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Home My WebLink About2025.08.05_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY (OPWA) Council Chambers Old Central Building 109 North Birch, Owasso, OK Tuesday, August 5, 2025 - 6:30 PM NOTE: APPROPRIATE ACTION may include, but is not limited to: acknowledging, affirming, amending, approving, .authorizing, awarding, denying, postponing, or tabling. RECEIVED AGENDA 1. Call to Order -Chair Alvin Fruga 2. Roll Call AUG 01 2025 W City Clerk's Office 3. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable.) A. Approve minutes- July 15, 2025, Regular Meeting B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda S. Consideration and appropriate action relating to an agreement for engineering services for the 2025 Owasso Water System Hydraulic Model Update Daniel Dearing Staff recommends approval of an Agreement for Engineering Services with TBR Engineering LLC, of Broken Arrow, Oklahoma, in the amount of $65,000.00 and authorization to execute all necessary documents. 6. Report from OPWA Manager 7. Report from OPWA Attorney 8. Official Notices (documents for acknowledgment or information only, no discussion or action will be taken) Payroll Payment Report - pay period ending date July 26, 2025 9. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 10. Adjournment Notice of Public Meeting filed in the office of the City Clerk on Friday, December 13, 2024, and the Agenda posted at City Hall, 200 South Main Street, 10:00 am on Friday, August 1, 2025. M. Stevens, The City of Owasso encourages citizen participation. To request an Mcommodation due to a disability, contact the City Clerk prior to the scheduled meeting by phone 918-376-1502 or by email to istevens@city0fowasso.com OWASSO PUBLIC WORKS AUTHORITY (OPWA) MINUTES OF REGULAR MEETING TUESDAY, JULY 15, 2025 The Owasso Public Works Authority (OPWA) met in regular session on Tuesday, July 15, 2025, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed Friday, December 13, 2024; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 10:00 am on Friday, July 11, 2025. 1. Call to Order - Chair Alvin Fruga called the meeting to order at 7:07 pm. 2. Roll Call - A quorum was declared present. Present Absent Chair -Alvin Fruga None Vice Chair- Lyndell Dunn Trustee - Dr. Chad Balthrop Trustee - Dr. Paul Loving Trustee - Cody Walter Staff: Authority Manager - Chris Garrett / Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable.) A. Approve minutes - July 1, 2025, and July 8, 2025, Regular Meetings B. Approve claims Mr. Loving moved, seconded by Mr. Walter, to approve the Consent Agenda as presented, with claims totaling $695,763.08. YEA: Balthrop, Dunn, Loving, Walter, Frugo NAY: None Motion carried: 5-0 4. Consideration and appropriate action relating to items removed from the Consent Agenda - None 5. Consideration and appropriate action relating to a Development and Financing Agreement between the Authority and West Family Development, LLC, for development project assistance in the Owasso Redbud District Project Plan, Tax Increment Financing (TIF) District No. 1, for a mixed -use development of residential and a public library located on Main Street, between Broadway Street and 19t Street Carly Novozinsky presented the item, recommending approval of the Development and Financing Agreement with West Family Development, LLC, pending the receipt of a corrected legal description and authorize to execute all necessary documents. There were no comments from the audience. Following discussion, Mr. Dunn moved, seconded by Mr. Balthrop, to approve the agreement and authorize execution of documents, as recommended. YEA: Balthrop, Dunn, Loving, Walter, Fruga NAY: None Motion carried: 5-0 6. Consideration and appropriate action relating to a Covenant Agreement between the Authority and West Family Development, LLC, for development project assistance in the Owasso Redbud District Project Plan, Tax Increment Financing (TIF) District No. 1, for a mixed -use development of residential and a public library located on Main Street, between Broadway Street and 1st Street Carly Novozinsky presented the item, recommending approval of the Covenant Agreement with West Family Development, LLC, pending the receipt of a corrected legal description and authorization to execute all necessary documents. There were no comments from the audience. Following discussion, Mr. Balthrop moved, seconded by Mr. Dunn, to approve the agreement and authorize execution of documents, as recommended. YEA: Balthrop, Dunn, Loving, Walter, Fruga NAY: None Motion carried: 5-0 Owasso Public Works Authority July 15, 2025 Page 2 Consideration and appropriate action relating to Resolution 2025-03, a joint resolution authorizing $150,000.00 reimbursement of available incremental revenue from the Tax Increment Financing (TIF) District No. 1 to the City -County Library Commission of Tulsa County for public infrastructure improvements in connection with a mixed -use development consistent with the Owasso Redbud District Project Plan Carly Novozinsky presented the item, recommending approval of Resolution 2025-03. There were no comments from the audience. Following discussion, Mr. Dunn moved, seconded by Mr. Loving, to approve Resolution 2025-03, as recommended. YEA: Balthrop, Dunn, Loving, Walter, Fruga