included as part of the subcontract agreement on this project. Page 1 of 1 sd rteM waq. • wn cw.n•r- wx �.ninip TO: The Honorable Mayor and City Council FROM: H. Dwayne Henderson, P.E., City Engineer SUBJECT: Maintenance Agreement for Installation of Highway Illumination Along US Hwy 169, East 66fh Street North to East 86th Street North DATE: February 13, 2025 BACKGROUND: • The Oklahoma Department of Transportation (ODOT) is widening US Hwy 169 from East 661h Street North to East 86th Street North. • The project will widen the pavement and drainage toward the center of the highway right- of-way. • An amenity for the project is the installation of elevated highway lighting as seen in the urbanized areas of Tulsa. • ODOT proposed to install the lighting at their cost during design and the City of Owasso would operate and maintain the lighting, as well as pay for the electricity to power the lighting. • Lighting is proposed to be installed on the center retaining wall running the center of the new lanes. AGREEMENT: ODOT prepared an agreement for the installation of highway illumination along US-169 in the City of Owasso. The City Attorney has reviewed the agreement and has no issues with the request. If approved by both parties, the agreement will go into effect after the project is completed and accepted. FUNDING: Funding is available in the Streets Division budget. RECOMMENDATION: Staff recommends approval of the Maintenance Agreement for highway Illumination along US Hwy 169, East 66th Street North to East 86th Street North, and authorization to execute the necessary documents. ATTACHMENTS: Location Map Agreement US Hwy 169 Widening, E. 66th Str. N to E. 86th Str. N Lighting Project Y p ' � - y, �rM �, �•'ra'm•.+rse.rti '-�.rMlyrPst /-�•rc. _,=.9 rr w:�r. _--r .�v r ?I _ _ . . n � °.�� 3.i��ai�� 4� *o.H-e � -_f •R_ Ilr ['-_ fir:' FJ t`r = 2000 ft Location Map 02/07/2025 II RFLL A.M•P�FJ1.Cnuirvn This map may represents a visual display of related geographic information. Data provided hereon is not guarantee of actual held conditions. To be sure of complete accuracy, please contact the responsible staff for most up-to-date information. ®KL/yf7pp uu®M" ' ® Traffic Engineering Division 200 N.E.21s' Street �.�\ Transportation Okla homa City, OK 731OS-3204 www.adot.org December 17, 2024 Dwayne Henderson City of Owasso PO Box 180 Owasso, Oklahoma 74055 RE: Project No NHPP-030N(085)FP, JP #34436(04), Installation of Highway Illumination along US- 169 in the City of Owasso, Tulsa County. Mr. Henderson: Enclosed is the maintenance agreement for the above referenced project. At this time, we ask that you have the agreement executed by the appropriate City officials and return the signed copy to this office. Upon receipt, we will forward it the appropriate ODOT officials for signature. We will then return one fully executed copy for your file. If an outside organization will be performing the maintenance on the City's behalf, we would recommend setting up any necessary contracts/agreements at this time with that organization. Your cooperation in the development and implementation of this project is greatly appreciated. Sincerely, dc" Lauren January, P.E. State Traffic Engineer Enclosures: Highway Illumination Maintenance Agreement "The mission of the Oklahoma Department of Transportation is to provide a safe, economical, and effective transportation network for the people, commerce and communities of Oklahoma." AN EQUAL OPPORTUNITY EMPLOYER PROJECT MAINTENANCE AGREEMENT •: FEDERAL -AID PROGRAM PROJECT PROJECT NUMBER NHPP-030N(085)FP JOB PIECE NO.34436(04) FOR THE INSTALLATION OF HIGHWAY ILLUMINATION ALONG US-169 IN THE CITY OF OWASSO TULSA COUNTY BY AND BETWEEN THE CITY OF OWASSO AND THE OKLAHOMA DEPARTMENT OF TRANSPORTATION AGREEMENT This AGREEMENT, made the day and year last written below, by and between the CITY OF OWASSO, herein after referred to as the CITY, and the Department of Transportation of the State of Oklahoma, herein after referred to as the DEPARTMENT, for the following intents and purposes and subject to the following terms and conditions, to wit: WITNESSETH: THAT the DEPARTMENT proposes to make certain traffic improvements as directed by the Oklahoma Transportation Commission at their meeting of October 2019, authorizing State apportioned Federal -aid Project funds for participation in the project for Highway Illumination in the CITY OF OWASSO designated as Federal -aid Project NHPP-030N(085)FP, JP#34436(04) consisting of the actual traffic improvements as follows: 1. INSTALLATION OF HIGHWAY ILLUMINATION ALONG US-169 All construction is to be in accordance with the plans and by reference made a part of this AGREEMENT. Such plans are to be in accordance with the Oklahoma Standard Specifications for Highway Construction, Edition of 2019 and current updates. NOW, THEREFORE, the parties hereto mutually agree as follows: The DEPARTMENT agrees to provide the plans, specifications, and construction cost estimates for this project. 2. The DEPARTMENT shall appoint competent supervision of the construction work to the end of obtaining work strictly in accordance with the approved plans and specifications. 3. The CITY shall, by resolution or letter of concurrence, duly authorize the execution of this AGREEMENT by proper officials, and attach copies of such resolution or letter of concurrence to this AGREEMENT. 4. It is understood and agreed that the roadway improvements and all devices specified herein shall not be altered, removed, or cease to be operative without mutual written consent 1 of the DEPARTMENT and the CITY. 5. The CITY agrees that upon completion of construction of said project, final inspection, and acceptance of the project by the DEPARTMENT, the CITY will be responsible for the maintenance and cost of operation of all highway illumination equipment erected and installed pursuant to this agreement and all the devices, as per Oklahoma Admin Code §730:35-1- 11b1C. 6. The CITY and the DEPARTMENT hereby agrees to periodically review the adequacy of the aforesaid project to ensure the safety and efficiency of the traveling public and should the DEPARTMENT determine that further modifications or improvement are required to achieve said goals as traffic patterns and volumes change over time, the CITY shall take such actions as are necessary to make such modification or improvement. When maintenance and/or operational modifications are required which in the opinion of the DEPARTMENT exceed the capabilities of the CITY staff, the CITY agrees to retain, at the sole expense of the CITY, competent personnel for the purpose of bringing the improvement up to the proper standard of operation. 