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Home My WebLink About2025.03.18_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY (OPGA) Council Chambers Old Central Building 109 North Birch, Owasso, OK Tuesday, March 18, 2025 - 6:30 PM NOTE: APPROPRIATE ACTION may include, but is not limited to: acknowledging, affirming, amending, approving, authorizing, awarding, denying, postponing, ortobling. AGENDA RECEIVED 1. Call to Order - Chair Alvin Fruga MAR 14 2025 2. Roll Call City Clerk's Office 3. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable.) A. Approve minutes - March 4, 2025, and March 11, 2025, Regular Meetings B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Presentation and discussion of the Golf Report - Corey Burd 6. Report from OPGA Manager 7. Report from OPGA Attorney 8. Official Notices (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Report - pay period ending date March 8, 2025 • Monthly Budget Status Report - February 2025 9. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 10. Adjournment Notice of Public Meeting filed in the office of the City Clerk on Friday, December 13, 2024, and the Agenda posted at City Hall, 200 South Main Street, at 9:30 am on Friday, March 14, 2025. n M. Stevens, The City of Owasso encourages citizen participation. To request ok accommodation due to a disability, contact the City Clerk prior to the scheduled meeting by phone 918-376-1502 or by email to fstevens@cityofowasso.com OWASSO PUBLIC GOLF AUTHORITY (OPGA) MINUTES OF REGULAR MEETING TUESDAY, MARCH 4, 2025 The Owasso Public Golf Authority (OPGA) met in regular session on Tuesday, March 4, 2025, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed Friday, December 13, 2024; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 10:00am on Friday, February 28, 2025. 1. Call to Order -Chair Alvin Fruga called the meeting to order at 7:16pm. 2, Roll Call - A quorum was declared present. Present Absent Chair -Alvin Fruga None Vice Chair- Lyndell Dunn Trustee - Doug Bonebrake Trustee - Paul Loving Trustee - Cody Walter Staff: Authority Manager - Chris Garrett / Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable.) A. Approve minutes - February 26, 2025, Special Meeting B. Approve claims Mr. Dunn moved, seconded by Mr. Walter, to approve the Consent Agenda as presented, with claims totaling $23,211.80. YEA: Bonebrake, Dunn, Loving, Walter, Fruga NAY: None Motion carried: 5-0 4. Consideration and appropriate action relating to items removed from the Consent Agenda - None 5. Report from OPGA Manager - None 6. Report from OPGA Attorney - None 7. Official Notices - The Chair acknowledged receipt of the following: • Payroll Payment Report - pay period ending date February 22, 2025 8. New Business - None 9. Adjournment Mr. Walter moved, seconded by Mr. Loving, to adjourn the meeting. YEA: Bonebrake, Dunn, Loving, Walter, Fruga NAY: None Motion carried: 5-0 and the meeting adjourned at 7:17pm. Juliann M. Stevens, Authority Clerk Alvin Fruga, Chair OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND PUBLIC GOLF AUTHORITY MINUTES OF JOINT REGULAR MEETING TUESDAY, MARCH 11, 2025 The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority (OPGA) met in a joint regular meeting on Tuesday, March 11, 2025, in the Council Chambers at Old Central, 109 North Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting filed Friday, December 13, 2024; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 2:00 pm on Thursday, March 6, 2025. 