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2025.04.15_City Council Agenda
PUBLIC NOTICE OF THE MEETING OF THE OWASSO CITY COUNCIL Council Chambers Old Central Building 109 North Birch, Owasso, OK Tuesday, April 15, 2025 - 6:30 PM NOTE: APPROPRIATE ACTION may include, but is not limited to: acknowledging, affirming, amending, approving, authorizing, awarding, denying, postponing, or tabling. AGENDA 1. Call to Order - Mayor Alvin Fruga 2. Invocation- Pastor Ammie Sullivent of Pathway Church Owasso 3. Flag Salute 4. Roll Call RECEIVED APR 11 2025 >?'1B' City Clerk's Office 5. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable.) A. Approve minutes - April 1, 2025, Regular Meeting, April 2, 2025, Emergency Meeting B. Approve claims C. Accept an American Kennel Club Reunite Grant and approve a budget amendment in the General Fund, increasing the estimate of revenues and the appropriation for expenditures in the Police Services Budget by $7,500.00 6. Consideration and appropriate action relating to items removed from the Consent Agenda 7. Consideration and appropriate action relating to an application for a final plat proposing a single- family residential development on approximately 24 acres, located northwest of the East 86fh Street North and North 161st East Avenue intersection Wendy Kramer Staff recommends approval of the Final Plat for Boardwalk I at Preston Lakes. 8. Consideration and appropriate action relating to a contract with BT & Co., PA of Topeka, Kansas for audit services for Fiscal Year ending June 30, 2025 Carly Novozinsky Staff recommends approval of a contract with BT & Co., PA of Topeka, Kansas, in the amount of $66,200.00, for auditing services related to the City and its Trust Authorities; $5,000.00, each, if more than one major program is identified through the federal grant audit required under the Single Audit Act; and, authorization to execute necessary documents. 9. Consideration and appropriate action relating to bids received for the East 96th Street North from North 1191h East Avenue to North 129th East Avenue Roadway Improvement Project - West Side Dwayne Henderson 10. Consideration and appropriate action relating to Resolution 2025-03, amending Section III(A)(5) Development Project Assistance of the Policy Guide for implementation of the Owasso Redbud District Project Plan, Tax Increment Financing District No. 1 Chris Garrett Staff recommends approval of Resolution 2025-03. 11. Report from City Manager 12. Report from City Attorney 13. Report from City Councilors Owasso City Council April 15, 2025 Page 2 14. Official Notices (documents for acknowledgment of receipt or information only, no discussion or action will be taken) • Payroll Payment Report - pay period ending date April 5, 2025 • Healthcare Self -Insurance Claims - dated as of March 31, 2025 • Monthly Budget Status Report - March 2025 • Change Order No. 3 executed by the City Manager or designee for the New Public Works Facility 15. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 16. Adjournment Notice of Public Meeting filed in the office of the City Clerk on Friday, December 13, 2024, and the Agenda posted at City Hall, 200 South Main Street, at 12:00 pm on Friday, April 11, 2025. J iann M. Stevens, City erc The City of Owasso encourages citizen participation. To request an accommodation due to a disability, contact the City Clerk prior to the scheduled meeting by phone 918-376-1502 or by emoil to istevens@citvofowosso.com A reception honoring the service of Councilor Doug Bonebrake will be held in the City Council Chambers at Old Central immediately following the conclusion of the Owasso Public Golf Authority meeting. The public is invited to offend. OWASSO CITY COUNCIL MINUTES OF REGULAR MEETING TUESDAY, APRIL 1, 2025 The Owasso City Council met in regular session on Tuesday, April 1, 2025, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed Friday, December 13, 2024; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 5:00 pm on Thursday, March 27. 2025. 1. Call to Order - Mayor Alvin Fruga called the meeting to order at 6:30pm. 2. Invocation - The Invocation was offered by Assistant Pastor Mark Kuiper of Trinity Presbyterian Church 3. Flag Salute - A Dossett led the flag salute. 4. Roll Call - A quorum was declared present. Present Absent Mayor -Alvin Fruga None Vice Mayor- Lyndell Dunn Councilor- Doug Bonebrake Councilor- Paul Loving Councilor - Cody Walter Staff: City Manager- Chris Garrett / City Attorney - Julie Lombardi 5. Presentation of Character Trait of Forgiveness - Jason Woodruff presented the character trait for March. 6. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable.) A. Approve minutes - March 18, 2025, Regular Meeting B. Approve claims C. Authorize payment to Tyler Technologies of Plano, Texas in the amount of $107,824.69 for annual software maintenance D. Accept public infrastructure improvements of stormwater piping, concrete approaches, and sidewalk located at 7660 North Memorial Drive (Trinity Presbyterian Church) E. Accept public infrastructure of a sanitary sewer line and stormwater infrastructure located at the northeast corner of East 96+h Street North and North Garnett Road (Owasso 7) F. Accept public infrastructure of a sanitary sewer line located at the northeast corner of East 106fh Street North & North 137th East Avenue (The Reserve at Owasso) G. Accept public infrastructure of a concrete approach and sidewalk located at 10604 North 137rh East Avenue (Same Day Auto) Mr. Bonebrake. moved, seconded by Mr. Loving, to approve the Consent Agenda as presented, with claims totaling $473,688.41 YEA: Bonebrake, Dunn, Loving, Walter, Fruga NAY: None Motion carried: 5-0 7. Consideration and appropriate action relating to items removed from the Consent Agenda -None 8. Consideration and appropriate action relating to the bids received for the Funtastic Island Restroom Remodel Project Larry Langford presented the item, recommending to award the construction contract to Servpro of South Tulsa County, Oklahoma, in the amount of $56,546.97 and authorization to execute the necessary documents. There were no comments from the audience. Following discussion, Mr. Bonebrake moved, seconded by Mr. Walter, to award the contract and authorize execution of documents, as recommended. YEA: Bonebrake, Dunn, Loving, Walter, Fruga Owasso City Council April 1, 2025 Page 2 NAY: None Motion carried: 5-0 9. Consideration and appropriate action relating to an Interlocal Agreement with Tulsa County for the rehabilitation of Mingo Road from East 96rh Street North to East 116th Street North Roger Stevens presented the item, recommending termination of the Interlocal Agreement approved by the City Council on June 6, 2023, for paving assistance, approval of a new agreement for paving assistance, authorization to execute the necessary documents, and authorization for payment to Tulsa County in an amount not to exceed $786,000.00. There were no comments from the audience. Following discussion, Mr. Dunn moved, seconded by Mr. Loving, to terminate the Interlocal Agreement, approve the new agreement, authorize execution of documents and payment, as recommended. YEA: Bonebrake, Dunn, Loving, Walter, Fruga NAY: None Motion carried: 5-0 10. Presentation of the monthly Public Works Project Status Report Roger Stevens presented the item and discussion was held. 11. Report from City Manager - None 12. Report from City Attorney - None 13. Report from City Councilors - None 14. Official Notices - The Mayor acknowledged receipt of the following: • Payroll Payment Report - pay period ending date March 22, 2025 • Oklahoma Department of Environment Quality Permit No. SL000072250193 Attic Storage at German Corner Sanitary Sewer Line Extension Facility No. S-21310 • Oklahoma Department of Environment Quality Permit No. WL000072250194 Attic Storage at German Corner Potable Water Line Extension Facility No. 3002718 • Oklahoma Department of Environment Quality Permit No. SL000072210721 Ranch Creek Sewer Interceptor Facility No. S-21310 15. New Business - None 16. Adjournment Mr. Bonebrake moved, seconded by Mr. Walter, to adjourn the meeting. YEA: Bonebrake, Dunn, Loving, Walter, Fruga NAY: None Motion carried: 5-0 and the meeting adjourned at 7:12 pm. Juliann M. Stevens, City Clerk Alvin Fruga, Mayor OWASSO CITY COUNCIL MINUTES OF EMERGENCY MEETING WEDNESDAY, APRIL 2, 2025 The Owasso City Council met in emergency session at 4:00 pm on Wednesday, April 2, 2025, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of the Emergency Meeting filed in the office of the City Clerk on Tuesday, April 2, 2025, at 12:30 pm; followed by posting at City Hall, 200 South Main Street, published on the City's website and social media platforms, and provided to local news entities. 1. Call to Order - Mayor/Chair Alvin Fruga 2. Roll Call- A quorum was declared present. Present Mayor - Alvin Fruga Vice Mayor- Lyndell Dunn Councilor - Doug Bonebrake Councilor -Paul Loving Absent Councilor- Cody Walter Staff: City Manager- Chris Garrett / City Attorney- Julie Lombardi 3. Consideration and appropriate action relating to Emergency Resolution 2025-01, declaring a state of emergency in the City of Owasso, Oklahoma, following a significant weather event causing injury and damage to public or personal property and immediate financial loss Chris Garrett presented the item and discussion was held. Mr. Dunn moved, seconded by Mr. Bronebrake, to approve Emergency Resolution 2025-01, as presented. YEA: Bonebrake, Dunn, Loving, Fruga NAY: None Motion carried: 4-0 4. Adjournment Mr. Loving moved, seconded by Mr. Bonebrake, to adjourn the meeting. YEA: Bonebrake, Dunn, Loving, Fruga NAY: None Motion carried: 4-0 and the meeting adjourned at 4:06 pm. Juliann M. Stevens, City Clerk Claims List - 04/15/2025 Fund Vendor Name Payable Description Payment Amount 01 GENERAL JPMORGAN CHASE BANK LOWES-BOARD $19.98 JPMORGAN CHASE BANK LOWES-BOARDS $150.31 JPMORGAN CHASE BANK LOWES-WOOD FORMS $260.53 JPMORGAN CHASE BANK TWIN CITIES -CONCRETE $10,895.00 JPMORGAN CHASE BANK WHITE CAP-DOWELL PINS $389.00 JPMORGAN CHASE BANK WHITE CAP -EPDXY $263.88 JPMORGAN CHASE BANK WHITE CAP-EXP BOARD $193.98 CEMETERY WALL REPLACEMENT - Total $12,172.68 AT&T PHONE USE $28.49 COX COMMUNICATIONS PHONE USAGE $11.92 JACKSON MECHANICAL SERVICE INC MINI SPLIT CITY HALL $10,300.00 JACKSON MECHANICAL SERVICE INC OUTLET REPAIR $1,104.52 JPMORGAN CHASE BANK AMAZON -DOOR LOCK $53.99 JPMORGAN CHASE BANK AMAZON -EXIT LIGHTS $168.29 JPMORGAN CHASE BANK AMAZON -EXIT SIGNS $197.99 JPMORGAN CHASE BANK AMAZON -OFFICE DESKS $609.90 JPMORGAN CHASE BANK AMAZON -VENT DEFLECT $182.67 JPMORGAN CHASE BANK BEST BUY -TRAINING TV $399.99 JPMORGAN CHASE BANK HOME DEPOT -NETWORKING $42.32 JPMORGAN CHASE BANK LOCKE-EXIT SIGNS $203.60 JPMORGAN CHASE BANK LOWES-CLEAN SUPP $43.85 JPMORGAN CHASE BANK LOWES-FIRE EXT $39.98 JPMORGAN CHASE BANK LOWES-ROLLERS $11.48 JPMORGAN CHASE BANK LOWES-TOILET BRUSH $23.96 JPMORGAN CHASE BANK SAMS-SUPPLIES $54.52 JPMORGAN CHASE BANK WALMART-WALL MOUNT TV $58.00 UNIFIRST HOLDINGS LP UNIFORMS $42.22 VERIZON WIRELESS WIRELESS CONNECTION $80.08 FACILITY MAINTENANCE -Total $13,657.77 COX COMMUNICATIONS PHONE USAGE $11.92 FULLERTON HYDRO -TEST INC. SUPPLIES $27.50 JPMORGAN CHASE BANK AMAZON -EXIT BUTTON $20.39 JPMORGAN CHASE BANK HOME DEPOT -CABINET $62.09 JPMORGAN CHASE BANK HOME DEPOT-MISC SUPP $59.43 JPMORGAN CHASE BANK LTRON-TCKT PRINTERS $2,473.92 JPMORGAN CHASE BANK MIDWEST VET-K9 MED $176.55 JPMORGAN CHASE BANK MITCHELL AUTO -VEHICLE $14.25 JPMORGAN CHASE BANK PAYPAL-STERILIZATION $150.00 JPMORGAN CHASE BANK STAMPMAKER-EMBOSSER $64.70 VERIZON WIRELESS WIRELESS CONNECTION $215.05 GEN ANIMAL CONTROL -Total $3,275.80 1 Claims List - 04115/2025 Fund Vendor Name Payable Description Payment Amount 01 GENERAL JPMORGAN CHASE BANK BROWN FARMS -SOD $155.00 UNIFIRST HOLDINGS LP UNIFORM SERVICES $19.20 GEN CEMETERY -Total $174.20 DANETTE TODD CRAFT PARTY $90.00 JPMORGAN CHASE BANK MEDICAP-BINGO PRIZES $14.89 JPMORGAN CHASE BANK SAMS-PAPER PLATES $20.98 JPMORGAN CHASE BANK WALMART-GIFT CARDS $25.00 GEN COMM CTR DONATIONS -Total $150.87 COX COMMUNICATIONS PHONE USAGE $19.87 JPMORGAN CHASE BANK AMAZON-CLOROX CLEANER $15.99 JPMORGAN CHASE BANK AMAZON -STAPLER $14.93 JPMORGAN CHASE BANK AMAZON -STICKY NOTES $14.88 JPMORGAN CHASE BANK SAMS-WIPES, CUPS $51.94 SUMNERONE INC COPIER $104.00 SUMNERONE INC COPIER LEASE $132.50 GEN COMMUNITY CENTER •Total $354.11 COX COMMUNICATIONS PHONE USAGE $31.79 JPMORGAN CHASE BANK AMAZON -AIR FLOW GAUGE $55.19 JPMORGAN CHASE BANK COLUMN PUBLIC -REFUND ($64.72) JPMORGAN CHASE BANK KERKSTRA-PC PLAQUE $118.20 JPMORGAN CHASE BANK MOTOROLA-BATTERY $94.16 JPMORGAN CHASE BANK NON PROFIT -CONFERENCE $175.00 TULSA COUNTY CLERK TULSA COUNTY FILING $36.00 VERIZON WIRELESS WIRELESS CONNECTION $293.31 GEN COMMUNITY DEVELOPMENT - Total $738.93 VERIZON WIRELESS WIRELESS CONNECTION $20.02 GEN ECONOMIC DEV -Total $20.02 JPMORGAN CHASE BANK AMAZON -PRIVACY SCREEN $98.99 JPMORGAN CHASE BANK WALMART-PRISON BOARD $201.74 GEN EMERG COMMUNICATIONS -Total $300.73 AT&T PHONEUSE $28.49 COX COMMUNICATIONS PHONE USAGE $3.97 JPMORGAN CHASE BANK COX -CABLE $418.22 JPMORGAN CHASE BANK SUMNER-PRINTER $163.90 JPMORGAN CHASE BANK SUMNER-ST4 COPIER $67.71 VERIZON WIRELESS WIRELESS CONNECTION $40.01 GEN EMERG PREPAREDNESS -Total $722.30 COX COMMUNICATIONS PHONE USAGE $31.79 JPMORGAN CHASE BANK OKGOV-SERVICE FEE $7.63 UNIFIRST HOLDINGS LP UNIFORM SERVICES $38.02 2 Claims List - 04/15/2025 Fund Vendor Name Payable Description Payment Amount 01 GENERAL VERIZON WIRELESS. WIRELESS CONNECTION $80.05 GEN ENGINEERING -Total $157.49 COX COMMUNICATIONS PHONE USAGE $31.79 JPMORGAN CHASE BANK AMAZON -ENVELOPES $20.78 JPMORGAN CHASE BANK B&H-PARTS $781.20 JPMORGAN CHASE BANK DELL -COMPUTERS $4,633.75 JPMORGAN CHASE BANK OPAYO-25 MEMBERSHIP $30.00 JPMORGAN CHASE BANK OPAYO-CONFERENCE $195.00 JPMORGAN CHASE BANK PAYROLLORG-TEST $359.00 GEN FINANCE -Total $6,051.52 AT&T PHONE USE $113.98 ELIZABETH ANNE CHILDS EXPUNGEMENTS $1,335.00 ELIZABETH ANNE CHILDS LITIGATION $315.00 JPMORGAN CHASE BANK MAIL THIS -POSTAGE $30.48 MAILROOM FINANCE INC POSTAGE $1,500.00 MCAFEE&TAFT LEGALPERSONNEL $780.00 TREASURER PETTY CASH USPS-PO BOX RENTAL $436.00 TULSA COUNTY CLERK TULSA COUNTY FILING $80.00 GEN GENERAL GOVERNMENT -Total $4,590.46 COX COMMUNICATIONS PHONE USAGE $3.97 GEN HISTORICAL MUSEUM -Total $3.97 JPMORGAN CHASE BANK SAVON-CHARACTER BANNR $2,495.00 GEN HR-CHAR INITIATIVE -Total $2,495.00 AMERICANCHECKED INC ATTN: BILLING BACKGROUND CHECKS $1,111.00 COX COMMUNICATIONS PHONE USAGE $15.90 JPMORGAN CHASE BANK ACCESS MED-MEDICAL $130.00 JPMORGAN CHASE BANK AMAZON -OFFICE CHAIR $247.19 JPMORGAN CHASE BANK GIANT OS-TRG PLATFORM $920.82 JPMORGAN CHASE BANK INDEED -JOB ADVERTISE $4,324.16 MCAFEE & TAFT LEGAL PERSONNEL $750.00 SUMNERONE INC COPIER SERVICE FEE $193.63 GEN HUMAN RESOURCES -Total $7,692.70 AT&T PHONE USE $28.49 BRIGHT LIGHTING INC TOWER INSPECTION $3,600.00 COX COMMUNICATIONS PHONE USAGE $23.84 JPMORGAN CHASE BANK COMM POWER -GENERATOR $244.49 JPMORGAN CHASE BANK COX-INTERNET $1,598.94 JPMORGAN CHASE BANK COX -PHONE SERVICE $86.32 JPMORGAN CHASE BANK OFFICE DEPOT -UPS $415.98 PEAK UPTIME VMWARE RENEWAL $24,337.92 3 Claims List - 04/15/2025 Fund Vendor Name Payable Description Payment Amount 01 GENERAL VERIZON WIRELESS WIRELESS CONNECTION $252.06 GEN INFORMATION TECH -Total $30,588.04 COX COMMUNICATIONS PHONE USAGE $31.79 JPMORGAN CHASE BANK MEETING EXP 04/02 $17.60 VERIZON WIRELESS WIRELESS CONNECTION $40.01 GEN MANAGERIAL -Total $89.40 COX COMMUNICATIONS PHONE USAGE $15.90 JPMORGAN CHASE BANK OFFICEDEPOT-NAMEPLATE $18.99 GEN MUNICIPAL COURT -Total $34.89 CITY OF OWASSO WATER SERVICE $437.50 COX COMMUNICATIONS PHONE USAGE $3.97 DALE & LEES SERVICE INC AC REPAIR $159.00 HADRIAN FENCE LLC FENCE REPAIR 106TH ST $1,200.00 JPMORGAN CHASE BANK B&H-PARTS $249.12 JPMORGAN CHASE BANK CORNERSTONE -BLADE $27.35 JPMORGAN CHASE BANK CORNERSTONE -BUCKET $6.64 JPMORGAN CHASE BANK CORNERSTONE -COUPLING $14.95 JPMORGAN CHASE BANK CORNERSTONE -KEYS $11.37 JPMORGAN CHASE BANK CORNERSTONE -LOCK $18.99 JPMORGAN CHASE BANK DELL -COMPUTER $914.79 JPMORGAN CHASE BANK DELL -MONITOR $152.51 JPMORGAN CHASE BANK DELL -SOUND BAR $31.07 JPMORGAN CHASE BANK HOME DEPOT -DRILL BIT $8.97 JPMORGAN CHASE BANK HOME DEPOT-MAINT SUPP $48.96 JPMORGAN CHASE BANK LOWES-MULCH $40.00 JPMORGAN CHASE BANK LOWES-MULCH FLOWER $111.84 JPMORGAN CHASE BANK LOWES-PAVER SAND $17.04 JPMORGAN CHASE BANK LOWES-PUMP $38.95 JPMORGAN CHASE BANK NEWELL-LAWN SERVICE $433.38 JPMORGAN CHASE BANK NEWELL-WEED CONTROL $794.34 JPMORGAN CHASE BANK P&K EQUIP -BATTERY $80.73 JPMORGAN CHASE BANK SITEONE-PACKING CLAY $14.63 JPMORGAN CHASE BANK SUPPLYHOUSE-IRRIG FIT $22.15 ROGERS COUNTY RURAL WATER DISTRICT CENTENNIAL PARK WATER $334.23 SOLID ROOFING INC CENTENNIAL ROOF REP $790.90 SOLID ROOFING INC STAKE ROOF REPAIR $450.00 UNIFIRST HOLDINGS LP UNIFORMS $30.78 VERDIGRIS VALLEY ELECTRIC COOP PARKS ELECTRIC $68.72 VERIZON WIRELESS WIRELESS CONNECTION $40.01 GENPARKS -Total $6,552.89 NORTH AMERICA FIRE EQUIPMENT CO. BULLETPROOF VESTS $2,424.00 CI Claims List - 04/15/2025 Fund Vendor Name Payable Description Payment Amount 01 GENERAL GEN POLICE DOJ VEST GRT -Total $2,424.00 BG SPECIALTIES INC REDBUD PLAQUE $1,360.70 COX COMMUNICATIONS PHONE USAGE $15.90 EPIC OUTDOOR CINEMA LLC MOVIE SCREEN $7,692.36 JPMORGAN CHASE BANK DOLLAR TREE-EMP RECOG $5.00 LIVING WATER IRRIGATION LLC REDBUD IRRIGATION REPAIR $5.300.00 POWER PLAY LLC REDBUD WTR FEATURE $33T00 SOLID ROOFING INC REDBUD ROOF REPAIR $5,235.00 GEN RECREATION & CULTURE -Total $19,945.96 JPMORGAN CHASE BANK AMAZON -SPRAY NOZZLES $35.64 JPMORGAN CHASE BANK AMAZON -SPRAYER FILTER $38.59 JPMORGAN CHASE BANK AMAZON -SPRAYER GUN $71.95 JPMORGAN CHASE BANK ATWOOD-SPRAYERS $279.96 JPMORGAN CHASE BANK AUTOZONE-FLUID $13.49 JPMORGAN CHASE BANK CORNERSTONE -TRIMMER $40.00 JPMORGAN CHASE BANK EWING IRRIG-HERBICIDE $2,458.57 JPMORGAN CHASE BANK LOWES-LIFTING CHAIN $149.32 JPMORGAN CHASE BANK P&K-HEDGE TRIMMER $429.99 JPMORGAN CHASE BANK TRACTOR SUPP-CLEANER $65.94 SPIRIT LANDSCAPE MANAGEMENT LLC 96TH ST LANDSCAPE $278.41 SPIRIT LANDSCAPE MANAGEMENT LLC MAIN ST LANDSCAPE $461.20 UNIFIRST HOLDINGS LP UNIFORM SERVICES $168.76 VERIZON WIRELESS WIRELESS CONNECTION $120.03 GEN