7. In the event that any hardware installed hereunder is no longer needed for the purposes designated herein, then the hardware installed hereunder shall not be removed by the CITY to any point other than that which is approved by the DEPARTMENT prior to such removal. 8. If the CITY should fail to fulfill its responsibilities under this AGREEMENT, the DEPARTMENT will evaluate the improvements on a case -by -case basis and take appropriate steps, which may result in complete removal of the system. IN WITNESS WHEREOF, the Deputy Director of the Department of Transportation, pursuant to authority vested in herby the Transportation Commission, has hereunto subscribed her name as Deputy Director of the Department of Transportation, and the CITY has executed same pursuant to authority prescribed by law. SIGNED by the CITY on and the STATE on ATTEST: Juliann M. Stevens, City Clerk 3 / 20 THE CITY OF OWASSO BY: Alvin Fruga, Mayor APPROVED AS TO FORM AND LEGALITY BY: Julie Lombardi, City Attorney STATE OF OKLAHOMA DEPARTMENT OF TRANSPORTATION BY: Division Engineer BY: State Traffic Engineer By: Deputy Director APPROVED AS TO FORM AND LEGALITY BY: General Counsel TO: The Honorable Mayor and City Council FROM: Larry Escalanta, General Services Superintendent SUBJECT: Award of Engineering Services - 2025 Traffic Signal System Timing Study DATE: February 13, 2025 BACKGROUND: In 2024, the following major road construction projects were completed: • The East 76+h Street North and Highway 169 bridge and road widening improvements, • The East 961h Street North and North 129fh East intersection improvements, and • The road widening improvements for the East 116fh Street North corridor. With the recent roadway improvements, traffic volumes and patterns have changed resulting in the need to develop updated traffic signal timing plans. The traffic study would cover 12 intersections, 4 on East 76th Street North, 4 on East 96}h Street North, and 4 on East 116th Street North. (See attachment for the list of twelve individual intersections.) SCOPE OF SERVICES: The project consists of optimized traffic signal timing plans for the signalized intersections in three traffic corridors, East 761h Street North, East 96fh Street, and East 116th Street North. The tasks include traffic data collection, model development and analysis, draft timing plans, optimized timing plans with coordinated timing plans for the three corridors, field implementation, evaluation, and adjustments. FUNDING: Funding is included in the Streets Division budget. RECOMMENDATION: Staff recommends approval of the Agreement for Engineering Services with Kimley-Horn and Associates, Inc.. of Oklahoma City, Oklahoma, for the 2025 Traffic Signal System Timing Study in the amount of $87,600. ATTACHMENTS: Agreement for Engineering Services - Traffic Signal Study Listing of 2025 Traffic Signal System Timing Study, Twelve Intersections AGREEMENT FOR ENGINEERING SERVICES FOR THE CITY OF OWASSO, OK 2025 TRAFFIC SIGNAL TIMING STUDY AND IMPLEMENTATION — E 76TH ST N, E 96TH ST N & E 116TH ST N THIS AGREEMENT, made and entered into this day of . 2025 between the City of Owasso, Oklahoma, a Municipal Corporation, of Oklahoma, hereinafter referred to as CITY, and Kimley-Horn and Associates, Inc. hereinafter referred to as ENGINEER; WITNESSETH: WHEREAS, CITY intends to develop and implement optimized traffic signal timing plans for twelve (12) signalized intersections, hereinafter referred to as the PROJECT; and, WHEREAS, CITY requires certain professional services in connection with the PROJECT, hereinafter referred to as the SERVICES; and, WHEREAS, ENGINEER, is prepared to provide such SERVICES; WHEREAS, funding is available for the PROJECT through the Street Sales Tax Fund Budget; NOW THEREFORE, in consideration of the promises contained herein, the parties hereto agree as follows: 1. SCOPE OF PROTECT. The scope of the PROJECT is described in Attachment A, SCOPE OF PROTECT, which is attached hereto and incorporated by reference as part of this AGREEMENT. 2. SERVICES TO BE PERFORMED BY ENGINEER. ENGINEER shall perform the SERVICES described in Attachment B, SCOPE OF SERVICES, which is attached hereto and incorporated by reference as part of this AGREEMENT. 3. CITY'S RESPONSIBILITIES. CITY shall be responsible for all matters described in Attachment C, RESPONSIBILITIES OF THE CITY, which is attached hereto and incorporated by reference as part of this AGREEMENT. 4. COMPENSATION. CITY shall pay ENGINEER in accordance with Attachment D, COMPENSATION, and further described in Attachment D. 5. SCHEDULE. ENGINEER shall perform the SERVICES described in Attachment B, SCOPE OF SERVICES, in accordance with the schedule set forth in Attachment F, SCHEDULE, attached hereto and incorporated by reference as part of this AGREEMENT. 6. STANDARD OF PERFORMANCE. ENGINEER shall perform the SERVICES undertaken in a manner consistent with the prevailing accepted standard for similar services with respect to projects of comparable function and complexity and with the applicable laws and regulations published and in effect at the time of performance of the SERVICES. The PROJECT shall be designed and engineered in a good and workmanlike manner and in strict accordance with this AGREEMENT. All engineering work shall be performed by or under the supervision of Professional Engineers licensed in the State of Oklahoma, and properly qualified to perform such engineering services, which qualification shall be subject to review by CITY. Other (2025 ALL CORRIDORS V2) ENGINEERING SERVICES AGREEMENT -KIMLEY-HORN - 20250130.DOCX C-1 than the obligation of the ENGINEER to perform in accordance with the foregoing standards, no warranty, either express or implied, shall apply to the SERVICES to be performed by the ENGINEER pursuant to this AGREEMENT or the suitability of ENGINEER'S work product. OPINIONS OF COST AND SCHEDULE. 7.1. ENGINEER'S cost estimates shall be made on the basis of qualifications and experience as a Professional Engineer. 7.2. ENGINEER'S forecast schedules shall be made on the basis of qualifications and experience as a Professional Engineer. 8. LIABILITY AND INDEMNIFICATION. 