The URL can be used to link to this page

Home My WebLink About2025.06.17_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY (OPGA) Council Chambers Old Central Building 109 North Birch, Owasso, OK Tuesday, June 17, 2025 - 6:30 PM NOTE: APPROPRIATE ACTION may include, but is not limited to: acknowledging, affirming, amending, approving, authorizing, awarding, denying, postponing, or tabling. 1. Call to Order - Chair Alvin Frugo 2. Roll Call AGENDA RECEIVED J U N 12 2025 qj(�)- City Clerk's Office 3. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable.) A. Approve minutes - June 3, 2025, and June 10, 2025, Regular Meetings B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Consideration and appropriate action relating to Resolution 2025-01, providing for the adoption of an annual budget for Fiscal Year 2025-2026 Carly Novozinsky Staff recommends approval of Resolution 2025-01. 6. Report from OPGA Manager 7. Report from OPGA Attorney 8. Official Notices (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Report - pay period ending date May 31, 2025 • Monthly Budget Status Report - May 2025 9. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 10. Adjournment Notice of Public Meeting filed in the office of the City Clerk on Friday, December 13, 2024, and the Agenda posted at City Hall, 200 South Main Street, at 12:00 pr a�i Friday, June 13, 2025. M. Stevens, City Clerk The City of Owasso encourages citizen participation. To request atlaccommodotion due to a disability, contact the City Clerk prior to the scheduled meeting by phone 918-376-1502 or by email to istevens@citvofowosso.com OWASSO PUBLIC GOLF AUTHORITY (OPGA) MINUTES OF REGULAR MEETING TUESDAY, JUNE 3, 2025 The Owasso Public Golf Authority (OPGA) met in regular session on Tuesday, June 3, 2025, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed Friday, December 13, 2024; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 1 1:30 am on Friday, May 30, 2025. 1. Call to Order -Chair Alvin Fruga called the meeting to order at 7:14 pm. 2. Roll Call - A quorum was declared present. Present Absent Chair -Alvin Fruga None Vice Chair- Lyndell Dunn Trustee - Dr. Chad Balthrop Trustee - Dr. Paul Loving Trustee - Cody Walter Staff: Authority Manager - Chris Garrett / Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable.) A. Approve minutes - May 20, 2025, Regular Meeting B. Approve claims Mr. Walter moved, seconded by Mr. Balthrop, to approve the Consent Agenda as presented, with claims totaling $52,915.49. YEA: Balthrop, Dunn, Loving, Walter, Fruga NAY: None Motion carried: 5-0 4. Consideration and appropriate action relating to items removed from the Consent Agenda - None 5. Report from OPGA Manager - None 6. Report from OPGA Attorney - None 7. Official Notices - The Chair acknowledged receipt of the following: • Payroll Payment Report- pay period ending date May 17, 2025 8. New Business - None 9. Adjournment Mr. Walter moved, seconded by Mr. Balthrop, to adjourn the meeting. YEA: Balthrop, Dunn, Loving, Walter, Fruga NAY: None Motion carried: 5-0 and the meeting adjourned at 7:15 pm. Juliann M. Stevens, Authority Clerk Alvin Fruga, Chair OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND PUBLIC GOLF AUTHORITY MINUTES OF JOINT REGULAR MEETING TUESDAY, JUNE 10, 2025 The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority (OPGA) met in a joint regular meeting on Tuesday, June 10, 2025, in the Council Chambers at Old Central, 109 North Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting filed Friday, December 13, 2024; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 12:00 pm on Friday, June 6, 2025. 