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HomeMy WebLinkAbout2025.05.13_Worksession AgendaThis meeting Is a worksession for Council/Trustee discussion only. There is no opportunity for public comments of worksession. PUBLIC NOTICE OF A JOINT MEETING OF THE OWASSO CITY COUNCIL OWASSO PUBLIC WORKS AUTHORITY (OPWA) OWASSO PUBLIC GOLF AUTHORITY (OPGA) Council Chambers Old Central Building 109 North Birch, Owasso, OK Tuesday, May 13, 2025 - 6:00 PM NOTE: APPROPRIATE ACTION may include, but is not limited to: acknowledging, affirming, amending, approving, authorizing, awarding, denying, postponing, or tabling. ... RECEIVED AGENDA 1. Call to Order -Mayor/Chair Alvin Fruga MAY 0 9 2025 ls' itJ 2. Roll Call City Clerk's Office 3. Presentation and discussion of the proposed Fiscal Year 2025-2026 Annual Operating Budget Chris Garrett 4. Discussion relating to the annual review of the Owasso Utility Rate Study, Five -Year Utility Rate Plan Carly Novozinsky 5. Discussion relating to the monthly Sales and Use Tax Report and Revenue Outlook Carly Novozinsky 6. Discussion relating to a request to close utility easements and a portion of a storm drainage easement located within 9311 North Garnett Road and 9331 North Garnett Road in Smith Farm Village Wendy Kramer 7. Discussion relating to a request for annexation (OA 25-01) of approximately 20 acres located west of North 1081h East Avenue and east of the Owasso Sports Park South parking lot and rezoning request (OZ 25-02) from Agricultural (AG) to Public Facilities (PF) Alexa Beemer 8. Discussion relating to a request for annexation (OA 25-02) of approximately 37 acres located approximately 1/4mile north of East 761h Street North and west of North Memorial Drive and rezoning request (OZ 25-03) from Agricultural (AG) to Residential Single -Family Medium Density (RS-2) Alexa Beemer 9. Discussion relating to annual appointments for various citizen boards and committees Juliann Stevens 10. Discussion relating to General Liability/Property Self -Insurance Fund and the reimbursement process Michele Dempster 11. City/Authority Manager report 12. City Councilor/Trustee comments and inquiries 13. Consideration and appropriate action relating to a request for an executive session to discuss the annual evaluation and employment contract of Chris Garrett, City Manager, as provided for in Title 25, O.S. § 307(B)(1) Mayor Fruga 14. Adjournment Notice of Public Meeting filed in the office of the City Clerk on Friday, December 13, 2024, and the Agenda posted at City Hall, 200 South Main Street, at 9:00 am on Friday, May 9, 2025. ll la te�.e� , fifty Clerk The Ci}y of Owasso encourages citizen participation. To request an accommodation due to a diAbility, contact thee City Clerk least 48 hours prior to the scheduled meeting by phone 918-376-1502 or by email to istevens@citvofowasso.com sd REAL People • REAL Character • REAL Community Owasso Public Works Authority Utility Rate Annual Report December 31, 2024 Table of Contents Introduction.......................................................................................................................................3 Whereare we now?...............................................................................................................................4-5 Major Considerations in Making Utility Rate Recommendations..................................................................6 Statement of Revenues, Expenses, and Changes in Net Position — OPWA................................................7 OPWA Utility System Debt Service Payments.........................................................................................8 WaterSystem.....................................................................................................................................9 Average Water Customers per Year......................................................................................................9 WaterConsumption..........................................................................................................................10 WaterBilling Rates.............................................................................................................................1 1 Water Revenue by Customer Type.....................................................................................................12 SewerSystem...................................................................................................................................13 SewerRates.....................................................................................................................................13 HistoricalUtility Rates.........................................................................................................................14 Comparative Residential Utility Rates.................................................................................................15 Five -Year Utility Rates.........................................................................................................................16 Introduction The City of Owasso provides water, sewer, refuse, recycling, and stormwater management services to residents. The Stormwater Fund and the Owasso Public Works Authority (OPWA) began operating at a loss in fiscal year 2014, necessitating the implementation of a 5-year utility rate plan in 2016 (extended by City Council in 2021) to restore fund balances and address the following: • Depletion of the OPWA and Stormwater Fund balances • Rising operational costs • Funding for necessary capital infrastructure, including an upgrade of the wastewater treatment plant. The revenue increases in this plan were computed based on both assumptions regarding annual increased costs of labor and materials, and annual increased cost of water purchased from the Tulsa Metropolitan Utility Authority (TMUA). The rate structure was designed to enable the City to develop a long-term capital plan and enable commercial and residential customers to budget for the upcoming changes. In order to maintain a healthy fund balance that is capable of sustaining operations and providing uninterrupted service to customers, the City reviews the differences in actual costs versus projected costs each year, while also monitoring ongoing capital needs. 3 Where are we now? Water purchase costs from the Tulsa Metropolitan Utility Authority (TMUA) seem to have stabilized, but the future is unknown. • Prior to the implementation of the 5-year rate plan in fiscal year 2016, the rate charged to the City by TMUA had increased by 58% over the previous 9 years. • Since the implementation of the 5-year rate plan, the rate has increased 1.7%. • TMUA can increase the rate charged to the City at any time. 2. Various major capital improvement projects have been funded by OPWA in recent years. • Wastewater Treatment Plant Expansion - $24.3 million • Ranch Creek Sewer Interceptor Upgrade - $6.2 million • Coffee Creek Sewer Lift Station Upgrade - $5.5 million • 11 Th Street Force Main Upgrade - $3.0 million • New Public Works Facility Engineering - $2.8 million • Elm Creek Interceptor Upgrade - $2.0 million • Morrow Sewer Extension - $1.6 million • Various Water Projects - $1.5 million • Owasso Market Gravity Sewer Line - $1.0 million • Recycle Center Expansion & Equipment - $930,000 • Refuse Truck Purchase - $380,000 3. Construction costs have escalated substantially over recent years, causing the need for additional funding. • Since 2020, the material cost for a 6-inch water line has increased 152%. The material cost for an 8-inch water line has increased 178%. 4. Operational costs have also increased significantly in recent years. • OPWA labor costs have increased 25% from FY2020 to FY2024. • In 2020, an automated refuse truck cost $310,000, compared to $400,000 in 2024. • Since 2023, the cost to replace an average residential water meter has increased 22%. 