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2025.05.06_Joint Meeting Agenda
PUBLIC NOTICE OF THE JOINT MEETINGS OF THE OWASSO CITY COUNCIL OWASSO PUBLIC WORKS AUTHORITY (OPWA) OWASSO PUBLIC GOLF AUTHORITY (OPGA) Council Chambers Old Central Building 109 North Birch, Owasso, OK Tuesday, May 6, 2025 - 6:30 PM NOTE: APPROPRIATE ACTION may include, but is not limited to: acknowledging, affirming, amending, approving, authorizing, awarding, denying, postponing, or tabling. RECEIVED AGENDA 1. Call to Order- Mayor/Chair Alvin Fruga 2. Invocation - Pastor Don Cason, Hope Chapel Foursquare Church 3. Flag Salute 4. Presentation of the Character Trait of Sincerity -Andrew Rankin MAY 01 2025 W City Clerk's Office 5. Oaths of Office for City Councilors Elect -Cody Walter (Ward 1) and Chad Balthrop (Ward 5) Julie Lombardi 6. Roll Call 7. Consideration and appropriate action relating to the election of Mayor/OPWA Chair/OPGA Chair Mayor/Chair Alvin Fruga 8. Consideration and appropriate action relating to the election of Vice Mayor/OPWA Vice Chair/OPGA Vice Chair Mayor/Chair 9. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable.) A. Approve City Council minutes - April 15, 2025, Regular Meeting B. Approve OPWA minutes - April 15, 2025, Regular Meeting C. Approve OPGA minutes - April 15, 2025, Regular Meeting D. Approve claims - City Council, OPWA, and OPGA E. Approve Early Retirement Benefits for Robyn Bynum F. Declare a 2013 Chevy Tahoe VIN: 1 GNLC2E08DR348808 as surplus to the needs of the City and approve disposal via online auction 10. Consideration and appropriate action relating to items removed from the Consent Agenda 11. Citizen request to address the City Council regarding a proposed ordinance related to dead trees Todd Rickert 12. City Council consideration and appropriate action relating to the purchase of supplemental vehicle equipment Jason Woodruff Staff recommends approval of the supplemental purchase from Visual Force Inc., of Catoosa, Oklahoma, in the amount of $14,659.32, and authorization for payment. Joint Meeting May 6, 2025 Page 2 13. City Council consideration and appropriate action relating to an agreement for design services for the Owasso Sports Park Renovation Project Larry Langford Staff recommends approval of a professional services agreement with GH2 Architects of Tulsa, Oklahoma, in an amount not to exceed $60,000.00 and authorization to execute the necessary documents. 14. OPWA consideration and appropriate action relating to a Small Business Enhancement Agreement for Development Project Assistance in the Owasso Redbud District Project Plan, Tax Increment Financing District No. 1 Carly Novozinsky Staff recommends approval and execution of the agreement with Team TRI, LLC, and authorization for payment in the amount of $1,529.53 for landscape and signage improvements located at 105 W 3m Avenue. 15. Presentation of the monthly Project Status Report - Roger Stevens 16. Report from City Manager 17. Report from City Attorney 18. Report from City Councilors / Trustees 19. Official Notices (documents for acknowledgment of receipt or information only, no discussion or action will be taken) • General Fund Payroll Payment Report - pay period ending date April 19, 2025 • OPWA Payroll Payment Report - pay period ending date April 19, 2025 • OPGA Payroll Payment Report - pay period ending date April 19, 2025 • Healthcare Self -Insurance Claims - dated as of April 30, 2025 20. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 21. Adjournment Notice of Public Meeting filed in the office of the City Clerk on Friday, December 13, 2024, and the Agenda posted at City Hall, 200 South Main Street, at 12:00 n Thursday, May 1, 2025 J liann M. Stevens, Ci Clerk The City of Owasso encourages citizen participation. To reque an accommodation due to a disability, contact the City Clerk prior to the scheduled meeting by phone 918-376-1502 or by email to istevens@citvofowasso.com OWASSO CITY COUNCIL MINUTES OF REGULAR MEETING TUESDAY, APRIL 15, 2025 The Owasso City Council met in regular session on Tuesday, April 15, 2025, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed Friday, December 13, 2024; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 12:00 pm on Friday, April 11, 2025. 1. Call to Order- Vice Mayor Dunn called the meeting to order at 6:30pm. 2. Invocation - The Invocation was offered by Pastor Ammie Sullivent of Pathway Church Owasso 3. Flag Salute - Doug Bonebrake led the flag salute. 4. Roll Call - A quorum was declared present. Present Absent Vice Mayor - Lyndell Dunn Mayor -Alvin Fruga Councilor -Doug Bonebrake Councilor - Paul Loving Councilor- Cody Walter Staff: City Manager- Chris Garrett / City Attorney - Julie Lombardi *Vice Mayor Dunn recognized John Curry, Raiden Kincade, and Grant Gage of Boy Scout Troop 18 in attendance* 5. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under "Consent"are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable.) A. Approve minutes - April 1, 2025, Regular Meeting, April 2, 2025, Emergency Meeting B. Approve claims C. Accept an American Kennel Club Reunite Grant and approve a budget amendment in the General Fund, increasing the estimate of revenues and the appropriation for expenditures in the Police Services Budget by $7,500.00 Mr. Bonebrake moved, seconded by Mr. Walter, to approve the Consent Agenda as presented, with claims totaling $2,652,137.32. YEA: Bonebrake, Dunn, Loving, Walter NAY: None Motion carried: 4-0 6. Consideration and appropriate action relating to items removed from the Consent Agenda -None Consideration and appropriate action relating to an application for a final plat proposing a single- family residential development on approximately 24 acres, located northwest of the East 86+h Street North and North 1610 East Avenue intersection Wendy Kramer presented the item, recommending approval of the Final Plat for Boardwalk I at Preston Lakes. There were no comments from the audience. Following discussion, Mr. Loving moved, seconded by Mr. Bonebrake, to approve the plat, as recommended. YEA: Bonebrake, Dunn, Loving, Walter NAY: None Motion carried: 4-0 8. Consideration and appropriate action relating to a contract with BT & Co., PA of Topeka, Kansas for audit services for Fiscal Year ending June 30, 2025 Carly Novozinsky presented the item, recommending approval of a contract with BT & Co., PA of Topeka, Kansas, in the amount of $66,200.00, for auditing services related to the City and its Trust Authorities; $5,000.00, each, if more than one major program is identified through the federal grant audit required under the Single Audit Act; and, authorization to execute necessary documents. There Owasso City Council April 15, 2025 Page 2 were no comments from the audience. Following discussion, Mr. Bonebrake moved, seconded by Mr. Loving, to approve the agreement, authorize execution of documents and payment, as recommended. YEA: Bonebrake, Dunn, Loving, Walter NAY: None Motion carried: 4-0 Consideration and appropriate action relating to bids received for the East 961h Street North from North 1191h East Avenue to North 1291h East Avenue Roadway Improvement Project - West Side Dwayne Henderson presented the item, recommending to award the construction contract to Grade Line Construction of Broken Arrow, Oklahoma, in the amount of $6,869,010.60, and authorization to execute all necessary documents. There were no comments from the audience. Following discussion, Mr. Bonebrake moved, seconded by Mr. Loving, to award the bid and authorize execution of documents, as recommended. YEA: Bonebrake, Dunn, Loving, Walter NAY: None Motion carried: 4-0 10. Consideration and appropriate action relating to Resolution 2025-03, amending Section Ili(A)(5) Development Project Assistance of the Policy Guide for implementation of the Owasso Redbud District Project Plan, Tax Increment Financing District No. 1 Chris Garrett presented the item, recommending approval of Resolution 2025-03. There were no comments from the audience. Following discussion, Mr. Loving moved, seconded by Mr. Walter, to approve the resolution, as recommended. YEA: Bonebrake, Dunn, Loving, Walter NAY: None Motion carried: 4-0 11. Report from City Manager - Chris Garrett reported on the 41h Annual Spring Fling Event held April 12, 2025, the Owasso Free Landfill Day held Saturday, April 12, 2025, and upcoming Owasso Community Egg Hunt on April 19, 2025. 12. Report from City Afforney -None 13. Report from City Councilors - Councilors recognized Doug Bonebrake for his 18 years of dedicated service to the community, acknowledging his distinguished leadership, guidance, and meaningful support throughout his tenure. 14. Official Notices - The Mayor acknowledged receipt of the following: • Payroll Payment Report - pay period ending date April 5, 2025 • Healthcare Self -Insurance Claims - dated as of March 31, 2025 • Monthly Budget Status Report - March 2025 • Change Order No. 3 executed by the City Manager or designee for the New Public Works Facility 15. New Business - None 16. Adjournment Mr. Loving moved, seconded by Mr. Bonebrake, to adjourn the meeting. YEA: Bonebrake, Dunn, Loving, Walter NAY: None Motion carried: 4-0 and the meeting adjourned at 7:1 1 pm. Lyndell Dunn, Vice Mayor Juliann M. Stevens, City Clerk OWASSO PUBLIC WORKS AUTHORITY (OPWA) ..............._-_.----_... MINUTES OF REGULAR MEETING TUESDAY, APRIL 15, 2025 The Owasso Public Works Authority (OPWA) met in regular session on Tuesday, April 15, 2025, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed Friday, December 13, 2024; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 12:00 pm on Friday, April 11, 2025. 1. Call to Order - Vice Chair Lyndell Dunn called the meeting to order at 7:1 1 pm. 2. Roll Call - A quorum was declared present. Present Absent Vice Chair- Lyndell Dunn Chair- Alvin Fruga Trustee - Doug Bonebrake Trustee - Paul Loving Trustee - Cody Walter Staff: Authority Manager - Chris Garrett / Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable.) A. Approve minutes - April 1, 2025 B. Approve claims Mr. Walter moved, seconded by Mr. Loving, to approve the Consent Agenda as presented, with claims totaling $806,746.71. YEA: Bonebrake, Dunn, Loving, Walter NAY: None Motion carried: 4-0 4. Consideration and appropriate action relating to items removed from the Consent Agenda - None 5. Report from OPWA Manager - None 6. Report from OPWA Attorney - None 7. Official Notices - The Chair acknowledged receipt of the following: • Payroll Payment Report - pay period ending date April 5, 2025 • Monthly Budget Status Report- March 2025 B. New Business - None 9. Adjournment Mr. Walter moved, seconded by Mr. Bonebrake, to adjourn the meeting. YEA: Bonebrake, Dunn, Loving, Walter, Fruga NAY: None Motion carried: 4-0 and the meeting adjourned at 7:12 pm. Lyndell Dunn, Vice Chair Juliann M. Stevens, Authority Clerk OWASSO PUBLIC GOLF AUTHORITY (OPGA) MINUTES OF REGULAR MEETING TUESDAY, APRIL 15, 2025 The Owasso Public Golf Authority (OPGA) met in regular session on Tuesday, April 15, 2025, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed Friday, December 13, 2024; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 12:00 pm on Friday, April 11, 2025. 1. Call to Order- Vice Chair Lyndell Dunn called the meeting to order at 7:13 pm. 2. Roll Call - A quorum was declared present. Present Absent Vice Chair- Lyndell Dunn Chair- Alvin Fruga Trustee - Doug Bonebrake Trustee - Paul Loving Trustee - Cody Walter Staff: Authority Manager - Chris Garrett / Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable.) A. Approve minutes - April 1, 2025 B. Approve claims Mr. Bonebrake moved, seconded by Mr. Loving, to approve the Consent Agenda as presented, with claims totaling $54,398.78. YEA: Bonebrake, Dunn, Loving, Walter NAY: None Motion carried: 4-0 4. Consideration and appropriate action relating to items removed from the Consent Agenda - None 5. Report from OPGA Manager - None 6. Report from OPGA Attorney - None 7. Official Notices - The Chair acknowledged receipt of the following: • Payroll Payment Report - pay period ending date April 5, 2025 • Monthly Budget Status Report - March 2025 8. New Business - None 9. Adjournment Mr. Bonebrake moved, seconded by Mr. Loving, to adjourn the meeting. YEA: Bonebrake, Dunn, Loving, Walter NAY: None Motion carried: 4-0 and the meeting adjourned at 7:14 pm. Juliann M. Stevens, Authority Clerk Lyndell Dunn, Vice Chair Fund 01 GENERAL Claims List - 05/06/2025 Vendor Name Payable Description Payment Amount JPMORGAN CHASE BANK P&K-CHAINSAW CHAIN $186.00 JPMORGAN CHASE BANK TRACTOR SUPP-CHAINSAW $109.97 04102 OWASSO TORNADO -Total $295.97 JPMORGAN CHASE BANK BROWN FARMS -SOD $220.00 JPMORGAN CHASE BANK EAGLE REDI-CONCRETE $8,343.50 CEMETERY WALL REPLACEMENT -Total $8,563.50 AT&T PHONE USE $28,59 COMMERCIAL POWER SOLUTIONS, LLC GENERATOR REPAIR $67.50 COX COMMUNICATIONS PHONE USAGE $11.93 DORMAKABA USA INC DOOR REPAIR $3,404.10 ENTERPRISE FM TRUST APRIL FLEET LEASE $2,745.14 FLEETCOR TECHNOLOGIES MARCH FUEL $229.13 JPMORGAN CHASE BANK AMAZON -DESK ACC $22.99 JPMORGAN CHASE BANK AMAZON-EMERG LIGHT $158.99 JPMORGAN CHASE BANK AMAZON -MOUSE $8.48 JPMORGAN CHASE BANK AMAZON -PARKING SIGNS $110.13 JPMORGAN CHASE BANK AMAZON -PROTECTOR $19.99 JPMORGAN CHASE BANK BEWLEY SWEEPER-SUPP $327.59 JPMORGAN CHASE BANK COX-INTERNET $170.00 JPMORGAN CHASE BANK FRICKER ROOF-TARPING $500.00 JPMORGAN CHASE BANK LIBERTYFLAGS-FLAGS $689.10 JPMORGAN CHASE BANK LOCKE-AIR FILTER $23.76 JPMORGAN CHASE BANK LOCKE-EMERGENCY LIGHT $270.02 JPMORGAN CHASE BANK LOCKE-EXIT LIGHT $50.90 JPMORGAN CHASE BANK LOWES-CLEANING SUPP $19.54 JPMORGAN CHASE BANK LOWES-LIGHT SWITCH $6.38 JPMORGAN CHASE BANK LOWES-REFUND ($7.63) JPMORGAN CHASE BANK LOWES-SHOP SUPPLIES $93.19 JPMORGAN CHASE BANK LOWES-THERMOSTAT $94.47 JPMORGAN CHASE BANK OFFICE DEPOT -GLOVES $9.99 JPMORGAN CHASE BANK OFFICE DEPOT -REFUND ($11.29) JPMORGAN CHASE BANK OFFICE DEPOT -SPONGES $3.97 JPMORGAN CHASE BANK OFFICE DEPOT -STAMP $17.80 JPMORGAN CHASE BANK ROTOROOTER-LEAK REP $541.00 JPMORGAN CHASE BANK SAMS-PAPER TOWELS $19.98 JPMORGAN CHASE BANK SAMS-SUPPLIES $68.77 JPMORGAN CHASE BANK SAPPHIRE -WINDOW CLEAN $840.00 JPMORGAN CHASE BANK WALMART-FILE CABINET $166.99 JPMORGAN CHASE BANK WALMART-SUPPLIES $69.18 JPMORGAN CHASE BANK WALMART-SWIFFER MOP $24.94 JPMORGAN CHASE BANK ZORO TOOLS -CHAIRS $1,885.93 1 Claims List - 05/06/2025 Fund Vendor Name Payable Description Payment Amount 01 GENERAL UNIFIRST HOLDINGS LP UNIFORMS $84.44 FACILITY MAINTENANCE -Total $12,765.99 AEP/PSO ELECTRIC USE $229.70 COX COMMUNICATIONS PHONE USAGE $11.93 ENTERPRISE FM TRUST APRIL FLEET LEASE $1,173.62 FLEETCOR TECHNOLOGIES MARCH FUEL $192.76 JPMORGAN CHASE BANK ADVANCE AUTO -BATTERY $168.83 JPMORGAN CHASE BANK ADVANCE AUTO -VEHICLE $40.12 JPMORGAN CHASE BANK AMAZON -CHAIR $159.99 JPMORGAN CHASE BANK AMAZON -GARDEN HOSE $28.89 JPMORGAN CHASE BANK AMAZON -KEY FOB $6.59 JPMORGAN CHASE BANK AMAZON-MISC SUPPLIES $8.28 JPMORGAN CHASE BANK AMAZON -VEHICLE ITEMS $35.97 JPMORGAN CHASE BANK PAYPAL-STERILIZATION $75.00 JPMORGAN CHASE BANK TACTACAM-ANNUAL PLAN $120.00 ROSERUSH SERVICES LLC SHELTER PRO SOFTWARE $495.00 WATERSTONE CLEANERS MARCH DRY CLEANING $187.15 GEN ANIMAL CONTROL - Total $2,933.83 AEPIPSO ELECTRIC USE $23.22 BILLY BASORE FEBRUARY DIRT $108.33 BILLY BASORE MARCH DIRT $216.66 SPOK INC. PAGER USE $10.61 UNIFIRST HOLDINGS LP UNIFORM SERVICES $28.80 GEN CEMETERY -Total $387.62 JPMORGAN CHASE BANK AMAZON -COCOA MIX $8.68 JPMORGAN CHASE BANK AMAZON-PLASTICWARE $43.12 JPMORGAN CHASE BANK AMAZON -SUPPLIES $188.42 JPMORGAN CHASE BANK SAMS-CRACKERS, DIP $34.80 KATHLEEN M ROGERS SEWING CLASSES $80.00 SUSAN R CHERMACK APRIL PAINTING CLASS $240.00 TREASURER PETTY CASH CC CLASS REF-CSMASHEY $30.00 GEN COMM CTR DONATIONS -Total $625.02 AEP/PSO ELECTRIC USE $507.30 COX COMMUNICATIONS PHONE USAGE $19.88 DORMAKABA USA INC DOOR REPAIR $2,219,14 IMPERIAL LLC COFFEE SUPPLIES $109.52 JPMORGAN CHASE BANK AMAZON -BATTERIES $19.27 JPMORGAN CHASE BANK AMAZON -BATTERY CASE $77.59 JPMORGAN CHASE BANK AMAZON -CARDS, HOLDER $44.81 JPMORGAN CHASE BANK AMAZON -CERTIFICATES $38.00 JPMORGAN CHASE BANK AMAZON -ENVELOPES $6.99 2 Claims List - 05/06/2025 Fund Vendor Name Payable Description Payment Amount 01 GENERAL JPMORGAN CHASE BANK AMAZON -EXTENSION CORD $17.09 JPMORGAN CHASE BANK AMAZON-HDMI ADAPTERS $28.98 JPMORGAN CHASE BANK AMAZON -HYGIENE BAGS $18.55 JPMORGAN CHASE BANK AMAZON -TAPE DISPENSER $4.19 JPMORGAN CHASE BANK CINTAS-PAPER PROD $1,005.79 JPMORGAN CHASE BANK COX-WIFI $180.00 JPMORGAN CHASE BANK ONG-GAS USAGE $448.38 JPMORGAN CHASE BANK QUIT BUGGIN-PEST $95.00 JPMORGAN CHASE BANK SAMS-COPY PAPER $41.78 JPMORGAN CHASE BANK SAMS-CUPS,BATTERIES $55.96 JPMORGAN CHASE BANK SAMS-LYSOL, KLEENEX $45.64 JPMORGAN CHASE BANK SAMS-PAPER PROD $63.05 JPMORGAN CHASE BANK WALMART-EASTER PRIZES $42.89 GEN COMMUNITY CENTER • Total $5,089.80 COX COMMUNICATIONS PHONE USAGE $31.80 ENTERPRISE FM TRUST APRIL FLEET LEASE $2,558.41 FLEETCOR TECHNOLOGIES MARCH FUEL $325.20 INCOG QUARTER DUES $7,555.00 JPMORGAN CHASE BANK COLUMN -LEGAL NOTICE $59.30 JPMORGAN CHASE BANK COLUMN -LEGAL NOTICES $233.54 JPMORGAN CHASE BANK CORNERSTONE-GFI TEST $15.19 JPMORGAN CHASE BANK DOLLAR GENERAL-SUPP $6.21 JPMORGAN CHASE BANK INTL CODE -DUES $170.00 JPMORGAN CHASE BANK NON -PROFIT -CONFERENCE $175.00 JPMORGAN CHASE BANK OK MUNI-CONFERENCE $600.00 JPMORGAN CHASE BANK TOMMYS-FLEET $86.46 TULSA COUNTY CLERK TULSA COUNTY FILING $18.00 GEN COMMUNITY DEVELOPMENT - Total $11,834.11 AEP/PSO ELECTRIC USE $21.58 JPMORGAN CHASE BANK 41MPRINT-MARKETING $672.35 JPMORGAN CHASE BANK AMAZON -COMMAND STRIPS $11.99 JPMORGAN CHASE BANK AMAZON -ERASE BOARD $24.50 JPMORGAN CHASE BANK MEETING EXP 04/03 $76.00 JPMORGAN CHASE BANK MERRICK-MARKETING $525.00 TREASURER PETTY CASH S WINGERT-PER DIEM $756.40 GEN ECONOMIC DEV -Total $2,087.82 AEP/PSO ELECTRIC USE $293.27 JPMORGAN CHASE BANK OK POLICE -UNIFORMS $46.00 JPMORGAN CHASE BANK SPECIAL OPS-REFUND ($83.99) JPMORGAN CHASE BANK SPECIAL OPS-UNIFORMS $614.93 JPMORGAN CHASE BANK WALMART-PRISON BOARD $73.05 3 Claims List - 05/06/2025 Fund Vendor Name Payable Description Payment Amount 01 GENERAL TYLER TECHNOLOGIES, INC. FY25 MAINTENANCE $25,588.09 GEN EMERG COMMUNICATIONS -Total $26,531.35 AEP/PSO ELECTRIC USE $122.50 AT&T PHONE USE $28.59 COX COMMUNICATIONS PHONE USAGE $3.98 ENTERPRISE FM TRUST APRIL FLEET LEASE $586.81 FLEETCOR TECHNOLOGIES MARCH FUEL $37.55 JPMORGAN CHASE BANK SUMNER-COPIES $54.80 VERDIGRIS VALLEY ELECTRIC COOP STORM SIRENS $129.56 GEN EMERG PREPAREDNESS -Total $963.79 COX COMMUNICATIONS PHONE USAGE $31.80 ENTERPRISE FM TRUST APRIL FLEET LEASE $2,033.97 FLEETCOR TECHNOLOGIES MARCH FUEL $323.97 JPMORGAN CHASE BANK ACCURATE-DEO TRAINING $990.00 JPMORGAN CHASE BANK OFFICE DEPOT -NOTEPADS $28.32 JPMORGAN CHASE BANK STAPLES -COPY PAPER $201.56 OZARK LASER SYSTEMS TOPNET LIVE $1,640.00 UNIFIRST HOLDINGS LP UNIFORM SERVICES $57.03 UNITED STATES CELLULAR CORPORATION CELL PHONES $57.90 GEN ENGINEERING -Total $5,364.55 COX COMMUNICATIONS PHONE USAGE $31.80 JPMORGAN CHASE BANK AMAZON -HIGHLIGHTERS $4.28 JPMORGAN CHASE BANK AMAZON -TONER $209.87 REGIONTRACK, INC. OWASSO ECON SUMMIT $5,000.00 SAFECHECKS CHECKS $1,084.13 SUMNERONE INC COPIERSERVICES $62.00 GEN FINANCE -Total $6,392.08 AEP/PSO ELECTRIC USE $3,106.81 AT&T PHONE USE $114.35 ENTERPRISE FM TRUST APRIL FLEET LEASE $1,208.61 FLEETCOR TECHNOLOGIES MARCH FUEL - $48.92 GRAND GATEWAY ECO. DEV. ASSC. PELIVAN TRANSIT $18,142.50 INCOG INCOG CTAG $1,718.75 JPMORGAN CHASE BANK AMER WASTE-DUMPSTER $249.84 JPMORGAN CHASE BANK CORNERSTONE -PLANTS $603.90 JPMORGAN CHASE BANK IMPERIAL -COFFEE SUPP $228.47 JPMORGAN CHASE BANK OFFICE DEPOT -SUPPLIES $6.35 JPMORGAN CHASE BANK ONG-GAS USAGE $874.70 JPMORGAN CHASE BANK SAMS-SUPPLIES $46.73 JPMORGAN CHASE BANK ZOOM -SUBSCRIPTION $149.90 TULSA COUNTY ELECTION BOARD FEB 2025 ELECTION $9,231.96 4 Claims List - 05/06/2025 Fund Vendor Name Payable Description Payment Amount 01 GENERAL GEN GENERAL GOVERNMENT -Total $35,731.79 AEP/PSO ELECTRIC USE $74.50 COX COMMUNICATIONS PHONE USAGE $3.98 JPMORGAN CHASE BANK AMAZON -EXIT SIGN $303.49 JPMORGAN CHASE BANK ONG-GAS USAGE $168.50 JPMORGAN CHASE BANK SAPPHIRE -WINDOW CLEAN $110.00 GEN HISTORICAL MUSEUM -Total $660.47 JPMORGAN CHASE BANK SUNDANCE-COPY PAPER $211.44 GEN HR - CHAR INITIATIVE - Total $211.44 COX COMMUNICATIONS PHONE USAGE $15.90 JPMORGAN CHASE BANK AMAZON -ADDRESS LABELS $26.99 JPMORGAN CHASE BANK GODADDY-DOMAIN RENEW $44.34 JPMORGAN CHASE BANK OFFICE DEPOT -BATTERY $8.17 JPMORGAN CHASE BANK PIKEPASS-FEES $11.64 JPMORGAN CHASE BANK WALMART-CHAIR $269.99 GEN HUMAN RESOURCES -Total $377.03 AT&T PHONE USE $28.59 AT&T MOBILITY PUBLIC SAFE WIRELESS $83.35 BLUE ENERGY FUELS LLC CNG FUEL MARCH 25 $16.47 CIVICPLUS, LLC WEBSITE HOSTING $9,170.79 COX COMMUNICATIONS PHONE USAGE $23.85 FLEETCOR TECHNOLOGIES MARCH FUEL $46.41 JPMORGAN CHASE BANK AMAZON -BACKUP TAPES $1,224.46 JPMORGAN CHASE BANK AMAZON -LABEL TAPE $34.78 JPMORGAN CHASE BANK EBAY-ADAPTER $12.99 JPMORGAN CHASE BANK HOME DEPOT -ELECT PART $364.30 PEAK UPTIME NETAPP RENEWAL $15,687.56 RAMUNDSEN SUPERIOR HOLDINGS ERP SETUP TRAVEL EXP $4,149.48 WILLIAM JOSEPH BLACKARD TREE TRIMMING $1,500.00 GEN INFORMATION TECH -Total $32,343.03 COX COMMUNICATIONS PHONE USAGE $31.80 ENTERPRISE FM TRUST APRIL FLEET LEASE $t,019.57 FLEETCOR TECHNOLOGIES MARCH FUEL $83.90 JPMORGAN CHASE BANK CHAMBER -DC FLYIN $1,790.00 JPMORGAN CHASE BANK CHAMBER -FEES $280.00 JPMORGAN CHASE BANK LODGING EXP 04107-10 $2,967.13 JPMORGAN CHASE BANK MEETING EXP 03128 $37.20 JPMORGAN CHASE BANK MEETING EXP 03/31 $40.19 JPMORGAN CHASE BANK MEETING EXP 04/03 $38.40 JPMORGAN CHASE BANK MEETING EXP 04/04 $59.93 5 Fund 01 GENERAL Claims List - 05/06/2025 Vendor Name JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK Payable Description Payment Amount MEETING EXP 04110 $382.28 MEETING EXP 04/14 $104.19 OFFICE DEPOT -INK PENS $27.04 OMAG-CONFERENCE $800.00 SAMS-KLEENEX $17.94 TRAVEL EXP 04/07-10 $785.36 TRAVEL EXP 04/08-09 $334.83 GEN MANAGERIAL -Total $8,799.76 COX COMMUNICATIONS PHONE USAGE $15.90 JPMORGAN CHASE BANK AMAZON -CALL LOG BOOKS $18.58 JPMORGAN CHASE BANK OFFICE DEPOT -MARKERS $20.07 JPMORGAN CHASE BANK OFFICE DEPOT -PLATE $21.59 JPMORGAN CHASE BANK SUMNER-COPIER $24.73 TYLER TECHNOLOGIES, INC. CREDIT CARD FEES $943.00 YOUTH SERVICES OF TULSA YOUTH SERVICES $8,250.00 GEN MUNICIPAL COURT -Total $9,293.87 AEP/PSO ELECTRIC USE $2,151.79 COX COMMUNICATIONS PHONE USAGE $3.98 EASON COLLISION SPECIALISTS INC TRUCK REPAIR $4,297.08 ENTERPRISE FM TRUST APRIL FLEET LEASE $2,358.32 FLEETCOR TECHNOLOGIES MARCH FUEL $668.28 FOUNTAIN PEOPLE RAYOLA SPRAY PAD REP $443.44 JPMORGAN CHASE BANK AMAZON -POWER CORD $32.03 JPMORGAN CHASE BANK AMAZON -SOUND CABLES $25.99 JPMORGAN CHASE BANK CORNERSTONE -CAPS $10.22 JPMORGAN CHASE BANK CORNERSTONE -CHALK $5.99 JPMORGAN CHASE BANK CORNERSTONE -PLANTS $529.30 JPMORGAN CHASE BANK CORNERSTONE -SAW CHAIN $56.80 JPMORGAN CHASE BANK CORNERSTONE -SCREWS $1.00 JPMORGAN CHASE BANK CORNERSTONE -SOLDER $57.34 JPMORGAN CHASE BANK JANI KING -JANITORIAL $1,846.31 JPMORGAN CHASE BANK LOWES-BUCKET $5.42 JPMORGAN CHASE BANK LOWES-PAVERS $19.92 JPMORGAN CHASE BANK LOWES-SEED $43.96 JPMORGAN CHASE BANK ONG-GAS USAGE $116.01 STAUFFER ENTERPRISES INC CENTENNIAL LAWN SVC $2,150.00 STAUFFER ENTERPRISES INC CENTENNIAL MOWING $2,150.00 UNIFIRST HOLDINGS LP UNIFORMS $92.34 WASHINGTON CO RURAL WATER DISTRICT MCCARTY PARK WATER $36.00 GEN PARKS -Total $17,101.52 COX COMMUNICATIONS PHONE USAGE $15.90 Fund 01 Claims List - 05/06/2025 Vendor Name GENERAL JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK WORLEYS GREENHOUSE & NURSERY, INC Payable Description Payment Amount AMAZON -EASEL $29.99 AMAZON -EVENT SUPPLIES $7.99 AMAZON -EVENT WAGON $59.98 AMAZON -FIRST AID KIT $68.75 AMAZON-OFC CLEANER $29.22 AMAZON -REFUND ($65.95) AMAZON -SUPPLIES $77.02 AMAZON-TAPE/CLEANING $19.02 AMAZON -UNIFORMS $387.50 BLUEPAW-ENGINEER $225.00 SAVON-SUPPLIES $246.00 TULSA BALLOONS -SHOW $560-00 WALMART-SPRAY PAINT $20.94 REDBUD TREES $1,279.16 GEN RECREATION & CULTURE -Total $2,960.52 BLUE ENERGY FUELS LLC CNG FUEL MARCH 25 $26.89 ENTERPRISE FM TRUST APRIL FLEET LEASE $4,698.64 FLEET FUELS LLC GAS/FUEL $176.77 FLEETCOR TECHNOLOGIES MARCH FUEL $2,770.38 JPMORGAN CHASE BANK AMAZON-HYD DRINKS $62.71 JPMORGAN CHASE BANK BUMPER -SHOP TOWELS $41.98 JPMORGAN CHASE BANK GRAINGER-SFTY VESTS $41.71 JPMORGAN CHASE BANK HARD HAT-SFTY GLOVES $91.88 SOURCEONE MANAGEMENT SERVICES INC LAWM MAINTENANCE $676.00 SOURCEONE MANAGEMENT SERVICES INC LAWN MAINTENANCE $4,430.00 SPOK INC. PAGER USE $68.11 STANDARD SUPPLY LAWN & GARDEN MOWER DECK BELT $116.09 TULSA NEW HOLLAND INC WOODS BRUSH HOG $4,915.00 UNIFIRST HOLDINGS LP UNIFORM SERVICES $253.14 GEN STORMWATERNEG -Total $18,369.30 TREASURER PETTY CASH AMER FID REF-K RICH $59.76 TREASURER PETTY CASH AMER FID REF-S BROWN $18.50 TREASURER PETTY CASH CC DEP REF-HIGHTOWER $100.00 TREASURER PETTY CASH CC DEP REF-HOLLAND $50.00 TREASURER PETTY CASH CC DEP REF -HOUSE $50.00 TREASURER PETTY CASH CC DEP REF-KELLEY $50.00 TREASURER PETTY CASH CC DEP REF -RAY $100.00 TREASURER PETTY CASH CC DEP REF-REICHMUTH $50.00 TREASURER PETTY CASH CC DEP REF -RUST $50.00 TREASURER PETTY CASH CC DEP REF-SIMONS $200-00 TREASURER PETTY CASH CC DEP REF-STOLL $50.00 7 Claims List - 05/06/2025 Fund Vendor Name Payable Description Payment Amount 01 GENERAL TREASURER PETTY CASH PERMIT REF-WILSON $79.00 GENERAL -Total $857.26 GENERAL -Total $210,541.42 20 AMBULANCE SERVICE ESO SOLUTIONS INC SOFTWARE $2%848.58 FLEETCOR TECHNOLOGIES MARCH FUEL $3,542.78 JPMORGAN CHASE BANK AMAZON-M4 MIRROR $20.69 JPMORGAN CHASE BANK AUTOZONE-M4 BULB $17.99 JPMORGAN CHASE BANK BOUND TREE -SUPPLIES $196.18 JPMORGAN CHASE BANK ESO-CONFERENCE $1,249.00 JPMORGAN CHASE BANK LIFE ASSIST -SUPPLIES $2,681.09 JPMORGAN CHASE BANK OKGOV-CC FEE $24.60 JPMORGAN CHASE BANK OKGOV-OSDH PMD $1,002.50 JPMORGAN CHASE BANK TRAVEL EXP 04/21-26 $399.96 JPMORGAN CHASE BANK UPS -SHIPPING $145.71 MEDICLAIMS INC BILLING SERVICES $15,621.06 AMBULANCE -Total $54,750.14 ANDERSON WATSON JR AMBULANCE REFUND $40.00 BERTHA SEE AMBULANCE REFUND $290.00 BONNIE CALDWELL AMBULANCE REFUND $1,351.00 ELVA BASE AMBULANCE REFUND $32.06 HANNAH BENTLEY AMBULANCE REFUND $165.28 JAMES WALTMAN AMBULANCE REFUND $100.00 MANUEL MARQUEZ AMBULANCE REFUND $125.00 MARSHALL JOHNSON AMBULANCE REFUND $280.00 ROBERT SCHIRMER AMBULANCE REFUND $100.00 SCOTT WILLIAMS AMBULANCE REFUND $35.00 SYLVIACOLLINS AMBULANCE REFUND $60.54 TREASURER PETTY CASH AMB REF-KOWALSKI $603.43 UNA BARBEE AMBULANCE REFUND $100.00 AMBULANCE SERVICE -Total $3,282.31 AMBULANCE SERVICE -Total $58,032.45 21 E-911 AT&T PHONE USE $462.86 COX COMMUNICATIONS T1 CIRCUITS $229.00 DEPARTMENT OF PUBLIC SAFETY OLETS ACCESS $851.00 JPMORGAN CHASE BANK APCO-DISPATCH TRNG $35.00 JPMORGAN CHASE BANK MEETING EXP 04/15 $67.16 JPMORGAN CHASE BANK OFFICE DEPOT -BATTERY $3.69 JPMORGAN CHASE BANK OWL ANCHOR -UNIFORMS $143.75 E911 COMMUNICATIONS -Total $1,792.46 E-911 -Total $1,792.46 Claims List - 05/06/2025 Fund Vendor Name Payable Description Payment Amount 25 HOTEL TAX JPMORGAN CHASE BANK GREAT SOUTH -WEB HOST $500.00 HOTEL TAX ECON DEV -Total $500.00 COX COMMUNICATIONS PHONE USAGE $7.95 JPMORGAN CHASE BANK SHERWINWILLIAM-PRIMER $52.74 JPMORGAN CHASE BANK WALMART-TAPE $21.55 STRONG NEIGHBORHOODS -Total $82.24 HOTELTAX -Total $58224 27 STORMWATER MANAGEMENT AEP/PSO ELECTRIC USE $252.89 COX COMMUNICATIONS PHONE USAGE $7.95 ENTERPRISE FM TRUST APRIL FLEET LEASE $1,041.60 GREEN COUNTRY TESTING, INC SURFACE WATER TESTING $410.00 JPMORGAN CHASE BANK 41MPRINT-FLOWER SEEDS $455.94 JPMORGAN CHASE BANK AAAC-BEAVER REMOVAL $1,296.00 JPMORGAN CHASE BANK LOT 109-PARKING FEE $6.00 JPMORGAN CHASE BANK LOWES-ICE CHEST $61.72 JPMORGAN CHASE BANK OFFICE DEPOT -JOURNAL $48.44 JPMORGAN CHASE BANK PATRIOTGC-SW WORKSHOP $516.70 JPMORGAN CHASE BANK SITEONE-STRAINER $48.87 JPMORGAN CHASE BANK TRACTOR SUPP-SPRAYER $11.99 SOURCEONE MANAGEMENT SERVICES INC LAWN MAINTENANCE $9,783.30 TULSA COUNTY ADMIN SERVICES DOOR HANGERS $94.22 UNIFIRST HOLDINGS LP UNIFORM SERVICES $19.53 UNITED STATES CELLULAR CORPORATION CELL PHONES $64.36 STORMWATER-STORMWATERNEG -Total $14,119.51 STORMWATER MANAGEMENT -Total $14,119.51 34 VISION TAX COLUMN SOFTWARE PBC PUBLICATION $54.46 96TH FROM 119TH TO BRIDGE - Total $54.46 VISION TAX -Total $54.46 37 SALES TAX FIRE CONRAD FIRE EQUIPMENT INC. THERMAL IMAGE CAMERAS $9,288.13 F5 OPERATIONS LLC ROOF REP TRNG BUILD $1,095.84 ARPA-CHEROKEE NATION -Total $10,383.97 AEP/PSO ELECTRIC USE $3,945.25 AT&T PHONE USE $28.59 COX COMMUNICATIONS PHONE USAGE $131.19 ENTERPRISE FM TRUST APRIL FLEET LEASE $5,264.85 F5 OPERATIONS LLC ROOF REP TRNG BUILD $926.32 FLEETCOR TECHNOLOGIES MARCH FUEL $2,695.15 HERITAGE LANDSCAPING LLC APRIL MOWING $1,125.00 JPMORGAN CHASE BANK AMAZON -BATTERY $649.99 JPMORGAN CHASE BANK AMAZON -BIG EASY TOOL $166.22 9 Claims List - 05/06/2025 Fund Vendor Name Payable Description Payment Amount 37 SALES TAX FIRE JPMORGAN CHASE BANK AMAZON-DEF PUMP $132.96 JPMORGAN CHASE BANK AMAZON -MASK FILTERS $94,99 JPMORGAN CHASE BANK AMAZON-UPFITTING $10.99 JPMORGAN CHASE BANK B&H-PARTS $151.27 JPMORGAN CHASE BANK BLUEBEAM-PLANS REVIEW $330.00 JPMORGAN CHASE BANK CONRAD FIRE-E2 LIGHT $328.95 JPMORGAN CHASE BANK CUMMINS-El LEAK $356.80 JPMORGAN CHASE BANK GODADDY-DOMAIN RENEW $130.84 JPMORGAN CHASE BANK LODGING EXP 03/30-4/4 $632.50 JPMORGAN CHASE BANK LOWES-PLUMBING SUPP $53.06 JPMORGAN CHASE BANK ONG-GAS USAGE $1,831.91 JPMORGAN CHASE BANK PIKEPASS-FEES $37.01 JPMORGAN CHASE BANK RAM MOUNTS-IPAD $367.76 JPMORGAN CHASE BANK SAFE KIDS -CAR SEAT $55.00 JPMORGAN CHASE BANK SAMS-SUPPLIES $685.82 JPMORGAN CHASE BANK SHI-COMP WINDOWS $650.80 JPMORGAN CHASE BANK TIMETOSHINE-FLEET $180.00 JPMORGAN CHASE BANK TRAVEL EXP 03130-4/4 $67.38 JPMORGAN CHASE BANK UETULSA-TW4 REPAIRS $9,235.23 REACH CLOTHING LLC EMBROIDERY LOGO $472.00 TYLER TECHNOLOGIES, INC. FIRE PREVENT SOFTWARE $5,420.00 SALES TAX FUND -FIRE -Total $36,157.83 SALES TAX FIRE - Total $46,541.80 38 SALES TAX POLICE JPMORGAN CHASE BANK BEST BUY-EXT DRIVES $739.92 04/020WASSO TORNADO -Total $739.92 JPMORGAN CHASE BANK LOCKE-RANGE BLDG $164.54 JPMORGAN CHASE BANK LOCKE-REFUND ($291.46) JPMORGAN CHASE BANK LOWES-RANGE BLDG $440.61 JPMORGAN CHASE BANK LOWES-REFUND ($68.66) RANGE SYSTEMS INC RANGE TURNING TARGET $58,385.00 TABLE MOUNTAIN GROUP LLC FORCE SIMULATOR $58,700,00 P.D. MULTI -USE STRUCTURE - Total $117,330.03 AEP/PSO ELECTRIC USE $4,581.23 AT&T PHONE USE $28.59 AT&T MOBILITY PUBLIC SAFE WIRELESS $141.96 COX COMMUNICATIONS PHONE USAGE $226.60 ENTERPRISE FM TRUST APRIL FLEET LEASE $2,943.77 FLEETCOR TECHNOLOGIES MARCH FUEL $13,422.29 JPMORGAN CHASE BANK AMAZON -DRONE ITEMS $1,906.57 JPMORGAN CHASE BANK AMAZON-EXT DRIVES $349.95 JPMORGAN CHASE BANK AMAZON -FLUSH VALVE $159.00 10 Claims List - 05/06/2025 Fund Vendor Name Payable Description Payment Amount 38 SALES TAX POLICE JPMORGAN CHASE BANK CAREER FAIR EXP 04107 $53.16 JPMORGAN CHASE BANK EAST SIDE VET-K9 MED $513.50 JPMORGAN CHASE BANK GDIT FAA -REGISTRATION $5.00 JPMORGAN CHASE BANK GODADDY-DOMAIN RENEW $306.04 JPMORGAN CHASE BANK GODADDY-WEB HOSTING $203.76 JPMORGAN CHASE BANK GRAINGER-FLUSH HANDLE $28.06 JPMORGAN CHASE BANK GRAINGER-SFTY FLARES $459.68 JPMORGAN CHASE BANK HARBOR FRE-VEH JACKS $179.98 JPMORGAN CHASE BANK JACKSON MECH-AC REP $335.00 JPMORGAN CHASE BANK LOCKE-PLUMBING SUPP $17.29 JPMORGAN CHASE BANK LOCKE-URINAL REPAIR $3.21 JPMORGAN CHASE BANK LODGING EXP 04/13-18 $960.00 JPMORGAN CHASE BANK LODGING EXP 3/30-4/3 $591.00 JPMORGAN CHASE BANK LOWES-DRAIN REPAIR $17.36 JPMORGAN CHASE BANK LOWES-FIRE EXT $85.96 JPMORGAN CHASE BANK LOWES-MISC SUPPLIES $36.76 JPMORGAN CHASE BANK LOWES-WATER $25.92 JPMORGAN CHASE BANK MEETING EXP 04/16 $22.50 JPMORGAN CHASE BANK MEETING EXP 04/18 $23.88 JPMORGAN CHASE BANK NEAR -SWAT EARPCS $918.96 JPMORGAN CHASE BANK OFFICE DEPOT -DIVIDER $1.70 JPMORGAN CHASE BANK ONG-GAS USAGE $1,482.14 JPMORGAN CHASE BANK OREILLY-VEHICLE ITEMS $22.46 JPMORGAN CHASE BANK OREILLY-WIPER BLADES $45.88 JPMORGAN CHASE BANK SAMS-DRONE ITEMS $545.00 JPMORGAN CHASE BANK SAMS-PAPER GOODS $332.99 JPMORGAN CHASE BANK SPECIAL OPS-UNIFORMS $109.99 JPMORGAN CHASE BANK TULSA COMM-TRAINING $750.00 JPMORGAN CHASE BANK USPS-MAILING FEE $30.65 JPMORGAN CHASE BANK VISUAL FORCE -HARDWARE $148.20 MTM RECOGNITION CORPORATION PD BADGES $1,571.83 OWASSO FOP LODGE #149 POLICE DEPT LEGAL DEFENSE $220.50 SUMNERONE INC COPIER LEASE $424.00 SUMNERONE INC COPIER RENTAL OVERAGE $270.18 SUMNERONE INC COPIER RENTAL -OVERAGE $158.10 WATERSTONE CLEANERS MARCH DRY CLEANING $1,069.85 SALES TAX FUND -POLICE -Total $35,730.45 SALES TAX POLICE -Total $153,800.40 39 SALES TAX STREETS JPMORGAN CHASE BANK VERMEER-CHIPPER RENT $2,375.00 TULSA COUNTY HIGHWAY CONSTRUCTION POST &ANCHORS $1,180.50 04102 OWASSO TORNADO -Total $3,555.50 11 Claims List - 05/06/2025 Fund Vendor Name Payable Description Payment Amount 39 SALES TAX STREETS AEP/PSO ELECTRIC USE $3,019,53 BILLY BASORE FEBRUARY DIRT $108.33 BILLY BASORE MARCH DIRT $216.66 BLUE ENERGY FUELS LLC CNG FUEL MARCH 25 $91.79 CAMO FARMS INC ASPHALT $336.00 COX COMMUNICATIONS PHONE USAGE $7.95 ENTERPRISE FM TRUST APRIL FLEET LEASE $1,107.25 FLEET FUELS LLC GAS/FUEL $176.77 FLEETCOR TECHNOLOGIES MARCH FUEL $2,003.68 JPMORGAN CHASE BANK AMAZON-HYD DRINKS $62.71 JPMORGAN CHASE BANK ATWOOD-HITCH TUBE $29.98 JPMORGAN CHASE BANK ATWOOD-RAIN JACKET $69.99 JPMORGAN CHASE BANK AUTOZONE-BOX CUTTER $11.99 JPMORGAN CHASE BANK BROWN FARMS -SOD $70.00 JPMORGAN CHASE BANK BUMPER -JUMPER CABLES $55.00 JPMORGAN CHASE BANK EQUIP ONE -COMPACTOR $92.99 JPMORGAN CHASE BANK EQUIP ONE -REFUND ($34.00) JPMORGAN CHASE BANK GADES SALES -POWER SUP $83.98 JPMORGAN CHASE BANK GRAINGER-SFTY VESTS $41.71 JPMORGAN CHASE BANK GREENHILL-CONCRETE $712.50 JPMORGAN CHASE BANK HARD HAT-SFTY GLOVES $91.88 JPMORGAN CHASE BANK HOME DEPOT-CLEARWELD $14.72 JPMORGAN CHASE BANK HOME DEPOT -JOB BOX $599.00 JPMORGAN CHASE BANK HOME DEPOT -WING NUT $33.90 JPMORGAN CHASE BANK LODGING EXP 03123-27 $1,181.68 JPMORGAN CHASE BANK LOWES-FORM BOARDS $102.99 JPMORGAN CHASE BANK LOWES-LOCKS $28.26 JPMORGAN CHASE BANK LOWES-LUMBER $202.54 JPMORGAN CHASE BANK NEXAIR-BOTTLE RENTALS $51.36 JPMORGAN CHASE BANK PIKEPASS-FEES $33.16 JPMORGAN CHASE BANK WARREN CAT-BACKHOE $1,675.00 KIMLEY-HORN AND ASSOCIATES INC ENGINEERING SERVICES $1,822.50 SPOK INC. PAGER USE $185.42 TLS GROUP INC SIGNAL MAST REPAIR $2,897.00 TULSA COUNTY HIGHWAY CONSTRUCTION STREETSIGNS $1,581.00 UNIFIRST HOLDINGS LP UNIFORM SERVICES $364.13 WASHINGTON CO RURAL WATER DISTRICT 116 LANDSCAPE IRRIG $96.00 SALES TAX FUND -STREETS -Total $19,225.35 GRADE LINE CONSTRUCTION CONSTRUCTION SERVICES $221,355.03 STREET REHAB FY23-24 -Total $221,355.03 SALES TAX STREETS -Total $244,135.88 12 Claims List - 05/06/2025 Fund Vendor Name Payable Description Payment Amount 40 CAPITAL IMPROVEMENTS ANNE R WEATHERL REVOCABLE TRUST ROW ACQUISITION $40,000.00 LIFE COVENANT CHURCH INC ROW ACQUISITION $6,125.72 TULSA COUNTY CLERK TULSA COUNTY FILING $120,00 UNIVERSAL FIELD SERVICES INC MILEAGE $121.80 UNIVERSAL FIELD SERVICES INC ROW ACQUISITION SVCS $6,950.00 96TH FROM 134TH TO 145TH - Total $53,317.52 GARVER ENGINEERING SERVICES $4,716.00 CIP 106/129 INTERSECT IMP -Total $4,716.00 JPMORGAN CHASE BANK EATON ELECT-VEH UPFIT $3,250.00 CIP POLICE VEHICLES -Total $3,250.00 CAPITAL IMPROVEMENTS -Total $61,283.52 44 TRANSPORTATION TAX KIMLEY-HORN AND ASSOCIATES INC ENGINEERING SERVICES $37,324.60 106TH ST 129TH TO 145TH -Total $37,324.60 GARVER ENGINEERING SERVICES $52,933.58 96TH ST MINGO TO GARNETT -Total $52,933.58 WALTON PROPERTY SERVICES LLC LAND APPRAISAL $1,600.00 RANCH CREEK TRAIL -Total $1,600.00 TRANSPORTATION TAX -Total $91,858.18 70 FLEET MAINTENANCE AEP/PSO ELECTRIC USE $671.68 COX COMMUNICATIONS PHONE USAGE $15.90 CROW BURLINGAME COMPANY CORE CREDIT ($30.00) CROW BURLINGAME COMPANY PART $163.81 CROW BURLINGAME COMPANY PARTS FOR RESALE $1,709.30 CROW BURLINGAME COMPANY RETURN CREDIT ($163.81) CROW BURLINGAME COMPANY STOCK PART $244.77 FLEETCOR TECHNOLOGIES MARCH FUEL $36.65 JPMORGAN CHASE BANK AMAZON -CHAIR MATS $33.90 JPMORGAN CHASE BANK AMAZON -FILER SORTER $23.85 JPMORGAN CHASE BANK AMAZON-INBOX FILES $21.59 JPMORGAN CHASE BANK AMAZON -LABELS $14.49 JPMORGAN CHASE BANK AMERIFLEX-FITTING $52.50 JPMORGAN CHASE BANK ATWOOD-SAFETY BOOTS $169.95 JPMORGAN CHASE BANK BEST CHOICE-WND SHLD $1,516.12 JPMORGAN CHASE BANK CENTRAL POWER -TOOLS $28.49 JPMORGAN CHASE BANK CHRIST BRO-ALIGNMENT $113.35 JPMORGAN CHASE BANK HESSELBEIN-TIRES $1,721.72 JPMORGAN CHASE BANK IMPERIAL -FLOOR DRI $51.58 JPMORGAN CHASE BANK IMPERIAL -PAINT $89.32 JPMORGAN CHASE BANK IMPERIAL -PUMP $47.57 JPMORGAN CHASE BANK IMPERIAL -TOGGLE $54.92 13 Claims List - 05/06/2025 Fund Vendor Name Payable Description Payment Amount 70 FLEET MAINTENANCE JPMORGAN CHASE BANK JACK KISSEE-TRANS REP $1,733.80 JPMORGAN CHASE BANK JIM GLOVER -BOOSTER $1,289.10 JPMORGAN CHASE BANK JIM GLOVER -BUMPER REP $1,245,69 JPMORGAN CHASE BANK JIM GLOVER -FUEL PUMP $325.60 JPMORGAN CHASE BANK LOWES-SUPPLIES $59.22 JPMORGAN CHASE BANK OFFICE DEPOT -PEN CUP $8.32 JPMORGAN CHASE BANK OFFICE DEPOT -REFUND ($18.58) JPMORGAN CHASE BANK OFFICE DEPOT -SORTER $11.29 JPMORGAN CHASE BANK OFFICE DEPOT -STAMP $18.58 JPMORGAN CHASE BANK OFFICE DEPOT -SUPPLIES $5.29 JPMORGAN CHASE BANK OFFICE DEPOT -TAPE $10.69 JPMORGAN CHASE BANK ONG-GAS USAGE $503.27 JPMORGAN CHASE BANK PTG-CLAMPS $291.98 JPMORGAN CHASE BANK ROCK AUTO -ACTUATOR $81.78 JPMORGAN CHASE BANK ROCK AUTO -BRAKES $1,610.02 JPMORGAN CHASE BANK SAMS-SUPPLIES $7.96 JPMORGAN CHASE BANK SAMS-WATER TOWELS $49.68 JPMORGAN CHASE BANK SOUTHERN TIRE -TIRES $1,944.84 JPMORGAN CHASE BANK SPEEDTECH-MOUNTS $30.96 JPMORGAN CHASE BANK UNITED FORD -CALIPER $165.56 JPMORGAN CHASE BANK UNITED FORD-HVAC LINE $76.91 JPMORGAN CHASE BANK WELDON PARTS -DRUMS $1,134.76 JPMORGAN CHASE BANK WELDON PARTS -REFUND ($2,252.07) JPMORGAN CHASE BANK WELDON-PADS & TOOLS $556.92 UNIFIRST HOLDINGS LP UNIFORMS $166.96 FLEET MAINTENANCE -Total $15,646.18 FLEET MAINTENANCE -Total $15,646.18 76 WORKERS' COMP SELF -INS CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS $4,685.58 WORKERS' COMP SELF -INS -Total $4,685.58 WORKERS'COMPSELF-INS -Total $4,685.58 78 HEALTHCARE SELF INS FUND COMMUNITYCARE EAP EAP PROGRAM $468.00 WELLNESS -Total $468.00 HEALTHCARE SELF INS FUND - Total $468.00 City Grand Total $903,542.08 IM Claims List - 05/06/2025 Fund Fund Title - Transact Vendor Name Payable Description Payment Amount 61 OPWA OMEGA RAIL MANAGEMENT, INC. APPLICATION/ENG FEES $2,650.00 76THIMINGO WATERLINE REPL -Total $2,650.00 AEP/PSO ELECTRIC USE $1,449.60 CITY OF OWASSO ADMIN OVERHEAD $25,000.00 COX COMMUNICATIONS PHONE USAGE $27.83 ENTERPRISE FM TRUST APRIL FLEET LEASE $3,072.89 FLEETCOR TECHNOLOGIES MARCH FUEL $188.49 JPMORGAN CHASE BANK MEETING EXP 04/15 $53.67 JPMORGAN CHASE BANK OFFICE DEPOT -INK $6.29 JPMORGAN CHASE BANK OFFICE DEPOT -TAPE $46.26 JPMORGAN CHASE BANK ONG-GAS USAGE $802.47 JPMORGAN CHASE BANK SAMS-NAPKINS $10.77 JPMORGAN CHASE BANK SAMS-SUPPLIES $323.90 RENTOKIL NORTH AMERICA INC PEST CONTROL $132.00 STANDLEY SYSTEMS LLC COPIER MAINTENANCE $23.75 UNIFIRST HOLDINGS LP UNIFORM SERVICES $95.31 UNITED STATES CELLULAR CORPORATION CELL PHONES $57.90 OPWA ADMINISTRATION -Total $31,291.13 BECK ASSOCIATES ARCHITECTS, PLLC DESIGN SERVICES $10,618.75 EAGLE ENVIRONMENTAL CONSULTING, INC ENVIRONMENTAL SERVICE $6,000.00 OPWA BUILDING RENOVATION -Total $16,618.75 BANCFIRST 800469017109B $56,310.40 BANCFIRST 800470015/09C $23,711.34 BANCFIRST 800471013/SANTA FE $14,725.74 BANCFIRST 800472011/RANCH CREEK $25,727.32 BANCFIRST 800780017/19C $117,792.80 BANCFIRST 801008012/23C $46,612.42 OPWA DEBT SERVICE -Total $284,880.02 TIMBER WOLF EXCAVATING LLC CONSTRUCTION SERVICES $194,176.58 TOMMY W STRITZKE INSPECTION SERVICES $2,120.00 RANCH CRK INTCPT UPGRADE -Total $196,296.58 AEP/PSO ELECTRIC USE $212.12 COX COMMUNICATIONS PHONE USAGE $3.98 ENTERPRISE FM TRUST APRIL FLEET LEASE $974,49 JPMORGAN CHASE BANK ACADEMY -SAFETY SHOES $99.99 JPMORGAN CHASE BANK LOWES-FIRE EXT $59.98 JPMORGAN CHASE BANK NATURAL EVOL-EWASTE $1,161.57 JPMORGAN CHASE BANK ROLL OFFS -REFUND ($14.40) JPMORGAN CHASE BANK ROLL OFFS -SWITCHES $328.40 JPMORGAN CHASE BANK WM-TIPPING FEES $4,370.25 ROLL OFFS USA INC 40 YD STD RECEPTACLES $25,404.00 1 Claims List - 05/06/2025 Fund Fund Title - Transact Vendor Name Payable Description Payment Amount 61 OPWA UNIFIRST HOLDINGS LP UNIFORM SERVICES $28.86 RECYCLE CENTER -Total $32,629.24 BLUE ENERGY FUELS LLC CNG FUEL MARCH 25 $1,180.04 COX COMMUNICATIONS PHONE USAGE $3.98 ENTERPRISE FM TRUST APRIL FLEET LEASE $974.49 FLEETCOR TECHNOLOGIES MARCH FUEL $5,515.86 JPMORGAN CHASE BANK AMAZON-HYD DRINKS $62.71 JPMORGAN CHASE BANK AMERIFLEX-HOSES $70.50 JPMORGAN CHASE BANK ATWOOD-RAIN GEAR $52.98 JPMORGAN CHASE BANK BUMPER -AIR FILTER $346.97 JPMORGAN CHASE BANK BUMPER -DRIVE FLANGES $123.63 JPMORGAN CHASE BANK BUMPER -FUEL MIX $49.98 JPMORGAN CHASE BANK BUMPER -STUD BOLTS $110.73 JPMORGAN CHASE BANK BUMPER -VALVE STEMS $88.30 JPMORGAN CHASE BANK EBSCO-SPRINGS $261.14 JPMORGAN CHASE BANK GRAINGER-SFTY VESTS $41.70 JPMORGAN CHASE BANK HARD HAT-SFTY GLOVES $91.85 JPMORGAN CHASE BANK KIMS INTERN -HOSES $553.75 JPMORGAN CHASE BANK LOCKE-EXIT SIGN $50.90 JPMORGAN CHASE BANK LOWES-WATER HOSE $54.90 JPMORGAN CHASE BANK NEXAIR-GRINDING WHEEL $171.32 JPMORGAN CHASE BANK SOUTHERN TIRE -TIRES $3,662.74 JPMORGAN CHASE BANK WM-TIPPING FEES $28,052.76 SPOK INC. PAGER USE $88.88 UNIFIRST HOLDINGS LP UNIFORM SERVICES $228.18 UNITED STATES CELLULAR CORPORATION CELL PHONES $39.07 REFUSE COLLECTIONS -Total $41,879.36 COX COMMUNICATIONS PHONE USAGE $19.85 JPMORGAN CHASE BANK AMAZON -HIGHLIGHTERS $4.28 SAFECHECKS CHECKS $1,084.12 SUMNERONE INC COPIERSERVICES $240.00 TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES $3,880.84 UTILITY BILLING -Total $5,229.09 AEP/PSO ELECTRIC USE $7,083.55 COX COMMUNICATIONS PHONE USAGE $7.95 ENTERPRISE FM TRUST APRIL FLEET LEASE $2,829.25 FLEET FUELS LLC GAS/FUEL $176.79 FLEETCOR TECHNOLOGIES MARCH FUEL $1,329.02 GREENER PLANET SYSTEMS INC GREENBAC BLOCK $2,626.04 JPMORGAN CHASE BANK AMAZON-HYD DRINKS $62.71 JPMORGAN CHASE BANK AMAZON-USB CABLES $18.97 2 Claims List - 05/06/2025 Fund Fund Title - Transact Vendor Name Payable Description Payment Amount 61 OPWA JPMORGAN CHASE BANK AMERIFLEX-COUPLINGS $126.75 JPMORGAN CHASE BANK ATWOOD-WEED KILLER $149.98 JPMORGAN CHASE BANK BUMPER -REFUND ($71.69) JPMORGAN CHASE BANK CORE&MAIN-COUPLING $5,348.64 JPMORGAN CHASE BANK CORE&MAIN-LOCATE SUPP $429.40 JPMORGAN CHASE BANK CORE&MAIN-MH COVERS $4,905.00 JPMORGAN CHASE BANK GRAINGER-SFTY VESTS $41.71 JPMORGAN CHASE BANK HARD HAT-SFTY GLOVES $91.88 JPMORGAN CHASE BANK LOWES-FENCE PICKETS $183.65 JPMORGAN CHASE BANK ONG-GAS USAGE $346.32 JPMORGAN CHASE BANK TRACTOR SUPP-BELT $21.99 JPMORGAN CHASE BANK WHITE CAP -SILT FENCE $56.54 SPOK INC. PAGER USE $84.88 STANDARD SUPPLY LAWN & GARDEN CHAIN SHARPENING $12.50 STANDARD SUPPLY LAWN & GARDEN CHAINSAW CHAIN $41.49 UNIFIRST HOLDINGS LP UNIFORM SERVICES $187.79 WASHINGTON CO RURAL WATER DISTRICT COFFEE CREEK LS WATER $21.00 WASHINGTON CO RURAL WATER DISTRICT MAGNOLIA LS WATER $21,00 WASHINGTON CO RURAL WATER DISTRICT MORROW LS WATER $18.11 WASTEWATER COLLECTIONS -Total $26,151.22 AEP/PSO ELECTRIC USE $31,108.97 AT&T PHONE USE $85.76 BLUE ENERGY FUELS LLC CNG FUEL MARCH 25 $9.31 COX COMMUNICATIONS PHONE USAGE $15.90 FLEETCOR TECHNOLOGIES MARCH FUEL $529.56 HAWKINS INC CHEMICALS $5,418.35 JPMORGAN CHASE BANK ACCURATE -AMMONIA TEST $220.00 JPMORGAN CHASE BANK ACCURATE -LAB TEST $40.00 JPMORGAN CHASE BANK AMAZON-HYD DRINKS $62.71 JPMORGAN CHASE BANK AMAZON -TEST TUBE RACK $23.73 JPMORGAN CHASE BANK AMAZON -WALL CLOCK $21.99 JPMORGAN CHASE BANK BLUEBOOK -REAGENT $252.81 JPMORGAN CHASE BANK BLUEBOOK -TNT REAGENT $370.11 JPMORGAN CHASE BANK CORE&MAIN-COUPLING $499.99 JPMORGAN CHASE BANK CORE&MAIN-FITTINGS $114.67 JPMORGAN CHASE BANK CORE&MAIN-HOSE $100.45 JPMORGAN CHASE BANK CORE&MAIN-PVC FITTING $139.17 JPMORGAN CHASE BANK GRAINGER-EAR PLUGS $48.66 JPMORGAN CHASE BANK GRAINGER-FILTER SYST $458.84 JPMORGAN CHASE BANK GRAINGER-LAB WATER $195.00 JPMORGAN CHASE BANK GRAINGER-PIPE PLUGS $74.86 JPMORGAN CHASE BANK GRAINGER-PLASTIC JUGS $132.66 3 Claims List - 05/06/2025 Fund Fund Title - Transact Vendor Name Payable Description Payment Amount 61 OPWA JPMORGAN CHASE BANK GRAINGER-SFTY VESTS $41.71 JPMORGAN CHASE BANK GRAINGER-STERILIZER $632.96 JPMORGAN CHASE BANK GRAINGER-WATER $102.18 JPMORGAN CHASE BANK HACH-AMMONIA REAGENT $132.75 JPMORGAN CHASE BANK HACH-REFUND ($81.79) JPMORGAN CHASE BANK HACH-TNT REAGENT $282.80 JPMORGAN CHASE BANK HARBOR FREIGHT -TOOLS $63.77 JPMORGAN CHASE BANK HARD HAT-SFTY GLOVES $91.88 JPMORGAN CHASE BANK HOME DEPOT -TEST PLUGS $75.40 JPMORGAN CHASE BANK LINKO-WIMS SUPPORT $1,666.75 JPMORGAN CHASE BANK LOWES-PEX FITTING $5.98 JPMORGAN CHASE BANK LOWES-PLUMBING CAP $50.70 JPMORGAN CHASE BANK LOWES-PLUMBING SUPP $11.96 JPMORGAN CHASE BANK LOWES-REFUND ($34.72) JPMORGAN CHASE BANK LOWES-RETURN FITTINGS ($5.78) JPMORGAN CHASE BANK LOWES-THERMOSTAT $205.43 JPMORGAN CHASE BANK NCL-BORATE BUFFER $342.99 JPMORGAN CHASE BANK NCL-REAGENT $1,108.29 JPMORGAN CHASE BANK OK DEPT-DEQ TEST FEE $62.00 JPMORGAN CHASE BANK OKGOV-CC FEE $3.44 JPMORGAN CHASE BANK VACMOTION-FILTERS $76.87 JPMORGAN CHASE BANK WALMART-LAB CADDIES $17.91 JPMORGAN CHASE BANK WALMART-WATER $20.55 JPMORGAN CHASE BANK WM-SLUDGE REMOVAL $9,865.71 SPOK INC. PAGER USE $31.83 UNIFIRST HOLDINGS LP UNIFORM SERVICES $194.01 WASTEWATER TREATMENT -Total $54,889.08 AEP/PSO ELECTRIC USE $705.80 BILLY BASORE FEBRUARY DIRT $108.34 BILLY BASORE MARCH DIRT $216.68 CITY OF TULSA DEPT OF FINANCE WQA LAB SERVICES $500.00 COX COMMUNICATIONS PHONE USAGE $7.95 ENTERPRISE FM TRUST APRIL FLEET LEASE $1,195.78 FLEET FUELS LLC GAS/FUEL $176.77 FLEETCOR TECHNOLOGIES MARCH FUEL $1,602.70 JPMORGAN CHASE BANK AMAZON-HYD DRINKS $62.71 JPMORGAN CHASE BANK AMERIFLEX-HOSES $1,260.00 JPMORGAN CHASE BANK BROWN FARMS -SOD $140.00 JPMORGAN CHASE BANK CORE&MAIN-ANTENNAS $93.18 JPMORGAN CHASE BANK CORE&MAIN-REGISTERS $10,577.00 JPMORGAN CHASE BANK CORE&MAIN-WARRANTY $1.513.00 JPMORGAN CHASE BANK GRAINGER-SFTY VESTS $41.71 4 Claims List - 05/06/2025 Fund Fund Title - Transact Vendor Name Payable Description Payment Amount 61 OPWA JPMORGAN CHASE BANK GREEN ACRE -SOD $25.00 JPMORGAN CHASE BANK GREENHILL-FLOW FILL $476.00 JPMORGAN CHASE BANK HARD HAT-SFTY GLOVES $91.88 JPMORGAN CHASE BANK LOWES-GATE LOCK $16.88 JPMORGAN CHASE BANK MAV MASONRY -MAILBOX $880.00 JPMORGAN CHASE BANK UTILITY SUPP-CLAMPS $1,204.44 SPOK INC. PAGER USE $106.10 UNIFIRST HOLDINGS LP UNIFORM SERVICES $207.99 WOODWARD IRRIGATION INC IRRIG - BAILEY MED $4,171.00 WATER -Total $25,380.91 OPWA -Total $717,895.38 67 OPWA SALES TAX BANCFIRST 800650012/2016 NOTE $233,876.00 BANCFIRST 80073003812018 NOTE $94,707.00 BANCFIRST 80082602612020 NOTE $95,389.00 BANCFIRST 801033010/2024 NOTE $201,526.00 OPWASTF DEBT SERVICE -Total $625,498.00 OPWA SALES TAX -Total $625,498.00 68 OPWA TIF BROGRAN LLC DEVELOPMENT AGREEMENT $44,704.30 ECON DEVTIF -Total $44,704.30 CENTER FOR ECONOMIC DEVELOPMENT LEGAL SERVICE FEES $1,400.00 OPWA ECONOMIC DEV -Total $1.400.00 OPWATIF -Total $46,104.30 OPWA Grand Total $1,389,497.68 5 Claims List - 05/06/2025 Fund Vendor Name Payable Description Payment Amount 55 OPGA FLEET FUELS LLC CART FUEL $944.49 JPMORGAN CHASE BANK LOWES-DRILL $159.48 JPMORGAN CHASE BANK LOWES-PARTS $7.96 JPMORGAN CHASE BANK LOWES-SMALL TOOLS $58.42 YAMAHA MOTOR CORPORATION, USA CART LEASES $4,821.85 CARTOPERATIONS -Total $5,992.20 AEP/PSO ELECTRIC USE $945.02 AT&T PHONE USE $28.58 BROWN FARMS LLC SOD & STAPLES $340.00 BWI COMPANIES, INC GREENS FERTILIZER $1,677.65 BWI COMPANIES, INC LANDSCAPE PREEMERGENT $111.76 BWI COMPANIES, INC MILORGANITE $144.90 ENTERPRISE FM TRUST APRIL FLEET LEASE $887.21 HARRELL'S, LLC FUNGICIDE $1,425,00 HARRELUS, LLC HERBICIDE $138.00 HARRELUS, LLC HERBICIDE & FUNGICIDE $2,020.40 HOLLIDAY SAND & GRAVEL CO BUNKER SAND $1.251.78 JOHNS TRACTOR WORK & EQUIPMENT INC TRACTOR FILTER KIT $133.68 JPMORGAN CHASE BANK AMAZON-HDMI CABLE $38.34 JPMORGAN CHASE BANK AMAZON -MARKERS $25.26 JPMORGAN CHASE BANK AMAZON -MOTH BALLS $87.95 JPMORGAN CHASE BANK AMAZON -PPE $99.63 JPMORGAN CHASE BANK AMAZON -REFUND ($136.43) JPMORGAN CHASE BANK AMAZON -SAFETY SUPP $136.43 JPMORGAN CHASE BANK AMAZON -WIRE FLAGS $44.97 JPMORGAN CHASE BANK AMERICAN HOSE -REPAIR $19.48 JPMORGAN CHASE BANK BIG BRAND -TURF TIRE $31.28 JPMORGAN CHASE BANK BROWN FARMS -STAPLES $60.00 JPMORGAN CHASE BANK CORNERSTONE -PRUNER $350.52 JPMORGAN CHASE BANK CORNERSTONE -TRIMMER $382.50 JPMORGAN CHASE BANK FREEDOM -OIL REMOVAL $93.59 JPMORGAN CHASE BANK GOLF CARS -CHARGER $636.24 JPMORGAN CHASE BANK LOWES-CONCRETE $71.76 JPMORGAN CHASE BANK LOWES-TRACER WIRE $74.00 JPMORGAN CHASE BANK MALCHI-SAFETY CERT $212.00 JPMORGAN CHASE BANK ONG-GAS USAGE $177.65 JPMORGAN CHASE BANK OREILLY-BATTERY $241.99 JPMORGAN CHASE BANK OREILLY-BATTERY REF ($10.00) JPMORGAN CHASE BANK OREILLY-CHARGER $189.99 JPMORGAN CHASE BANK OREILLY-FUSE HOLDER $5.29 JPMORGAN CHASE BANK OREILLY-REFUND ($19.99) 1 Claims List - 05/06/2025 Fund Vendor Name Payable Description Payment Amount 55 OPGA JPMORGAN CHASE BANK OREILLY-TAIL LIGHT $22.18 JPMORGAN CHASE BANK OREILLY-TRAILER PLUG $23.74 JPMORGAN CHASE BANK R&R-TINES $308.90 JPMORGAN CHASE BANK SIMPLOT-GREENS FERT $288.00 JPMORGAN CHASE BANK UATTEND-TIMECLOCK FEE $79.00 PROFESSIONAL TURF PRODUCTS, LP CARRIER FRAME MOWER $1,579.40 PROFESSIONAL TURF PRODUCTS, LP LIFT ARM FOR MOWER $950.43 UNIFIRST FIRST AID CORP FIRST AID KIT RESTOCK $179.37 UNIFIRST HOLDINGS LP ENVIRONMENTAL CHARGE $36.75 UNIFIRST HOLDINGS LP JANITORIAL SERVICE $54.08 UNIFIRST HOLDINGS LP SHOP TOWEL SERVICE $73.74 UNIFIRST HOLDINGS LP UNIFORM CLEANING $42.36 COURSE MAINT -Total $15,554.38 COX COMMUNICATIONS PHONE USAGE $7.95 JPMORGAN CHASE BANK DOLLAR TREE -DECOR $26.25 JPMORGAN CHASE BANK GOODWILL -SUPPLIES $5.99 JPMORGAN CHASE BANK HOBBY LOBBY -DECOR $23.96 JPMORGAN CHASE BANK IMAGEFIRST-RENTALS $112.60 JPMORGAN CHASE BANK LOWES-BUCKETS $8.56 JPMORGAN CHASE BANK OFFICE DEPOT -SIGNS $92.41 JPMORGAN CHASE BANK SAMS-BATTERIES $6.00 JPMORGAN CHASE BANK SAMS-FILM/BAGS $37.46 JPMORGAN CHASE BANK SAMS-PLASTICWARE $80.44 JPMORGAN CHASE BANK SAMS-SUPPLIES $13.78 JPMORGAN CHASE BANK WALMART-BOWL $10.86 JPMORGAN CHASE BANK WALMART-CLEAN SUPP $61.75 JPMORGAN CHASE BANK WALMART-SUPPLIES $94.54 FOOD & BEV -Total $582.55 AEP/PSO ELECTRIC USE $729.57 AT&T LONG DISTANCE LONG DISTANCE PHONE $114.96 COX COMMUNICATIONS PHONE USAGE $3.98 FELKINS ENTERPRISES LLC CARDS $115.00 GPS TECHNOLOGIES INC CART GPS $876.00 HOLLON FIRE PROTECTION INSPECTION $350.00 JPMORGAN CHASE BANK ACUSHNET-UNIFORM $99.06 JPMORGAN CHASE BANK ATWOOD-STRAPS $53.98 JPMORGAN CHASE BANK GRIMSLEYS-JANITORIAL $264.17 JPMORGAN CHASE BANK GRIMSLEYS-SUPPLIES $253.06 JPMORGAN CHASE BANK LOWES-BLINDS $74.96 JPMORGAN CHASE BANK ONG-GAS USAGE $465.02 JPMORGAN CHASE BANK PLATINUM -SECURITY $25.00 VA Claims List - 05/06/2025 Fund Vendor Name Payable Description Payment Amount 55 OPGA JPMORGAN CHASE BANK PROGUARD-PEST $257.55 JPMORGAN CHASE BANK UNIFIRST-SUPPLIES $428.46 JPMORGAN CHASE BANK WM-REFUSE SVC $1,223.77 SOUTH CENTRAL GOLF INC AD $2,000.00 GOLF ADMIN -Total $7,334.54 COX COMMUNICATIONS PHONE USAGE $11.93 JPMORGAN CHASE BANK HOME DEPOT -PAINT $53.89 JPMORGAN CHASE BANK LOWES-MARKING PAINT $165.70 JPMORGAN CHASE BANK PGA -TRAINING $750.00 GOLF PRO SHOP -Total $981.52 BGR DAILY ACCT. REIMB PETTY CASH $4,145.71 JPMORGAN CHASE BANK ACUSHNET-MERCH EXP $8,434.38 JPMORGAN CHASE BANK BRANDED BILLS-MERCH $1,156.56 JPMORGAN CHASE BANK GOLF COURSE BEER $131.80 JPMORGAN CHASE BANK IMPERIAL -FOOD $111.55 JPMORGAN CHASE BANK PING-MERCH EXP $1,397.70 JPMORGAN CHASE BANK SAMS-FOOD $832.15 JPMORGAN CHASE BANK TEXOMA-MERCH EXP $1,630.32 JPMORGAN CHASE BANK TULSA BEEF -FOOD $785.41 JPMORGAN CHASE BANK WALMART-FOOD $77.75 ROGER CLEVELAND GOLF COMPANY MERCHANDISE EXPENSE $168.50 TAYLOR MADE GOLF COMPANY LLC MERCHANDISE EXPENSE $1,617.70 OPGA -Total $20,489.53 OPGA -Total $50,934.72 OPGA Grand Total $50,934.72 k3 TO: The Honorable Mayor and City Council FROM: Michele Dempster, Human Resources Director SUBJECT: OkMRF Retirement Request DATE: May 2, 2025 BACKGROUND: Oklahoma Municipal Retirement Fund (OkMRF) serves as the retirement plan for employees not covered by the State Police or State Fire Pension plans. The City Council, acting as the OkMRF Retirement Committee, must approve applications for retirement. To be eligible for retirement benefits through OkMRF an employee must have a minimum of five years of employment. Once an employee has five years of service the employee is considered vested and upon leaving employment with the City has three options depending upon age. 1. Normal Retirement is available to a vested employee age 65 or older, or age 62 with thirty years of service. 2. Early Retirement is available to a vested employee between ages 55 and 65. 3. Deferred Retirement is available to a vested employee under the age of 65. Deferred Retirement allows an employee to "defer" retirement benefits until a future date. Robyn Bynum was employed in the Utility Billing Division of the Finance Department from November 20, 2006, to May 1, 2025. Ms. Bynum is vested and has applied for, and meets the prerequisites for Early Retirement. RECOMMENDATION: Staff recommends approval of Early Retirement benefits for Robyn Bynum. TO: The Honorable Mayor and City Council FROM: Nathan Singleterry, Desktop Support Technician SUBJECT: Surplus Vehicle and Authorize Auction DATE: May 1,2025 BACKGROUND: The City of Owasso declares items surplus that have reached their end of life or are no longer useful. An estimated value of $500.00 or more for the individual items requires City Council approval for disposal. Forseveral years, the City has utilized auction sites to auction surplus vehicles and equipment. -These sites act as an "auction broker." Both private individuals and public entities utilize these online auctions as a tool to obtain the highest resale or salvageable price for items they can no longer utilize. Prior to utilizing online auctions, City staff collected and processed surplus items, then conducted an onsite auction. This process took significant time and required many staff resources with very little return. The onsite auctions were typically not well attended, and items were sold for far less than the City has received via online auction sites. HOW IT WORKS: There are fees to sell on most, though not all, auction sites. For some sites, there may be a set fee, and for others, there may be a percentage of the total sale price. Staff evaluates the items to be sold to determine the best online option for auctioning. The following is the step-by-step process for online auctions followed by the City of Owasso: ■ City Council declares vehicles or other items, valued over $500.00, as surplus; • Digital pictures are taken and descriptions written for each item to be auctioned • Staff determines the length of auction; • Staff includes acceptable methods of payment; • Staff determines whether items can be shipped or would need to be picked up by the purchaser/buyer. Most often, items are picked up at City locations; • The auction is promoted through social media and the City's website; • At the end of the auction the highest bidder is notified, and arrangements are made for shipping or pick-up of item once payment is received. ITEM REQUESTED TO BE DECLARED SURPLUS: 2013 Chevy Tahoe- No longer in service due to age and mileage. RECOMMENDATION: Staff recommends declaring the 2013 Chevy Tahoe VIN: 1 GNLC2E08DR348808 as surplus to the needs of the City and approving disposal of the vehicle via online auction. ATTACHMENT: Vehicle photo �.: s_. , 6 '�1'' "�91111111r 1;1_ TO: The Honorable Mayor and City Council FROM: Jason Woodruff, Deputy Chief of Police SUBJECT: Visual Force Vehicle Equipment Supplemental Purchase DATE: May 1, 2025 BACKGROUND: On December 19, 2023, City Council authorized the purchase of emergency equipment for nine (9) patrol vehicles via state bid in the amount of $79,980.45 from Visual Force Inc., of Catoosa, OK. On November 5, 2024, City Council authorized the purchase of emergency equipment for five (5) patrol vehicles via state bid in the amount of $60,069.50 from Visual Force. During the course of installation, fitment issues caused staff to deviate from the original design plan and from the equipment that had initially been quoted in the bid award documents. As a result of this deviation, Visual Force incurred additional costs through the procurement of the new equipment. In the bid awarded to Visual Force on December 19, 2023, staff confirmed a cost overage of $10,197.62, and in the bid awarded to Visual Force on November 5, 2024, staff confirmed an overage of $4,461.70. Staff thoroughly reviewed all invoices and confirmed the work performed by the vendor was outside of the scope of the initial bid awards, the equipment was procured by Visual Force at the direction of staff due to design/fitment changes, and the amounts invoiced by Visual Force are accurate. Staff also confirmed that the additional equipment procured by Visual Force meets pricing established in the State of Oklahoma's approved contract. Because the final cost of the projects exceeded the approved bid award amounts, the overage of $14,659.32 requires City Council approval before the final invoices can be paid. FUNDING: The City Council approved Resolution 2017-05, which added the purchase of public safety vehicles as eligible expenditures from the Capital Improvements Fund. Funds are available through the Capital Improvements Fund for equipping the police vehicles. RECOMMENDATION: Staff recommends approval of the supplemental vehicle equipment purchase from Visual Force Inc., of Catoosa, Oklahoma, in the amount of $14,659.32, and authorization for payment. TO: The Honorable Mayor and City Council FROM: Larry Langford, Director of Recreation and Culture SUBJECT: Sports Park Field Renovation Project Professional Service Agreement DATE: May 1, 2025 BACKGROUND: The Owasso Sports Park currently includes four (4) baseball/softball 4-plexes and one stand- alone 400' field. After decades of use, the fields are in need of considerable improvements to the playing surfaces and drainage systems. Under current conditions, teams are unable to play games or host tournaments following any measurable precipitation due to poor drainage. SCOPE OF WORK: The scope of work for this project includes schematic design, design development, construction documents, bidding and procurement, construction phase review services, and project completion evaluation. PROFESSIONAL SERVICE PROPOSAL: Staff considered consulting firms that possessed the experience for the desired scope of work. Based on work history, familiarity, and knowledge in this specialized area, GH2 Architects of Tulsa, Oklahoma, was asked to submit a professional services proposal for the project. Staff met with GH2 Architects to discuss the scope of work and negotiate a fee for services. If approved, the cost for professional services will be 6% of the construction cost, not to exceed $60,000. FUNDING Funding for the professional services is available in the 2024-2025 Parks Department budget. RECOMMENDATION: Staff recommends approval of a professional services agreement with GH2 Architects of Tulsa, Oklahoma, in an amount not to exceed $60,000 and authorization to execute the necessary documents. ATTACHMENT: Professional Services Proposal and Agreement GH2ARCHITECTS March 27, 2025 Mr. Larry Langford Sent via email to Ilangford o)cityofowasso.com Director of Recreation and Culture City of Owasso 200 South Main Owasso, Oklahoma 74055 (918) 376-1512 RE: Owasso Sports Park Field Improvements I City of Owasso Dear Mr. Langford, We appreciate the opportunity to submit this proposal for professional services related to the proposed improvements at the City of Owasso Sports Park. We have based this proposal on AIA B101-2017, Standard Form of Agreement Between Owner and Architect, and will follow the approval of this letter with the 13101 for execution by the City of Owasso. Scope of Project Owasso Sports Park Improvements will include playing surface and drainage improvements to maximize available funding to enhance athletic field playability. Scope