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Home My WebLink About2025.05.20_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY (OPGA) Council Chambers Old Central Building 109 North Birch, Owasso, OK Tuesday, May 20, 2025 - 6:30 PM NOTE: APPROPRIATE ACTION may include, but is not limited to: acknowledging, affirming, amending, approving, authorizing, awarding, denying, postponing, or tabling. RECEIVED AGENDA 1. Call to Order -Chair Alvin Fruga MAY 16 2025 2. Roll Call City Clerk's Office 3. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable.) A. Approve minutes - May 6, 2025, and May 13, 2025, Regular Meetings B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPGA Manager 6. Report from OPGA Attorney 7. Official Notices (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Report - pay period ending date May 3, 2025 • Monthly Budget Status Report - April 30, 2025 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 9. Adjournment Notice of Public Meeting filed in the office of the City Clerk on Friday, December 13, 2024, and the Agenda posted at City Hall, 200 South Main Street, at 9:00 am 71riday, May 16, 2025. A M. Stevens, City The City of Owasso encourages citizen participation. To request arraccommodation due to a disability, contact the City Clerk prior to the scheduled meeting by phone 918-376-1502 or by email to istevens@citvofowosso.com OWASSO CITY COUNCIL OWASSO PUBLIC WORKS AUTHORITY OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING TUESDAY, MAY 6, 2024 The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority (OPGA) met in a joint regular meeting on Tuesday, May 6, 2025, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed Friday, December 13, 2024; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 12:00 pm on Friday, May 2, 2025. 1. Call to Order - Mayor/Chair Alvin Fruga called the meeting to order at 6:30pm. 2. Invocation - The Invocation was offered by Pastor Don Cason of Hope Chapel Foursquare Church. 3. Flag Salute - JJ Dossett led the flag salute. 4. Presentation of the Character Trait of Sincerity - Andrew Rankin presented the character trait for May. 5. Oath of Office for Councilors -Elect - Cody Walter (Ward 1) and Chad Balthrop (Ward 5) Julie Lombardi administered the Oath of Office for Ward 1, City Councilor/Trustee Cody Walter and Ward 5, City Councilor/Trustee Chad Balthrop. 6. Roll Call - A quorum was declared present. Present Absent Mayor -Alvin Fruga None Vice Mayor- Lyndell Dunn Councilor - Dr. Chad Balthrop Councilor- Dr. Paul Loving Councilor- Cody Walter Staff: City/Authority Manager- Chris Garrett; City/Authority Attorney - Julie Lombardi Consideration and appropriate action relating to the election of Mayor/OPWA Chair/OPGA Chair Mayor/Chair Alvin Fruga called for a nomination for the positions of Mayor/Chair. Mr. Dunn moved, seconded by Mr. Walter, to elect Alvin Fruga to serve as Mayor/OPWA Chair/OPGA Chair. YEA: Balthrop, Dunn, Loving, Walter, Frugo NAY: None Motion carried: 5-0 8. Consideration and appropriate action relating to the election of Vice Mayor/OPWA Vice Chair/OPGA Vice Chair Mayor/Chair Alvin Fruga called for a nomination for the positions of Vice Mayor/Vice Chair. Mr. Loving moved, seconded by Mr. Balthrop, to elect Lyndell Dunn to serve as Vice Mayor/OPWA Vice Chair/OPGA Vice Chair. YEA: Balthrop, Dunn, Loving, Walter, Fruga NAY: None Motion carried: 5-0 9. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable.) A. Approve City Council minutes -April 15, 2025, Regular Meeting B. Approve OPWA minutes - April 15, 2025, Regular Meeting C. Approve OPGA minutes - April 15, 2025, Regular Meeting D. Approve claims - City Council, OPWA, and OPGA E. Approve Early Retirement Benefits for Robyn Bynum Owasso City Council, OPWA, & OPGA May 6, 2025 Page 2 F. Declare a 2013 Chevy Tahoe VIN: 1 GN1-C2E08DR348808 as surplus to the needs of the City and approve disposal via online auction Mr. Walter moved, seconded by Mr. Loving, to approve the Consent Agenda as presented, with City Council claims totaling $903,542.08, OPWA claims totaling $1,389,497.68, and OPGA claims totaling $50,934.72. YEA: Balthrop, Dunn, Loving, Walter, Fruga NAY: None Motion carried: 5-0 10. Consideration and appropriate action relating to items removed from the Consent Agenda - None 11. Citizen request to address the City Council regarding a proposed ordinance related to dead trees Todd Rickert addressed the City Council regarding interest in establishing a dead tree ordinance, referencing a similar ordinance in place in the City of Tulsa. 12. City Council consideration and appropriate action relating to the purchase of supplemental vehicle equipment Jason Woodruff presented the item, recommending approval of the supplemental purchase from Visual Force Inc., of Catoosa, Oklahoma, in the amount of $14,659.32, and authorization for payment. There were no comments from the audience. Following discussion, Mr. Walter moved, seconded by Mr. Dunn, to approve the purchase and authorize payment, as recommended. YEA: Balthrop, Dunn, Loving, Walter, Fruga NAY: None Motion carried: 5-0 13, City Council consideration and appropriate action relating to an agreement for design services for the Owasso Sports Park Renovation Project Larry Langford presented the item, recommending approval of a professional services agreement with GH2 Architects of Tulsa, Oklahoma, in an amount not to exceed $60,000.00 and authorization to execute the necessary documents. There were no comments from the audience. Following discussion, Mr. Dunn moved, seconded by Mr. Walter, to approve the agreement and authorize execution of documents, as recommended. YEA: Balthrop, Dunn, Loving, Walter, Fruga NAY: None Motion carried: 5-0 14. OPWA consideration and appropriate action relating to a Small Business Enhancement Agreement for Development Project Assistance in the Owasso Redbud District Project Plan, Tax Increment Financing District No. 1 Carly Novozinsky presented the item, recommending approval and execution of the agreement with Team TRI, LLC, and authorization for payment in the amount of $1,529.53 for landscape and signage improvements located at 105 W 3rd Avenue. There were no comments from the audience. Following discussion, Mr. Loving moved, seconded by Mr. Walter, to approve the agreement, authorize execution of documents and payment, as recommended. YEA: Balthrop, Loving, Walter, Fruga NAY: None ABSTAIN: Dunn Motion carried: 4-1 15. Presentation of the monthly Project Status Report Roger Stevens presented the item and discussion was held. 16. Report from City Manager Chris Garrett recognized Dr. Chad Balthrop for his eight years of service on the Owasso Planning Commission; he also provided a report on the recent Owasso Cares Day event and expressed appreciation for the volunteers who participated. Owasso City Council, OPWA, & OPGA May 6, 2025 Page 3 17. Report from City Attorney -None 18. Report from City Councilors - Mayor/Chair Alvin Fruga acknowledged the Owasso Chamber of Commerce D.C. Fly -In event, expressed appreciation for Councilor/Trustee Doug Bonebrake's years of dedicated service, and extended a welcome to newly appointed Councilor/Trustee Dr. Chad Balthrop. 