HomeMy WebLinkAbout2025.08.19_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE
OWASSO PUBLIC GOLF AUTHORITY (OPGA)
Council Chambers Old Central Building 109 North Birch, Owasso, OK
Tuesday, August 19, 2025 - 6:30 PM
NOTE: APPROPRIATE ACTION may include, but is not limited to: acknowledging, affirming, amending, fa proving, authorizing,
awarding, denying, postponing, or tabling. C
AGENDA �Q(�G Fy�Fp
2. Roll Call
Ito Order -Chair Alvin Fruga C;tyC/er�if
3. Consideration and appropriate action relating to the Consent Agenda. (All maffers L under
"Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee
may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent
Agenda is non -debatable.)
A. Approve minutes- August 5, 2025, and August 12, 2025, Regular Meetings
B. Approve claims
4. Consideration and appropriate action relating to items removed from the Consent Agenda
5. Consideration and appropriate action relating to the purchase of eight (8) utility vehicles
Chris Cook
Staff recommends approval to purchase eight (8) UMAX2 utility vehicles from Yamaha Golf Car
Company, of Kennesaw, Georgia, in the amount of $79,328.00.
6. Report from OPGA Manager
7. Report from OPGA Attorney
8. Official Notices (documents for acknowledgment or information only, no discussion or action will be
taken)
• Payroll Payment Report - pay period ending date August 9, 2025
• Monthly Budget Status Report- dated as of July 31, 2025
9. New Business (New Business is any item of business which could not have been foreseen at the time of
posting of the agenda)
10. Adjournment
Notice of Public Meeting filed in the office of the City Clerk on Friday, December 13, 2024, and the Agenda
posted at City Hall, 200 South Main Street, at 5:00 pm on Thursday, August 14, 2025.
n M. Stevens, City Clerk
The City of Owasso encourages citizen participation. To request antbccommodation due to a disability, contact the City Clerk prior
to the scheduled meeting by phone 918-376-1502 or by email to istevens@citvofowosso.com
OWASSO PUBLIC GOLF AUTHORITY (OPGA)
MINUTES OF REGULAR MEETING
TUESDAY, AUGUST 5, 2025
The Owasso Public Golf Authority (OPGA) met in regular session on Tuesday, August 5, 2025, in the Council
Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed Friday,
December 13, 2024; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South
Main Street, at 10:00 am on Friday, August 1, 2025.
1. Call to Order -Chair Alvin Fruga called the meeting to order at 7:08 pm.
2. Roll Call - A quorum was declared present.
Present Absent
Chair -Alvin Fruga Trustee - Dr. Chad Balthrop
Trustee - Dr. Paul Loving Vice Chair- Lyndell Dunn
Trustee - Cody Walter
Staff: Authority Manager - Chris Garrett / Authority Attorney - Julie Lombardi
3. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under
"Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee
may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent
Agenda is non -debatable.)
A. Approve minutes July 15, 2025, Regular Meeting
B. Approve claims
Mr. Walter moved, seconded by Mr. Loving, to approve the Consent Agenda as presented, with claims
totaling $103,368.45
YEA: Loving, Walter, Fruga
NAY: None
Motion carried: 3-0
4. Consideration and appropriate action relating to items removed from the Consent Agenda - None
5. Report from OPGA Manager - None
6. Report from OPGA Attorney - None
7. Official Notices - The Chair acknowledged receipt of the following:
• Payroll Payment Report - pay period ending date July 26, 2025
8. New Business - None
9. Adjournment
Mr. Walter moved, seconded by Mr. Loving, to adjourn the meeting.
YEA: Loving, Walter, Fruga
NAY: None
Motion carried: 3-0 and the meeting adjourned at 7:09 pm.
Juliann M. Stevens, Authority Clerk
Alvin Fruga, Chair
OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND
PUBLIC GOLF AUTHORITY
MINUTES OF JOINT REGULAR MEETING
TUESDAY, AUGUST 12, 2025
The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority
(OPGA) met in a joint regular meeting on Tuesday, August 12, 2025, in the Council Chambers at Old Central,
109 North Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting filed Friday, December 13,
2024; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at
12:00 pm on Thursday, August 7, 2025.
Call to Order - Due to the absence of Mayor/Chair Alvin Fruga and Vice Mayor/Vice Chair Lyndell
Dunn, City Clerk Juliann Stevens called the meeting to order at 6:00 p.m.