8.1. ENGINEER shall defend and indemnify CITY from and against legal liability for damages arising out of the performance of the SERVICES for CITY, including but not limited to any claims, costs, attorney fees, or other expenses of whatever nature where such liability is caused by the negligent act, error, or omission of ENGINEER, or any person or organization for whom ENGINEER is legally liable. Nothing in this paragraph shall make the ENGINEER liable for any damages caused by the CITY or any other contractor or consultant of the CITY. 8.2. ENGINEER shall not be liable to CITY for any special, indirect or consequential damages, such as, but not limited to, loss of revenue, or loss of anticipated profits. 9. COMPLIANCE WITH LAWS. In performance of the SERVICES, ENGINEER shall comply with applicable regulatory requirements including federal, state, and local laws, rules, regulations, orders, codes, criteria and standards. ENGINEER shall procure the permits, certificates, and licenses necessary to allow ENGINEER to perform the SERVICES. ENGINEER shall not be responsible for procuring permits, certificates, and licenses required for any construction unless such responsibilities are specifically assigned to ENGINEER in Attachment B, SCOPE OF SERVICES. 10. INSURANCE. 10.1. During the performance of the SERVICES under this AGREEMENT, ENGINEER shall maintain the following insurance: 10.1.1. General Liability Insurance with bodily injury limits of not less than $1,000,000 for each occurrence and not less than $1,000,000 in the aggregate, and with property damage limits of not less than $100,000 for each occurrence and not less than $100,000 in the aggregate. 10.1.2. Automobile Liability Insurance with bodily injury limits of not less than $1,000,000 for each person and not less than $1,000,000 for each accident and with property damage limits of not less than $100,000 for each accident. (2025 ALL CORRIDORS V2) ENGINEERING SERVICES AGREEMENT-KIMLEY-HORN - 20250130.DOCX C-2 10.1.3. Worker's Compensation Insurance in accordance with statutory requirements and Employers' Liability Insurance with limits of not less than $100,000 for each occurrence. 10.1.4. Professional Liability Insurance to remain in effect during the PROJECT and the term of any legal liability. Professional Liability coverage to be for a minimum of $1,000,000, deductibles subject to approval by CITY. 10.2. ENGINEER shall furnish CITY certificates of insurance which shall include a provision that such insurance shall not be canceled without at least 30 days written notice to the CITY. 11. OWNERSHIP AND REUSE OF DOCUMENTS. 11.1. All documents, including original drawings, estimates, specifications, field notes and data shall become and remain the property of the CITY. 11.2. CITY'S reuse of such documents without written verification or adaptation by ENGINEER for the specific purpose intended shall be at CITY'S risk. 12. TERMINATION OF AGREEMENT. 12.1. The obligation to continue SERVICES under this AGREEMENT may be terminated by either party upon fifteen days written notice in the event of substantial failure by the other party to perform in accordance with the terms hereof through no fault of the terminating party. 12.2. CITY shall have the right to terminate this AGREEMENT, or suspend performance thereof, for CITY'S convenience upon written notice to ENGINEER; and ENGINEER shall terminate or suspend performance of SERVICES on a schedule acceptable to CITY. In the event of termination or suspension for CITY'S convenience, CITY shall pay ENGINEER for all SERVICES performed to the date of termination in accordance with provisions of Attachment D, COMPENSATION. Upon restart of a suspended project, ENGINEEWs contract price and schedule shall be equitably adjusted. 13. NOTICE. Any notice, demand, or request required by or made pursuant to this AGREEMENT shall be deemed properly made if personally delivered in writing or deposited in the United States mail, postage prepaid, to the address specified below. To ENGINEER: 4727 Gaillardia Parkway, Suite 250 Oklahoma City, OK 73142 Attention: Luke Schmidt, P.E., PTOE To CITY: CITY OF OWASSO 301 W 2.,d Avenue Owasso, Oklahoma 74055 Attention: Roger Stevens, Public Works Director (2025 ALL CORRIDORS V2) ENGINEERING SERVICES AGREEMENT - KIMLEY-HORN - 20250130.DOCX C-3 13.1. Nothing contained in this Article shall be construed to restrict the transmission of routine communications between representatives of ENGINEER and CITY. 14. UNCONTROLLABLE FORCES. Neither CITY nor ENGINEER shall be considered to be in default of this AGREEMENT if delays in or failure of performance shall be due to forces which are beyond the control of the parties; including, but not limited to: fire, flood, earthquakes, storms, lightning, epidemic, war, riot, civil disturbance, sabotage; inability to procure permits, licenses, or authorizations from any state, local, or federal agency or person for any of the supplies, materials, accesses, or services required to be provided by either CITY or ENGINEER under this AGREEMENT; strikes, work slowdowns or other labor disturbances, and judicial restraint. 15. SEVERABILITY. If any portion of this AGREEMENT shall be construed by a court of competent jurisdiction as unenforceable, such portion shall be severed herefrom, and the balance of this AGREEMENT shall remain in full force and effect. 16. INTEGRATION AND MODIFICATION. This AGREEMENT includes Attachments A, B, C, D, E, and F and represents the entire and integrated AGREEMENT between the parties; and supersedes all prior negotiations, representations, or agreements pertaining to the SCOPE OF SERVICES herein, either written or oral. CITY may make or approve changes within the general Scope of Services in this AGREEMENT. If such changes affect ENGINEER's cost of or time required for performance of the services, an equitable adjustment will be made through an amendment to this AGREEMENT. This AGREEMENT may be amended only by written instrument signed by each of the Parties. 17. DISPUTE RESOLUTION PROCEDURE. In the event of a dispute between the ENGINEER and the CITY over the interpretation or application of the terms of this AGREEMENT, the matter shall be referred to the City's Director of Public Works for resolution. If the Director of Public Works is unable to resolve the dispute, the matter may, in the Director's discretion, be referred to the City Manager for resolution. Regardless of these procedures, neither party shall be precluded from exercising any rights, privileges or opportunities permitted by law to resolve any dispute. 