19. Official Notices - The Mayor/Chair acknowledged receipt of the following: • General Fund Payroll Payment Report - pay period ending date April 19, 2025 • OPWA Payroll Payment Report- pay period ending date April 19, 2025 • OPGA Payroll Payment Report - pay period ending date April 19, 2025 • Healthcare Self -Insurance Claims - dated as of April 30, 2025 20. New Business - None 21. Adjournment Mr. Dunn moved, seconded by Mr. Walter, to adjourn the meeting. YEA: Balthrop, Dunn, Loving, Walter, Fruga NAY: None Motion carried: 5-0 and the meeting adjourned at 7:22 pm. Juliann M. Stevens, City Clerk Alvin Fruga, Mayor OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND PUBLIC GOLF AUTHORITY MINUTES OF JOINT REGULAR MEETING TUESDAY, MAY 13, 2025 The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority (OPGA) met in a joint regular meeting on Tuesday, May 13, 2025, in the Council Chambers at Old Central, 109 North Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting filed Friday, December 13, 2024; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 9:00 am on Friday, May 9, 2025. 1. Call to Order - Mayor/Chair Alvin Fruga called the meeting to order at 6:00 pm. 2. Roll Call A quorum was declared present. Present Absent Mayor/Chair - Alvin Fruga Vice Mayor/Vice Chair- Lyndell Dunn Councilor/Trustee - Dr. Chad Balthrop Councilor/Trustee - Dr. Paul Loving Councilor/Trustee - Cody Walter Staff: City/Authority Manager - Chris Garrett 3. Presentation and discussion of the proposed Fiscal Year 2025-2026 Annual Operating Budget Chris Garrett and Carly Novozinsky presented the item and discussion was held. It was further explained the required public hearing will be held June 3, 2025. 4. Discussion relating to the annual review of the Owasso Utility Rate Study, Five -Year Utility Rate Plan Carly Novozinsky presented the item and discussion was held. 5. Discussion relating to the monthly Sales and Use Tax Report and Revenue Outlook Carly Novozinsky presented the item. 6. Discussion relating to a request to close utility easements and a portion of a storm drainage easement located within 9311 North Garnett Road and 9331 North Garnett Road in Smith Farm Village Wendy Kramer presented the item and discussion was held. It was explained this item will be placed on the May 20, 2025, City Council agenda for consideration and action. 7. Discussion relating to a request for annexation (OA 25-01) of approximately 20 acres located west of North 1081h East Avenue and east of the Owasso Sports Park South parking lot and rezoning request (OZ 25-02) from Agricultural (AG) to Public Facilities (PF) Alexa Beemer presented the item and discussion was held. It was explained this item will be placed on the May 20, 2025, City Council agenda for consideration and action. 8. Discussion relating to a request for annexation (OA 25-02) of approximately 37 acres located approximately 'Amile north of East 76+h Street North and west of North Memorial Drive and rezoning request (OZ 25-03) from Agricultural (AG) to Residential Single -Family Medium Density (RS-2) Alexa Beemer presented the item and discussion was held. It was explained this item will be placed on the May 20, 2025, City Council agenda for consideration and action. 