2. Roll Call A quorum was declared present.
Present
Councilor/Trustee - Dr. Chad Balthrop
Councilor/Trustee - Dr. Paul Loving
Councilor/Trustee - Cody Walter
Absent
Mayor/Chair-Alvin Fruga
Vice Mayor/Vice Chair- Lyndell Dunn
Staff: City/Authority Manager- Chris Garrett ; City/Authority Attorney - Julie Lombardi
Mr. Balthrop moved, seconded by Mr. Walter, to appoint Councilor/Trustee Dr. Paul Loving, as
temporary Mayor/Chair.
YEA: Balthrop, Loving, Walter
NAY: None
Motion carried: 3-0
3. Discussion relating to a request to annex approximately 3.85 acres located on the northern portion of
405 West 2nd Avenue and rezone the property from Agriculture (AG) to Industrial Light (IL), as referenced
in applications OA 25-03 and OZ 25-05
Alexa Beemer presented the item and discussion was held. It was explained this item will be placed on
the August 19, 2025, City Council agenda for consideration and action.
4. Discussion relating to the monthly sales and use tax report and revenue outlook
Carly Novozinsky presented the item and discussion was held.
5. Discussion relating to social media policies
Councilor Walter presented the item and discussion was held.
6. City/Authority Manager Report - None
7. City Councilor/Trustee comments and inquiries - None
8. Adjournment
The meeting adjourned at 6:14 pm.
Juliann M. Stevens, City Clerk
Dr. Paul Loving, Temporary Mayor/Chair
Claims List - 08/19/2025
Fund Vendor Name Payable Description Payment Amount
55 OPGA CUTTER & BUCK INC UNIFORMS $733.48
JPMORGAN CHASE BANK LOWES-COOLERSfTOOLS $224.92
OWASSO FENCE CO FENCE REPAIR $225.00
YAMAHA GOLF CAR COMPANY CART REPAIR $720.96
YAMAHA GOLF CAR COMPANY REPAIRS $785.93
CART OPERATIONS -Total
$2,690.29
BWI COMPANIES, INC
FERTILIZER
$7,636.00
BWI COMPANIES, INC
PROFILE SOIL AMEND
$2,090.50
CITY OF OWASSO
WATER SERVICE
$4,529.00
ENTERPRISE FM TRUST
FLEET LEASE
$887.21
FLEET FUELS LLC
FUEL
$1,897.22
HARRELUS, LLC
GREENS FUNGICIDE
$418.50
HARRELUS, LLC
GREENS INSECTICIDE
$219.00
HARRELUS, LLC
HERBICIDE
$504.80
HOLLIDAY SAND & GRAVEL CO
TOPDRESS SAND
$619.20
INNOVATIVE TURF SUPPLY INC
GREENS WETTING AGENT
$953.19
JPMORGAN CHASE BANK
AMAZON-HDMI ADAPTER
$11.70
JPMORGAN CHASE BANK
AMAZON -HOSE
$46.98
JPMORGAN CHASE BANK
AMAZON -PRESSURE WASH
$169.00
JPMORGAN CHASE BANK
AMER HOSE -HOSE RER
$50.34
JPMORGAN CHASE BANK
CORE&MAIN-DRAIN PIPE
$149.80
JPMORGAN CHASE BANK
LOWES-PVC FITTINGS
$51.67
JPMORGAN CHASE BANK
OK GCSA-DUES
$60.00
JPMORGAN CHASE BANK
VERIZON-WIRE CONNECT
$80.05
MOHAWK MATERIALS
SAND
$1,227.78
PROFESSIONAL TURF PRODUCTS, LP
MOWER REEL NUTS
$188.51
PROFESSIONAL TURF PRODUCTS, LP
ROLLER MOTOR
$1,308.35
PROFESSIONAL TURF PRODUCTS, LP
ROTARY HYD MOTORS
$2,408.05
UNIFIRST HOLDINGS LP
ENVIRONMENTAL CHARGE
$24.50
UNIFIRST HOLDINGS LP
JANITORIAL SERVICE
$38.08
UNIFIRST HOLDINGS LP
SHOP TOWEL SERVICE
$49.16
UNIFIRST HOLDINGS LP
UNIFORM CLEANING
$28.44
COURSE MAINT -Total
$25,647.03
IMAGEFIRST OF DALLAS LLC
RENTALS
$289.74
JPMORGAN CHASE BANK
ABLE -PENALTY FEE
$1,000.00
JPMORGAN CHASE BANK
COX -PHONE USAGE
$7.98
JPMORGAN CHASE BANK
SAMS-FOOD
$31.66
JPMORGAN CHASE BANK
SAMS-SUPPLIES
$15.48
JPMORGAN CHASE BANK
WALMART-CROCK POT
$42.88
JPMORGAN CHASE BANK
WALMART-SUPPLIES
$54.61
FOOD & BEV -Total
$1,442.35
1
Claims List - 08/19/2025
