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Home My WebLink About2025.06.03_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY (OPWA) Council Chambers Old Central Building 107 North Birch, Owasso, OK Tuesday, June 3, 2025 - 6:30 PM NOTE: APPROPRIATE ACTION may include, but is not limited to: acknowledging, affirming, amending, approving, authorizing, awarding, denying, postponing, or fabling. AGENDA RECEIVED 1. Call to Order - Chair Alvin Fruga MAY 3 0 2025 1 '-' 2. Roll Call City �rierk"JW Off�� 3. Consideration and appropriate action relating to the Consent Agenda. ( 1 ma ers is ed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable.) A. Approve minutes - May 20, 2025, Regular Meeting B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Consideration and appropriate action relating to the Morrow Gravity Sanitary Sewer Extension Project Earl Farris Staff recommends acceptance of the completed project and authorization for final payment to GC Enterprises of Claremore, Oklahoma, in the amount of $94,066.10. 6. Report from OPWA Manager 7. Report from OPWA Attorney 8. Official Notices (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Report - pay period ending date May 17, 2025 9. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 10. Adjournment Notice of Public Meeting filed in the office of the City Clerk on Friday, December 13, 2024, and the Agenda posted at City Hall, 200 South Main Street, at 1 1:30 a'm'�pn Friday, May 30, 2025. JolioNn M. Stevens, City Clerk The City of Owasso encourages citizen participation. To request a ccommodation due to a disability, contact the City Clerk prior to the scheduled meeting by phone 918-376-1502 or by email to ist§*ns@cityofowosso.com OWASSO PUBLIC WORKS AUTHORITY (OPWA) MINUTES OF REGULAR MEETING TUESDAY, MAY 20, 2025 The Owasso Public Works Authority (OPWA) met in regular session on Tuesday, May 20, 2025, in the Council Chambers at Old Central, 109 North Birch. Owasso, Oklahoma per the Notice of Public Meeting filed Friday, December 13, 2024, and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 12:00 pm on Friday, May 16, 2025, 1. Call to Order -Chair Alvin Fruga called the meeting to order at 6:58 pm. 2. Roll Call - A quorum was declared present. Present Absent Chair -Alvin Fruga Vice Chair - Lyndell Dunn Trustee - Dr. Paul Loving Trustee - Dr. Chad Balthrop Trustee - Cody Walter Staff: Authority Manager - Chris Garrett / Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable.) A. Approve minutes - May 6, 2025, and May 13, 2025, Regular Meetings B. Approve claims Mr. Loving moved, seconded by Mr. Walter, to approve the Consent Agenda as presented, with claims totaling $1,040,813.38. YEA: Loving, Walter, Fruga NAY: None Motion carried. 