HomeMy WebLinkAbout2025.10.21_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE
OWASSO CITY COUNCIL
Council Chambers Old Central Building 109 North Birch, Owasso, OK
Tuesday, October 21, 2025 - 6:30 PM
NOTE: APPROPRIATE ACTION may include, but is not limited to: acknowledging, affirming, amending, approving, authorizing,
awarding, denying, postponing, or tabling.
AGENDA RECEIVED
1. Call to Order - Vice Mayor Paul Loving OCT 17 2025 V '
2. Invocation - Pastor Casey Cariker of Rejoice Church City Clerk's Office
3. Flag Salute
4. Roll Call
5. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under
"Consent" are considered by the City Council to be routine and will be enacted by one motion. Any
Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the
Consent Agenda is non -debatable.)
A. Approve minutes -October 7, 2025, and October 14, 2025, Regular Meetings
B. Approve claims
6. Consideration and appropriate action relating to items removed from the Consent Agenda
7. Consideration and appropriate action relating to the Ward 4 vacancy
Juliann Stevens
8. Consideration and appropriate action relating to a contract for specific excess workers' compensation
coverage
Jeff Atchison
Staff recommends approval of the contract for coverage with Midwest Employers Casualty Company
of Chesterfield, Missouri, authorization for payment of $132,153.00, and authorization to execute all
necessary documents.
9. Consideration and appropriate action relating to a contract for property -casualty insurance coverage
Jeff Atchison
Staff recommends approval of the contract for coverage with Oklahoma Municipal Assurance Group
of Edmond, Oklahoma, authorization for payment of $316,696.00, and authorization to execute all
necessary documents.
10. Consideration and appropriate action relating to a contract for general liability auto insurance
coverage
Jeff Atchison
Staff recommends approval of the contract for coverage with the Oklahoma Municipal Assurance
Group of Edmond, Oklahoma, authorization for payment of $53,423.00, and authorization to execute
the necessary documents.
Owasso City Council
October 21, 2025
Page 2
11. Consideration and appropriate action relating to bids received for the Rayola Park Restroom
Improvement Project
Larry Langford
Staff recommends awarding the construction contract to Limestone Construction of Owasso,
Oklahoma, in the amount of $99,499.00 and authorization to execute the necessary documents.
12. Consideration and appropriate action relating to the Staffing for Adequate Fire and Emergency
Response (SAFER) Grant Program
David Hurst
Staff recommends acceptance of the SAFER Grant in the amount of $1,828,416.91 and authorization
to execute all necessary documents.
13. Consideration and appropriate action relating to a budget amendment in the Half Penny Sales Tax Fund
(Fire) related to the SAFER Grant award
David Hurst
Staff recommends approval of a budget amendment in the Half Penny Sales Tax Fund (Fire), increasing
the estimated revenues by $370,625.00 and the appropriation for expenditures by $269,572.00.
14. Consideration and appropriate action relating to the proposed project sites for the Annual Street
Rehabilitation Program (2026)
Roger Stevens
Staff recommends approval of the following 2026 Street Rehabilitation Program priority sites:
• North 141 st East Avenue, from East 86th
Street North to Camelot
• East 801h Street North, from North 122nd
East Avenue to North 129th East Avenue
• West Broadway, from Atlanta to Main
Street
• West Service Road, from East 76th Street
North to Worley's Nursery
Rejuvenation with HA5:
• Champions East
• Champions West
• Mingo Crossing
• Carrington II
• Bailey Medical Drive
• Three Lakes Loop
• North 120th East Avenue, from East
76th Street North to North 80th Street
North
• Broadway, from Main to Birch
Streets
Rejuvenation with HA5:
• Elm Creek, South/Elm Creek Pond
• Double Oaks, N/Elm Creek Pond
• Elm Creek, SW Mills Elementary
• Lake Ridge Area
Owasso city council
October 21, 2025
Page 3
IS. Consideration and appropriate action relating to Fiscal Year 2025-2026 budget amendments for the re -
appropriation of carryover funds from Fiscal Year 2024-2025
Carly Novozinsky
Staff recommends approval of the following FY 2026 budget amendments:
• Increase the estimated revenues by $67,294.47 and the appropriation for expenditures by
$2,485,079.35 in the General Fund;
• Increase the appropriation for expenditures in the Half -Penny Sales Tax Fund by $286,215.61 for Fire
and $1, 904,255.94 for Streets;
• Increase the estimated revenues by $33,220.81 and the appropriation for expenditures by
$450,780.70 in the Half -Penny Sales Tax Fund for Police;
• Increase the appropriation for expenditures in the Ambulance Service Fund by $354,680.28;
• Increase the appropriation for expenditures in the E91 I Fund by $167,000.00;
• Increase the appropriation for expenditures in the Emergency Siren Fund by $43,609.73;
• Increase the appropriation for expenditures in the Hotel Tax Fund by $5,000.00;
• Increase the appropriation for expenditures in the Stormwater Management Fund by
$3,514,860.02;
• Increase the appropriation for expenditures in the Opioid Settlement Fund by $199,066.00;
• Increase the appropriation for expenditures in the Fleet Maintenance Fund by $12,174.00; and
• Increase the appropriation for expenditures in the Self -Insurance Funds (General Liability) by
$24,983.00.
16. Report from City Manager
17. Report from City Attorney
18. Report from City Councilors
19. Official Notices (documents for acknowledgment of receipt or information only, no discussion or action
will be taken)
• Payroll Payment Report - pay period ending date October 4, 2025
• Monthly Budget Status Report - September 2025
• Oklahoma Department of Environmental Quality Permit No. SL000072250821 Owasso Parks
Maintenance Office Sanitary Sewer Line Extension Facility No. S-21310
• Oklahoma Department of Environmental Quality Permit No. WL000072250822 Owasso Parks
Maintenance Office PWSID No. OK3002718
20. New Business (New Business Is any item of business which could not have been foreseen at the time of
posting of the agenda)
21. Adjournment
Notice of Public Meeting filed in the office of the City Clerk on Friday, December 13, 2024, and the Agenda
posted at City Hall, 200 South Main Street, at 1 1:3019T on Friday, October 17, 2025.
The City of Owasso encourages citizen participation. To request an
918-376-1502 or by email to istevens@cityofowassocom
M. Stevens, City Clerk
nmodation due to a disability,
the City by phone
OWASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
TUESDAY, OCTOBER 7, 2024
The Owasso City Council met in regular session on Tuesday, October 7, 2025, in the Council Chambers at
Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed Friday, December
13, 2024; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main
Street, at 9:00 am on Friday, October 3, 2025.
1. Call to Order - Mayor Alvin Fruga called the meeting to order at 6:30pm.
2. Invocation - The Invocation was offered by Pastor Bill Ascol of Bethel Baptist Church
3. Flag Salute - Carson Talent led the flag salute.
*Mayor Fruga introduced Troop 90 members in attendance working on Citizenship in the Community badge.*
4. Roll Call - A quorum was declared present.
Present Absent
Mayor - Alvin Fruga None
Vice Mayor- Dr. Paul Loving
Councilor- Dr. Chad Balthrop
Councilor - Cody Walter
Staff: Senior Director- Michele Dempster
5. Presentation of Character Trait of Initiative - Johnathon Shepard presented the character trait for the
month of October.
6. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under
"Consent" are considered by the City Council to be routine and will be enacted by one motion. Any
Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt
the Consent Agenda is non -debatable.)