9. Discussion relating to annual appointments for various citizen boards and committees Juliann Stevens presented the item and discussion was held. 10. Discussion relating to General Liability/Property Self -Insurance Fund and the reimbursement process Michele Dempster presented the item and discussion was held. 11. City/Authority Manager Report Chris Garrett provided an update on upcoming events, including the Community Movie Night scheduled for May 171h, featuring the film Twister, and the INCOG Go Plan Open House set for May 22, 2025. Owasso City Council, OPWA & OPGA May 13, 2025 Page 2 12. City Councilor/Trustee comments and inquiries - None 13. Consideration and appropriate action relating to a request for an executive session to discuss the annual evaluation and employment contract of Chris Garrett, City Manager, as provided for in Title 25, O.S. § 307(B)(1) Mayor Fruga presented the item, recommending to enter into executive session. Mr. Dunn moved, second by Mr. Balthrop to enter into executive session, as recommended. YEA: Balthrop, Dunn, Loving, Walter, Fruga NAY: None Motion carried: 5-0 At 7:15 pm, the City Council members entered into Executive Session. At 7:17 pm, Dr. Balthrop exited Executive Session At 7:19 pm, Dr. Balthrop returned to Executive Session. At 7:35 pm, Chris Garrett entered Executive Session. At 8:06 pm, Chris Garrett exited Executive Session. At 8:15 pm, Chris Garrett entered Executive Session. At 8:19 pm, Chris Garrett exited Executive Session and Michelle Dempster entered Executive Session. At 8:29 pm, the City Council and Michelle Dempster exited Executive Session and returned to Open Session. 14. Adjournment The meeting adjourned at 8:32 pm. Juliann M. Stevens, City Clerk Alvin Fruga, Mayor/Chair Fund 55 OPGA Claims List - 05/20/2025 Vendor Name Payable Description Payment Amount FLEET FUELS LLC FUEL $1,637.86 YAMAHA GOLF CAR COMPANY REPAIRS $685.21 CART OPERATIONS -Total $2,323.07 BROWN FARMS LLC PALLET OF BERMUDA $140.00 BWI COMPANIES, INC GREENS FERTILIZER $555,20 ENTERPRISE FM TRUST FLEET LEASE $887.21 FLEET FUELS LLC FUEL $2,312.99 HARRELLS, LLC HERBICIDE $138.00 HARRELLS, LLC SEAWEED EXTRACT $687.00 JPMORGAN CHASE BANK CORE&MAIN-DRAIN SUPP $1,015.63 JPMORGAN CHASE BANK LOCKE-URINAL PARTS $28.43 JPMORGAN CHASE BANK LOWES-COUPLINGS $108A9 JPMORGAN CHASE BANK LOWES-PLYWOOD $25.20 JPMORGAN CHASE BANK ONG-GAS USAGE $104.12 JPMORGAN CHASE BANK OREILLY-BRAKE CONTROL $79.99 JPMORGAN CHASE BANK OREILLY-CRIMP TOOL $75.99 JPMORGAN CHASE BANK OREILLY-LED LIGHT $19.99 JPMORGAN CHASE BANK OREILLY-REFUND ($79.99) JPMORGAN CHASE BANK OREILLY-SOCKET $12.49 JPMORGAN CHASE BANK OREILLY-SPARK PLUGS $88.85 JPMORGAN CHASE BANK P&K EQUIP-BEDKNIVES $222.38 JPMORGAN CHASE BANK PIKEPASS-FEES $9.48 JPMORGAN CHASE BANK PLATINUM -SECURITY $25.00 JPMORGAN CHASE BANK TURNPRO-POND TREAT $1,899.00 MOHAWK MATERIALS TOPDRESSING SAND $1,290.36 PROFESSIONAL TURF PRODUCTS, LP EQUIP REPAIRS $739.28 THE HUNTINGTON NATIONAL BANK MAINT EQUIP LEASE $10,414.78 UNIFIRST HOLDINGS LP ENVIRONMENTAL CHARGE $24.50 UNIFIRST HOLDINGS LP JANITORIAL SERVICE $34.10 UNIFIRST HOLDINGS LP SHOP TOWEL SERVICE $49.16 UNIFIRST HOLDINGS LP UNIFORM CLEANING $28.44 COURSE MAINT -Total $20,936.07 JPMORGAN CHASE BANK AMAZON -REPAIR PART $172.10 JPMORGAN CHASE BANK OKABLE-SERVER LIC $67.00 JPMORGAN CHASE BANK REST EQUIP -UTENSILS $186.23 JPMORGAN CHASE BANK SAMS-BAGS $27.96 JPMORGAN CHASE BANK SAMS-BATTERIES $24,98 JPMORGAN