3-0 4. Consideration and appropriate action relating to items removed from the Consent Agenda - None 5. Report from OPWA Manager - None 6. Report from OPWA Attorney - None 7. Official Notices - The Chair acknowledged receipt of the following: • Payroll Payment Report - pay period ending date May 3, 2025 • Monthly Budget Status Report - April 30, 2025 8. New Business - None 9. Adjournment Mr. Loving moved, seconded by Mr. Walter, to adjourn the meeting. YEA: Loving, Walter, Fruga NAY: None Motion carried: 3-0 and the meeting adjourned at 6.59 pm. Heather Stewart, Deputy Authority Clerk Alvin Fruga, Chair Claims List - 06/03/2025 Fund Fund Title - Transact Vendor Name Payable Description Payment Amount 61 OPWA JPMORGAN CHASE BANK WM-TIPPING FEES $2,533.59 04/02 OWASSO TORNADO - Total $2,533.59 KELLOGG ENGINEERING, INC ENGINEERING SERVICES $38,950.00 117TH STREET FORCE MAIN -Total $38,950,00 AEP/PSO ELECTRIC USE $1,626.49 CINTAS CORPORATION FIRST AID SUPPLIES $122.53 CITY OF OWASSO ADMIN OVERHEAD $25,000.00 COX COMMUNICATIONS PHONE USAGE $27.95 JPMORGAN CHASE BANK CHAMBER -TRAINING $70.00 JPMORGAN CHASE BANK GRIMSLEYS-URINAL SCNS $13.63 JPMORGAN CHASE BANK LOT 129-PARKING FEE $1.00 JPMORGAN CHASE BANK LOWES-PLUMB SUPP $70,24 JPMORGAN CHASE BANK MAIL THIS -POSTAGE $9.31 JPMORGAN CHASE BANK SAMS-SUPPLIES $43.81 STANDLEY SYSTEMS LLC COPIER MAINTENANCE $21.72 UNIFIRST HOLDINGS LP UNIFORM SERVICES $63.54 OPWA ADMINISTRATION -Total $27,070.22 BECK ASSOCIATES ARCHITECTS, PLLC DESIGN SERVICES $10,618.75 OPWA BUILDING RENOVATION -Total $10,618.75 BANCFIRST 800469017/09B $55,960.40 SANCFIRST 800470015109C $23,361.34 BANCFIRST 8004710131SANTA FE $14,375.74 BANCFIRST 800472011/RANCH CREEK $25,377.32 BANCFIRST 800780017/19C $117,792.80 BANCFIRST 801008012/23C $46,612.42 OPWA DEBT SERVICE - Total $283,480.02 AEP/PSO ELECTRIC USE $228.35 COX COMMUNICATIONS PHONE USAGE $3.99 JPMORGAN CHASE BANK ATWOOD-BUNGEY CORDS $31,92 JPMORGAN CHASE BANK BUMPER -MUD FLAPS $65.54 JPMORGAN CHASE BANK CORNERSTONE -KEYS $7.58 JPMORGAN CHASE BANK LOWES-METAL FOR SIGNS $190,06 JPMORGAN CHASE BANK OFFICE DEPOT -TONER $123.57 JPMORGAN CHASE BANK SAVON-RECYCLE SIGNS $150.00 JPMORGAN CHASE BANK WM-TIPPING FEES $1,535.40 UNIFIRST HOLDINGS LP UNIFORM SERVICES $19.24 RECYCLE CENTER -Total $2,355.65 COX COMMUNICATIONS PHONE USAGE $3.99 JPMORGAN CHASE BANK AMAZON -EAR PLUGS $6.02 JPMORGAN CHASE BANK ATWOOD-PROT GEAR $212.94 1 Fund FundTitle- Transact 61 OPWA Claims List - 06/03/2025 Vendor Name Payable Description Payment Amount JPMORGAN CHASE BANK BATTLEMOTOR-CONDENSOR $362.44 JPMORGAN CHASE BANK BUMPER -BRAKE CLEANER $78,47 JPMORGAN CHASE BANK BUMPER -FUEL FILTERS $121.25 JPMORGAN CHASE BANK BUMPER -OIL FILTERS $496.57 JPMORGAN CHASE BANK BUMPER-TOOLSIGLOVES $53.47 JPMORGAN CHASE BANK GRAINGER-SAFETY GLASS $21,90 JPMORGAN CHASE BANK K1MS INTERN -HOSES $414.25 JPMORGAN CHASE BANK LOWES-WATER FILTER $64.13 JPMORGAN CHASE BANK NEXAIR-CUTTING DISC $74.09 JPMORGAN CHASE BANK PTGAC DRYER $118.99 JPMORGAN CHASE HANK SOUTHERN TIRE -REFUND ($740A2) JPMORGAN CHASE BANK SOUTHERN TIRE-SVC CAL $1,419.41 JPMORGAN CHASE BANK WM-TIPPING FEES $17,171.14 UNIFIRST HOLDINGS LP UNIFORM SERVICES $140.12 REFUSE COLLECTIONS -Total $20,018.76 COX COMMUNICATIONS PHONE USAGE $20.00 TECHNICAL PROGRAMMING