A. Approve minutes - September 16, 2025, Regular Meeting
B. Approve claims
C. Authorize payment of $60,000.00 to Flock Group Incorporated of Atlanta, Georgia, and
execution of the one-year service agreement renewal
D. Approve a budget amendment in the Half Penny Sales Tax Fund, Police, increasing estimated
revenues and the appropriation for expenditures by $105,042 (2026 Oklahoma Highway Safety
Officer Grant)
E. Approve a budget amendment in the General Liability/Property Self -Insurance Fund,
increasing appropriation for expenditures by $54,874.56
Councilor Walter requested to remove item C for further discussion. Mr. Walter moved, seconded by
Mr. Balthrop, to approve the remainder of the Consent Agenda as presented, with claims totaling
$3,171,444.52.
YEA: Balthrop, Loving, Walter, Fruga
NAY: None
Motion carried: 4-0
7. Consideration and appropriate action relating to items removed from the Consent Agenda
Jason Woodruff presented the item C from the consent agenda, recommending authorization for the
annual payment for twenty (20) Flock Safety camera systems in the amount of $60,000.00 to Flock
Group Incorporated of Atlanta, Georgia, and authorization to execute the one (1) year service
agreement. There were no comments from the audience. Following discussion, Mr. Walter moved,
seconded by Mr. Balthrop, to authorize payment and execute the service agreement, as
recommended.
Bat rop, Loving Walter Frugd
NAY: None
Motion carried: 4-0
Owasso City Council
October 7, 2025
Page 2
8. Consideration and appropriate action relating to the purchase of a police vehicle
Jason Woodruff presented the item, recommending approval to purchase a 2025 F-150 Police
Responder from Bob Moore Ford of Oklahoma City, Oklahoma, in the amount of $52,567.00 and
authorization for payment. There were no comments from the audience. Following discussion, Mr.
Loving moved, seconded by Mr. Walter, to approve the purchase and authorize payment, as
recommended.
YEA: Balthrop, Loving, Walter, Fruga
NAY: None
Motion carried: 4-0
Consideration and appropriate action relating to payment for an additional scope of work performed
on the Owasso Parks Maintenance Office Project
Larry Langford presented the item, recommending authorization for payment to k+d architects, of
Owasso, Oklahoma, in the amount of $12,880,00, increasing the Engineering Agreement total to
$71,230.00. There were no comments from the audience. Following discussion, Mr. Walter moved,
seconded by Mr. Balthrop, to authorize payment, as recommended.
YEA: Balthrop, Loving, Walter, Fruga
NAY: None
Motion carried: 4-0
10. Consideration and appropriate action relating to the acquisition of right-of-way for the East 96th Street
North Widening from North 134th East Avenue to North 145th East Avenue Project
Roger Stevens presented the item, recommending authorization for payment of $95,000.00 to The
Ojala Family Revocable Trust and execution of all necessary documents for the acquisition of right-
of-way and compensation for damages. There were no comments from the audience. Following
discussion, Mr. Loving moved, seconded by Mr. Walter, to authorize payment and execute all
necessary documents, as recommended.
YEA: Balthrop, Loving, Walter, Fruga
NAY: None
Motion carried: 4-0
11. Presentation of the monthly Public Works Project Status Report - Roger Stevens presented the item
and discussion was held.
12. Report from City Manager - Michele Dempster reported on the statistics from Landfill Day, as well as
the Collection and Recycling event held on September 27, 2025. She also shared information
regarding the upcoming Harvest Festival scheduled for Saturday, October 11, 2025.
13. Report from City Attorney - None
14. Report from City Councilors - Chad Balthrop conveyed his appreciation for the Character Council
Luncheon held on Monday, October 6, 2025.
15, Official Notices - The Mayor acknowledged receipt of the following:
• Payroll Payment Report - pay period ending date September 20, 2025
• Healthcare Self -Insurance Claims - dated as of September 30, 2025
• Oklahoma Department of Environmental Quality Permit No. SL000072250838 Library Lofts
Development Sanitary Sewer Line Extension Facility No. 5-21310
• Oklahoma Department of Environmental Quality Permit No. WL000072250837 Library Lofts
Development Potable Water Line Extension Facility No. 5-21310
• Change Orders No. 9 and No. 10 executed by the City Manager or designee for the New
Public Works Facility
16. New Business - None
17. Adjournment
Mr. Loving moved, seconded by Mr. Walter, to adjourn the meeting.
YEA: Balthrop, Loving, Walter, Fruga
NAY: None
Motion carried: 4-0 and the meeting adjourned at 7:15 pm.
Alvin Fruga, Mayor
Juliann M. Stevens, City Clerk
Owasso City Council
October 7, 2025
Page 3
OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND
PUBLIC GOLF AUTHORITY
MINUTES OF JOINT REGULAR MEETING
TUESDAY, OCTOBER 14, 2025
The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority
(OPGA) met in a joint regular meeting on Tuesday, October 14, 2025, in the Council Chambers at Old
Central, 109 North Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting filed Friday, December
13, 2024; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street,
at 12:00 pm on Friday, October 10, 2025.
1. Call to Order - Mayor/Chair Alvin Fruga called the meeting to order at 6:00 pm.
2. Roll Call A quorum was declared present.
Present Absent
Mayor/Chair - Alvin Fruga None
Vice Mayor/Vice Chair- Dr. Paul Loving
Councilor/Trustee - Dr. Chad Balthrop
Councilor/Trustee - Cody Walter
Staff: City/Authority Manager- Chris Garrett ; City/Authority Attorney - Julie Lombardi
3. Discussion relating to letters of interest received from applicants interested in filling the Ward 4 vacancy
Mayor/Chair Fruga presented the item and discussion was held. It was explained this item will be placed
on the October 21, 2025, City Council agenda for consideration and action.
4. Discussion related to proposed project sites for the 2026 Annual Street Rehabilitation Program
Roger Stevens presented the item and discussion was held. It was explained this item will be placed on
the October 21, 2025, City Council agenda for consideration and action.
5. Discussion related to modifications of Parental Leave and Sick Leave Incentive Programs
Michele Dempster presented the item and discussion was held. It was explained this item will be placed
on the November 4, 2025, City Council agenda for consideration and action.
6. Discussion relating to proposed Fiscal Year 2024-2025 Carryover Funds - City Funds, OPWA Fund, and
OPGA Fund
Carly Novozinsky presented the item and discussion was held. It was explained this item will be placed
on the October 21, 2025, City Council, OPWA, and OPGA agendas for consideration and action.
7. Discussion relating to the monthly sales and use tax report and revenue outlook
Carly Novozinsky presented the item and discussion was held.
8. City/Authority Manager Report
Chris Garrett reported on the success of the Harvest Festival held on October 1], 2025.
9. City Councilor/Trustee comments and inquiries
Alvin Fruga expressed gratitude to Michele Dempster and Roger Stevens for their leadership and
support while serving as acting City Manager.
10. Adjournment
The meeting adjourned at 7:00 pm.