18. ASSIGNMENT. ENGINEER shall not assign its obligations undertaken pursuant to this AGREEMENT, provided that nothing contained in this paragraph shall prevent ENGINEER from employing such independent consultants, associates, and subcontractors as ENGINEER may deem appropriate to assist ENGINEER in the performance of the SERVICES hereunder. 19. APPROVAL. It is understood and agreed that all work performed under this AGREEMENT shall be subject to inspection and approval by the Public Works Department of the City of Owasso, and any plans or specifications not meeting the terms set forth in this AGREEMENT will be replaced or corrected at the sole expense of the ENGINEER. The ENGINEER will meet with the City staff initially and will be available for public meetings and City of Owasso presentations. (2025 ALL CORRIDORS V2) ENGINEERING SERVICES AGREEMENT - KIMLEY-HORN - 20250130.DOCX C-4 20. KEY PERSONNEL. In performance of the SERVICES hereunder, ENGINEER has Lae designated LSchmidt. P.E., PTOE as Project Manager for the PROJECT. ENGINEER agrees that no change will be made in the assignment of this position without prior approval of CITY. IN WITNESS WHEREOF, the parties have executed this AGREEMENT in multiple copies on the respective dates herein below reflected to be effective on the date executed by the Mayor of the City of Owasso. APPROVED: KIMLEY-HORN AND ASSOCIATES, INC. By: F' N'^ e Scott R. Arnold, Vice President Date January 31, 2025 CITY OF OWASSO, OKLAHOMA Juliann M. Stevens, City Clerk Alvin Fruga, Mayor Date APPROVED AS TO FORM: Julie Lombardi, City Attorney (2025 ALL CORRIDORS V2) ENGINEERING SERVICES AGREEMENT -KIMLEY-HORN - 20250130.DOCX C-5 AGREEMENT FOR ENGINEERING SERVICES FOR THE CITY OF OWASSO, OK 2025 TRAFFIC SIGNAL TIMING STUDY AND IMPLEMENTATION E 76TH ST N, E 96TH ST N & E 116TH ST N Scope of Project Attachment A SCOPE OF PROTECT. The PROJECT shall consist of traffic engineering SERVICES described as follows: The ENGINEER shall evaluate, develop, and implement Coordinated Traffic Signal Timing Plans at twelve (12) intersections within the City of Owasso. The project intersections to be evaluated are the following: East 76th Street North Corridor • East 76th Street North & North Owasso Expressway (West Intersection) • East 76th Street North & Suthbound US 169 (West Intersection) • East 76th Street North & Northbound US 169 (East Intersection) • East 76th Street North & North Owasso Expressway (East Intersection) East 96th Street North Corridor • East 96th Street North & North 133,a East Avenue • East 96th Street North & North 129th East Avenue • East 96th Street North & North Owasso Expressway • North 129th East Avenue & North Owasso Expressway East 116th Street North Corridor • East 116th Street North/State Highway 20 & N 135th East Avenue • East 116th Street North & US 169 Southbound Off Ramp • East 116th Street North & US 169 Northbound Off Ramp • East 116th Street North & North 137th East Avenue More specifically, the ENGINEER will perform a field visit to assess the current traffic signal operations, evaluate and provide optimized/field fine-tuned coordinated traffic signal timing and coordination plans, evaluate before and after conditions, and provide a brief memo documenting the process and recommendations. (2025 ALL CORRIDORS V2) ENGINEERING SERVICES AGREEMENT- KIMLEY-HORN - 20250130.DOCX G-6 AGREEMENT FOR ENGINEERING SERVICES FOR THE CITY OF OWASSO, OK 2025 TRAFFIC SIGNAL TIMING STUDY AND IMPLEMENTATION E 76TH ST N, E 96TH ST N & E 116TH ST N Scope of Services Attachment B The services to be performed by the ENGINEER under this AGREEMENT will consist of providing traffic engineering services for the SERVICES presented in Attachment A, as directed by the City by a notice to proceed or in a work order. Further, it is understood and agreed that the date of beginning, rate of progress, and the time of completion of the work to be done hereunder for each assignment are essential provisions of this AGREEMENT; and it is further understood and agreed that the work embraced in this AGREEMENT shall commence upon execution of this AGREEMENT and receipt of Notice to Proceed. Basic Services of ENGINEER. The basic services of the ENGINEER shall include, but are not limited to the following tasks: Task 1. Data Collection Field Visit: ENGINEER staff will perform in -field observations of intersection operations and traffic patterns during weekday AM, Midday, and PM peak periods at the project intersections. These observations will take place at up to two (2) different days, to identify and understand current challenges along the corridors. During these observations, the ENGINEER will also collect pertinent intersection geometry and control information for developing updated Synchro models. Peak Period Turning Movement Counts The ENGINEER will identify peak periods in the weekday (Tuesday - Thursday) morning, midday, and evening for which we will collect turning -movement count data at the following twelve (12) project intersections: East 7601 Street North Corridor • East 76th Street North & North Owasso Expressway (West Intersection) • East 76th Street North & Southbound US 169 (West Intersection) • East 761h Street North & Northbound US 169 (East Intersection) • East 76th Street North & North Owasso Expressway (East Intersection) East 96H, Street North Corridor • East 96dh Street North & North 133rd East Avenue • East 96dh Street North & North 129th East Avenue • East 96th Street North & North Owasso Expressway • North 129th East Avenue & North Owasso Expressway (2025 ALL CORRIDORS V2) ENGINEERING SERVICES AGREEMENT-KIMLEV-HORN - 20250130.DCCX C-7 East 116111 Street North Corridor • East 116Nh Street North/State Highway 20 & N 135th East Avenue • East 116w Street North & US 169 Southbound Off Ramp • East 11601 Street North & US 169 Northbound Off Ramp • East 1161JA Street North & North 137w East Avenue The data will include pedestrian counts for each crossing. The data is anticipated to be collected on a weekday between: • 7:00 AM & 9:00 AM • 11:00 AM & 1:00 PM • 4:00 PM & 6:00 PM Assemble Existing Data The ENGINEER will obtain from the CITY the current local controller and coordination timing for all project intersections. It is anticipated that this information will be provided in the form of printouts in PDF format. This information will need to include the following: • Local controller timing parameters; • Minimum and maximum green times; • Vehicular clearances (e.g. yellow and all -red); • Pedestrian timing (e.g. walk and