SERVICES BILLING SERVICES $3,906.03 INC UTILITY BILLING -Total $3,926.03 AEPIPSO ELECTRIC USE $10,909.83 CINTAS CORPORATION FIRSTAID SUPPLIES $82.57 COX COMMUNICATIONS PHONE USAGE $7.98 JPMORGAN CHASE BANK AMAZON -EAR PLUGS $6.05 JPMORGAN CHASE BANK ATWOOD-RAIN SUIT $32.99 JPMORGAN CHASE BANK COMM POWER -COIL $38.99 JPMORGAN CHASE BANK LOCKE-BALLASTS $44.84 JPMORGAN CHASE BANK LOCKE-LIGHT BULBS $32.68 JPMORGAN CHASE BANK LOWES-BOLTS $1A8 JPMORGAN CHASE BANK LOWES-SCREWS $7.98 JPMORGAN CHASE HANK OREILLY-BATTERY $380.77 JPMORGAN CHASE BANK OREILLY-REFUND ($199.45) UNIFIRST HOLDINGS LP UNIFORM SERVICES $122.76 WASHINGTON CO RURAL WATER COFFEE CREEK LS WATER $25.47 DISTRICT WASHINGTON CO RURAL WATER MAGNOLIA LS WATER $25.41 DISTRICT WASHINGTON CO RURAL WATER MORROW LS WATER $21.78 DISTRICT WASTEWATER COLLECTIONS -Total $11,542.13 AEPIPSO ELECTRIC USE $39,055.10 COX COMMUNICATIONS PHONE USAGE $15.97 JPMORGAN CHASE BANK ACCURATE -LAB TEST $460.00 2 Claims List - 06/03/2025 Fund Fund Title - Transact Vendor Name Payable Description Payment Amount 61 OPWA JPMORGAN CHASE BANK AMAZON -AC CONTACTOR $80,34 JPMORGAN CHASE BANK AMAZON -EAR PLUGS $6.05 JPMORGAN CHASE BANK CINTAS-MED CAB $36,96 JPMORGAN CHASE BANK HOME DEPOT -COUPLING $5.98 JPMORGAN CHASE BANK HOME DEPOT -COUPLINGS $11.96 JPMORGAN CHASE BANK LOWES-ZIP TIES $62.90 JPMORGAN CHASE BANK NORTH ERNSAFE-RAINGEAR $59.75 JPMORGAN CHASE BANK Z&M-UV INJECTOR $472.00 JPMORGAN CHASE BANK Z&M-UV INJECTOR GEL $272.89 SCHUERMANN ENTERPRISES, INC TRANSMITTERS $695.66 UNIFIRST HOLDINGS LP UNIFORM SERVICES $220.88 WASTEWATER TREATMENT -Total $41,456.44 AEPIPSO ELECTRIC USE $349A3 BILLY BASORE APRIL DIRT $65.00 COX COMMUNICATIONS PHONE USAGE $7.98 JPMORGAN CHASE BANK AMAZON -EAR PLUGS $6.05 JPMORGAN CHASE BANK AMERIFLEX-SPRAY WAND $151.98 JPMORGAN CHASE BANK LOWES-CHECK VALVE $61.38 JPMORGAN CHASE BANK LOWES-FLASH LIGHT $39.98 JPMORGAN CHASE BANK LOWES-METER LOCKS $50.26 JPMORGAN CHASE BANK LOWES-REFUND ($26.28) JPMORGAN CHASE BANK UTILITY SUPP-SETTERS $3,658.26 UNIFIRST HOLDINGS LP UNIFORM SERVICES $138.66 WATER - Total $4,502.40 OPWA - Total $446,453.99 66 ARPA CAPITAL CREEK CONSTRUCTION LLC CONSTRUCTION SERVICES $89,870.00 IMPROVEMENTS 76THIMINGO WATERLINE REPL - Total $89,870.00 ARPA CAPITAL IMPROVEMENTS -Total $89,870.00 67 OPWA SALES TAX BANCFIRST 800650012/2016 NOTE $234,500.00 BANCFIRST 80073003812018 NOTE $96,100.00 BANCFIRST 800826026/2020 NOTE $97,389.00 BANCFIRST 801033010/2024 NOTE $185,000.00 OPWA STF DEBT SERVICE - Total $612,989.00 OPWA SALES TAX -Total $612,989.00 OPWA Grand Total $1,149,312.99 3 nut n..y.