Alvin Fruga, Mayor/Chair
Juliann M. Stevens, City Clerk
Claims List-10/21/2025
Fund Vendor Name
Payable Description
Payment
Amount
01 GENERAL BLUE ENERGY FUELS LLC
CNG FUEL SEPT 2025
$7.21
ENTERPRISE FM TRUST
ENTERPRISE MONTHLY LEASE
$2,745.14
FLEETCOR TECHNOLOGIES
FUELMAN INVOICE
$253.31
JACKSON MECHANICAL SERVICE INC
CH HVAC REPAIR
$500.00
JPMORGAN CHASE BANK
AMAZON -VINYL
$26.11
JPMORGAN CHASE BANK
AMAZON -VINYL REF
($18.91)
JPMORGAN CHASE BANK
AMER WASTE -DISPOSAL
$131.17
JPMORGAN CHASE BANK
CAMFIL-HVAC FILTERS
$93.87
JPMORGAN CHASE BANK
COMM DOOR -DOOR REPAIR
$572.50
JPMORGAN CHASE BANK
CORNERSTONE -GUARDS
$28.47
JPMORGAN CHASE BANK
GRIMSLEYS-JANITORIAL
$435.21
JPMORGAN CHASE BANK
KINECT-DPST GLASS RPR
$622.50
JPMORGAN CHASE BANK
LIBERTY -FLAGS
$546.00
JPMORGAN CHASE BANK
LOCKE-LIGHT BULBS
$27.72
JPMORGAN CHASE BANK
LOCKE-PANEL LIGHT
$52.26
JPMORGAN CHASE BANK
LOCKE-PLUMBING PARTS
$47.69
JPMORGAN CHASE BANK
LOWES-GRASS SEED
$89.96
JPMORGAN CHASE BANK
LOWES-JANITOR TOOLS
$89.96
JPMORGAN CHASE BANK
LOWES-OC LIGHTS
$148.96
JPMORGAN CHASE BANK
LOWES-POWER WASHER
$435.98
JPMORGAN CHASE BANK
LOWES-SCREWS WASHERS
$21.62
JPMORGAN CHASE BANK
LOWES-SUPPLIESIPARTS
$66.64
JPMORGAN CHASE BANK
LOWES-VACUUMS
$222-92
JPMORGAN CHASE BANK
MAGIC REFRIGE-REPAIR
$140.00
JPMORGAN CHASE BANK
MCCALLUM-DRYWALL REP
$650.00
JPMORGAN CHASE BANK
NALCO-BOILER TMT
$288.75
JPMORGAN CHASE BANK
NALCO-WATER TREATMENT
$275.00
JPMORGAN CHASE BANK
OFFICE DEPOT -SUPPLIES
$6.59
JPMORGAN CHASE BANK
RADIUS -GATE REPAIR
$970.68
JPMORGAN CHASE BANK
ROTOROOTER-URINAL REP
$903.53
JPMORGAN CHASE BANK
SAMS-SUPPLIES
$3.01
JPMORGAN CHASE BANK
SCHEELS-MULTI BOOTS
$149.99
JPMORGAN CHASE BANK
TIMETOSHINE-CAR WASH
$15.00
MARMIC FIRE & SAFETY CO, INC.
HYDROSTATIC TESTING
$2,915.76
SCHINDLER ELEVATOR INC
ELEVATOR INSPECTION
$861.74
UNIFIRST HOLDINGS LP
UNIFORMS
$42.22
FACILITY MAINTENANCE -Total
$14,368.56
RAMUNDSEN SUPERIOR HOLDINGS
ERP SOFTWARE
$1,450.31
FINANCE ENTERPRISE SYSTEM -Total
$1,450.31
GH2 ARCHITECTS LLC
D&D SPORT PK RENO
$13,500.00
FY26 SPORTS PARK IMPROV - Total $13,500.00
1
Fund
01 GENERAL
Claims List-10/21/2025
Vendor Name
Payable Description
Payment
Amount
ENTERPRISE FM TRUST
ENTERPRISE MONTHLY LEASE
$1,173.62
FLEETCOR TECHNOLOGIES
FUELMAN INVOICE
$149.96
JPMORGAN CHASE BANK
AMAZON -CAR WASH SOAP
$107.95
JPMORGAN CHASE BANK
AMAZON -CHARGING ST
$87.93
JPMORGAN CHASE BANK
AMAZON -CRATES
$26.00
JPMORGAN CHASE BANK
AMAZON -DOG BED
$31.98
JPMORGAN CHASE BANK
AMAZON -DOG FOOD
$74.98
JPMORGAN CHASE BANK
AMAZON -FLAG ETC
$88.56
JPMORGAN CHASE BANK
AMAZON -FLAG & POLE
$142.99
JPMORGAN CHASE BANK
AMAZON -FLAG POLE ETC
$50.81
JPMORGAN CHASE BANK
AMAZON-LOVESEAT
$379.00
JPMORGAN CHASE BANK
AMAZON-LOVESEAT REF
($372.01)
JPMORGAN CHASE BANK
AMAZON-MISC SUPPLIES
$92.76
JPMORGAN CHASE BANK
AMAZON -SCRUB BRUSH
$21.59
JPMORGAN CHASE BANK
AMAZON -SHOP VAC ETC
$180.17
JPMORGAN CHASE BANK
AMAZON -TIRE TREATMENT
$40.00
JPMORGAN CHASE BANK
CUT THE -WASTE REMOVAL
$130.00
JPMORGAN CHASE BANK
HOME DEPOT -CLEAN SUPP
$80.38
JPMORGAN CHASE BANK
HOMEDEPOT-ZIP TIES
$10,37
JPMORGAN CHASE BANK
MIDWEST VET-MED SUPP
$1,083.62
JPMORGAN CHASE BANK
PAYPAL-LAWN CARE SVC
$200.00
JPMORGAN CHASE BANK
PAYPAL-STERILIZATION
$450.00
JPMORGAN CHASE BANK
WALMART-DEGREASER
$41.48
JPMORGAN CHASE BANK
WALMART-DOG FOOD&MISC
$266.70
WATERSTONE CLEANERS
SEPT DRY CLEANING
$100.40
GEN ANIMAL CONTROL -Total
$4,639.24
JPMORGAN CHASE BANK
BROWN FARMS -SOD
$50.00
JPMORGAN CHASE BANK
GREEN ACRE -SOD
$130.00
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
$19.20
GEN CEMETERY -Total
$199.20
JPMORGAN CHASE BANK
AMAZON -COCOA MIX
$9.78
JPMORGAN CHASE BANK
SAMS-CANDY FOR CLASS
$37.82
JPMORGAN CHASE BANK
SAMS-SENIOR PROM
$116.91
SUSAN R CHERMACK
PAINTING CLASS
$200.00
TEAL DANCE COMPANY LLC
DANCE CLASS
$120.00
TREASURER PETTY CASH
CC CLASS REF- K VEST
$50.00
GEN COMM CTR DONATIONS -Total
$534.51
IMPERIAL LLC
COFFEE BAR SUPPLIES
$68.10
JPMORGAN CHASE BANK
AMAZON -AIR FRESHENER
$49.45
JPMORGAN CHASE BANK
AMAZON -BROOM
$25.39
JPMORGAN CHASE BANK