STORMWATERNEG -Total $4,611.85 AEP/PSO STREETLIGHTS $10.92 TREASURER PETTY CASH C SHARP -PAGER REIMS $23.00 TREASURER PETTY CASH CC DEP REF-DUGAN $100.00 TREASURER PETTY CASH CC DEP REF -GOAD $100.00 TREASURER PETTY CASH CC DEP REF-GOODALE $50.00 TREASURER PETTY CASH CC DEP REF-MELEDEO $50,00 TREASURER PETTY CASH CC DEP REF -SMITH $100.00 TREASURER PETTY CASH CC DEP REF-STEWART $100.00 TREASURER PETTY CASH CC DEP REF-WILLIAMS $50.00 GENERAL -Total $583.92 GENERAL -Total $117,389.50 20 AMBULANCE SERVICE CAPITAL WASTE SOLUTIONS LLC MED WASTE REMOVAL $339.20 FULLERTON HYDRO -TEST INC. 02 LEASE CONTAINERS $350.00 JPMORGAN CHASE BANK AMAZON -MIRROR $37.95 JPMORGAN CHASE BANK AMAZON -REFRIGERANT $91.98 JPMORGAN CHASE BANK AMAZON -REFUND ($20.95) JPMORGAN CHASE BANK BOUND TREE -REFUND ($1,014.00) 5 Claims List - 04/15/2025 Fund Vendor Name Payable Description Payment Amount 20 AMBULANCE SERVICE JPMORGAN CHASE BANK BOUND TREE -SUPPLIES $2,141.96 JPMORGAN CHASE BANK DIESEL POWER-M4 REP $1,954.54 JPMORGAN CHASE BANK LENOX-M2 TOW $437.50 JPMORGAN CHASE BANK LENOX-104 TOW $437.50 JPMORGAN CHASE BANK LIFE ASSIST -SUPPLIES $7,552.72 JPMORGAN CHASE BANK MEDLINE-SUPPLIES $1,008.00 JPMORGAN CHASE BANK OREILLY-M3 HEADLIGHT $18.99 JPMORGAN CHASE BANK OREILLY-M3 REPAIR $26.26 JPMORGAN CHASE BANK OREILLY-M3 STEER FLD $21.99 JPMORGAN CHASE BANK SUMNER-ST4 COPIER $67.81 JPMORGAN CHASE BANK TELEFLEX-SUPPLIES $665.00 JPMORGAN CHASE BANK ZOLL-SUPPLIES $2,517.06 MEDICLAIMS INC BILLING SERVICES $8,618.51 VERIZON WIRELESS WIRELESS CONNECTION $40.01 AMBULANCE -Total $25,292.03 REPUBLIC RECOVERY SERVICES INC COLLECTION SERVICES $219.00 TREASURER PETTY CASH AMB REF-BOYCE $20.40 TREASURER PETTY CASH AMB REF-DAVIS $20.40 TREASURER PETTY CASH AMB REF-VAUGHN $20.40 AMBULANCE SERVICE -Total $280.20 JPMORGAN CHASE BANK PIONEER-ST1 FENCE $2,783.00 FIRE STAT#1 RENOVATION -Total $2,783.00 JPMORGAN CHASE BANK AMAZON-ST2 FAN $299.95 FIRE STAT #2 RENOVATION - Total $299.95 AMBULANCE SERVICE -Total $28,655.18 21 E-911 AT&T PHONE USE $461.34 COX COMMUNICATIONS T1 CIRCUITS $229.00 INCOG 911 INCOG FEES $8,307.42 JPMORGAN CHASE BANK APCO-TRAINING $35.00 JPMORGAN CHASE BANK EBAY-HEADSET JACKS $79.94 JPMORGAN CHASE BANK GENCORE-SVC AGREEMENT $3,734.00 JPMORGAN CHASE BANK KOHLS-UNIFORM ITEMS $424.96 JPMORGAN CHASE BANK QUEENSBORO-UNIFORM $226.81 LANGUAGE LINE SERVICES TRANSLATION SERVICE $82.13 THOMAS ALAN HOFFMANN NEW HIRE MMPI TESTS $300.00 THOMAS ALAN HOFFMANN NEW HIRE TESTING $150.00 VERIZON WIRELESS WIRELESS CONNECTION $40.01 E911 COMMUNICATIONS -Total $14,070.61 E-911 -Total $14,070.61 25 HOTEL TAX COX COMMUNICATIONS PHONE USAGE $7.95 11 Fund Claims List - 04/15/2025 Vendor Name Payable Description Payment Amount 25 HOTEL TAX .JPMORGAN CHASE BANK HOBBY LOBBY -VINYL 1 $4.99 STRONG NEIGHBORHOODS -Total $12.94 HOTELTAX -Total $12.94 27 STORMWATER MANAGEMENT RICKERT LANDSCAPING & TREE SERVICE TREE REMOVAL $1,200.00 04/02 OWASSO TORNADO -Total $1,200.00 MESHEK & ASSOCIATES, P.L.C. ENGINEERING SERVICES $17,246.75 RAYOLA PARK DETENTION -Total $17,246.75 COX COMMUNICATIONS PHONE USAGE $7.95 GREEN COUNTRY TESTING, INC JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK MESHEK & ASSOCIATES, P.L.C. UNIFIRST HOLDINGS LP VERIZON WIRELESS SURFACE WATER TESTING $230.00 CORE&MAIN-STRONG PLUG $270.00 OK PRECAST -GASKET $44.00 PSI EXAMS -HERB TEST $95.00 TWIN CITIES -CONCRETE $733.50 ENGINEERING SERVICES $5,647.50 UNIFORM SERVICES $13.02 WIRELESS CONNECTION $40.01 STORMWATER-STORMWATERIVEG -Total $7,080.98 MESHEK & ASSOCIATES, P.L.C. ENGINEERING SERVICES $2,045.00 TRIB 5A MITIGATION STUDY - Total $2.045.00 STORMWATER MANAGEMENT -Total $27,572.73 31 AMBULANCE CAPITAL TREASURER PETTY CASH AMB REF-BOYCE $3.60 TREASURER PETTY CASH AMB REF-DAVIS $3.60 TREASURER PETTY CASH AMB REF-VAUGHN $3.60 AMBULANCE CAPITAL -Total $10.80 ZOLL MEDICAL CORP AUTO PULSE LEASE $19,917.44 AMBULANCE CAPITAL FD -Total $19,917.44 AMBULANCE CAPITAL -Total $19,928.24 34 VISION TAX BKL INCORPORATED ENGINEERING SERVICES $19,430.00 96TH-BRIDGE TO 129TH -Total $19,430.00 VISION TAX -Total $19,430.00 35 PARK DEVELOPMENT MAGNUM CONSTRUCTION CENTENNIAL PARK EQUIP $45,285.78 CENTENNIAL PARK PLAYGROUN -Total $45,285.78 PARK DEVELOPMENT -Total $45,285.78 37 SALES TAX FIRE AMERIGAS PROPANE LP PROP GAS REFILL $3,988.94 AT&T PHONE USE $28.49 CITY OF OWASSO WATER SERVICE $73.50 COX COMMUNICATIONS PHONE USAGE $131.13 JACKSON MECHANICAL SERVICE INC CAR REPORT FS4 $260.00 JPMORGAN CHASE BANK 5.11 TACTICAL -RESCUE $270.00 Fund 37 SALES TAX FIRE Claims List - 04/15/2025 Vendor Name Payable Description Payment Amount JPMORGAN CHASE BANK ACADEMY-ST3 GYM $59.92 . JPMORGAN CHASE BANK AMAZON -COFFEE REP $10,00 JPMORGAN CHASE BANK AMAZON -ELEVATOR KEYS $31.99 JPMORGAN CHASE BANK AMAZON -FAN $67,99 JPMORGAN CHASE BANK AMAZON -FUSES $12.97 JPMORGAN CHASE BANK AMAZON-IPAD MOUNTS $149.99 JPMORGAN CHASE BANK AMAZON -LANYARD $63.01 JPMORGAN CHASE BANK AMAZON-LDRSHP BKS $95.28 JPMORGAN CHASE BANK AMAZON -PHONE SUPPLIES $7.96 JPMORGAN CHASE BANK AMAZON -SPEED SENSOR $18.78 JPMORGAN CHASE BANK AMAZON-ST4 OVEN $29.97 JPMORGAN CHASE BANK AMAZON-UPFITTING $240.69 JPMORGAN CHASE BANK AMER WASTE-ST4 TRASH $131.41 JPMORGAN CHASE BANK AMZON-IPAD SCRN CABLE $63.46 JPMORGAN CHASE BANK APPLE -PENCIL $119.00 JPMORGAN CHASE BANK ARKANSAS VALLEY -RADIO $715.00 JPMORGAN CHASE BANK B&H-RAM $89.54 JPMORGAN CHASE BANK BEST BUY-ST3 GYM TV $639.97 JPMORGAN CHASE BANK CHEWY-K9 FOOD $66.48 JPMORGAN CHASE BANK CORE&MAIN-SQ3 GUAGE $37.50 JPMORGAN CHASE BANK DELL -LAPTOP $2,096.73 JPMORGAN CHASE BANK DELL -LAPTOPS $629.54 JPMORGAN CHASE BANK DELL -PC $1,414.38 JPMORGAN CHASE BANK EMTEC-PEST CONTROL $625.00 JPMORGAN CHASE BANK FAM ANIMAL MED-K9 $76.99 JPMORGAN CHASE BANK FEDEX-SHIPPING $18.07 JPMORGAN CHASE BANK FIRE SVC-EXCELSIOR $1,100.00 JPMORGAN CHASE BANK FMAO-FEES $50.00 JPMORGAN CHASE BANK GREEN COUNTRY -DUES $40.00 JPMORGAN CHASE BANK HOME DEPOT -GYM ELEC $26.24 JPMORGAN CHASE BANK HOME DEPOT -HARDWARE $1.77 JPMORGAN CHASE BANK HOME DEPOT-ST3 GYM $15.76 JPMORGAN CHASE BANK HOME DEPOT -SUPPLIES $512.40 JPMORGAN CHASE BANK LIBERTYFLAGS-FLAG $1,272.00 JPMORGAN CHASE BANK LODGING EXP 03/03-05 $77.02 JPMORGAN CHASE BANK LODGING EXP 03/03-5 $252.98 JPMORGAN CHASE BANK LODGING EXP 03/10-13 $770.58 JPMORGAN CHASE BANK LOWES-SCREWS $6.98 JPMORGAN CHASE BANK LOWES-ST3 GYM $108.00 JPMORGAN CHASE BANK LOWES-TRNG REPAIRS $16.45 JPMORGAN CHASE BANK MR APP-ST4 DRYER $310.30 0 Claims List - 04/15/2025 Fund Vendor Name Payable Description Payment Amount 37 SALES TAX FIRE JPMORGAN CHASE BANK NAFECO-HELMETS $1,147.82 JPMORGAN CHASE BANK NAFECO-SUSPENDERS $192.93 JPMORGAN CHASE BANK NALCO-ST4 BOILER $275.00 JPMORGAN CHASE BANK NFPA-LINK $983.69 JPMORGAN CHASE BANK OFFICE DEPOT -NOTEPADS $123.42 JPMORGAN CHASE BANK OK POLICE -BULGES $17.97 JPMORGAN CHASE BANK OK POLICE -SHIRTS $51.99 JPMORGAN CHASE BANK OK STATE-OSFA DUES $6,160.00 JPMORGAN CHASE BANK OREILLY-E3 REPAIR $50.60 JPMORGAN CHASE BANK OREILLY-SQ4 HOSE REEL $5.29 JPMORGAN CHASE BANK OREILLY-SQ4-STRUTS $34.26 JPMORGAN CHASE BANK OVERHEAD -REPAIRS $1,948.00 JPMORGAN CHASE BANK PROPARTS-PUMP $387.23 JPMORGAN CHASE BANK PSN-ST4 WATER $146.51 JPMORGAN CHASE BANK RAM MOUNTS -CASES $2,850.15 JPMORGAN CHASE BANK SAFE KIDS -CAR SEAT $55.00 JPMORGAN CHASE BANK SAMS-CLEAN SUPP $142.82 JPMORGAN CHASE BANK SAMS-ST3 SUPPLIES $185.04 JPMORGAN CHASE BANK SAMS-ST4 SUPPLIES $88.86 JPMORGAN CHASE BANK SAMS-SUPPLIES $112.04 JPMORGAN CHASE BANK SOUTHERN RUBBER-STAMP $40.38 JPMORGAN CHASE BANK SPECIAL OPS-UNIFORM $248.97 JPMORGAN CHASE BANK STANDARD SUPP-OIL $17.04 JPMORGAN CHASE BANK SUMNER-ST4 COPIER $320.54 JPMORGAN CHASE BANK TIMETOSHINE-FLEET $180.00 JPMORGAN CHASE BANK TRAVEL EXP 03/03 $40.00 JPMORGAN CHASE BANK TRAVEL EXP 03111-14 $260.04 JPMORGAN CHASE BANK TRAVEL EXP 03/14 $40.00 JPMORGAN CHASE BANK TRAVEL REF 03/18/25 ($110.58) JPMORGAN CHASE BANK TULSA APP-ST4 DRYER $270.80 STOLZ TELECOM, LLC UPFITVEHICLES $7,133.10 VERIZON WIRELESS WIRELESS CONNECTION $1,348.74 SALES TAX FUND -FIRE -Total $41,571.81 SALES TAX FIRE • Total $41,571.81 38 SALES TAX POLICE JPMORGAN CHASE BANK BEST BUY -DRONE PARTS $349.00 04102 OWASSO TORNADO -Total $349.00 JPMORGAN CHASE BANK AMAZON -RANGE BLDG ($48.08) JPMORGAN CHASE BANK EQUIP ONE -RANGE BLDG $120.00 JPMORGAN CHASE BANK LOWES-RANGE BLDG $685.29 JPMORGAN CHASE BANK TWIN CITIES -CONCRETE $10,635.00 P.D. MULTIUSE STRUCTURE -Total $11,392.21 9 Claims List - 04/15/2025 Fund Vendor Name Payable Description Payment Amount 38 SALES TAX POLICE AMERICAN WASTE CONTROL INC DUMPSTER RENTAL $148.24 AT&T PHONE USE $28.49 CITY OF OWASSO WATER SERVICE $35.00 COX COMMUNICATIONS PHONE USAGE $226.50 DALE & LEES SERVICE INC HVAC REPAIR $396.73 DAVID LEE ANDERSON PD STATUE - LABOR $5,750.00 JACKSON MECHANICAL SERVICE INC BOILER #2 DESCALING $1,982.51 JACKSON MECHANICAL SERVICE INC BOILER 2 LEAK AT PD $924.25 JACKSON MECHANICAL SERVICE INC EXPANSION TANK & GAUGE $4,375.00 RE JACKSON MECHANICAL SERVICE INC MINI SPLIT LEAK REP $335.00 JPMORGAN CHASE BANK AMAZON -SUPPRESSORS $539.80 JPMORGAN CHASE BANK AMAZON -TOW STRAP $52.88 JPMORGAN CHASE BANK BROWNELLS-MAGAZINE $189.58 JPMORGAN CHASE BANK CAPCUT-SUBSCRIPTION $179.99 JPMORGAN CHASE BANK CORNERSTONE -HARDWARE $2.26 JPMORGAN CHASE BANK DIVE SITE-PEPPERBALL $37.00 JPMORGAN CHASE BANK EATON ELECT -LABOR $1,800.00 JPMORGAN CHASE BANK EMBLEM -PATCHES $1,523.55 JPMORGAN CHASE BANK FAM ANIMAL MED-K9 MED $42.57 JPMORGAN CHASE BANK TAPE -ANNUAL DUES $130.00 JPMORGAN CHASE BANK LLRMI-TRAINING $350.00 JPMORGAN CHASE BANK LODGING EXP 03/23-28 $645.00 JPMORGAN CHASE BANK LOWES-FIREARMS ITEMS $265.94 JPMORGAN CHASE BANK MEETING EXP 04/03 $123.97 JPMORGAN CHASE BANK OREILLY-VEHICLE ITEM $39.99 JPMORGAN CHASE BANK PEPPERBALL-TRAINING $549.00 JPMORGAN CHASE BANK SAVON-TARGET BACKERS $465.00 JPMORGAN CHASE BANK SPECIAL OPS-UNIFORM $127.99 JPMORGAN CHASE BANK STAPLES -COPY PAPER $100.78 JPMORGAN CHASE BANK TRAVELERS -NOTARY BOND $30.00 JPMORGAN CHASE BANK VIKTOS-FIREARMS ITEMS $475.00 MOTOROLA SOLUTIONS INC RADIO ITEMS $7,372.10 NORTH AMERICA FIRE EQUIPMENT CO. BULLETPROOF VESTS $2.442.60 OKLAHOMA DEPARTMENT OF LABOR BOILER INSPECTION $25.00 SUMNERONE INC COPIER LEASE $61.54 VERIZON WIRELESS WIRELESS CONNECTION $4,555.50 VISUAL FORCE INC VEHICLE CARGO BOXES $3,947.00 SALES TAX FUND -POLICE -Total $40,275.76 SALES TAX POLICE - Total $52,016,97 39 SALES TAX STREETS AEP/PSO STREET LIGHTS $8,606.58 CAMO FARMS INC ASPHALT $233,80 iE Claims List - 04/15/2025 Fund Vendor Name Payable Description Payment Amount 39 SALES TAX STREETS CINTAS CORPORATION FIRST AID SUPPLIES $133.55 COX COMMUNICATIONS PHONE USAGE $7.95 JPMORGAN CHASE BANK BROWN FARMS -SOD $80.00 JPMORGAN CHASE BANK GRAINGER-TRANSIT ROD $116.30 JPMORGAN CHASE BANK HOME DEPOT -CLAMP $1.98 JPMORGAN CHASE BANK INSITE SOL-STRIPS $1,104.31 JPMORGAN CHASE BANK LOWES-ANCHOR BOLTS $95.23 JPMORGAN CHASE BANK LOWES-LOCKS $49.94 JPMORGAN CHASE BANK LOWES-PAD LOCKS $57.94 JPMORGAN CHASE BANK LOWES-TARP $88.98 JPMORGAN CHASE BANK TRAVEL EXP 03/13 $49.47 JPMORGAN CHASE BANK TWIN CITIES -CONCRETE $2,507.50 JPMORGAN CHASE BANK VANCE BROS-TACK OIL $168.30 JPMORGAN CHASE BANK WHITE CAP-REBAR $91.98 PINKLEYSALES TRAFFIC CABINET $13,550.00 TLS GROUP INC MAINTENANCE AGREEMENT $1,465.00 TULSA COUNTY HIGHWAY CONSTRUCTION SIGNAGE S STRIPING $812.00 UNIFIRST HOLDINGS LP UNIFORM SERVICES $240,32 VERDIGRIS VALLEY ELECTRIC COOP 116/129 TRAFFIC SIGN $91.21 VERDIGRIS VALLEY ELECTRIC COOP CHAMPION STREET LIGHT $84.46 VERDIGRIS VALLEY ELECTRIC COOP SECURITY LIGHT $6.99 VERIZON WIRELESS WIRELESS CONNECTION $80.05 SALES TAX FUND -STREETS -Total $29,723.84 GRADE LINE CONSTRUCTION CONSTRUCTION SERVICES $176,635.14 STREET REHAB FY23-24 -Total $176,635.14 SALES TAX STREETS -Total $206,358.98 40 CAPITAL IMPROVEMENTS KELLOGG ENGINEERING, INC ENGINEERING SERVICES $12,851.25 86TH ST N BRIDGE REPLACEM -Total $12,851.25 JPMORGAN CHASE BANK MAIL THIS-CERT MAIL $12.39 96TH FROM 134TH TO 145TH - Total $12.39 JPMORGAN CHASE BANK EATON ELECT-UPFITTING $6,500.00 CIP POLICE VEHICLES -Total $6,500.00 MTC TULSA LLC CONSTRUCTION SERVICES $2,033,368.02 PUBLIC WORKS FACILITY -Total $2,033,368.02 CAPITAL IMPROVEMENTS -Total $2,052,731.66 70 FLEET MAINTENANCE COX COMMUNICATIONS PHONE USAGE $15.90 JPMORGAN CHASE BANK AMAZON -BODY PANEL $6.58 JPMORGAN CHASE BANK AMAZON -DESK PAD $18.98 JPMORGAN CHASE BANK AMAZON -PSI ADAPTER $13.99 JPMORGAN CHASE BANK AMAZON -RECOIL $19.59 11 Claims List - 04/15/2025 Fund Vendor Name Payable Description Payment Amount .70 FLEET MAINTENANCE JPMORGAN CHASE BANK B&H-PARTS $156.24 JPMORGAN CHASE BANK B&H-UPS $97.85 JPMORGAN CHASE BANK CUMMINS-MAF SENSOR $64.08 JPMORGAN CHASE BANK DELL -COMPUTER $926.75 JPMORGAN CHASE BANK DELL -MONITORS $305.02 JPMORGAN CHASE BANK DELL -SOUND BAR $31.07 JPMORGAN CHASE BANK IMPERIAL -ZIP TIES $112.46 JPMORGAN CHASE BANK JIM GLOVER -CONDENSER $766.25 JPMORGAN CHASE BANK JIM GLOVER -REFUND ($487.50) JPMORGAN CHASE BANK LOCKE-TACK SPRAYER $21.07 JPMORGAN CHASE BANK P&K-MOWER PARTS $35.71 JPMORGAN CHASE BANK ROCK AUTO-TPMS SENSOR $49.78 JPMORGAN CHASE BANK TESSCO-RADIO ANTENNAS $216.19 JPMORGAN CHASE BANK UNITED FORD-PUMP/SEAL $79.08 JPMORGAN CHASE BANK WELDON-BRAKE SHOES $2,385.50 JPMORGAN CHASE BANK YELLOW HOUSE -DOOR $347.89 JPMORGAN CHASE BANK YELLOW HOUSE -FAN HUB $895.52 UNIFIRST HOLDINGS LP UNIFORMS $80.74 VERIZON WIRELESS WIRELESS CONNECTION $40.31 FLEET MAINTENANCE -Total $6,199.05 FLEET MAINTENANCE -Total $6,199.05 76 WORKERS' COMP SELF -INS CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS $5,859.40 OK TAX COMMISSION SPECIAL TAX UNIT MITFASSESSMENTS $10,225.96 UNITED SAFETY & CLAIMS INC APRIL 25' SERVICE FEE $1,658.33 WORKERS' COMP SELF -INS -Total $17,743.69 WORKERS' COMP SELF -INS -Total $17,743.69 77 GENERAL LIABILITY-PROPERT OKLAHOMA MUNICIPAL ASSURANCE RENTAL TRUCK PREMIUM $817.00 GROUP 04/02 OWASSO TORNADO -Total $817.00 ELIZABETH ANNE CHILDS LITIGATION $450.00 OKLAHOMA MUNICIPAL ASSURANCE PROPERTY POLICY $1,362.00 GROUP GEN LIAB-PROP SELF INS -Total $1,812.00 GENERAL LIABILITY-PROPERT -Total $2,629.00 78 HEALTHCARE SELF INS FUND JPMORGAN CHASE BANK ACADEMY -HEAVY BAGS $159.98 JPMORGAN CHASE BANK AMAZON -FOAM ROLLERS $69.38 JPMORGAN CHASE BANK AMAZON -TRAP BAR $311.82 WELLNESS -Total $541.18 HEALTHCARE SELF INS FUND -Total $541.18 City Grand Total $2,652,137.32 12 TO: The Honorable Mayor and City Council FROM: Jason Woodruff, Deputy Chief of Police SUBJECT: American Kennel Club Reunite K9 Grant DATE: April 11, 2025 BACKGROUND: The Owasso Police Department (OPD) has four (4) K-9 team positions, with dogs and handlers assigned to patrol shifts as well as the school resource officer program. K-9 Thor is approaching retirement from service and early planning is underway for an eventual replacement K-9. The cost to purchase and train a replacement K-9 will be approximately $13,000.00, The American Kennel Club Reunite Grant is sponsored by the United States Police Canine Association, providing funds to law enforcement agencies to be used towards the purchase and training of K-9's. OPD has applied and received this grant in 2022, 2023, and 2024, receiving $7,500.00 each time. Asa result of Thor's approaching retirement, staff applied for the grant again and in March 2025, we were notified that OPD had been awarded $7,500.00. OPD would be responsible for the remaining balance of approximately $6,500.00 for the purchase. FUNDING: Funding for the remaining balance not covered under the grant is available in the Police Services Budget. RECOMMENDATION: Staff recommends acceptance of the American Kennel Club Reunite Grant and approval of a budget amendment in the General Fund increasing estimated revenue and increasing the appropriation for expenditures in the Police Services Budget by $7,500.00. TO: FROM: SUBJECT: DATE: The Honorable Mayor and City Council Wendy Kramer, City Planner Final Plat - Boardwalk 1 at Preston Lakes April 11, 2025 BACKGROUND: The Community Development Department received an application for review and approval of a final plat for Boardwalk I at Preston Lakes, a proposed single-family subdivision. The subject property is located at the northwestern corner of the intersection of East 86rh Street North and North 161st East Avenue. SUBJECT PROPERTY/PROJECT DATA: Property Size 24.34 acres +/- Current Zoning Residential Single -Family (RS-3) Present Use Vacant Proposed Use Single -Family Homes Lots/Blocks 78 Lots / 5 Blocks Land Use Master Plan Residential Within a Planned Unit Development PUD ? Yes; OPUD 18-01 Within an Overlay District? No Water Provider Rogers County Rural Water District #3 Streets Public Applicable Paybacks Assessed at Platting) Storm Siren Fee ($50.00 per acre) Elm Creek Relief Payback Area $1,580.00 per acre ANALYSIS: • The subject property was annexed into Owasso City Limits with Ordinance 1125 in 2018. • A preliminary plat for the subject property was approved by the Owasso Planning Commission in March 2025. • This is the first phase for a single-family residential development - the phase one (1) final plat consists of seventy-eight (78) lots, on five (5) blocks yielding a gross density of 3.20 dwelling units per acre (DU/Ac). o The proposed lots as depicted on this plat meet the bulk and area requirements stipulated in both the Owasso Zoning Code for RS-3-zoned property and the OPUD 18- 01 document. • There will be two (2) points of access for this subdivision. a One point of access will be off of East 86th Street North, and will contain a large landscaped entrance area. o The other point of access will be off of North 161 91 East Avenue. Final Plat- Boardwalk I at Preston Lakes Page 2 • The Plat depicts three (3) Reserve Areas, denoted as "A", "B", and "C". o Reserve Area "A" will function as the location for the main entrance signage and landscaping. It will also function as open space for stormwater and utilities. o Reserve Area "B" will function as amenity space for the subdivision, as required per the approved OPUD 18-01 document, including a public trail connection via easement dedication. It will also function as open space for stormwater and utilities. o Reserve Area "C" will function as amenity space for the subdivision, as required per the approved OPUD 18-01 document, including a public trail connection via easement dedication. It will also function as open space for stormwater and utilities. • Perimeter and interior utility easements are shown on the Plat, allowing utility companies adequate access to service the subdivision. o There are also landscape easements depicted along the perimeters of the subject property, to house required fencing and signage. • The City of Owasso will provide police, fire, ambulance, and sanitary sewer services to the property. The Rogers County Rural Water District #3 will provide water services. • Any development that occurs on the subject property must adhere to all subdivision, zoning, and engineering requirements. SURROUNDING ZONING AND LAND USE: Direction Zoning Use Land Use Plan Jurisdiction North Residential Single -Family Vacant Residential City of Owasso RS-3 South Residential Single -Family Electrical Public Facilities/ Rogers County (RS-40) Substation Transitional East Residential Single -Family Residential Residential Rogers County (RS-40) Public Facilities (PF)/ West Residential Single -Family Park / Residential Parks /Recreation City of Owasso Medium Density RS-2 / Residential PLANNING COMMISSION: The Owasso Planning Commission voted 3-0 to recommend approval of this item at their regular meeting on April 7, 2025. RECOMMENDATION: In developing a recommendation, staff evaluated the final plat on the criteria outlined in Section 2.4 of the Owasso Subdivision Regulations. Following this evaluation, staff concluded that the subject plat meets all legal requirements for approval. As such, staff recommends approval of the final plat for Boardwalk I at Preston Lakes. ATTACHMENTS: Aerial Map Final Plat - Boardwalk I at Preston Lakes AL �d4 I t iki -tio-rdy j J& y Y _ O 41 ul 0) a a 4j m f0 M Y f0 jp a� m O m b fa a m ii 0 0 Defail'A' Scale: I"-W' 2 +M�r�re.