4 Where are we now? 5. To continue providing the current level of service to our citizens, the following major capital improvements and purchases, totaling approximately $28 million, are needed within the next five years: • Three Lakes Drainage Improvements - $5.3 million • Regional Detention Pond - $4.0 million • Hale Acres Stormwater Improvements - $3.2 million • Country Estates Stormwater Improvements - $3.0 million • Steed Addition Wastewater Collection System Rehab - $3.0 million • Refurbishment of Wastewater Treatment Plant Clarifiers - $2.5 million • Other Water projects - $1.9 million • Hillside Wastewater Collection System Rehab - $1.5 million • Purchase of Refuse Trucks and Roll -Off Containers - $1.4 million • Wastewater Collection Projects - $1.1 million • Purchase of Service Trucks & Equipment- $0.6 million • Replacement of U.V. System at the Wastewater Treatment Plant - $0.5 million 6. Current utility fees will not enable the funding of these much -needed capital projects. Even by spreading the cost of these projects over multiple years through debt financing, additional revenues will be needed to fund the required debt service. 5 Major Considerations in Making Utility Rate Recommendations Some of the more important factors affecting future utility rate requirements are listed below: 1. Estimated 5% annual growth in operating costs. 2. Annual increases in labor costs. 3. Continued growth in residential and commercial customers. 4. Potential increases in the water rate charged by TUMA. 5. Increased debt service payments needed to fund the capital projects to maintain current water, sewer, refuse, and stormwater services and to increase capacity for growth in population. b. Inflationary increases in construction and material costs. l OPWA Operating Revenue, Expense & Debt —Accrual Basis 4,000,000 3,500,000 31000,000 2.500,000 2,000,000 1,500,000 1,000,000 500,000 0 (500,000) (1,000,000) OPWA Income (Loss) 3,453,116 2,504,365 2,243,730 1 919 '39 1,251,148 638,406 468,419 318,563 31,648 (340,016) (224,053) (620,651) FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2014 - FY 2024 actuals. FY 2025 projected based on budget. From fiscal year 2007 through fiscal year 2016, revenues increased 59% while operating expenses increased 85%. As a result, operations began operating at a loss beginning with fiscal year 2014, and unrestricted reserves were substantially depleted. Due to the implementation of the five-year utility rate plan, the OPWA unrestricted net position has increased, enabling the City to go forward with much -needed infrastructure improvements over the next five years. The revenues in fiscal years 2021- 2024 exceeded expenses largely due to the timing of expenditures for large, on -going infrastructure projects. Additional capital projects are needed to address our growing population and to continue providing quality services to our citizens. The five-year utility rate plan will enable OPWA to fund the debt service needed to facilitate these future projects. 7 $4.5 $4.0 $3.5 $3.0 o $2.5 $2.0 $1.5 $1.0 $0.5 $0.0 Vin ��CO h Q Lf O 1� O O O O O N N N N N A CO O N OPWA Utility System Debt Service Payments N N N N f�V N M M M O O O O O O O O O N N N N N N N N N C Q Q C R in kn m C+ O IV M In .o n CO P O fV f7 N N N N N N N N N N N N N N N N N N N N N N ■ Issued Debt Annual debt service payments for the operation of OPWA funded by utility revenues (reflected above) totaled approximately $2.9 million for fiscal year 2023, $3.2 million for fiscal year 2024, and $3.8 million for fiscal year 2025. In fiscal year 2024, an $8.33 million loan was issued to fund the upgrades of the Ranch Creek Interceptor, the 117th Force Main, and the Elm Creek Interceptor. The payments for this loan are included above. The bulk of the reimbursable debt, such as for the new Public Works Facility, Fire Station #4, and other City capital projects, is funded by the third penny sales tax for capital improvements and is excluded from the graph above. 19 Water System OPWA currently purchases all of its treated water on a wholesale basis from the Tulsa Metropolitan Utility Authority (TMUA). OPWA is billed monthly by TMUA under a "sole source" contract. TMUA annually reviews and adjusts the price of water to all customers, including OPWA. The most recent adjustment was a 1.7% increase effective October 2017, bringing the rate charged by TMUA to OPWA, as of October 1, 2024, to $3.50 per thousand gallons on a uniform rate structure. Currently, Owasso has no other alternate source of water, such as its own back-up water treatment system or a connection to another neighboring water system. Average Water Customers per Year 10,300 10,100 9,900 0 050_ 9,700 9,895 --9;81 9,500 9,701 9,735 9,300 9,516 458 9,100 8,900 2014-15 2015-16 2016-17 2017-18 2018-19 2019.20 2020-21 2021-22 2022-23 2023.24 The Owasso Public Works Authority currently serves water to over 10,000 customers, not including customers billed by Rogers and Washington County Rural Water Districts. The Owasso Public Works Authority has experienced a 7% growth in the number of water customers over the past ten years. 0 Water Consumption Water consumption is largely driven by weather conditions and number of customers. The chart below presents water consumption information for the past ten fiscal years. Water Consumption Per Year (In Thousand Gallons) 11000,000 969,169 950,000 924,001 938,�46 929,604 9.3,05. 913,432 95;00 900,000 863,420 869,209 850,000 820,190 800,000 — 750,000 700,000 �h 1b 11 110 1q tilz� ry1 tiry ti� tiA ,10 ,y0 ry0 ry0 ry0 ,y0 ,y0 ,10 ry0 ,10 Water Billing Rates The City of Owasso uses usage tier rates for the water rate. Customer billings are calculated by adding the tier usage rates per thousand gallons to the monthly base rate. Current rates were effective October 2024. Rates for customers outside City limits have been established by OPWA Resolution to be 20% greater than rates for customers inside City limits. Water Usage 2023 Rates - Inside City Limits 2024 Rates - Inside City Limits Increase 3,000 Gallons $ 29.33 $ 29.92 $ 0.59 5,000 Gallons 45.37 46.28 0.91 7,000 Gallons 61.53 62.76 1.23 10,000 Gallons 85.77 87.48 1.71 Current Water Rates $120.00 $104.98 $100.00 $80.00 75.31 $87.48 $60.00 $40.00 $55.54 $35.90 $62.76 $46.28 $20.00 $29.92 S- 3,000 Gallons 5,000 Gallons 7,000 Gallons 10,000 Gallons —0-- Inside City Limits --*-Outside City Limits Water Revenue by Customer Type FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Residential $3,377,415 $3,706,866 $3,727,114 $3,710,379 $3,597,217 $3,922,391 $4,550,780 $4,510,236 $4,743,047 $4,622,920 Commercial 1,323,475 1,472,681 1,938,004 2,092,634 2,020,572 2,141,421 2,498,273 2,757,031 2,868,418 3,009,638 Fireline & City at Cost 247,846 336,234 314,529 445,520 488,504 384,308 583,923 490,277 514,395 401,714 Total $4,948,736 $5,515,781 $5,979,647 $6,248,533 $6,106,293 $6,448,120 $7,632,976 $7,757,544 $8,125,860 $8,034,272 $5,000,000 $4,500,000 — $4,000,000 — $3,500,000 $3,000,000 — $2,500,000 ■ Residential ■ Commercial $2,000,000 — ® Fireline & City at Cost $1,500,000 — — $1,000,000 — — — — — — — $500,000 — — — $ FY FY FY FY FY FY FY FY FY FY 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 IPA Sewer System The Authority's sanitary sewer system serves most, but not all, of Owasso's incorporated area. The system consists of a collection system, eight lift stations, and a wastewater treatment plant at 600 S. Main. Residential customers are charged a monthly sewer charge that is based on their average usage for the year. $85.00 $75.00 $65.00 $55.00 $45.00 $35.00 $25.00 $15.00 Sewer Usage 2023 Rates - Inside City Limits 2024 Rates - Inside City Limits Increase 3,000 Gallons $ 25.47 $ 26.74 $ 1.27 5,000 Gallons 35.09 36.84 1.75 7,000 Gallons 44.71 46.94 2.23 10,000 Gallons 59.14 62.09 2.95 Current Sewer Rates 3,000 Gallons 5,000 Gallons 7,000 Gallons 10,000 Gallons -*Inside City Limits —*—Outside City Limits 13 Owasso Average Utility Rates - Effective October 1 sr Effective October 1st 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 Total 7,000 gallons WATER - Inside City $ 42 $ 45 $ 48 $ 51 $ 53 $ 56 $ 59 $ 59 $ 60 $ 62 $ 63 $ 64 Total 5,000 gallons SEWER - Inside City 22 24 25 26 27 29 30 32 33 35 37 39 Stormwater Rates 3 3 4 4 5 5 6 6 6 7 7 8 Refuse Rates 14 14 15 15 16 16 17 17 17 17 18 18 Average Utility Bill - Inside City Limits $ 81 $ 86 $ 91 $ 96 $ 101 $ 107 $ 112 $ 113 $ 117 $ 121 $ 124 $ 128 Owasso Utility Rate Percentage Increases 7.0%, 6.0%, 5.0% 4.0% 3.07o 2.076 1.07. 