AMAZON-C BATTERIES
$43.64
2
Claims List-10/2112025
Fund Vendor Name
Payable Description
Payment
Amount
01 GENERAL JPMORGAN CHASE BANK
AMAZON -CARD SNUFFLER
$23.68
JPMORGAN CHASE BANK
AMAZON -CLICKERS
$18.94
JPMORGAN CHASE BANK
AMAZON -POPCORN
$52.95
JPMORGAN CHASE BANK
AMAZON -TRASH BAGS
$37.88
JPMORGAN CHASE BANK
AMAZON -WOOD BLANKS
$16.99
JPMORGAN CHASE BANK
CINTAS-PAPER PRODUCTS
$530.89
JPMORGAN CHASE BANK
HOME DEPOT -MOPS
$38.94
JPMORGAN CHASE BANK
ONG-GAS USAGE
$215.66
JPMORGAN CHASE BANK
SAMS-CLEANING SPLS
$42.99
JPMORGAN CHASE BANK
SAMS-FOAM CUPS
$21.98
SUMNERONE INC
COPIER
$236.50
GEN COMMUNITY CENTER -Total
$1,423.98
ENTERPRISE FM TRUST
ENTERPRISE MONTHLY LEASE
$2,558.41
FLEETCOR TECHNOLOGIES
FUELMAN INVOICE
$403.18
JPMORGAN CHASE BANK
TOMMYS-FLEET
$106.46
KENNETH LIVINGSTON
MOWING
$900.00
GEN COMMUNITY DEVELOPMENT -Total
$3,968.05
JPMORGAN CHASE BANK
LODGING EXP 10101-02
$711.12
JPMORGAN CHASE BANK
SAMS-PRISONER BOARD
$29.98
GEN EMERG COMMUNICATIONS -Total
$741.10
ENTERPRISE FM TRUST
ENTERPRISE MONTHLY LEASE
$586.81
JPMORGAN CHASE BANK
COX -CABLE
$391.74
JPMORGAN CHASE BANK
SUMNER-PRINTER
$81.95
MOBILE COMMUNICATIONS AMERICA INC
STORM SIREN REPAIR
$2,300.00
VERDIGRIS VALLEY ELECTRIC COOP
STORM SIRENS
$129.88
GEN EMERG PREPAREDNESS -Total
$3,490.38
ENTERPRISE FM TRUST
ENTERPRISE MONTHLY LEASE
$2,033.97
FLEETCOR TECHNOLOGIES
FUELMAN INVOICE
$276.99
JPMORGAN CHASE BANK
AMAZON-2026 CALENDARS
$69.64
JPMORGAN CHASE BANK
AMAZON -SPACE HEATER
$36.98
JPMORGAN CHASE BANK
LODGING EXP 09/22-24
$467.47
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
$42.86
UNITED STATES CELLULAR
PHONE SERVICE
$97.79
CORPORATION
GEN ENGINEERING -Total
$3,025.70
JPMORGAN CHASE BANK
AMAZON -CALCULATOR
$163.45
JPMORGAN CHASE BANK
AMAZON -KEYBOARD
$62.23
JPMORGAN CHASE BANK
CAROUSEL -DEPOSIT SLIP
$91.14
JPMORGAN CHASE BANK
FEDEX-OVERNIGHT CHECK
$41.05
JPMORGAN CHASE BANK
LODGING REF 08/27-28
($50.00)
GEN FINANCE -Total
$307.87
i]
Fund
O1 GENERAL
Claims List-10/21/2025
Vendor Name
ELIZABETH ANNE CHILDS
ELIZABETH ANNE CHILDS
ENTERPRISE FM TRUST
FLEETCOR TECHNOLOGIES
IMPERIAL LLC
IMPERIAL LLC
IMPERIAL LLC
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
MAILROOM FINANCE INC
SUMNERONE INC
TREASURER PETTY CASH
Payable Description Payment
Amount
EXPUNGEMENTS
$600.00
GENERALPERSONNEL
$630.00
ENTERPRISE MONTHLY LEASE
$1,208.61
FUELMAN INVOICE
$75.71
COFFEE SUPPLIES
$104,89
DOWNSTAIRS COFFEE
$144.95
UPSTAIRS COFFEE
$135.00
ONG-GAS USAGE
$284.14
SAMS-OFFICE SUPPLIES
$7.96
SAVON-ENVELOPES
$310.00
POSTAGE
$1,500.00
COPIER SERVICES
$690.05
LNDSCPE DSGN-KEYSTONE
$625.00
GEN GENERAL GOVERNMENT -Total $6,316.31
JPMORGAN CHASE BANK ONG-GAS USAGE $45.37
GEN HISTORICAL MUSEUM -Total
$45.37
AMERICANCHECKED INC ATTN: BILLING
BACKGROUND CHECKS
$200.73
EON APPLICATIONS INC
APPLICATION SYSTEM
$6.098.40
JPMORGAN CHASE BANK
AON LUNCH 10/06
$74.81
JPMORGAN CHASE BANK
GIANT OS -TRAINING
$939.00
JPMORGAN CHASE BANK
INDEED -JOB ADVERTISE
$2,537.79
JPMORGAN CHASE BANK
LODGING EXP 09/29-101
$345.45
JPMORGAN CHASE BANK
OFFICE DEPOT -SUPPLIES
$67.65
JPMORGAN CHASE BANK
SAVON-CHARACTER BANNR
$1,370.00
JPMORGAN CHASE BANK
USPS-POSTAGE
$1.70
STEPHANIE STAPLES
EMPLOYEE TRAINING
$2,000.00
GEN HUMAN RESOURCES -Total
$13,635.53
BLUE ENERGY FUELS LLC
CNG FUEL SEPT 2025
$13.64
FLEETCOR TECHNOLOGIES
FUELMAN INVOICE
$49.27
JPMORGAN CHASE BANK
COX-INTERNET FEE
$1,598.94
JPMORGAN CHASE BANK
COX -PHONE SERVICE
$59.24
PPT HOLDINGS I, LLC
EXCHANGE2003
$2,780.00
DECOMMISSION
PPT HOLDINGS I, LLC
NETAPP 3 SUPPORT
$5,439.48
GEN INFORMATION TECH -Total
$9,940.57
AMERICANCHECKED INC ATTN: BILLING
BACKGROUND CHECKS
$23.92
ENTERPRISE FM TRUST
ENTERPRISE MONTHLY LEASE
$1,019.57
FLEETCOR TECHNOLOGIES
FUELMAN INVOICE
$51,72
JPMORGAN CHASE BANK
OFFICE DEPOT -SUPPLIES
$27.59
JPMORGAN CHASE BANK
PASTORS MEETING 10/08
$17.60
GEN MANAGERIAL -Total
$1,140.40
4
Claims List - 10/21/2025
Fund Vendor Name
Payable Description
Payment
Amount
01 GENERAL JPMORGAN CHASE BANK
FIELDHOUSE-EMBROIDERY
$70.00
TYLER TECHNOLOGIES, INC.
