HomeMy WebLinkAbout2025.10.14_Worksession AgendaThis meeting is a worksession for Council/Trustee discussion only.
There Is no opportunity for public comments at worksession.
PUBLIC NOTICE OF THE JOINT MEETING OF THE
OWASSO CITY COUNCIL
OWASSO PUBLIC WORKS AUTHORITY (OPWA)
OWASSO PUBLIC GOLF AUTHORITY (OPGA)
Council Chambers Old Central Building 109 North Birch, Owasso, OK
Tuesday, October 14, 2025 - 6:00 PM
NOTE: APPROPRIATE ACTION may include, but is not limited to: acknowledging, affirming, amending, approving, authorizing,
awarding, denying, postponing, or tabling.
AGENDA RECEIVED
1. Call to Order - Mayor/Chair Alvin Frugo OCT 09 2025
2. Roll Call City Clerk's Office
3. Discussion relating to letters of interest received from applicants interested in filling the Ward 4 vacancy
Mayor/Chair Fruga
4. Discussion related to proposed project sites for the 2026 Annual Street Rehabilitation Program
Roger Stevens
5. Discussion related to modifications of Parental Leave and Sick Leave Incentive Programs
Michele Dempster
6. Discussion relating to proposed Fiscal Year 2024-2025 Carryover Funds - City Funds, OPWA Fund, and
OPGA Fund
Carly Novozinsky
7. Discussion relating to the monthly Sales and Use Tax Report and Revenue Outlook
Carly Novozinsky
8. City/Authority Manager report
9. City Councilor/Trustee comments and inquiries
10. Adjournment
Notice of Public Meeting filed in the office of the City Clerk on Friday, December 13, 2024, and the Agenda
posted at City Hall, 200 South Main Street, at noon o Thursday, October 9, 2025.
uliann M. Stevens, City Clerk
The City of Owasso encourages citizen participation. To request an accommodation due to a disability, contact the
City Clerk by phone 918-376-1502 or by email to jstevens@citvofowasso.com
TO: The Honorable Mayor and City Council
FROM: Roger Stevens, Senior Director
SUBJECT: 2026 Street Rehabilitation Program Proposed Project Listing
DATE: October 9, 2025
BACKGROUND:
Annually, street rehabilitation sites are evaluated and selected based on a comprehensive
assessment of roadway conditions. The selection process is aimed at maximizing the taxpayer's
return on investment by increasing roadway lifecycles and minimizing future maintenance costs
while enhancing overall roadway driving conditions and public safety.
PRIORITY STREET REPAIRS/MAINTENANCE IDENTIFIED:
In August 2025, Public Works staff completed an update to the City's Street inventory. The data
collected for the model was adjusted to reflect changes in segment conditions, and a new
priority listing was generated. A map depicting the location of the proposed priority sites is
attached for City Council's consideration. The estimated cost for the base project is
$2,504,000.00 (Rehabilitation Projects) and $370,000.00 (Maintenance Projects) for a total of
$2,874,000.00.
In addition, staff has included alternate rehabilitation projects in the estimated amount of
$546,000.00 and four (4) maintenance projects in the amount of $312,000.00 to maximize the
funds in the event fhe base bid is less than estimated.
PROJECT FUNDING:
The Capital Improvements Fund (CIP) currently has $1,228,852.00 available. In addition, the Half -
Penny Sales Tax Fund has $850,000.00 allocated for this fiscal year's street repair program. Lastly,
the Transportation Tax Fund has $1,000,000.00 programmed for the 2026 Street Rehabilitation
Project. As a result, total funding available for the 2026 Street Rehabilitation Program is
$3,000,000.00.
PROPOSED ACTION:
This item has been placed on the October 14, 2025, Worksession agenda for discussion.
ATTACHMENTS:
Recommended 2025-2026 Project Sites
Location Map
2026 STREET REHABILITATION PROGRAM PROPOSED PROJECT LISTING
Location
Base Project
Rehabilitation Projects
N. 141:i East Avenue, E. 86th Street North to Camelot
E. 801h Street North, N. 122nd East Ave to N. 129th East Ave
W Broadway, Atlanta to Main St
W. Service Road, E. 76th Street North to Worleys Nursery
Preventative Maintenance Projects
• Champions East - Rejuvenation with HA5
Champions West - Rejuvenation with HAS
• Mingo Crossing - Rejuvenation with HA5
• Carrington 11- Rejuvenation with HAS
Cost OCI
$1,100,000
55
$ 832,000
69
$ 250,000
45
$ 322,000
60
$2,504,000
$ 85,000 85
$ 65,000 84
$ 34,000 92
$ 67,000 84
Bailey Medical Drive - Rejuvenation with HA5 $ 56,000 80
Three Lakes Loop - Reiuvenation with HA5 $ 63,000 85
$ 370,000
Base Bid Total
Alternates
$2,874,000
Rehabilitation Projects
• N. 120st East Avenue, E. 76th Street North to N. 80th Street N. $ 305,000 43
• Broadway, Main to Birch Streets $ 241,000 55
$ 546,000
Preventative Maintenance Projects
• Elm Creek, South/Elm Creek Pond - Rejuvenation with HA5 $ 72,000 82
• Double Oaks, N/Elm Creek Pond - Rejuvenation with HAS $ 75,000 90
• Elm Creek, SW Mills Elem - Rejuvenation with HA5 $ 64,000 92
• Lake Ridge Area, - Reiuvenation with HA5 $101,000 92
$312,000
J
U
Q
^L
LL
a)
En
Q
Q
0
0-
E
(Q
0
L
C
0
cu
f6
L
a)
ry
'
W
/L�
V!
co
N
CD
TO: The Honorable Mayor and City Council
FROM: Michele Dempster, Senior Director/Human Resources Director
SUBJECT: Parental Leave and Sick Leave Incentive Programs
DATE: October 9. 2025
BACKGROUND:
Staff is evaluating potential modifications to the City's Parental Leave and Sick Leave Incentive
programs. These proposed concepts will be presented during the worksession for discussion, with
the intent of bringing forward finalized recommendations for future consideration and approval.
0_...u...sd
TO:
FROM:
SUBJECT:
DATE:
The Honorable Mayor and City Council
Chair and Trustees, Owasso Public Works Authority
Chair and Trustee, Owasso Public Golf Authority
Carly Novozinsky, Finance Director
Supplemental Appropriation - Carryover Budgets
October 9, 2025
BACKGROUND:
Every year, at the June 30'"fiscal year end, there are unspent budgets. While appropriations were
included in the FY 2025 Budget, the actual expenditure for all or part of open items will occur
during FY 2026.
Because the FY 2026 Budget was prepared prior to year-end, and before it was known whether
funds would be expended or not, the fund balances used to develop the budget were projected
as though all non -salary budgets would be expended by year-end. Therefore, approval of
carryover budgets does not reduce the estimated June 30, 2025, fund balances.
In order to keep from having purchase orders open for multiple years, past practice of the City
and its Authorities is to close prior year purchase orders at the end of September and re -
appropriate the funds in the subsequent year, along with authorizing the City and Authorities to
re -issue the purchase orders in the new fiscal year.
Since Generally Accepted Accounting Principles (GAAP) do not recognize encumbrances,
closing out old encumbrances where goods and services have not been received will enable
budgetary financial statements to more closely align with audited GAAP statements.
An item has been included on the October 14, 2025, Worksession agenda for discussion of the
proposed carryover funds.