0.0% 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 14 Comparative Residential Utility Rates - For Customers Inside City Limits December 31, 2024 (Based on the most recent known data from each City) Utility Rates by City - Inside City Limits Sapulpa Glenpool Bixby Jenks Sand Springs Collinsville Owasso Broken Arrow Tulsa Total 7,000 gallons WATER - Inside City $ 45.37 $ 59.20 $ 58.91 $ 64.73 $ 54.35 $ 54.54 $ 62.76 $ 57.57 $ 37.65 Total 5,000 gallons SEWER - Inside City 37.52 25.00 25.85 24.86 40.85 42.58 36.84 40.70 64.77 Stormwater Rates 4.15 2.00 4.00 6.00 6.33 5.00 7.00 10.22 12.22 Refuse Rates 14.63 15.82 17.60 17.17 21.20 16.04 17.70 24.25 23.40 Ambulance Fee 7.50 3.50 3.25 10.00 4.00 6.45 5.415 Solid Waste Management Fee 0.35 Street Light Fee 2.50 Total Utility Bill by City - Inside City Limits 1 $ 101.67 $ 102.37 $ 113.86 $ 116.26 $ 125.98 $ 128.16 $ 128.30 $ 141.69 1 $ 143.49 $160 $140 $120 $100 $80 $60 $40 $20 Total 2024 Average Monthly Utility Cost Sapulpa Glenpool Bixby Jenks Sand Springs Collinsville Owasso Broken Tulsa Arrow 15 Owasso Five -Year Residential Rates Effective Oct-01-2021 Effective Oct-01-2022 Effective Oct-01-2023 Effective Oct-01-2024 Effective Oct-01-2025 Water Rates - Inside City Base for 3/4" Meter $ 12.82 $ 13.08 $ 13.34 $ 13.61 $ 13.88 6.1,000 gallons 1,001-2,000 7.66 7.81 7.97 8.13 8.29 2,001-3,000 7.71 7.86 8.02 8.18 8.34 3,001-4,000 7.71 7.86 8.02 8.18 8.34 4,001-5,000 7.71 7.86 8,02 8.18 8.34 5,001-6,000 7.76 7.92 8.08 8.24 8.40 6,001-7,000 7.76 7.92 8.08 8.24 8.40 Total monthly water cost For average residential at 7,000 gallons $ 59.13 $ 60.31 $ 61.53 $. 62.76 $ 63.99 Increase percent 0.0% 2.0% 2.07 2.0% 2.0% Sewer Rates - Inside Base $ 10.01 $ 10.51 $ 11.04 $ 11.59 $ 12.17 0-1,000 gallons 4.36 4.58 4.81 5.05 5.30 1,001-2,000 4.36 4.58 4.81 5.05 5.30 2,001-3,000 4.36 4.58 4.81 5.05 5.30 3,001-4,000 4.36 4.58 4.81 5.05 5.30 4,001-5,000 4.36 4.58 4.81 5.05 5.30 Total sewer for average residential at 5,000 gallons $ 31.81 $ 33.41 $ 35.09 $ 36.84 $ 38.67 Increase percent 5.1% 5.0% 5.0% 5.0% 5.0% Stormwafer Rates Residential (per month) $ 5.50 $ 6.00 $ 6.50 $ 7.00 $ 7.50 Commercial (per month) 6.25 6.75 7.25 7.75 8.25 Industrial (per month) 6.25 6.75 7.25 7.75 8.25 Increase percent 0.00% 9.09% 8.33% 7.69% 7.14% Refuse Rates Residential (per cart) ,$ 16.95 $ 17.20 $ 17.45 $ 17.70 $ 17.95 Increase percent 0.00% 1.47% 1.45% 1.437. 1.41% Multi -family (per cart) 16.95 $ 17.20 $ 17.45 $ 17.70 $ 17.95 yardwaste(per cart) 14.95 $ 15.20 $ 15.45 $ 15.70 $ 15.95 Commercial (per cart) 18.95 19.20 19.45 19.70 19.95 Inside City Residential total $ 113.39 $ 116.92 $ 120.57 $ 124.30 $ 128.11 Increase percent 1.4% 3.1% 3.1% 3.1% 3.1% Increase per month $ 1.53 $ 3.53 $ 3.65 $ 3.73 $ 3.81 I �� May 2025 Sales &Use Tax Report REAL Peapla • REAL Ch.rcrar- REAL Community Total Monthly Safes Tax Comparison $5,000,000 $4.500.000 $4,000,000 53,500,000 $3,000,000 S2,50o,000 $2,000,000 $1,500.000 $1,000,000 $500,000 S Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun — Lam Yoar Year -to -Date Sales Tax Total $50,000,000 $45.000,000 $40,000,000 $35.000,000 $30,000,000 $25.000,000 $20,000.000 $15.000,000 $10,000,000 $5.000.000 S• Jul Aug Sep Ocl. Nov Dec Jan Feb Mar Apr May Jun - AdwY --+»-Mot —t ITear City of Owasso Total Sales & Use Tax Report Budget to Actual Comparison May 8, 2025 2024-25 2024-25 Actual Collections Budget Projections Over (Under) Projection Amount percent Amount Percent Amount Percent Jul $ 4,487,470 8.9% $ 4,262,937 8.4% $ 224,534 5.3% Aug 4,379,220 8.7% 4,335,577 8.6% 43,643 1.0% Sep 4,319,974 8.5% 4,075,489 8.1% 244,485 6.0% Oct 4,339,831 8.6% 4,275,061 8.5% 64,770 1.5% Nov 3,963,138 7.8% 4,116,863 8A% (153,725) -3.7% Dec 4,549,178 9.0% 4,251,246 8.4% 297,932 7.0% Jan 5,111,529 10.1% 4,681,596 9.3% 429,933 9.2% Feb 4,622.648 9.1% 4,743,348 9.4% (120,700) -2.5% Mar 3,873,782 7.7% 3,689,125 7.3% 184,657 5.0% Apr 3,849,139 7.6% 3,859,242 7.6% (10,103) -0.3% May 4,396,961 8.7% 4,260,024 8.4% 136,937 3.2% Jun Totals $ 47,892,871 94.7% $ 46.550,507 92.0% $ 1,342,363 2.9% City of Owasso Total Monthly Sales Tax Revenues Last Five Fiscal Years 7nnA nnllr nnnn I- nAnA nnnn nnnn until --I- -'.-- Jul $ 4,030,577 $ 3,809,901 $ 3,859,805 $ 3,440,377 $ 3,464,240 $ 3,005,671 Aug 3,935,340 3,892,331 3,888,306 3,558,829 3,386,133 2,968,434 Sep 3,813,881 3,629,534 3,743,687 3,522,962 3,227,732 2,969,838 Oct 3,869,565 3,839,191 3,767,889 3,653,860 3,093,584 3,067,281 Nov 3.512,031 3,686,934 3,750,140 3,443,276 3,162,417 2,855,219 Dec 4,032,449 3,777,373 3,854,603 3,538,043 3,214,507 3,105,262 Jan 4,500,490 4,107,128 4,145,010 3,890,744 3,466,684 3,399.527 Feb 3,929,036 4,109,253 4,055,635 4,033,475 3,406,382 3,294,059 Mar 3,425,391 3,270,677 3,334,731 2,990,573 2,987,980 2,677,677 Apr 3,429,728 3,636,407 3,659,838 3,491,187 2,803,716 2,845,063 May 3,879,286 3,934,149 4,018,971 3,726,630 3,596,560 2,953,020 Jun - 3,650,844 3,797,070 3,678,903 3,714,051 2,907,154 $ 42,357,774 $ 45,343,723 $ 55,875,686 $ 42,968,861 $ 39,523,987 $ 36,048,205 City of Owasso Total Safes Tax Report Budget to Actual Comparison May 8, 2025 2024-2025 2024-2025 Actual Collections Budget Projections_ Over (Under) Projection Amount Percent Amount Percent Amount Percent Jul $ 4,030,577 8.9% $ 3,809,901 8.5% $ 220,677 5.8% Aug 3,935,340 - 8.7% 3,892,251 8.6% 43,089 1-1% Sep 3,813,881 8.5% 3,629,534 8.1% 184,346 5.1% Oct 3,869,565 8-6% 3,839,191 8.5% 30,374 0.8% Nov 3,512,031 7.8% 3,686,705 8.2% (174,674) -4.7% Dec 4,032,449 8.9% 3,777,373 8.4% 255,076 6.8% Jan 4,500,490 10.0% 4,107,075 9.1% 393,415 9.6% Feb 3,929,036 8.7% 4,109,253 9.1% (180,216) 4.4% Mar 3,425,391 7.6% 3,270,677 7.3% 154,714 4.7% Apr 3,429,728 7.6% 3,429,695 7.6% 33 0.0% May 3,879,286 8.6% 3,750,371 8.3% 128,915 3.4% Jun Totals $ 42,357,774 94.0% 91.7% 2.6% $ 41,302,025 $ 1,055,748 City of Owasso Total Safes Tax Report Two Year Comparison May 8, 2025 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Totals 2024-2025 Percent Amount of Budget $ 4,030,577 8.9% 3,935,340 8.7% 3,813,881 8.5% 3,869,565 8.6% 3,512,031 7.8% 4,032,449 8.9% 4,500,490 10.0% 3,929,036 8.7% 3,425,391 7.6% 3,429,728 7.6% 3,879,286 8.6% 2023-2024 Percent Amount of Actual $ 3,809,901 8.5% 3,892,331 8.7% 3,629,534 8.1% 3,839,191 8.5% 3,686,934 8.2% 3,777,373 8.4% 4,107,128 9.1 % 4,109,253 9.2% 3,270,677 7.3% 3,636,407 8.1 % 3,934,149 8.8% $ 42,357,774 94.0% $41,692,878 Increase or (Decrease) Amount Percent $ 220,677 5.8% 43,009 1.1 % 184,346 5.1% 30,374 0.8% (174,904) -4.7% 255,076 6.8% 393,362 9.6% (180,216) -4.4% 154,714 4.7% (206,679) -5.7% (54,863) -1.4% 92.9% $ 664,895 1.6% Fiscal Year 2025 Sales Tax Budget is $45.055 million; Fiscal Year 2024 Sales Tax Budget was $44,902 million. City of Owasso Monthly Use Tax Revenues Last Five Fiscal Years 2024-2025 2023-2024 2022-2023 2021-2022 2020-2021 2019-2020 Jul $ 456,893 $ 485,519 $ 401,124 $ 326,380 $ 320,463 $ 224,427 Aug 443,880 418,758 363,566 404,700 308,877 213,728 Sep 506,093 450,327 425,319 318,417 319,035 258,541 Oct 470,266 416,968 357,484 392,609 322,295 211,009 Nov 451,108 406,494 406,252 339,020 325,866 212,040 Dec 516,729 477,825 422,765 368,226 353,105 226,537 Jan 611,039 572,582 478,272 487,449 406,969 280,550 Feb 693,612 613,597 574,438 509,782 493,847 404,153 Mar 448,391 411,558 378,203 330,651 291,099 187,882 Apr 419,411 399,253 440,597 310,281 286,867 233,275 May 517,675 468,542 