ANNUAL SUBSCRIPTION
$44,895.15
GEN MUNICIPAL COURT -Total
$44,965.15
CITY OF OWASSO
WATER SERVICE
$22,456.00
ENTERPRISE FM TRUST
ENTERPRISE MONTHLY LEASE
$2,358.32
FLEETCOR TECHNOLOGIES
FUELMAN INVOICE
$812.25
GT ELECTRIC SERVICES LLC
CENT PARK POND REP
$487.12
IRIS GROUP HOLDINGS LLC
PARKS ALARM
$53.45
JPMORGAN CHASE BANK
C&C-TP HAND TOWLS
$357.00
JPMORGAN CHASE BANK
CORNERSTONE -BLADES
$222.58
JPMORGAN CHASE BANK
CORNERSTONE -BOLT NUTS
$1,74
JPMORGAN CHASE BANK
HOME DEPOT -FLOWERS
$39.60
JPMORGAN CHASE BANK
JANI KING -JANITORIAL
$4.732,18
JPMORGAN CHASE BANK
LOWES-BAG CONCRETE
$35.88
JPMORGAN CHASE BANK
LOWES-INLET BOX
$16.48
JPMORGAN CHASE BANK
LOWES-INLET BOX LID
$39,63
JPMORGAN CHASE BANK
NEWELL-REDBUD TURF
$270.15
JPMORGAN CHASE BANK
ONG-GAS USAGE
$56.64
JPMORGAN CHASE BANK
RWD 3-CENT PK WATER
$285.54
JPMORGAN CHASE BANK
TURFWORX-PARKS MOWING
$2,928.00
STAUFFER ENTERPRISES INC
CENT PARK MOWING
$2,150.00
UNIFIRST HOLDINGS LP
UNIFORMS
$61.56
VERDIGRIS VALLEY ELECTRIC COOP
PARKS ELECTRIC
$109.21
GEN PARKS -Total
$37,473.33
ENABLEPOINT INC
ANNUAL FARP SOFTWARE FEE
$5,886.00
GEN POLICE SERVICES -Total
$5,886.00
ARIEL HUERTA
ADD RUMBLE BALLOON
$50.00
JPMORGAN CHASE BANK
AMAZON -EVENT SUPPLIES
$54.22
JPMORGAN CHASE BANK
AMAZON -PHONE CORD
$7.85
JPMORGAN CHASE BANK
NRPA-EXAM
$263.74
JPMORGAN CHASE BANK
SAVON-BUSINESS CARDS
$30.00
JPMORGAN CHASE BANK
SAVON-EVENT BANNERS
$192.00
GEN RECREATION & CULTURE -Total
$597.81
BLUE ENERGY FUELS LLC
CNG FUEL SEPT 2025
$100.03
ENTERPRISE FM TRUST
ENTERPRISE MONTHLY LEASE
$4,698.64
FLEET FUELS LLC
FUEL
$569.78
FLEETCOR TECHNOLOGIES
FUELMAN INVOICE
$1,880.87
HERITAGE LANDSCAPING LLC
LAWN MAINTENANCE
$780.00
JPMORGAN CHASE BANK
AMAZON-2026 CALENDARS
$28.79
JPMORGAN CHASE BANK
ATWOOD-MULTI BOOTS
$189.99
JPMORGAN CHASE BANK
LOWES-WASP SPRAY
$8.96
R
Claims List - 10/21/2025
Fund Vendor Name
Payable Description
Payment
Amount
01 GENERAL JPMORGAN CHASE BANK
LOWES-WASP SPRAY
$8.96
SOURCEONE MANAGEMENT SERVICES
LAWN MAINTENANCE
$7,659.00
INC
SPIRIT LANDSCAPE MANAGEMENT LLC
96TH ST LANDSCAPE
$278.41
SPIRIT LANDSCAPE MANAGEMENT LLC
MAIN ST LANDSCAPE
$461.20
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
$183.06
GEN STORMWATER -Total
$16,838.73
AEP/PSO
STREET LIGHTS
$14.37
TREASURER PETTY CASH
CC DEP REF- MALLORY
$50.00
TREASURER PETTY CASH
CC DEP REF- PEREZ
$50.00
TREASURER PETTY CASH
CC DEP REF- PIERCE
$50.00
TREASURER PETTY CASH
CC DEP REF-DIBBINS
$50.00
TREASURER PETTY CASH
CC DEP REF -KIRK
$50.00
TREASURER PETTY CASH
CC DEP REF-MASCHEK
$50.00
TREASURER PETTY CASH
CC DEP REF-RUSSELL
$100,00
TREASURER PETTY CASH
CC DEP REF-SALEH
$50.00
TREASURER PETTY CASH
CC DEP REF-STEPHENS
$50.00
TREASURER PETTY CASH
LICENSE REF-S LEON
$25.00
TREASURER PETTY CASH
UMP DEP USAGE-ARRINGT
$60.00
TREASURER PETTY CASH
UMP DEP USAGE-DILLMAN
$15.00
TREASURER PETTY CASH
UMP DEP USAGE-GREGG
$15.00
TREASURER PETTY CASH
UMP DEP USAGE-ZELLNER
$15.00
GENERAL -Total
$644.37
JPMORGAN CHASE BANK
GEAUX JACK-AXETRAILER
$450.00
JPMORGAN CHASE BANK
SAVON-HF SIGNS
$156.00
JPMORGAN CHASE BANK
SHOW IT OFF -CLIMBING
$757.50
JPMORGAN CHASE BANK
WALMART-CARNIVAL GAME
$19.94
JUMPIN' JIMINY INC
EVENT GENERATOR
$440.00
TREASURER PETTY CASH
HARV FEST REF- SPC
$40.00
TREASURER PETTY CASH
HARV FEST REF -OK WIND
$40.00
TREASURER PETTY CASH
HARV FEST TENT RENTL
$462.15
GF-HARVEST FESTIVAL -Total
$2,365.59
GENERAL -Total
$187,498,06
20 AMBULANCE SERVICE CAPITAL WASTE SOLUTIONS LLC
WASTE REMOVAL
$339.20
EMS TECHNOLOGY SOLUTIONS, LLC
RFID TAGS
$1,512.00
FLEETCOR TECHNOLOGIES
FUELMAN INVOICE
$3,529.46
FULLERTON HYDRO -TEST INC.
02
$160.00
JPMORGAN CHASE BANK
AMAZON -BATTERY CLAMPS
$17.99
JPMORGAN CHASE BANK
AMAZON-D SEAT CUSHION
$80.00
JPMORGAN CHASE BANK
BOUND TREE-MED SUPP
$1,234.52
JPMORGAN CHASE BANK
INTERSTATE -BATTERIES
$312.00
Claims List - 10/21/2025
Fund Vendor Name
Payable Description
Payment
Amount
20 AMBULANCE SERVICE JPMORGAN CHASE BANK
LIFE ASSIST-MED SUPP
$4,300.49
JPMORGAN CHASE BANK
OREILLY-BRAKE FLUID
$7.99
JPMORGAN CHASE BANK
OREILLY-M4 LEAK
$40.57
JPMORGAN CHASE BANK
TELEFLEX-MED SUPPLIES
$330.00
JPMORGAN CHASE BANK
UPS -SHIPPING
$51.68
JPMORGAN CHASE BANK
ZOLL-MED SUPPLIES
$561.75
AMBULANCE -Total
$12,477.65
TREASURER PETTY CASH
SR AMB REF-JACOBS
$24.00
TREASURER PETTY CASH
SR AMB REF -TERRY
$24.00
AMBULANCE SERVICE -Total
$48.00
AMBULANCE SERVICE -Total
$12,525.65
21 E-911 JPMORGAN CHASE BANK
OKPSC-TRAINING
$200.00
JPMORGAN CHASE BANK
SAMS-DRINKS&SNACKS
$141.04
JPMORGAN CHASE BANK
SEC OF STATE -NOTARY
$2.08
JPMORGAN CHASE BANK
SOUTHERN RUB -STAMP
$51.45
LANGUAGE LINE SERVICES
TRANSLATION SERVICE
$93.18
TRAVELERS CASUALTY INSURANCE
NOTARY
$30.00
TRAVELERS CASUALTY INSURANCE
NOTARY BOND
$30.00
E911 COMMUNICATIONS -Total
$547.75
E-911 -Total
$547.75
23 EMERGENCY SIREN
MOBILE COMMUNICATIONS AMERICA INC
STORM SIREN REPAIR
$22.700.00
SIREN FD - EMERGENCY PREP - Total
$22,700.00
EMERGENCYSIREN -Total
$22,700.00
25 HOTEL TAX
JPMORGAN CHASE BANK
SAVON-PRINTING
$118.00
JPMORGAN CHASE BANK
WALMART-SUPPLIES
$14.81
JPMORGAN CHASE BANK
WORKSHOP FOOD 10109
$149.84
STRONG NEIGHBORHOODS -Total
$282.65
HOTELTAX -Total
$282.65
27 STORMWATER MANAGEMENT
MESHEK & ASSOCIATES, LLC
PROFESSIONAL SERVICES
$4,680.00
RAYOLA PARK DETENTION -Total
$4,680.00
ENTERPRISE FM TRUST
ENTERPRISE MONTHLY LEASE
$1,041.60
FELKINS ENTERPRISES LLC
BUSINESS CARDS
$40.00
JPMORGAN CHASE BANK
AMAZON-2026 CALENDARS
$8.99
JPMORGAN CHASE BANK
AMER DOCUMENT-SHREDDI
$1,500.00
JPMORGAN CHASE BANK
BROWN FARMS -SOD
$40.00
JPMORGAN CHASE BANK
CORE&MAIN-RISER
$248.02
JPMORGAN CHASE BANK
GREEN ACRE -SOD
$14.00
JPMORGAN CHASE BANK
JT SEPTIC-PORT-A-JOHN
$650.00
JPMORGAN CHASE BANK
LENOX-WRECKER
$412.50
JPMORGAN CHASE.BANK ____.