of Services A. Preliminary Design (including Schematic Design & Design Development): We will work with you to identify improvements to maximize the impact of available funds. We will provide schematic -level drawings and preliminary estimates for the City of Owasso to review, and we will incorporate comments. One review meeting is anticipated. B. Construction Documents: Upon your approval of the Preliminary Design package, we will prepare Construction Documents suitable for bidding and construction. We will review the documents with the City of Owasso and incorporate comments. One -to -two review meetings are anticipated. C. Bidding Services: During bidding we will attend necessary pre -bid and bid opening meetings and respond to bidder inquiries. D. Construction Phase Services: Construction phase services include product reviews, responses to contractor inquires, reviews of applications for payment, and substantial completion review. Monthly site visits are anticipated throughout construction. Fee Proposal Percentage -based fee of Six percent (6%) of the budgeted construction cost provided by the Owner not to exceed one million dollars ($1,000,000.00). Reimbursable Expenses For Reimbursable Expenses the compensation shall be the expenses incurred by the Architect and the Architect's consultants plus ten percent (10%) of the expenses incurred. GH2 Architects, LLC 918.587.6158 GH2.COM 320 South Boston Avenue, Suite 100, TaISa. Oklahoma 74103 Mr. Langford March 27, 2025 Page 2 of 2 Preliminary Project Schedule Upon receipt of an executed agreement, we will coordinate with you to develop a project schedule to begin our work and set meeting dates. Hazardous Materials GH2 shall have no responsibility for the discovery, presence, handling, removal or disposal of or exposure of persons to hazardous materials or toxic substances in any form at the project site. Owner's Responsibilities The Owner is responsible for providing the following: • Existing drawings • Alta boundary and topographical survey (to also include structures, utilities, vegetation, etc.) • Geotechnical engineering report • Testing and permit fees We will work closely with you in each project phase to provide the information needed for the successful completion of this project. Sincerely, GH2 Architects, Carlisle, ASLA, PLA IbcR02.com Approved: Date: cc: Project File Nick Spriggs Attachments: None GH2 Architects, LLC 918.587.6158 GH2.COM 320 South Boston Avenue, Suite 100, Tulsa, Oklahoma 74103 ''l"AIA Document B101® 2017 Standard Form of Agreement Between Owner and Architect AGREEMENT made as of the (Paragraph Deleted) day of May in the year 2025 BETWEEN the Architect's client identified as the Owner: (Paragraph Deleted) City of Owasso 200 South Main Street Owasso, Oklahoma 74055 Telephone Number: (918) 376-1500 and the Architect: (Paragraph Deleted) G112 Architects, LLC 320 South Boston Avenue, Suite 100 Tulsa, Oklahoma 74103 Telephone Number: (918) 587-6158 for the following Project: (Paragraph Deleted) Owasso Sports Park Field Improvements 10319 East 1061s Street North Owasso, Oklahoma 74055 The Owner and Architect agree as follows. ADDITIONS AND DELETIONS: The author of this document has added information needed for its completion. The author may also have revised the text of the original AIA standard form. An Additions and Deletions Report that notes added information as well as revisions to the standard form text is available from the author and should be reviewed. A vertical line In the left margin of this document indicates where the author has added necessary Information and where the author has added to or deleted from the original AIA text. This document has important legal consequences. Consultation with an attorney is encouraged with respect to its completion or modification. Init. AIA Document B101 —2017. Copyright@ 1974, 1978, 1987. 1997, 2007 and 2017. All rights reserved. "The American Institute of Architects," 'American Institute of Architects," 'AIA,' the AIA Logo, and 'AIA Contract Documents' are trademarks of The American Institute of Architects. This document was produced at 18:29:16 ET on 04/30/2025 under Order No.8244841089 which expires on 0212812026, is not for resale, is licensed for one-time use only, and may only be used / in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontrects.com. User Notes: (3B9ADA51) TABLE OF ARTICLES 1 INITIAL INFORMATION 2 ARCHITECT'S RESPONSIBILITIES 3 SCOPE OF ARCHITECT'S BASIC SERVICES 4 SUPPLEMENTAL AND ADDITIONAL SERVICES 5 OWNER'S RESPONSIBILITIES 6 COST OF THE WORK 7 COPYRIGHTS AND LICENSES 8 CLAIMS AND DISPUTES 9 TERMINATION OR SUSPENSION 10 MISCELLANEOUS PROVISIONS 11 COMPENSATION 12 SPECIAL TERMS AND CONDITIONS 13 SCOPE OF THE AGREEMENT ARTICLE 1 INITIAL INFORMATION § 1.1 This Agreement is based on the Initial Information set forth in this Section I.I. (Paragraph Deleted) § 1.1.1 The Owner's program for the Project: The Project includes playing surface and drainage improvements to maximize available funding to enhance existing field playability. § 1.1.2 The Project's physical characteristics: (Paragraph Deleted) The Project will include the manipulation of existing topography and new storm drainage system where required. The existing fields consist of natural grass with some skinned infield surface. § 1.1.3 The Owner's budget for the Cost of the Work, as defined in Section 6.1: (Paragraph Deleted) 1 $1,000,000.00 § 1.1.4 The Owner's anticipated design and construction milestone dates: .1 Design phase milestone dates, if any: Init. ALA Document B101 —2017. Copyright ©1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. "The American Institute of Architects," "American Institute of Architects,""AIA," the AIA Logo, and "AIA Contract Documents' are trademarks of The American Institute of Architects. This document was produced at 2 18:29:16 ET on 04/30/2025 under Order No.8244841089 which expires on 02/28/2026, is not for resale, is licensed for one-time use only, and may only be used t in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.mm. User Notes: (3B9ADA51) To be determined .2 Construction commencement date: To be determined .3 Substantial Completion date or dates: To be determined .4 Other milestone dates: To be determined § 1.1.5 The Owner intends the following procurement and delivery method for the Project: (Paragraph Deleted) Design -bid -build § 1.1.6 The Owner's anticipated Sustainable Objective for the Project: (Paragraph Deleted) Not applicable (Paragraph Deleted) § 1.1.6.1 If the Owner identifies a Sustainable Objective, the Owner and Architect shall complete and incorporate AIA Document E204TK-2017, Sustainable Projects Exhibit, into this Agreement to define the terms, conditions and services related to the Owner's Sustainable Objective. If E204-2017 is incorporated into this agreement, the Owner and Architect shall incorporate the completed E204-2017 into the agreements with the consultants and contractors performing services or Work in any way associated with the Sustainable Objective. § 1.1.7 The Owner identifies the following representative in accordance with Section 5.3: (Paragraph Deleted) Lary Langford 200 South Main Street Owasso, Oklahoma 74055 Telephone Number: (918) 376-1512 Email Address: Langford@cityofowasso.com § 1.1.8 The persons or entities, in addition to the Owner's representative, who are required to review the Architect's submittals to the Owner are as follows: (Paragraph Deleted) Not applicable § 1.1.9 The Owner shall retain the following consultants and contractors: (Paragraph Deleted) 1 Geotechnical Engineer: Init. AIA Document B101-2017. Copyright@ 1974, 1978,1987, 1997, 2007 and 2017. All rights reserved. "The American Institute of Architects," "American Institute of Architects," "AIA," the AIA Logo, and "AIA Contract Documents" are trademarks of The American Institute of Architects. This document was produced at 18:29:16 ET on 04/3012025 under Order No.8244841089 which expires on 02/2612026, is not for resale, Is licensed for one-time use only, and may only be used / in accordance with the AIA Contract Documents® Terms of service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (369ADA51) To be determined .2 Surveyor: To be determined (Paragraphs Deleted) § 1.1.10 The Architect identifies the following representative in accordance with Section 2.3 (Paragraph Deleted) Nick Spriggs, PLA 320 South Boston Avenue, Suite 100 Tulsa, Oklahoma 74103 Telephone Number: (918) 587-6158 Email Address: nspriggs@gh2.com § 1.1.11 The Architect shall retain the consultants identified in Sections 1.1.11.1 and 1.1.11.2 (Paragraph Deleted) § 1.1.11.1 Consultants retained under Basic Services: .1 Civil Engineer: To be determined (Paragraphs Deleted) § 1.1.11.2 Consultants retained under Supplemental Services: Additional Consultants are to be determined and engaged as needed for the Project. § 1.1.12 Other Initial Information on which the Agreement is based: Not applicable § 1.2 The Owner and Architect may rely on the Initial Information. Both parties, however, recognize that the Initial Information may materially change and, in that event, the Owner and the Architect shall appropriately adjust the Architect's services, schedule for the Architect's services, and the Architect's compensation. The Owner shall adjust the Owner's budget for the Cost of the Work and the Owner's anticipated design and construction milestones, as necessary, to accommodate material changes in the Initial Information. (Paragraphs Deleted) Init. AIA Document B101 —2017. Copyright ©1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. "The American Institute of Architects," "American Institute of Architects," "AIA," the AIA Logo, and "AIA Contract Documents' are trademarks of The American Institute of Architects. This document was produced at 4 18:29:16 ET on 04/30/2025 under Order No.8244841089 which expires on 02/2812026, is not for resale, Is licensed for one-time use only, and may only be used t in accordance with the AIA Contract Documentse Terms of Service. To report copyright violations, e-mail docinfo@alacontracts.com. User Notes: (3B9ADA51) ARTICLE 2 ARCHITECT'S RESPONSIBILITIES § 2.1 The Architect shall provide professional services as set forth in this Agreement. The Architect represents that it is properly licensed in the jurisdiction where the Project is located to provide the services required by this Agreement, or shall cause such services to be performed by appropriately licensed design professionals. § 2.2 The Architect shall perform its services consistent with the professional skill and care ordinarily provided by architects practicing in the same or similar locality under the same or similar circumstances. The Architect shall perform its services as expeditiously as is consistent with such professional skill and care and the orderly progress of the Project. § 2.3 The Architect shall identify a representative authorized to act on behalf of the Architect with respect to the Project. § 2.4 Except with the Owner's knowledge and consent, the Architect shall not engage in any activity, or accept any employment, interest or contribution that would reasonably appear to compromise the Architect's professional judgment with respect to this Project. § 2.5 The Architect shall maintain the following insurance until termination of this Agreement. If any of the requirements set forth below are in addition to the types and limits the Architect normally maintains, the Owner shall pay the Architect as set forth in Section 11.9. § 2.5.1 Commercial General Liability with policy limits of not less than One Million Dollars ($ 1,000,000.00 ) for each occurrence and Two Million Dollars ($ 2,000,000.00 ) in the aggregate for bodily injury and property damage § 2.5.2 Automobile Liability covering vehicles owned, and non -owned vehicles used, by the Architect with policy limits of not less than One Million Dollars ($ 1,000,000.00 ) per accident for bodily injury, death of any person, and property damage arising out of the ownership, maintenance and use of those motor vehicles, along with any other statutorily required automobile coverage. § 2.5.3 The Architect may achieve the required limits and coverage for Commercial General Liability and Automobile Liability through a combination of primary and excess or umbrella liability insurance, provided such primary and excess or umbrella liability insurance policies result in the same or greater coverage as the coverages required under Sections 2.5.1 and 2.5.2, and in no event shall any excess or umbrella liability insurance provide narrower coverage than the primary policy. The excess policy shall not require the exhaustion of the underlying limits only through the actual payment by the underlying insurers. § 2.5.4 Workers' Compensation at statutory limits. § 2.5.5 Employers' Liability with policy limits not less than One Million Dollars ($ 1,000,000,00 ) each accident, One Million Dollars ($ 1,000,000.00 ) each employee, and One Million Dollars ($ 1,000,000.00 ) policy limit. § 2.5.6 Professional Liability covering negligent acts, errors and omissions in the performance of professional services with policy limits of not less than Two Million Dollars ($ 2,000,000.00 ) per claim and Two Million Dollars ($ 2,000,000.00 ) in the aggregate. § 2.5.6.1 Except for acts amounting to willful or intentional wrongs, neither the Architect, Architect's Consultants, nor their agents or employees shall be jointly or individually liable to the Owner for an amount in excess of the proceeds of the available Professional Liability. Init. AIA Document B101 —2017. Copyright @ 1974, 1978, 1987,1997. 2007 and 2017. All rights reserved. "The American Institute of Architects," "American Institute of Architects," "AIA," the AIA Logo, and "AIA Contract Documents" are trademarks of The American Institute of Architects. This document was produced at 18,29,16 ET on 04/30/2025 under Order No.8244841089 which expires on 02/2812026, is not for resale, is licensed for one-time use only, and may only be used 1 in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@alacontracts.wm. User Notes: (3119ADA51) § 2.5.7 Additional Insured Obligations. To the fullest extent permitted bylaw, the Architect shall cause the primary and excess or umbrella policies for Commercial General Liability and Automobile Liability to include the Owner as an additional insured for claims caused in whole or in part by the Architect's negligent acts or omissions. The additional insured coverage shall be primary and non-contributory to any of the Owner's insurance policies and shall apply to both ongoing and completed operations. § 2.5.8 The Architect shall provide certificates of insurance to the Owner that evidence compliance with the requirements in this Section 2.5. ARTICLE 3 SCOPE OF ARCHITECT'S BASIC SERVICES § 3.1 The Architect's Basic Services consist of those described in this Article 3 and include usual and customary structural, mechanical, and electrical engineering services. Services not set forth in this Article 3 are Supplemental or Additional Services. § 3.1.1 The Architect shall manage the Architect's services, research applicable design criteria, attend Project meetings, communicate with members of the Project team, and report progress to the Owner. § 3.1.2 The Architect shall coordinate its services with those services provided by the Owner and the Owner's consultants. The Architect shall be entitled to rely on, and shall not be responsible for, the accuracy, completeness, and timeliness of, services and information furnished by the Owner and the Owner's consultants. The Architect shall provide prompt written notice to the Owner if the Architect becomes aware of any error, omission, or inconsistency in such services or information. § 3.1.3 As soon as practicable after the date of this Agreement, the Architect shall submit for the Owner's approval a schedule for the performance of the Architect's services. The schedule initially shall include anticipated dates for the commencement of construction and for Substantial Completion of the Work as set forth in the Initial Information. The schedule shall include allowances for periods of time required for the Owner's review, for the performance of the Owner's consultants, and for approval of submissions by authorities having jurisdiction over the Project. Once approved by the Owner, time limits established by the schedule shall not, except for reasonable cause, be exceeded by the Architect or Owner. With the Owner's approval, the Architect shall adjust the schedule, if necessary, as the Project proceeds until the commencement of construction. § 3.1.4 The Architect shall not be responsible for an Owner's directive or substitution, or for the Owner's acceptance of non -conforming Work, made or given without the Architect's written approval. § 3.1.5 The Architect shall contact governmental authorities required to approve the Construction Documents and entities providing utility services to the Project. The Architect shall respond to applicable design requirements imposed by those authorities and entities. § 3.1.6 The Architect shall assist the Owner in connection with the Owner's responsibility for filing documents required for the approval of governmental authorities having jurisdiction over the Project. § 3.2 Schematic Design Phase Services § 3.2.1 The Architect shall review the program and other information furnished by the Owner, and shall review laws, codes, and regulations applicable to the Architect's services. § 3.2.2 The Architect shall prepare a preliminary evaluation of the Owner's program, schedule, budget for the Cost of the Work, Project site, the proposed procurement and delivery method, and other Initial Information, each in terms of the other, to ascertain the requirements of the Project. The Architect shall notify the Owner of (1) any inconsistencies discovered in the information, and (2) other information or consulting services that may be reasonably needed for the Project. § 3.2.3 The Architect shall present its preliminary evaluation to the Owner and shall discuss with the Owner alternative approaches to design and construction of the Project. The Architect shall reach an understanding with the Owner regarding the requirements of the Project. Init. AIA Document B101 —2017. Copyright ©1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. "The American Institute of Architects; "American Institute of Architects," WA," the AIA Logo, and "AIA Contract Documents" are trademarks of The American Institute of Architects. This document was produced at 18:29:16 ET on 04130/2025 under Order No.8244841089 which expires on 02/2812026, Is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents®Terms of service. To report copyright violations, e-mail docinfo@atacontracts.com. User Notes: (3B9ADA51) § 3.2.4 Based on the Project requirements agreed upon with the Owner, the Architect shall prepare and present, for the Owner's approval, a preliminary design illustrating the scale and relationship of the Project components. § 3.2.5 Based on the Owner's approval of the preliminary design, the Architect shall prepare Schematic Design Documents for the Owner's approval. The Schematic Design Documents shall consist of drawings and other documents including a site plan, if appropriate, and preliminary building plans, sections and elevations; and may include some combination of study models, perspective sketches, or digital representations. Preliminary selections of major building systems and construction materials shall be noted on the drawings or described in writing. § 3.2.5.1 The Architect shall consider sustainable design alternatives, such as material choices and building orientation, together with other considerations based on program and aesthetics, in developing a design that is consistent with the Owner's program, schedule and budget for the Cost of the Work. The Owner may obtain more advanced sustainable design services as a Supplemental Service under Section 4.1.1. § 3.2.5.2 The Architect shall consider the value of alternative materials, building