505,331 390,745 439,483 257,842 Jun 439,205 415,151 348,589 316,929 321,127 $ 5,535,097 $ 5,560,626 $ 5,168,503 $ 4,526,849 $ 4,184,835 $ 3,031,109 Fiscal Year 2025 Use Tax Budget is $5.5 million City of Owasso Total Use Tax Report Two Year Comparison May 8, 2025 2024-2025 2023-2024 Increase or (Decrease) Percent Percent Percent Amount of Budget Amount of Actual Amount of Actual Jul $ 456,893 8.3% $ 485,519 8.7% $ (28,626) -5.9% Aug 443,880 8.0% 418,758 7.5% 25,122 6.0% Sep 506,093 9.1% 450,327 8.1% 55,767 12.4% Oct 470,266 8.5% 416,968 7.5% 53,298 12.8% Nov 451,108 8.2% 406,494 7.3% 44,614 11.0% Dec 516,729 9.3% 477,825 8.6% 38,904 8.1% Jan 611,039 11.0% 572,582 10.3% 38,457 6.7% Feb 693,612 12.5% 613,597 11.0% 80,015 13.0% Mar 448,391 8.1% 411,558 7.4% 36,833 8.9% Apr 419,411 7.6% 399,253 T2% 20,158 5.0% May 517,675 9.4% 468,542 8.4% 49,133 10.5% Jun Totals $ 5,535,097 100.0% $ 5,121,421 92.1 % $ 413,677 8.1% ,,,./ .,-a,- o TO: The Honorable Mayor and City Council FROM: Wendy Kramer, City Planner SUBJECT: Utility and Storm Drainage Easement Closure Request -9311 & 9331 North Garnett Road Lots 1 and 2, Block 8, Smith Farm Village, Blocks 7, 8, 9, 10 & 11 DATE: May 8, 2025 BACKGROUND: The Community Development Department received a request from Route 66 Engineering LLC on behalf of JCSII Properties LLC for the closing of three (3) easements located and described as follows: CLOSURE OF A 10' UTILITY EASEMENT A total of 2,450 square feet of the 10' utility easement on Lot 2, Block 8, Smith Farm Village, Blocks 7, 8, 9, 10 & 1 1 (Plat #7018). The easement lies within property located at 9331 North Garnett Road, Owasso, Oklahoma, CLOSURE OF A 10' UTILITY EASEMENT A total of 2,450 square feet of the 10' utility easement on Lot 1, Block 8, Smith Farm Village, Blocks 7, 8, 9, 10 & 1 1(Plat #7018). The easement lies within property located at 9311 North Garnett Road, Owasso, Oklahoma. CLOSURE OF A PORTION OF A 25' STORM DRAINAGE EASEMENT A total of 5,783 square feet of the 25' storm drainage easement (Document # 2007101848) on Lots 1 and 2, Block 8, Smith Farm Village, Blocks 7, 8, 9, 10 & 1 1 (Plat #7018). The portion of the easement to be closed lies within property located at 9311 and 9331 North Garnett Road, Owasso, Oklahoma. ANALYSIS: • The Smith Farm Village, Blocks 7, 8, 9, 10 & 11 final plat was approved by Owasso City Council in December of 2021 and subsequently filed with Tulsa County in February of 2022. • Following the filing of the final plat, the shared lot lines between all three lots present within Block 8 of this development were reconfigured via two approved lot line adjustments (OLLA 24- 03 and OLLA 25-01). These adjustments were requested by the developer to accommodate changes in the lot configurations that were unforeseen at the time of platting. o As such, the developer has requested the closure of the two above -mentioned subject utility easements as they are no longer located along the perimeters of the newly configured lots and will inhibit the placement of structures on said lots. o Pending approval of this closure request, the developer intends to file two (2) new 10' utility easements by separate instrument, in coordination with the Public Works Department. These proposed new utility easements will line up with the revised shared lot line created via OLLA 25-01 and will act as standard perimeter utility easements. • The subject stormwater drainage easement was originally dedicated in 2007 (Document # 2007101848) via separate instrument, prior to the approval and filing of the Smith Farm Village, Blocks 7, 8, 9, 10 & 11 final plat. As a part of the ongoing development in this area, the developer has relocated and re -engineered the stormwater drainage infrastructure that services the subject properties. Following this relocation, the existing stormwater drainage easement is no longer necessary since its purpose is accommodated elsewhere. The developer has thus Easement Closure -Smith Farm Village Block 8 Page 2 requested the closure of this portion of said stormwater easement to be able to reclaim more buildable space within the lot located at 9311 North Garnett Road. • All required notices were sent to all franchise holders and utility companies. The City of Owasso Public Works Department was also contacted regarding the closing of these easements and indicated there should be no impacts to future utilities or stormwater drainage. Staff has not been notified that the closure of these easements would negatively impact any utility companies. Upon City Council action to close the easements, the applicant is advised to take these items to District Court and file for vacation of the subject easements, which will completely remove them from the books. TECHNICAL ADVISORY COMMITTEE: The Technical Advisory Committee (TAC) reviewed this item at their regular meeting on April 16, 2025. The following comments were made concerning these easement closure requests: • Public Works- Coordinate with Public Works to review proposed new utility easements prior to filing with Tulsa County • AT&T- No facilities in the proposed closures; service is provided from the south side of East 93rd Place North • PSO- Coordinate with PSO regarding ongoing utility line relocation ATTACHMENTS: Aerial Map Survey Exhibits Smith Farm Village Blocks 7, 8, 9, 10 & 11 Filed Plat Original Filed Stormwater Drainage Easement IL r , fit` � I t'I,I • f,7I g,,,c�-; AFMF ' y r _ K A c yi�.0 N _� - Y�•6 �• Y• { J60 ` ter` • t � `1^ ",d' c - , t r _ 1 `Ai ' Awn ? i 5ti 1M. h� w � I ep IL weriai reap ° °.°' 0.02 0.04 0.05 0.07 Mllee Easement Closures- Smith Farm Village, Block 8 Subject Tract N A PLAT OF SURVEY 10' WIDE UTILITY EASEMENT TO BE CLOSED to to R 14 E EXHIBIT A EAST 96th STREET NORTH PAGE 1 of 2 INDEX a SITE 0 k w 20 r z EAST Afith STRFFT N(1RTH LOCATION MAP SCALE: V=3000' y z T L a =21 r r N z z c- 1-1 y 6@ L POINT OF COMMENCEMENT SW CORNER LOT 2, BLOCK CK 8 It SCALE: 1"= 100' SURVEYOR'S CERTIFICATION LOT 3,BLOCK 8 SMITH FARM VILLAGE BLOCKS 7,8,9, 10& 11 PLAT OF SURVEY .......... SHEET 1 LEGAL DESCRIPTION. -SHEET 2 LEGEND (P) = PER PLAT U/E = UTILITY EASEMENT LOT 2,BLOCK 8 JCSII PROPERTIES, LLC R61373142071330 )INT OF BEGINNING L3 )10' WE (P) 7 i- 10L5' U/E (P) PLATTED EASEMENT TO BE CLOSED LOT 1,BLOCK 8 TCSII PROPERTIES, LLC R61373142071320 RESERVE "A" LINE BEARING DISTANCE L1 N 01"12'17" W 10.00' L2 N 88'47'43" E 17.50' L3 N 88047'43" E 245.00' L4 S 01 "12'17" E 10.00' L5 S 88'47'43" W 245.00' L6 N 01"12'17" W 10.00' j 44 C FRITZ LAND SURVEYING, LLC AND THE UNDERSIGNED PROFESSIONAL LAND SURVEYOR, UNDER CERTIFICATE OF AUTHORIZATION CA #5848, DO HEREBY STATE THAT THIS PLAT OF SURVEY AND LEGAL DESCRIPTION IS A TRUE AND ACCURATE REPRESENTATION OF THE RECORD CONDITIONS AT THE TIME OF THE SURVEY. THIS PLAT OF SURVEY IS INTENDED TO ILLUSTRATE THE PROPOSED 10' WIDE UTILITY EASEMENT TO BE CLOSED AND FEATURES OF THE PROPERTY HAVE BEEN OMITTED FOR CLARITY. THAT THIS IS A TRUE REPRESENTATION OF THE EASEMENT AS DESCRIBED. THIS PLAT MEETS OR EXCEEDS THE MINIMUM TECHNICAL STANDARDS ADOPTED BY THE OKLAHOMA STATE BOARD OF LICENSURE FOR PROFESSIONAL ENGINEERS AND LAND SURVEYORS. DATE OF LAST SITE VISIT: JANUARY 3, 202& WITNESS MY HAND AND SEAL THIS 20Lh DAYOFFEBRUARY, 2025. 0',sSI O N A 4 FRITZ LAND SURVEYING, LLC 524 EAST MAIN STREET, JENKS, OK 74037 PH: 918-528-5121 FRITZLANDSURVEYI NG@GMAIL.COM C.A. # 5848 EXPIRES: 6-30-2026 FLS 24426 PAGE 1 OF 2 ANDY FRITZ, PLS OK LIC. 1694 CA #5848 EXP. 06,30.2025 LEGAL DESCRIPTION 10' WIDE UTILITY EASEMENT TO BE CLOSED EXHIBIT "A" PAGE 2 of 2 PARENT TRACT LEGAL DESCRIPTION LOT 2, BLOCK 8, SMITH FARM VILLAGE, BLOCKS 7, 8, 9. 