_.. LODGING EXP.08/26-29. ____._._.$657.24
- - --
7
Fund
27 STORMWATER MANAGEMENT
Claims List-10/21/2025
Vendor Name
JPMORGAN CHASE BANK
SOURCEONE MANAGEMENT SERVICES
INC
UNIFIRST HOLDINGS LP
UNITED STATES CELLULAR
CORPORATION
WASTE MANAGEMENT QUARRY LANDFILL
Payable Description Payment
Amount
TWIN CITIES -CONCRETE $909.50
LAWN MAINTENANCE $5,073.00
UNIFORM SERVICES $15.33
PHONE SERVICE $97.79
FREE LANDFILL DAY $4,760.51
STORMWATER-STORMWATER -Total $15,468.48
STORMWATER MANAGEMENT -Total $20,148.48
34 VISION TAX GRADE LINE CONSTRUCTION E 96 ST N WEST IF BRIDGE $613,956.71
96TH FROM 119TH TO BRIDGE -Total
$613,956.71
VISION TAX -Total
$613,956.71
37 SALES TAX FIRE CITY OF OWASSO
WATER SERVICE
$133.00
ENTERPRISE FM TRUST
ENTERPRISE MONTHLY LEASE
$5,264.85
FIREBLAST GLOBAL INC
PROPS MAINT INSPECT
$7,504.72
FLEETCOR TECHNOLOGIES
FUELMAN INVOICE
$2,881.25
HERITAGE LANDSCAPING LLC
SEPT MOWING
$3,900.00
JPMORGAN CHASE BANK
AMAZON -FLEET TOOLS
$31.35
JPMORGAN CHASE BANK
AMAZON -STRAPS
$13.59
JPMORGAN CHASE BANK
AMAZON -WELDER
$339.98
JPMORGAN CHASE BANK
AMER WASTE-ST4 TRASH
$94.93
JPMORGAN CHASE BANK
ANALYTICS-POST CAL
$1,190.00
JPMORGAN CHASE BANK
CHATGPT-ADMIN TOOL
$20.00
JPMORGAN CHASE BANK
CHEWY-K9 FOOD
$71.23
JPMORGAN CHASE BANK
FAM ANIMAL-K9 MEDS
$80.99
JPMORGAN CHASE BANK
FEDEX-SHIPPING
$15.87
JPMORGAN CHASE BANK
FLIR-TIC BATTERY
$214.00
JPMORGAN CHASE BANK
HITCHNPOST-SHIPPING
$137.77
JPMORGAN CHASE BANK
HOME DEPOT-ST SUPP
$319.75
JPMORGAN CHASE BANK
MYDER-LADDER TEST
$2,632.30
JPMORGAN CHASE BANK
NAFECO-MULTI BOOTS
$451.55
JPMORGAN CHASE BANK
NAFECO-SUSPENDERS
$243.29
JPMORGAN CHASE BANK
OFFICE DEPOT -PAPER
$175.69
JPMORGAN CHASE BANK
OFFICE DEPOT -SHARPIES
$16.41
JPMORGAN CHASE BANK
ONG-GAS USAGE
$1,092.26
JPMORGAN CHASE BANK
OREILLY-SQ2 PUMP
$42.97
JPMORGAN CHASE BANK
SAFE KIDS -CAR SEAT
$110.00
JPMORGAN CHASE BANK
SAMS-OFFICE SUPPLIES
$59.44
JPMORGAN CHASE BANK
SAMS-STATION SUPP
$349.32
JPMORGAN CHASE BANK
SAVON-BUSINESS CARDS
$40.00
JPMORGAN CHASE BANK
WALMART-OP SUPPLIES
$11.76
_..-..__-..._.._.__.--- m----- ___..__. _.-_-JPMORGAN-CHASE-BANK----.--
----WALMART-SUPPLIESST1 ---
_----$10.69 ---
0
Claims List - 10/21/2025
Fund Vendor Name
Payable Description
Payment
Amount
37 SALES TAX FIRE KEVINS WHOLESALE LLC
NEW HIRE UNIFORMS
$2,458.73
SALES TAX FUND -FIRE -Total
$29,907.69
SALES TAX FIRE - Total
$29,907.69
38 SALES TAX POLICE JPMORGAN CHASE BANK
BEST BUY -DRONE ITEMS
$307.98
JPMORGAN CHASE BANK
TWIN CITIES -CONCRETE
$1,343.00
PALADIN DRONES INC
DRONE SYSTEM
$107,000.00
DRONE ITEMS -Total
$108,650.98
JPMORGAN CHASE BANK
LODGING EXP 10/01-02
$232.00
JPMORGAN CHASE BANK
TRAVEL EXP 10/01-02
$50.91
OT TRAFFIC GRANT - Total
$282.91
AMERICAN WASTE CONTROL INC
DUMPSTER
$155.66
CITY OF OWASSO
WATER SERVICE
$35.00
ENTERPRISE FM TRUST
ENTERPRISE MONTHLY LEASE
$2,943.77
FAMILY ANIMAL MEDICINE PLLC
K9 MEDICAL
$2,931.72
FLEETCOR TECHNOLOGIES
FUELMAN INVOICE
$14,326.13
FLOCK GROUP INC
ANNUAL PAYMENT
$60,000.00
GT DISTRIBUTORS INC
TRAINING ITEMS
$2,354.10
JPMORGAN CHASE BANK
AMAZON -BATTERIES
$132.99
JPMORGAN CHASE BANK
AMAZON -FIRE EXT
$97.20
JPMORGAN CHASE BANK
AMAZON-MISC SUPPLIES
$326.77
JPMORGAN CHASE BANK
AMAZON -NEW HIRE
$206.86
JPMORGAN CHASE BANK
AMAZON -NOTEBOOKS
$30.32
JPMORGAN CHASE BANK
AMAZON -RETIREMENT
$91.00
JPMORGAN CHASE BANK
AMAZON-SPLITTER
$12.99
JPMORGAN CHASE BANK
AMAZON -TACTICAL BAG
$70.00
JPMORGAN CHASE BANK
ATWOOD-FIREARMS ITEM
$79.99
JPMORGAN CHASE BANK
BROWNELLS-FIREARMS
$78.76
JPMORGAN CHASE BANK
CORNERSTONE -PROPANE
$17.49
JPMORGAN CHASE BANK
FBI LEEDA-TRAINING
$2,385.00
JPMORGAN CHASE BANK
HOLT-POLYGRAPH SVC
$1,250.00
JPMORGAN CHASE BANK
LIBERTY -FLAGS
$426.60
JPMORGAN CHASE BANK
LODGING EXP 10/01-02
$170.51
JPMORGAN CHASE BANK
LODGING REF 09/15-19
($82.96)
JPMORGAN CHASE BANK
LOWES-MISC SUPP
$455.76
JPMORGAN CHASE BANK
MCALISTERS-REFRESH
$35.96
JPMORGAN CHASE BANK
MIDWAY -FIREARMS ITEMS
$31.12
JPMORGAN CHASE BANK
NTTA-TOLL FEES
$28.80
JPMORGAN CHASE BANK
OFFICE DEPOT -BOARD
$217.27
JPMORGAN CHASE BANK
OK POLICE -NEW HIRE
$7.95
JPMORGAN CHASE BANK
ONG-GAS USAGE
$619.28
JPMORGAN CHASE_ BANK ___
OREILLY-BATTERIES __
__. $19.98_
w
Claims List-10/21/2025
Fund Vendor Name
Payable Description
Payment
Amount
38 SALES TAX POLICE JPMORGAN CHASE BANK
PACKTRACK-K9 SUBSCRIB
$140.00
JPMORGAN CHASE BANK
PAYPAL-NAME PLATES
$155.05
JPMORGAN CHASE BANK
ROGUE -TRAINING