flashing -don't -walk); • Phase sequences; • Local special functions; • Coordination timing; • Cycle lengths, offsets, splits, and phase sequences; • Time -of -day, day -of -week (TOD/DOW) schedules; • Special events timing; and • System -commanded special functions. Travel Time Data Travel time data, derived using the INRIX Roadway Analytics platform, will be conducted both before and after the implementation of the new timing plans. Travel time data should encompass the corridors during each of the AM and PM peak hour time periods as well as off-peak periods for which a timing plan is being developed for the project corridor. For typical weekday plans, travel time data will be collected and analyzed for a period of two weeks before and two weeks after implementation. Results will be summarized in the project summary report by corridor and travel direction and should estimate the travel time, road user cost, fuel consumption, and emissions savings of the new timing plans. Task 2. Preparation of New Timing Strategies Timing development will be limited to the three (3) project corridor and the twelve (12) project intersections. Proposed cycle lengths and time -of -day (TOD) plan schedules for the project corridors will be determined by the ENGINEER. The following timing plans will be (2025 ALL CORRIDORS V2) ENGINEERING SERVICES AGREEMENT- KIMLEY-HORN - 20250130.DGCX C-8 developed for this project: Weekday AM, Midday, and PM. It is anticipated that the Weekday Midday plan will be appropriate to run on Saturday as well. This subtask is further broken down as follows: 1) Revise Current Condition Synchro Models a) Using the information gathered in previous tasks, the ENGINEER will refine the previously developed Synchro model for each timing plan period identified above. These models and the existing conditions data will be used to summarize the existing (i.e., before) conditions. 2) Development of Optimized Signal Timing Plan Synchro Models a) Using the current conditions Synchro models, the ENGINEER will create Synchro models for each time periods identified above. These models will have timing plans (force offs, offsets, phase sequence, etc.) optimized to maximize the bandwidth on the arterials and keep side street delays to an appropriate level. b) The ENGINEER will perform an "on -screen" review of each plan as it was initially produced by means of Synchro. As an initial enhancement, the ENGINEER will make refinements that will improve the actual on -street progression. Using these enhanced models, the ENGINEER will generate each of the new signal timing plans. Review of Recommended Timing with CITY Staff Once the timing plans have been developed, the ENGINEER will meet with the CITY to present the proposed timings. This meeting is expected to be held remotely via Microsoft Teams. The ENGINEER will be prepared to present the following: 1) For various project intersections, the proposed boundaries of the control groups; 2) For each project intersection, the recommended timing plan data (which will include cycle length, offset, force -offs, phase sequence, and basic timing intervals); 3) A summary of Synchro's measures of effectiveness for vehicle delay, stops, fuel consumption, queue length, and emissions; and, 4) Any obstacles to implementation that may be encountered. Consensus will be reached regarding modifications that need to be made prior to implementation of the new timing plans. The ENGINEER will then finalize each timing plan, incorporating the changes agreed to during the review meeting. Task 3. Timing Plan Implementation and Fine-Tunine It is assumed and understood that the CITY will load the new timing plans into the local controllers in the field as part of this project. During this process, the ENGINEER will be (2025 ALL CORRIDORS V2) ENGINEERING SERVICES AGREEMENT - KIMLEY-HORN - 20250130.DOCX C-9 onsite to make signal timing modifications or adjustments. On mutually agreed -upon days, ENGINEER staff will observe new timing as it is made operational in the field. The ENGINEER will then perform on -street fine tuning for the three (3) weekday peak periods. Task 4. Project Documentation The ENGINEER will prepare a brief technical memorandum of the overall project, incorporating appropriate material from the previous tasks. The report will include tables that will provide overall summaries of the following: • Net changes in aggregate travel times, stops, and signal delay as measured by means of INRIX probe data; and Comparisons of before and after measures of effectiveness (MOEs) as estimated by the Synchro model (whenever practical, nationally accepted standards for MOEs such as those established by the latest edition of the Highway Capacity Manual should be used for the comparisons). The ENGINEER will submit electronic copies (PDF format) of the preliminary report. The CITY will then provide comments to the ENGINEER. After addressing the comments, the ENGINEER will submit an electronic copy (PDF format) of the final report. Task 5. Meetings The following meetings are anticipated as part of this project: • Project kickoff/progress meeting; • Review of traffic signal timing parameter recommendations and timing plans; • Meeting to review documentation memo and findings; and • Up to three (3) project status and coordination meetings. All meetings are expected to take place remotely via Microsoft Teams. Additional Services Any services not specifically provided for in the above scope will be billed as additional services and performed at our then current hourly rates, or as lump -sum services as part of negotiated additional scope. Additional services we can provide include, but are not limited to, the following: Presentations and/or additional meetings Additional in -person meetings Development of additional coordinated traffic signal timing plans o Additional intersections o Additional peak or off-peak periods o Additional special school -related timing (2025 ALL CORRIDORS V2) ENGINEERING SERVICES AGREEMENT- KIMLEY-HORN - 20250130.DOCX C-10 Coordination with other Cities, contractors, or MOT Additional in -field fine tuning efforts (2025 ALL CORRIDORS V2) ENGINEERING SERVICES AGREEMENT - KIMLEY-HORN - 20250130.DOCX C-II AGREEMENT FOR ENGINEERING SERVICES FOR THE CITY OF OWASSO, OK 2025 TRAFFIC SIGNAL TIMING STUDY AND IMPLEMENTATION E 76TH ST N, E 96TH ST N & E 116TH ST N Responsibilities of the City Attachment C RESPONSIBILITIES OF THE CITY. The CITY agrees: C.1 Reports, Records, etc: To furnish, as