•xu.ew�.. nuteurmuvry TO: The Honorable Chair and Trustees Owasso Public Works Authority (OPWA) FROM: Earl Farris, Project Administrator SUBJECT: Acceptance and Authorization for Final Payment - Morrow Gravity Sanitary Sewer Extension DATE: May 29, 2025 BACKGROUND: In March 2024, the Owasso Public Works Authority awarded a $1,555,372.00 construction contract to GC Enterprises to extend the Morrow sewer line. Work included in the project: • installation of 4,460 linear feet of PVC sewer line • A 360 linear foot bore under US Highway 169 • Installation of 12 new manholes • Connecting the new sewer to the existing Morrow sewer line All work was completed in May 2025 and was inspected by city staff. Work meets the standards outlined in the contract for acceptance. If approved, a final payment of $94,066.10 will result in a final contract amount of $1,547,872.00, which results in a $7,500.00 contract underrun. FUNDING: Funding for the project is available in the OPWA Fund. RECOMMENDATION: Staff recommends acceptance of the project and authorization for a final payment to GC Enterprises of Claremore, Oklahoma, in the amount of $94,066.10. rrlil_[alnoUT, I-4.i&I Final Pay Documents Location Map Final Pay Rag �# 20250108 Application V =27911 61-455-254-54270 Construction Sves Project: 2024 Morrow Gravity Sewer Extension Owasso, OK ENTERPRISES P.O. BOX 3052 CLAREMORE, OK 74018 Invoice Summary Date 5/1912025 712'2024 81//2024 812512024 10)212024 1013112024 1712212024 11812025 Item Sanitary Sewer Svstern Ouantlty unit n...n,,... os.. n... I oa.. n..., a e_.. __..— . —. _ _ _ _ _ _ _ 1 Mairiliiation 1 LS 5175,00D.00 _..___ _ 5 175,000.00 S 87,5D0,00 S 43,750.00 S 43,75D.D0 . , 5 - '.r _FF . S r.rr npp v S - ra A . S ray App a S ray App 5 15 complete 2 Slorm Water Pollution Prevention Plan SWPPP) 1 LS 8 4,000,00 S 4,000.00 S 4,0D0.00 S 5 S S - $ 5 - S S - 100% 3 Final As -Built Drawings 1 LS S 4,000,00 S 4,000AO S 100%% 4 COnStructlon Staking1 LS S 20.000.00 S 20,000.00 S 7,500.00 5 S 12,500.00 S S $ 5 S S 40000.00 S 100% 100% 5 Trench Safely System 1 LS S 25,000,00 5 25,000.00 S 5,000.Co S 5,000.00 S 10,000,00 S 2,500.00 S 1,500,00 5 1.000.00 S S 100% 6 Traffic Control & Warnln Signs 1 LS S 7,500.,00 5 7,500.00 7 Clearing and Gru ing 1 LS S 20,000,DO S 20,000.00 S 20.000.00 S - S S S S S 0,� 100% 13 Silt Fence (Wired Backed) 8510 LF S 5,00 5 42,550.00 5 16.000.00 5 - S 26,550.00 S - 5 - S S S S 100% 9 Sill Dikes 480 LF 5 20A0 5 0,600.00 S 9.600,00 100% 10 15" SDR-26 PVC Sewer Line 1138 LF S 185.00 1 S 210.530.00 S 158,730.00 S 51,600.00 S - 5 - S 5 S S 100% 11 12" SDR-26 PVC Sewer Line 1722 LF S 166.00 1 5 285,852..00 S 192.892.00 S 02,960.00 S S S S 100% 12 12" DR-26 Certa-Flo PVC Sewer Line 400 LF S 146.00 S 58,400.00 S 58.400.00 S - $ S S S S 100% 13 8" 5DR-26 PVC Sewer Line - 1200 LF S 145.00 5 175,200.00 547,450.00 $ 91.250.00 536,500.00 S - 100% 94 Standard Diameter Manhole 12 FA S 5,000.00 S 60,004.00 S 10,000AD S 5.000.00 S 20,000.00 S 1D,000.00 S - S 10,000.00 5 5,000.00 S 100% 15 t Ezlra Depth Manhole Wall far 4' Diameter Manhole 109 VF S 260.00 S 28,340.00 S 4,160.00 S 2.080.00 S 10,400.Oo $ 7,020,00 S - S 3,640.00 S 1,04C.00 $ 100% 16 Bore for 24" Steel CaSin Pie 360 LF S 1,050.00 S 378.,000.00 S 378,000.00 S S S - S - $ S 5 100 17 24" Steel CasingPie 360 LF S 100.00 S 36,000.00 S 36,000.00 5 - S S 5 S S S % 1g Canneci to Existin Manhole 1 EA 5 7.500.00 S 7,500.00 S 7,500.00 