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Home My WebLink About2025.09.02_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY (OPWA) Council Chambers Old Central Building 109 North Birch, Owasso, OK Tuesday, September 2, 2025 - 6:30 PM NOTE: APPROPRIATE ACTION may include, but is not limited to: acknowledging, affirming, amending, approving, authorizing, awarding, denying, postponing, or tabling. FRECEIVED AGENDA 1. Call to Order - Chair Alvin Fruga 2. Roll Call AUG 2 8 2025 f -40- City Clerk's Office 3. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable.) A. Approve minutes - August 19, 2025, Regular Meeting B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Consideration and appropriate action relating to a Small Business Enhancement Agreement for Development Project Assistance in the Owasso Redbud District Project Plan, Tax Increment Financing District No. 1 Carly Novozinsky Staff recommends approval and execution of the agreement with Vines Properties, Inc., and authorization for payment not to exceed $5,000.00 for exterior building improvements located at 7720 North Owasso Expressway. 6. Report from OPWA Manager 7. Report from OPWA Attorney 8. Official Notices (documents for acknowledgment or information only, no discussion or action will be taken) Payroll Payment Report- pay period ending date August 23, 2025 9. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 10. Adjournment Notice of Public Meeting filed in the office of the City Clerk on Friday, December 13, 2024, and the Agenda posted at City Hall, 200 South Main Street, at 5:00 prry90 Thursday, August 28, 2Q95. M. Stevens, City Clerk The City of Owasso encourages citizen participation. To request do accommodation due to a disability, contact the City Clerk prior to the scheduled meeting by phone 918-376-1502 or by email to istevens@citvofowasso.com OWASSO PUBLIC WORKS AUTHORITY (OPWA) MINUTES OF REGULAR MEETING TUESDAY, AUGUST 19, 2025 The Owasso Public Works Authority (OPWA) met in regular session on Tuesday, August 19, 2025, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed Friday, December 13, 2024; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 5:00 pm on Thursday, August 14, 2025. 1. Call to Order - Chair Alvin Fruga called the meeting to order at 7:07 pm. 2. Roll Call - A quorum was declared present. Present Chair- Alvin Fruga Trustee - Dr. Chad Balthrop Trustee - Dr. Paul Loving Trustee - Cody Walter Absent Vice Chair- Lyndell Dunn Staff: Authority Manager - Chris Garrett / Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable.) A. Approve minutes - August 5, 2025, and August 12, 2025, Regular Meetings B. Approve claims Mr. Loving moved, seconded by Mr. Walter, to approve the Consent Agenda as presented, with claims totaling $730,217.23. YEA: Balthrop, Loving, Walter, Fruga NAY: None Motion carried: 4-0 4. Consideration and appropriate action relating to items removed from the Consent Agenda - None 5. Consideration and appropriate action relating to a sole -source purchase of ultraviolet disinfection equipment for the Wastewater Treatment Plant Robert Allison presented the item, recommending to approve a sole source purchase of a Trojan UV3000 Plus Ultraviolet Disinfection Equipment from Haynes Pump and Process of Moumelle, Arkansas, in the amount of $541,375.00. There were no comments from the audience. Following discussion, Mr. Walter moved, seconded by Mr. Balthrop, to approve the purchase, as recommended. YEA: Balthrop, Loving, Walter, Fruga NAY: None Motion carried: 4-0 6. Report from OPWA Manager -None 7. Report from OPWA Attorney -None 8. Official Notices -The Chair acknowledged receipt of the following: • Payroll Payment Report - pay period ending date August 9, 2025 • Monthly Budget Status Report - dated as of July 31, 2025 9. New Business - None Owasso Public Works Authority August 19, 2025 Page 2 10. Adjournment Mr. Walter moved, seconded by Mr. Balthrop, to adjourn the meeting. YEA: Balthrop, Loving, Walter, Fruga NAY: None Motion carried: 4-0 and the meeting adjourned at 7:1 1 pm. Juliann M. Stevens, Authority Clerk Alvin Fruga, Chair Claims List - 09/02/2025 Fund Fund Title - Transact Vendor Name Payable Description Payment Amount 61 OPWA UNIVERSAL FIELD SERVICES INC MILEAGE $35.00 117TH STREET FORCE MAIN -Total $35.00 JPMORGAN CHASE BANK OK DEPT-DEQ PERMIT $1,898.60 JPMORGAN CHASE BANK OK.GOV -PERMIT FEE $44.76 CDBG HALE ACRES WATERLINE -Total $1,943.36 AEP/PSO ELECTRIC USE $2,523.77 CITY OF OWASSO ADMIN OVERHEAD $33,333.33 JPMORGAN CHASE BANK AUG LUCHEON $225.10 JPMORGAN CHASE BANK LOT 129-PARKING FEE $2.00 JPMORGAN CHASE BANK REASORS-EMP RECOG $18.98 JPMORGAN CHASE BANK SAMSCLUB-OFFICE SUPP $425.83 OMEGA RAIL MANAGEMENT, INC. LEASE FOR BORE $2,185.45 STANDLEY SYSTEMS LLC COPIER MAINTENANCE $34.89 UNIFIRST HOLDINGS LP UNIFORM SERVICES $159.64 OPWA ADMINISTRATION -Total $38,908.99 AIMRIGHT TESTING & ENGINEERING LLC GEOTECHNICAL SERVICES $2,990.00 OPWA BUILDING RENOVATION -Total $2,990.00 BANCFIRST 800469017109E $55,960.39 BANCFIRST 800470015/09C $23,361.35 BANCFIRST 800471013/SANTA FE $14,375.72 BANCFIRST 800472011/RANCH CREEK $25,377.32 BANCFIRST 800780017/19C $118,542.82 BANCFIRST 801008012/23C $46,612.40 OPWA DEBT SERVICE -Total $284,230.00 AEP/PSO ELECTRIC USE $345.30 JPMORGAN CHASE BANK ACADEMY -MULTI BOOTS $99.99 JPMORGAN CHASE BANK AMERIFLEX-HYD GAUGE $24.00 JPMORGAN CHASE BANK BUMPER -AIR FILTER $60.04 JPMORGAN CHASE BANK NATURAL EVOL-E-WASTE $1,491.87 JPMORGAN CHASE BANK WM-TIPPING FEES $4,253.27 UNIFIRST HOLDINGS LP UNIFORM SERVICES $81.30 RECYCLE CENTER -Total $6,355.77 JPMORGAN CHASE BANK ACCURATE -FIRE EXT $78.69 JPMORGAN CHASE BANK BUMPER -AIR FILTERS $477.98 JPMORGAN CHASE BANK BUMPER-SVC CHAMBER $50.99 JPMORGAN CHASE BANK GOODYEAR-TIRES $2,096.60 JPMORGAN CHASE BANK MID AMERICA-YW BAGS $6,130.00 JPMORGAN CHASE BANK SEMI CRAZY -TRUCK WASH $67.71 JPMORGAN CHASE BANK SOK-CLASS B PERMIT $74.36 JPMORGAN CHASE BANK SOUTHERN -TIRES $1,581,00 JPMORGAN CHASE BANK WM-TIPPING FEES $34,923.81 1 Fund Fund Title - Transact 61 OPWA Claims List - 09/02/2025 Vendor Name Payable Description PaymentAmount JPMORGAN CHASE BANK YELLOW HOUSE -DOZER $2,800.00 QUALITY PETROLEUM INC EXHAUST FLUID $979.74 SPOK INC. PAGER USE $92.63 UNIFIRST HOLDINGS LP UNIFORM SERVICES $121.94 REFUSE COLLECTIONS -Total $49,475.45 JPMORGAN CHASE BANK AMAZON -1ST AID SUPPLY $15,72 TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES $1,774.15 UTILITY BILLING -Total $1,789.87 AEP/PSO ELECTRIC USE $11,037.14 JPMORGAN CHASE BANK BOOT BARN -MULTI BOOTS $119.00 JPMORGAN CHASE BANK COMM POWER -THROTTLE $539.99 JPMORGAN CHASE BANK CORE&MAIN -LOCATE SUP $49.80 JPMORGAN CHASE BANK CORE&MAIN-LOCATE SUPP $49.80 JPMORGAN CHASE BANK CORE&MAIN-MH RISER $120.00 JPMORGAN CHASE BANK DP SUPPLY -RING & LIDS $5,750.00 JPMORGAN CHASE BANK EQIP RNTL-PROPANE $32.42 JPMORGAN CHASE BANK HOME DEPOT -SWEEP $103.88 JPMORGAN CHASE BANK LAWSON-LUBRICANT $192.96 JPMORGAN CHASE BANK LODGING EXP 8/5-8 $391.59 JPMORGAN CHASE BANK LOWES-IMPACT DRIVER $192.96 JPMORGAN CHASE BANK OK DEPT-DEQ TEST FEE $124.00 JPMORGAN CHASE BANK OKGOV-SERVICE FEE $4.84 JPMORGAN CHASE BANK TRAVEL EXP 08/20-21 $31.27 MIDWEST INRASTRUCTURE COATINGS, LLC MANHOLE REHAB $35,550.00 SPOK INC. PAGER USE $92.65 TREASURER PETTY CASH WWC REPL TAG $10.50 UNIFIRST HOLDINGS LP UNIFORM SERVICES $122.76 WASTEWATER COLLECTIONS -Total $54,515.56 AEP/PSO ELECTRIC USE $37,422.67 HAWKINS INC AZONE 15 $228.43 JPMORGAN CHASE BANK ACCURATE -LAB TEST $355.00 JPMORGAN CHASE BANK ACCURATE -LAB TEST $130.00 JPMORGAN CHASE BANK ATWOOD-AIR FITTINGS $21.99 JPMORGAN CHASE BANK BOOT BARN -MULTI BOOTS $165.74 JPMORGAN CHASE BANK EUROFINS -LAB TEST $1,820.00 JPMORGAN CHASE BANK GRAINGER-GLASS WARE $67.52 JPMORGAN CHASE BANK GRAINGER-MISC SUPP $99.00 JPMORGAN CHASE BANK GRAINGER-WATER $203.96 JPMORGAN CHASE BANK HARTWELL -GASKETS $60.00 JPMORGAN CHASE BANK KOMLINE-GBT BELT $1,545.25 JPMORGAN CHASE BANK LOWES -AC UNIT $319.00 2 Claims List - 09/02/2025 Fund Fund