required by the work, and not at the expense of the ENGINEER: C.1.1 Records, reports, studies, plans, drawings, and other data available in the files of the CITY that may be useful in the work involved under this AGREEMENT C.1.2 ENGINEER will reasonably rely upon the accuracy, timeliness, and completeness of the information provided by CITY. C.2 Access: Provide access to public and private property when required in performance of ENGINEER's services. C.3 Staff Assistance: Designate the City Engineer (or another individual designated in writing) to act as its representative in respect to the work to be performed under this AGREEMENT, and such person shall have complete authority to transmit instructions, receive information, interpret and define CITY'S policies and decisions with respect to materials, equipment, elements and systems pertinent to the services covered by this AGREEMENT. CA Review: Examine all studies, reports, sketches, estimates, specifications, drawings, proposals and other documents presented by ENGINEER and render in writing decisions pertaining thereto within a reasonable time so as not to delay the services of ENGINEER. (2025 ALL CORRIDORS V2) ENGINEERING SERVICES AGREEMENT- KIMLEY-HORN - 20250130.DOCX C-12 AGREEMENT FOR ENGINEERING SERVICES FOR THE CITY OF OWASSO, OK 2025 TRAFFIC SIGNAL TIMING STUDY AND IMPLEMENTATION E 76TH ST N, E 96TH ST N & E 116TH ST N Compensation Attachment D COMPENSATION. The CITY agrees to pay, as compensation for services set forth in Attachment B, the following fees, payable monthly as the work progresses; and within 30 calendar days of receipt of invoice. ENGINEER shall submit monthly invoices based upon percent complete at the time of billing. Invoices shall be accompanied by such documentation as the CITY may require in substantiation of percent complete. D.1 Total Compensation For the work under this project the total maximum billing including direct costs and subconsultant services shall be Ja7,600 which amount shall not be exceeded without further written authorization by CITY. D.2 Subconsultants and Other Professional Associates: Services of subcontractors and other professional consultants shall be compensated for at actual cost. Use of sub - consultants must be authorized in advance by CITY. D.3 Other Direct Costs D.3.1 Travel and subsistence shall be compensated for at actual cost. Local travel by personal or firm automobile shall be compensated for at the rate currently allowed by the IRS. D.3.2 Any other direct costs shall be compensated for at actual when authorized in advance by CITY. DA Additional Services: Unless otherwise provided for in any accepted and authorized proposal for additional services, such services shall be compensated for on the same basis as provided for in Attachment D. D.5 Terminated Services: If this AGREEMENT is terminated, ENGINEER shall be paid for services performed to the effective date of termination. D.6 Conditions of Payment D.6.1 Progress payments shall be made in proportion to services rendered and expenses incurred as indicated within this AGREEMENT and shall be due and owing within thirty days of ENGINEER'S submittal of his progress payment invoices. D.6.2 If CITY fails to make payments due ENGINEER within sixty days of the submittal of any progress payment invoice, ENGINEER may, after giving 13 fifteen days written notice to CITY, suspend services under this AGREEMENT. D.6.3 If the PROJECT is delayed, or if ENGINEER'S services for the PROJECT are delayed or suspended for more than ninety days for reasons beyond ENGINEER'S control, ENGINEER may, after giving fifteen days written notice to CITY, request renegotiation of compensation. 14 AGREEMENT FOR ENGINEERING SERVICES FOR THE CITY OF OWASSO, OK 2025 TRAFFIC SIGNAL TIMING STUDY AND IMPLEMENTATION E 76TH ST N, E 96TH ST N & E 116TH ST N Schedule Attachment F F. SCHEDULE. The schedule for general engineering services for the PROJECT is provided as follows: F.I. Notice to Proceed: F.2. Substantial Completion: Anticipated schedule shown below, completion is estimated within 20 weeks of notice to proceed City of Owasso - Traffic Signal Timing Schedule Data Collection Traffic Counts !♦ When School in Session Field Verification Qualitative Assessment Arterial Segment Assessment Anticipated Project RickoffMeeting Model Development and Analysis Count Data Adjustments Determine Number of Timing Plans Needed Existing Traffic, Signal Timing and Phasing Cycle Length Assessment Progression Speeds Anticipaewted Meetingto Controller Interval Timing ReviInitial Timings Left-Tum Operations _ Submit Timing Plans to City for Review — TrawlTimeDataCollection When Schoolin Session Revise Timings and Implementation ReNse Initial Timings Based on Comments Field Implementation Anticipated Meetingto Fine Tuning and Documentation Re D view ocumentation Field Adjustments Trawl Time Data Collection When Schoolin Sessio--llln Documentation Report W 2025 Traffic Signal System Timing Study, (12) Twelve Intersections Owasso, Oklahoma February 13, 2025 1. East 76th Street North & North Owasso Expressway (West Intersection) 2. East 76th Street North & US-169 Southbound Off Ramp 3. East 76th Street North & US-169 Northbound Off Ramp 4. East 76th Street North & North Owasso Expressway (east side) 5. East 96th Street North & North 133rd East Avenue 6. East 96th Street North & North 129th East Avenue 7. East 96th Street North & North Owasso Expressway 8. North 129th East Avenue & North Owasso Expressway 9. East 116th Street North & North 137th East Avenue 10. East 116th Street North & US-169 Northbound On/Off Ramps 11. East 116th Street North & US-169 Southbound On/Off Ramps 12. East 116th Street North / State Highway 20 & North 135th East Avenue sd au.a... a".,�._,_..u. TO: The Honorable Mayor and City Council FROM: Chris Roberts, Fleet & Facilities Superintendent SUBJECT: Vehicle Lift for New Public Works Facility DATE: February 13, 2025 BACKGROUND In September 2024, City Council approved an amendment to the At -risk Construction Management Agreement with Miller-Tippens Construction to include a Guaranteed Maximum Price (GMP) for the new Public Works facility and awarded a number of bids associated with the construction. Although the GMP includes $234,728.42 for a new vehicle lift for the fleet maintenance garage, staff elected to bid the equipment separately to potentially reduce cost. EQUIPMENT SPECIFICATION/SELECTION: Vehicle lifts are one of the most important assets in a service