NAY: None Motion carried: 5-0 8. Report from OPWA Manager - None 9. Report from OPWA Attorney -None 10. Official Notices -The Chair acknowledged receipt of the following: • Payroll Payment Report - pay period ending date June 28, 2025 • Monthly Budget Status Report - June 2025 11. New Business - None 12. Adjournment Mr. Loving moved, seconded by Mr. Walter, to adjourn the meeting. YEA: Balthrop, Dunn, Loving, Walter, Fruga NAY: None Motion carried: 5-0 and the meeting adjourned at 7:18 pm. Juliann M. Stevens, Authority Clerk Alvin Fruga, Chair Claims List - 08/05/2025 Fund Fund Title - Transact Vendor Name Payable Description Payment Amount 61 OPWA JPMORGAN CHASE BANK CDL ELECT -RR SERVICES $10,525.00 76THIMINGO WATERLINE REPL -Total $10,525.00 AEP/PSO ELECTRIC USE $2,108.65 CITY OF OWASSO ADMIN OVERHEAD $33,333.33 CITY OF OWASSO INSURANCE PREMIUMS $150,000.00 ENTERPRISE FM TRUST FLEET LEASE $3,072.89 FLEETCOR TECHNOLOGIES FUEL JUNE 2025 $193.22 JPMORGAN CHASE BANK AMAZON -VACUUM $391.98 JPMORGAN CHASE BANK EMPY RECOG RETIREMENT $106.24 JPMORGAN CHASE BANK JULY LUNCHEON $399.25 JPMORGAN CHASE BANK LOT 129-PARKING FEE $2.00 JPMORGAN CHASE BANK OFFICE DEPOT-MISC SUP $156.34 JPMORGAN CHASE BANK OFFICE DEPOT -PENS $8.59 JPMORGAN CHASE BANK ONG-GAS USAGE $184.77 JPMORGAN CHASE BANK SAMS-SUPPLIES $387.21 SUMNERONE INC COPIER MAINTENANCE $307.71 UNIFIRST HOLDINGS LP UNIFORM SERVICES $130.53 UNITED STATES CELLULAR CORPORATION CELL PHONES $57.87 OPWA ADMINISTRATION -Total $190,840.58 BECK ASSOCIATES ARCHITECTS, PLLC DESIGN SERVICES $11,998.19 OPWA BUILDING RENOVATION -Total $11,998.19 BANCFIRST 800469017/09B $55,960.40 BANCFIRST 800470015/09C $23,361.34 BANCFIRST 800471013/SANTA FE $14,375.74 BANCFIRST 800472011/RANCH CREEK $25,377.32 BANCFIRST 800780017/19C $117,792.80 BANCFIRST 801008012/23C $46,612.40 OPWA DEBT SERVICE -Total $283,480.00 AEP/PSO ELECTRIC USE $275.77 CINTAS CORPORATION FIRST AID SUPPLIES $42.05 ENTERPRISE FM TRUST FLEET LEASE $974.49 JPMORGAN CHASE BANK MHC-LATCH HOOD LOCK $59.74 JPMORGAN CHASE BANK NATURAL EVOL-E-WASTE $1,771.56 JPMORGAN CHASE BANK WM-TIPPING FEES $3,951.04 UNIFIRST HOLDINGS LP UNIFORM SERVICES $72.17 RECYCLE CENTER -Total $7,146.82 CINTAS CORPORATION FIRST AID SUPPLIES $87.82 ENTERPRISE FM TRUST FLEET LEASE $974.49 FLEETCOR TECHNOLOGIES FUEL JUNE 2025 $4,989.11 JPMORGAN CHASE BANK ACADEMY -MULTI BOOTS $189.98 JPMORGAN CHASE BANK AMAZON-HYD DRINKS $63.19 1 Claims List - 08/05/2025 Fund Fund Title - Transact Vendor Name Payable Description Payment Amount 61 OPWA JPMORGAN CHASE BANK ATWOOD-MULTI BOOTS $159.95 JPMORGAN CHASE BANK BB TULSA-TRUCK WASH $266.04 JPMORGAN CHASE BANK BUMPER -FILTER $165.59 JPMORGAN CHASE BANK BUMPER-HYRDO HOSES $156.31 JPMORGAN CHASE BANK BUMPER-TOOLS/GLOVES $52.98 JPMORGAN CHASE BANK GOODYEAR-RECAP TIRES $1,405.31 JPMORGAN CHASE BANK GOODYEAR-TIRES $1,512.15 JPMORGAN CHASE BANK GRAINGER-CARBON BRUSH $8.14 JPMORGAN CHASE BANK HOME DEPOT -LUMBER $20.09 JPMORGAN CHASE BANK KIMS INTERN -HOSES $535.53 JPMORGAN CHASE BANK LENOX-WRECKER/TOW $712.50 JPMORGAN CHASE BANK LOWES-SCREWS $12.98 JPMORGAN CHASE BANK PIKEPASS-FEES $16.20 JPMORGAN CHASE BANK SEMI CRAZY -TAX REFUND ($4.87) JPMORGAN CHASE BANK SEMI CRAZY -TRUCK WASH $400.57 JPMORGAN CHASE BANK SOUTHERN -TIRES $4,338.86 JPMORGAN CHASE BANK TULSA REC-TIPPING FEE $5,653.84 JPMORGAN CHASE BANK VERIZON-WIRE CONNECT $259.92 JPMORGAN CHASE BANK WM-TIPPING FEES $31,073.18 SPOK INC. PAGER USE $97.37 THE METROPOLITAN ENVIRONMENTAL TRUS ASSESSMENT FEE $13,771.00 UNIFIRST HOLDINGS LP SAFETY SHIRTS $50.05 UNIFIRST HOLDINGS LP UNIFORM SERVICES $182.91 UNITED STATES CELLULAR CORPORATION CELL PHONES $39.05 REFUSE COLLECTIONS -Total $67,190.24 AMAX SIGN COMPANY, INC NAME PLATE NEW HIRE $72.00 AMAX SIGN COMPANY, INC NAME PLATES $72.00 JPMORGAN CHASE BANK AMAZON -DESK CALENDAR $13.09 JPMORGAN CHASE BANK AMAZON -FILE FOLDERS $25.94 JPMORGAN CHASE BANK AMAZON-MISC SUPPLIES $75.06 JPMORGAN CHASE BANK AMAZON -REFUND ($16.99) TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES $4,071.40 UTILITY BILLING -Total $4,312.50 AEP/PSO ELECTRIC USE $13,771.07 DEPARTMENT OF ENVIRONMENTAL QUALITY DEQ LICENSE RENEWAL $92.00 ENTERPRISE FM TRUST FLEET LEASE $2,829.25 FLEETCOR TECHNOLOGIES FUEL JUNE 2025 $1,465.61 JPMORGAN CHASE BANK A+CDL-CDL TRAINING $2,475.00 JPMORGAN CHASE BANK AMAZON-HYD DRINKS $63.20 JPMORGAN CHASE BANK ATWOOD-WEED SPRAY $139.99 JPMORGAN CHASE BANK BROWN FARMS -SOD $25.00 JPMORGAN CHASE BANK CORE&MAIN-COUPLING $411.05 CA Claims List - 08/05/2025 Fund Fund Title - Transact Vendor Name Payable Description Payment Amount 61 OPWA JPMORGAN CHASE BANK CORE&MAIN-LOCATE SUPP $286.33 JPMORGAN CHASE BANK CORE&MAIN-PVC PIPE $41.45 JPMORGAN CHASE BANK CORE&MAIN-SEWER PIPE $186.20 JPMORGAN CHASE BANK LOWES-CONCRETE $662.28 JPMORGAN CHASE BANK LOWES-CONCRETE RETURN ($418.32) JPMORGAN CHASE BANK LOWES-LANDSCAPE PSA $118.56 JPMORGAN CHASE BANK LOWES-PALLET RETURN ($18.00) JPMORGAN CHASE BANK ONG-GAS USAGE $361.63 JPMORGAN CHASE BANK PIKEPASS-FEES $37.80 JPMORGAN CHASE BANK PSN-COFFEE CREEK LS $24.72 JPMORGAN CHASE BANK PSN-MAGNOLIA LS $24.51 JPMORGAN CHASE BANK PSN-MORROW LS $21.25 JPMORGAN CHASE BANK RVIPA 40TH-CONFERENCE $250.00 JPMORGAN CHASE BANK SOK-CDL LICENSE $26.00 JPMORGAN CHASE BANK VERIZON-WIRE CONNECT $120.03 MIDWEST INRASTRUCTURE COATINGS, LLC MANHOLE