S - S - S $ 5 5 5 100% 19IS eedin Toler 31600 1 SY 1 S 0.25 S 7,900.00 S 3,950.0o S 3,95000 100% 100% - - - - • l ..,G4,..uu 5643,140.00 $ 2 a,uaumu a zaa,zyz.vu $112,4eu.00 $ 4g,950.00 $ 109,040.00 $ 42,640.00 517,550.00 99.6% Line 1 Original Contract Amount S 1,555 372.00 , / �/ 2 Net Change By Change Orders S 3 Contrast Sum to Date (Line 1 + 3} S 1,555,372.00 4 Total Work Completed to Date S 1,547,872.00 Y 5 Total Stored Material to Date S 6 Total Completed & Stored to Slate 5 1,547,872.00 YVV 7 Total Retainage to Date (Includes this Pay App) 5% S 77,393.60 g Tatal Earned ss Rallainage (Line 6 - ) S 1.470.478.40 9 Total Prior Billings (Paid) S 1,453,805.90 10 Balance to Finish (A(ter this Pay App - Including Retalnage) S - 11 %Complete 100%V/ 12 Total Amount Complete & Now Due- This Invoice (Retalnage Included) S 94.066.10 •'per �� S 2,Z -ZO' ENTERPRISES P.O. BOX 3052 CL.AREMORE, OK 74018 Project: Date 2024 Morrow Gravity Sewer Extension 5/1912025 Owasso, OK Items Charged for This Pay App Item Sanitary Sewer System Quantity Unit Pav App 9 Final As -Built Drawings 1 LS $ 4,000.00 $ 4,000.00 9 E3 Silt Dikes 480 LF $ 20.00 $ 9,600.00 19 Seeding 15800 1 SY I It 0.25 $ 3,950.00 Total $ 17,650.00 7 5% Retainage (On above Items) $ 877.50 7 Total Project Retainage $ 77,393.60 9 Total Amount Complete S Now Due - This Invoice $ 94,066.10 ' CLAIM OR INVOICE AFFIDAVIT STATE OF OKLAHOMA COUNTY OF ROGERS The undersigned (Architect, Contractor, Supplier, Engineer or Supervisory Official), of lawful age, being first duly sworn, on oath says that this (Invoice, Claim or Contract) is true and correct. Affiant further states that the (work, services or materials) as shown by this Invoice or Claim have been (completed or supplied) in accordance with the Plans, Specifications, orders or requests furnished to the Affiant. Affiant further states that (s)he has made no payment, nor given, nor donated, or agreed to pay, give, or donate, either directly or indirectly, to any elected official, officer, or employee of the State, County, or City of money or any other thing of value to obtain payment or the award of this contract. Green Construction LLC DBA GC Enterprises Contractor or Supplier Subscribed and sworn to before me this 19th day of _ May 2025 y 16005351 «,soo�as, Notary Public Commission # � ,p�� O�C,�C My Commission Expires: 5-31-28 Architect, Engineer or other Supervisory Official Subscribed and sworn to before me this day of Notary Public Commission # My Commission Expires: NOTE: Strike out words not appropriate and sign appropriate signature line. Architect, Engineer approval is not required for Contractor or Supplier Affidavit. Pant Form . CONTRACTOR'S FINAL RELEASE AND WAIVER OF LIEN Pr^ oiectl Owner Project: 2024 Morrow Gravity Sanitary Swr Extension Address: 200 South Main Owasso OK 74055 City State Zip Code Owner: Owasso Public Works Authority TO ALL WHOM IT MAY CONCERN: Contractor Name: GC Enterprises Address: PO Box 3052 Claremore OK 74018 city State Zip Code Contractor