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HomeMy WebLinkAbout1995.09.26_OPGA MinutesOWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING Tuesday, September 26, 1995, 5:30 p.m. Bailey Golf Ranch Maintenance Facility MEMBERS PRESENT Brian Skelton Glenna Anderson Bob Oldefest Ed Sokolosky Tom Rikkola (out at 6:45) STAFF PRESENT Jim Fitzsimmons Marcia Boutwell Sherry Bishop Rodney Ray Warren Lehr Kirk Ruark The Owasso Public Golf Authority met in a regular session on Tuesday, September 26, 1995 at 5:30 p.m. at the Bailey Golf Ranch Maintenance Facility per the Notice of Public Meeting posted on the City Hall bulletin board at 10:00 a.m. on Wednesday, September 20, 1995. ITEM 1: CALL TO ORDER. Chairperson Brian Skelton called the meeting to order at 5:35 p.m., and declared a quorum present. ITEM 2: REQUEST APPROVAL OF MINUTES OF AUGUST 22, 1995 REGULAR MEETING AND AUGUST 29,1995 SPECIAL MEETING. Ed Sokolosky moved to approve the minutes as written. Motion seconded by Glenna Anderson and carried 5-0. Mr Fitzsimmons summarized the financial reports for the month of August. Warren Lehr and Kirk Ruark reviewed the portion of the financial reports pertaining to their areas. Brian Skelton moved, seconded by Tom Rikkola, to approve the August financial reports. Motion carried 5-0. City Manager Rodney Ray discussed several options available to the Trust in relation to the current financial situation. City staff will continue to look into debt restructuring and will keep the Trustees advised of any avenues that might be available. Owasso Public Golf Authority Minutes of September 26, 1995 Page 2 ITEM 8; CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF AN AMENDMENT TO THE FY 1995-96 OPGA BUDGET FOR ALL FUNDS ADMINISTERED BY THE OWASSO PUBLIC GOLF AUTHORITY No budget amendments were requested. Glenna Anderson presented a statement that she had drafted pertaining to the budget, and moved that the statement be adopted and made a part of the permanent record of the Trust. Motion seconded by Tom Rikkola and carried 5-0. The referenced statement is attached to these minutes and made a part thereof and is also attached to the current budget. ITEM 4: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE WINTER FEE SCHEDULE. Warren Lehr presented and discussed the proposed fees for the off season. The proposal is to increase off season rates as follows: regular public fees by $1.00, weekend regular patron rates by .50, and regular nine hole fee by $1.00. Even with an increase in off season rates, they will still be lower than current in season rates. Ed Sokolosky moved, seconded by Glenna Anderson, to approve the proposed off season rate schedule. Motion carried 4-0. ITEM 5: CONSIDERATION AND APPROPRIATE ACTION RELATING TO AN AMENDMENT TO THE MANAGEMENT CONTRACT RESOURCES hl a letter to Brian Skelton on September 7, 1995, Bailey Golf Ranch Management Inc stated their willingness to waive the scheduled increase in the management fee for August 1995 through June 1996 because of the present financial situation. Glenna Anderson moved, seconded by Ed Sokolosky, to accept the offer from BGRM to waive the increase in their management fee for the time period July 1995 through June 1996. Motion carried 4-0. A copy of that letter is attached to these minutes and made a part thereof and a copy will be attached to the Management Contract. GENERALITEM 6: AND UPDATEO MANAGEMENT Items discussed were marketing strategies, tournaments, course maintenance, and seeding. Owasso Public Golf Authority Minutes of September 26, 1995 Page 3 ITEM 7: ELECTION OF OFFICERS 110/1/95 THRU 9/30/97) The Chair called for nominations for Chairperson. Ed Sokolosky moved for the election of Glenna Anderson as Chairperson. Motion was seconded by Bob Oldefest and carried 4-0. The Chair called for nominations for Vice Chairperson. Bob Oldefest moved for the election of Ed Sokolosky as Vice Chairperson. Motion was seconded by Brian Skelton and carried 4-0. ITEM 10: NEW BUSINESS None. ITEM 11: ADJOURNMENT. Ed Sokolosky moved, seconded by Brian Skelton, to adjourn. Motion carried 4-0 and the meeting was adjourned at 7:45 p.m. Glenna M Anderson, Chairperson NMarcila Boutwell, Authority Secretary Sep. 19 195 10.37 1234 GOLF RESOURCES, INC. TEL 214-831-161G P. 2 THE GOLF RUOURCF5 GROUP 60m m. vcmnor abd I%k 106 Irving. T1 7W39 214/631-1616 (Fox) September 7, 1995 Mr. Brian Skelton 7823 N. 132nd E, Avenue Owasso, OK 74055 lit the August 22, 1995 Owasso Public Golf Authority meeting, Bailey Golf Ranch Management, Inc, (BGRM) offered to defer the increased portion of the monthly management fee which was to begin August, 1995. The OPGA asked us to consider some other ways in which to reduce the management fee expenses. In light of the current circumstances, BGRM is willing to waive the scheduled increase in management fee for August 1995 through July 1996. No future payment will be asked of the OPGA on this amount which totals $18,000 over the next 12 months. If this meets with your approval, I will inform Marcia 13011twel I to put this issue on the next agenda. As we have stated in the past, GRI is committed to working with the Golf Authority to find solutions for the present cash flow shortage, Sam and I are prepared to mist you in any meetings or presentations that you feel are appropriate. Sine Jim Fitzsimmons -1F1pdm1ba1(eYf3ke110n4 cc* Sam Swanson GRI Desigii, Inc. GRI Xmiagement, Inc. GRI Consulting, Inc- September 26, 1995 From: Glenna Anderson To: OPGA members I recommend adoption of the following statement (or something similar) in lieu of adopting a budget for the year at this point: The Owasso Public Golf Authority, Golf Resources Management Company and employees have been diligent in efforts to adopt a budget that will balance and also keep Bailey Golf Ranch the quality golfing experience we set out to achieve, In June we adopted a 90 day budget. Obviously, we are not meeting that budget. There have been many factors beyond our control which have resulted in the current dilemma; including the weather, delays in developing homes around the course, etc. The Golf Authority has worked toward apprising the Bailey Foundation as well as appropriate City staff of this situation. Together, we must find a solution. In the meantime, the budget will be on a month to month basis with continuing careful scrutiny of all expenses. Bailey Golf Ranch is growing, the area is growing and the future is bright! A cooperative effort will result in finding a solution and maintaining the quality golfing experience in Owasso!