REHAB $29,044.40 SPOK INC. PAGER USE $88.80 TREASURER PETTY CASH G RADSDALE-PER DIEM $238.00 UNIFIRST HOLDINGS LP SAFETY SHIRTS $50.05 UNIFIRST HOLDINGS LP UNIFORM SERVICES $187.79 WASTEWATER COLLECTIONS -Total $52,605.65 AEP/PSO ELECTRIC USE $39,816.06 AT&T PHONE USE $81.45 DEPARTMENT OF ENVIRONMENTAL QUALITY DISCHARGE PERMIT $10,303.33 FLEETCOR TECHNOLOGIES FUEL JUNE 2025 $428.87 HAWKINS INC AZONE 15 $228-43 HAYNES EQUIPMENT COMPANY SLUDGE TRANSFER PUMP $9,959.09 JPMORGAN CHASE BANK ACADEMY -HIP WADERS $99.98 JPMORGAN CHASE BANK ACADEMY -NET $10.99 JPMORGAN CHASE BANK ACCURATE -NITROGEN $60.00 JPMORGAN CHASE BANK ACCURATE-TDS $40.00 JPMORGAN CHASE BANK ADVANCE -PRY BARS $29.21 JPMORGAN CHASE BANK ALLMAX-SRVC AGREEMENT $2,468.00 JPMORGAN CHASE BANK AMAZON -BATTERIES $5.00 JPMORGAN CHASE BANK AMAZON-HYD DRINKS $63.20 JPMORGAN CHASE BANK AMAZON -VAC ROBOT $499.00 JPMORGAN CHASE BANK BLUEBOOK -REAGENT $457.79 JPMORGAN CHASE BANK BUMPER -FUEL FILTER $27.94 JPMORGAN CHASE BANK CINTAS-MED CB SRV $33.88 JPMORGAN CHASE BANK GRAINGER-EAR PLUGS $49.90 JPMORGAN CHASE BANK GRAINGER-FUSES $49.28 JPMORGAN CHASE BANK GRAINGER-LAB WATER $269.84 3 Claims List - 08/05/2025 Fund Fund Title - Transact Vendor Name Payable Description Payment Amount 61 OPWA JPMORGAN CHASE BANK GRAINGER-TUBIDIMETER $173.08 JPMORGAN CHASE BANK GRAINGER-WATER $122.92 JPMORGAN CHASE BANK HACH-ORINGS $140.80 JPMORGAN CHASE BANK HACH-REAGENT $398,87 JPMORGAN CHASE BANK HACH-SRVC AGREEMENT $422.00 JPMORGAN CHASE BANK HOLDERS -LOCK REPAIR $113.30 JPMORGAN CHASE BANK HOME DEPOT -BRUSHES $32.91 JPMORGAN CHASE BANK LOWES-BUCKETS $33.80 JPMORGAN CHASE BANK LOWES-DECK BRUSHES $25.96 JPMORGAN CHASE BANK LOWES-NET POLE $55.46 JPMORGAN CHASE BANK LOWES-PLIERS $33.96 JPMORGAN CHASE BANK NCL-FILTERS $103.55 JPMORGAN CHASE BANK NCL-PH REAGENT $106.94 JPMORGAN CHASE BANK NCL-PIPETTES $258.40 JPMORGAN CHASE BANK NCL-REAGENT $603.79 JPMORGAN CHASE BANK NCL-SAMPLE JARS $70.85 JPMORGAN CHASE BANK OFFICE DEPOT -COVERS $28.13 JPMORGAN CHASE BANK OFFICE DEPOT -INK $683.29 JPMORGAN CHASE BANK OFFICE DEPOT -REFUND ($21.79) JPMORGAN CHASE BANK PHENOVA-YRLY LAB TEST $664.00 JPMORGAN CHASE BANK SAMS-SUPPLIES $40.83 JPMORGAN CHASE BANK TRACTOR -MULTI BOOTS $159.99 JPMORGAN CHASE BANK UNITED RENTALS -HOSE $318.00 JPMORGAN CHASE BANK VERIZON-WIRE CONNECT $140.03 JPMORGAN CHASE BANK WALMART-BOTTLED WATER $9.84 JPMORGAN CHASE BANK WALMART-ICE CHEST $24.98 JPMORGAN CHASE BANK WALMART-WATER $41.36 JPMORGAN CHASE BANK WM-SLUDGE REMOVAL $13,308.51 NCH CORPORATION HYDRAULIC OIL $735.95 SCHUERMANN ENTERPRISES, INC TROUBLESHOOT MAIN LS $656.70 SPOK INC. PAGER USE $35.80 UNIFIRST HOLDINGS LP SAFETY SHIRTS $50.05 UNIFIRST HOLDINGS LP UNIFORM SERVICES $421.75 WASTEWATER TREATMENT -Total $84,975.25 AEP/PSO ELECTRIC USE $320.10 CAMO FARMS INC ASPHALT $114.10 DEPARTMENT OF ENVIRONMENTAL QUALITY ANNUAL WATER SUPPLY $556.28 ENTERPRISE FM TRUST FLEET LEASE $1,195.78 FLEETCOR TECHNOLOGIES FUEL JUNE 2025 $1,446.86 JPMORGAN CHASE BANK ACADEMY -MULTI BOOTS $170.00 JPMORGAN CHASE BANK AMAZON-HYD DRINKS $63.20 JPMORGAN CHASE BANK ANCHOR STONE -ROCK $1,088.59 4 Claims List - 08/05/2025 Fund Fund Title - Transact Vendor Name Payable Description Payment Amount 61 OPWA JPMORGAN CHASE BANK BOOT BARN -MULTI BOOTS $305.99 JPMORGAN CHASE BANK BROWN FARMS -SOD $140.00 JPMORGAN CHASE BANK CORE&MAIN-METER $2,205.98 JPMORGAN CHASE BANK CORE&MAIN-METER CANS $2,222.20 JPMORGAN CHASE BANK CORE&MAIN-SADDLE $249.26 JPMORGAN CHASE BANK CORE&MAIN-SADDLES $187.96 JPMORGAN CHASE BANK CORE&MAIN-VALVE TOP $44.79 JPMORGAN CHASE BANK DITCH WITCH-HYD OIL $42.09 JPMORGAN CHASE BANK HACH-COLORIMETER $2,445.10 JPMORGAN CHASE BANK HARBORFREIGHT-SOCKETS $59.99 JPMORGAN CHASE BANK HOME DEPOT-EXP JOINT $51.02 JPMORGAN CHASE BANK HOME DEPOT -FORM BOARD $101.43 JPMORGAN CHASE BANK INTERSTATE -BATTERY $10.00 JPMORGAN CHASE BANK LOWES-FITTINGS $14.06 JPMORGAN CHASE BANK LOWES-PVC FITTINGS $22.46 JPMORGAN CHASE BANK LOWES-SET SCREWS $1.12 JPMORGAN CHASE BANK LOWES-WOOD STAKES $54.40 JPMORGAN CHASE BANK RED WING -MULTI BOOTS $170.00 JPMORGAN CHASE BANK SITEONE-MALE ADAPTERS $16.28 JPMORGAN CHASE BANK SOK-CDL RENEWAL $117.52 JPMORGAN CHASE BANK UTILITY SUPP-COUPLING $6,601.00 JPMORGAN CHASE BANK UTILITY SUPP-HYDRANT $3,988.50 JPMORGAN CHASE BANK VERIZON-WIRE CONNECT $360.12 JPMORGAN CHASE BANK VERMEER-BELTS/VACTOR $232.44 SPOK INC. PAGER USE $110.00 UNIFIRST HOLDINGS LP SAFETY SHIRTS $50.05 UNIFIRST HOLDINGS LP UNIFORM SERVICES $138.66 WATER -Total $24,897.33 OPWA -Total $737,971.56 67 OPWA SALES TAX BANCFIRST 800650012/2016 NOTE $227,000.00 BANCFIRST 800730038/2018 NOTE $92,740.00 BANCFIRST 800826026/2020 NOTE $91,859.75 BANCFIRST 80103301012024 NOTE $160,000.00 OPWA STF DEBT SERVICE -Total $571,599.75 OPWA SALES TAX -Total $571,599.75 68 OPWA TIF CENTER FOR ECONOMIC DEVELOPMENT LEGAL SERVICE FEES $3,535.00 OPWA ECONOMIC DEV -Total $3,535.00 OPWA TIF -Total $3,535.00 OPWA Grand Total $1,313,106.31 5 TO: The Honorable Chair and Trustees (Owasso Public Works Authority) FROM: Daniel Dearing, CFM, PE, Assistant City Engineer SUBJECT: Agreement for Engineering Services 2025 Owasso Water System Hydraulic Model Update DATE: July 31, 2025 BACKGROUND: • The City has maintained a hydraulic model, created in WaterCAD by TBR Engineering, LLC, for our Water System since 2010. • The model is