$400.00
JPMORGAN CHASE BANK
SAMS-KITCHEN ITEMS
$347.46
JPMORGAN CHASE BANK
SAMS-LIGHT SNACKS
$29.46
JPMORGAN CHASE BANK
TEST -LICENSE RENEWL
$12.00
JPMORGAN CHASE BANK
TINT SHOP -WINDOW TINT
$399.99
JPMORGAN CHASE BANK
TRACTOR -COMPRESSOR
$25.99
JPMORGAN CHASE BANK
TRAVEL EXP 09130-10/0
$38.56
JPMORGAN CHASE BANK
VCA-K9 MEDICAL
$499.00
LAURA LEHNER
TUITION REIMB
$783.00
MTM RECOGNITION CORPORATION
BADGES
$1,889.42
OWASSO FOP LODGE #149 POLICE DEPT
LEGAL DEFENSE
$227.50
PRECISION DELTA CORPORATION
40-AMMUNITION
$18,400.00
SPECIAL OPS UNIFORMS, INC
NEW HIRE UNIFORMS
$535.62
SUMNERONE INC
COPIER LEASE
$424.00
SUMNERONE INC
COPIER RENTAL OVRAGE
$119.29
TREASURER PETTY CASH
FUEL REIMB- W RIDDLE
$40.00
TREASURER PETTY CASH
FUEL REIMB- Z MOORE
$20.00
TREASURER PETTY CASH
KITCH REIMB 8124-8/28
$808.70
WATERSTONE CLEANERS
SEPT DRY CLEANING
$1,155.36
WEST PUBLISHING CORPORATION
CLEAR INVEST SERVICE
$609.73
SALES TAX FUND -POLICE -Total
$116,516.15
SALES TAX POLICE - Total
$225,450.04
39 SALES TAX STREETS AEP/PSO
ELECTRIC USE
$39.30
AEP/PSO
STREETLIGHTS
$10,572.50
CAMO FARMS INC
ASPHALT
$556.50
ENTERPRISE FM TRUST
ENTERPRISE MONTHLY LEASE
$1,075.09
FLEET FUELS LLC
FUEL
$569.78
FLEETCOR TECHNOLOGIES
FUELMAN INVOICE
$2,117.49
JPMORGAN CHASE BANK
AMAZON-2026 CALENDARS
$42.50
JPMORGAN CHASE BANK
AMAZON -NOTEBOOKS
$11.00
JPMORGAN CHASE BANK
ANCHOR -ROCK
$91.66
JPMORGAN CHASE BANK
ATWOOD-SPRAY BOTTLES
$15.98
JPMORGAN CHASE BANK
BROWN FARMS -SOD
$80.00
JPMORGAN CHASE BANK
CORE&MAIN-LOCATEFLAGS
$15,00
JPMORGAN CHASE BANK
DOLESE-CONCRETE
$572.50
JPMORGAN CHASE BANK
HOME DEPOT -SCREWS
$35.24
JPMORGAN CHASE BANK
LITTLE FALLS -SNOWPLOW
$6,861.44
JPMORGAN CHASE BANK
LOWES-FORM BOARDS
$105,52
JPMORGAN CHASE BANK
LOWES-LUMBER
$89.64
10
Claims List-10/21/2025
Fund
Vendor Name
Payable Description
Payment
Amount
39 SALES TAX STREETS
JPMORGAN CHASE BANK
LOWES-PAINT
$87.84
JPMORGAN CHASE BANK
LOWES-WOOD FORMS
$50.86
JPMORGAN CHASE BANK
NEXAIR-CYL RENTAL
$23.68
JPMORGAN CHASE BANK
PINKLEY-CONTROLLER
$562.00
JPMORGAN CHASE BANK
TWIN CITIES -CONCRETE
$4,187.00
JPMORGAN CHASE BANK
WHITE CAP -EDGER
$150.57
KIMLEY-HORN AND ASSOCIATES INC
2025 TRAFFIC STUDY
$3,645.00
PARADIGM TRAFFIC SYSTEMS INC
TRAFFIC CNTL DEVICE
$6,950.00
TLS GROUP INC
OCT MONTHLY MAINT
$1,465.00
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
$217.64
VERDIGRIS VALLEY ELECTRIC COOP
1161126 TRAFF SIGNAL
$89.62
VERDIGRIS VALLEY ELECTRIC COOP
CHAMPION ST LIGHTS
$85.68
VERDIGRIS VALLEY ELECTRIC COOP
SECURITY LIGHTS
$7.13
WASHINGTON CO RURAL WATER
116 LANDSCAPE IRRIG
$471.69
DISTRICT
SALES TAX FUND -STREETS -Total
$40,844.85
SALES TAX STREETS
-Total
$40,844.85
40 CAPITAL IMPROVEMENTS
UNIVERSAL FIELD SERVICES INC
ROW ACQUISITION SVCS
$15,000.00
86TH ST N BRIDGE REPLACEM -Total
$15,000.00
HUDSON PRINCE ENGINEERING
ENGINEERING SERVICES
$21,713.59
86TH WIDENING MAIN TO GAR - Total
$21,713.59
VISUAL FORCE INC
VEHICLES
$78,544.69
CIP POLICE VEHICLES -Total
$78.544.69
K+D ARCHITECTS LLC
ENGINEERING SERVICES
$3,398.88
PARKS FACILITY -Total
$3,398.88
CAPITAL IMPROVEMENTS
-Total
$118,657.16
44 TRANSPORTATION TAX
KIMLEY-HORN AND ASSOCIATES INC
ENGINEERING SERVICES
$94,679.90
106TH ST 129TH TO 145TH -Total
$94,679.90
TRANSPORTATION TAX
-Total
$94,679.90
70 CITY GARAGE
CROW BURLINGAME COMPANY
PARTS
$3,062.62
FLEETCOR TECHNOLOGIES
FUELMAN INVOICE
$85.63
JPMORGAN CHASE BANK
A&N TRAILER -JACK
$150.65
JPMORGAN CHASE BANK
AMAZON-110 CROSSFIRES
$290.20
JPMORGAN CHASE BANK
AMAZON -CAPS AND PLUGS
$113.99
JPMORGAN CHASE BANK
AMAZON -CARDS
$18.89
JPMORGAN CHASE BANK
AMAZON -FUEL STICKERS
$15.98
JPMORGAN CHASE BANK
AMAZON -JACK
$149.88
JPMORGAN CHASE BANK
AMAZON -LABEL TAPE
$11.68
JPMORGAN CHASE BANK
AMAZON -MOTOR
$297,88
JPMORGAN CHASE BANK
AMAZON-STAMP&PAPER
$22.46
11
Claims List-10/21/2025
Fund
Vendor Name
Payable Description
Payment
Amount
70 CITY GARAGE
JPMORGAN CHASE BANK
CORNERSTONE -FUEL
$36.00
JPMORGAN CHASE BANK
DIESEL -BACKER STEEL
$543.46
JPMORGAN CHASE BANK
FASTENAL-PLOW BOLTS
$50.08
JPMORGAN CHASE BANK
HARBOR -SPREADER HITCH
$25.98
JPMORGAN CHASE BANK
HESSELBEIN-TIRES
$459.04
JPMORGAN CHASE BANK
HOLLY -FORKLIFT TANK
$357.89
JPMORGAN CHASE BANK
HOLT TRUCK -AC COMP
$999.16
JPMORGAN CHASE BANK
IMPERIAL -PLOW BOLTS
$116.24
JPMORGAN CHASE BANK
JIM GLOVER -DRIVE LINE
$1,246.35
JPMORGAN CHASE BANK
KINECT-WINDSHIELD R&R
$519.18
JPMORGAN CHASE BANK