1. Call to Order - Mayor/Chair Alvin Fruga called the meeting to order at 6:00 pm. 2. Roll Call A quorum was declared present. Present Mayor/Chair - Alvin Fruga Councilor/Trustee - Doug Bonebrake Councilor/Trustee - Paul Loving Councilor/Trustee - Cody Walter Absent Vice Mayor/Vice Chair- Lyndell Dunn Staff: City/Authority Manager - Chris Garrett ; City/Authority Attorney - Julie Lombardi 3. Discussion relating to an application for a specific use permit to allow for an automotive repair and maintenance use in a Commercial Shopping (CS) zoning district located at 10596 North Owasso Expressway, as referenced in application SUP 25-01 Alexa Beemer presented the item. Discussion was held. It was further explained the item would be placed on the March 18, 2025, City Council agenda for consideration and action. 4. Discussion relating to an application for 2025 Community Development Block Grant (CDBG) funding and the proposed use of such funds to continue waterline improvements in the Hale Acres subdivision Alexa Beemer presented the item. Discussion was held. It was further explained the item would be placed on the March 18, 2025, City Council agenda for consideration and action. 5. Discussion relating to the monthly sales and use tax report and revenue outlook Carly Novozinsky presented the item and discussion was held. 6. Discussion relating to the annual elections of Mayor and Vice Mayor / Chair and Vice Chair Chris Garrett presented the item and discussion was held. 7. City/Authority Manager Report - None 8. City Councilor/Trustee comments and inquiries - None 9. Adjournment The meeting adjourned at 6:27 pm. Juliann M. Stevens, City Clerk Alvin Fruga, Mayor/Chair Claims List - 03/18/2025 Fund Vendor Name Payable Description Payment Amount 55 OPGA FLEET FUELS LLC FUEL $1,545.02 YAMAHA GOLF CAR COMPANY CART REPAIRS $364.98 YAMAHA MOTOR CORPORATION, USA CART LEASES $4,821.85 CART OPERATIONS -Total $6,731.85 AT&T PHONE USE $28.52 ENTERPRISE FM TRUST MARCH FLEET LEASE $887.21 JPMORGAN CHASE BANK ATWOOD-ZIP TIES $34.31 JPMORGAN CHASE BANK BIG BRAND -TURF TIRE $59.18 JPMORGAN CHASE BANK KEELING -IRRIGATION $1,688.82 JPMORGAN CHASE BANK MAXWELL-SAND BAGS $367.50 JPMORGAN CHASE BANK MIDWEST-BEARINGS $559.19 JPMORGAN CHASE BANK ONG-GAS USAGE $499.27 JPMORGAN CHASE BANK OREILLY-BATTERIES $235.69 JPMORGAN CHASE BANK OREILLY-BATTERY $174.59 JPMORGAN CHASE BANK OREILLY-FUEL FILTER $90.10 JPMORGAN CHASE BANK OREILLY-GEAR LUBE $179.97 JPMORGAN CHASE BANK OREILLY-MISC PARTS $130.64 JPMORGAN CHASE BANK OREILLY-OIL/FILTERS $147.35 JPMORGAN CHASE BANK OREILLY-REFUND ($29.29) JPMORGAN CHASE BANK SECONDARY -CEILING REP $2,296.00 JPMORGAN CHASE BANK SITEONE-CONF REG $225.00 JPMORGAN CHASE BANK UATTEND-TIMECLOCK FEE $45.00 PROFESSIONAL TURF PRODUCTS, LP BUSHINGS, SEAL KIT $345.25 PROFESSIONAL TURF PRODUCTS, LP MOWER MISC PARTS $755.23 PROFESSIONAL TURF PRODUCTS, LP SUN SHADE FOR MOWER $407.18 S&S TURF COVERS LLC TURF STAKES $410.22 STAND-BY PERSONNEL INC TEMP LABOR $852.78 TULSA NEW HOLLAND INC TRACTOR REPAIR $1,873.60 UNIFIRST HOLDINGS LP ENVIRONMENTAL CHARGE $61.25 UNIFIRST HOLDINGS LP