used to monitor and predict the water supply quantity and pressures in our system and also to identify deficiencies in our water system. • In 2017, the City used TBR to update the system model to include several updates and additions from developments and improvements. • Currently in need to update based on the past 8 years of additions from developments, water line upgrades, and extensions with roadway widenings, and projects resolving some past system deficiencies. • Model will be used to make better strategic planning and development decisions in regards to water supply demands in domestic and fire protection usages. • Field calibration will be utilized to fine tune the water model to be a fully calibrated model. ENGINEERING SERVICES AGREEMENT: The Engineering Services Agreement to update the existing model includes calibration of the model, updating fire flows, tank levels, operation of the pressure zones, and operations of the new improvements made since 2017. The purpose of the update will be to add all system improvements, provide accurate predicted water system performance for domestic and fire demands, and determine improvement needs to the existing system to accommodate the growth Owasso has seen since 2017, and determine the next area of upgrade needs. The total cost for these engineering services is $65,000. FUNDING: Funding in the amount of $65,000 is included in the OPWA Water Budget for the engineering services for the 2025 Owasso Water System Hydraulic Model Update Project. RECOMMENDATION: Staff recommends approval of an Agreement for Engineering Services for the 2025 Owasso Water System Hydraulic Model Update Project with TBR Engineering LLC, of Broken Arrow, Oklahoma in the amount of $65,000 and authorization to execute all necessary documents. ATTACHMENT: Agreement for Engineering Services AGREEMENT FOR ENGINEERING SERVICES FOR THE OWASSO PUBLIC WORKS AUTHORITY OF OWASSO, OK 2025 OWASSO WATER SYSTEM HYDRAULIC MODEL UPDATE PROJECT THIS AGREEMENT, made and entered into this 5 day of August, 2025 between the Owasso Public Works Authority, an Oklahoma public trust, hereinafter referred to as OPWA, and TBR Engineering, LLC, hereinafter referred to as ENGINEER; WITNESSETH: WHEREAS, OPWA intends to update the existing Owasso Water Distribution System Hydraulic Model to enable the city to make strategic planning and local development decisions in a proper manner, hereinafter referred to as the PROJECT; and, WHEREAS, OPWA requires certain professional services in connection with the PROJECT, hereinafter referred to as the SERVICES; and, WHEREAS, ENGINEER, is prepared to provide such SERVICES; WHEREAS, funding is available for the PROJECT through the Owasso Public Works Authority Operating Budget; NOW THEREFORE, in consideration of the promises contained herein, the parties hereto agree as follows: 1. SCOPE OF PROTECT. The scope of the PROJECT is described in Attachment A, SCOPE OF PROTECT, which is attached hereto and incorporated by reference as part of this AGREEMENT. 2. SERVICES TO BE PERFORMED BY ENGINEER. ENGINEER shall perform the SERVICES described in Attachment B, SCOPE OF SERVICES, which is attached hereto and incorporated by reference as part of this AGREEMENT. 3. CITY'S RESPONSIBILITIES. OPWA shall be responsible for all matters described in Attachment C, RESPONSIBILITIES OF THE OPWA, which is attached hereto and incorporated by reference as part of this AGREEMENT. 4. COMPENSATION. OPWA shall pay ENGINEER in accordance with Attachment D, COMPENSATION, and further described in Attachment E, FEE/HOUR BREAKDOWN, which are attached hereto and incorporated by reference as part of this AGREEMENT. 5. SCHEDULE. ENGINEER shall perform the SERVICES described in Attachment B, SCOPE OF SERVICES, in accordance with the schedule set forth in Attachment F, SCHEDULE, attached hereto and incorporated by reference as part of this AGREEMENT. 6. STANDARD OF PERFORMANCE. ENGINEER shall perform the SERVICES undertaken in a manner consistent with the prevailing accepted standard for similar services with respect to projects of comparable function and complexity and with the applicable laws and regulations published and in effect at the time of performance of the SERVICES. The PROJECT shall be designed and engineered in a good and workmanlike manner and in strict accordance with this AGREEMENT. All engineering work shall be performed by or under the supervision of Professional Engineers licensed in the State of Oklahoma, and properly qualified to perform such engineering services, which qualification shall be subject to review by OPWA. Other than the obligation of the ENGINEER to perform in accordance with the foregoing standards, no warranty, either express or implied, shall apply to the SERVICES to be performed by the ENGINEER pursuant to this AGREEMENT or the suitability of ENGINEER'S work product. LIMITATION OF RESPONSIBILITY. 7.1. ENGINEER shall not be responsible for construction means, methods, techniques, sequences, procedures, or safety precautions and programs in connection with the PROJECT. 7.2. The presence of ENGINEER's personnel at a construction site is for the purpose of providing to the OPWA a greater degree of confidence that the completed construction work will conform generally to the construction documents and that the integrity of the design concept as reflected in the construction documents has been implemented and preserved by the construction contractor(s). 