systems and equipment, together with other considerations based on program and aesthetics, in developing a design for the Project that is consistent with the Owner's program, schedule, and budget for the Cost of the Work. § 3.2.6 The Architect shall submit to the Owner an estimate of the Cost of the Work prepared in accordance with Section 6.3. § 3.2.7 The Architect shall submit the Schematic Design Documents to the Owner, and request the Owner's approval. § 3.3 Design Development Phase Services § 3.3.1 Based on the Owner's approval of the Schematic Design Documents, and on the Owner's authorization of any adjustments in the Project requirements and the budget for the Cost of the Work, the Architect shall prepare Design Development Documents for the Owner's approval. The Design Development Documents shall illustrate and describe the development of the approved Schematic Design Documents and shall consist of drawings and other documents including plans, sections, elevations, typical construction details, and diagrammatic layouts of building systems to fix and describe the size and character of the Project as to architectural, structural, mechanical and electrical systems, and other appropriate elements. The Design Development Documents shall also include outline specifications that identify major materials and systems and establish, in general, their quality levels. § 3.3.2 The Architect shall update the estimate of the Cost of the Work prepared in accordance with Section 6.3. § 3.3.3 The Architect shall submit the Design Development Documents to the Owner, advise the Owner of any adjustments to the estimate of the Cost of the Work, and request the Owner's approval. § 3.4 Construction Documents Phase Services § 3.4.1 Based on the Owner's approval of the Design Development Documents, and on the Owner's authorization of any adjustments in the Project requirements and the budget for the Cost of the Work, the Architect shall prepare Construction Documents for the Owner's approval. The Construction Documents shall illustrate and describe the further development of the approved Design Development Documents and shall consist of Drawings and Specifications setting forth in detail the quality levels and performance criteria of materials and systems and other requirements for the construction of the Work. The Owner and Architect acknowledge that, in order to perform the Work, the Contractor will provide additional information, including Shop Drawings, Product Data, Samples and other similar submittals, which the Architect shall review in accordance with Section 3.6.4. § 3.4.2 The Architect shall incorporate the design requirements of governmental authorities having jurisdiction over the Project into the Construction Documents. § 3.4.3 During the development of the Construction Documents, the Architect shall assist the Owner in the development and preparation of (1) procurement information that describes the time, place, and conditions of bidding, including bidding or proposal forms; (2) the form of agreement between the Owner and Contractor; and (3) Inn AIA Document 8101 — 2017. Copyright ©1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. "The American Institute of Architects," "American Institute of Architects; "AIA," the AIA Logo, and "AIA Contract Documents" are trademarks of The American Institute of Architects. This Document was produced at % 18:29,16 ET on 04/30/2025 under Order No.8244841089 which expires on 02/28/2026, is not for resale, is licensed for one-time use only, and may only be used / in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiawntmcts.com. User Notes: (3B9ADA51) the Conditions of the Contract for Construction (General, Supplementary and other Conditions). The Architect shall also compile a project manual that includes the Conditions of the Contract for Construction and Specifications, and may include bidding requirements and sample forms. § 3.4.4 The Architect shall update the estimate for the Cost of the Work prepared in accordance with Section 6.3. § 3.4.5 The Architect shall submit the Construction Documents to the Owner, advise the Owner of any adjustments to the estimate of the Cost of the Work, take any action required under Section 6.5, and request the Owner's approval. § 3.5 Procurement Phase Services § 3.5.1 General The Architect shall assist the Owner in establishing a list of prospective contractors. Following the Owner's approval of the Construction Documents, the Architect shall assist the Owner in (1) obtaining either competitive bids or negotiated proposals; (2) confirming responsiveness of bids or proposals; (3) determining the successful bid or proposal, if any; and, (4) awarding and preparing contracts for construction. § 3.5.2 Competitive Bidding § 3.5.2.1 Bidding Documents shall consist of bidding requirements and proposed Contract Documents. § 3.5.2.2 The Architect shall assist the Owner in bidding the Project by: .1 facilitating the distribution of Bidding Documents to prospective bidders; .2 organizing and conducting a pre -bid conference for prospective bidders; .3 preparing responses to questions from prospective bidders and providing clarifications and interpretations of the Bidding Documents to the prospective bidders in the form of addenda; and, .4 organizing and conducting the opening of the bids, and subsequently documenting and distributing the bidding results, as directed by the Owner. § 3.5.2.3 If the Bidding Documents permit substitutions, upon the Owner's written authorization, the Architect shall, as an Additional Service, consider requests for substitutions and prepare and distribute addenda identifying approved substitutions to all prospective bidders. § 3.5.3 Negotiated Proposals § 3.5.3.1 Proposal Documents shall consist of proposal requirements and proposed Contract Documents. § 3.5.3.2 The Architect shall assist the Owner in obtaining proposals by: .1 facilitating the distribution of Proposal Documents for distribution to prospective contractors and requesting their return upon completion of the negotiation process; .2 organizing and participating in selection interviews with prospective contractors; .3 preparing responses to questions from prospective contractors and providing clarifications and interpretations of the Proposal Documents to the prospective contractors in the form of addenda; and, .4 participating in negotiations with prospective contractors, and subsequently preparing a summary report of the negotiation results, as directed by the Owner. § 3.5.3.3 If the Proposal Documents permit substitutions, upon the Owner's written authorization, the Architect shall, as an Additional Service, consider requests for substitutions and prepare and distribute addenda identifying approved substitutions to all prospective contractors. § 3.6 Construction Phase Services § 3.6.1 General § 3.6.1.1 The Architect shall provide administration of the Contract between the Owner and the Contractor as set forth below and in AIA Document A201T"L2017, General Conditions of the Contract for Construction. If the Owner Init. AIA Document B101 —2017. Copyright @ 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. "The American Institute of Architects," "American Institute of Architects; "AIA," the AIA logo, and "AIA Contract Documents" are trademarks of The American Institute of Architects. This document was produced at 18:29:16 ET on 04/30/2025 under Order No.8244941089 which expires on 0212812026, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documentse Terns of service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (3B9ADA51) and Contractor modify AIA Document A201-2017, those modifications shall not affect the Architect's services under this Agreement unless the Owner and the Architect amend this Agreement. § 3.6.1.2 The Architect shall advise and consult with the Owner during the Construction Phase Services. The Architect shall have authority to act on behalf of the Owner only to the extent provided in this Agreement. The Architect shall not have control over, charge of, or responsibility for the construction means, methods, techniques, sequences or procedures, or for safety precautions and programs in connection with the Work, nor shall the Architect be responsible for the Contractor's failure to perform the Work in accordance with the requirements of the Contract Documents. The Architect shall be responsible for the Architect's negligent acts or omissions, but shall not have control over or charge of, and shall not be responsible for, acts or omissions of the Contractor or of any other persons or entities performing portions of the Work. § 3.6.1.3 Subject to Section 4.2 and except as provided in Section 3.6.6.5, the Architect's responsibility to provide Construction Phase Services commences with the award of the Contract for Construction and terminates on the date the Architect issues the final Certificate for Payment. § 3.6.2 Evaluations of the Work § 3.6.2.1 The Architect shall visit the site at intervals appropriate to the stage of construction, or as otherwise required in Section 4.2.3, to become generally familiar with the progress and quality of the portion of the Work completed, and to determine, in general, if the Work observed is being performed in a manner indicating that the Work, when fully completed, will be in accordance with the Contract Documents. However, the Architect shall not be required to make exhaustive or continuous on -site inspections to check the quality or quantity of the Work. On the basis of the site visits, the Architect shall keep the Owner reasonably informed about the progress and quality of the portion of the Work completed, and promptly report to the Owner (1) known deviations from the Contract Documents, (2) known deviations from the most recent construction schedule submitted by the Contractor, and (3) defects and deficiencies observed in the Work. § 3.6.2.2 The Architect has the authority to reject Work that does not conform to the Contract Documents. Whenever the Architect considers it necessary or advisable, the Architect shall have the authority to require inspection or testing of the Work in accordance with the provisions of the Contract Documents, whether or not the Work is fabricated, installed or completed. However, neither this authority of the Architect nor a decision made in good faith either to exercise or not to exercise such authority shall give rise to a duty or responsibility of the Architect to the Contractor, Subcontractors, suppliers, their agents or employees, or other persons or entities performing portions of the Work. § 3.6.2.3 The Architect shall interpret and decide matters concerning performance under, and requirements of, the Contract Documents on written request of either the Owner or Contractor. The Architect's response to such requests shall be made in writing within any time limits agreed upon or otherwise with reasonable promptness. § 3.6.2.4 Interpretations and decisions of the Architect shall be consistent with the intent of, and reasonably inferable from, the Contract Documents and shall be in writing or in the form of drawings. When making such interpretations and decisions, the Architect shall endeavor to secure faithful performance by both Owner and Contractor, shall not show partiality to either, and shall not be liable for results of interpretations or decisions rendered in good faith. The Architect's decisions on matters relating to aesthetic effect shall be final if consistent with the intent expressed in the Contract Documents. § 3.6.2.5 Unless the Owner and Contractor designate another person to serve as an Initial Decision Maker, as that term is de£med in AIA Document A201-2017, the Architect shall render initial decisions on Claims between the Owner and Contractor as provided in the Contract Documents. § 3.6.3 Certificates for Payment to Contractor § 3.6.3.1 The Architect shall review and certify the amounts due the Contractor and shall issue certificates in such amounts. The Architect's certification for payment shall constitute a representation to the Owner, based on the Architect's evaluation of the Work as provided in Section 3.6.2 and on the data comprising the Contractor's Application for Payment, that, to the best of the Architect's knowledge, information and belief, the Work has Init. AIA Document B101 -2017. Copyright© 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. "The American Institute of Architects," "American Institute of Architects; "AIA," the AIA Logo, and "AIA Contract Documents" are trademarks of The American Institute of Architects. This document was produced at 18:29:16 ET on 04/30/2025 under Order No.8244841089 which expires on 02/28/2026, is not for resale, is licensed for one-time use only, and may only be used ( in accordance with the AIA Contract Documents® Terms of service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (389ADA51) progressed to the point indicated, the quality of the Work is in accordance with the Contract Documents, and that the Contractor is entitled to payment in the amount certified. The foregoing representations are subject to (1) an evaluation of the Work for conformance with the Contract Documents upon Substantial Completion, (2) results of subsequent tests and inspections, (3) correction of minor deviations from the Contract Documents prior to completion, and (4) specific qualifications expressed by the Architect. § 3.6.3.2 The issuance of a Certificate for Payment shall not be a representation that the Architect has (1) made exhaustive or continuous on -site inspections to check the quality or quantity of the Work, (2) reviewed construction means, methods, techniques, sequences or procedures, (3) reviewed copies of requisitions received from Subcontractors and suppliers and other data requested by the Owner to substantiate the Contractor's right to payment, or (4) ascertained how or for what purpose the Contractor has used money previously paid on account of the Contract Sum. § 3.6.3.3 The Architect shall maintain a record of the Applications and Certificates for Payment. § 3.6.4 Submittals § 3.6.4.1 The Architect shall review the Contractor's submittal schedule and shall not unreasonably delay or withhold approval of the schedule. The Architect's action in reviewing submittals shall be taken in accordance with the approved submittal schedule or, in the absence of an approved submittal schedule, with reasonable promptness while allowing sufficient time, in the Architect's professional judgment, to permit adequate review. § 3.6.4.2 The Architect shall review and approve, or take other appropriate action upon, the Contractor's submittals such as Shop Drawings, Product Data and Samples, but only for the limited purpose of checking for conformance with information given and the design concept expressed in the Contract Documents. Review of such submittals is not for the purpose of determining the accuracy and completeness of other information such as dimensions, quantities, and installation or performance of equipment or systems, which are the Contractor's responsibility. The Architect's review shall not constitute approval of safety precautions or construction means, methods, techniques, sequences or procedures. The Architect's approval of a specific item shall not indicate approval of an assembly of which the item is a component. § 3.6.4.3 If the Contract Documents specifically require the Contractor to provide professional design services or certifications by a design professional related to systems, materials, or equipment, the Architect shall specify the appropriate performance and design criteria that such services must satisfy. The Architect shall review and take appropriate action on Shop Drawings and other submittals related to the Work designed or certified by the Contractor's design professional, provided the submittals bear such professional's seal and signature when submitted to the Architect. The Architect's review shall be for the limited purpose of checking for conformance with information given and the design concept expressed in the Contract Documents. The Architect shall be entitled to rely upon, and shall not be responsible for, the adequacy and accuracy of the services, certifications, and approvals performed or provided by such design professionals. § 3.6.4.4 Subject to Section 4.2, the Architect shall review and respond to requests for information about the Contract Documents. The Architect shall set forth, in the Contract Documents, the requirements for requests for information. Requests for information shall include, at a minimum, a detailed written statement that indicates the specific Drawings or Specifications in need of clarification and the nature of the clarification requested. The Architect's response to such requests shall be made in writing within any time limits agreed upon, or otherwise with reasonable promptness. If appropriate, the Architect shall prepare and issue supplemental Drawings and Specifications in response to the requests for information. § 3.6.4.5 The Architect shall maintain a record of submittals and copies of submittals supplied by the Contractor in accordance with the requirements of the Contract Documents. § 3.6.5 Changes in the Work § 3.6.5.1 The Architect may order minor changes in the Work that are consistent with the intent of the Contract Documents and do not involve an adjustment in the Contract Sum or an extension of the Contract Time. Subject to Init. AIA Document B101 —2017. Copyright ©1974, 1978. 