�^en•�.mr�seaq,�.ww wxwiuen Final Plat ..�....................... ........... :.... Planned Unit Development No. OPUD 18-OI/RS-3 0n4^•—°^° f06 Boardwalk I° at Preston Lakes (Block 1, Lots i -4; Block 2, Lots 1 - 19; Block 4, Lots 1 -13; Block 5; Block 6 A subdivision In the Clty of O m,,. being a part of the E2. E12, SE4 of Section 22. T-21-N, R-14-E of the Indian Base and Meridian. OWNERIDEVELOPER Rogers County. State of Oklahoma ENGINEER/SURVEYOR K & S Dav�loppm.ru, Inc., Tulsa Engineering & Planning Associates, Inc. Pn. Puu c�P�xMmi� ISiQwwCaWmm�aWN ub4l.bma ].�.8 �® i n..+�w owe .n.. ... •.,+ i Detail'B' Scaled' -so 3m l 24 I Building Permit Note I Location Map III xTCE r [ a Y ry Z 4 I F� Sepbn 12 n°g°n Caunu re Ida-R<.aliiTwc CEn11FICATe OF FlmuL FUTMonov.LL A� m.Paa�. a nva.rouv.nm+ N Boardwalk t at Preston takes oueannrw.In,,:.•a Laozs snaaletz k Io°gg R;€b5g ° Na k Eb epP g d°"6 8 R•. aA H ii pp t e� 3 $d tF3 4 E£3egse $@ae x$ee F@'dHRs R ie •vt S Eb a$ � r_4 @ s H p ena Lq SiaF6 @�d@B9 `e a°6 t1w,'s iE yi $ Rs k €" kp'pAE' +:p$• s� yFa_ia �dpe 4v jfjw°g b d ng 4@eg R=e Fe � I€E�Re aH "ern- R ffe �t .6a#a Y9Q d � F@ ! g j yi i® E€k P'P P�A6 4�R55'gea3 x @6�EFa Z@° a3B a 9S n � EtlB �e Sa 6 4gBi�^ d� b �£ ijd i6� b4E E_0 � R 6 ne E i ei° 9nt CF B" pn 2 R -b+i F @ fi° °9e E �➢a�p�%5�= 6°e 4I EiR `vP ES]°° d"bn@fi eev3 E. e � � 6R s tg �•&€ 6g � E¢ia P€ f� @g6 fd33 B da3 e� & �i HApR a3� 8a i� �, pg A yya�a. A d� qgs a yEa F $ a S RZ a€g5g €5 F i� 4@4; S s� E ;3t o'OppH §66:$ E Ey95@ € fig` R @F dpp yyRR e6 (€ ,5 a+6v H I'ee H b iR6 p B@ ix" R [ 6 Fe ERff ➢➢ 5X §p6pg g_ k� ��� Edey a4°_a a:agg �k pp a[3�€BE iRe [F' Fd P�� �5®f 58 s` F i ePge 6.5 8 6@�x Bf E ii E b,� " s�Pn' keE P oHa€Bn Ba€: a�`A 8fi "�i 8'9- a€R �' E•aa6 :� g & �p 3PSe�U�� Ea �P-5 P•R6H P 4�¢:"� p� £€@$4e R9O Rai ��d 6 R�Bg� � 4 ek €sd g�gegg ze gi gild %gg P�e fl``a'°q fl ; �aEe� Ea E.6° de 0 ap�558 € � € pppp� S R E' 6� IFS gg flE� f; @n leaB 6:g C EE?� 6;f Eei ;_ 6 8Q°e g ss@ �Fp se §i €ganpE$ 5 0 gg - S 6 E6 v R 6a9 ° F $kes��i #�� p°� IA Hsi �Eq��;a"9 �ps g�sA 8g�a•d ;e �& @¢ es€ a��gs ��1€� a€� $( gg gg g@p e gsi AE `A'¢t Ba°S y aa�6 Ef `5 � € q n§ Bsfe HS!i� 15 $;saf p R q @ $ o z p C C Lb BOA€ �e eSb@a � v6 SR s 8 ed8 pei gR � i3� 8 N a �1 a eE H d H° ®1;8 R IN� a"gpAR'H 6•y gg +a 6ve¢etpp of P e °b PS�se €5@53 55$Jd flns f: HIE@ P&EF 8E _ M �P��� ��•g� as � [�F�a;,p fi4lyg e.R§°r_F S gRg" `ER€° €6'6pyYat€ i-sd Ri R$pF d {F€' po$ 4s- B E Sjji s iEg g g" g^ off € c i€,k6a€k E aoi e;ea hiRa_zxaa€:'.;s ull,nq... w, Mw,. wL cwnui b TO: The Honorable Mayor and City Council FROM: Carly Novozinsky, Finance Director SUBJECT: Contract for Auditing Services DATE: April 11, 2025 BACKGROUND: The City Charter and state statutes require that an independent accountant perform an audit of the City's finances annually. The auditor reports to the Audit Committee established by the City Council. The Audit Committee is responsible for overseeing the selection of the auditing firm and for ensuring the conduction of an annual audit in compliance with Oklahoma State Law and federal reporting requirements. In April 2020, the City accepted proposals for auditing services from public accounting firms. The proposal from BT & Co., PA was selected, and the City contracted with them to perform auditing services for fiscal year 2020 and 2021, with options to renew until fiscal year 2024. The City renewed the contract with BT & Co., PA through the fiscal year 2024 audit. During the January 14, 2025, Audit Committee meeting, a discussion was held regarding the City's auditing services for the fiscal year 2025 audit. The Committee recommended that City staff request price quotes from other audit firms to ensure the City is paying a fair price for auditing services. City staff reached out to two auditing firms, BT & Co., PA, and Forvis Mazars (formerly known as BKD) for cost proposals for the fiscal year 2025 audit through fiscal year 2029. These two firms were selected because they were the final two firms the Audit Committee decided between in 2020. Fiscal Year 2025 Fiscal Year 1 2026 Fiscal Year 1 2027 Fiscal Year 2028 Fiscal Year 2029 Forvis Mazars $ 88,725 $ 93,4501 $ 98,000 1 $ 102,000 1 $ 107,000 BT & Co., PA 66,200 69,4501 72,9501 76,4501 80,200 proposals include Financial Statem ent Audit, Single Audit, and SA&I Form Com pilation The Audit Committee was provided with the cost proposals and voted unanimously to recommend Council approval of a contract with BT & Co., PA for performance of auditing services for the year ending June 30, 2025, with options to renew for four additional years. RECOMMENDATION: Staff recommends approval of a contract with BT & Co., PA of Topeka, Kansas, in the amount of $66,200, related to auditing services for the City and its Trust Authorities; and $5,000, each, if more than one major program is identified through the federal grant audit required under the Single Audit Act, and authorization to execute necessary documents. ATTACHMENT: BT & Co., PA Audit Arrangement Letter 9HD rrrli(Ird Public A[monrmrre March 25, 2025 Honorable Mayor and City Council City of Owasso, Oklahoma City Municipal Building 200 S. Main Street Owasso, Oklahoma 74055 The Objective and Scope of the Audit of the Financial Statements You have requested that BT&Co., P.A. ("BT&Co.", "we", "us", or "our") audit the City of Owasso, Oklahoma's (the "City", "you", or "your") governmental activities, business -type activities, discretely presented component unit, each major fund, and aggregate remaining fund information as of and for the year ending June 30, 2025, which collectively comprise the basic financial statements. You have also requested that we report on whether the supplementary information is fairly stated in all material respects, in relation to the financial statements as a whole. We are pleased to confirm our acceptance and our understanding of this audit engagement by means of this letter ("Engagement Letter"). The objectives of our audit are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditors' report that includes our opinion. Reasonable assurance is a high level of assurance but is not absolute assurance and therefore is not a guarantee that an audit conducted in accordance with auditing standards generally accepted in the United States of America ("GAAS") and Government Auditing Standards issued by the Comptroller General of the United States ("GAS") will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if there is a substantial likelihood that, individually or in the aggregate, they would influence the judgment made by a reasonable user based on the financial statements. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentations, or the override of controls. You have also requested that BT&Co. perform the audit of the City as of June 30, 2025 to satisfy the audit requirements imposed by the Single Audit Act and Subpart F of Title 2 U.S. Code of Federal Regulations ("CFR") Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards ("Uniform Guidance"). The Responsibilities of the Auditor We will conduct our audit in accordance with GAAS, GAS, the Oklahoma state laws applicable to municipal accounting and finance, the Uniform Guidance, and the U.S. Office of Management and Budget's ("OMB") Compliance Supplement. Those standards, regulations, supplements or guides require that we comply with applicable ethical requirements. As part of an audit in accordance with GAAS, GAS, and the Uniform Guidance, we exercise professional judgment and maintain professional skepticism throughout the audit. We will also: U1 N 3 0 0 D 0 ECd Honorable Mayor and City Council City of Owasso, Oklahoma Page 2 1. Identify and assess the risks of material misstatement of the financial statements, whether due to fraud or error, based on an understanding of the City and its environment, the applicable financial reporting framework, and the City's system of internal control, design and perform audit procedures responsive to those risks, and obtain audit evidence that is sufficient and appropriate to provide a basis for our opinion. 2. Consider the City's system of internal control in order to design audit procedures that are appropriate in the circumstances but not for the purpose of expressing an opinion on the effectiveness of the City's internal control. However, we will communicate to you in writing concerning any significant deficiencies or material weaknesses in internal control relevant to the audit of the financial statements that we have identified during the audit. 3. Evaluate the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluate the overall presentation of the financial statements, including the disclosures, and whether the financial statements represent the underlying transactions and events in a manner that achieves fair presentation. 4. Conclude, based on the audit evidence obtained, whether there are conditions or events, considered in the aggregate, that raise substantial doubt aboutthe City's ability to continue as a going concern for a reasonable period of time. Because of the inherent limitations of an audit, together with the inherent limitations of controls, an unavoidable risk that some material misstatements may not be detected exists, even though the audit is properly planned and performed in accordance with GAAS and GAS. Because the determination of waste or abuse is subjective, GAS does not require auditors to perform specific procedures to detect waste or abuse in financial statement audits. We will communicate to the City Council (a) any fraud involving senior management and fraud (whether caused by senior management or other employees) that causes a material misstatement of the financial statements that becomes known to us during the audit and (b) any instances of noncompliance with laws and regulations that we become aware of during the audit (unless they are clearly inconsequential). We are responsible for the compliance audit of major programs under the Uniform Guidance, including the determination of major programs, the consideration of internal control over compliance, and reporting responsibilities. Our reports on internal control over financial reporting and over compliance for major programs will include any significant deficiencies and material weaknesses in internal control over financial reporting and over compliance for major programs of which we become aware as a result of obtaining an understanding of internal control and performing tests of internal control over financial reporting and over compliance for major programs consistent with requirements of the standards and regulations identified above. Our reports on compliance matters will address material errors, fraud, violations of compliance obligations, and other responsibilities imposed by state and federal statutes and regulations or assumed by contracts, and any state or federal grant, entitlement or loan program questioned costs of which we become aware, consistent with requirements of the standards and regulations identified above. Honorable Mayor and City Council City of Owasso, Oklahoma Page 3 We will maintain our independence in accordance with the standards of the American Institute of Certified Public Accountants ("AICPA") and GAS. The Responsibilities of Management and Identification of the Applicable Financial Reporting Framework Management is responsible for: I. Identifying and ensuring that the City complies with the laws and regulations applicable to its activities, and for informing us about all known violations of such laws or regulations, other than those that are clearly inconsequential; 2. The design and implementation of programs and controls to prevent and detect fraud, and for informing us about all known or suspected fraud affecting the City involving management, employees who have significant roles in internal control, and others where the fraud could have a material effect on the financial statements; and 3. Informing us of its knowledge of any allegations of fraud or suspected fraud affecting the City received in communications from employees, former employees, analysts, regulators, vendors, customers or others. Management is responsible for the preparation of the required supplementary information ("RSI") which accounting principles generally accepted in the United States of America C"U.S. GAAP") require to be presented to supplement the basic financial statements. Management is also responsible for the preparation of the supplementary information presented in relation to the financial statements as a whole in accordance with U.S. GAAP. Management agrees to include the auditors' report on the supplementary information in any document that contains the supplementary information and will indicate that the auditor has reported on such supplementary information. Management also agrees to present the supplementary information with the audited financial statements or, if the supplementary information will not be presented with audited financial statements, to make the audited financial statements readily available to the intended users of the supplementary information no later than the date of issuance of the supplementary information and the auditors' report thereon. The City Council is responsible for informing us of its views about the risks of fraud, waste, or abuse within the City, and its knowledge of any fraud, waste, or abuse or suspected fraud, waste, or abuse affecting the City. Our audit will be conducted on the basis that management and, when appropriate, those charged with governance acknowledge and understand that they have responsibility: 1. For the preparation and fair presentation of the financial statements in accordance with accounting principles generally accepted in the United States of America C U.S. GAAP" ); 2. To evaluate subsequent events through the date the financial statements are issued. Management also agrees that it will not conclude on subsequent events earlier than the date of the management representation letter referred to below; BT�Co: mumvvue,:n:..nm Honorable Mayor and City Council City of Owasso, Oklahoma Page 4 3. For the design, implementation and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error; 4. For report distribution; and 5. To provide us with: a. Access to all information of which management is aware that is relevant to the preparation and fair presentation of the financial statements, including information relevant to disclosures; b. Draft financial statements, including information relevant to their preparation and fair presentation, when needed, to allow for the completion of the audit in accordance with the proposed timeline; c. Additional information that we may request from management for the purpose of the audit; and d. Unrestricted access to persons within the City from whom we determine it necessary to obtain audit evidence. The City's annual comprehensive financial report will be issued concurrently with the basic financial statements. This document will be provided to BT&Co. prior to the issuance of the document and prior to the issuance of the auditors' report. As part of our audit process, we will request from management and, when appropriate, those charged with governance written confirmation concerning representations made to us in connection with the audit, including among other items: 1. That management has fulfilled its responsibilities as set out in the terms of this Engagement Letter; and 2. That it believes the effects of any uncorrected misstatements aggregated by us during the current engagement and pertaining to the latest period presented are immaterial, both individually and in the aggregate, to the financial statements taken as a whole. Because the audit will be performed in accordance with the Single Audit Act and the Uniform Guidance, management is responsible for (a) identifying all federal awards received and expended; (b) preparing and the fair presentation of the schedule of expenditures of federal awards (including notes and noncash assistance received) in accordance with Uniform Guidance requirements; (c) internal control over compliance; (d) compliance with federal statutes, regulations, and the terms and conditions of federal awards; (e) making us aware of significant vendor relationships where the vendor is responsible for program compliance; (f) following up and tatting corrective action on audit findings, including the preparation of a summary schedule of prior audit findings and a corrective action plan; (g) timely and accurate completion of the data