Loading...
HomeMy WebLinkAbout1994.01.25_OPGA MinutesOWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING Tuesday, January 25, 1994, 5 e 30 p.m. Owasso City Hall MEMBERS PRESENT Brian Skelton Glenna Anderson Tom Rikkola Ed Sokolosky STAB PRESENT Marcia Boutwell Rodney Ray Sherry Bishop Warren Lehr Kirk Ruark Jim Fitzsimmons The Owasso Public Golf Authority met in a regular session on Tuesday, January 25, 1994 at 5:30 p.m. in the Owasso City Hall per the Notice of Public Meeting posted on the City Hall bulletin board at 5:00 p.m. on Thursday, January 20, 1994. ITEM 1: CALL TO ORDER Chairperson Brian Skelton called the meeting to order at 5:35 p.m. and declared a quorum present. Mr Roy Cartwright, a Bailey Foundation trustee, announced plans for implementing phase I of the housing development on the golf course. There was discussion concerning how the Bailey Foundation and the golf authority can best work together for the good of the golf course and the housing development. It was suggested that a work session including both groups, as well as the management firm, would be beneficial in order to prioritize golf course needs and clarify and develop the roles to be played by each of the groups. The Chair called a special meeting for 5:30 p.m. on Tuesday, February 1, 1994, at the clubhouse. ITEM 3: LAR MEETING AND •' SPECIAL_ _ Glenna Anderson moved, seconded by Ed Sokolosky, to approve the minutes as written. Motion carried 4--0. Owasso Public Golf Authority Minutes of January 25, 199 Page 2 ITEM 4: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE FY 1991-92 AND FY 1992-93 INDEPENDENT AUDIT OF OPGA FINANCIAL STATEMENTS Authority Treasurer Sherry Bishop presented the audit report and answered questions. It was pointed out that there is an error on page 8 of the notes to financial statements, where it states that the OPGA was established in August of 1987. The OPGA was, in fact, established in August of 1989. Glenna Anderson moved to accept the audit report and authorize that it be filed as required by law. Motion seconded by Ed Sokolosky and carried 4-0. ITEM 5: REVIEW OF FINANCIAL REPORTS Mr Fitzsimmons reviewed and discussed the financial reports for the month of December, and the report for the first part of January. ITEM 6: REQUEST APPROVAL FOR REIMBURSEMENT TO BAILEY GOLF RANCH MANAGEMENT FOR EXPENSES Mr Fitzsimmons requested reimbursement to Bailey Golf Ranch Management in the amount of $37,567.01. A list of expenses was included in the packet. Tom Rikkola moved, seconded by Ed Sokolosky to approve the reimbursement to Bailey Golf Ranch Management. Motion carried 4-0. There were four claims totaling $40,555.00. Tom Rikkola moved, seconded by Ed Sokolosky, to approve the claims. Motion carried 4-0. ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE EXTENSION OF A CONTRACT AGREEMENT RANCH MANAGEMENT i N COVERING PROCEDURES The amendment to the contract for maturation and management services executed on September 28, 1993 contained wording that the amendment be reviewed by the OPGA and representatives of Bailey Golf Ranch Management Inc after six months to determine if the amendment should be extended or terminated. Mr Fitzsimmons recommended that the amendment be extended through the current fiscal year and that a decision be made at the time of the budget process concerning FY94-95. Glenna Anderson