1987, 1997, 2007 and 2017- All rights reserved. "The American Institute of Architects," "Amencan Institute of Architects," "AIA," the AIA Logo, and "AIA Contract Documents" are trademarks of The American Institute of Architects. This document was produced at 10 18:29:16 ET on 04/3012025 under Order No.8244841089 which expires on 02/2812026, is not for resale, is licensed for one-time use only, and may only be used / In accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiawntmcts.com. User Notes: (3B9ADA51) Section 4.2, the Architect shall prepare Change Orders and Construction Change Directives for the Owner's approval and execution in accordance with the Contract Documents. § 3.6.5.2 The Architect shall maintain records relative to changes in the Work. § 3.6.6 Project Completion § 3.6.6.1 The Architect shall: .1 conduct inspections to determine the date or dates of Substantial Completion and the date of final completion; .2 issue Certificates of Substantial Completion; .3 forward to the Owner, for the Owner's review and records, written warranties and related documents required by the Contract Documents and received from the Contractor; and, .4 issue a final Certificate for Payment based upon a final inspection indicating that, to the best of the Architect's knowledge, information, and belief, the Work complies with the requirements of the Contract Documents. § 3.6.6.2 The Architect's inspections shall be conducted with the Owner to check conformance of the Work with the requirements of the Contract Documents and to verify the accuracy and completeness of the list submitted by the Contractor of Work to be completed or corrected. § 3.6.6.3 When Substantial Completion has been achieved, the Architect shall inform the Owner about the balance of the Contract Sum remaining to be paid the Contractor, including the amount to be retained from the Contract Sum, if any, for final completion or correction of the Work. § 3.6.6.4 The Architect shall forward to the Owner the following information received from the Contractor: (1) consent of surety or sureties, if any, to reduction in or partial release of retainage or the making of final payment; (2) affidavits, receipts, releases and waivers of liens, or bonds indemnifying the Owner against liens; and (3) any other documentation required of the Contractor under the Contract Documents. § 3.6.6.5 Upon request of the Owner, and prior to the expiration of one year from the date of Substantial Completion, the Architect shall, without additional compensation, conduct a meeting with the Owner to review the facility operations and performance. ARTICLE 4 SUPPLEMENTAL AND ADDITIONAL SERVICES § 4.1 Supplemental Services § 4.1.1 The services listed below are not included in Basic Services but may be required for the Project. The Architect shall provide the listed Supplemental Services only if specifically designated in the table below as the Architect's responsibility, and the Owner shall compensate the Architect as provided in Section 11.2. Unless otherwise specifically addressed in this Agreement, if neither the Owner nor the Architect is designated, the parties agree that the listed Supplemental Service is not being provided for the Project. (Paragraph Deleted) Supplemental Services Responsibility Architect, Owner, or notprovided) § 4.1.1.1 Programming Owner § 4.1.1.2 Multiple preliminary designs Not provided § 4.1.1.3 Measured drawings Not provided § 4.1.1.4 Existing facilities surveys Owner § 4.1.1.5 Site evaluation and planning Architect § 4.1.1.6 Building Information Model management responsibilities Not provided Init. AIA Document B101 —2017. Copyright @ 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. "The American Institute of Architects' "American Institute of Architects," "AIA; the AIA Logo, and "AIA Contract Documents" are trademarks of The American Institute of Architects. This Document was produced at 11 18:29:16 ET on 04130/2025 under Order No.8244841089 which expires on 02128/2026, is not for resale, is licensed for one-time use only, and may only be used i in accordance with the AIA Contract Documents®Terms of Service. To report copyright violations, e-mail docinfo@aiacontmcts.wm. User Notes: (3B9ADASi) §4.1.1.7 Development of Building Information Models for post construction use Not provided § 4.1.1.8 Civil engineering Architect § 4.1.1.9 Landscape design Architect § 4.1.1.10 Architectural interior design Not provided § 4.1.1.11 Value analysis Not provided § 4.1.1.12 Detailed cost estimating beyond that required in Section 6.3 Not provided § 4.1.1.13 On -site project representation Not provided § 4.1.1.14 Conformed documents for construction Not provided § 4.1.1.15 As -designed record drawings Not provided § 4.1.1.16 As -constructed record drawings Architect § 4.1.1.17 Post -occupancy evaluation Not provided § 4.1.1.18 Facility support services Not provided § 4.1.1.19 Tenant -related services Not provided § 4.1.1.20 Architect's coordination of the Owner's consultants Not provided § 4.1.1.21 Telecommunications/data design Not provided § 4.1.1.22 Security evaluation and planning Not provided § 4.1.1.23 Commissioning Not provided § 4.1.1.24 4.1.3 Sustainable Project Services pursuant to Section Not provided § 4.1.1.25 Fast -track design services Not provided § 4.1.1.26 Multiple bid packages Not provided § 4.1.1.27 Historic preservation Not provided § 4.1.1.28 Furniture, furnishings, and equipment design Architect § 4.1.1.29 Other services provided by specialty Consultants Not provided § 4.1.1.30 Other Supplemental Services Not provided § 4.1.2 Description of Supplemental Services § 4.1.2.1 A description of each Supplemental Service identified in Section 4.1.1 as the Architect's responsibility is provided below. 4.1.1.5 Site evaluation and planning: The Architect and Civil engineering consultant will work with the Owner to evaluate and plan one site for the proposed improvements. 4.1.1.8 Civil engineering: The Architect will engage a Civil engineering consultant to provide site design and site utility design. 4.1.1.9 Landscape design: The Architect will provide Landscape design services. 4.1.1.16 As -constructed record documents: The Architect will prepare a set of as -constructed record drawings based upon project record drawings maintained by the Contractor. 4.1.1.28 Furniture, furnishings, and equipment design: The Architect will provide selection of site furnishings for the Project if required. § 4.1.2.2 A description of each Supplemental Service identified in Section 4.1.1 as the Owner's responsibility is provided below. (Paragraph Deleted) To be determined Init. AIA Document B101 —2017. Copyright © 1974. 1978, 1987, 1997, 2007 and 2017. All rights reserved. "The American Institute of Architects," "American Institute of Architects," "AIA," the AIA Logo, and "AIA Contract Documents" are trademarks of The American Institute of Architects. This Document was produced at 12 18:29:16 ET on 04/30/2025 under Order No.8244841089 which expires on 02/28/2026, is not for resale, is licensed for one-time use only, and may only be used t In accordance with the AIA Contract Documents®Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (3B9ADA51) (Paragraph Deleted) § 4.2 Architect's Additional Services The Architect may provide Additional Services after execution of this Agreement without invalidating the Agreement. Except for services required due to the fault of the Architect, any Additional Services provided in accordance with this Section 4.2 shall entitle the Architect to compensation pursuant to Section 11.3 and an appropriate adjustment in the Architect's schedule. § 4.2.1 Upon recognizing the need to perform the following Additional Services, the Architect shall notify the Owner with reasonable promptness and explain the facts and circumstances giving rise to the need. The Architect shall not proceed to provide the following Additional Services until the Architect receives the Owner's written authorization: 1 Services necessitated by a change in the Initial Information, previous instructions or approvals given by the Owner, or a material change in the Project including size, quality, complexity, the Owner's schedule or budget for Cost of the Work, or procurement or delivery method; .2 Services necessitated by the enactment or revision of codes, laws, or regulations, including changing or editing previously prepared Instruments of Service; .3 Changing or editing previously prepared Instruments of Service necessitated by official interpretations of applicable codes, laws or regulations that are either (a) contrary to specific interpretations by the applicable authorities having jurisdiction made prior to the issuance of the building permit, or (b) contrary to requirements of the Instruments of Service when those Instruments of Service were prepared in accordance with the applicable standard of care; .4 Services necessitated by decisions of the Owner not rendered in a timely manner or any other failure of performance on the part of the Owner or the Owner's consultants or contractors; .5 Preparing digital models or other design documentation for transmission to the Owner's consultants and contractors, or to other Owner -authorized recipients; .6 Preparation of design and documentation for alternate bid or proposal requests proposed by the Owner; .7 Preparation for, and attendance at, a public presentation, meeting or hearing; .8 Preparation for, and attendance at, a dispute resolution proceeding or legal proceeding, except where the Architect is party thereto; .9 Evaluation of the qualifications of entities providing bids or proposals; .10 Consultation concerning replacement of Work resulting from fire or other cause during construction; or, .11 Assistance to the Initial Decision Maker, if other than the Architect. § 4.2.2 To avoid delay in the Construction Phase, the Architect shall provide the following Additional Services, notify the Owner with reasonable promptness, and explain the facts and circumstances giving rise to the need. If, upon receipt of the Architect's notice, the Owner determines that all or parts of the services are not required, the Owner shall give prompt written notice to the Architect of the Owner's determination. The Owner shall compensate the Architect for the services provided prior to the Architect's receipt of the Owner's notice. 1 Reviewing a Contractor's submittal out of sequence from the submittal schedule approved by the Architect; .2 Responding to the Contractor's requests for information that are not prepared in accordance with the Contract Documents or where such information is available to the Contractor from a careful study and comparison of the Contract Documents, field conditions, other Owner -provided information, Contractor -prepared coordination drawings, or prior Project correspondence or documentation; .3 Preparing Change Orders and Construction Change Directives that require evaluation of Contractor's proposals and supporting data, or the preparation or revision of Instruments of Service; .4 Evaluating an extensive number of Claims as the Initial Decision Maker; or, .5 Evaluating substitutions proposed by the Owner or Contractor and making subsequent revisions to Instruments of Service resulting therefrom. § 4.2.3 The Architect shall provide Construction Phase Services exceeding the limits set forth below as Additional Services. When the limits below are reached, the Architect shall notify the Owner: 1 Three ( 3 ) reviews of each Shop Drawing, Product Data item, sample and similar submittals of the Contractor .2 Monthly ( once per month ) visits to the site by the Architect during construction Init. AIA Document B101 —2017. Copyright ©1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. "The American Institute of Architects," "American Institute of Architects," "AIA," the AIA Logo, and "AIA Contract Documents" are trademarks of The American Institute of Architects. This document was produced at 13 18:29:16 ET on 04/30/2025 under Order No.8244841089 which expires on 02128/2026. is not for resale, is licensed for one-time use only, and may only be used f in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontrects.com. User Notes: (3B9ADA51) .3 Two ( 2 ) inspections for any portion of the Work to determine whether such portion of the Work is substantially complete in accordance with the requirements of the Contract Documents .4 Two ( 2 ) inspections for any portion of the Work to determine final completion. § 4.2.4 Except for services required under Section 3.6.6.5 and those services that do not exceed the limits set forth in Section 4.2.3, Construction Phase Services provided more than 60 days after (1) the date of Substantial Completion of the Work or (2) the initial date of Substantial Completion identified in the agreement between the Owner and Contractor, whichever is earlier, shall be compensated as Additional Services to the extent the Architect incurs additional cost in providing those Construction Phase Services. § 4.2.5 If the services covered by this Agreement have not been completed within thirty-six ( 36 ) months of the date of this Agreement, through no fault of the Architect, extension of the Architect's services beyond that time shall be compensated as Additional Services. ARTICLE 5 OWNER'S RESPONSIBILITIES § 5.1 Unless otherwise provided for under this Agreement, the Owner shall provide information in a timely manner regarding requirements for and limitations on the Project, including a written program, which shall set forth the Owner's objectives; schedule; constraints and criteria, including space requirements and relationships; flexibility; expandability; special equipment; systems; and site requirements. § 5.2 The Owner shall establish the Owner's budget for the Project, including (1) the budget for the Cost of the Work as defined in Section 6.1; (2) the Owner's other costs; and, (3) reasonable contingencies related to all of these costs. The Owner shall update the Owner's budget for the Project as necessary throughout the duration of the Project until final completion. If the Owner significantly increases or decreases the Owner's budget for the Cost of the Work, the Owner shall notify the Architect. The Owner and the Architect shall thereafter agree to a corresponding change in the Project's scope and quality. § 5.3 The Owner shall identify a representative authorized to act on the Owner's behalf with respect to the Project. The Owner shall render decisions and approve the Architect's submittals in a timely manner in order to avoid unreasonable delay in the orderly and sequential progress of the Architect's services. § 5.4 The Owner shall furnish surveys to describe physical characteristics, legal limitations and utility locations for the site of the Project, and a written legal description of the site. The surveys and legal information shall include, as applicable, grades and lines of streets, alleys, pavements and adjoining property and structures; designated wetlands; adjacent drainage; rights -of -way, restrictions, easements, encroachments, zoning, deed restrictions, boundaries and contours of the site; locations, dimensions, and other necessary data with respect to existing buildings, other improvements and trees; and information concerning available utility services and lines, both public and private, above and below grade, including inverts and depths. All the information on the survey shall be referenced to a Project benchmark. § 5.5 The Owner shall furnish services of geotechnical engineers, which may include test borings, test pits, determinations of soil bearing values, percolation tests, evaluations of hazardous materials, seismic evaluation, ground corrosion tests and resistivity tests, including necessary operations for anticipating subsoil conditions, with written reports and appropriate recommendations. § 5.6 The Owner shall provide the Supplemental Services designated as the Owner's responsibility in Section 4.1.1. (Paragraph Deleted) § 5.8 The Owner shall coordinate the services of its own consultants with those services provided by the Architect. Upon the Architect's request, the Owner shall furnish copies of the scope of services in the contracts between the Owner and the Owner's consultants. The Owner shall famish the services of consultants other than those designated as the responsibility of the Architect in this Agreement, or authorize the Architect to furnish them as an Additional Service, when the Architect requests such services and demonstrates that they are reasonably required by the scope of the Project. The Owner shall require that its consultants and contractors maintain insurance, including professional liability insurance, as appropriate to the services or work provided. [nit. AIA Document B101 —2017. Copyright ©1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. "The American Institute of Architects; "American Institute of Architects," "AIA," the AIA Logo, and "AIA Contract Documents" are trademarks of The American Institute of Architects. This document was produced at 14 18:29:16 ET on 04/30/2025 under Order No.8244841089 which expires on 0212812026, is not for resale, is licensed for one-time use only, and may only be used f in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@alacontracts.com. User Notes: (369ADA51) § 5.9 The Owner shall famish tests, inspections and reports required by law or the Contract Documents, such as structural, mechanical, and chemical tests, tests for air and water pollution, and tests for hazardous materials. § 5.10 The Owner shall famish all legal, insurance and accounting services, including auditing services, that may be reasonably necessary at any time for the Project to meet the Owner's needs and interests. § 5.11 The Owner shall provide prompt written notice to the Architect if the Owner becomes aware of any fault or defect in the Project, including errors, omissions or inconsistencies in the Architect's Instruments of Service. § 5.12 The Owner shall include the Architect in all communications with the Contractor that relate to or affect the Architect's services or professional responsibilities. The Owner shall promptly notify the Architect of the substance of any direct communications between the Owner and the Contractor otherwise relating to the Project. Communications by and with the Architect's consultants shall be through the Architect. § 5.13 Before executing the Contract for Construction, the Owner shall coordinate the Architect's duties and responsibilities set forth in the Contract for Construction with the Architect's services set forth in this Agreement. The Owner shall provide the Architect a copy of the executed agreement between the Owner and Contractor, including the General Conditions of the Contract for Construction. § 5.14 The Owner shall provide the Architect access to the Project site prior to commencement of the Work and shall obligate the Contractor to provide the Architect access to the Work wherever it is in preparation or progress. § 5.15 Within 15 days after receipt of a written request from the Architect, the Owner shall furnish the requested information as necessary and relevant for the Architect to evaluate, give notice of, or enforce lien rights. ARTICLE 6 COST OF THE WORK § 6.1 For purposes of this Agreement, the Cost of the Work shall be the total cost to the Owner to construct all elements of the Project designed or specified by the Architect and shall include contractors' general conditions costs, overhead and profit. The Cost of the Work also includes the reasonable value of labor, materials, and equipment, donated to, or otherwise furnished by, the Owner. The Cost of the Work does not include the compensation of the Architect; the costs of the land, rights -of -way, financing, or contingencies for changes in the Work; or other costs that are the responsibility of the Owner. § 6.2 The Owner's budget for the Cost of the Work is provided in Initial Information, and shall be adjusted throughout the Project as required under Sections 5.2, 6.4 and 6.5. Evaluations of the Owner's budget for the Cost of the Work, and the preliminary estimate of the Cost of the Work and updated estimates of the Cost of the Work, prepared by the Architect, represent the Architect's judgment as a design professional. It is recognized, however, that neither the Architect nor the Owner has control over the cost of labor, materials, or equipment; the Contractor's methods of determining bid prices; or competitive bidding, market, or negotiating conditions. Accordingly, the Architect cannot and does not warrant or represent that bids or negotiated prices will not vary from the Owner's budget for the Cost of the Work, or from any estimate of the Cost of the Work, or evaluation, prepared or agreed to by the Architect. § 6.3 In preparing estimates of the Cost of Work, the Architect shall be permitted to include contingencies for design, bidding, and price escalation; to determine what materials, equipment, component systems, and types of construction are to be included in the Contract Documents; to recommend reasonable adjustments in the program and scope of the Project; and to include design alternates as may be necessary to adjust the estimated Cost of the Work to meet the Owner's budget. The Architect's estimate of the Cost of the Work shall be based on current area, volume or similar conceptual estimating techniques. If the Owner requires a detailed estimate of the Cost of the Work, the Architect shall provide such an estimate, if identified as the Architect's responsibility in Section 4.1.1, as a Supplemental Service. § 6.4 If, through no fault of the Architect, the Procurement Phase has not commenced within 90 days after the Architect submits the Construction Documents to the Owner, the Owner's budget for the Cost of the Work shall be adjusted to reflect changes in the general level of prices in the applicable construction market. Init. AIA Document B101 — 2017. Copyright ©1974, 1978, 1987,1997, 2007 and 2017. All rights reserved- "The American Institute of Architects," "American Institute of Architects; "AIA," the AIA Logo, and "AIA Contract Documents" are trademarks of The American Institute of Architects. This document was produced at 15 18:29:16 ET on 04/30/2025 under Order No.8244841089 which expires on 02128/2026, is not for resale, is licensed for one-time use only, and may only be used / in accordance with the AIA Contract Documents® Terms of service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (369ADA51) § 6.5 If at any time the Architect's estimate of the Cost of the Work exceeds the Owner's budget for the Cost of the Work, the Architect shall make