collection form and (h) submitting the reporting package and data collection form. BT�Co: 1,.r Honorable Mayor and City Council City of Owasso, Oklahoma Page 5 Reporting We will issue a written report upon completion of our audit of the City's financial statements. Our report will be addressed to the City Council of the City. Circumstances may arise in which our report may differ from its expected form and content based on the results of our audit. Depending on the nature of these circumstances, it may be necessary for us to modify our opinion, or add an emphasis -of -matter paragraph or other -matter paragraph to our auditors' report. If circumstances arise relating to the condition of the City's records, the availability of appropriate audit evidence or indications of a significant risk of material misstatement of the financial statements because of error, fraudulent financial reporting or misappropriation of assets which, in our professional judgment, prevent us from completing the audit or forming an opinion, we retain the unilateral right to take any course of action permitted by professional standards, including, but not limited to, declining to express an opinion or issue a report, or withdrawing from the engagement. You have informed us that you desire us to issue a report on the basic financial statements of the City as of and for the year ended June 30, 2025 conforming only to the requirements of GAAS. This reporting will not be used for purposes to comply with a requirement calling for an audit in accordance with GAS. In addition to our report on the City's financial statements, we will also issue the following reports: • A report on the fairness of the presentation of the City's schedule of expenditures of federal awards for the year ending June 30, 2025; • Report on Internal Control Over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with GAS; • Report on Compliance for Each Major Federal Program and Report on Internal Control Over Compliance Required by the Uniform Guidance; and • An accompanying schedule of findings and questioned costs. In connection with our audit of the financial statements, our responsibility is to read the other information and consider whether a material inconsistency exists between the other information and the financial statements, or the other information otherwise appears to be materially misstated. If, based on the work performed, we conclude that an uncorrected material misstatement of the other information exists, we are required to describe it in our report. You have informed us that you intend to prepare an annual comprehensive financial report ("ACFR") and submit it for evaluation by the Government Finance Officers Association's ("GFOA") Certificate of Achievement for Excellence in Financial Reporting Program. Our association with other information in the ACFR consists of reviewing the ACFR based on the GFOA's financial statement checklist. BT�Co: lnl.14:, hil:CA:nv-:n:. Honorable Mayor and City Council City of Owasso, Oklahoma Page 6 Records and Assistance During the course of our engagement, we may accumulate records containing data that should be reflected in the City's books and records. The City will determine that all such data, if necessary, will be so reflected. Accordingly, the City will not expect us to maintain copies of such records in our possession. The assistance to be supplied by City personnel, including the preparation of schedules and analyses of accounts, has been discussed and coordinated with Carly Novozinsky, Finance Director. The timely and accurate completion of this work is an essential condition to our completion of the audit and issuance of our audit report. Non -Audit Services In connection with our audit, you have requested us to perform the following non -audit services: 1. Assistance with preparing the financial statements and note disclosures 2. Assisting with the single audit submission to the Federal Audit Clearinghouse 3. Assistance with preparing the Form SA&I 2643 GAS independence standards require that the auditor maintain independence so that opinions, findings, conclusions, judgments and recommendations will be impartial and viewed as impartial by reasonable and informed third parties. Before we agree to provide a non -audit service to the City, we determine whether providing such a service would create a significant threat to our independence for GAS audit purposes, either by itself or in aggregate with other non -audit services provided. A critical component of our determination is consideration of management's ability to effectively oversee the non -audit services to be performed. The City has agreed that Carly Novozinsky, Finance Director, possesses suitable skill, knowledge, or experience and that the individual understands the non -audit services to be performed and described above, sufficiently to oversee them. Accordingly, the management of the City agrees to the following: I. The City has designated Carly Novozinsky, Finance Director, as a senior member of management who possesses suitable skill, knowledge and experience to oversee the services; 2. Carly Novozinsky, Finance Director, will assume all management responsibilities for subject matter and scope of the non -audit services; 3. The City will evaluate the adequacy and results of the services performed; and 4. The City accepts responsibility for the results and ultimate use of the services. GAS further requires that we establish an understanding with the City's management or those charged with governance of the objectives of the non -audit services, the services to be performed, the City's acceptance of its responsibilities, the auditors' responsibilities, and any limitations of the non -audit services. We believe this Engagement Letter documents that understanding. BT�Co: Honorable Mayor and City Council City of Owasso, Oklahoma Page 7 Other Relevant Information In accordance with GAS, a copy of our most recent peer review report is enclosed for your information. fees and Costs Our fees for the services described above are based upon the value of the services performed and the time required by the individuals assigned to the engagement plus directly billed expenses. Our fee estimate and completion of our work are based upon the following criteria: I. Anticipated cooperation from City personnel 2. Timely responses to our inquiries 3. Timely completion and delivery of client assistance requests 4. Timely communication of all significant accounting and financial reporting matters 5. The assumption that unexpected circumstances will not be encountered during the engagement If any of the aforementioned criteria are not met, then fees may increase. We propose that our fee for this engagement, which includes out-of-pocket expenses, will be $ 65,000. This fee includes a single audit with one major program. Our fee for each additional major program will be $ 5,000. An additional fee of $ 1,200 is proposed for assistance with the preparation of Form SAN 2643. The quoted fee for the year end June 30, 2025 wilt be the maximum for the work described in this letter unless the scope of the engagement is changed, the assistance which the City has agreed to furnish is not provided, or unexpected conditions are encountered. No changes will be made to the fee without discussion with you regarding the proposed change. All other provisions of this letter will survive any fee adjustment. Interim billings will be submitted as work progresses and as expenses are incurred. Billings are due upon submission. In accordance with our policy, a finance charge of 1% per month will be applied to balances that are over 60 days old. Payment will be applied first to the accrued finance charges and then to outstanding invoices. Use of Subcontractors and Third -Party Products We may, in our sole discretion, use qualified third -party service providers to assist us in providing professional services to you. In such circumstances, it may be necessary for us to disclose Confidential Information and Personal Information (as such terms are defined below) to them. We may share your information, including Confidential Information and Personal Information, with these third -party service providers; provided that such recipients are bound by written obligations of confidentiality. You acknowledge and agree that our use of a third -party service provider may involve the processing, input, disclosure, movement, transfer, and storage of your information and data, including Confidential Information and Personal Information, outside of the United States and outside of our technology infrastructure. We will be responsible to you for the performance of our third -party service providers, BT�Co: rtne�e: a:nrnm..m.0 Honorable Mayor and City Council City of Owasso, Oklahoma Page 8 solely as related to the services performed under this Engagement Letter, subject to all limitations and disclaimers set forth herein. We also may provide services to you using certain third -party hardware, software, equipment, or products (collectively, "Third -Party Products" and each, individually, a "Third -Party Product"). You acknowledge that the use of a Third -Party Product may involve the processing, input, disclosure, movement, transfer, and storage of information provided by or on behalf of you to us, including Confidential Information and Personal Information, within the Third -Party Product's infrastructure and not ours which may result in the access, transfer, disclosure, storage or processing of such information and data outside of the United States. You further acknowledge that the terms of use and service, including, but not limited to, applicable laws, set forth in the end -user license, end -user subscription agreement, or other end -user agreement for such Third -Party Product (collectively, "EULA(s)") will govern all obligations of such the licensor of such Third -Party Product relating to data privacy, storage, recovery, security, and processing within such Third -Party Product's infrastructure, as well as, the service levels associated with such Third -Party Product. You hereby consent to the disclosure of your information, including your Confidential Information and Personal Information, to the licensors of such Third -Party Products for the purpose described herein and you acknowledge and agree that such City -provided data and information may be collected, processed, stored, and used by such licensors for benchmarking, analytics, marketing, and other business purposes in support of the Third -Party Product. To the extent BT&Co. gives the City access to a Third -Party Product in connection with the services contemplated herein, the City agrees to comply with the terms of any applicable EULA for such Third -Party Product, and the City shall be solely responsible for the improper use of a Third -Party Product or a violation of the applicable EULA for such Third -Party Product by the City or any user to whom the City grants access to such Third -Party Product. The City agrees to indemnify and hold BT&Co. harmless from and against any claims, actions, lawsuits, proceedings, judgments, liens, losses, damages, costs, expenses, fees (including reasonable legal fees, expenses, and costs), and other liabilities relating to, or arising from or out of, the improper use of a Third -Party Product, or a violation of the terms of the applicable EULA for such Third -Party Product by the City or any user to whom the City grants access to such Third -Party Product. You acknowledge that the use of Third -Party Products may be subject to limitations, delays, interruptions, errors, and other problems which are beyond our control, including, without limitation, internet outage or lack of availability related to updates, upgrades, patches, fixes, or maintenance. We will not be liable for any damages relating to such limitations, delays, delivery failures, interruptions, errors, or other problems. Nor will we be held responsible or liable for any loss, or unauthorized use or disclosure, of any information or data provided by you, including, without limitation, Personal Information provided by you, resulting from the use of a Third -Party Product. Use and Ownership; Access to Audit Documentation The Audit Documentation for this engagement is the property of BT&Co. For the purposes of this Engagement Letter, the term "Audit Documentation" shall mean the confidential and proprietary records of BT&Co.'s audit procedures performed, relevant audit evidence obtained, other audit -related workpapers, and conclusions reached. Audit Documentation shall not include custom -developed documents, data, reports, analyses, recommendations, and deliverables authored or prepared by BT&Co. for the City under this Engagement Letter, or any documents belonging to the City or furnished to BT&Co. by the City. BT�Co: nine,.•mem,:n�,.ncu Honorable Mayor and City Council City of Owasso, Oklahoma Page 9 Review of Audit Documentation by a successor auditor or as part of due diligence is subject to applicable BT&Co. policies, and will be agreed to, accounted for and billed separately. Any such access to our Audit Documentation is subject to a successor auditor signing the Access & Release Letter provided by BT&Co., without substantive modifications thereto, substantially in BT&Co.'s form. BT&Co. reserves the right to decline a successor auditor's request to review our Audit Documentation. In the event we are required by government regulation, subpoena or other legal process to produce our documents or our personnel as witnesses with respect to our engagement for the City, the City will, so long as we are not a party to the proceeding in which the information is sought, reimburse us for our professional time and expenses, as well as the fees and expenses of our counsel, incurred in responding to such requests. The documentation for this engagement is the property of BT&Co. However, you acknowledge and grant your assent that representatives of the cognizant or oversight agency or their designee, other government audit staffs, and the U.S. Government Accountability Office shall have access to the Audit Documentation upon their request and that we shall maintain the Audit Documentation for a period of at least three years after the date of the report, or for a longer period if we are requested to do so by the cognizant or oversight agency. Access to the requested Audit Documentation will be provided under the supervision of BT&Co audit personnel and at a location designated by BT&Co. Indemnification, Limitation of Liability, and Claim Resolution Because BT&Co. will rely on the City and its management and City Council to discharge the foregoing responsibilities, the City agrees to indemnify, hold harmless, and release BT&Co. and its partners, principals, officers, directors, employees, affiliates, subsidiaries, contractors, Subcontractors, agents, representatives, successors, or assigns from all third -party claims, liabilities, losses, and costs arising in circumstances where there has been a knowing misrepresentation by a member of the City's management. The City and BT&Co. agree that no claim arising out, from, or relating to the services rendered pursuant to this Engagement Letter shall be filed more than two years after the date of the audit report issued by BT&Co. or the date of this Engagement Letter if no report has been issued. In no event shall BT&Co. or the City, or any of their respective partners, principals, officers, directors, employees, affiliates, subsidiaries, contractors, subcontractors, agents, representatives, successors, or assigns (collectively, the "covered parties" and each individually, a "covered party"), be liable for the interruption or loss of business, any lost profits, savings, revenue, goodwill, software, hardware, or data, or the loss of use thereof (regardless of whether such losses are deemed direct damages), or incidental, indirect, punitive, consequential, special, exemplary, or similar such damages, even if advised of the possibility of such damages. Except for a covered parry's indemnification obligations under this Engagement Letter, to the fullest extent permitted by law, the total aggregate liability of the covered parties arising out of, from, or relating to this Engagement Letter, or the report issued or services provided hereunder, regardless of the circumstances or nature or type of claim, including, without limitation, claims arising from a covered party's negligence or breach of contract or warranty, or relating to or arising from a government, regulatory or enforcement action, investigation, proceeding, or fine, will not exceed the total amount of the fees paid by the City to BT&Co. under this Engagement Letter. Notwithstanding the foregoing, nothing in this limitation of liability provision shall, or shall be interpreted or construed to, relieve the City of its payment obligations to BT&Co. under this Engagement Letter. Honorable Mayor and City Council City of Owasso, Oklahoma Page 10 If any dispute arises among the parties hereto, the parties agree first to try in good faith to settle the dispute by mediation administered by the American Arbitration Association under its Rules for Professional Accounting and Related Services Disputes before resorting to litigation. The costs of any mediation proceeding shall be shared equally by all parties. The City and BT&Co. both agree that any dispute over fees charged by BT&Co, to the City will be submitted for resolution by arbitration in accordance with the Rules for Professional Accounting and Related Services Disputes of the American Arbitration Association. Such arbitration shall be binding and final. In agreeing to arbitration, we both acknowledge that, in the event of a dispute over fees charged by BT&Co., each of us is giving up the right to have the dispute decided in a court of law before a judge or jury and instead we are accepting the use of arbitration for resolution. Confidentiality BT&Co. and the City may, from time to time, disclose Confidential Information (as defined below) to one another. Accordingly, BT&Co. and the City agree as the recipient of such Confidential Information (the "Receiving Party") to keep strictly confidential all Confidential Information provided to it