7.3. In soils, foundation, groundwater, and other subsurface investigations, the actual characteristics may vary significantly between successive test points and sample intervals and at locations other than where observations, exploration, and investigations have been made. Because of the inherent uncertainties in subsurface evaluations, changed or unanticipated underground conditions may occur that could affect total PROJECT cost and/or execution. These conditions and cost/execution effects are not the responsibility of ENGINEER. 7.4. Record drawings will be prepared, in part, on the basis of information compiled and furnished by others, and may not always represent the exact location, type of various components, or exact manner in which the PROJECT was finally constructed. ENGINEER is not responsible for any errors or omissions in the information from others that are incorporated into the record drawings. 7.5. ENGINEER's deliverables, including record drawings, are limited to the sealed and signed hard copies. Computer -generated drawing files furnished by ENGINEER are for OPWA or others' convenience. Any conclusions or information derived or obtained from these files will be at user's sole risk. 8. OPINIONS OF COST AND SCHEDULE. 8.1. Since ENGINEER has no control over the cost of labor, materials, equipment, or services furnished by others, or over contractors', subcontractors', or vendors' methods of determining prices, or over competitive bidding or market conditions, ENGINEER'S cost estimates shall be made on the basis of qualifications and experience as a Professional Engineer. 8.2. Since ENGINEER has no control over the resources provided by others to meet construction contract schedules, ENGINEER'S forecast schedules shall be made on the basis of qualifications and experience as a Professional Engineer. 9. LIABILITY AND INDEMNIFICATION. 9.1. ENGINEER shall defend and indemnify OPWA from and against legal liability for damages arising out of the performance of the SERVICES for OPWA, including but not limited to any claims, costs, attorney fees, or other expenses of whatever nature where such liability is caused by the negligent act, error, or omission of ENGINEER, or any person or organization for whom ENGINEER is legally liable. Nothing in this paragraph shall make the ENGINEER liable for any damages caused by the OPWA or any other contractor or consultant of the OPWA. 9.2. ENGINEER shall not be liable to OPWA for any special, indirect or consequential damages, such as, but not limited to, loss of revenue, or loss of anticipated profits. 10. CONTRACTOR INDEMNIFICATION AND CLAIMS. 10.1. OPWA agrees to include in all construction contracts the provisions of Articles 7.1, and 7.2, and provisions providing contractor indemnification of OPWA and ENGINEER for contractor's negligence. 10.2. OPWA shall require construction contractor(s) to name OPWA and ENGINEER as additional insureds on the contractor's general liability insurance policy. 11. COMPLIANCE WITH LAWS. In performance of the SERVICES, ENGINEER shall comply with applicable regulatory requirements including federal, state, and local laws, rules, regulations, orders, codes, criteria and standards. ENGINEER shall procure the permits, certificates, and licenses necessary to allow ENGINEER to perform the SERVICES. ENGINEER shall not be responsible for procuring permits, certificates, and licenses required for any construction unless such responsibilities are specifically assigned to ENGINEER in Attachment B, SCOPE OF SERVICES. 12. INSURANCE. 12.1. During the performance of the SERVICES under this AGREEMENT, ENGINEER shall maintain the following insurance: 12.1.1. General Liability Insurance with bodily injury limits of not less than $1,000,000 for each occurrence and not less than $1,000,000 in total, and with property damage limits of not less than $100,000 for each occurrence and not less than $100,000 in the aggregate. 12.1.2. Automobile Liability Insurance with bodily injury limits of not less than $1,000,000 for each person and not less than $1,000,000 for each accident and with property damage limits of not less than $100,000 for each accident. 12.1.3. Worker's Compensation Insurance in accordance with statutory requirements and Employers' Liability Insurance with limits of not less than $100,000 for each occurrence. 12.1.4. Errors and Omissions Insurance to remain in effect during the PROJECT and the term of any legal liability. Errors and Omissions coverage to be for a minimum of $1,000,000, deductibles subject to approval by OPWA. 12.2. ENGINEER shall furnish OPWA certificates of insurance which shall include a provision that such insurance shall not be canceled without at least 30 days written notice to the OPWA. 13. OWNERSHIP AND REUSE OF DOCUMENTS. 13.1. All documents, including original drawings, estimates, specifications, field notes and data shall become and remain the property of the OPWA. 13.2. OPWA'S reuse of such documents without written verification or adaptation by ENGINEER for the specific purpose intended shall be at OPWA'S risk. 14. TERMINATION OF AGREEMENT. 