garage, enabling easy access to the undercarriage of vehicles for inspection, maintenance, and repair work. A vehicle lift capable of raising fully loaded tandem -axle trucks is proposed to increase shop efficiency and reduce reliance on private shops. Desired specifications include a minimum 60,000 lb. lift capacity, 26' platform, open front, and two rolling jacks - each rated at 35,000 lbs. Staff reviewed the State of Oklahoma approved contracts and identified Contract #SW0798, which provides a vehicle lift by Mohawk Lifts, LLC that meets three of four desired specifications at a cost of $158,265.26. (The exception was a 23' platform). Outside of state -approved contracts, staff identified the Stertil-Kone SKYLIFT 200, distributed by Malchi Automotive Equipment Supply, Inc. of Broken Arrow, Oklahoma, which meets all desired specifications at a cost of $155,751.32. Malchi Automotive Supply is the distributor of Stertil-Kone lifts for northeast Oklahoma. Typically, for equipment with a cost of more than $25,000, City Ordinance requires staff provide an opportunity to bid, quote, or propose to a minimum of three identified vendors, as well as advertise on the Bid Page of the City website. In this case, however, additional solicitation is not required as the equipment proposed by Malchi Automotive Equipment Supply, Inc. meets all specifications at a cost less than a comparable lift available through the current State of Oklahoma vendor contract. FUNDING: Funding is available in the Capital Improvements Fund. RECOMMENDATION: Staff recommends approval to purchase a Stertil-Kone SKYLIFT 200, including ancillary components listed in the proposal, from Malchi Automotive Equipment Supply, Inc. of Broken Arrow, Oklahoma, in the amount of $155,751.32. ATTACHMENTS: Oklahoma State Contract #SW0798 Proposal from Malchi Automotive Equipment Supply, Inc. b I/ MOHAWK LIFTS Vendor: MOHAWK LIFTS LLC PO Box 110, Amsterdam, NY 12010 Phone: 800-833-2006 Fax: 518-942-1289 Contact: Josh Fulton x 3500 Email: jfultvn2mohawklifs.com CUSTOMER Jennifer Morgans City of Owasso 425 S Main Street, Owasso, Ok 74055 918-272-3459 jmorhans@cityofowasso.com Forpurchose of Mohawk equipment using: Oklahoma State Contract If _c—.---r SW0798 Valid: 08/04/2023 - 03/31/2028 Ali quoted equipment has been Competitively Bid and Awarded and is Guaranteed Best Government Pricing. Freight Included @ No Charge. QUOTE NUMBER QUOTE DATE CityofOwasso.VR64.090624 9/6/2024 Freight Terms: Payment Terms: Lead Time: FOB Destination, Freight Prepaid Net45 Model Dependent Good Through: September 21, 2024 Part Number Description Qty List Price Purchase Price Total V-064-A-235 Vertical Rise Drive -On Lift 640001b x 23'(Surface Mounted) 1 $ 145,825.00 $ 122,800.00 $ 122,800.00 V-000-A-352 Rollinglack- 35,200lbs(for35-64K Lifts) 2 $ 14,375.00 $ 12,105.26 $ 24,210.53 V-502-A-101 "U" Shaped Rolling Jack Rail (T increments) (for35-64K Lifts) 8 $ 365.00 $ 307.37 $ 2,458.95 V-000-X-004 Outer Toe Guard- Up to 28 feet (Complete Set) 1 $ 6,190.00 $ 5,212.63 $ 5,212.63 V-00A-A-020 Zinc Coated Shims (10+10) (for35-64K Lifts) 1 $ 165.00 $ 138.95 $ 138.95 V-502-A-097 Anti Slip Resin Coating on Platform Lifts (T Increments) (for 35-64K Lifts) 8 $ 415.00 $ 349.47 $ 2,795.79 V-00C-C-010 Hose Covedngs(20'Increments)(for85-99K Lifts) 1 $ 315.00 $ 265.26 $ 265.26 V-303-A-102 Hose Protection Kit (along legs) (for 35-64K Lifts) 1 $ 455.D0 $ 383.16 $ 383.16 Other OTHER RECOMMENDED OPTIONS $ _ $ _ V-403-A-820 Extra Long Ramps for Low Clearance Vehicles - 9 13/16'(for 35-64K Lifts) $ 3,105.00 $ 2,614.74 V-403-A-830 Extra Long Ramps for Low Clearance Vehicles - 11 1/2'(for35-64K Lifts) $ 4,685.00 $ 3,945.26 -wlrer necerpr or campuerea uraer- when appucame, idaudes signed quote, data sheets and receipt of required payment NOTES: SUBTOTAL $ 159,265.26 Sales Tax (if applicable) Add if Credit Card Fee" TOTAL El Click here for: Mohawk W9: mohawklifts.camfw9 Payment/Wire Info: mohi wkiifts.com/payment This quotation is subject to the terms and conditions noted on the following page v7 25 29 Office 918 2512648 - Fax 918 2512649 SKYLIFT 200 - 62,400 Lbs Capacity 26' Platform 1 Model It - SKYLIFr 200 - 62,400 Ibs Platform Length 26' with (2 ) Sets of Hinged Approach Ramps and End Stops 460 Volt 3-Phase 30 Amps $119,015.62 1 Model It - Set Chemical Anchors And Shims SKYLIFT $971.77 Air Installation Kit 1 Model It - Air Installation Kit For SKYLIFT $352.85 3 Model k - Air Kit For SKYLIFT $478.46 $1,435.38 1 Model N - Factory Installation Of Air Kit SKYLIFT $1,164.30 For Use Of Center Rolling Jacks JB-160 - 35,200 Lbs Center Rolling Jacks 2 Model ll-JB-160-2Air/Hydraulic Capacity 35,200 lbs With out Sup po rt Arms, Width 33.5"-45.28" Mechanical Lock $13,013.09 $26,026.18 2 Model k- Set Support Arms For SKY 200 & 250 $1,392.61 $2,785.22 Delivered To Customers Location Lead Time 150 Days " Freight Estimate . Sales Tax $151,751.32 $4,000.00 $0.00 $155,751.32 CITY OF OWASSO PAYROLL PAYMENT REPORT PAY PERIOD ENDING 02/08/2025 Department Total Payroll Expenses Municipal Court $ 10,220.78 Managerial 41,894.78 Finance 35,333.54 Human Resources 20,624.66 Community Development 38,434.44 Engineering 37,374.43 Information Technology 34,977.78 Facility Maintenance 18,660.63 Cemetery 2,654.06 Dispatch 6,300.80 Animal Control 10,079.56 Emergency Preparedness 4,052.09 Stormwater 12,943.15 Parks 24,050.37 Recreation & Culture 14,686.34 Community Center 10,794.10 Historical Museum 1,056.51 Economic Development 2,090.30 Strong Neighborhoods 586.77 General Fund Total $ 326,815.09 Ambulance Fund $ 779.03 E911 Communications Fund $ 47,315.47 Economic Development $ 2,090.33 Strong Neighborhoods $ 7,188.29 Stormwater Fund $ 11,112.21 Half Penny - Fire $ 416,457.51 Half Penny - Police $ 380,213.91 Half Penny - Police Grants $ 4,321.18 Half Penny - Streets $ 43,107.79 Vehicle Maintenance $ 22,465.42 Workers Comp, $ 8,330.04 CITY OF OWASSO HEALTHCARE SELF INSURANCE FUND CLAIMS PAID PER AUTHORIZATION OF ORDINANCE 4789 AS OF 01131 VENDOR DESCRIPTION AMOUNT AETNA HEALTHCARE MEDICAL SERVICE 23,064.52 HEALTHCARE MEDICAL SERVICE 80,333.34 HEALTHCARE MEDICAL SERVICE 60,569.93 HEALTHCARE MEDICAL SERVICE 35,331.90 HEALTHCARE MEDICAL SERVICE 70,821.35 HEALTHCARE MEDICAL SERVICE 94,043.20 HEALTHCARE MEDICAL SERVICE 91,664.65 HEALTHCARE MEDICAL SERVICE 53,026.12 HEALTHCARE MEDICAL SERVICE 57,273.66 HEALTHCARE MEDICAL SERVICE 49,441.69 ADMIN FEES 5,942.93 HEALTHCARE DEPT TOTAL 621,513.29 DELTA DENTAL DENTAL MEDICAL SERVICE 5,288.67 DENTAL MEDICAL