by the disclosing party (the "Disclosing Party") and use, modify, store, and copy such Confidential Information only as necessary to perform its obligations and exercise its rights under this Engagement Letter. Except as otherwise set forth herein, the Receiving Party may only disclose the Confidential Information of the Disclosing Party to its personnel, agents, and representatives who are subject to obligations of confidentiality at least as restrictive as those set forth herein and only for the purpose of exercising its rights and fulfilling its obligations hereunder. To avoid any doubt, BT&Co. is permitted to disclose the City's Confidential Information to BT&Co.'s personnel, agents, Subcontractors, and representatives (collectively, the `BT&Co. Parties" and each, individually, a `BT&Co. Party") for the purpose of exercising its rights and fulfilling its obligations hereunder and to comply with applicable laws and professional, regulatory, and/or ethical standards. "Confidential Information" means, information in any form, consisting of (i) any nonpublic information provided by the Disclosing Party; (ii) any information that the Disclosing Party identifies as confidential; or (iii) any information that, by its very nature, a person in the same or similar circumstances would understand should be treated as confidential, including, but not limited to, this Engagement Letter. Without limiting the generality of the foregoing, the City acknowledges and agrees that Audit Documentation constitutes Confidential Information of BT&Co. "Confidential Information" will not include information that: (i) is publicly available at the time of disclosure by the Disclosing Party; (ii) becomes publicly available by publication or otherwise after disclosure by the Disclosing Party, other than by breach of the confidentiality obligations set forth herein by the Receiving Party; (iii) was lawfully in the Receiving Parry's possession, without restriction as to confidentiality or use, at the time of disclosure by the Disclosing Party; (iv) is provided to the Receiving Party without restriction as to confidentiality or use by a third party without violation of any obligation to the Disclosing Party; or (v) is independently developed by employees or agents of the Receiving Party who did not access or use the Disclosing Party's Confidential Information. BT�Co: Honorable Mayor and City Council City of Owasso, Oklahoma Page 11 The Receiving Party will treat the Disclosing Parry's Confidential Information with the same degree of care as the Receiving Party treats its own confidential and proprietary information, but in no event will such standard of care be less than a reasonable standard of care. Notwithstanding anything stated to the contrary in this Engagement Letter, the City consents to the BT&Co. Parties using any information or data, including Confidential Information and Personal Information, provided by or on behalf of the City, or otherwise obtained by BT&Co., in connection with: (i) the services provided under this Engagement Letter, to provide the City with professional services under any other professional services agreement the City enters into or has entered into with a BT&Co. Party; and (ii) those professional services provided by a BT&Co. Party under another professional service agreement with the City to provide the services under this Engagement Letter to the City. The City consents to the BT&Co. Parties using Confidential Information and Personal Information provided by or on behalf of the City to: (i) improve the quality of our services and offerings; and/or (ii) develop or perform internal data analysis, business analytics or insights, or other internal insight generation. Information developed in connection with these purposes may be used or disclosed to current or prospective clients to provide services or offerings. The BT&Co. Parties will not use or disclose such Confidential Information or Personal Information in a way that would permit the City or an individual to be identified by third parties without your prior written consent. Data Protection Compliance Prior to disclosing to a BT&Co. Party or the granting of access to a BT&Co. Party, you will identify in writing any personal, technical, or other data, information, or items provided or made accessible to a BT&Co. Party pursuant to this Engagement Letter that may be subject to heightened protections under applicable statutes, regulations, governmental directives or guidance documents, or other legally binding standards relating to privacy, cybersecurity, export controls, controlled unclassified information, and/or data protection, and will ensure compliance with all such requirements. This includes, but is not limited to, protected health information pursuant to the Health Information Portability and Accountability Act of 1996 ("HIPAA" ), classified or controlled unclassified information subjectto the National Industrial Security Program Operating Manual ("NISPOM") (which classified information shall not be provided to any BT&Co. Party unless appropriate security clearances have been obtained prior to any such access), marked or unmarked controlled unclassified information ("CUI") (subjectto any provisions of the NISPOM, the Federal Acquisition Regulation ("FAR") or any FAR supplement, DoD Instruction 5200.48, requirements of the National Archives and Records Administration, or those of the General Services Administration or any other federal government agency), unclassified nuclear technology pursuant to 10 C.F.R. Parts 110 and 810, and exports controlled by the NISPOM, or the Defense Federal Acquisition Regulation Supplement ("DFARS"), data, information, or items subject to the Export Administration Regulations ("EAR"), or International Traffic in Arms Regulations ("ITAR") controlled data. Unless otherwise expressly agreed upon and specified in writing by BT&Co. and the City, you shall not disclose to a BT&Co. Party, or provide any BT&Co. Party access to, such data, information, and items, and you shall be responsible for the handling of all such data, information, and items in connection with the performance of the services requested hereunder, including, but not limited to, the scrubbing, de -identification, de -aggregation, protection, encryption, transfer, movement, input, storage, migration, deletion, copying, processing, and modification of such data. Honorable Mayor and City Council City of Owasso, Oklahoma Page 12 Personal Information As used herein, the term "Personal Information" means any personal information or data, as may be defined by applicable privacy, data protection, or cybersecurity laws, that directly or indirectly identifies a natural person. Each party agrees to transmit Personal Information consistent with applicable laws and any other obligations the respective party may have. We are permitted to use all such Personal Information to perform our obligations and exercise our rights under this Engagement Letter. You represent and warrant that you have provided all notices and obtained all consents required under applicable data protection laws prior to your collection, use and disclosure to a BT&Co. Party of such Personal Information and shall take reasonable steps to ensure that such Personal Information does not include irrelevant or unnecessary information about individuals. Retention of Records We will return to you all original records you provide to us in connection with this engagement. Further, in addition to providing you with those deliverables set forth in this Engagement Letter, we will provide to you a copy of any records we prepare or accumulate in connection with such deliverables which are not otherwise reflected in your books and records without which your books and records would be incomplete. You have the sole responsibility for retaining and maintaining in your possession or custody all of your financial and nonfinancial records related to this engagement. We will not host, and will not accept responsibility to host, any of your records. We, however, may maintain a copy of any records of yours necessary for us to comply with applicable law and/or professional standards or to exercise our rights under this Engagement Letter. Any such records retained by us will be subject to the confidentiality obligations set forth herein and destroyed in accordance with our record retention policies. Termination Your failure to make full payment of any and all undisputed amounts invoiced in a timely manner constitutes a material breach for which we may refuse to provide deliverables and/or, upon written notice, suspend or terminate our services under this Engagement Letter. We will not be liable to you for any loss, damage or expense arising out of or from, or relating to, such termination or suspension of our services. Either party hereto may terminate this Engagement Letter for any reason upon fifteen (15) days' prior written notice to the other party. In the event you terminate this engagement, you will pay us for all services rendered (including deliverables and products delivered), expenses incurred, and noncancelable commitments made by us on your behalf through the effective date of termination. Either party may terminate this Engagement Letter upon written notice if (i) circumstances arise that in its judgment would cause its continued performance to result in a violation of law, a regulatory requirement, a legal process, a contractual obligation with a third party, applicable professional or ethical standards, or, in the case of BT&Co., our client acceptance or retention standards; or (ii) if the other party, or any director, executive, partner or principal thereof, is placed on a Sanctioned List (as defined herein), or if any director or executive of, or other person closely associated with such other party or its affiliate, is placed on a Sanctioned List (as defined below). BT�Co: Honorable Mayor and City Council City of Owasso, Oklahoma Page 13 Neither BT&Co. nor the City shall be responsible for any delay or failure in its performance resulting from acts beyond its reasonable control (each, a "Force Majeure Event"). Force Majeure Events include, but are not limited to, acts of God, government or war, riots or strikes, disasters, fires, floods, epidemics, pandemics or outbreaks of communicable disease, cyberattacks, and internet or other system or network outages. At your option, you may terminate this Engagement Letter where our services are delayed more than 120 days by a Force Majeure Event; however, you are not excused from paying us for all amounts owed for services rendered and deliverables provided prior to the termination of this Engagement Letter. When an engagement has been suspended at the request ofmanagement or those charged with governance and work on that engagement has not recommenced within 120 days of the request to suspend our work, we may, at our sole discretion, terminate this Engagement Letter without further obligation to you. Resumption of our work following termination may be subject to our client acceptance procedures and, if resumed, will require additional procedures not contemplated in this Engagement Letter. Accordingly, the scope, timing and fee arrangement discussed in this Engagement Letter will no longer apply. In order for us to recommence work, the execution of a new Engagement Letter will be required. The parties agree that those provisions of this Engagement Letter which, by their context, are intended to survive, including, but not limited to, payment, limitations on liability, claim resolution, use and ownership, and confidentiality obligations, shall survive the termination of this Engagement Letter. Miscellaneous We may mention your name and provide a general description of the engagement in our client lists and marketing materials. You have informed us that you may issue public debt in the future and that you may include our report on your financial statements in the offering statement. You have further informed us that you do not intend for us to be associated with the proposed offering. We agree that our association with any proposed offering is not necessary, providing the City agrees to clearly indicate that we are not associated with the contents of any such official statement or memorandum. The City agrees that the following disclosure will be prominently displayed in any such official statement or memorandum: BT&Co., P.A., our independent auditor, has not been engaged to perform, and has not performed, since the date of its report included herein, any procedures on the financial statements addressed in that report. BT&Co., P.A. also has not performed any procedures relating to this [official statement] [memorandum]. Our professional standards require that we perform certain additional procedures, on current and previous years' engagements, whenever a partner or professional employee leaves BT&Co. and is subsequently employed by or associated with a client in a key position. Accordingly, you agree to compensate us for any additional costs incurred as a result of your employment of one of our partners, principals or employees. BT�Co: Honorable Mayor and City Council City of Owasso, Oklahoma Page 14 Each party hereto affirms it has not been placed on a Sanctioned List (as defined below) and will promptly notify the other party upon becoming aware that it has been placed on a Sanctioned List at any time throughout the duration of this Engagement Letter. The City shall not, and shall not permit third parties to, access or use any of the deliverables provided for hereunder, or Third -Party Products provided hereunder, in violation of any applicable sanctions laws or regulations, including, but not limited to, accessing or using the deliverables provided for hereunder or any Third -Party Products from any territory under embargo by the United States. The City shall not knowingly cause BT&Co. to violate any sanctions applicable to BT&Co. As used herein "Sanctioned List' means any sanctioned person or entity lists promulgated by the Office of Foreign Assets Control of the U.S. Department of the Treasury, the U.S. State Department, the Consolidated Canadian Autonomous Sanctions List, the United Nations Security Council, the European Union, and the United Kingdom. Any term of this Engagement Letter that would be prohibited by or impair our independence under applicable law or regulation shall not apply, to the extent necessary only to avoid such prohibition or impairment. Entire Agreement This Engagement Letter including any exhibits, policies, schedules, and/or other documents expressly incorporated herein by reference or attached hereto, constitutes the entire of agreement between BT&Co. and the City, and supersedes all prior agreements, understandings, and proposals, whether oral or written, relating to the subject matter of this Engagement Letter including any separate nondisclosure agreement executed between the parties. If any term or provision of this Engagement Letter is determined to be invalid or unenforceable, such term or provision will be deemed stricken, and all other terms and provisions will remain in full force and effect. This Engagement Letter may be amended or modified only by a written instrument executed by both parties. Electronic Signatures and Counterparts This Engagement Letter may be executed in one or more counterparts, each of which will be deemed to be an original, but all of which taken together will constitute one and the same instrument. Each party agrees that any electronic signature of a party to this Engagement Letter or any electronic signature to a document contemplated hereby (including any representation letter) is intended to authenticate such writing and shall be as valid, and have the same force and effect as a manual signature. BT��Co: Honorable Mayor and City Council City of Owasso, Oklahoma Page 15 Acknowledgement and Acceptance Each party acknowledges that it has read and agrees to all of the terms contained herein, including any exhibits, policies, schedules, and/or other documents expressly incorporated herein by reference or attached hereto. Each parry and its signatory below represent that said signatory is a duly authorized representative of such party and has the requisite power and authority to bind such party to the undertakings and obligations contained herein. SAH:kkw Enclosure Confirmed on behalf of the City of Owasso, Oklahoma: Signature Agreed to and acknowledged by: BT&CO., P.A. Stacey A. Hammond Director Date A signed copy of this Engagement Letter will be forwarded to the following parties pursuant to GAS. • The Audit Committee Finance Director Carly Novozinsky Armanino u 6 Cityplace DR Suite 900 SL Louls. MO 63141-7194 314-983-1200 main armanino.com Report on the Firm's System of Quality Control December 18, 2023 To the Directors of BT & Co., P.A. and the Peer Review Committee of the Oklahoma Society of Certified Public Accountants We have reviewed the system of quality control for the accounting and auditing practice of BT & Co., P.A. (the firm) in effect for the year ended June 30, 2023. Our peer review was conducted in accordance with the Standards for Performing and Reporting on Peer Reviews established by the Peer Review Board of the American Institute of Certified Public Accountants (Standards). A summary of the nature, objectives, scope, limitations of, and the procedures performed in a System Review as described in the Standards may be found at wlvw.aicpa.orii/ursununarv. The summary also includes an explanation of how engagements identified as not performed or reported in conformity with applicable professional standards, if any, are evaluated by a peer reviewer to determine a peer review rating. Firm's Responsibility The firm is responsible for designing a system of quality control and complying with it to provide the firm with reasonable assurance of performing and reporting in conformity with applicable professional standards in all material respects. The firm is also responsible for evaluating actions to promptly remediate engagements deemed as not performed or reported in conformity with professional standards, when appropriate, and for remediating weaknesses in its system of quality control, if any. Peer Reviewer's