1. Call to Order - Mayor/Chair Alvin Fruga called the meeting to order at 6:04 pm. 2. Roll Call A quorum was declared present. Present Absent Mayor/Chair-Alvin Fruga None Vice Mayor/Vice Chair- Lyndell Dunn Councilor/Trustee - Dr. Chad Balthrop Councilor/Trustee - Dr. Paul Loving Councilor/Trustee - Cody Walter Staff: City/Authority Manager- Chris Garrett; City/Authority Attorney - Julie Lombardi 3. Discussion relating to the creation of an official City of Owasso flag Mayor Fruga presented the item, and discussion was held. 4. Discussion relating to the annual appointments for various citizen boards and committees Mayor Fruga presented the item, and discussion was held. 5. Discussion relating to a proposed lease agreement between the City of Owasso and OK Community Roots - consisting of approximately 0.23 acres, located south of East 22nd Street North and west of North Garnett Road (old water tank site) for a community garden project Alexa Beemer and Shellie Wingert presented the item, and discussion was held. It was explained this item will be placed on the June 17, 2025, City Council agenda for consideration and action. 6. Discussion relating to a proposed Planned Unit Development for Owasso Trails, a proposed single-family residential development located north of East 76+h Street North and west of North Memorial Drive on approximately 38 acres, as referenced in application OPUD 25-02 Wendy Kramer presented the item, and discussion was held. It was explained this item will be placed on the June 17, 2025, City Council agenda for consideration and action. 7. Discussion relating to a proposed per -acre assessment fee for connection to the 2023 Morrow Gravity Sanitary Sewer Extension Roger Stevens presented the item, and discussion was held. It was explained this item will be placed on the June 17, 2025, OPWA agenda for consideration and action. 8. Discussion relating to the proposed purchase of land for the Ranch Creek Trail Project - consisting of approximately 187 acres, located south of the existing McCarty Park and north of East 76th Street North, in the amount of $200,000.00 Roger Stevens presented the item, and discussion was held. 9. Discussion relating to the proposed FY 2025-2026 Annual Operating Budget Chris Garrett and Carly Novozinsky presented the item, and discussion was held. 10. Discussion relating to the monthly sales and use tax report and revenue outlook Carly Novozinsky presented the item, and discussion was held. 11. City/Authority Manager Report - None 12. City Councilor/Trustee comments and inquiries - None 13. Adjournment - The meeting adjourned at 6:50 pm. Juliann M. Stevens, City Clerk Owasso City Council, OPWA & OPGA June 10, 2025 Page 2 Alvin Fruga, Mayor/Chair Claims List - 06/17/2025 Fund Vendor Name Payable Description Payment Amount 55 OPGA JPMORGAN CHASE BANK WALMART-HOSE $9.53 YAMAHA GOLF CAR COMPANY REPAIRS $157.55 CART OPERATIONS -Total $167.08 AT&T PHONE USE $28.56 ENTERPRISE FM TRUST FLEET LEASE $887.21 HOLLIDAY SAND & GRAVEL CO DIVOT/BUNKER SAND $593.39 JPMORGAN CHASE BANK AMAZON -RAIN GAUGES $39.62 JPMORGAN CHASE BANK BROWN FARMS -SOD $220.00 JPMORGAN