JANITORIAL SERVICE $89.23 UNIFIRST HOLDINGS LP SHOP TOWEL SERVICE $122.90 UNIFIRST HOLDINGS LP UNIFORM CLEANING $69.60 VERIZON WIRELESS WIRELESS CONNECTION $91.65 COURSE MAINT -Total $12,697.94 COX COMMUNICATIONS PHONE USAGE $7.95 CUTTER & BUCK INC UNIFORMS $852.97 JPMORGAN CHASE BANK IMAGEFIRST-RENTAL $291,28 JPMORGAN CHASE BANK SAMS-SUPPLIES $30.46 FOOD & BEV -Total $1,182.66 AT&T LONG DISTANCE PHONE $10.72 AT&T LONG DISTANCE LONG DISTANCE PHONE $114.80 1 Claims List - 03/18/2025 Fund Vendor Name Payable Description Payment Amount 55 OPGA CINTAS CORPORATION CLUBHOUSE SUPPLIES $220.48 CITY OF OWASSO WATER SERVICE $245.00 COX COMMUNICATIONS PHONE USAGE $3.97 JPMORGAN CHASE BANK ACUSHNET-FITTING CLUB $80.00 JPMORGAN CHASE BANK ONG-GAS USAGE $583.82 JPMORGAN CHASE BANK PROGUARD-PEST $500.00 JPMORGAN CHASE BANK SOUTH CENTRAL-PNC $300.00 STANDLEY SYSTEMS, LLC COPIER $218.04 UNIFIRST HOLDINGS LP CLUBHOUSE SUPPLIES $227.82 GOLF ADMIN -Total $2,504.65 COX COMMUNICATIONS PHONE USAGE $11.92 JPMORGAN CHASE BANK ACUSHNET-RANGE BALLS $5,880.00 JPMORGAN CHASE BANK ACUSHNET-UNIFORM $162A2 JPMORGAN CHASE BANK LOWES-MARKING PAINT $216.10 JPMORGAN CHASE BANK WALMART-COOLERS $198.00 OKLAHOMA GOLF ASSOCIATION HANDICAP SERVICE $1,085.00 GOLF PRO SHOP - Total $7,553.44 BGR DAILY ACCT. REIMS PETTY CASH $2,484.09 JPMORGAN CHASE BANK ACUSHNET-MERCH EXP $1,487.35 JPMORGAN CHASE BANK PING-MERCH EXP $1,060.44 JPMORGAN CHASE BANK SAMS-FOOD $271.40 JPMORGAN CHASE BANK WALMART-FOOD $30.82 OPGA -Total $5,334.10 OPGA -Total $36,004.64 OPGA Grand Total $36,004.64 2 CITY OF OWASSO OPGA PAYROLL PAYMENT REPORT PAY PERIOD ENDING 03/08/2025 Department Total Payroll Expenses Golf Shop $ 12,477.97 Cart Operations 3,626.66 Course Maintenance 18,467.99 Food & Beverage 2,028.65 Golf Course Administration 6,690.58 TOTAL OPGA PAYROLL: $ 43,291.85 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY FISCAL YEAR 2024.2025 Budgetary Basis Statement of Revenues & Expenses As of February 28, 2025 MONTH YEAR PERCENT TO -DATE TO -DATE BUDGET OF BUDGET OPERATING REVENUES: Golf shop fees $ 42,389 $ 556,409 $ 783,788 70.99% Cart Rental 6,278 130,649 221,681 58.94% Food & beverage 6,920 133,960 200,183 66.92% COS -- food & beverage (3,082) (61,506) (99,868) 61.59% Merchandise sales 29,005 150,397 188,654 79.72% COS --merchandise (23,169) (115,657) (154,688) 74.77% TOTAL OPERATING REVENUES $ 58,341 $ 794,252 $ 1,139,750 69.69% OPERATING EXPENSES Golf Shop $ (23,671) $ (234,242) $ (352,847) 66.39% Cart Operations (4,840) (126,102) (230,749) 54.65% Golf Course Maintenance (46,544) (706,444) (1,047,023) 67.47% Food & Beverage (15,911) (141,336) (188,557) 74.96% Golf Administration (19,447) (221,620) (379,963) 58.33% Capital Outlay (5,550) (31,390) (160,000) 19.62% TOTAL OPERATING EXPENSES $ (115,964) $ (1,461,134) $ (2,359,139) 61.94% OPERATING REVENUES OVER (UNDER) EXPENDITURES $ (77,623) $ (6 66,881) $ (1,219,389) NONOPERATING REVENUES (EXPENSES): Transfer from General $ 83,333 $ 666,667 $ 1,000,000 66.67% Other revenues/(expenses) 1,718 18,534 9,936 186.53% TOTAL NONOPERATING REVENUES (EXPENSES) $ 85,051 $ 685,200 $ 1,009,936 67.85% NET INCOME (LOSS) $ 27,428 $ 18,319 $ (209,453) ENCUMBRANCES OUTSTANDING $ (88,376) FUND BALANCE (Budgetary Basis) Beginning Balance 516,329 516,329 Ending Balance $ 446,271 $ 306,876