Title - Transact Vendor Name Payable Description Payment Amount 61 OPWA JPMORGAN CHASE BANK LOWES -HOLE CUTTERS $59.96 JPMORGAN CHASE BANK RED WING -MULTI BOOTS $170.00 JPMORGAN CHASE BANK SAMSCLUB-OFFICE SUPP $29.76 JPMORGAN CHASE BANK SUNDANCE-PAPER $4.21 JPMORGAN CHASE BANK WM-SLUDGE REMOVAL $10,321.29 SPOK INC. PAGER USE $39.62 UNIFIRST HOLDINGS LP UNIFORM SERVICES $171.09 WASTEWATER TREATMENT -Total $53,234.49 AEP/PSO ELECTRIC USE $339.04 JPMORGAN CHASE BANK CORE & MAIN -ANTENNAS $962.50 JPMORGAN CHASE BANK CORE & MAIN -FITTING $274.87 JPMORGAN CHASE BANK CORE & MAIN -METERS $1,500.00 JPMORGAN CHASE BANK CORE&MAIN-REGISTERS $21,060.00 JPMORGAN CHASE BANK HOME DEPOT -FORM BOARD $54.34 JPMORGAN CHASE BANK LOWES -PAINT $53.88 JPMORGAN CHASE BANK LOWES-DRAINAGE ROCK $27.48 JPMORGAN CHASE BANK LOWES-EXPANSION JOINT $26.75 JPMORGAN CHASE BANK LOWES-SAW BLADE $79.98 JPMORGAN CHASE BANK TWIN CITIES -CONCRETE $1,011.98 JPMORGAN CHASE BANK UTILITY -HYDRANT PARTS $75.18 JPMORGAN CHASE BANK WALMART-WHITE BOARD $27.77 SPOK INC. PAGER USE $113.83 UNIFIRST HOLDINGS LP UNIFORM SERVICES $130.60 WATER -Total $25,738.20 OPWA -Total $519,216.69 67 OPWA SALES TAX BANCFIRST 800650012/2016 NOTE $227,000.00 BANCFIRST 80073003812018 NOTE $92,740.00 BANCFIRST 80082602612020 NOTE $91,859.75 BANCFIRST 801033010/2024 NOTE $160,000.00 OPWASTF DEBT SERVICE -Total $571,599.75 OPWA SALES TAX -Total $571,599.75 68 OPWA TIF SAHO PROPERTIES LLC DEVELOPMENT AGREEMENT $2,471.25 ECON DEV TIF -Total $2,471.25 CENTER FOR ECONOMIC DEVELOPMENT LEGAL SERV FEES TIF $245.00 OPWA ECONOMIC DEV -Total $245.00 OPWA TIF -Total $2,716.25 OPWA Grand Total $1,093,532.69 3 sd TO: The Honorable Chair and Trustees Owasso Public Works Authority (OPWA) FROM: Carly Novozinsky, Finance Director SUBJECT: Owasso Redbud District and Increment District No. 1 Small Business Enhancement Agreement DATE: August 28, 2025 BACKGROUND: In December 2016, the OPWA created the Tax Increment Financing (TIF) District in the downtown Owasso Redbud District area. On April 4, 2017, the OPWA adopted a Policy Guide for the processing of TIF Assistance in Development Financing applications. The Policy Guide includes the process for application and approval of Small Business Enhancements. Beginning July 1, 2019, Small Business Enhancements were made available to any retail, restaurant, or personal service small business within the Increment District proposing to enhance the exterior of the structure in which the business is located, provide streetscape improvements, enhance signage or access, or otherwise improve the appearance of the exterior of the business. The plan requires a Review Committee to evaluate the application for compatibility with the Project Plan and the Downtown Overlay District Plan. Upon recommendation by the Review Committee, a business enhancement agreement is presented to the OPWA for consideration and approval. APPLICATION: In August, Vines Properties, Inc. submitted an application for brick work, waterproofing, and painting at a business located at 7720 N Owasso Expressway. The applicant hopes to enhance visibility and improve the curb appeal of the commercial property. The project appears to meet the criteria set forth in the adopted Owasso Redbud District TIF Project Plan and Policy Guide. As established by the Project Plan and Policy Guide, the applicant would be eligible to receive reimbursement by the OPWA at the completion of the approved improvements for 50% of the actual amount expended; however, the amount of reimbursement shall not exceed $5,000.00. The applicant anticipates the improvements to total $13,445.00. During the August 18, 2025, meeting, the Review Committee met and voted unanimously to recommend approval to the OPWA, finding that the project is eligible to receive TIF assistance. RECOMMENDATION: Staff recommends approval and execution of the agreement with Vines Properties, Inc., and authorization for payment in the amount of $5,000.00 for exterior improvements located at 