CHASE BANK LOWES-PVC FITTINGS $89.13 JPMORGAN CHASE BANK LOWES-TREE SPIKES $12.98 JPMORGAN CHASE BANK ONG-GAS USAGE $64.44 JPMORGAN CHASE BANK OREILLY-FILTERS $375.25 JPMORGAN CHASE BANK PIKEPASS-FEES $21.60 JPMORGAN CHASE BANK PLATINUM -SECURITY $25.00 JPMORGAN CHASE BANK TURNPRO-POND TREAT $1,899.00 JPMORGAN CHASE BANK VERIZON-WIRE CONNECT $146.55 SITEONE LANDSCAPE SUPPLY HOLDING FLOWERS $2,357.96 SITEONE LANDSCAPE SUPPLY HOLDING MULCH $652.08 UNIFIRST HOLDINGS LP ENVIRONMENTAL CHARGE $24.50 UNIFIRST HOLDINGS LP JANITORIAL SERVICE $34.10 UNIFIRST HOLDINGS LP SHOP TOWEL SERVICE $49.16 UNIFIRST HOLDINGS LP UNIFORM CLEANING $28.44 COURSE MAINT -Total $7,548.97 IMAGEFIRST OF DALLAS LLC RENTALS $651.73 JPMORGAN CHASE BANK DOLLAR TREE-DftCOR $16.25 JPMORGAN CHASE BANK FOOD PERMITS-ERICKSON $20.00 JPMORGAN CHASE BANK FOOD PERMITS-MCCASLIN $20.00 JPMORGAN CHASE BANK FOOD PERMITS-S ROACH $20.00 JPMORGAN CHASE BANK REST EQUIP -SERVE SUPP $135.21 JPMORGAN CHASE BANK SAMS-SUPPLIES $133.04 JPMORGAN CHASE BANK WALMART-SUPPLIES $93.87 FOOD & BEV -Total $1,090.10 AT&T LONG DISTANCE PHONE $10.75 CITY OF OWASSO WATER SERVICE $241.50 HOLLON FIRE PROTECTION PIPE INSPECTION $2,760.00 JPMORGAN CHASE BANK ARM SOLUTIONS -PEST $446.95 JPMORGAN CHASE BANK COX -CABLE $138.99 JPMORGAN CHASE BANK LIBERTY -FLAGS $234.00 JPMORGAN CHASE BANK LOWES-MINI FRIDGE $186.92 JPMORGAN CHASE BANK ONG-GAS USAGE $311.23 JPMORGAN CHASE BANK PLATINUM -SECURITY $25.00 Claims List - 06/17/2025 Fund Vendor Name Payable Description Payment Amount 55 OPGA JPMORGAN CHASE BANK SOUTH CENT-TOURN REG $155.00 STANDLEY SYSTEMS, LLC COPIER $218.04 TAYLOR MADE GOLF COMPANY LLC FITTING EVENT $250.00 UNIFIRST FIRST AID CORP FIRST AID SUPPLIES $86.97 GOLF ADMIN -Total $5,065.35 JPMORGAN CHASE BANK ACUSHNET-UNIFORMS $354.99 GOLF PRO SHOP • Total $354.99 BGR DAILY ACCT. REIMB PETTY CASH $4,809.68 JPMORGAN CHASE BANK ACUSHNET-MERCH EXP $1,386.93 JPMORGAN CHASE BANK GOLF COURSE BEER $440.47 JPMORGAN CHASE BANK IMPERIAL -FOOD $280.70 JPMORGAN CHASE BANK LUXOTTICA-MERCH EXP $138.00 JPMORGAN CHASE BANK SAMS-FOOD $3,478.71 JPMORGAN CHASE BANK TEXOMA-MERCH EXP $381.79 JPMORGAN CHASE BANK TRACER-MERCH EXP $290.63 JPMORGAN CHASE BANK TULSA BEEF -FOOD $264.60 JPMORGAN CHASE BANK WALMART-FOOD $79.12 TAYLOR MADE GOLF COMPANY LLC MERCHANDISE EXPENSE $4,341.13 OPGA -Total $15,891.76 OPGA -Total $30,118.25 OPGA Grand Total $30,118.25 2 sd RFAL Mp • RFKCRvau,• RE,.LCemnunlly TO: The Honorable Chair and Trustees Owasso Public Golf Authority FROM: Carly Novozinsky Finance Director SUBJECT: Resolution 2025-01 FY 2025-2026 Annual Owasso Public Golf Authority (OPGA) Operating Budget DATE: June 12, 2025 BACKGROUND: Pursuant to statutory and Charter provisions, an annual operating budget for the General Fund, Owasso Public Works Authority (OPWA) Fund, Owasso Public Golf Authority (OPGA) Fund and other funds has been developed and was transmitted for City Council review on May 6, 2025. The proposed budget was discussed during the May and June City Council work sessions. Printed copies of the proposed budget have been available for public viewing at City Hall, on the City's website, and at the Owasso Public Library. Resolution 2025-01 provides for the adoption of a fiscal year budget for the Owasso Public Golf Authority. PUBLIC HEARING: On May 21, 2025, and May 28, 2025, legal notices of a public hearing were published in the Tulsa