10 & 11, AN ADDITION TO THE CITY OF OWASSO, TULSA COUNTY, STATE OF OKLAHOMA, PLAT NO. 7018. LEGAL DESCRIPTION -10' WIDE UTILITY EASEMENT TO BE CLOSED A TRACT OF LAND THAT IS PART OF LOT TWO (2), BLOCK EIGHT (8), SMITH FARM VILLAGE, BLOCKS SEVEN (7), EIGHT (8), NINE (9), TEN (10) & ELEVEN (11), AN ADDITION TO THE CITY OF OWASSO, TULSA COUNTY, STATE OF OKLAHOMA, ACCORDING TO THE RECORDED PLAT THEREOF, BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS: COMMENCING AT THE SOUTHWEST CORNER OF SAID LOT 2, BLOCK 8; THENCE NORTH 01*1217" WEST ALONG THE WEST LINE THEREOF 10.00 FEET; THENCE NORTH 88`4743" EAST 17.50 FEET TO THE POINT OF BEGINNING; THENCE CONTINUING NORTH 88°47'43" EAST 245.00 FEET; THENCE SOUTH 01'12'17" EAST 10.00 FEET; THENCE SOUTH 88"4743" WEST 245.00 FEET; THENCE NORTH 01*12'17" WEST 10.00 FEET TO THE POINT OF BEGINNING. SAID TRACT OF LAND CONTAINS 2,450.0 SQ. FEET OR 0.06 ACRES, BEARINGS ARE BASED UPON THE RECORDED PLAT OF SMITH FARM VILLAGE, BLOCKS 7, 8, 9, 10 & 11, PLAT NO. 701 S. SURVEYOR'S CERTIFICATION FRITZ LAND SURVEYING, LLC AND THE UNDERSIGNED PROFESSIONAL LAND SURVEYOR, UNDER CERTIFICATE OF AUTHORIZATION CA #5848, DO HEREBY STATE THAT THIS PLAT OF SURVEY AND LEGAL DESCRIPTION IS A TRUE AND ACCURATE REPRESENTATION OF THE RECORD CONDITIONS AT THE TIME OF THE SURVEY. THIS PLAT OF SURVEY AND LEGAL DESCRIPTION IS INTENDED TO ILLUSTRATE THE PROPOSED 10' WIDE UTILITY EASEMENT TO BE CLOSED AND FEATURES OF THE PROPERTY HAVE BEEN OMITTED FOR CLARITY, THAT THIS IS A TRUE REPRESENTATION OF THE EASEMENT AS DESCRIBED. THIS PLAT MEETS OR EXCEEDS THE MINIMUM TECHNICAL STANDARDS ADOPTED BY THE OKLAHOMA STATE BOARD OF LICENSURE FOR PROFESSIONAL ENGINEERS AND LAND SURVEYORS. DATE OF LAST SITE VISIT: JANUARY 3, 2025. WITNESS MY HAND AND SEAL THIS 20th DAYOFFEBRUARY, 2025. � 10 N L FRITZ LAND SURVEYING, LLC ANDY N 524 EAST MAIN STREET, JENKS, OK 74037 w FRITZ X PH:918-528-5121 m � FRITZLANDSURVEYING@GMAILCOM ANDY FRITZ, PLS 694 C.A. # 5848 EXPIRES: 6-30-2026 OK LIC. 1694 Jam) �0 FlS 24426 CA #5848 EXP. 06.30.2026 PLAT OF SURVEY 10' WIDE UTILITY EASEMENT TO BE CLOSED 11 It R 14 E EXHIBIT A EAST 96th STREET NORTH PAGE 'I Of 2 INDEX a —/SITE O K K w 20 a F- zz EAST 86th STREET NORTH LOCATION MAP SCALE: 1 "=3000' LOT3,BLOCK8 SMITH FARM VILLAGE BLOCKS 7,8,9, 10 & 11 PLAT OF SURVEY .......... SHEET 1 LEGAL DESCRIPTION .... SHEET 2 LEGEND (P) = PER PLAT U/E = UTILITY EASEMENT z - C� LOT 2, BLOCK 8 JCSII PROPERTIES, LLC m R61373142071330 POINT OF BEGINNING / �10' UIE (P POINT OF COMMENCEMENT NW CORNER ® LOT I,BLOCK B SCALE: 1 " = 100' 0' 50, 100, 200' i SURVEYOR'S CERTIFICATION WE (P) PLATTED EASEMENT/ TO BE CLOSED LOT 1,BLOCK 8 TCSII PROPERTIES, LLC R61373142071320 RESERVE "A" BEARING DISTANCE N 88°4743"E 17.50' N 88°47'43" E 245.00' F S01°12'17"E 10.00' S 88°47'43"W 245.00' N Ot°12'17" W 10.00' FRITZ LAND SURVEYING, LLC AND THE UNDERSIGNED PROFESSIONAL LAND SURVEYOR, UNDER CERTIFICATE OF AUTHORIZATION CA #5848, DO HEREBY STATE THAT THIS PLAT OF SURVEY AND LEGAL DESCRIPTION IS A TRUE AND ACCURATE REPRESENTATION OF THE RECORD CONDITIONS AT THE TIME OF THE SURVEY. THIS PLAT OF SURVEY IS INTENDED TO ILLUSTRATE THE PROPOSED 10' WIDE UTILITY EASEMENT TO BE CLOSED AND FEATURES OF THE PROPERTY HAVE BEEN OMITTED FOR CLARITY. THAT THIS IS A TRUE REPRESENTATION OF THE EASEMENT AS DESCRIBED. THIS PLAT MEETS OR EXCEEDS THE MINIMUM TECHNICAL STANDARDS ADOPTED BY THE OKLAHOMA STATE BOARD OF LICENSURE FOR PROFESSIONAL ENGINEERS AND LAND SURVEYORS. DATE OF LAST SITE VISIT: JANUARY 3, 2025. W/TNESS MYHAND AND SEAL THIS 20M DAYOF FESRUARY, 2025. OP- t O FRITZ LAND SURVEYING, LLC 524 EAST MAIN STREET, JENKS, OK 74037 PH:918-528-5121 FRITZLANDSURVEYI NG@GMAIL.COM C.A. # 5848 EXPIRES: 6-30-2026 FLS 24426 PAGE 1 OF 2 OK LIC. 1694 CA #5848 EXP. 06.30.2026 Q lz ANDY N kInFRITZ1694 J OKLAHCNt LEGAL DESCRIPTION 10' WIDE UTILITY EASEMENT TO BE CLOSED EXHIBIT "A" PAGE 2 of 2 PARENT TRACT LEGAL DESCRIPTION LOT 1, BLOCK 8, SMITH FARM VILLAGE, BLOCKS 7, 8, 9, 10 & 11, AN ADDITION TO THE CITY OF OWASSO, TULSA COUNTY, STATE OF OKLAHOMA, PLAT NO. 7018. LEGAL DESCRIPTION -10' WIDE UTILITY EASEMENT TO BE CLOSED A TRACT OF LAND THAT IS PART OF LOT ONE (1), BLOCK EIGHT (8), SMITH FARM VILLAGE, BLOCKS SEVEN (7), EIGHT (8), NINE (9), TEN (10) & ELEVEN (11). AN ADDITION TO THE CITY OF OWASSO, TULSA COUNTY, STATE OF OKLAHOMA, ACCORDING TO THE RECORDED PLAT THEREOF, BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS: COMMENCING AT THE NORTHWEST CORNER OF SAID LOT 1, BLOCK 8; THENCE NORTH 88'47'43" EAST 17.50 FEET TO THE POINT OF BEGINNING; THENCE CONTINUING NORTH 88°4743" EAST 245.00 FEET; THENCE SOUTH 01°12'17" EAST 10.00 FEET; THENCE SOUTH 88°4743" WEST 245.00 FEET; THENCE NORTH 01*12'17" WEST 10.00 FEET TO THE POINT OF BEGINNING. SAID TRACT OF LAND CONTAINS 2,450.0 SQ. FEET OR 0.06 ACRES. BEARINGS ARE BASED UPON THE RECORDED PLAT OF SMITH FARM VILLAGE, BLOCKS 7, 8, 9, 10 & 11, PLAT NO. 7018. SURVEYOR'S CERTIFICATION FRITZ LAND SURVEYING, LLC AND THE UNDERSIGNED PROFESSIONAL LAND SURVEYOR, UNDER CERTIFICATE OF AUTHORIZATION CA #5848, DO HEREBY STATE THAT THIS PLAT OF SURVEY AND LEGAL DESCRIPTION IS A TRUE AND ACCURATE REPRESENTATION OF THE RECORD CONDITIONS AT THE TIME OF THE SURVEY. THIS PLAT OF SURVEY AND LEGAL DESCRIPTION IS INTENDED TO ILLUSTRATE THE PROPOSED 10' WIDE UTILITY EASEMENT TO BE CLOSED AND FEATURES OF THE PROPERTY HAVE BEEN OMITTED FOR CLARITY. THAT THIS IS A TRUE REPRESENTATION OF THE EASEMENT AS DESCRIBED. THIS PLAT MEETS OR EXCEEDS THE MINIMUM TECHNICAL STANDARDS ADOPTED BY THE OKLAHOMA STATE BOARD OF LICENSURE FOR PROFESSIONAL ENGINEERS AND LAND SURVEYORS. DATE OF LAST SITE VISIT: JANUARY 3, 2025. WITNESSWHANDANDSEAL THIS20#7DAYOFFEBRUARY,2025. �1oNq`L FRITZ LAND SURVEYING, LLC a ANDY w 524 EAST MAIN STREET, JENKS, OK 74037 w FRITZ A PH:918-528-5121 Z 1694 m FRITZLANDSURVEYING@GMAIL.COM ANDY FRITZ, PLS 'r C.A. # 5848 EXPIRES: 6-30-2026 OK LIC. 1694 J�0 FLS 244'26 ' ^ % CA #5848 EXP. 06.30.2026 OKLAHCMI' PLAT OF SURVEY 25' WIDE STORM DRAINAGE EASEMENT TO BE CLOSED R 14 E EXHIBIT "A" INDEX PLAT OF SURVEY .......... SHEET 1 PAGE 1 of 2 EAST 96th STREET NORTH LEGAL DESCRIPTION....SHEET 2 20 AAtK CTRFFT KlnPTW T I I LOT 3, BLOCK 8 21 7 4 I LOT 2,BLOCK 8 N , SMITH FARM VILLAGE Iy3 I BLOCKS 7, 8, 9,10 & Il LOCATION MAP r -- - - - - - l SCALE: 1"=3000' S I �?e POINT OF BEGINNING -+. g �� a� LOT 1, BLOCK 8 I fie m N tv 1\\ c C'j ? �� PORTION OF EASEMENT 1 0OQ TO BE CLOSED •-IIm�. //) SCALE: 1"= 100' Iy 0' 50, 100, 200' �G L3 \ L2 25' STORM DRAINAGE ,I „ RESERVE A EASEMENT POINT OF COMMENCEMENT DOC. #2007101848 SW CORNER \ LOT 1,BLOCKB \. SURVEYOR'S CERTIFICATION LINE BEARING DISTANCE L1 N 01°12'17" W 37.92' L2 S 62°11'30" W 16.46' L3 S 88°45'25" W 12.06' FRITZ LAND SURVEYING, LLC AND THE UNDERSIGNED PROFESSIONAL LAND SURVEYOR, UNDER CERTIFICATE OF AUTHORIZATION CA #5848, DO HEREBY STATE THAT THIS PLAT OF SURVEY AND LEGAL DESCRIPTION IS A TRUE AND ACCURATE REPRESENTATION OF THE RECORD CONDITIONS AT THE TIME OF THE SURVEY. THIS PLAT OF SURVEY IS INTENDED TO ILLUSTRATE THE PROPOSED 29 WIDE STORM DRAINAGE EASEMENT TO BE CLOSED AND FEATURES OF THE PROPERTY HAVE BEEN OMITTED FOR CLARITY. THAT THIS IS A TRUE REPRESENTATION OF THE EASEMENT AS DESCRIBED. THIS PLAT MEETS OR EXCEEDS THE MINIMUM TECHNICAL STANDARDS ADOPTED BY THE OKLAHOMA STATE BOARD OF LICENSURE FOR PROFESSIONAL ENGINEERS AND LAND SURVEYORS. DATE OF LAST SITE VISIT: JANUARY 3, 2025. WITNESS MYHANDAND SEAL THIS IMDAYOFFESRUARY,2025 gIONA< FRITZ LAND SURVEYING, LLC 114 a ANDY m 524 EAST MAIN STREET, JENKS, OK 74037 w FRITZ A PH:918-528-512t FRITZLANDSURVEYING@GMAIL.COM ANDY FRITZ, PLS 1694 C.A. # 5848 EXPIRES: 6-30-2026 OK LIC. 1694 FLS 24426 CA #5848 EXP. 06.30.2026 OKLAHCA>•p PAGE 1 OF 2 LEGAL DESCRIPTION 25' WIDE STORM DRAINAGE EASEMENT TO BE CLOSED EXHIBIT "A" PAGE 2 of 2 LEGAL DESCRIPTION - EXISTING EASEMENT DOC. #2007101848 LEGAL DESCRIPTION - 25' WIDE STORM DRAINAGE EASEMENT TO BE CLOSED A TRACT OF LAND THAT IS PART OF LOT TWO (2), BLOCK EIGHT (8). SMITH FARM VILLAGE, BLOCKS SEVEN (7), EIGHT (8), NINE (9), TEN (10) & ELEVEN (11). AN ADDITION TO THE CITY OF OWASSO. TULSA COUNTY, STATE OF OKLAHOMA, ACCORDING TO THE RECORDED PLAT THEREOF, BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS: COMMENCING