Fund Vendor Name
Payable Description
Payment Amount
55 OPGA AT&T
LONG DISTANCE PHONE
$10.83
AT&T LONG DISTANCE
LONG DISTANCE PHONE
$144.56
CITY OF OWASSO
WATER SERVICE
$252.00
JPMORGAN CHASE BANK
AMAZON -CHARGERS
$102.96
JPMORGAN CHASE BANK
AMAZON -MONITOR ARM
$164A9
JPMORGAN CHASE BANK
B&H-PC PARTS
$747.65
JPMORGAN CHASE BANK
CINTAS-CH SUPPLIES
$392.12
JPMORGAN CHASE BANK
COX -CABLE
$138.99
JPMORGAN CHASE BANK
COX -PHONE USAGE
$3.99
JPMORGAN CHASE BANK
DELL -COMPUTERS
$5,035.65
JPMORGAN CHASE BANK
DELL -MONITORS
$1,557.81
JPMORGAN CHASE BANK
DELL -SOUND BARS
$217.49
JPMORGAN CHASE BANK
OFFICE DEPOT -POST ITS
$5.99
STANDLEY SYSTEMS, LLC
COPIER
$675.07
GOLF ADMIN -Total
$9,449.60
JPMORGAN CHASE BANK
COX -PHONE USAGE
$11.97
JPMORGAN CHASE BANK
LOWES-SCRAPER
$5.78
JPMORGAN CHASE BANK
STAPLES -COPY PAPER
$84.98
GOLFSHOP -Total
$102.73
BGR DAILY ACCT.
REIMB PETTY CASH
$4,921.52
JPMORGAN CHASE BANK
ACUSHNET-MERCH EXP
$7,300.34
JPMORGAN CHASE BANK
GOLF COURSE BEER
$179.88
JPMORGAN CHASE BANK
GRAVES -FOOD
$63.31
JPMORGAN CHASE BANK
LUXOTTICA-MERCH EXP
$112.50
JPMORGAN CHASE BANK
PING-MERCH EXP
$140.50
JPMORGAN CHASE BANK
SAMS-FOOD
$1.347.98
JPMORGAN CHASE BANK
TEXOMA-MERCH EXP
$167.70
JPMORGAN CHASE BANK
TULSA BEEF -FOOD
$629.64
JPMORGAN CHASE BANK
WALMART-FOOD
$35.64
OPGA -Total $14,899.01
OPGA -Total $54,231.01
OPGA Grand Total $54,231.01
2
TO: Chair and Trustees, Owasso Public Golf Authority
FROM: Chris Cook, Bailey Ranch Golf Club— Golf Course Superintendent
SUBJECT: Utility Vehicle Purchase Agreement
DATE: August 14, 2025
BACKGROUND:
In assessing the utility vehicle fleet for safety, reliability, and productivity, it was determined that
the vehicles in the current fleet can no longer be relied upon to meet operational needs. Out of
the eight (8) vehicle fleet, only five (5) are operable, but all need significant investment to keep
them safe and reliable. Considering the age and the investment required to get the fleet fully
repaired and functional, replacing them is most cost-effective.
The Grounds Department's current fleet of utility vehicles is ten (10) years old. The industry
standard for utility vehicle life span is 5-10 years, depending on usage. This puts our fleet of
vehicles near the end of their useful life. Utility vehicles are used daily to move around the golf
course, tow equipment, carry tools, and transport supplies. The constant use and harsh working
conditions lower the life expectancy of this type of equipment.
VEHICLE DESCRIPTION:
Staff proposes the purchase of eight (8) new Yamaha Umox2 utility vehicles. Each vehicle is
equipped with a gas engine, sun canopy, and brush guard.
BID TABULATION:
Bids were advertised on the City of Owasso website on July 15th. Fight 8 bids were received:
Vendor
Total Cost
EZGO
$78,304.00
GCH Golf & Specialty Vehicles
$91,248.00
Kubota of Tulsa
$99,622.28
Matt's ATV & Off -Road
$83,992.00
One Nation Distribution
$79,912.00
P&K Equipment
$103,757.20
Professional Turf Products
$98,219.52
Yamaha
$79,328.00
FUNDING:
Funding is available in the OPGA FY2025-2026 budget.
RECOMMENDATION:
Staff recommends approval to purchase eight (8) UMAX2 utility vehicles from Yamaha Golf Car
Company of Kennesaw, Georgia, in the amount of $79,328.00.
