HomeMy WebLinkAbout1995.06.27_OPGA MinutesOWASSO PUBLIC GOLF AUTHORITY
MINUTES OF REGULAR MEETING
Tuesday, June 27, 1995, 5:30 p.m.
Bailey Golf Ranch Maintenance Facility
MEMBERS PRESENT
Brian Skelton
Glenna Anderson
Ed Sokolosky (out at 6:55)
Tom Rikkola
Bob Oldefest
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STAFF PRESENT
Warren Lehr
Jim Fitzsimmons
Kirk Ruark
Marcia Boutwell
The Owasso Public Golf Authority met in a regular session on Tuesday, June 27, 1995 at
5:30 p.m. at the Bailey Golf Ranch Maintenance Facility per the Notice of Public Meeting and
Agenda posted on the City Hall bulletin board at 9:00 a.m. on Tuesday, June 20, 1995 and
Addendum to Agenda posted on the City Hall bulletin board at 9:00 a.m. on Friday, June 23,
1995.
Chairperson Brian Skelton called the meeting to order at 5: 35 p.m., and declared a quorum
present.
Mr Skelton introduced City of Owasso Engineering Inspector Sheryl Duggan, who responded
to questions raised in a letter to the Authority from golf course architect Bland Pittman. The
questions concerned erosion control at the golf course. This was an informational presentation
with no action requested. It was suggested that some of the Trustees, representatives from Golf
Resources, and developers of the land around the golf course meet and walk to course to see if
the problem can be resolved.
REGULARITEM 2: REQUEST APPROVAL OF MINUTES OF MAY 1995
995 SPECIAL 99
SPECIAL MEETING.
Relating to Item 5 of the minutes of May 23, Ms Anderson said that she did not recommend the
firm of Stanfield & O'Dell to provide audit services. She merely reported on their fees, which
are $2800 plus expenses not to exceed $200 per year. Two scenarios were presented from
Stanfield & O'Dell. On was to hire the firm for one year only. The other was to hire the firm
for one year with an option to renew the contract for years two and three at the same cost. Mr
Skelton moved to employ Stanfield and O'Dell as auditors for one year with an option to renew
the contract for years two and three. Motion seconded by Ms Anderson, and carried 5-0.
Relative to Item 7, Mr Anderson did not request advertising flyers, he volunteered his services
to assist in the distribution of the flyers. Brian Nelson should be changed to Byron Nelson.
Owasso Public Golf Authority
Minutes of June 27, 1995
Page 2
Mr Skelton moved to approve the minutes of May 23 as corrected and the minutes of June 13
and June 22 as written. Motion seconded by Mr Rikkola and carried 5-0.
ITEM 3: REVIEW AND APPROVAL OF FINANCIAL REPORTS.
Mr Fitzsimmons reviewed and discussed the financial reports for the month of May, as well as
June -to -date. Mr Rikkola moved, seconded by Mr Oldefest, to approve the financial reports as
presented. Motion carried 5-0.
ITEM 4: CONSIDERATION AND APPROPRIATE ACTION RELATING TO AN
EXPENDITURE FOR AUDIT SERVICES.
An invoice was received from Stanfield & O'Dell in the amount of $1075 for professional
services in connection with final billing for audit of financial statements for the year ended June
30, 1994. Ms Anderson moved to approve the expenditure as long as the total amount expended
for this service does not exceed $2900, which was the amount of their contract. Motion
seconded by Mr Sokolosky, and carried 5-0.
1-TE-9 6- GENERAL DISCUSSION AND UPDATE ON GOLF COURSE
MANAGEMENT ISSUES
Mr Fitzsimmons and Mr Lehr discussed various types of advertising, including some television
spots.
ITEM 7: GENERAL DISCU ELATED
MEETINGS.
OREM
The Father's Day promotion on KRMG radio was discussed. Patron cards were given away as
a part of the promotion.
The Chair recessed the meeting at 6:55 p.m. and reconvened at 7:05 p.m.
Owasso Public Golf Authority
Minutes of June 27, 1995
Page 3
ITEM 5: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR TRUSTEE ADOPTION OF A FY 1995-96 OPGA BUDGET
FOR ALL FUNDS ADMINISTERED BY THE OWASSO PUBLIC GOLF
AUTHORITY.
Figures for the proposed budget were discussed in detail. Mr Fitzsimmons presented three
layers of cuts which could be implemented to reduce the bottom line of the budget. With the
cuts this is still a deficit budget and there was concern about adopting such a budget. No action
was taken. A budget must be filed with the City Clerk by June 30, therefore a budget will be
adopted at a special meeting on June 29. Ms Anderson will coordinate a meeting with City of
Owasso management and the Larkin Bailey Foundation to see if any kind of financial assistance
is available.
ITEM 10: ADJOURNMENT
Mr Rikkola moved, seconded by Mr Oldefest, to adjourn. Motion carried 4-0 and the meeting
was adjourned at 9:10 p.m.
11rian Skelton, Chairperson
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