AT THE SOUTHWEST CORNER OF SAID LOT 1, BLOCK 8; THENCE NORTH 01 °12'17" WEST ALONG THE WEST LINE THEREOF 157.40 FEET TO THE POINT OF BEGINNING; THENCE CONTINUING NORTH 01'12'17" WEST ALONG THE WEST LINE OF SAID LOTS 1 AND 2 A DISTANCE OF 37.92 FEET; THENCE SOUTH 42°27'04" EAST 249.84 FEET TO THE SOUTH LINE OF SAID LOT 1; THENCE SOUTH 62'1 V30" WEST ALONG SAID SOUTH LINE 16.46 FEET; THENCE SOUTH 88'45'25" WEST AND CONTINUING ALONG THE SOUTH LINE OF SAID LOT 1 A DISTANCE OF 12.06 FEET; THENCE NORTH 42°27'04" WEST 209.22 FEET TO THE WEST LINE OF SAID LOT 1 AND THE POINT OF BEGINNING. SAID TRACT OF LAND CONTAINS 5,783.2 SQ. FEET OR 0.13 ACRES. BEARINGS ARE BASED UPON THE RECORDED PLAT OF'SMITH FARM VILLAGE, BLOCKS 7, 8, 9, 10 & 11, PLAT NO. 7018. SURVEYOR'S CERTIFICATION FRITZ LAND SURVEYING, LLC AND THE UNDERSIGNED PROFESSIONAL LAND SURVEYOR, UNDER CERTIFICATE OF AUTHORIZATION CA #5848, DO HEREBY STATE THAT THIS PLAT OF SURVEY AND LEGAL DESCRIPTION IS A TRUE AND ACCURATE REPRESENTATION OF THE RECORD CONDITIONS AT THE TIME OF THE SURVEY. THIS PLAT OF SURVEY AND LEGAL DESCRIPTION IS INTENDED TO ILLUSTRATE THE PROPOSED 25' WIDE STORM DRAINAGE EASEMENT TO BE CLOSED AND FEATURES OF THE PROPERTY HAVE BEEN OMITTED FOR CLARITY. THAT THIS IS A TRUE REPRESENTATION OF THE EASEMENT AS DESCRIBED. THIS PLAT MEETS OR EXCEEDS THE MINIMUM TECHNICAL STANDARDS ADOPTED BY THE OKLAHOMA STATE BOARD OF LICENSURE FOR PROFESSIONAL ENGINEERS AND LAND SURVEYORS. DATE OF LAST SITE VISIT: JANUARY 3, 2025. W/TNESS MYHAND AND SEAL THIS 110 DAY OF FEBRUARY, 2025 1551 O N A FRITZ LAND SURVEYING, LLC 524 EAST MAIN STREET, JENKS, OK 74037 PH: 918-528-5121 FRITZLAN DSU RV EYI NG@ G MAI L.0 OM C.A. # 5848 EXPIRES: 6-30-2026 FLS 24426 PAGE 2 OF 2 ANDY FRITZ, PLS OK LIC. 1694 CA #5848 EXP. 06,30.2026 �2 a ANDY RITZ z kul4)l6 94 �0� OKLAHCOt 24426 EASEMENT CLOSURE REPORT Tue Feb 11 13:03:38 2025 Northing Easting Bearing Distance 476739.246 2602676.645 N O1012117" W 37.922 476777.160 2602675.848 S 42027104" E 249.844 476592.811 2602844.483 S 62011130" W 16.464 476585.130 2602829.920 S 88045125" W 12.059 476584.868 2602817.863 N 42027104" W 209.224 476739.246 2602676.645 Closure Error Distance> 0.00000 Total Distance> 525.515 Polyline Area: 5783.2 sq ft, 0.13 acres Eas1961h SI saaa —rcz-w. Tessa I I as ,mzr—_—__ L --- s- l � n �. WIE �n9uw X. � u % 6N Iu"�., ra.are,ur g3v `r�grl�< 3 4 �R 11 5 i b 95e1X0emeen6 X i „RUE Nu, ELXr 1 aw EeMfiX. Resarva'H' wtxanew. — C f k no.w TI 5 1 r� ��/s •l \� a wIn x:w. g 8ue'!A.� 112 �� 1�= H f\ an,xw..nw. gA$ 3 11 I�'i_ a ,��Res. Rs\ elmv , Lolx 4� R:.. M Pmnrrv�c P• \,Cr Le r 4'�/��'� .., B•\,� j i , ;t' .d // eloexl/LMt .p SMITH FARM rm PP MARKETPLACE FINAL PLAT SMITH FARM VILLAGE BLOCKS 7, 8, 9, 10 & 11 asm �iA4L 81 E A sutech slon in the City of Owasso bang a pan of the NW14 at Section Net OSE a - g 20, Township 21 NoM, Range 14 East of the lntlian Base and Meritlian, ra 3 TYIsd Caunry, State Ol OWeM1Oma. xaaava,_ g b t -p a ?a;,a a'? a �s F - ee 05lat at $ The OPUD 21-02 !, 101 8 2 - €� 11 „ and-B R• lli,axns 23 w st r r flyya1521 Location Map OWNER I DEVELOPEp alxl "ii I, ¢r."��0 �+-� t a14E -afI iigaEnTIES.LLC. G' i5%525'W-aNel E SPB TK - `i 29IR II u F�xnaanWe 2 16 t r � th SURVEYOR 0_ ,__ _N TVIeRENOINEEXIXY6 1 /c __ E. "✓I In VI. N. —�✓ 2T 1 SagsB llnkI I Loll Z _ PaxxINGrA55 rIq��ESmINL. / / � 2 � 61L—.v// /`'%! \ �2 � .; � <�`E� � w, e, r g .,Y�:.�+,..>~..•.,� y nmcwnN " ENGINEER E. nPll, � \ �� 'L, � e4.ladBMbec �1920� �/''��t✓ rwm`m�il uw saxw.+,mmam I a - war yLot Su mma Table a \ Blo[k 11La ] JY' 9 9 W tIs / MARKETPLACE g ��� a E (Plat 95827I a§ „y <is} - ,a ReserveH a vs®® m 0© Io:v�uuvMtt,el uTrw 1 a.p..,xrym4�II abpuen.e.ne�u� nn,b Fa.nrn�, uew..FMOY+.e,.ew eegend Bass of Hearin s ®^ Benchmark Lot AEtlress....w�.",av". fIXI,LnAr BFARM VILLAGE BLOCKS 7, 8 9 10, 11 FINAL PLAT - lanuat,11,2022 oft DEED OF DEDICATION AND DECLARATION OF RESTRICTIVE COVENANTS OPUD 21-02 ,r..,.....,.,......w:..IM...�«,.w,.v.....�..,�...,,.e,a.o� �m�.......,.v.. ..nuwv.,uwunaui �laAw� .su��'1 n'r �ssmew wvwa wmicrt>.+wc.uwvnmrco r+ue.a,w ld. w.a GMN ��wwrow. wT m.".."v ��_6�_U�eucww�ti wmuwsuuawwuu ,uuvew<evev eer�e�,e,work.c.r,so..v-v�eoe.nx.vm-eunruuo�m�"vua�ei�w SMITH FARM VILLAGE BLOCKS 2, S, 9, 10, & 11 FMAL PLAT -January 31.2022 Shcu 2 Uf 2 Tulsa County Clerk- EARLENE WILSON Doc# 2007101848 Pages 3 Receipt# 9445944594 09110107 11:19:41 Fee 17.00 w-000944594002.# STORM DRAINAGE EASEMENT `B" KNOW ALL MEN BY THESE PRESENTS: That for and in consideration of value received, the undersigned owner or owners, as the case may be, do hereby grant and dedicate to the City of Owasso a storm drainage easement and rigbt-of-way over and across the following described property situated in the County of Tulsa, State of Oklahoma, to -wit: See Attached Exhibit "A" with ingress and egress to and from the same; which easement and right-of-way grant shall be for the purpose of allowing the City of Owasso to at all times have a right to enter said easement for the purpose of installing, constructing, reconstructing, !!) maintaining, repairing, operating and inspecting all infrastructure or other appurtenances O in said easement; and for the conveyance of stone run-off and drainage water. Grantor(s) hereby agree that they will never erect, place or maintain, or permit to be S� erected, placed or maintained, any building, structure, tree, shrub, concrete or any other �p improvement of any nature whatsoever on such easement, nor excavate or fill said easement without written consent from the City of Owasso. The City and its contractors shall have free access to the easement, and shall have the right to trim or cut tree roots as may endanger or interfere with the function of this easement, and shall further have free access to the facilities and every part thereof, for the purpose of exercising the rights granted herein TO HAVE AND TO HOLD the said easement for storm drainage unto the City of Owasso, forever; the consideration hereof being in full payment for the rights and privileges herein granted. EXECUTED this Z%t" day of A*3� 2007. A- The Hayward & B(*y Smitl Family, LZ.C, Betty Smith, Manager ACKNOWLEDGEMENT STATE OF Oklahoma } ss. COUNTY OFT t-w 2007101848 Page 2 of 3 Before me, the undersigned a Notary Public in and for said County and State, on this 2l44A dayof, , 2007, personally appeared Betty Smith, to me known to be th , identical person who subscribed the name of the maker as Manager thereof to the within and foregoing instrument as its grantee, and acknowledged to me that she executed the same as her free and voluntary act and deed for the uses and purposes therein set forth. Given under my hand and seal of office the day and year last above written. My Commission Expires: 11-61-62 My Commission Number: *OOgq 32n MAMMA I_ I_ .,. • Notary Public Oklahoma OFFICIAL SEAL M. MORRI 4 Wagoner CoSONunty 4 � � 04009932 Exp.11.1-08 AA][ 2007101848 Page 3 of 3 EXHIBIT "A" A TRACT OF LAND THAT IS PART OF THE WEST HALF (W/2) OF SECTION TWENTY (20), TOWNSHIP TWENTY-ONE (21) NORTH, RANGE FOURTEEN (14) EAST OF THE INDIAN BASE AND MERIDIAN, TULSA COUNTY, STATE OF OKLAHOMA, ACCORDING TO THE UNITED STATES GOVERNMENT SURVERY THEREOF, BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS, TO WIT: COMMENCING AT A POINT THAT IS THE SOUTHWEST CORNER OF THE NW/4 OF SAID SECTION 20; THENCE NORTH 00004936" EAST ALONG THE WESTERLY LINE OF SAID SECTION 20 FOR 1051.97 FEET; THENCE SOUTH 89055'52" EAST FOR 243.66 FEET; THENCE NORTH 00004'36" EAST FOR 136.23 FEET; THENCE NORTH 45004136" EAST FOR 176.44 FEET TO THE POINT OF BEGINNING; THENCE NORTH 41010'22" WEST FOR 467.73 FEET; THENCE NORTH 00004'36" EAST FOR 37.92 FEET; THENCE SOUTH 41010'22" EAST FOR 494.60 FEET; THENCE SOUTH 45004'36" WEST FOR 25.05 FEET TO THE POINT OF BEGINNING. SAID PARCEL OF LAND BEING 12,209 S.F. OR 0.276 ACRES, MORE OR LESS TO: The Honorable Mayor and City Council FROM: Alexa Beemer, AICP, Planning Manager