SERVICE 5,285.70 DENTAL MEDICAL SERVICE 5,905.38 DENTAL MEDICAL SERVICE 11,301.50 DENTAL MEDICAL SERVICE 5,868.60 ADMIN FEES 3,484.90 DENTAL DEPT TOTAL 37,134.75 SUN LIFE STOP LOSS 78,976.36 STOP LOSS TOTAL 78,976.36 VSP VISION MEDICAL SERVICES 120.00 VISION MEDICAL SERVICES 2,666.64 ADMIN FEES 1,486.10 ADMIN FEES 1,491.09 ADMIN FEES 84.69 VISION DEPT TOTAL 6,848.52 HEALTHCARE SELF INSURANCE FUND TOTAL 743,472.92 CITY OF OWASSO GENERAL FUND & HALF -PENNY SALES TAX FISCAL YEAR 2024-2025 Budgetary Basis Statement of Revenues & Expenditures As of January 31, 2025 MONTH YEAR PERCENT TO -DATE TO -DATE BUDGET OF BUDGET REVENUES: Taxes $ 4,577,131 $ 28,099,611 $ 45,856,117 61.28% Licenses & permits 15,562 158,297 253,302 62.49% Intergovernmental 83,682 678,656 1,097,286 61.85% Charges for services 82,127 482,020 780,608 61.75% Fines & forfeits 38,739 228,596 311,899 73.29% Other 1,095 203,896 158,272 128.83% Interest 341,505 623,052 395,074 157.71% TOTAL REVENUES $ 5,139,841 $ 30,474,128 $ 48,8 22,557 62.38% EXPENDITURES Personal services $ (3,119,115) $ (17,302,489) $ (30,171,901) 57.35% Materials & supplies (136,615) (1,066,121) (2,288,391) 46.597. Other services (251,088) (2,377,969) (5,265,826) 45.16% Capital outlay (543,396) (2,257,642) (8,589,931) 26.28% TOTAL EXPENDITURES $ (4,050,214) $ (23,004,220) $ (46,316,048) 49.67% REVENUES OVER EXPENDITURES $ 1,089,626 $ 7,469,908 $ 2,5 66,509 TRANSFERS IN (OUT): Transfers in $ 2,303,049 $ 14,234,633 $ 23,233,643 61.27% Transfers out (3,589,282) (22,297,765) (36,613,857) 60.90% TOTAL TRANSFERS $ (1,286,232) $ (8,063,132) $ (13,380,214) 60.26% NET INCOME (LOSS) $ (196,606) $ (593,224) $ (10,843,705) ENCUMBRANCES OUTSTANDING $ (2,237,329) FUND BALANCE (Budgetary Basis) Beginning Balance 30,873,613 30,873,613 Ending Balance $ 28,043,059 $ 20,0 99,908 Q:\Finance (120)Wccounting\Reports\Current FY\GF Financials Awlei =' Document G701 - 2017 Change Order PROJECT: (Name and address) Owasso Public Works Owasso, OK 74055 OWNER: (Name and address) City of Owasso 301 W. 2ed Ave. Owasso, OK 74055 CONTRACT INFORMATION: Contract For. Owasso Public Works Date: September I1's, 2024 ARCHITECT: (Name and address) Beck Design 110 West 76 Street Ste 710 Tulsa, OK 74119 CHANGE ORDER INFORMATION: Change Order Number: OCONI Date: 1292025 CONTRACTOR: (Name and address) MTC Tulsa, LLC. 437 E 141" Street Glenpool, OK 74033 THE CONTRACT IS CHANGED AS FOLLOWS: (Insert a detailed description of the change and, if applicable, attach or reference specific exhiblts. Also include agreed upon adjustments attributable to executed Construction Change Directives.) Earthwork adjustment based on final survey Billing Item44"Earthwork Contingency" -$211,660 Billing Item 35 "Bid Package 31A —Earthwork & Utilities" $211,660 Delete Ice Machines in Field Ops Billing Item 30"Bid Package 26A—Electrical -$499.05 Biting Item 28 "Bid Package 22A — Plumbing -S735.00 Billing Item 24'Bid Package IIA—Appliances -$3,311.95 Billing Item 47 "Contingency $4,546.00 The original Contract Sum was $ 28,030,324.32 The net change by previously authorized Change Orders $ 0.00 The Contract Sum prior to this Change Order was $ 28.030.324.32 The Contract Sum will be increased by this Change Order in the amount of $ 0.00 The new Contract Sum including this Change Order will be $ 28,030,324.32 The Contract Time will be increased by Zero (0) days. The new date of Substantial Completion will be 2/122026 NOTE: This Change Order does not include adjustments to the Contract Sum or Guaranteed Maximum Price, or the Contract Time, that have been authorized by Construction Change Directive until the cost and time have been agreed upon by both the Omer and Contractor, in which case a Change Order is executed to supersede the Construction Change Directive. NOT VALID UNTIL SIGNED BY THE ARCHITECT, CONTRACTOR AND OWNER. Beck Dcstft MTC Tulsa, LLC Citv.ofOwwso ARC ITECT (F rm'name) NTRACT R.(Firn +a) OWNER (Firm none) A' a ,� SIGNATURE / / � TU/ E SI `f RE �p VOt1i11i1 CcTrrrv(a--P�n Drid�ct'Guodacm ` niorPMI.L I?��L �UI`r4S •�JaT er/��_ PRINTED NAME AND TITLE PRINTED NAME AND TITLE PRINTEDNAMEA DTITLE 01.y`b 2J 1292025 ` oZ q, -- DATE DATE DATE Il MPICa ET an (I 23/2025 under Order No,3104239503 which expires on 0212812025, is not for resale, is licensed rorone-ume use only, ana may only ce usea in accordance with the AIA Contract DocumentsaTerms of Service. To raped ecpydghtviole0ens, e-mal docinto@alacantracts.min. userNotai : (3119ADA44) Advok AIA Document G7010- 2017 Change Order PROJECT' (Name and address) CONTRACT INFORMATION: CHANGE ORDER INFORMATION: Owasso Public Works Contract For: Owasso Public Works Change Order Number: OCO#2 Owasso, OK 74055 Date: September 1111, 2024 Date: 1/28/2025 OWNER: (Name and address) ARCHITECT: (Name and address) CONTRACTOR: (Name and address) City of Owasso Beek Design MTC Tulsa, LLC. 301 W. 2"d Ave. 110 West 7a Street Ste 710 437 E 14P' Street Owasso, OK 74055 Tulsa, OK 74119 Glenpool, OK 74033 THE CONTRACT IS CHANGED AS FOLLOWS: (ltrsert a detailed description of lire change and, if applicable, attach or reference specific exhibits. Also include agreed upon adjustments attributable to executed construction Change Directives.) ASI 003 Move Remote FDC to Buildings Billing Item 35"Bid Package 31A— Earthwork &Utilities" -$43,204.00 Billing Item 27 "Did Package 21A— Fire Suppression" $15,400.00 Billing Item 47 "Contingency" $27,804.00 The original Contract Sum was $ 28.030.324.32 The net change by previously authorized Change Orders $ 0.00 The Contract Sum prior to this Change Order was $ 28 030,324.32 The Contract Sum will be increased by this Change Order in the amount of $ 0.00 The new Contract Sum including this Change Order will be $ 28.03U.334.32 The Contract Time will be increased by Zero (0) days. The new date ofSubstandal Completion will be 2/122026 NOTE: This Change Order does not include adjustments to the Contract Sum or Guaranteed Maximum Price, or the Contract Time, that have been. authorized by Construction Change Directive until the cost and time have been agreed upon by both the Owner and Contractor, in which case a Change Order is executed to supersede the Construction Change Directive. NOT VALID UNTIL SIGNED BY THE ARCHITECT, CONTRACTOR AND OWNER. M C Tulsa. LLC C T CTO (Firm nel t ) " SGT R L_ dRe aodacre • for PM PRINTED NAME AND TITLE 01 -)-D• 12812025 DATE DATE DATE AIA accordance with User Notes: 2000,2001 and ;omen$' are um expires on 0212a Df Service. To re. 'The This (3B9ADA49)