14.1. The obligation to continue SERVICES under this AGREEMENT may be terminated by either party upon fifteen days written notice in the event of substantial failure by the other party to perform in accordance with the terms hereof through no fault of the terminating party. 14.2. OPWA shall have the right to terminate this AGREEMENT, or suspend performance thereof, for OPWA'S convenience upon written notice to ENGINEER; and ENGINEER shall terminate or suspend performance of SERVICES on a schedule acceptable to OPWA. In the event of termination or suspension for OPWA'S convenience, OPWA shall pay ENGINEER for all SERVICES performed to the date of termination in accordance with provisions of Attachment D, COMPENSATION. Upon restart of a suspended project, ENGINEER's contract price and schedule shall be equitably adjusted. 15. NOTICE. Any notice, demand, or request required by or made pursuant to this AGREEMENT shall be deemed properly made if personally delivered in writing or deposited in the United States mail, postage prepaid, to the address specified below. To ENGINEER: TBR Engineering, LLC 1119 West Vicksburg CT Broken Arrow, OK 74011 Attention: Tommy E. Kitchen, PE To CITY: Owasso Public Works Authority 301 W 2nd Avenue Owasso, Oklahoma 740 55 Attention: Roger Stevens, Public Works Director 15.1. Nothing contained in this Article shall be construed to restrict the transmission of routine communications between representatives of ENGINEER and OPWA. 16. UNCONTROLLABLE FORCES. Neither OPWA nor ENGINEER shall be considered to be in default of this AGREEMENT if delays in or failure of performance shall be due to forces which are beyond the control of the parties; including, but not limited to: fire, flood, earthquakes, storms, lightning, epidemic, war, riot, civil disturbance, sabotage; inability to procure permits, licenses, or authorizations from any state, local, or federal agency or person for any of the supplies, materials, accesses, or services required to be provided by either OPWA or ENGINEER under this AGREEMENT; strikes, work slowdowns or other labor disturbances, and judicial restraint. 17. SEVERABILITY. If any portion of this AGREEMENT shall be construed by a court of competent jurisdiction as unenforceable, such portion shall be severed herefrom, and the balance of this AGREEMENT shall remain in full force and effect. 18. INTEGRATION AND MODIFICATION. This AGREEMENT includes Attachments A, B, C, D, E, and F and represents the entire and integrated AGREEMENT between the parties; and supersedes all prior negotiations, representations, or agreements pertaining to the SCOPE OF SERVICES herein, either written or oral. OPWA may make or approve changes within the general Scope of Services in this AGREEMENT. If such changes affect ENGINEER's cost of or time required for performance of the services, an equitable adjustment will be made through an amendment to this AGREEMENT. This AGREEMENT may be amended only by written instrument signed by each of the Parties. 19. DISPUTE RESOLUTION PROCEDURE. In the event of a dispute between the ENGINEER and the OPWA over the interpretation or application of the terms of this AGREEMENT, the matter shall be referred to the OPWA's Director of Public Works for resolution. If the Director of Public Works is unable to resolve the dispute, the matter may, in the Director's discretion, be referred to the City Manager for resolution. Regardless of these procedures, neither party shall be precluded from exercising any rights, privileges or opportunities permitted by law to resolve any dispute. 20. ASSIGNMENT. ENGINEER shall not assign its obligations undertaken pursuant to this AGREEMENT, provided that nothing contained in this paragraph shall prevent ENGINEER from employing such independent consultants, associates, and subcontractors as ENGINEER may deem appropriate to assist ENGINEER in the performance of the SERVICES hereunder. 21. APPROVAL. It is understood and agreed that all work performed under this AGREEMENT shall be subject to inspection and approval by the Public Works Department of the City of Owasso, and any plans or specifications not meeting the terms set forth in this AGREEMENT will be replaced or corrected at the sole expense of the ENGINEER. The ENGINEER will meet with the City staff initially and PROTECT phase completion, thereafter and will be available for public meetings and City of Owasso presentations. 22. KEY PERSONNEL. In performance of the SERVICES hereunder, ENGINEER has designated Tommy E. Kitchen as Project Manager for the PROJECT. ENGINEER agrees that no change will be made in the assignment of this position without prior approval of OPWA. IN WITNESS WHEREOF, the parties have executed this AGREEMENT in multiple copies on the respective dates herein below reflected to be effective on the date executed by the Chair of the Owasso Public Works Authority. APPROVED: Juliann M. Stevens, Authority Clerk APPROVED AS TO FORM: Julie Lombardi, AuthorityAttorney ENGINEER TBR Engineering, LLC 1119 West Vicksburg CT Broken Arrow, OK 74011 By: Tommy E. Kitchen, PE Managing Member OWASSO PUBLIC WORKS AUTHORITY Alvin Fruga, Chair Date AGREEMENT FOR ENGINEERING SERVICES FOR THE OWASSO PUBLIC WORKS AUTHORITY 2025 OWASSO WATER SYSTEM HYDRAULIC MODEL UPDATE PROJECT Scope of Project Attachment A SCOPE OF PROTECT. The PROJECT shall consist of civil engineering SERVICES described