appropriate recommendations to the Owner to adjust the Project's size, quality, or budget for the Cost of the Work, and the Owner shall cooperate with the Architect in making such adjustments. § 6.6 If the Owner's budget for the Cost of the Work at the conclusion of the Construction Documents Phase Services is exceeded by the lowest bona fide bid or negotiated proposal, the Owner shall .1 give written approval of an increase in the budget for the Cost of the Work; .2 authorize rebidding or renegotiating of the Project within a reasonable time; .3 terminate in accordance with Section 9.5; .4 in consultation with the Architect, revise the Project program, scope, or quality as required to reduce the Cost of the Work; or, .5 implement any other mutually acceptable alternative. § 6.7 If the Owner chooses to proceed under Section 6.6.4, the Architect shall modify the Construction Documents as necessary to comply with the Owner's budget for the Cost of the Work at the conclusion of the Construction Documents Phase Services, or the budget as adjusted under Section 6.6.1. If the Owner requires the Architect to modify the Construction Documents because the lowest bona fide bid or negotiated proposal exceeds the Owner's budget for the Cost of the Work due to market conditions the Architect could not reasonably anticipate, the Owner shall compensate the Architect for the modifications as an Additional Service pursuant to Section 11.3; otherwise the Architect's services for modifying the Construction Documents shall be without additional compensation. In any event, the Architect's modification of the Construction Documents shall be the limit of the Architect's responsibility under this Article 6. ARTICLE 7 COPYRIGHTS AND LICENSES § 7.1 The Architect and the Owner warrant that in transmitting Instruments of Service, or any other information, the transmitting party is the copyright owner of such information or has permission from the copyright owner to transmit such information for its use on the Project. § 7.2 The Architect and the Architect's consultants shall be deemed the authors and owners of their respective Instruments of Service, including the Drawings and Specifications, and shall retain all common law, statutory and other reserved rights, including copyrights. Submission or distribution of Instruments of Service to meet official regulatory requirements or for similar purposes in connection with the Project is not to be construed as publication in derogation of the reserved rights of the Architect and the Architect's consultants. § 7.3 The Architect grants to the Owner a nonexclusive license to use the Architect's Instruments of Service solely and exclusively for purposes of constructing, using, maintaining, altering and adding to the Project, provided that the Owner substantially performs its obligations under this Agreement, including prompt payment of all sums due pursuant to Article 9 and Article 11. The Architect shall obtain similar nonexclusive licenses from the Architect's consultants consistent with this Agreement. The license granted under this section permits the Owner to authorize the Contractor, Subcontractors, Sub -subcontractors, and suppliers, as well as the Owner's consultants and separate contractors, to reproduce applicable portions of the Instruments of Service, subject to any protocols established pursuant to Section 1.3, solely and exclusively for use in performing services or construction for the Project. If the Architect rightfully terminates this Agreement for cause as provided in Section 9.4, the license granted in this Section 7.3 shall terminate. § 7.3.1 In the event the Owner uses the Instruments of Service without retaining the authors of the Instruments of Service, the Owner releases the Architect and Architect's consultant(s) from all claims and causes of action arising from such uses. The Owner, to the extent permitted by law, further agrees to indemnify and hold harmless the Architect and its consultants from all costs and expenses, including the cost of defense, related to claims and causes of action asserted by any third person or entity to the extent such costs and expenses arise from the Owner's use of the Instruments of Service under this Section 7.3.1. The terms of this Section 7.3.1 shall not apply if the Owner rightfully terminates this Agreement for cause under Section 9.4. § 7.4 Except for the licenses granted in this Article 7, no other license or right shall be deemed granted or implied under this Agreement. The Owner shall not assign, delegate, sublicense, pledge or otherwise transfer any license granted herein to another party without the prior written agreement of the Architect. Any unauthorized use of the Init. AIA Document B101 —2017. Copyright©1974, 1978, 1987,1997, 2007 and 2017. All rights reserved. "The American Institute of Architects; "American Institute of Architects," "AIA," the AIA Logo, and "AIA Contract Documents" are trademarks of The American Institute of Architects. This document was produced at 16 18.29:16 ET on 04131312025 under Order No.8244841089 which expires on 02128/2026, is not for resale, is licensed for one-time use only, and may only be used f in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (3B9ADA51) Instruments of Service shall be at the Owner's sole risk and without liability to the Architect and the Architect's consultants. § 7.5 Except as otherwise stated in Section 7.3, the provisions of this Article 7 shall survive the termination of this Agreement. ARTICLE 8 CLAIMS AND DISPUTES § 8.1 General § 8.1.1 The Owner and Architect shall commence all claims and causes of action against the other and arising out of or related to this Agreement, whether in contract, tort, or otherwise, in accordance with the requirements of the binding dispute resolution method selected in this Agreement and within the period specified by applicable law, but in any case not more than 10 years after the date of Substantial Completion of the Work. The Owner and Architect waive all claims and causes of action not commenced in accordance with this Section 8.1.1. § 8.1.2 To the extent damages are covered by property insurance, the Owner and Architect waive all rights against each other and against the contractors, consultants, agents, and employees of the other for damages, except such rights as they may have to the proceeds of such insurance as set forth in AIA Document A201-2017, General Conditions of the Contract for Construction. The Owner or the Architect, as appropriate, shall require of the contractors, consultants, agents, and employees of any of them, similar waivers in favor of the other parties enumerated herein. § 8.1.3 The Architect and Owner waive consequential damages for claims, disputes, or other matters in question, arising out of or relating to this Agreement. This mutual waiver is applicable, without limitation, to all consequential damages due to either party's termination of this Agreement, except as specifically provided in Section 9.7. § 8.2 Mediation § 8.2.1 Any claim, dispute or other matter in question arising out of or related to this Agreement shall be subject to mediation as a condition precedent to binding dispute resolution. If such matter relates to or is the subject of a lien arising out of the Architect's services, the Architect may proceed in accordance with applicable law to comply with the lien notice or filing deadlines prior to resolution of the matter by mediation or by binding dispute resolution. § 8.2.2 The Owner and Architect shall endeavor to resolve claims, disputes and other matters in question between them by mediation, which, unless the parties mutually agree otherwise, shall be administered by the American Arbitration Association in accordance with its Construction Industry Mediation Procedures in effect on the date of this Agreement. A request for mediation shall be made in writing, delivered to the other party to this Agreement, and filed with the person or entity administering the mediation. The request may be made concurrently with the filing of a complaint or other appropriate demand for binding dispute resolution but, in such event, mediation shall proceed in advance of binding dispute resolution proceedings, which shall be stayed pending mediation for a period of 60 days from the date of filing, unless stayed for a longer period by agreement of the parties or court order. If an arbitration proceeding is stayed pursuant to this section, the parties may nonetheless proceed to the selection of the arbitrator(s) and agree upon a schedule for later proceedings. § 8.2.3 The parties shall share the mediator's fee and any filing fees equally. The mediation shall be held in the place where the Project is located, unless another location is mutually agreed upon. Agreements reached in mediation shall be enforceable as settlement agreements in any court having jurisdiction thereof. § 8.2.4 If the parties do not resolve a dispute through mediation pursuant to this Section 8.2, the method of binding dispute resolution shall be the following: (Paragraphs Deleted) [ X ] Litigation in a court of competent jurisdiction (Paragraph Deleted) Init. AIA Document B101 —2017. Copyrght©1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. "The American Institute of Architects," "American Institute of Architects," "AIA," the AIA Logo, and "AIA Contract Documents" are trademarks of The American Institute of Architects. This document was produced at 17 18:29:16 ET on 04/30/2025 under Order No.8244841089 which expires on 02128/2026, is not for resale, is licensed for one-time use only, and may only be used t in accordance with the AIA Contract Documents® Terms of service. To report copyright violations, e-mail docinfo@aiaconbacts.com. User Notes: (389ADA51) If the Owner and Architect do not select a method of binding dispute resolution, or do not subsequently agree in writing to a binding dispute resolution method other than litigation, the dispute will be resolved in a court of competent jurisdiction. (Paragraphs Deleted) § 8.3.4 Consolidation or Joinder § 8.3.4.1 Either party, at its sole discretion, may consolidate an arbitration conducted under this Agreement with any other arbitration to which it is a party provided that (1) the arbitration agreement governing the other arbitration permits consolidation; (2) the arbitrations to be consolidated substantially involve common questions of law or fact; and (3) the arbitrations employ materially similar procedural rules and methods for selecting arbitrator(s). § 8.3.4.2 Either party, at its sole discretion, may include by joinder persons or entities substantially involved in a common question of law or fact whose presence is required if complete relief is to be accorded in arbitration, provided that the party sought to be joined consents in writing to such joinder. Consent to arbitration involving an additional person or entity shall not constitute consent to arbitration of any claim, dispute or other matter in question not described in the written consent. § 8.3.4.3 The Owner and Architect grant to any person or entity made a party to an arbitration conducted under this Section 8.3, whether by joinder or consolidation, the same rights of joinder and consolidation as the Owner and Architect under this Agreement. § 8.4 The provisions of this Article 8 shall survive the termination of this Agreement. ARTICLE 9 TERMINATION OR SUSPENSION § 9.1 If the Owner fails to make payments to the Architect in accordance with this Agreement, such failure shall be considered substantial nonperformance and cause for termination or, at the Architect's option, cause for suspension of performance of services under this Agreement. If the Architect elects to suspend services, the Architect shall give seven days' written notice to the Owner before suspending services. In the event of a suspension of services, the Architect shall have no liability to the Owner for delay or damage caused the Owner because of such suspension of services. Before resuming services, the Owner shall pay the Architect all sums due prior to suspension and any expenses incurred in the interruption and resumption of the Architect's services. The Architect's fees for the remaining services and the time schedules shall be equitably adjusted. § 9.2 If the Owner suspends the Project, the Architect shall be compensated for services performed prior to notice of such suspension. When the Project is resumed, the Architect shall be compensated for expenses incurred in the interruption and resumption of the Architect's services. The Architect's fees for the remaining services and the time schedules shall be equitably adjusted. § 9.3 If the Owner suspends the Project for more than 90 cumulative days for reasons other than the fault of the Architect, the Architect may terminate this Agreement by giving not less than seven days' written notice. § 9.4 Either party may terminate this Agreement upon not less than seven days' written notice should the other party fail substantially to perform in accordance with the terms of this Agreement through no fault of the party initiating the termination. § 9.5 The Owner may terminate this Agreement upon not less than seven days' written notice to the Architect for the Owner's convenience and without cause. § 9.6 If the Owner terminates this Agreement for its convenience pursuant to Section 9.5, or the Architect terminates this Agreement pursuant to Section 9.3, the Owner shall compensate the Architect for services performed prior to termination, Reimbursable Expenses incurred, and costs attributable to termination, including the costs attributable to the Architect's termination of consultant agreements. § 9.7 (Paragraphs Deleted) Init. AIA Document 6101-2017. Copyright ©1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. 'The American Institute of Architects," "American Institute of Architects," "AIA," the AIA Logo, and "AIA Contract Documents" are trademarks of The American Institute of Architects. This document was produced at 16 18:29:16 ET on 04/30/2025 under Order No-8244841089 which expires on 0212812026, is not for resale, is licensed for one-time use only, and may only be used / In accordance with the AIA Contract Documents® Terms of service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (389ADA51) Except as otherwise expressly provided herein, this Agreement shall terminate one year from the date of Substantial Completion. § 9.8 The Owner's rights to use the Architect's Instruments of Service in the event of a termination of this Agreement are set forth in Article 7 and Section 9.7. ARTICLE 10 MISCELLANEOUS PROVISIONS § 10.1 This Agreement shall be governed by the law of the place where the Project is located, excluding that jurisdiction's choice of law rules. If the parties have selected arbitration as the method of binding dispute resolution, the Federal Arbitration Act shall govern Section 8.3. § 10.2 Terms in this Agreement shall have the same meaning as those in AIA Document A201-2017, General Conditions of the Contract for Construction. § 10.3 The Owner and Architect, respectively, bind themselves, their agents, successors, assigns, and legal representatives to this Agreement. Neither the Owner nor the Architect shall assign this Agreement without the written consent of the other, except that the Owner may assign this Agreement to a lender providing financing for the Project if the lender agrees to assume the Owner's rights and obligations under this Agreement, including any payments due to the Architect by the Owner prior to the assignment. § 10.4 If the Owner requests the Architect to execute certificates, the proposed language of such certificates shall be submitted to the Architect for review at least 14 days prior to the requested dates of execution. If the Owner requests the Architect to execute consents reasonably required to facilitate assignment to a lender, the Architect shall execute all such consents that are consistent with this Agreement, provided the proposed consent is submitted to the Architect for review at least 14 days prior to execution. The Architect shall not be required to execute certificates or consents that would require knowledge, services, or responsibilities beyond the scope of this Agreement. § 10.5 Nothing contained in this Agreement shall create a contractual relationship with, or a cause of action in favor of, a third party against either the Owner or Architect. § 10.6 Unless otherwise required in this Agreement, the Architect shall have no responsibility for the discovery, presence, handling, removal or disposal of, or exposure of persons to, hazardous materials or toxic substances in any form at the Project site. § 10.7 The Architect shall have the right to include photographic or artistic representations of the design of the Project among the Architect's promotional and professional materials. The Architect shall be given reasonable access to the completed Project to make such representations. However, the Architect's materials shall not include the Owner's confidential or proprietary information if the Owner has previously advised the Architect in writing of the specific information considered by the Owner to be confidential or proprietary. The Owner shall provide professional credit for the Architect in the Owner's promotional materials for the Project. This Section 10.7 shall survive the termination of this Agreement unless the Owner terminates this Agreement for cause pursuant to Section 9.4. § 10.8 If the Architect or Owner receives information specifically designated as "confidential" or "business proprietary," the receiving party shall keep such information strictly confidential and shall not disclose it to any other person except as set forth in Section 10.8.1. This Section 10.8 shall survive the termination of this Agreement. § 10.8.1 The receiving party may disclose "confidential" or "business proprietary" information after 7 days' notice to the other party, when required by law, arbitrator's order, or court order, including a subpoena or other form of compulsory legal process issued by a court or governmental entity, or to the extent such information is reasonably necessary for the receiving party to defend itself in any dispute. The receiving party may also disclose such information to its employees, consultants, or contractors in order to perform services or work solely and exclusively for the Project, provided those employees, consultants and contractors are subject to the restrictions on the disclosure and use of such information as set forth in this Section 10.8. [nit. AIA Document B101 —2017. Copyright 01974, 1978, 1987, 1997, 2007 and 2017. All rights reserved.'The American Institute of Architects; "American Institute of Architects," "AIA," the AIA Logo, and 'AIA Contract Documents" are trademarks of The American Institute of Architects. This document was produced at 19 18:29,16 ET on 04/30/2025 under Order No.8244841089 which expires on 02128/2026, Is not for resale, is licensed for one-time use only, and may only be used / in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docmfo@aiacontracts.com. User Notes: (3B9ADA51) § 10.9 The invalidity of any provision of the Agreement shall not invalidate the Agreement or its remaining provisions. If it is determined that any provision of the Agreement violates any law, or is otherwise invalid or unenforceable, then that provision shall be revised to the extent necessary to make that provision legal and enforceable. In such case the Agreement shall be construed, to the fullest extent permitted by law, to give effect to the parties' intentions and purposes in executing the Agreement. ARTICLE 11 COMPENSATION § 11.1 For the Architect's Basic Services described under Article 3, the Owner shall compensate the Architect as follows: Percentage Basis Six percent (6 ) % of the estimated construction cost provided by the Owner not to exceed one million dollars ($1,000,000.00), as calculated in accordance with Section 11.6. (Paragraphs Deleted) § 11.2 For the Architect's Supplemental Services designated in Section 4.1.1 and for any Sustainability Services required pursuant to Section 4.1.3, the Owner shall compensate the Architect as follows: (Paragraph Deleted) Fees for services identified as by Architect are included in 11.1.1 above, provided that the cost of those items are included in the Cost of Work. All other Supplemental Services to be determined. § 11.3 For Additional Services that may arise during the course of the Project, including those under Section 4.2, the Owner shall compensate the Architect as follows: (Paragraph Deleted) Negotiated stipulated sum. § 11.4 Compensation for Supplemental and Additional Services of the Architect's consultants when not included in Section 11.2 or 11.3, shall be the amount invoiced to the Architect plus percent( %)., or as follows: (Paragraph Deleted) Negotiated stipulated sum. § 11.5 When compensation for Basic Services is based on a stipulated sum or a percentage basis, the proportion of compensation for each phase of services shall be as follows: Schematic Design Phase twenty-five percent ( 25 %) Design Development Phase twenty-five percent ( 25 %) Construction Documents thirty percent ( 30 %) Phase Procurement Phase five percent ( 5 %) Construction Phase fifteen percent ( 15 %) Total Basic Compensation one hundred percent ( 100 %) § 11.6 When compensation identified in Section 11.1 is on a percentage basis, progress payments for each phase of Basic Services shall be calculated by multiplying the percentages identified in this Article by the Owner's most [nit. AIA Document 13101 —2017. Copyright ©1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. 