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Home My WebLink About2025.04.15_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY (OPGA) Council Chambers Old Central Building 109 North Birch, Owasso, OK Tuesday, April 15, 2025 - 6:30 PM NOTE: APPROPRIATE ACTION may include, but is not limited to: acknowledging, affirming, amending, approving, authorizing, awarding, denying, postponing, or tabling. RECEIVED AGENDA APR 11 2025 f-C 1. Call to Order - Chair Alvin Fruga City Clerk's Office 2. Roll Call 3. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable.) A. Approve minutes - April 1, 2025 B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPGA Manager 6. Report from OPGA Attorney 7. Official Notices (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Report - pay period ending date April 5, 2025 • Monthly Budget Status Report - March 2025 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 9. Adjournment Notice of Public Meeting filed in the office of the City Clerk on Friday, December 13, 2024, and the Agenda posted of City Hall, 200 South Main Street, at 12:00 pm on Friday, April 1], 2025. Stevens, City Clerk The City of Owasso encourages citizen participation. To request aM accommodation due to a disability, contact the City Clerk prior to the scheduled meeting by phone 918-376-1502 or by email to istevens@cifvofowasso.com OWASSO PUBLIC GOLF AUTHORITY (OPGA) MINUTES OF REGULAR MEETING TUESDAY, APRIL 1, 2025 The Owasso Public Golf Authority (OPGA) met in regular session on Tuesday, April 1, 2025, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed Friday, December 13, 2024; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 5:00 pm on Thursday, March 27, 2025. 1. Call to Order - Chair Alvin Fruga called the meeting to order at 7:13 pm. 2. Roll Call - A quorum was declared present. Present Absent Chair -Alvin Fruga None Vice Chair-Lyndell Dunn Trustee - Doug Bonebrake Trustee - Paul Loving Trustee - Cody Walter Staff: Authority Manager - Chris Garrett / Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under "Consent"are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable.) A. Approve minutes - March 18, 2025, Regular Meeting B. Approve claims Mr. Dunn moved, seconded by Mr. Loving, to approve the Consent Agenda as presented, with claims totaling $157,733.60. YEA: Bonebrake, Dunn, Loving, Walter, Fruga NAY: None Motion carried: 5-0 4. Consideration and appropriate action relating to items removed from the Consent Agenda - None 5. Report from OPGA Manager - None 6. Report from OPGA Afforney - None 7. Official Notices - The Chair acknowledged receipt of the following: • Payroll Payment Report - pay period ending date March 22, 2025 8. New Business - None 9. Adjournment Mr. Loving moved, seconded by Mr. Bonebrake, to adjourn the meeting. YEA: Bonebrake, Dunn, Loving, Walter, Fruga NAY: None Motion carried: 5-0 and the meeting adjourned at 7:14 pm. Juliann M. Stevens, Authority Clerk Alvin Fruga, Chair Claims List - 04/15/2025 Fund Vendor Name Payable Description Payment Amount 55 OPGA FLEET FUELS LLC FUEL $1,275.03 JPMORGAN CHASE BANK LOWES-BATTERY CHARGER $69.00 CART OPERATIONS -Total $1,344.03 AMERICAN UNDERWATER SERVICES WET WELL MAINTENANCE $4,500.00 AT&T PHONE USE $28.52 BELGER CARTAGE SERVICE INC PUMP HOUSE CRANE $2,030.40 BUSBY PUMP & SUPPLY IRRIG HEAT EXCHANGE $5,148.24 JESCO PRODUCTS, INC COURSE ACCESSORIES $3,080.25 JPMORGAN CHASE BANK AMAZON -TRAILER BRAKE $78.95 JPMORGAN CHASE BANK CORNERSTONE -PRUNER $50.43 JPMORGAN CHASE BANK CORNERSTONE -REFUND ($50.43) JPMORGAN CHASE BANK GCSAA-CERT EXAM $60.00 JPMORGAN CHASE BANK HOLMAN-FLOWER SEEDS $18.18 JPMORGAN CHASE BANK LINEMASTER-BRAKE $46.22 JPMORGAN CHASE BANK LOCKE-TOILET REPAIR $37.94 JPMORGAN CHASE BANK LOWES-DRAINAGE $184.96 JPMORGAN CHASE BANK LOWES-PVC FITTINGS $81.24 JPMORGAN CHASE BANK LOWES-SPRINKLER HEADS $38.12 JPMORGAN CHASE BANK LOWES-TOILET CLEANER $13.96 JPMORGAN CHASE BANK OREILLY-ELECT SUPP $83.82 JPMORGAN CHASE BANK OREILLY-FILTERS $187.68 JPMORGAN CHASE BANK P&K EQUIP -BALL JOINT $95.05 JPMORGAN CHASE BANK P&K EQUIP-ROD/NUT $7.78 JPMORGAN CHASE BANK PLATINUM -SECURITY $25.00 JPMORGAN CHASE