Licence: Contract Date: 3 1 19 /2024 For good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the undersigned Contractor hereby waives, discharges, and releases any and all liens, claims, and rights to liens against the above -mentioned project, and any and all other property owned by or the title to which is in the name of the above -referenced Owner and against any and all funds of the Owner appropriated or available for the construction of said project, and any and all warrants drawn upon or issued against any such funds or monies, which the undersigned Contractor may have or may hereafter acquire or possess as a result of the furnishing of labor, materials, and/or equipment, and the performance of Work by the Contractor on or in connection with said project, whether under and pursuant to the above -mentioned contract between the Contractor and the Owner pertaining to said project or otherwise, and which said liens, claims or rights of lien may arise and exist. The undersigned further hereby acknowledges that the sum of ninety four thousand sixty six dollars & 10/100 Dollars ($94,066.10 ) constitutes the entire unpaid balance due the undersigned in connection with said project whether under said contract or otherwise and that the payment of said sum to the Contractor will constitute payment in full and will fully satisfy any and all liens, claims, and demands which the Contractor may have or assert against the Owner in connection with said contract or project. Witness to Signature: Dated this 21 sstday of May 2025 GC Enterprises Contractor By: Title. President Page 1 of 1 3 I .N�va p¢z- -- , OAO w"" ` •` a' • �y w I .• " arrow Estates Sub. Arli— 043QMH+28 i< a 043C, 33 0431-211h1 OA3CMl�1 i 01'CMhi;1l7 r ~� ' 043CMHZ4 . '• , 043CMH14 tD430MFAW Fi11 ;1>, 043CII/IH01 _ OA3C-(vIi�10-043Civ1E�10G 091BSV01 9"1091AMl,iOi Morrow Sewer Line Extension y spa g lit 1'LLNU S�IwIN w-,t;pL2NU.51 NF !1A D41G1vIHi1ri �_ ya. # i . -.J - - Morrow Elem. x } d1 t i119 - - 4 041•E iv1 M24+ rs ROW" s �f iia ATICIN 01 M1130�. 1,CN11I � °1 HOi1ky 123u 4k, 1 +o43UW 0 �r043AMI lifC� .% y ' 0- M Fi 17� Morrow Sewer Line Extension r 74 . ,*, .- Destiny Life ''I""* Church AHo7.. > )M .. .., St. Francis - z�—�-- 14eIv1H�71, 04iJ44CMH0$'. _�.�, _ ,.. � __.�- flL14€M SH 2 a ` _l u., _. ifVl<i i Hf. Health < x� E.1'1�6TH ST'N .E•', : , , . w '"• kr n- k. - 1,_ = 700 ft Location Map 03/01/2024 AF; i_Mn{N.PErl.$hrNyf-RF.�C �Ir.+.l "k? This map may represents a visual display of rely.ed geographic information. Data provided here on is not guarantee of actual field conditions. To be sure of complete accuracy, please con -act the responsible staff for most up-to-date information. CITY OF OWASSO OPWA PAYROLL PAYMENT REPORT PAY PERIOD ENDING 05/17/2025 Department Total Payroll Expenses OPWA Administration $ 30,694.82 Utility Billing Water Wastewater Treatment Plant Wastewater Collections Reese Collections Recycle Center TOTAL OPWA 12,716.48 29,840.27 28,979.03 28,874.96 32,771.75 3,130.58 $ 167,007.89