World, and such hearing was conducted on June 3, 2025. The public hearing provided opportunity for citizen comment and questions relating to the proposed budget. There were no citizen comments provided. RECOMMENDATION: Staff recommends approval of Resolution 2025-01, adopting a Fiscal Year 2025-2026 Budget for the Owasso Public Golf Authority. ATTACHMENT: OPGA Resolution 2025-01 OWASSO PUBLIC GOLF AUTHORITY OWASSO, OKLAHOMA RESOLUTION 2025-01 A RESOLUTION PROVIDING FOR THE ADOPTION OF AN ANNUAL BUDGET FOR FISCAL YEAR 2025.2026 FOR THE OWASSO PUBLIC GOLF AUTHORITY WHEREAS, The Owasso Public Golf Authority was created as a Title 60 Public Trust; and WHEREAS, The Authority Manager has prepared a budget for fiscal year ending June 30, 2026 (FY 2025-2026); and WHEREAS, the budget has been formally presented to the Trustees; and WHEREAS, certain budget filing requirements are mandated by State Statutes. NOW, THEREFORE, BE IT RESOLVED BY THE TRUSTEES OF THE OWASSO PUBLIC GOLF AUTHORITY, THAT: SECTION ONE (1): The Owasso Public Golf Authority does hereby adopt the FY 2025-2026 Budget with total resources available in the amount of $2,271,642 and total expenditures appropriations in the amount of $2,353,474 as follows: Golf Shop 382,303 Golf Cart Operations 213,514 Golf Course Maintenance 1,220,515 Food & Beverage 206,405 General & Administrative 330,737 Total Expenditures 2,353,474 SECTION TWO (2): The effective date of this Resolution shall be July 1, 2025. PASSED AND APPROVED this 17th day of June 2025. Alvin Fruga, Chair ATTEST: Juliann M. Stevens, Authority Clerk APPROVED AS TO FORM: Julie Lombardi, Authority Attorney CITY OF OWASSO OPGA PAYROLL PAYMENT REPORT PAY PERIOD ENDING 5/31/2025 Department Golf Shop Cart Operations Course Maintenance Food & Beverage Golf Course Administration Total OPGA Payroll Total Payroll Expenses $ 14,026.17 5,365.45 31,715.24 8,331.31 6,649.86 66,088.03 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY FISCAL YEAR 2024-2025 Budgetary Basis Statement of Revenues & Expenses As of May 31, 2025 OPERATING REVENUES: Golf shop fees Cart Rental Food & beverage COS -- food & beverage Merchandise sales COS -- merchandise TOTAL OPERATING REVENUES MONTH YEAR TO -DATE TO -DATE BUDGET $ 104,848 $ 825,169 $ 783,788 21,561 191,099 221,681 27,727 196,870 200,183 (14,743) (92,357) (99,868) 26,713 221,402 188,654 (20,061) (170,411) (154,688) $ 146,046 $ 1,171,771 $ 1,139,750 PERCENT OF BUDGET 105.28% 86.20% 98.35% 92.48% 117.36% 110.16% 102.81 % OPERATING EXPENSES: Golf Shop $ (29,109) $ (327,222) $ (359,737) 90.96% Cart Operations (16,421) (177,992) (230,749) 77.14% Golf Course Maintenance (109,353) (970,636) (1,042,401) 93.12% Food & Beverage (16,630) (185,610) (187,423) 99.03% Golf Administration (41,607) (320,430) (378,829) 84.58% Capital Outlay - (130,182) (160,000) 81.36% TOTAL OPERATING EXPENSES $ (2 33,119) $ (2,112,072) $ (2,359,139) 89.53% OPERATING REVENUES OVER (UNDER) EXPENDITURES $ (67,073) $ (9 00,301) $ (1,219,389) NONOPERATING REVENUES (EXPENSES): Transfer from General $ 83,333 $ 916,667 $ 1,000,000 91.67% Other revenues/(expenses) 1,702 24,379 9,936 245.36% TOTAL NONOPERATING REVENUES (EXPENSES) $ 85,035 $ 941,046 $ 1,009,936 93,18% NET INCOME (LOSS) $ 745 $ (209,453) $ 17,962 ENCUMBRANCES OUTSTANDING $ (34,656) FUND BALANCE (Budgetary Basis) Beginning Balance 516,329 516,329 Ending Balance $ 482,418 $ 306,876