as follows: Al Update the existing WaterCAD-based hydraulic model with audited data extracted from the AutoCAD-based OPWA Water Atlas A.l.a) Update generally includes OPWA-owned pipes six (6) inches in diameter and larger and OPWA-owned fire hydrant locations shown consistently in the OPWA Water Atlas. A.1.b) Elevations, piping alignments, tank locations, control valve locations, etc. will be determined as shown in the OPWA Water Atlas without the need for survey. Field verification will be conducted by OPWA staff as needed. A.1.c) Piping connections will be modeled based on the OPWA Water Atlas and guidance from OPWA staff. AAA) Operational set points will be provided by OPWA staff. A.1.e) Update shall include current max day (6.0 MGD) scenario ONLY A.2 Model Calibration. A.2.a) ENGINEER will develop demand distribution and appropriate diurnal patterns based on billing records furnished by the OPWA and engineering judgement. A.2.b) OPWA staff will deploy and retrieve data loggers as directed by ENGINEER A.2.c) OPWA staff will perform flow tests as directed by ENGINEER. A.2.d) OPWA will furnish tank level information in Excel format. A.2.e) Calibration will be appropriate for planning purposes, will be limited to selected locations having correlating field data, and will include the current max day scenario ONLY. AGREEMENT FOR ENGINEERING SERVICES FOR THE OWASSO PUBLIC WORKS AUTHORITY 2025 OWASSO WATER SYSTEM HYDRAULIC MODEL UPDATE PROJECT Scope of Services Attachment B The services to be performed by the ENGINEER under this AGREEMENT will consist of providing civil engineering services for the SERVICES presented in Attachment A, as directed by the OPWA, by a notice to proceed, or in a work order. Further, it is understood and agreed that the date of beginning, rate of progress, and the time of completion of the work to be done hereunder for each assignment are essential provisions of this AGREEMENT; and it is further understood and agreed that the work embraced in this AGREEMENT shall commence upon execution of this AGREEMENT and receipt of Notice to Proceed. It is further understood that all reviews and conceptual designs will be prepared in accordance with the City of Owasso design criteria and specifications for construction. B.I. Basic Services of ENGINEER. The basic services of the ENGINEER shall include, but are not limited to the following tasks: B.1.a) Audit the data extracted from the AutoCAD-based OPWA Water Atlas. ENGINEER will provide resultant recommended modifications to OPWA in .shp format. B.Lb) Update the existing WaterCAD-based hydraulic model with audited data extracted from the AutoCAD-based OPWA Water Atlas and billing records. ENGINEER will provide Technical Memorandum (TM) detailing hydraulic model updates in .pdf format. B.2.a) ENGINEER will provide four (4) Hydrant Pressure Recorders (HPRs) to facilitate field pressure data acquisition. OPWA staff will deploy and retrieve HPRs as directed by ENGINEER. OPWA will provide additional pressure data recorders at locations agreed upon by OPWA and ENGINEER. B.2.b) ENGINEER will witness flow tests performed by OPWA staff as directed by ENGINEER. ENGINEER will provide Technical Memorandum (TM) detailing field data acquisition in .pdf format. B.3.a) ENGINEER will calibrate the updated hydraulic model at locations associated with field data acquisition. ENGINEER will provide Technical Memorandum (TM) detailing model calibration in .pdf format. AGREEMENT FOR ENGINEERING SERVICES FOR THE OWASSO PUBLIC WORKS AUTHORITY 2025 OWASSO WATER SYSTEM HYDRAULIC MODEL UPDATE PROJECT Responsibilities of the City Attachment C RESPONSIBILITIES OF THE CITY. The OPWA agrees: CA Reports, Records, etc: To furnish, as required by the work, and not at the expense of the ENGINEER: C.1.1 Records, reports, studies, plans, drawings, and other data available in the files of the OPWA that may be useful in the work involved under this AGREEMENT C.1.2 Standard construction drawings and standard specifications C.1.3 ENGINEER will reasonably rely upon the accuracy, timeliness, and completeness of the information provided by OPWA. C.2 Access: Provide access to public and private property when required in performance of ENGINEER's services. C.3 Staff Assistance: Designate the City Engineer (or another individual designated in writing) to act as its representative in respect to the work to be performed under this AGREEMENT, and such person shall have complete authority to transmit instructions, receive information, interpret and define OPWA'S policies and decisions with respect to materials, equipment, elements and systems pertinent to the services covered by this AGREEMENT. C.3.1 Furnish staff assistance in locating, both horizontally and vertically, existing OPWA-owned utilities and in expediting their relocation as described in Attachment B. Further, OPWA will furnish assistance as required in obtaining locations of other utilities, including excavations to determine depth. C.3.2 Furnish legal assistance as required in the preparation of bidding, construction, and other supporting documents. C.3.3 OPWA staff will deploy and retrieve HPRs as directed by ENGINEER. OPWA will provide additional pressure data recorders at locations agreed upon by OPWA and ENGINEER and furnish pressure data to ENGINEER in Excel