moved, seconded by Ed Sokolosky that the amendment to the management contract be extended through June 30, 1994 and that the Trustees begin the decision -making process at the April meeting on the extension or termination of the amendment. Motion carried 4-0. Owasso Public Golf Authority Minutes of January 25, 1991 Page 3 ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE AWARD OF A CONTRACT FOR THE COMPLETION OF RESTROOMS AND SEPTIC SYSTEM AT THE MAINTENANCE FACILITY One bid was received on this project. Mr Ruark reported that the bid was higher than anticipated and that his total review of the bid was not yet completed. He recommended tabling this item to the next regular meeting. Tom Rikkola moved, seconded by Ed Sokolosky that this item be considered at the next meeting. Motion carried 4-0. ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A PROPOSED AGREEMENT WITH OWASSO HIGH SCHOOL GOLF TEAM FOR USE OF BAILEY GOLF RANCH FACILITIES. Danny Hightower, golf coach at Owasso High School, had requested that the OHS players be allowed to practice at the golf course with green fees being waived. Mr Lehr presented a proposal whereby the players would be allowed to practice in exchange for doing some work on the course. The proposal is attached to, and made a part of, these minutes. Glenna Anderson moved to adopt the proposal and authorize Mr Lehr to present it to the OHS golf team. Motion seconded by Ed Sokolosky and carried 4-0. ITEM 11, GENERAL DISCUSSION AND UPDATE ON GOLF COURSE MANAGEMENT ISSUES Discussion concerning the FY94-95 budget will begin at the February meeting. ITEM 12: UNFINISHED BUSINESS None ITEM 13. NEW BUSINESS None ITEM 14: ADJOURNMENT Ed Sokolosky moved, seconded by Glenna Anderson to adjourn. Motion carried and the meeting was adjourned at 7:25 p.m. Brian Skelton, Chairperson Marcia PROPOSAL® WORKING AGREEMENT BETWEEN BAILEY GOLF RANCH AND THE OWASSO HIGH SCHOOL GOLF TEAM TO: JOHN SCOTT, ATHLETIC DIRECTOR DANNY HIGHTOWER, GOLF COACH BAILEY GOLF RANCH WILL PROVIDE TEE —TIMES ON A SPACE®AVAILBLE BASIS DETERMINED BY THE GOLF PROFESSIONAL. GREEN FEES WILL BE WAIVED FOR OHS PLAYERS ON AN APPROVED LIST PROVIDED BY THE GOLF COACH. A GOLF CART WILL BE PROVIDED FOR THE GOLF COACH TO MONITOR THE PLAYERS ON THE COURSE. IF THE GOLF COACH CHOOSES TO PLAY WITH THE TEAM, THAT GREEN FEE WILL ALSO BE WAIVED. THE GOLF COACH SHOULD PLAY IN A POSITION TO MONITOR ALL PLAYERS. THE COURSE WILL BE AVAILABLE MONDAY THROUGH FRIDAY, EXCLUDING HOLIDAYS, FROM MID-FEBRUARY TO MID —MAY. OHS GOLF• PROVIDE A LIST OF ►►►• r PLAYERS AND COORDINATE T• WORK TEAMS PERWEEK DURING THIS PERIOD. • r TEAM WILL CONSIST OF FIVE PLAYERS WHO WILL OCCUPY •. • •COURSE. j r ON OR 0. , i PICK UP RETURNALL TRASH, REPAIR BALL MARKS, STRAIGHTEN HAZARD STAKES, AND DO ANY OTHER CHORES AS DIRECTED BY THE GOLF PROFESSIONAL OR SUPERINTENDENT ON THE FRONT OR BACK NINE HOLES. THE GOAL WILL BE FOR THESE TWO WORK TEAMS TO COVER THE ENTIRE COURSE EACH WEEK IN FOR THE TEAM'S PLAYING PRIVILEGES. HOPEDIT IS PROPOSAL WILL STRIKE ► BALANCE BETWEEN • ►PERFORMED AND PRIVILEGES EARNED. r i ..PROPOSAL . ► • IS EXCLUSIVELY OFFERED TO THE OWASSO HIGH SCHOOL GOLF TEAM IN THE HOPE TH# BAILEY GOLF1 FN MAKE A SIGNIFICANT CONTRIBUTIONTO THE EDUCATIONOUR HIGH SCHOOL STUDENTS A BRINGING CHAMPIONSHIP TO • 10105 Larkin Bailey Blvd. 0 Owasso, Oklahoma 74055 0 (918) 272-9339