7720 N Owasso Expressway. ATTACHMENT: Business Enhancement Agreement with Vines Properties, Inc. SMALL BUSINESS ENHANCEMENT AGREEMENT Business Owner: Vines Properties, Inc. [Complete Legal Name] Address of Business: 7720 N. Owasso Expv Approved Amount of Development Assistance: Not to exceed $5,000 Approved Improvements/ Use of Funds: As described in the approved Application for Small Business Enhancement (see Exhibit A), subject to the following limitations or restrictions, if any: none This Small Business Enhancement Agreement (this "Agreement") is entered into as of September 2, 2025, by and between the Owasso Public Works Authority, a public trust ("Authority") having a mailing address of 200 S. Main Street, Owasso, Oklahoma 74055, and Business Owner, with respect to the following: (a) On December 20, 2016, the Owasso City Council ("City Council") adopted Ordinance No. 1093 which approved the Owasso Redbud District Project Plan, established the Project Area, and created Increment District No. 1, City of Owasso, an ad valorem and sales tax increment district ("Increment District No. 1"), pursuant to the Oklahoma Local Development Act, 62 O.S. §650, et seq., as thereafter amended from time to time ("Proiect Plan"): (b) The Project Plan supports the City of Owosso's efforts to achieve its development objectives for area surrounding Main Street, known as the Redbud District, and envisions, among other things, the revitalization of the Redbud District as a destination are for residents and visitors, through promoting smart development in the area and providing for robust branding; (c) The Business Owner desires to enhance the exterior of the structure in which its business is located, provide streetscape improvements, enhance signage or access, or otherwise improve the appearance of the exterior of the business; (d) Pursuant to the Policy Guide adopted by City Council to assist in implementing the Project Plan ("Policy Guide"), assistance in development financing in the form of Small Business Enhancements, in an amount not to exceed $5,000.00, may be available to any retail, restaurant, or personal service small business within Increment District No. 1 to assist the business in improving the appearance of the physical exterior or exterior elements of the property where the business is located; (e) Pursuant to the Policy Guide, a Small Business Enhancement may not exceed a fifty percent (50%) match of the cost of the approved improvements; (f) The Application Review Committee ("Committee") has reviewed the Application of the Business Owner for Small Business Enhancements, , a copy of which is attached as Exhibit A ("Application"), as described in the Policy Guide; and (g) The Committee recommended approval of the Business Owner's Application to the Board of Trustees of the Authority ("Board"), finding that the Business Owner's proposal meets the objectives of the Project Plan; and (h) The Authority has agreed to provide assistance in development financing in the form of a Small Business Enhancement in the amount set forth above ("Development Assistance") to and for the benefit of the Business Owner, in order to assist Business Owner with the improvements described in the Application and approved by the Committee ("Approved Improvements"), subject to the terms and conditions set forth herein. NOW, THEREFORE, the Authority and Business Owner agree as follows 1. Purpose. The Development Assistance shall be used by Business Owner solely for the Approved Improvements described in the Application, as limited or restricted above, and may not be used for any other purpose(s) without the prior written consent of the Authority. 2. Documentation of Use of Funds; Reporting. Business Owner shall maintain records and receipts of all transactions and expenditures paid for the Approved Improvements and shall remit complete and accurate copies of such records and receipts to the Authority. All records and receipts shall be available to the Authority for monitoring and reporting purposes. 