SUBJECT: Annexation (OA 25-01) & Rezoning (OZ 25-02) — East of Owasso Sports Park South DATE: May 8, 2025 BACKGROUND: The Community Development Department received a request for the annexation and rezoning of property located approximately one-half (1 /2) mile northeast of the northeastern corner of East 1061h Street North and North 971h East Avenue. The subject property is approximately 20.0 acres in size and is currently zoned Agriculfure (AG) within Tulsa County. The property is currently owned by the City of Owasso. Upon annexation, the City is requesting the property be brought into Owasso City limits as Public Facilities (PF) via accompanying rezoning request (OZ 25-02). SUBJECT PROPERTY/PROJECT DATA: Property Size 20.0 acres +/- Current Zoning Agriculture AG In Tulsa Count Proposed Zoning Upon Annexation Public Facilities PF Land Use Master Plan Residential Within a Planned Unit Development PUD ? No Within an Overlay District? No Water Provider City of Owasso Applicable Pay g) Fees Assessed at Platting) Exempt, due to City -ownership of property ANALYSIS: • The subject property is contiguous with City limits on the northern, eastern, and western boundaries of the property. • Typically, property is assigned a zoning of Agriculture (AG) by default upon annexation. The applicant can also request the property retain the County's corresponding zoning designation under the Owasso Zoning Code, or seek a concurrent rezoning based on what the GrOwasso 2035 Land Use Master Plan prescribes. In this case, the applicant is requesting that the subject property be annexed and assigned a zoning of PF, via a concurrent rezoning request. • The GrOwasso 2035 Land Use Master Plan identifies the subject property for future "Residential" uses. o The City has purchased the subject property with the intention of expanding the Sports Park, thus developing a "Public/Institutional" and/or "Parks/Recreation" use on the property. The Master Plan allows for such public uses within all designations. o As such, assigning a zoning of PF to the subject property upon annexation is consistent with the Master Plan. The City of Owasso will provide police, fire, ambulance, water, and sanitary sewer services to the property. • Any development that occurs on the subject property shall adhere to all development, zoning, and engineering requirements of the City of Owasso. OA 25-01 /OZ 25-02 Page 2 SURROUNDING ZONING AND LAND USE: Direction Zoning Use Land Use Plan Jurisdiction North Residential Single -Family Residential Residential City of Owasso Low Density RS-1 South Agriculture (AG) Residential / Transitional Tulsa County Vacant East Residential Estate (RE) Residential Residential City of Owasso West Public Facilities (PF) Sports Park Parks/Recreation City of Owasso PLANNING COMMISSION: The Owasso Planning Commission will review this item at their regular meeting on May 12, 2025. ATTACHMENTS: Aerial Map Zoning Map GrOwasso 2035 Land Use Master Plan Map j j nl li -•"1-1 I ,-"1.4"�`.II �,«i_;1 L:.. sl 1 L r~1'.'r �fi�fi��lrL Ltij -•. �.;--I�� �..4 � � fix .- � • e. 1 11 SUBJECT TRACT ►� � __I t d ji f f r ...f �. Ahe } V. S.+tpy�u+ '• Note: Graphic overlays may - N not precisely align with physical ®Subject OA 25-01 0 100 200 400 features on the ground. Tract I , I , I 07 21-14_ Aerial Photo Date: 2023 OZ 25-02 Feet n 0 0.03 0.06 0.13 0.19 o.zs Surrounding Zoning Mlles OA 25-01/OZ 25-02 Subject Tract /� Z 0 m G rn I L r 1 1 a 999UM 9T GJ -A f 4 � Q 1 1 a-) a aOua � 1 0 0.03 0.06 0.13 0.19 0.25, GrOwasso 2035 Land Use Master Plan mhe OA 25-01/OZ 25-02 _rt Land Use Categories Parks/Recreation Public/Institutional Residential Transitional Neighborhood Mixed Redbud District Neighborhood Commercial ® Commercial Industrial/Regional Employment ® US-169 Overlay _ ^ „N Subject Tract 16 N TO: The Honorable Mayor and City Council FROM: Alexa Beemer, AICP, Planning Manager SUBJECT: Annexation (OA 25-02) & Rezoning (OZ 25-03) - Owasso Trails DATE: May 8, 2025 BACKGROUND: The Community Development Department received a request for the annexation and rezoning of property located approximately one -quarter (1 /4) mile north of the northwest corner of East 761h Street North and North Memorial Drive. The subject property is approximately 37.6 acres in size and is currently zoned Agriculture (AG) within Tulsa County. Upon annexation, the applicant is requesting the property be brought into Owasso City Limits as Residential Single -Family Medium Density (RS-2) via accompanying rezoning request (OZ 25-03). SUBJECT PROPERTY/PROJECT DATA: Property Size 37.6 acres +/- Current Zoning A 6culture AG In Tulsa County Proposed Zoning Upon Annexation Residential Single -Family Medium Density (IRS-2) Land Use Master Plan Residential Within a Planned Unit Development PUD ? No Within an Overlay District? No Water Provider Washington County Rural Water District #3 Applicable Paybacks/Fees (Assessed at Platting) Storm Siren Fee ($50.00 per acre) Ranch Creek Interceptor Sewer Payback Area 610.33 per acre ANALYSIS: • The subject property is contiguous with City limits on the northern and southern boundaries of the property. • Typically, property is assigned a zoning of Agriculture (AG) by default upon annexation. The applicant can also request the property retain the County's corresponding zoning designation under the Owasso Zoning Code, or seek a concurrent rezoning based on what the GrOwasso 2035 Land Use Master Plan prescribes. o In this case, the applicant is requesting the subject property be annexed and assigned a zoning of RS-2, via a concurrent rezoning request. • The GrOwasso 2035 Land Use Master Plan identifies the subject property for future "Residential" uses. As such, assigning a zoning of RS-2 to the subject property upon annexation is consistent with the long-range vision for the property in the Master Plan. • The property is currently unplatted, and will need to be platted before the issuance of any building permits on the property. • The City of Owasso will provide police, fire, ambulance, and sanitary sewer services to the property. Washington County Rural Water District #3 will provide water service. • Any development that occurs on the subject property shall adhere to all development, zoning, and engineering requirements of the City of Owasso. OA 25-02/OZ 25-03 Page 2 SURROUNDING ZONING AND LAND USE: Direction Zoning Use Land Use Plan Jurisdiction Residential Single -Family Residential / City of Owasso / North High Density (RS-3) / Vacant Tulsa County Agriculture AG)Transitional South Public Facilities (PF) / Office School / Religious Public/Institutional City of Owasso (0) Institution Transitional East Agriculture (AG) Residential Residential Tulsa County Residential Single -Family City of Owasso / West High Density (RS-3) / Residential Residential A riculture AG Tulsa County PLANNING COMMISSION: The Owasso Planning Commission will review this item at their regular meeting on May 12, 2025. ATTACHMENTS: Aerial Map Zoning Map GrOwasso 2035 Land Use Master Plan Map Survey Exhibit ©£X77 34GJ , SUBJECT TRACT i I ,. 1 X, 3 S AA Y , -,.. ��.. At r ¢: r ._ _ u AMOL - 1 j Yr�r T _ IF N Note: Grapple nwithoverlays may ®Sub'ect OA 25-02 0 100 200 400 not features an the with physical Postures on the ground. TfeCf 26 21-13 _ Aerial Photo Date: 2023 OZ 25-03 I t Feet I ' 7W Ti RS-2 @@EM@UM RS-3 �01TSMINOW A ant 3. '(TulsaLCounty) TulsaLCounhi) Y M AIL J /.A AG, k si U M*,- ilCoun T I I A AN I�N A- 0.0 0.06 0.13 0.19 0.25 burrounaing zoning N mil.. OA 25-02/OZ 25-03 Subject Tract A q E3 ref a'f►t"''1 F j n � � 6 0 rn nY,n y J K i a (' Qt37iJ�C0 � Gl _ o Land Use Categories Parks/Recreation Public/Institutional Residential 1 Transitional a, Neighborhood Mixed Redbud District Neighborhood Commercial _ Commercial r Industrial/Regional Employment w ------- aW�44;__ ®US 169 Overlay 0 0.09 0.00 o.,s 0.19 025 GrOwasso 2035 Land Use Master Plan - - N � Subject Tract n Miles OA 25-02/OZ 25-03 //,\� !Fli i LOCATION MAP WILE ATITT E COMMITMENT DESCRIPTI wmzmwcmwvawu.mm.ms.ml em^mum oy.