'The American Institute of Architects; "Amedcan Institute of Architects," "AIA," the AIA Logo, and "AIA Contract Documents" are trademarks of The American Institute of Architects. This Document was produced at 2Q 18:29:16 ET on 04130/2025 under Order No.8244841089 which expires on 02/2612026, Is not for resale, is licensed for one-time use only, and may only be used / in accordance with the AIA Contract Documents® Toms of Service. To report copyright violations, email docinfo@aiacontracts.com. User Notes: (389ADA51) recent estimated construction cost provided by the Owner. Compensation paid in previous progress payments shall not be reduced based on subsequent updates to the Owner's estimated construction cost provided by the Owner. § 11.6.1 When compensation is on a percentage basis and any portions of the Project are deleted or otherwise not constructed, compensation for those portions of the Project shall be payable to the extent services are performed on those portions. The Architect shall be entitled to compensation in accordance with this Agreement for all services performed whether or not the Construction Phase is commenced. (Paragraphs Deleted) (Table Deleted) § 11.8 Compensation for Reimbursable Expenses § 11.8.1 Reimbursable Expenses are in addition to compensation for Basic, Supplemental, and Additional Services and include expenses incurred by the Architect and the Architect's consultants directly related to the Project, as follows: .1 Transportation and authorized out-of-town travel and subsistence; .2 Long distance services, dedicated data and communication services, teleconferences, Project web sites, and extranets; .3 Permitting and other fees required by authorities having jurisdiction over the Project; .4 Printing, reproductions, plots, and standard form documents; .5 Postage, handling, and delivery; .6 Expense of overtime work requiring higher than regular rates, if authorized in advance by the Owner; .7 Renderings, physical models, mock-ups, professional photography, and presentation materials requested by the Owner or required for the Project; .8 If required by the Owner, and with the Owner's prior written approval, the Architect's consultants' expenses of professional liability insurance dedicated exclusively to this Project, or the expense of additional insurance coverage or limits in excess of that normally maintained by the Architect's consultants; .9 All taxes levied on professional services and on reimbursable expenses; .10 Site office expenses; field office should be provided by Contractor. .11 Registration fees and any other fees charged by the Certifying Authority or by other entities as necessary to achieve the Sustainable Objective; and, .12 Other similar Project -related expenditures. § 11.8.2 For Reimbursable Expenses the compensation shall be the expenses incurred by the Architect and the Architect's consultants plus ten percent ( 10 %) of the expenses incurred. (Paragraphs Deleted) § 11.10 Payments to the Architect (Paragraphs Deleted) § 11.10.2 Progress Payments § 11.10.2.1 Unless otherwise agreed, payments for services shall be made monthly in proportion to services performed. Payments are due and payable upon presentation of the Architect's invoice. (Paragraph Deleted) § 11.10.2.2 The Owner shall not withhold amounts from the Architect's compensation to impose a penalty or liquidated damages on the Architect, or to offset sums requested by or paid to contractors for the cost of changes in Init. AIA Document 8101 — 2017. Copyright 01974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. 'The American Institute of Architects," "American Institute of Architects," "AIA," the AIA Logo, and "AIA Contract Documents" are trademarks of The American Institute of Architects. This document was produced at 21 18:29:16 ET on 04/30/2025 under Order No.8244841089 which expires on 02/2812026, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (3B9ADA51) the Work, unless the Architect agrees or has been found liable for the amounts in a binding dispute resolution proceeding. § 11.10.2.3 Records of Reimbursable Expenses, expenses pertaining to Supplemental and Additional Services, and services performed on the basis of hourly rates shall be available to the Owner at mutually convenient times. ARTICLE 12 SPECIAL TERMS AND CONDITIONS Special terms and conditions that modify this Agreement are as follows: (Paragraph Deleted) Not used ARTICLE 13 SCOPE OF THE AGREEMENT § 13.1 This Agreement represents the entire and integrated agreement between the Owner and the Architect and supersedes all prior negotiations, representations or agreements, either written or oral. This Agreement may be amended only by written instrument signed by both the Owner and Architect. § 13.2 This Agreement is comprised of the following documents identified below: .1 AIA Document B101Tm-2017, Standard Form Agreement Between Owner and Architect (Paragraph Deleted) (Paragraphs Deleted) This Agreement entered into as of the day and year first written above. OWNER (Signature) The Honorable Alvin Fruga,Mayor of Owasso (Printed name and title) (Attested) Juliann M. Stevens, City Clerk (Printed name and title) (Signature) Julie Lombardi, City Attorney (Printed name and title) ��AA� CHP�Signature) j,-remy B. Carlisle, ASLA, PLA, Principal (Printed name, title, and license number, ifrequired) ]nit. AIA Document B101 —2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. "The American Institute of Architects," "American Institute of Architects," "AIA," the AIA Logo, and "AIA Contract Documents" are trademarks of The American Institute of Architects. This document was produced at 22 18:29:16 ET on 04/30/2025 under Order No.8244841089 which expires on 02128/2026, is not for resale, Is licensed for one-time use only, and may only be used t in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@alacontrects.com. User Notes: (3139ADA51) s� TO: The Honorable Chair and Trustees Owasso Public Works Authority (OPWA) FROM: Carly Novozinsky, Finance Director SUBJECT: Owasso Redbud District and Increment District No. 1 Small Business Enhancement Agreement DATE: May 1,2025 BACKGROUND: In December 2016, the OPWA created the Tax Increment Financing (TIF) District in the downtown Owasso Redbud District area. On April 4, 2017, the OPWA adopted a Policy Guide for the processing of TIF Assistance in Development Financing applications. The Policy Guide includes the process for application and approval of Small Business Enhancements. Beginning July 1, 2019, Small Business Enhancements were made available to any retail, restaurant, or personal service small business within the Increment District proposing to enhance the exterior of the structure in which the business is located, provide streetscape improvements, enhance signage or access, or otherwise improve the appearance of the exterior of the business. The plan requires a Review Committee to evaluate the application for compatibility with the Project Plan and the Downtown Overlay District Plan. Upon recommendation by the Review Committee, a business enhancement agreement is presented to the OPWA for consideration and approval. APPLICATION: In early April, Team TRI, LLC, located at 105 West 3rd Avenue, submitted an application for landscape and signage improvements. The applicant hopes to create a brand identity by improving visibility at the property. The project appears to meet the criteria set forth in the adopted Owasso Redbud District TIF Project Plan and Policy Guide. As established by the Project Plan and Policy Guide, the applicant would be eligible to receive reimbursement by the OPWA at the completion of the approved improvements for 50% of the actual amount expended; however, the amount of reimbursement shall not exceed $5,000.00. The applicant anticipates the improvements to total $3,059.05. RECOMMENDATION: During the April 11, 2025, meeting, the Review Committee met and voted unanimously to recommend approval to the OPWA, finding that the project is eligible to receive TIF assistance. Staff recommends approval and execution of the agreement with Team TRI, LLC and authorization for payment in the amount of $1,529.53 for landscape and signage improvements located at 105 W 3rd Avenue. ATTACHMENT: Business Enhancement Agreement with Team TRI, LLC SMALL BUSINESS ENHANCEMENT AGREEMENT Business Owner: Team TRI, LLC [Complete Legal Name[ Address of Business: 105 W. 3rd Ave Approved Amount of Development Assistance: $1,529.53 Approved Improvements/ Use of Funds: As described in the approved Application for Small Business Enhancement (see Exhibit A), subject to the following limitations or restrictions, if any: Not including cost of landscape preparation Completed prior to submission of application in the amount of $908.82. This Small Business Enhancement Agreement (this "Agreement") is entered into as of May 6, 2025, by and between the Owasso Public Works Authority, a public trust ("Authority") having a mailing address of 200 S. Main Street, Owasso, Oklahoma 74055, and Business Owner, with respect to the following: (a) On December 20, 2016, the Owasso City Council ("City Council") adopted Ordinance No. 1093 which approved the Owasso Redbud District Project Plan, established the Project Area, and created Increment District No. 1, City of Owasso, an ad valorem and sales fax increment district ("Increment District No. 1 "), pursuant to the Oklahoma Local Development Act, 62 O.S. §850, et seq., as thereafter amended from time to time ("Project Plan"); (b) The Project Plan supports the City of Owasso's efforts to achieve its development objectives for area surrounding Main Street, known as the Redbud District, and envisions, among other things, the revitalization of the Redbud District as a destination are for residents and visitors, through promoting smart development in the area and providing for robust branding; (c) The Business Owner desires to enhance the exterior of the structure in which its business is located, provide streetscape improvements, enhance signage or access, or otherwise improve the appearance of the exterior of the business; (d) Pursuant to the Policy Guide adopted by City Council to assist in implementing the Project Plan ("Policy Guide"), assistance in development financing in the form of Small Business Enhancements, in an amount not to exceed $5,000,00, may be available to any retail, restaurant, or personal service small business within Increment District No. 1 to assist the business in improving the appearance of the physical exterior or exterior elements of the property where the business is located; (e) Pursuant to the Policy Guide, a Small Business Enhancement may not exceed a fifty percent (50%) match of the cost of the approved improvements; (f) The Application Review Committee ("Committee") has reviewed the Application of the Business Owner for Small Business Enhancements, a copy of which is attached as Exhibit A ("Application"), as described in the Policy Guide; and (g) The Committee recommended approval of the Business Owner's Application to the Board of Trustees of the Authority ("Board"), finding that the Business Owner's proposal meets the objectives of the Project Plan; and (h) The Authority has agreed to provide assistance in development financing in the form of a Small Business Enhancement in the amount set forth above ("Development Assistance") to and for the benefit of the Business Owner, in order to assist Business Owner with the improvements described in the Application and approved by the Committee ("Approved Improvements"), subject to the terms and conditions set forth herein. NOW, THEREFORE, the Authority and Business Owner agree as follows: 1. Purpose. The Development Assistance shall be used by Business Owner solely for the Approved Improvements described in the Application, as limited or restricted above, and may not be used for any other purpose(s) without the prior written consent of the Authority. 2. Documentation of Use of Funds; Reporting. Business Owner shall maintain records and receipts of all transactions and expenditures paid for the Approved Improvements and shall remit complete and accurate copies of such records and receipts to the Authority. All records and receipts shall be available to the Authority for monitoring and reporting purposes. 3. Payment of Development Assistance. Upon completion of the Approved Improvements, the Authority agrees to reimburse the Business Owner in the lesser amount of: (a) the Development Assistance, or (b) fifty percent (50%) of the actual amount expended by the Business Owner on the Approved Improvements, Documentation of all expenses related to the Approved Improvements must be provided to the Authority, and a physical inspection of the Approved Improvements by a designated representative of the Authority must occur, prior to any reimbursement by the Authority. 4. Notices. All notices required or permitted herein must be in writing and shall be sufficient if delivered personally, mailed by certified or registered mail, return receipt requested, postage and charges prepaid, to the other party at the address, as applicable, set forth on the first page of this Agreement, or to such other telecopier number or address, as applicable, or in electronic format, as any party hereto may designate to the other from time to time for this purpose. All notices shall be deemed received when delivered personally, when confirmed to you or, if mailed, within three (3) days (excluding Sundays and holidays and any other days on which mail is not delivered) after being mailed, 5. Integrated Agreement. This instrument, along with all attachments and exhibits, contains and constitutes the entire agreement between the parties herein relating to the subject matter hereof and there are no agreements, understandings, restrictions, warranties or representations among the parties relating to the subject matter hereof other than those set forth herein. This instrument is not intended to have any legal effect whatsoever, or to be a legally binding agreement, or any evidence thereof, until it has been signed by both parties hereto. 6. Construction. This Agreement shall be construed, enforced and governed in accordance with the laws of the State of Oklahoma. All pronouns and any variations thereof shall be deemed to refer to the masculine, feminine or neuter gender thereof or to the plurals of each, as the identity of the person or persons or the context may require. The descriptive headings contained in this Agreement are for reference purposes only and are not intended to describe, interpret, define or limit the scope, extent or intent of this Agreement or any provision contained herein. 7. Invalidity. If any provision contained in this Agreement shall for any reason be held to be invalid, illegal, void or unenforceable in any respect, such provision shall be deemed modified so as to constitute a provision conforming as nearly as possible to such invalid, illegal, void or unenforceable provision while still remaining valid and enforceable, and the remaining terms or provisions contained herein shall not be affected thereby. 8. Bindina Effect. This Agreement shall be binding upon, inure to the benefit of and be enforceable by the parties hereto and each party's successors and assigns. 9. Counterpart Execution. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original, but each of which together shall constitute but one and the same instrument. 10. Amendment and Waiver. This Agreement may be amended at any time, but only by an instrument in writing executed by both parties hereto. A party hereto may e� waive any requirement to be performed by the other party, provided that such waiver shall be in writing and executed by the party waiving the requirement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date first above set forth. AUTHORITY: OWASSO PUBLIC WORKS AUTHORITY a public trust M Chair Alvin Fruga BUSINESS OWNER: ( R/5i►+t� �/�eilc �y�(] By: Carrie Underwood Title: Owner 11 CITY OF OWASSO PAYROLL PAYMENT REPORT PAY PERIOD ENDING 04/19/2025 Department Total Payroll Expenses Municipal Court $ 10,508.77 Managerial 41,917.83 Finance 35,509.90 Human Resources 20,159.41 Community Development 39,908.34 Engineering 36,739.52 Information Technology 35,075.25 Facility Maintenance 19,101.24 Cemetery 2,788.24 Dispatch 5,549.55 Animal Control 10,079.56 Emergency Preparedness 4,052.09 Stormwater 12,918.83 Parks 24,836.63 Recreation & Culture 14,745.31 Community Center 11,186.01 Historical Museum 1,101.07 Economic Development 2,103.88 Strong Neighborhoods 586.78' Ambulance Fund 779.03s E911 Communications Fund 46,544.10 Economic Development 2,103.91 Strong Neighborhoods 7,174.82 Total General Fund $ 385,470.07 Stormwater Fund $ 10,142.73 Half Penny - Fire $ 410,734.52 Half Penny - Police $ 382,064.76 Half Penny - Police Grants $ 3,684.26 Half Penny - Streets $ 48,213.61 Vehicle Maintenance $ 23,368.68 Workers Comp $ 4,181.84 CITY OF OWAsSO OPWA PAYROLL PAYMENT REPORT PAY PERIOD ENDING 04/19/2025 Department Total Payroll Expenses OPWAAdministration $ 36,189.73 Utility Billing Water Wastewater Treatment Plant Wastewater Collections Refuse Collections Recycle Center Total OPWA Payroll 16,351.99' 29, 756.03 28,994.58 30,540.86 32,927.65 4,389.52 $ 173,150.36 CITY OF OWASSO OPGA PAYROLL PAYMENT REPORT PAY PERIOD ENDING 04/19/2025 Department Total Payroll Expenses Golf Shop $ 15,939.17 Cart Operations 3,919.68 Course Maintenance 27,931.67 Food & Beverage 7,225.09 Golf Course Administration 6,649.86 Total OPGA Payroll $ 61,665.47 CITY OF OWASSO HEALTHCARE SELF INSURANCE FUND CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 04/30 VENDOR DESCRIPTION AMOUNT AETNA HEALTHCARE MEDICAL SERVICE 64,250.18 HEALTHCARE MEDICAL SERVICE 51,098.60 HEALTHCARE MEDICAL SERVICE 11,190.44 HEALTHCARE MEDICAL SERVICE 40,879.19 HEALTHCARE MEDICAL SERVICE 100,305.36 HEALTHCARE MEDICAL SERVICE 51,804.07 HEALTHCARE MEDICAL SERVICE 60,195.22 HEALTHCARE MEDICAL SERVICE 90,304.14 HEALTHCARE MEDICAL SERVICE 49,620.09 ADMIN FEES 5,291.11 HEALTHCARE DEPT TOTAL 524,938.40 DELTA DENTAL DENTAL MEDICAL SERVICE 7,437.20 DENTAL MEDICAL SERVICE 8,979.25 DENTAL MEDICAL SERVICE 11,374.91 DENTAL MEDICAL SERVICE 8,743.20 ADMIN FEES 3,486.79 DENTAL DEPT TOTAL 40,021.35 SUN LIFE STOP LOSS 78,714.00 STOP LOSS TOTAL 78,714.00 VSP VISION MEDICAL SERVICES 2,316.36 VISION MEDICAL SERVICES 121.00 ADMIN FEES 1,497.72 ADMIN FEES 90.50 VISION DEPT TOTAL 4,025.58 HEALTHCARE SELF INSURANCE FUND TOTAL 647,599.33