BANK TRACTOR SUPP-PAINT $18.98 JPMORGAN CHASE BANK TURNPRO-POND TREAT $1,899.00 LONE STAR FLAGS & GOLF INC BAILEY COURSE FLAGS $325.00 LONE STAR FLAGS & GOLF INC RAM FLAGS $640.00 UNIFIRST HOLDINGS LP ENVIRONMENTAL CHARGE $24.50 UNIFIRST HOLDINGS LP JANITORIAL SERVICE $34.10 UNIFIRST HOLDINGS LP SHOP TOWEL SERVICE $49.16 UNIFIRST HOLDINGS LP UNIFORM CLEANING $27.84 VERIZON WIRELESS WIRELESS CONNECTION $67.19 COURSE MAINT -Total $18,832.08 COX COMMUNICATIONS PHONE USAGE $7.95 JPMORGAN CHASE BANK AMAZON -FOOD DISPLAY $189,99 JPMORGAN CHASE BANK HOBBY LOBBY -DECOR $117.37 JPMORGAN CHASE BANK IMAGEFIRST-LINENS $112.60 JPMORGAN CHASE BANK PFG-COOLERS $1,492.22 JPMORGAN CHASE BANK WALMART-OIL $49.90 JPMORGAN CHASE BANK WALMART-STRAWS $3.24 r I Claims List - 04/15/2025 Fund Vendor Name Payable Description Payment Amount 55 OPGA FOOD & BEV -Total $1,973.27 AT&T LONG DISTANCE PHONE $10.75 CINTAS CORPORATION SUPPLIES $394,02 CITY OF OWASSO WATER SERVICE $238.00 COX COMMUNICATIONS PHONE USAGE $3.97 CYBERGOLF LLC WEB HOSTING $645.00 GPS TECHNOLOGIES INC CART GPS $876.00 JPMORGAN CHASE BANK GRAINGER-WTR FOUNTAIN $230.01 JPMORGAN CHASE BANK LEE -SUBSCRIPTION $712.40 JPMORGAN CHASE BANK OFFICE DEPOT -DESK $269.48 JPMORGAN CHASE BANK OFFICE DEPOT -SUPPLIES $152.27 JPMORGAN CHASE BANK PGA -SENIOR DUES $60.00 JPMORGAN CHASE BANK RAPIDRADIOS-RADIO REP $2,946.92 JPMORGAN CHASE BANK WALMART-SUPPLIES $40.97 STANDLEY SYSTEMS, LLC COPIER $244.04 GOLF ADMIN -Total $6,823.83 COX COMMUNICATIONS PHONE USAGE $11.92 JPMORGAN CHASE BANK AMBERSOFT-TOURN CARDS $370.57 JPMORGAN CHASE BANK LOWES-SHELVING $30.96 THE PROFESSIONAL GOLFERS PGA DUES - M BIATA $323.85 ASSOCATION GOLF PRO SHOP -Total $737.30 BGR DAILY ACCT. REIMB PETTY CASH $3,834.88 JPMORGAN CHASE BANK ACUSHNET-MERCH EXP $14,540.58 JPMORGAN CHASE BANK ADIDAS-MERCH EXP $314.57 JPMORGAN CHASE BANK ALOE CARE-MERCH EXP $222.75 JPMORGAN CHASE BANK CHICKFILA-FOOD $460.00 JPMORGAN CHASE BANK GHOSTGOLF-MERCH EXP $966.34 JPMORGAN CHASE BANK GOLF COURSE BEER $218.40 JPMORGAN CHASE BANK LUXOTTICA-MERCH EXP $145.39 JPMORGAN CHASE BANK PING-MERCH EXP $1,186.19 JPMORGAN CHASE BANK SAMS-FOOD $1,464.48 JPMORGAN CHASE BANK TEXOMA-MERCH EXP $156.85 JPMORGAN CHASE BANK WALMART-FOOD $274.26 PINNED GOLF LLC MERCHANDISE EXPENSE $623.81 TAYLOR MADE GOLF COMPANY LLC MERCHANDISE EXPENSE $279.77 OPGA -Total $24,688.27 OPGA -Total $54,398.78 OPGA Grand Total $54,398.78 2 CITY OF OWASSO OPGA PAYROLL PAYMENT REPORT PAY PERIOD ENDING 04/05/25 Department Total Payroll Expenses Golf Shop $ 12,756.54 Cart Operations 3,786.51 Course Maintenance 24,288.51 Food & Beverage 6,397.42 Golf Course Administration 6,649.86 TOTAL OPGA $ 53,878.84 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY FISCAL YEAR 2024.2025 Budgetary Basis Statement of Revenues & Expenses As of March 31, 2025 OPERATING REVENUES: Golf shop fees Cart Rental Food & beverage COS -- food & beverage Merchandise sales COS -- merchandise TOTAL OPERATING REVENUES OPERATING EXPENSES: Golf Shop Cart Operations Golf Course Maintenance Food & Beverage Golf Administration Capital Outlay TOTAL OPERATING EXPENSES MONTH YEAR PERCENT TO -DATE TO -DATE BUDGET OF BUDGET $ 79,629 $ 636,038 $ 783,788 20,466 151,115 221,681 17,059 151,019 200,183 (10,082) (71,588) (99,868) 18,529 168,927 188,654 (15,512) (131,169) (154,688) $ 110,089 $ 904,341 $ 1,139,750 $ (33,469) (20,426) (68,108) (10,033) (26,220) (98,792) $ (257,048) $ (267,711) (146,529) (774,672) (151,369) (247,840) (130,182) $ (1,718,301) $ (352,847) (230,749) (1,047,023) (188,557) (379,963) (160,000) $ (2,359,139) OPERATING REVENUES OVER (UNDER) EXPENDITURES $ (146,958) $ (8 33,960) $ (1,219,389) NONOPERATING REVENUES (EXPENSES): Transfer from General $ 83,333 Other revenues/(expenses) 2,139 TOTAL NONOPERATING REVENUES (EXPENSES) $ 85,472 NET INCOME (LOSS) $ (61,486) ENCUMBRANCES OUTSTANDING FUND BALANCE (Budgetary Basis) Beginning Balance Ending Balance $ 750,000 20,673 $ 770,672 $ (43,288) $ (66,201) $ 1,000,000 9,936 $ 1,009,936 $ (209,453) 516,329 516,329 $ 406,840 $ 306,876 81.15% 68.17% 75,44% 71.68% 89.54% 84.80% 79.35% 75.87% 63.50% 73.99% 80.28% 65.23% 81.36% 72.84% 75.00% 208.06% 76.31 %