�m '9ibp"w""? .m .,woz w.sm..vs.nrw» Is 3".e I �w�..maw,mm,.aww,m.d.,.,lswaw �I nvvsm.,m wiozuxsunrtrv.v.—AA—»aAAA"' um A-=31 31 wzee 'evemµnaeevuu.pumam�munayw v. w / iwo xn,.#wwge^vwawarwx 1 ,w.o [iss:msmwwu.gpwmwauy..ww S eqe.. Es I EURVETOR�G NOTES u w zm.o veur.uw. eJ 1 I w%Cu nrcm�n+.w,w��xx z ,w»emn uanr.ra^t..vno^ awmm�orvmw�»r+mvrmt�em vu vma ..w....:.,em:. _. m w w w.w �.w._m_.m.w» s �..ma wa.mw,uwwwve�»umn:.». R�»wu. . Pw 1-1, r s... r�µo v PREPARED BY _ . m::wwwarv.wnw A ® .a .. LEGEND - PREPARED FOR Aa ALTAINSPS SURVEY FOR PUBLIC SERVICE COMPANY OF OKLAHOMA OWASSO SURVEY BEING PART OF THE SEl4, SECTION 26, T-21-N, R-11E, I.M. CITY OF OWASSO, TULSA COUNTY, OKIAHOMA 1 � 1 1 ` I wauvcw,a, �' •n»��nw u�'. mm.�E ate. m.u.muwuuwv.aw wFw mwtr.em mrr n..zw »M•n•aw•.>vwa:rw.ma..mn^^v. wry. eMn u..v�r.Mrv�unl n���°y <ww•r pm �z.numr.q 12 gw^uwnw uw wawnrzwa.auvc-.,A sw — 11 Mvm..�a"`"�'wry^eiipwem:rwi�wm ampw$mnw5y m�s,a mmeimmlm.u.v n wre.run.r.wmyw ew wcvx a.n'mwe.ew �e nwmo�www:ewn.co-..awmnmawwwXlxe:.wrvrvnumew, ,...w.a a �o� M'IIYIE ivro 56(Ml m'�••• r wm. rwa eu "-- f s Mwawaemeyesuu..wmpm„^mwwaywaemww L#% / w.......wew......u..wwe...,e.�.a....,m a..m... w.��...�.„AH, �1..,4a e (:?-- t 5_L__.0 TO: The Honorable Mayor and City Council FROM: Juliann M. Stevens, Director of Managerial Services SUBJECT: Citizen Board and Committees Appointments DATE: May 8, 2025 BACKGROUND: To continue citizen participation and City staff involvement on the various boards, committees, trusts, and commissions, an item has been placed on the May Worksession agenda to discuss the annual appointment process. This memorandum provides background information for each board or committee and identifies terms that are vacant or set to expire on June 30th. AUDIT COMMITTEE - This committee oversees the audit of financial statements, ensures the auditor is independent of city management, and reviews internal controls and policies: five voting members and two non -voting ex-officio members (City Manager and Finance Director). Except for the City Council Representative, who serves a one-year term, appointments are for three-year terms: Paul Loving (Seat 1, City Council Representative) Nick Sokolosky (Seat 5, Banker) In accordance with the City Ordinance, Seat No. 1 shall be held by a City Councilor serving the second year of their three-year term. Councilors Alvin Fruga and Cody Walter are eligible for this committee. BOARD OF ADJUSTMENT - This is a quasi-judicial body to decide cases relating to zoning variances and appeals of the Building Inspector's interpretation of the building codes. Appeals of decisions made by this board must be taken to the District Court, Five citizen members and appointments are for three-year terms: Jim Bausch (At Large) Kyle Davis (At Large) CAPITAL IMPROVEMENTS COMMITTEE - This committee reviews capital improvement project requests proposed to be funded by the third -penny sales tax and Vision for Owasso 55/100ths sales tax. This committee is comprised of citizens, representatives of other boards and commissions, and city staff. Appointments are for one-year terms: Doug Bonebrake (City Council Representative) Jason Drake (At Large) Lyndell Dunn (City Council Representative) Jim Hunter (At Large) David Smith (Planning Commission Representative) Rob Haskins (At Large) Dirk Thomas (OEDA Representative) Kent Inouye (At Large) Jeff Davis (At Large) Keith Whitfield (At Large) OWASSO ECONOMIC DEVELOPMENT AUTHORITY - The duties of this authority are to plan, implement, and promote projects and programs that will directly benefit the economic well- being of the community. The seven Trustees include five members At Large, one representative of the Chamber of Commerce, and one City Councilor. Except for the Chamber and the City Council Representative serving one-year terms, member appointments are for five-year terms: David Chorney (At Large) Chelsea Feary (Chamber Representative) Alvin Fruga (Council Representative) B&C Appointments Page 2 PERSONNEL BOARD - This board meets when there is business to be addressed relating to appeals of personnel decisions made by the City Manager. Meetings are called by the Chair when a petition from a City employee is received in the Office of the City Clerk per the Personnel Policy Manual. Appointments are for three-year terms: Kristin Duggins (At Large) PLANNING COMMISSION - The purpose of this commission is to review and recommend to the City Council actions relating to zoning, platting, subdivision construction, annexation, commercial site plans, and other related planning functions. Appointments are for three-year terms: Kelly Lewis (At Large) Brian Cook (At Large) Chad Balthrop (At Large) —term expires 2026 INCOG TRANSPORTATION POLICY COMMITTEE - This regional transportation committee facilitates a cooperative effort with federal, state, and local governments and other transportation agencies to assess the area's transportation requirements. Appointments to the committee are for one-year terms: Doug Bonebrake (City Council Representative) Chris Garrett (City Manager, Alternate) INCOG TRANSPORTATION TECHNICAL COMMITTEE - This committee works closely with the INCOG Transportation Policy Committee to develop comprehensive, multi -modal plans that address the transportation needs and goals of the region. Appointments to the committee are for one-year terms: Roger Stevens (Public Works) Dwayne Henderson (Public Works, Alternate) REGIONAL METROPOLITAN UTILITY AUTHORITY - The Authority is a joint venture of Tulsa, Broken Arrow, Owasso, Jenks, and Bixby. The purpose of the Authority is to fund regional municipality utility efforts. Appointments to the Authority are for one-year terms: Travis Blundell (Assistant Public Works Director) Dwayne Henderson (City Engineer) TO: The Honorable Mayor and City Council FROM: Michele Dempster, Senior Director SUBJECT: General Liability/Property Self -Insurance Fund and Reimbursements DATE: May 8, 2025 BACKGROUND: In 2003, the City Council approved a policy establishing the General Liability/Property Self - Insurance Fund to self -insure general liability and vehicle collision risks. The fund also covers premiums to fully insure property and vehicles valued over $175,000. Financing for the fund is provided through billings to the General Fund and OPWA. With being self -insured, instead of paying premiums to an insurance carrier, the City pays for general liability claims directly, such as torts and lawsuits that may be filed against the City. Additionally, the City self -insures for state -required vehicle collision coverage. Which means when an accident is caused by a City employee, the cost of repairing or replacing the other drivers vehicle is covered through the Self -Insurance Fund. In both cases, any budgeted funds not spent on claims remain with the City. The fund is also used as a pass -through for vehicle accidents where a City vehicle is damaged due to the fault of a non -employee, as well as for property claims that are covered under the City's property insurance policy. Typically, reimbursements, whether from another driver's insurance or from the City's property insurance carrier, are recorded as revenue under "Reimbursements and Refunds." These funds then roll over into the Fund's balance in the following fiscal year. NEW PROCESS: Staff proposes aligning the reimbursement process with that of the Healthcare Self -Insurance Fund. Upon receipt of reimbursements, staff will place an item on the City Council consent agenda requesting approval of a budget amendment to increase both revenues and expenditures in the General Liability/Property Self -Insurance Fund by the amount received. The reimbursement revenue will offset the cost of the related expenditure, whether for vehicle or property repairs, and make those funds available for any additional claims during the current fiscal year.