Responsibility Our responsibility is to express an opinion on the design of and compliance with the fiirm's system of quality control based on our review. Required Selections and Considerations Engagements selected for review included engagements performed under Government Auditing Standards, including a compliance audit under the Single Audit Act, and audits of employee benefit plans. As a part of our peer review, we considered reviews by regulatory entities as communicated by the firm, if applicable, in determining the nature and extent of our procedures. Opinion In our opinion, the system of quality control for the accounting and auditing practice of BT & Co., P.A. in effect for the year ended June 30, 2023, has been suitably designed and complied with to provide the firm with reasonable assurance of performing and reporting in conformity with applicable professional standards in all material respects. Firms can receive a rating ofpass, pass with deficiency(ies) or fail. BT & Co., P.A. has received a peer review rating ofpass. G� LL10 Armanino, LLP TO: The Honorable Mayor and City Council FROM: H. Dwayne Henderson, P.E., City Engineer SUBJECT: Recommendation to Award Bid - East 96th Street North from North 1 19+h East Avenue to North 129'h East Avenue Roadway Improvements - West Side DATE: April 11, 2025 BACKGROUND: • In December 2023, bids were received for construction of improvements to East 96th Street North from North 1191h East Avenue to North 129rh East Avenue • On January 9, 2024, the City Council rejected all bids received due to costs exceeding the project budget • Staff split the project between the east and west sides of the US Hwy 169 bridge to rebid the smaller project (east side) in mid-2024 to be constructed before the holiday shopping season and the larger project (west side) to rebid in Spring 2025. • BKL, Inc. revised plans to widen the west side of US Hwy 169. Initial estimates were over budget, so staff made changes to the plans to reduce cost. In lieu of replacing the asphalt surfacing with concrete, the project will include reworking the asphalt and placing a new surface. SOLICITATION OF BIDS: In accordance with the Oklahoma Competitive Bidding Act, the bidding of the project included the following: • Project advertised on March 19, 2025, and March 26, 2025 • Mandatory Pre -bid meeting held on April 3, 2025 • Bid opening held on April 10, 2025, with three contractor submittals RECOMMENDATION: Staff is reviewing all bids received and intends to recommend awarding the construction contract at the April 15, 2025, City Council Meeting. FUNDING: Funding is available in the Vision Recapture Fund and the General Fund Budget. ATTACHMENT: Location Map ^©° g ) \ ~ - . o / �\ \ ~ N 12 H E e \> ° < :� ) \ q L _ ( _% _ L /w ` 2 . CL : \ ..) _ < ,y z§ co! / { ❑ i \ al, �� \ u �z =—c f / \ Z r j w ;m _ ; - — eIV ,0 > 0 m / /°\%\ \\/cu \ &; i ){§ k } ) « 0 - 3 7 E E co _- g 2 / � � \ \ § a _ Of e u \ ± {) § ■} E / ©. % AlH, 2 ---L © -{ \) t -Tr-j D:z \ _ S ƒ � �{ � � /f TO: The Honorable Mayor and City Council FROM: Chris Garrett, City Manager SUBJECT: Resolution 2025-03, Amendment to Owasso Tax Increment Financing District No. 1 Policy Guide DATE: April 11, 2025 BACKGROUND: On December 20, 2016, City Council approved the creation of a Tax Increment Financing (TIF) District within the Owasso Redbud District to assist in the redevelopment and revitalization of the downtown area. A portion of the sales tax collected within the District from new businesses, as well as a portion of ad valorem taxes generated, is available for development incentives and public infrastructure improvements within the TIF District. The TIF Project Plan anticipated $17.0 million to be collected over the 25-year life of the TIF. As of March 31, 2025, $2.8 million has been collected. Currently, the majority of the TIF funds are being used as incentives for the redevelopment of blighted and economically stagnant properties in an effort to create a "sense of place" in the Redbud District. The TIF Project Plan established a budget of $13.8 million for Development Financing Assistance. Since the creation of the TIF District, six Development Project Assistance agreements have been approved, totaling $5.2 million. As of March 31, 2025, five Development Project Assistance agreements remain to be fully funded. To be considered for Development Project Assistance, a development must represent an investment of more than $100,000, based upon the hard costs of the construction of the improvements. In the current policy, the amount of the assistance available to the developer is limited to a percentage of the hard construction costs, based upon the project completion date: Project Completion December 31, June 30, June 30, End of Date 2023 2025 2029 District Percentage of 12% 10% 8% 6% Construction Costs After reviewing the original budget and current expenditures for development assistance, City staff believes it would be beneficial to the Redbud District to amend the policy for Development Project Assistance, extending the 10% deadline to the end of the life of the TIF District. City staff aims to promote the continued development within the Redbud District by increasing the amount of assistance available for projects completed after June 30, 2025. PROPOSED RESOLUTION: Proposed is Resolution 2025-03, amending the policy for Development Project Assistance to extend the 10% deadline through the end of the life of the TIF District. ATTACHMENTS: Amended Policy Guide Resolution 2025-03 Approved April 4, 2017 by Resolution2017-01 Amended June 5, 2021 by Resolution 2021-10 Amended June 20, 2023 by Resolution 2023-13 Amended January 9, 2024 by Resolution 2024-01 POLICY GUIDE For the Implementation of the OWASSO REDBUD DISTRICT PROJECT PLAN INCREMENT DISTRICT NO. 1, CITY OF OWASSO PREPARED BY: THE CITY OF OWASSO, OKLAHOMA OF <,9 �� Op THE tRPi DRAFT FOR DISCUSSION PURPOSES 3,27.25 POLICY GUIDE I. Introduction The City of Owasso, Oklahoma ("City"), consistent with the Oklahoma Local Development Act, 62 O.S. §850, et seq., on December 20, 2016, through the adoption of Ordinance 1093, approved the Owasso Redbud District Project Plan ("Project Plan") and established Increment District No. 1, City of Owasso ("Increment District'). The goal of the Project Plan is to develop the area surrounding Main Street, known as the Redbud District, achieve the City's development objectives, improve the quality of life for its citizens, stimulate private investment, and enhance the tax base. The Increment District allows the City to support public and private projects using incremental growth in property and sales taxes. The Project Plan authorizes the allocation of incremental revenues to a special fund to be used to pay authorized Project Costs, including public infrastructure, facilities, and improvements, and assistance in development financing. The Project Plan defines the boundaries of the Project Area and the Increment District. The Increment District is the area where incremental revenues generated by new development are collected. The Project Area is the area where those incremental revenues can be spent. The Project Area and Increment District are coextensive and are depicted in Exhibit A. This Policy Guide outlines the goals and objectives of the Project Plan and Increment District, and describes generally how assistance in development financing may be provided by allocation of tax increment revenues to assist development projects, small businesses, and job generation projects. Nothing contained in this Policy Guide binds or obligates the City or the Owasso Public Works Authority (OPWA). Should the provisions of a development agreement or contract approved by the City Council or the OPWA deviate from the provisions of the Policy Guide, the development agreement or contract will control. II. Objectives of the Project Plan The goal of the Project Plan is to encourage development of the City's original downtown, now known as the Redbud District, into a special and unique place within the City; a place for residents and visitors to live, work, shop, and play. The Increment District will support public and private projects. The City's objectives include: • Achieve the development goals and objectives for the Redbud District contained in the Downtown Overlay District Plan (if applicable), and the GrOwasso Land Use Master Plan. • To preserve and enhance the tax base and make possible investment, development, and economic growth that would otherwise be difficult without the project and the apportionment of incremental ad valorem and sales tax revenues. • To support the creation of attractive, high -quality, and viable mixed -use developments to draw residents and visitors. 1 DRAFT FOR DISCUSSION PURPOSES 3.27.25 • Where appropriate, to support the development, improvement, and/or expansion of light industry to increase employment. • To encourage existing property and business owners in the Redbud District to invest, and to attract new investment and business to the Project Area. To provide start-up and incubator space to new and expanding businesses and to promote small -business -friendly opportunities for innovation and collaboration in the Project Area. • To stimulate and promote the Redbud District as a walkable, vibrant destination. • To provide a public benefit through the construction of public infrastructure and improvements to allow for development to occur in the area. All ad valorem and sales tax increment generated in the Increment District is available to (1) reimburse the City or other public entities for expenditures made towards Public Infrastructure, Facilities, and Improvements, (2) provide assistance in development financing through Development Project Assistance, Small Business Enhancements, and Employment Generation Assistance, and (3) pay Implementation and Administration. The City has a strong preference for utilizing incremental revenues for public infrastructure and improvements, including those aspects of private developments that provide a public benefit through the creation or enhancement of the public space, building facade, or street front presence, andencouragement of walkability and access throughout the Project Area. III. Assistance in Development Financing There are three eligible categories of assistance in development financing: (A) Development Project Assistance, (B) Small Business Enhancements, and (C) Employment Generation Assistance. Assistance in development financing is not available for the development of single- family homes or for entities seeking assistance related to a property that is exempt from paying property taxes. A. Development Protect Assistance 1 Development Project Assistance may be available to a developer proposing to develop on vacant property within the Increment District or significantly renovate or rehabilitate an existing structure on property within the Increment District. To be considered for Development Project Assistance, such investment must be in an amount of more than $100,000.00 based upon the hard costs of the construction of the improvements. The developer must own the property that it is seeking to develop or renovate. To be eligible for Development Project Assistance, projects must follow design and density standards as adopted by the City in the Downtown Overlay District Plan, attached as Exhibit B. 2 DRAFT FOR DISCUSSION PURPOSES 3.27.25 2 A developer seeking Development Project Assistance must submit an application to an Application Review Committee, made up of representatives of the following: the City Manager's Office, the Finance Department, the Economic Development Department, the City Attorney's Office, and the Community Development Department. The form of application is included here as Exhibit C. The Application Review Committee will review the application for compatibility with the Project Plan and the Downtown Overlay District Plan (if applicable), evaluate the qualifications of the applicant, including financial capacity and experience, and recommend appropriate performance parameters and requirements. 3. Upon recommendation by the Application Review Committee that the proposed development is eligible to receive Development Project Assistance, a development agreement between the applicant and the OPWA will be presented to the applicant. The development agreement will obligate the developer to make ad valorem payments on the property and to meet certain density and design criteria consistent with this Policy Guide and the Downtown Overlay District Plan. The development agreement will detail the incremental revenues available to pay the assistance in development financing and the timeline upon which they will be paid, subject to availability. Upon review and discussion regarding the terms of the development agreement, the development agreement will be provided to the OPWA for its consideration. Upon approval by the OPWA of the development agreement, assistance in development financing will be provided as detailed in the development agreement and described here, provided there is no default under the development agreement. 4—For projects receiving Development Project Assistance with construction costs over $4,000,000, the developer may be required to enter into a covenant imposing a minimum ad valorem payment or payment in lieu of taxes for the life of the Increment District. The minimum ad valorem payment will be based on the hard costs of the construction of improvements. The covenant shall run with the land and shall provide that, should the amount billed by the County Assessor be less than the agreed upon minimum ad valorem payment, such additional amount may be billed by the OPWA. 4. For projects completed by December 31, 2023, the maximum amount of assistance in development financing that the developer may receive is 12% of hard costs of the construction of improvements on the developer's property. For projects completed "rafter January-21, 2024 ,Rd ju ago; 25through the end of the life of the Increment District, the maximum amount of assistance in development financing that the developer may receive is 10% of hard costs of the construction of improvements on the developer's property. F prajeGts eGFApIPtL-Pl ret,., I , , 2025 nRd e 3n ,029 t� een �a �T����-a �.,; ���n,,r 0 of completed afteF I e ]n 2029 thFa gh the eR d of the life fth lArremeHt pi i t the 3 DRAFT FOR DISCUSSION PURPOSES 3.27.25 DRAFT FOR DISCUSSION PURPOSES 3.27.25 nrt� n the an nlnnn.J� rt The O f .t'f'eatn f D , �"', I:.:......,,c, oo„ cec op c, �-p property. , the Gity shall deteFrnine pFojeet eGmpletieR. 65. P Fajeet_. z I„�uRe 29, N29 slc'mRe 90, X9 Eiia Af `et i -P2 PeFGentage Bf Ge St.,,Ctinn GeSto 4404 &0A &OA -6_The hard costs of the construction of improvements on a project will be determined and verified by the Application Review Committee prior to the payment of any Development Project Assistance. The receipt of Development Project Assistance is conditioned upon the developer's payment of taxes on its property and upon an increase in taxable value of the property. The amount available for Development Project Assistance for a project is limited based on the amount of incremental revenues generated by the project. Development Project Assistance will not be available until the project is completed and incremental revenues generated by the project are received. There is no guarantee of the availability and timing of funds for Development Project Assistance. B. Small Business Enhancements I Beginning July 1, 2019, Small Business Enhancements may be available to any retail, restaurant, or personal service small business within the Increment District proposing to enhance the exterior of the structure in which the business is located, provide streetscape improvements, enhance signage or access, or otherwise improve the appearance of the exterior of the business. To be eligible for Small Business Enhancements, projects must follow design and density standards as adopted by the City in the Downtown Overlay District Plan, attached as Exhibit D. 2 A Small Business Enhancement may be provided to assist in improvements and appearances of the physical exterior or exterior elements of the property where the business is located. Examples of such improvements include, but are not limited to, new or upgraded exterior signage, new exterior paint, art installation, landscape improvements, window or awning improvements, accessibility improvements, streetscape improvements, sidewalk improvements, parking additions or improvements, the installation of an outdoor seating or gathering space, or other visual improvements to the property. A Small Business Enhancement is a 50% match of the cost of the approved improvements. The applicant will be reimbursed by the OPWA at the completion of the approved improvements for 50% of the actual amount expended on the approved improvements. The amount of the reimbursement will not exceed $5,000.00. Documentation of all reimbursable expenses related to the improvements and physical confirmation of improvements must be provided before reimbursement occurs. 5 DRAFT FOR DISCUSSION PURPOSES 3.27.25 The Small Business Enhancement may be applied retroactively to any business within the Increment District who applied for the assistance, completed the approved improvements, and received their, reimbursement payment. 3. A business seeking a Small Business Enhancement must submit an application to an Application Review Committee, made up of representatives of the following: the City Manager's Office, the Finance Department, the Economic Development Department, the City Attorney's Office, and the Community Development Department. The form of application is included here as Exhibit D. The Application Review Committee will review the application for compatibility with the Project Plan and the Downtown Overlay District Plan (if applicable), evaluate the proposed enhancements, and recommend appropriate performance parameters and requirements. 