CHASE BANK WALMART-REFUND ($10.88) JPMORGAN CHASE BANK WALMART-SUPPLIES $6.97 FOOD & BEV -Total $474.36 AT&T LONG DISTANCE PHONE $10.75 1 Claims List - 05/20/2025 Fund Vendor Name Payable Description Payment Amount 55 OPGA AT&T LONG DISTANCE LONG DISTANCE PHONE $144.96 CITY OF OWASSO WATER SERVICE $357.00 HOLLON FIRE PROTECTION SPRINKLER HEAD REP $19,500.00 JPMORGAN CHASE BANK ACUSHNET-FIT CLUBS $80.00 JPMORGAN CHASE BANK CINTAS-SUPPLIES $394.02 JPMORGAN CHASE BANK LOWES-SHUT OFF VALVE $11.98 JPMORGAN CHASE BANK ONG-GAS USAGE $432.33 JPMORGAN CHASE BANK PLATINUM -SECURITY $25.00 JPMORGAN CHASE BANK ROTO-ROOTER-PLUMBING $208.50 STANDLEY SYSTEMS, LLC COPIER $218.04 GOLF ADMIN -Total $21,382.58 JPMORGAN CHASE BANK GT GOLF -SHAG TUBES $99.45 JPMORGAN CHASE BANK HOME DEPOT -MARK PAINT $62.87 JPMORGAN CHASE BANK PGA -DUES $560.00 JPMORGAN CHASE BANK PGA -TRAINING $200.00 JPMORGAN CHASE BANK SCOREBOARD -TROPHIES $130.00 JPMORGAN CHASE BANK SUNDANCE-PAPER $243.42 JPMORGAN CHASE BANK TEXOMA-GRIP SUPPLIES $103.99 THE PROFESSIONAL GOLFERS PGA DUES - A CLARK $361.50 ASSOCATION THE PROFESSIONAL GOLFERS PGA DUES - M BIATA $361.50 ASSOCATION THE PROFESSIONAL GOLFERS PGA DUES -M MCDANIELS $514.00 ASSOCATION GOLF PRO SHOP -Total $2,636.73 BGR DAILY ACCT. REIMS PETTY CASH $3,158.18 COBRA GOLF INC MERCHANDISE EXPENSE $1,309.16 JPMORGAN CHASE BANK ACUSHNET-MERCH EXP $12,273.28 JPMORGAN CHASE BANK CHICKFILA-FOOD $99.00 JPMORGAN CHASE BANK SAMS-FOOD $953.65 JPMORGAN CHASE BANK TULSA BEEF -FOOD $306.53 JPMORGAN CHASE BANK VISTA-MERCH EXP $1,261.26 JPMORGAN CHASE BANK WALMART-FOOD $17.86 TAYLOR MADE GOLF COMPANY LLC MERCHANDISE EXPENSE $2,938.59 OPGA -Total $22,317.51 OPGA -Total $70,070.32 OPGA Grand Total $70,070.32 2 CITY OF OWASSO OPGA PAYROLL PAYMENT REPORT PAY PERIOD ENDING 05/03/25 Department Golf Shop Cart Operations Course Maintenance Food & Beverage Golf Course Administration Total Payroll Expenses $ 13,199.88 3,618.83 26, 811.34 7,044.38 6,649.86 Total OPGA Payroll $ 57,324.29 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY FISCAL YEAR 2024-2025 Budgetary Basis Statement of Revenues & Expenses As of April 30, 2025 MONTH YEAR PERCENT TO -DATE TO -DATE BUDGET OF BUDGET OPERATING REVENUES: Golf shop fees $ 84,283 $ 720,321 $ 783,788 91.90% Cart Rental 18,424 169,538 221,681 76.48% Food & beverage 18,124 169,143 200,183 84.49% COS -- food & beverage (6,204) (77,792) (99,868) 77.89% Merchandise sales 25,761 194,688 188,654 103.20% COS --merchandise (19,182) (150,351) (154,688) 97.20% TOTAL OPERATING REVENUES $ 121,206 $ 1,025,548 $ 1,139,750 89.98% OPERATING EXPENSES: Golf Shop $ (30,403) $ (298,113) $ (359,737) 82.87% Cart Operations (15,042) (161,571) (230,749) 70.02% Golf Course Maintenance (86,612) (861,284) (1,042,401) 82.62% Food & Beverage (17,611) (168,979) (187,423) 90.1617 Golf Administration (30,983) (278,823) (378,829) 73.60% Capital Outlay - (130,182) (160,000) 81.36% TOTAL OPERATING EXPENSES $ (1 00,651) $ (1,898,952) $ (2,359,139) 80.49% OPERATING REVENUES OVER (UNDER) EXPENDITURES $ (99,445) $ (8 33,405) $ (1,219,389) NONOPERATING REVENUES (EXPENSES): Transfer from General $ 83,333 $ 833,333 $ 1,000,000 83.33% Other revenues/(expenses) 2,004 22,677 9,936 228.23% TOTAL NONOPERATING REVENUES (EXPENSES) $ 85,338 $ 856,010 $ 1,009,936 84.76% NET INCOME (LOSS) $ 25,893 $ (17,395) $ (209,453) ENCUMBRANCES OUTSTANDING $ (71,939) FUND BALANCE (Budgetary Basis) Beginning Balance 516,329 516,329 Ending Balance $ 426,995 $ 306,876