ATTACHMENT:
Bid Proposal Submittal- Yamaha Golf Car Company
-YAMAHA
Golf Car
New Car Pricing:
Proposal Details and Acceptance
Fleet Vehicle Pricing
Quote:20018277
Model Description
Installed Accessories
Qty
Price per
Car
Extended
Amount
2025 UMAX 2 EFI
. CARBON tAETALLIC
8
$9,916.00
S79,328.00
• U'dAX SPORT FRONT aRUSHGUARD
• UMAX SUNTOP KIT
• BED MAT KIT
• Uh1AX CLEAR HINGED
Vehicles Total : S79,328.00
Trade -In PricinO:
Proposal Total: $79,328.00
DELIVERY & TERMS:
All prices listed above are subject to change without notice.
This Lease Quote is only valid for 30 days from quote date.
Payment is Due at Delivery
TRADES'
Yamaha Golf -Car Company offers the above trade-in quantity and value for golf cars. Trade value assumes all cars are in running condition. As shown below, the trade value
may be applied to lower monthly payment. Upon delivery of new cars, Yamaha assumes ownership of all traded equipment.
This quotation is valid for Thirty (3G) days and is subject to change beyond that date. Furthermore, this proposal constitutes the entire understanding and agreement amongst
the parties, whether oral or in writing. Neither party has made any further representations or promises to the other with respect to the subject matter of this agreement, except
as set forth in this agreement. This agreement supersedes any previous agreements made between parties and is confidential in nature. The proceeding quotation does not
include applicable taxes, insurance or service and is subject to final approval of Yamaha Commercial Leasing & Finance and Yamaha Golf Car Company. Additional contracts
to follow.
If this proposal is acceptable under the above terms, please sign and date below:
Accepted by: Date: Accepted by: Date: 07/23/2025
BAILEY RANCH GOLF CLUB Yamaha District Manager
CITY OF OWASSO
OPGA PAYROLL PAYMENT REPORT
PAY PERIOD ENDING 08/09/25
Department
Golf Shop $
Cart Operations
Course Maintenance
Food & Beverage
Golf Course Administration _
Total OPGA $
Total Payroll Expenses
14,823.60
6,021.04
32,735.86
9,791.14
6,929.33
70,300.97
CITY OF OWASSO
OWASSO PUBLIC GOLF AUTHORITY
FISCAL YEAR 2025-2026
Budgetary Basis
Statement of Revenues & Expenses
As of July 31, 2025
MONTH YEAR PERCENT
TO -DATE TO -DATE BUDGET OF BUDGET
OPERATING REVENUES
Golf shop fees
$
104,729
$
104,729
$
879,980
11.90%
Cart Rental
23,476
23,476
217,494
10.797.
Food & beverage
26,219
26,219
216,371
12.12%
COS -- food & beverage
(12,805)
(12,805)
(103,289)
12.40%
Merchandise sales
25,219
25,219
233,526
10.807.
COS --merchandise
(18,022)
(18,022)
(189,440)
9.51%
TOTAL OPERATING REVENUES
$
148,816
$
148,816
$
1,254,642
11.86%
OPERATING EXPENSES:
Golf Shop
$
(34,102)
$
(34,102)
$
(382,304)
8.92%
Cart Operations
(15,779)
(15,779)
(213,514)
7.39%
Golf Course Maintenance
(96,023)
(96,023)
(1,220,514)
7.87%
Food & Beverage
(21,403)
(21,403)
(206,405)
10.37%
Golf Administration
(32,802)
(32,802)
(330,737)
9.92%
Capital Outlay
(13,700)
(13,700)
-
0.00%
TOTAL OPERATING EXPENSES
$
(213,810)
$
(213,810)
$
(2,353,474)
9.08%
OPERATING REVENUES OVER (UNDER) EXPENDITURES
$
(64,993)
$
(1,098,832)
$
(64,993)
NONOPERATING REVENUES (EXPENSES):
Transfer from General
$
83,333
$
83,333
$
1,000,000
8.33%
Other revenues/(expenses)
2,437
2,437
17,000
14.33%
TOTAL NONOPERATING REVENUES (EXPENSES)
$
85,770
$
85,770
$
1,017,000
8.43%
NET INCOME (LOSS)
$
20,777
$
(81.832)
$
20,777
ENCUMBRANCES OUTSTANDING
$
(82,729)
FUND BALANCE (Budgetary Basis)
Beginning Balance
409,052
409,052
Ending Balance
$
347,100
$
327,220