HomeMy WebLinkAbout1995.08.22_OPGA MinutesOWASSO PUBLIC GOLF AUTHORITY
MINUTES OF REGULAR MEETING
Tuesday, August 22, 1995, 5:30 p.m.
Bailey Golf Ranch Maintenance Facility
MEMBERS PRESENT
Brian Skelton
Glenna Anderson
Bob Oldefest (out at 7:45)
Ed Sokolosky
MEMBERS ABSENT
Tom Rikkola
STAFT PRESENT
Jim Fitzsimmons
Sam Swanson
Don Armstrong
Marcia Boutwell
Sherry Bishop
Warren Lehr
Kirk Ruark
The Owasso Public Golf Authority met in a regular session on Tuesday, August 22, 1995 at
5:30 p.m. at the Bailey Golf Ranch Maintenance Facility per the Notice of Public Meeting
posted on the City Hall bulletin board at 2:00 p.m. on Thursday, August 17, 1995.
ITEM 1: CALL TO ORDER.
Chairperson Brian Skelton called the meeting to order at 5:35 p.m., and declared a quorum
present.
ITEM 2: UPDATE ON ISSUES RAISED DURING THE "WALK-THROUGH " ON JULY
25, 1995.
Doug Groves of the city staff was unable to be present, therefore this item was not discussed.
ITEM 3: REQUEST APPROVAL OF MINUTES OF JULY 2�0 1995 SPECIAL
MEETING AND AUGUSTL9. 1995 SPECIAL MEETING.
Glenna Anderson moved to approve the minutes as written. Motion seconded by Brian Skelton
and carried 4-0.
Mr Fitzsimmons summarized the financial reports for the month of July, which had been
reviewed at a previous meeting. An aged accounts payable schedule was distributed for review.
The need for a more simplified cash flow analysis was discussed. Brian Skelton moved,
seconded by Ed Sokolosky, to approve the July financial reports. Motion carried 4-0.
ITEM 5: CONSIDERATION AND APPROPRIATE ACTION RELATING TO AN
AMENDMENT TO THE MANAGEMENT CONTRACT WITH GOLF
RESOURCES INC.
Because of the financial picture of the golf course, Bailey Golf Ranch Management Inc proposed
deferring all management fees in excess $5000 beginning August 1, 1995 until the expiration of
the contract on July 31, 1998 or the earlier termination of the contract. Consensus among the
Trustees was that it would not be in the best interest of the golf authority to defer payment of
Owasso Public Golf Authority
Minutes of August 22, 1995
Page 2
any portion of the fees. It was felt that there needs to be further discussion relating to the
budget before a decision can be made regarding management fees. No action was taken.
ITEM 6: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR EVALUATION OF OWASSO LAKE
It has recently come to the attention of the OPGA that invoices in the amount of $3200 for
engineering services provided by INCOG to study the Owasso Lake, have not been paid. A
search of the OPGA agendas and minutes indicates that authorization for a study was given by
the Trust at a regular meeting on December 22, 1992. However, the minutes reflect that the
study would be $1000 plus $200 for sounding equipment. Brian Skelton moved to authorize
payment of $1200 to INCOG for the lake study, as reflected in the minutes. Motion seconded
by Ed Sokolosky and carried 4-0.
ITEM 7: REVIEW AND APPROVAL OF INSURANCE COVERAGE.
A question was raised at the last meeting of the Trust relating to the amount of insurance
coverage required. Discussion centered on the necessity of earthquake insurance and coverage
of equipment at full replacement value. A follow up with the insurance agent and a search of
the bond indenture did not indicate such coverage was necessary. Brian Skelton moved that the
insurance coverage be changed to cover equipment at its depreciated value and to remove
earthquake coverage from the policy. Motion seconded by Ed Sokolosky and carried 4-0.
ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE
GRANTING OF A UTILITY RIGHT-OF-WAY EASEMENT TO PUBLIC
SERVICE COMPANY OF OKLAHOMA FOR THE LOCATION OF AN
UNDERGROUND ELECTRICAL SYSTEM GENERALLY LOCATED
ALONG THE NORTHEAST SIDE OF LOT 10 BLOCK 2 AND THE
DETENTION AREA OF THE FAIRWAYS SUBDIVISION.
PSO and Pete Kourtis have requested a 20' utility easement for the placement of an underground
electrical system. Although an 17.5' utility easement already exists in that area, the additional
easement is requested to avoid uprooting a grove of pecan trees in the existing easement. PSO
is planning to place underground conduit in the easement, with no mechanical portion of the
system being placed in that vicinity. Language is included in the document requiring PSO to
restore any golf authority property to its original state. Ed Sokolosky moved, seconded by
Glenna Anderson, to grant the utility right -of --way easement and authorize the Chair to execute
the document. Motion carried 4-0.
LETTERITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
RECEIVED BY THE TRUSTEES'' • DEVELOPERS
SOUTHERN LINKS SUBDIVISION.
The developers of the Southern Links subdivision have raised several issues and offered
assistance to the golf authority in some areas of development. It has been learned that there will
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Minutes of August 22, 1995
Page 3
be some expense associated with each of the areas where assistance has been offered. Mr
Fitzsimmons will follow up with the developers on these items and try to obtain estimated costs.
No further action was taken.
ITEM 10: GENERAL DISCUSSION AND UPDATE ON GOLF COURSE
MANAGEMENT ISSUES
The issue of silt fencing was again discussed. City staff will be invited to the next meeting to
report on what action has been taken to protect the golf course during subdivision development.
Mr Fitzsimmons presented letters to the developers on both sides of 86th St outlining the "chain
of command" for golf course related development issues. The Trustees were in agreement with
the contents of the letters, which were then signed by the Chair.
ITEM t 1: UNFINISHED BUSINESS
Glenna Anderson commended Warren Lehr and Kirk Ruark for the great job they've been doing
with the golf course, and mentioned that the course has now been open for two years.
ITEM 12: NEW BUSINESS
Bland Pittman presented a concept whereby a "land trade" could be worked out with Pete
Kourtis who, in turn, would move the cart paths that are in the wrong place and encroaching on
his land.
There was some discussion relating to the 1995-96 budget. The budget needs to be amended
by September 30, 1995, and there is much work remaining to be done. The Chair called a
special meeting/work session for 5:00 p.m. on Tuesday, August 29.
ITEM 14: ADJOURNMENT.
Ed Sokolosky moved, seconded by Brian Skelton, to adjourn. Motion carried 4-0 and the
meeting was adjourned at 8:35 p.m.
Brian Skelton, Chairperson
MarcikBoutwell, Aut6ity Secretary