3. Payment of Development Assistance. Upon completion of the Approved Improvements, the Authority agrees to reimburse the Business Owner in the lesser amount of: (a) the Development Assistance, or (b) fifty percent (50%) of the actual amount expended by the Business Owner on the Approved Improvements. Documentation of all expenses related to the Approved Improvements must be provided to the Authority, and a physical inspection of the Approved Improvements by a designated representative of the Authority must occur, prior to any reimbursement by the Authority. 4. Notices. All notices required or permitted herein must be in writing and shall be sufficient if delivered personally, mailed by certified or registered mail, return receipt requested, postage and charges prepaid, to the other party at the address, as applicable, set forth on the first page of this Agreement, or to such other telecopier number or address, as applicable, or in electronic format, as any party hereto may designate to the other from time to time for this purpose. All notices shall be deemed received when delivered personally, when confirmed to you or, if mailed, within three (3) days (excluding Sundays and holidays and any other days on which mail is not delivered) after being mailed. 5. Integrated Agreement. This instrument, along with all attachments and exhibits, contains and constitutes the entire agreement between the parties herein relating to the subject matter hereof and there are no agreements, understandings, restrictions, warranties or representations among the parties relating to the subject matter hereof other than those set forth herein. This instrument is not intended to have any legal effect whatsoever, or to be a legally binding agreement, or any evidence thereof, until it has been signed by both parties hereto. b. Construction. This Agreement shall be construed, enforced and governed in accordance with the laws of the State of Oklahoma. All pronouns and any variations thereof shall be deemed to refer to the masculine, feminine or neuter gender thereof or to the plurals of each, as the identity of the person or persons or the context may require. The descriptive headings contained in this Agreement are for reference purposes only and are not intended to describe, interpret, define or limit the scope, extent or intent of this Agreement or any provision contained herein. 7. Invalidity. If any provision contained in this Agreement shall for any reason be held to be invalid, illegal, void or unenforceable in any respect, such provision shall be deemed modified so as to constitute a provision conforming as nearly as possible to such invalid, illegal, void or unenforceable provision while still remaining valid and enforceable, and the remaining terms or provisions contained herein shall not be affected thereby. 8. Binding Effect. This Agreement shall be binding upon, inure to the benefit of and be enforceable by the parties hereto and each party's successors and assigns. 9. Counterpart Execution. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original, but each of which together shall constitute but one and the some instrument. 10. Amendment and Waiver. This Agreement may be amended at any time, but only by an instrument in writing executed by both parties hereto. A party hereto may waive any requirement to be performed by the other party, provided that such waiver shall be in writing and executed by the party waiving the requirement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date first above set forth. AUTHORITY: OWASSO PUBLIC WORKS AUTHORITY a public trust BUSINESS OWNER: LIE Title: Owner II City of Owasso OPWA Payroll Payment Report Pay Period Ending 08/23/25 Department Total Payroll Expenses OPWA Administration $ 26,664.85 Utility Billing Water Wastewater Treatment Plant Wastewater Collections Refuse Collections Recycle Center Total OPWA 10,970.84 22,051.84 21,072.49 20,862.85 20,265.63 5,370.26 $ 127,258.76