4. Upon recommendation by the Application Review Committee that the proposed improvement is eligible to receive a Small Business Enhancement, a business enhancement agreement between the applicant and OPWA will be presented to the applicant. The business enhancement agreement will provide for assistance in development financing as authorized by the Project Plan. Upon review and discussions regarding the terms of the business enhancement agreement, the business enhancement agreement will be provided to the OPWA for its consideration. Upon approval by the OPWA of the business enhancement agreement, assistance in development financing will be provided as detailed in the business enhancement agreement and as described here. C. Employment Generation Assistance 1 Employment Generation Assistance maybe available to light industrial businesses in support of the creation or expansion of jobs. Employment Generation Assistance may be available to provide start-up or incubator space to new and expanding businesses to promote small -business -friendly opportunities for innovation and collaboration in the Project Area. The amount of assistance in development financing will be determined based upon several factors, including but not limited to, number of jobs created, need for public assistance, overall private investment, and impacts upon the community. 2 A business seeking Employment Generation Assistance must submit an application to an Application Review Committee, made up of representatives of the following: the City Manager's Office, the Finance Department, the Economic Development Department, the City Attorney's Office, and the Community Development Department. The form of application is included here as Exhibit E. The Application Review Committee will review the application for compatibility with the Project Plan, evaluate the proposed job generation opportunities and impacts on the community, and recommend the amount of assistance in developmentfinancing to be provided, as well as appropriate performance parameters and requirements. 6 DRAFT FOR DISCUSSION PURPOSES 3.27.25 3. Upon recommendation by the Application Review Committee that the proposed project is eligible to receive Employment Generation Assistance, an agreement between the applicant and the OPWA will be presented to the applicant. The agreement will provide for assistance in development financing as authorized by the Project Plan. Upon review and discussions regarding the terms of the agreement, the agreement will be provided to the OPWA for its consideration. Upon approval by the OPWA of the agreement, assistance in development financing will be provided as detailed in the agreement and as described here. Employment Generation Assistance will not be available until the agreed upon performance terms in the agreement have been reached. There is no guarantee of the availability and timing of funds for Employment Generation Assistance. IV. Glossary of Terms Terms used throughout this Policy Guide are further defined as follows Assistance in Development Financing — Public funds provided to a developer pursuant to an approved agreement with OPWA to assist in a project. Assistance in Development Financing is provided only for projects that are determined, in the City's and/or OPWA's discretion: (1) to meet the City's approved development goals and objectives for the Project Area, as expressed from time to time in the City's plans and policies, and (2) to provide adequate consideration and public benefit in return for the public investment. Hard Costs of the Construction of Improvements — The actual and direct construction costs of the material, labor, and improvements associated with a development. Such costs exclude developers fees and other soft costs, including but not limited to architectural, engineering, financing, and legal fees, and other pre- and post -construction fees and expenses. Increment District — The area from which increment is generated. For purposes of the Project Plan, the Increment District and the Project Area are the same. Increment — The ad valorem increment is the ad valorem revenue in excess of the revenue generated by the base assessed value of the Increment District (as determined by the Tulsa County Assessor in accordance with the Oklahoma Local Development Act), i.e., the new revenue attributable to increases in the value of property within the Increment District. The sales tax increment is a portion of the City's sales taxes generated within the Increment District, to be determined by a formula to be approved by resolution of the Owasso City Council inaccordance with the Oklahoma Local Development Act. Light Industrial Business — A business that manufactures products for end users. Products may include, but are not limited to, shoes, clothing, furniture, electronics, lights, hardware, and household items. 7 DRAFT FOR DISCUSSION PURPOSES 3.27.25 Oklahoma Local Development Act — The law passed by the Oklahoma Legislature to implement Section 6C of Article X of the Oklahoma Constitution, which empowers the governing bodies of cities, towns, and counties to apportion tax increments to help finance the public costs of economic development. 62 O.S. §850, et seq. Owasso Redbud District Project Plan —The document approved by the City Council of the City of Owasso on December 20, 2016, by the adoption of Ordinance 1093, that established Increment District No. 1, City of Owasso, pursuant to and consistent with the Oklahoma Local Development Act. Project Area — The area within which project activities occur. For purposes of the Project Plan, the Project Area and the Increment District are the same. Small Business — A business that is independently owned and operated by an individual from or entity incorporated in Oklahoma that has fewer than 20 employees (full- or part-time) at the time of the submission of an application seeking a Small Business Enhancement. Start-up or Incubator Space — A below -market rate office available for lease to help create and grow new businesses. Such space may provide common support and services among many businesses in an effort to reduce overhead and operational costs. 8 DRAFT FOR DISCUSSION PURPOSES 3.27.25 EXHIBIT A Map of Project Area and Increment District Exhibit A M Downtown Overlay District Plan (Chapter 10, Section 10.7 of the Owasso Zoning Code) *Created 4/7/15, Ordinance 1051 Amended 6/19/18, Ordinance 1131 EXHIBIT C Development Project Assistance Application OWASSO REDBUD DISTRICT PROJECT PLAN, INCREMENT DISTRICT NO. 1 ASSISTANCE IN DEVELOPMENT FINANCING DEVELOPMENT PROJECT ASSISTANCE APPLICATION The Application must be fully completed before submission to the Economic Development Department of the Cityof Owasso at 200 S. Main Street, Owasso, Oklahoma 74055. The omission of requested information may result in delays. The information requested is necessary to conduct a thorough financial and economic analysis of the proposed project. Please includeany supplemental information, as may be necessary for purposes of analysis. I. Applicant/Owner Information Name of Applicant: Title: Address: Contact Information Address: Phone Number(s): Email(s): Name of Business: Type of Business (LLC, LP, etc.): Contact Information for Key Project Participants: II. Project Site Information Address of Project Site: Attach Map(s) of Project Site Legal Description of Project: Square Footage and Dimensions of Project Site: Existing Zoning of Project Site: Description of Existing Improvements: 11 April 4, 2017 III. Project Information Name of Project: Description of Project: Market and Financial Feasibility of Project: Public Improvements Necessary for Project: Project Costs Construction Costs: Architectural and Engineering Fees: Other Professional Fees: Developer Fee: TOTAL: IV. Financial Information Proposed Sources of Funds Permanent Financing: Equity: Public Funds: 12 April4, 2017 Other: Attach the following documents: Balance Sheet, dated December 31 of past year and current year-to-date Income Statement, past calendar year and current year-to-date Cash Flow Statement, past calendar year and current year-to-date Project Development Pro Forma Tenant Occupancy Schedule Letters of Intent and/or Contracts Applicant hereby certifies that all information, including all documents and materials submitted with this Application, are true to his/her best knowledge and belief and are submitted for the purpose of consideration of assistance in development financing, consistent with and pursuant to the Owasso Redbud District Project Plan and the Policy Guide. Applicant: Name (Print) Signature Date 13 April4, 2017 EXHIBIT D Small Business Enhancement Application OWASSO REDBUD DISTRICT PROJECT PLAN INCREMENT DISTRICT NO 1 ASSISTANCE IN DEVELOPMENT FINANCING SMALL BUSINESS ENHANCEMENT APPLICATION The Application must be fully completed before submission to the Economic Development Department of the Cityof Owasso at 200 S. Main Street, Owasso, Oklahoma 74055. The omission of requested information may result in delays. Please include any supplemental information, as may be necessary for purposes of analysis. Business Name: Address: Contact Person/Owner: Phone Number: Email: What are the proposed improvements to the property? What dollar amount are you requesting? What is the proposed total cost of the improvements? (Please provide any quotes for materials, supplies, labor as an attachment to this application.) What is the source(s) of funds that is available to complete the improvements and match the amount you are requesting? April4, 2017 What impact would the proposed improvements have on your business? (Increased customer traffic, increased sales, visibility, ability to add a new product or service, etc.) Why do you believe the proposed improvements are a worthy endeavor for your business? Is this property owned by someone other than the applicant? If yes, please attach letter from property owner agreeing to allow requested improvements to occur. Please attach any additional information (pictures, schematics, documentation, quotes, accompanying information, etc.) with the application. Applicant hereby certifies that all information, including all documents and materials submitted with this Application, are true to his/her best knowledge and belief and are submitted for the purpose of consideration of assistance in development financing, consistent with and pursuant to the Owasso Redbud District Project Plan and the Policy Guide. Applicant: Name (Print) Signature Date April4, 2017 EXHIBIT E Employment Generation Assistance Application OWASSO REDBUD DISTRICT PROJECT PLAN INCREMENT DISTRICT NO 1 ASSISTANCE IN DEVELOPMENT FINANCING EMPLOYMENT GENERATION ASSISTANCE APPLICATION The Application must be fully completed before submission to the Economic Development Department of the City of Owasso at 200 S. Main Street, Owasso, Oklahoma 74055. The omission of requested information may result in delays. Please include any supplemental information, as may be necessary for purposes of analysis. Applicant Information Business Name: Type of Business (I -LC, LP, etc.): Address: Contact Person/Owner: Phone Number: Email: II. Project Information Name of Project/Business: Description of Project/Business: Market and Financial Feasibility of Project/Business: Public Improvements Necessary for Project/Business: Projected Number of New Jobs: Description of New Jobs: Description of the Need for Public Assistance: Impact of Project on Existing Business: Impact of Project/Business on Community: Please attach any additional information (pictures, schematics, documentation, accompanying information, etc.) with the application. Applicant hereby certifies that all information, including all documents and materials submitted with this Application, are true to his/her best knowledge and belief and are submitted for the purpose of consideration of assistance in development financing, consistent with and pursuant to the Owasso Redbud District Project Plan and the Policy Guide. Applicant: Name (Print) Signature Date CITY OF OWASSO RESOLUTION 2025-03 A RESOLUTION OF THE CITY OF OWASSO, OKLAHOMA, APPROVING THE AMENDED POLICY GUIDE FOR IMPLEMENTATION OF THE OWASSO REDBUD DISTRICT PROJECT PLAN AND INCREMENT DISTRICT NO. 1, CITY OF OWASSO WHEREAS, the City of Owasso, Oklahoma ("City"), pursuant to the Oklahoma Local Development Act, 62 O.S. §850, et seq. ("Act"), adopted Ordinance 1093, effective December 20, 2016, approving the Owasso Redbud District Project Plan ("Project Plan") and establishing Increment District No. 1, City of Owasso, a sales tax and ad valorem increment district ("Increment Dist(ct"); and WHEREAS, the purpose of the Project Plan is to help the City achieve its development objectives by authorizing the appropriate and necessary public support and assistance for the development and enhancement of the area surrounding Main Street, known as the Redbud District, as a special and unique place within Owasso, a place to live, work, shop, and play ("Project"); and WHEREAS, the Project Plan supports the City's efforts to achieve its development objectives, improve the quality of life for its citizens, stimulate private investment, and enhance the tax base, thereby making possible investment that would be difficult without the adoption of the Project Plan and the apportionment of incremental ad valorem and sales tax revenues; and WHEREAS, the Project Plan authorizes the allocation of incremental revenues to an apportionment fund to be used to pay authorized Project Costs, including public infrastructure, facilities, and improvements, and assistance in development financing; and WHEREAS, in order to provide guidance regarding the allocation of assistance in development financing authorized by the Project Plan, the City approved Resolution 2017-01 on April 4, 2017, adopting the Policy Guide for the implementation of the Project Plan and Increment District No. 1: and WHEREAS, the Policy Guide was subsequently on June 5, 2021 with the City's approval of Resolution 2021-10, on June 20, 2023 with the City's approval of Resolution 2023-13 and most recently, on January 9, 2024 with the City's approval of Resolution 2024-01; and WHEREAS, the Policy Guide details the procedures and requirements for providing assistance in development financing through three categories of such assistance, including Development Project Assistance, Small Business Enhancements, and Employment generation Assistance (all as defined in the Policy Guide); and WHEREAS, the Policy Guide explains that financial assistance under the Development Project Assistance category may be available at varying levels for projects, depending on the amount of construction costs, based on the date of completion of such projects; and Resolution 2025-03 Page 1 of 3 WHEREAS, the Policy Guide in Section III(A) (5) specifically states the following: For projects completed by December 31, 2023, the maximum amount of assistance in development financing that the developer may receive is 12% of hard costs of the construction of improvements on the developer's property. For projects completed, between January 2, 2024 and June 30, 2025, the maximum amount of assistance in development financing that the developer may receive is 10% of hard costs of the construction of improvements on the developer's property. For projects completed between July 1, 2025 and June 30, 2029, the amount of assistance in development financing that the developer may receive is 8% of hard costs of the construction of improvements on the developer's property. For projects completed after June 30, 2029 through the end of the life of the Increment District, the maximum amount of assistance in development financing that the developer may receive is 6% of hard costs of the construction of improvements on the developer's property. The issuance of a Certificate of Occupancy by the City shall determine project completion. Project December 31, June 30, June 30, End of Completion 2023 2025 2029 Increment District Percentage of 12% 10% 8% 6% Construction Costs WHEREAS, after a review of the original budget for the Owasso Redbud District Project Plan and current expenditures to date, it is appropriate to consider an amendment to eliminate the reduction in the maximum amount of assistance in development financing for projects completed after June 30, 2025 to promote the continued implementation of the Project Plan and development within the Project Area; and WHEREAS, the City hereby finds that the amendment to the Policy Guide contained in Section One of this Resolution immediately below is appropriate, desirable, should be approved and utilized by City staff for the continued implementation of the Project Plan and Increment District No. 1. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF OWASSO, THAT: Section One: Section III(A)(5) of the Policy Guide is hereby amended to read as follows: For projects completed by December 31, 2023, the maximum amount of assistance in development financing that the developer may receive is 12% of hard costs of the construction of improvements on the developer's property. For projects completed after January 1, 2024 through the end of the life of the Increment District, the maximum amount of assistance in development financing that the developer may receive is 10% of hard costs of the construction of improvements on the developer's property. Section Two: City staff is further directed to utilize the Policy Guide as hereby amended for the implementation of the Project Plan and Increment District No. 1. Section Three: Except as amended by this Resolution, the Policy Guide and the authorizations and directions made by Resolution 2017-01, as amended by Resolution 2021-10, Resolution 2023-13 and Resolution 2024-01, are ratified and confirmed. Resolution 2025-03 Page 2 of 3 Section Four: City staff is hereby authorized to take such actions as may be necessary or appropriate, including making minor amendments and revisions to the Policy Guide, as amended by this Resolution, applications, and forms for administrative purposes, to implement this approval and the provisions of the Policy Guide, as amended. PASSED AND APPROVED this 15 day of April, 2025. Mayor Juliann M. Stevens, City Clerk (SEAL) APPROVED AS TO FORM: Julie Lombardi, City Resolution 2025-03 Page 3 of 3 CITY OF OWASSO PAYROLL PAYMENT REPORT PAY PERIOD ENDING 04/05/25 Department Total Payroll Expenses Municipal Court $ 10,683.73 Managerial 41,373.94 Finance 35,382.01 Human Resources 20,103.76 Community Development 38,389.91 Engineering 36,770.73 Information Technology 34,892.97 Facility Maintenance 18,710.14 Cemetery 3,562.51 Dispatch 4,564.90 Animal Control 10,079.56 Emergency Preparedness 4,052.09 Stormwater 11,354.30 Parks 24,870.30 Recreation & Culture 14,635.80 Community Center 11,087.24 Historical Museum 1,101.07 Economic Development 2,090.30 Strong Neighborhoods 586.77 Total General Fund $ 324,292.03 Ambulance Fund $ 779.03 E911 Communications Fund $ 44,587.95 Economic Development $ 2,090.33 Strong Neighborhoods $ 7,147.92 Stormwater Fund $ 12,087.59 Half Penny - Fire $ 406,380.18 Half Penny - Police $ 393,199.30 Half Penny - Police Grants $ 2,621.09 Half Penny - Streets $ 47,074.23 Vehicle Maintenance $ 23,130.45 Workers Comp $ 8,330.04 CITY OF OWASSO HEALTHCARE SELF INSURANCE FUND CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 3131 VENDOR DESCRIPTION AMOUNT AETNA HEALTHCARE MEDICAL SERVICE 202,569.45 HEALTHCARE MEDICAL SERVICE 19,094.74 HEALTHCARE MEDICAL SERVICE 289,212.01 HEALTHCARE MEDICAL SERVICE 25,230.38 HEALTHCARE MEDICAL SERVICE 65,055.66 HEALTHCARE MEDICAL SERVICE 46,047.64 HEALTHCARE MEDICAL SERVICE 37,288.40 HEALTHCARE MEDICAL SERVICE 32,093.49 HEALTHCARE MEDICAL SERVICE 83,982.56 HEALTHCARE MEDICAL SERVICE 42,831.96 HEALTHCARE MEDICAL SERVICE 87,791.68 ADMIN FEES 6,043.94 HEALTHCARE DEPT TOTAL 937,241.91 DELTA DENTAL DENTAL MEDICAL SERVICE 5,380.29 DENTAL MEDICAL SERVICE 6,869.29 DENTAL MEDICAL SERVICE 6,533.56 DENTAL MEDICAL SERVICE 3,097.50 ADMIN FEES 3,326.89 DENTAL DEPT TOTAL 25,207.53 SUN LIFE STOP LOSS 78,451.62 STOP LOSS TOTAL 78,451.62 VSP VISION MEDICAL SERVICES 3,340.83 VISION MEDICAL SERVICES 80.00 ADMIN FEES 1,454.76 ADMIN FEES 1,507.70 ADMIN FEES 96.31 VISION DEPT TOTAL 6,479.60 HEALTHCARE SELF INSURANCE FUND TOTAL 1,047,380.66 CITY OF OWASSO GENERAL FUND & HALF -PENNY SALES TAX FISCAL YEAR 2024-2025 Budgetary Basis Statement of Revenues & Expenditures As of March 31, 2025 MONTH YEAR PERCENT TO -DATE TO -DATE BUDGET OF BUDGET REVENUES: Taxes $ 3,481,426 $ 35,781,945 $ 45,856,117 78.03% Licenses & permits 30,828 218,151 253,302 86.12% Intergovernmental 77,516 1,314,150 1,097,286 119.76% Charges for services 69,901 612,478 780,608 78.46% Fines & forfeits 38,984 299,722 311,899 96.10% Other 1,254 206,307 158,272 130.35% Interest 83,684 781,917 395,074 197.92% TOTAL REVENUES $ 3,783,594 $ 39,214,669 $ 48,852,557 80.27% EXPENDITURES: Personal services $ (2,239,597) $ (21,772,784) $ (30,025,528) 72.51% Materials & supplies (111,865) (1,301,270) (2,317,910) 56.14% Other services (221,517) (2,825,232) (5,304,626) 53.26% Capital outlay (400,679) (2,988,116) (8,667,985) 34.47% TOTAL EXPENDITURES $ (2,973,658) $ (28,887,402) $ (46,316,048) 62.37% REVENUES OVER EXPENDITURES $ 009,936 $ 10,3 77,267 $ 2,536,509 TRANSFERS IN (OUT): Transfers in $ 1,768,928 $ 18,022,095 $ 23,233,643 77.57% Transfers out (2,789,704) (28,251,135) (36,613,857) 77.16% TOTAL TRANSFERS $ (1,020,776) $ (10,229,041) $ (13,380,214) 76.45% NET INCOME (LOSS) $ (210,840) $ 98,226 $ (10,843,705) ENCUMBRANCES OUTSTANDING $ (2,008,305) FUND BALANCE (Budgetary Basis) Beginning Balance 30,873,613 30,873,613 Ending Balance $ 28,963,534 $ 20,029,908 Q:\Finance (120)\Accounting\Reports\Current FY\GF Financials �`t1�=AIA Change Order PROJECT: (Nance and address) Owasso Public Works Owasso, OK OWNER: (tame and address) Cityur Owasso 301 W. 2nd Ave. Owasso, OK 74055 Document G701® - 2017 CONTRACT INFORMATION: Contract For: General Construction Date: September 1lth 2024 ARCHITECT: (Nwne and address) Beck Design 110 West 7th Street Ste 710 Tulsa, OK 74119 CHANGE ORDER INFORMATION: Change Order Number: 0170�3 Date: 3128i2025 CONTRACTOR: (.game and address) NITC Tulsa. LLC. 457 E 141st Street Glenpool, OK 74033 THE CONTRACT IS CHANGED AS FOLLOWS: (Insert a detailed description gf1he change and, ifapplicable, attach or re%rence specific exhibits. Also include agreed upon adjustments attributable to executed Construction Change Directives.) RIFT #25-US§&eceptacle Changes Billing ItemV'Bid PAckage 26A-Electric" $621.85 Billing Item47 "Contingency" ($621.85) Bore-Electri Service to Admin Billing ItemV'Bid Package 26A - Electrical" $7,980-00 Billing Item 4'S "Contingency" ($7,980.00) Custom Roof Curbs for PEMB Billing Item 29 "Bid Package 23A-HVAC" $18,490.00 Billing ItemV"Contingency" (SIS,490.00) reduces item 47 by $26,978.45 reduces item 35 by $7,087.91 increases item 29 by $18,490.00 ASIiit30 b $15,576.36 BillinggItem 35 !'Bid Package 3 1 A -Earthwork &Utilities' $ I,906.1 l increases item y Billing Item 41 "Contingency" (S1,906.11) t/ ASI 006 Billing Item *'Bid Package 26A Billing Item 47 "Contingency" Electrical" $4,014.15 ($4,014.15) ASI 007 Billing Item Bid Package 26A - Electrical" S2,960.36 Billing Rem, : "Contingency" ($2,960.36) RFl #23 Billing Item•"Bid Package 31A - Earthwork & Utilities" $2,301.50 Billing Item S. "Contingency" ($2,301.50) RFI #26 Billing Item."Bid Package 31A- Earthwork & Utilities" ($7,164.00) / Billing Item"Contingency" S7,164,00 /✓ RFI #27 'Billing Item "Bid Package 31A-Earthwork&Utilities" ($4,131.52) Billing Ito "Contingency" S4.131.52 The original Guaranteed Maximum Price was $ 28,030,324.32 AIA Document G701 —2017. CwydghtO 1979, 19B7. 2000 , 2001 and 2017, All rights reserved. The American Institute of Architects,- "American Institute of Architects,-'AIA; the AIA Logo, and "AIA Contract Documents" are trademarks of The American Institute of Architects. This document was produced at 10A6:04 ET on 0313112025 under Order No.3104239503 which expires an 06/3012025, is not for resale, Is licensed for onetime use only, and may only be used in accordance with the AIA Contract Documents- Terms of Service. To report copyright violations, e-mail docinfo@aiacontrects.aom. User Notes: e (3BRAOA3E) The net change by previously authorized Change Orders $ 0.00 The Gumantced Maximum Price prior to this Change Order was $ 28.030324.32 The Guaranteed Maximum Price will be increased by this Change Order in the amount of $ 0.00 The new Guaranteed Ninximum Price including this Change Order will be $ 28,030,324.31 The Contract Time will be increased by Zero (0) days. The new date of Substantial Completion will be 2/122026 NOTE: This Change Order does not include adjustments to the Contract Sum or Guaranteed Maximum Price, or the Contract Time, that have been authorized by Construction Change Directive until the cost and time have been agreed upon by both the Owner and Contractor, in which case a Change Order is executed to supersede the Construction Change Directive. NOT VALID UNTIL SIGNED BY THE ARCHITECT, CONTRACTOR AND OWNER. Beck Dcsi ,_ MTC Tulsa, LLC. C RACTOR (Fire i ne) cityof Owasso OWN (Finn na r ARCHITEC rm 1e) SIGN DRE 51 SIGNATURE Donny Carreno - Project Manger ridaet oodacre-SeniorrM _ _ Ile T- PRINTED NAME AND TITLE PRINTED NAME AND WLE PRI DNAMEANDT 03/31/2025 3(282025 3-.3/- "y'jr nnTc DATE DATE AIA Document 0701-2017. Copyright®1979. 1987, 2000 , 2001 and 2017. AU rights resomed.'rho American Institute of Amdiaects: 'Ama4can Institute of Architects: 'AU6'tt(a AIA Lego, and 'AIA Contact Documents' are tradmar eks of The American Insb'lut8 of Architects. This dMUM001 was produced at 10:46:04 2 ET an 03/31/2025 undo( Order No.3104239503 which exrAms on 0013012025. is not formsale. IS Ilcensed for onmtime use only, and may only be used fn accordance with the AlA CoMrad DOMmentsa Tommie Of Servics' To rapon copyrfgh"ala0ons, oa ddacinla@afacan4ads.com. (389ADA3E) User Not": P.O. Box 450879 Sr*or, Grove, OK. 74345 F:918-787-5273 CHANGE ORDER: NAME: Miller-Tippens Construction, LLC. CHANGE ORDER No: ATTN. Trent DeSmet ADDRESS: 437 East 141st Street CHANGE ORDER DATE: CITY/STATE/ZIP: Glenpool, OK. 74033 246986-04 PROJECT NAME: Owasso Public Works PROJECT No: NA PROJECT ADDRESS: 10102 E. 116th St. N. CONTRACT No: NA PROJECT CITY/STATE/ZIP: Owasso, OK. 74055 CONTRACT DATE: ALL STAR ELECTRIC LLC HEREBY AGREE TO MAKE THE CHANGE(S) TO THE CONTRACT ASSET FORTH BELOW: Change 10 duplex / dual USB-A devices to duplex / dual USB-C devices and change 6 standard duplex receptacles to duplex / dual USB-c devices. Electrical Material Listed = $554.24 Labor -OMH @ $65.00 PER MH = $0.00 Subtotal W/10% OH&P = $609.66 Bond 2%=$12.19 TOTAL = $621.85 Submitted by: Lloyd Messimore Title: Member Signature 1/14/2025 10/4/2024 Previous Contract Amount: $1,8/87,900.95 Add/Credit (+-): $621.85 Revised Contract Amount: $1,888,522.80 Note: Acceptance makes this Change Order part of the Original Contract subject to the provisions contained therein. Accepted BY: Date I/We do hereby agree to the change(s) and prices to the contract for the work as specified herein. All work specified In Initiated by this change order to the provisions as set forth In the original contract unless otherwise noted. MS, cHUL CON 8 r R U C T r O N QUOTE January 29, 2024 TO: Miller-Tippens Construction trentd@miller-tippens.com PROJECT: Owasso Public Works 10102 E 116th St N, Owasso Schulz Construction PO Box 9277 Tulsa, OK 74157 DESCRIPTION UNIT QTY I TOTAL -Al4" PVC Conduit Bore LS 1 $7,980.00 J Schulz Construction will supply and install approximately 280' of 4" PVC conduit. The price includes PVC conduit, potholing utilities in the bore path, and excavation of bore pits. The price does not include traffic control, permits, or hard surface removal/replacement. If you have any questions, please contact Alex Schulz at 918-513-1099 or alex@schulzpipeline.com. CONTRACT CHANGE REQUEST PROJECT Ovoessa Public Works DATE: 3/19/202S DTSPEWLIZEDSERVICES ENVI RONMENTAL•DEMOLITION•CIVIL CHANCE REQUEST No. 10 CONTRAC OM Censtrmellon Manager DT Specialised Services, Inc. Miller Tippens P.O.Boa610 r Ibvna. ON 74015 casual the ronrre cc to be revised to include the lbllawing items: 1UYu, A A51005 made changes to the plans. This required the model anbe revised. Pricing belmv, addresses changes S11906.11 reflected In ASH MMS narrative. Qty Unit Rate Sub Total Project Manager 3 FIRE $ 300.00 E 100.00 Model revision vdth 1 IS S 65M.00 $ 650.00 end items Model revision with 1 LS $ 925.00 S 925.0M items that had to be digidned Labor Burden 20% S 20.90 Ins. 0.00% S - OH 5% S 94.75 Subtotal S 1,779.75 Fee 5% $ 88.99 Bond 2% S 3727 S 1,90G11 CONTRACTOR: OWNER DT Specialized Services, Inc Miller Tippens PA. Box 610 Catxmsa, OR 74015 By Signature Sl Dale 3/19/202S By Date INVOICE Ranger Engineering Consulting 3111 N Caden OL, Suite 200 Flagstaff, AZ 86004 Bill to DT Specialized Services PO Box 610 Catoosa, Oklahoma 74015 USA Invoice details Invoice no.: 5552 Terms: 21 Days Invoice date: 01 /10/2025 Due date: 01 /31 /2025 shad28)224-400eer.com ' A � G I ='t +1 (928) 224-4000 www.rangerengineer.com ENGINEERING CONSULTING # Date Product or service I. Machine Control Model Note to customer Thank you, we appreciate your business! Description Oty Rate Amount OWASSO PUBLIC WORKS JANUARY- 1 $650.00 $650.00 CHANGES MADE TO THE GPS MODEL. Total $650.00 INVOICE Ranger Engineering Consulting Chad®rangerengineer.mm 3111 N Caden Ct., Suite 200 +1 (928) 224-4000 Flagstaff, AZ 86004 www.wguengirm.com Bill to DT Specialized Services PO Box 610 Catoosa, Oklahoma 74015 USA Invoice details Invoice no.: 5601 Terms: 21 Days Invoice date: 02/05/2025 Due date: 02/26/2025 Date Product or service 1. Machine Control Model Note to customer Thank you, we appreciate your businessl Description RANGER ENGINEERING CONSULTING OWASSO PUBLIC WORKS JANUARY II - CHANGES MADE TO THE GPS MODEL Total Qty Rate Amount 1 $925.00 $925.00 $925.00 yy�s P.O. Box 450879 ,4,®�slLi .;' Grove, OK.74345 05&clfz G F:918- 87-52 3 Gii. F;918-7$7-5273 CHANGE ORDER: NAME: Miller-Tippens Construction, LLC. CHANGE ORDER No: 246986-OS ATTN: Trent DeSmet ADDRESS: 437 East 141st Street CHANGE ORDER DATE: 2/6/2025 CITY/STATE/ZIP: Glenpool, OK. 74033 PROJECT NAME: Owasso Public Works PROJECT No: NA PROJECT ADDRESS: 10102 E. 116th St. N. CONTRACT No: NA PROJECT CITY/STATE/ZIP: Owasso, OK. 74055 CONTRACT DATE: 10/4/2024 ALL STAR ELECTRIC LLC HEREBY AGREE TO MAKE THE CHANGE(5) TO THE CONTRACT AS 5ET FORTH BELOW: ASI-006 to install (3) 30amp, 2pole, 600volt, nonfused, NEMA-1 disconnect, (1) 30amp, 3pole, 600volt, nonfused, NEMA-1 disconnect, (1) 60amp, 3pole, 600volt, NEMA-1 disconnect, and route power from equipment through disconnects incorporated to the design as local disconnecting means. Electrical Material = $1,611.42 Labor-30.25MH @ $65.00 PER MH = $1,966.25 Subtotal W/10% OH&P = $3,935.44 Bond 2% = $78.71 TOTAL = $4,014.15 Submitted by: Lloyd Messimore Title: Members Signature�..���� Previous Contract Amount: / Add/Credit (+-): $4,014.15 Revised Contract Amount: Note: Acceptance makes this Change Order part of the OHglnal Contract subject lathe provisions contained therein. Accepted BY: Date I/We do hereby agree to the change(s) and prices to the contract for the work as specified herein. All work specified In Initiated by this change order to the provisions as set forth In the original contract unless otherwise noted. ¢ P.O. Box 450879 Grove, OK. 74345 0:918-787-5370 �i F:918-787-5273 CHANGE ORDER: NAME: Miller-Tippens Construction, LLC. CHANGE ORDER No: ATTN: Trent DeSmet ADDRESS: 437 East 141st Street CHANGE ORDER DATE: CITY/STATE/ZIP: Glenpool, OK. 74033 246986-06 PROJECT NAME: Owasso Public Works PROJECT No: NA PROJECT ADDRESS: 10102 E. 116th St. N. CONTRACT No: NA PROJECT CITY/STATE/ZIP: Owasso, OK. 740SS CONTRACT DATE: ALL STAR ELECTRIC.LLC HEREBY AGREE TO MAKE THE CHANGE(S) TO THE CONTRACT ASSET FORTH BELOW: ASI-007: Install AEP meter base on GRC rack, route 2" conduit to transformer for CT metering wiring, lower secondary feeder to MDP-1 to an elevation of 48" below grade. Electrical Material = $913.46 Labor -20MH @ $65.00 PER MH = $1,300.00 Trench & Backfill = $425.00 Subtotal W/30% OH&P = $2,902.31 Bond 2% = $58.05 TOTAL = $2,960.36 Submitted by: Lloyd Messimore Title: Member Signatur Previous Contract Amount: Add/Credit (+-): $2,960.36 Revised Contract Amount: Note: Acceptance makes this Change Order part of the Original Contract subject to the provisions contained therein. Accepted BY: Title: Date 1/We do hereby agree to the change(s) and prices to the contract for the work as specified herein. All work specified In initiated by this change order to the provisions W set forth in the original contract unless otherwise noted. 2/7/2025 10/4/2024 Bridget Goodacre From: Terrell Vann <terrell.vann@tulsa-hvac.com> Sent: Friday, February 7, 2025 3:24 PM To: Bridget Goodacre; Trent DeSmet Subject: RE: Metal Roof Curb With Loose Clips.pdf Categories: Owasso Public Works Bridget, apotogize forthe delayed response, the cost difference and breakdown forthe custom curbs to meetthe ALliance curb compliance requirements is below. Original Factory Curb & Installation Labor • (10) Curbs$10,165.00 • Labor$4,131.00 • Deduct TOTAL:-$14,296.00 Custom LM Curb & Install Labor (11) LM Curbs With exact location panel, subframe kit, freight $36;545 66$24,325 Labor:$8,461.00 • New Total: $38 976.00 $32,786 Total Addgdd�c'sL�t_$ $18,490 4-Week lead time From: Bridget Goodacre <bridget@miller-tippens.com> Sent: Thursday, lanuary 30, 2025 3:47 PM To: Terrell Vann <terrell.vann@tulsa-hvac.com>; Trent DeSmet <trentd@miller-tippens.com> Subject: RE: Metal Roof Curb With Loose Clips.pdf How much is the additional cost and what is the lead time? MILLERTIPPENS C O N S T R U C T I O N Bridget Goodacre o: 91 S-215-3312 Inn: 913-613-1781 e: tuncl2 ua)mr '1Lor1111pen7_cram I w: nutter-oppens.com 437 East 141 st Sleet, Glenpoot, OK %4033 4, NE 52nd Sleet; Oklahoma City. OK 73105 E30© CONTRACT CHANGE REQUEST PROJECT 0wass0 Public Works RATE: 3/13/2025 D T SPECIA L IZED SER VICES ENVIRONMENTAL -DEMO LIT[ ON •CIVIL CHANCE REQUEST NO, 1 ONTRACTOR; Construction Manager ? Specialized Services, Inc Miller Tippens .0.8..610 amnra. ON 7401S on meeting the contract to he revised to include the following Items: Amount A PER RIFT 23,OTw0l not Instal SO LF of6- pipe for the fire hydrantunderneath paving. Credit pricing reflected 5 (2,301.501 below. Cry Unit Rate Sub Total ProJect Manager 1 HRS S 100.00 S 100.00 6"Fire line for 1 LS $ (2.42150) S (2,421.50) hydrants Labor Burden 20% S 20.00 Ins. 0.00% S ON 0% S Subtatal S (2,301.50) Fee o% $ Bond 0% S S (2.301.Sfll CONTRACTOR: OWNER DT Specialized Services, Inc. Miller Tippens P.O. Box 610 Catomsa, OR 74016 By By Signature Data 3/13/2025 CONTRACT CHANGE REQUEST PROJECT Owasso Public Wurkv BATE. 3/13/2025 g DT SPECIALIZED SERVICES ENVIRO N h/ENTAL• OEMOLITIO N•C IVI L CIIANGEREQOESJNO. 6 ENTMC[OR: Ce,uhvctivn bbnn6vr Sp.cb;U.ed Saraf., Inc, Miller Tipperu Bex610 cones. OK 74015 RequeNng Ne m.loodto be revised to Include the (vlluaiugiteona Amwnt A PER RFI26,0T w01 not Install 93F of6'pipefor We Bra Una at We enimad=mge bullding. Credit pricing S (7,164.00) reflected below. Qty Unit Rate Sub Toul P.ItMMan.Ear I NRS S 160.00 S 100.00 S* Fire line for 93 IS S (41.00) S (3,81100) endmedstoru, bullding 6" Oetector Check 1 LS S (4,628.00) S (4,6211M) Restocking Fee For I EA S 1,150A0 5 1,157A0 6"detecfor Check bdngramoved Labor Burden 20% S 20.00 lne. o.a0% S OR 0% S Subfolai S (7,164.00) Fee 0% 5 Bond 0% 5 / S I7,164001 CONTRACTOR: OWNER OTSpeclaltead ScmlcaX Inc. Miller Tippens P.G. Box 610 Catcosa. OK 74015 BY Sy Slgnature Signature Data 3/13/2825 Me CONTRACT CHANGE REQUEST PROJECT Owasso Public Works DATE 3/14/2025 DT SPECIALIZED SERVICES ENV[ RON MENTAL-0 EM OLITION-CIVIL CHANGE REQUEST NO. 9 CONTRACTOR: Construcdoa 61anager OT Speclalized Servl.. Inc Miller Tippens P.0, Be. 610 [otooss. OK 7401S Requesting the mntractta be revised to include the following items A PER RF127,DT will not iestall 25ZLFaf2' pipe for the domesticservlce live for thebrinestation.insread, OTWID S YY (4,131.52) install 140 LF of 2" damesde service line from the enclosed storage bullding on ban hrine station. Covnacdons by others. Credit pricing reflected below. Qty Unit Rate Sub Total Project Manager I IIRS S t00A0 $ 100.00 Z'Ilne for domestic 252 OF S (37.96) S (9,565.92) service EEa brine station being removed 2-Unefordomesdc a.m. @ brine station coming from enclosed stongebullding CONTRACTOR: OT Specialized Services, Inc. P.O. Box 610 Caboose, OK 74015 By Signature Dane 3114/202S 140 LF S 37.96 $ 5,314A0 Labor Burden 20% S 20.00 Ins. 0.00% S - OH 0% S Subtotal S (4,13152) Fee D% S Bond D% s S (4.131521 OWNER Miller Tippens By Signature