format. C.3.4 OPWA staff will perform flow tests as directed by the ENGINEER. CA Review: Examine all studies, reports, sketches, estimates, specifications, drawings, proposals, and other documents presented by ENGINEER and render in writing decisions pertaining thereto within a reasonable time so as not to delay the services of ENGINEER. AGREEMENT FOR ENGINEERING SERVICES FOR THE OWASSO PUBLIC WORKS AUTHORITY 2025 OWASSO WATER SYSTEM HYDRAULIC MODEL UPDATE PROJECT Compensation Attachment D COMPENSATION. The OPWA agrees to pay, as compensation for services set forth in Attachment B, the following fees, payable monthly as each Phase of the work progresses; and within 30 calendar days of receipt of invoice. ENGINEER shall submit monthly invoices based upon actual hours or work, invoiced according to the Rate Schedule provided in ATTACHMENT E, completed at the time of billing. Invoices shall be accompanied by such documentation as the OPWA may require in substantiation of the amount billed. DA Total Compensation D.1.1 For the work under this project the total maximum billing, including direct costs and subconsultant services, shall be $65,000.00, which amount shall not be exceeded without further written authorization by OPWA. D.2 Subconsultants and Other Professional Associates: Services of subcontractors and other professional consultants shall be compensated for at actual cost. Use of sub -consultants must be authorized in advance by OPWA. D.3 Other Direct Costs D.3.1 Travel and subsistence shall be compensated for at actual cost. Local travel by personal or firm automobile shall be compensated for at the rate currently allowed by the IRS. D.3.2 Printing expenses shall be compensated for as shown in ATTACHMENT E. D.3.3 Any other direct costs shall be compensated for at actual when authorized in advance by OPWA. DA Additional Services: Unless otherwise provided for in any accepted and authorized proposal for additional services, such services shall be compensated for on the same basis as provided for in Attachment D. D.5 Terminated Services: If this AGREEMENT is terminated, ENGINEER shall be paid for services performed to the effective date of termination. D.6 Conditions of Payment D.6.1 Payments shall be made based on actual hours worked using the rates in ATTACHMENT E and expenses incurred as indicated within this AGREEMENT and shall be due and owing within thirty days of ENGINEER'S submittal of his progress payment invoices. 10 D.6.2 If OPWA fails to make payments due ENGINEER within sixty days of the submittal of any progress payment invoice, ENGINEER may, after giving fifteen days written notice to OPWA, suspend services under this AGREEMENT. D.6.3 If the PROJECT is delayed, or if ENGINEER'S services for the PROJECT are delayed or suspended for more than ninety days for reasons beyond ENGINEER'S control, ENGINEER may, after giving fifteen days written notice to OPWA, request renegotiation of compensation. 1i AGREEMENT FOR ENGINEERING SERVICES FOR THE OWASSO PUBLIC WORKS AUTHORITY 2025 OWASSO WATER SYSTEM HYDRAULIC MODEL UPDATE PROJECT Billing Rate Sheet Attachment E OPWA SHALL REPLACE THIS PAGE WITH ENGINEER'S RATES AND REIMBURSABLE EXPENSES 12 ATTACHMENT E: BILLING RATE and FEE SCHEDULE DATE:7/8/202$ 2025 OWASSO WATER SYSTEM HYDRAULIC MODEL UPDATE OWASSO PUBLIC WORKS AUTHORITY 2025 OWASSO WATER SYSTEM HYDRAULIC WATER MODEL UPDATE DESIGN REM SENIOR ENGR DRAFTER CLERICAL TOTAL Hourly Rate $135.00 $85.00 $55.00 B.1 - HYDRAULIC MODEL UPDATE (61NCH PIPES AND LARGER)'�*ronarslli$ PROJECT MANAGEMENT 8 8 AUDIT OWASSO GIS DATA 40 16 56 CONSULT WITH OWASSO STAFF REGARDING WATERLINE RECORD DRAWINGS 8 8 16 APPLY NODAL ELEVATIONS FROM ELECTRONIC TOPOGRAPHY B 8 16 GEOCODE OWASSO WATER BILLING RECORDS 16 16 32 CORRELATE DEMAND DISTRIBUTION WITH CITY BILLING RECORDS 40 16 56 SITE VISITS 4 16 16 MEETING 4 16 16 TRANSLATE WATER ATLAS FROM GIS TO WATERCAD 16 16 32 REPORTS 24 16 8 48 QUALITY CONTROL 16 8 24 SUBTOTAL, B.1 208 104 8 320 8.1 -FEE SUBTOTAL $28,080.00 $8.640.00 $440.00 $ 37,360. 00 8.2- FIELD DATA ACQUISITION (2025) PROJECT MANAGEMENT 8 8 DATA RESEARCH AND ANALYSIS 16 8 24 HPR PROGRAMMING DEPLOYMENT, RETRIEVAL 8 8 FLOW AND PRESSURE TESTING 16 MEETING 2 8 REPORTS 16 16 8 QUALITY CONTROL 8 8 SUBTOTAL, 8.2 80 32 8 FEE SUBTOTAL $10.800.00 $2,72000 $440.00 .00 B.3-UNITED HYDRAULIC MODEL CALIBRATION PROJECT MANAGEMENT 8 k".. �c r a �. DATA RESEARCH AND ANALYSIS g M20 DEVELOP MAX DAY MODELING SCENARIO 16 4 DEL/ FIELD DATA COMPARISON 16 4 MEETING 2 8REPORTS 16 8 8QUALITY CONTROL 16 SUBTOTAL, B.3 88 i6 8B.3-FEESUBTOTAL $11,88000 $1,360,W $44000 00TOTAL PROPOSED FEE (COMPOSITE) 0 AGREEMENT FOR ENGINEERING SERVICES FOR THE OWASSO PUBLIC WORKS AUTHORITY 2025 OWASSO WATER SYSTEM HYDRAULIC MODEL UPDATE PROJECT Schedule Attachment F F. SCHEDULE. The schedule for general engineering services for the PROJECT is provided as follows: F.1. Notice to Proceed: July 1, 2025 (or when Agreement is fully executed) F.2. Contract Expiration: October 30, 2026 13 CITY OF OWASSO OPWA PAYROLL PAYMENT REPORT PAY PERIOD ENDING 07/26/25 Department Total Payroll Expenses OPWAAdministration $ 31,245.20 Utility Billing 17,006.53 Water 31, 716.08 Wastewater Treatment Plant 30,454.84 Wastewater Collections 30,656.45 Refuse Collections 32,296.75 Recycle Center 8,726.29 TOTAL OPWA: $ 182,102.14