LENOX-WRECKER
$1,551.25
JPMORGAN CHASE BANK
NORTH HYD-MOTOR
$277.16
JPMORGAN CHASE BANK
ONG-GAS USAGE
$189.66
JPMORGAN CHASE BANK
PERF REP -ENGINE DIAG
$1,000.50
JPMORGAN CHASE BANK
ROCK AUTO -FRONT HUBS
$221.57
JPMORGAN CHASE BANK
ROCK AUTO -STOCK ORDER
$1,066.81
JPMORGAN CHASE BANK
SAMS-OFFICE SUPPLIES
$19,90
JPMORGAN CHASE BANK
SOUTHERN -TIRES
$1,833.00
JPMORGAN CHASE BANK
THERO-HEADACHE RACK
$439,98
JPMORGAN CHASE BANK
UNITED -CAP
$10.15
JPMORGAN CHASE BANK
UNITED -INTAKE TUBE
$175.00
JPMORGAN CHASE BANK
W&B-A/C REPAIRS
$31.70
MAC'S HYDRAULIC JACK SERVICE INC
LABOR & PARTS
$2,398.66
NOREGON SYSTEMS LLC
DIAGNOSTIC SOFTWARE
$2,199.00
O'REILLY AUTOMOTIVE INC
REPAIR PARTS
$55.93
UNIFIRST HOLDINGS LP
UNIFORMS
$77.50
FLEET MAINTENANCE -Total
$20,121.01
CITY GARAGE -Total
$20,121.01
76 WORKERS' COMP SELF -INS
CITY OF OWASSO IMPREST ACCOUNT
WORKERS COMP CLAIMS
$24,260.25
JPMORGAN CHASE BANK
AMC -DRUG TESTING
$617.00
MSDSONLINE, INC
CHEM DATA RENEWAL
$3,253.95
OK TAX COMMISSION SPECIAL TAX UNIT
MITFASSESSMENTS
$7,793.77
UNITED SAFETY & CLAIMS INC
WORKERS COMP SVC FEE
$1,658.33
WORKERS' COMP SELF -INS -Total
$37,583.30
WORKERS' COMP SELF -INS -Total
$37,583.30
77 GENERAL LIABILITY-PROPERT
MOBILE COMMUNICATIONS AMERICA INC
STORM SIREN REPAIR
$24,983.00
GEN LIAB-PROP SELF INS -Total
$24,983.00
GENERAL LIABILITY-PROPERT - Total
$24,983.00
78 HEALTHCARE SELF INS FUND
JPMORGAN CHASE BANK
LIFE ASSIST -FLU SHOTS
$2,866.80
PUSH PEDAL PULL, INC
TREADMILL REPAIR
$350.00
IM
Claims List - 10/2112025
Fund Vendor Name Payable Description Payment
Amount
78 HEALTHCARE SELF INS FUND WELLNESS -Total $3,216.80
HEALTHCARE SELF INS FUND -Total $3,216.80
City Grand Total $1,453,103.05
13
TO: The Honorable Mayor and City Council
FROM: Jeff Atchison, Human Resources Risk Management
SUBJECT: Excess Workers' Compensation Coverage
DATE: October 16, 2025
BACKGROUND:
The City is self -insured for workers' compensation. As a result, all costs associated with an
employee's on-the-job injury are paid by the City through the Workers' Compensation Fund, up
to the established specific retention limit or excess coverage limit. Should a claim reach the
specific retention limit, the amount exceeding the specific retention limit would be covered by
the insurance carrier.
The Workers' Compensation Excess coverage renews annually on October 26th, and is calculated
at a rate per $100 of payroll. Specific Excess Workers' Compensation Insurance is funded through
the Workers' Compensation Self -Insurance Fund. The FY 2026 Budget includes funding for the
proposed renewal.
COMMENTS:
The cost of the current year's coverage is $121,516, The City's Agent of Record, Arthur J.
Gallagher, & Co. received a renewal quote through the current carrier Midwest Employer's
Casualty Company (MECC), for $132,153. The increase in premium is the result of the rate per
$100 of payroll, .04966, multiplied by the increase in estimated payroll. The renewal premium
confinues the specific retention limit for police and fire personnel of $1,000,000 and the specific
retention of $750,000 for all other employees.
Execution of a contract with Midwest Employer's Casualty Company for Specific Excess Workers
Compensation Insurance in the amount of $132,153 requires City Council approval.
RECOMMENDATION:
Staff recommends approval of a contract for coverage with Midwest Employers Casualty
Company of Chesterfield, Missouri, authorization for payment in the amount of $132,153, and
authorization to execute all necessary documents.
TO:
The Honorable Mayor and City Council
FROM:
Jeff Atchison, Human Resources - Risk Management
SUBJECT:
Property -Casualty Insurance Renewal
DATE:
October 16, 2025
BACKGROUND:
Annually, the City's property -casualty insurance coverage renews on November lst. The City's
property -casualty insurance provides coverage for City property, including non -building items (i.e.
traffic lights and pump stations), similar to homeowner's insurance. Property casualty insurance is
funded through the General Liability -Property Self -Insurance Fund, and funding is included in the
FY 2026 Budget.
COMMENTS:
The cost of the current year's property -casualty premiums is $245,117. The City's carrier Oklahoma
Municipal Assurance Group (OMAG), has provided a renewal quote of $316,696 for policy year
2025-2026. The increase is due to added properties, adjustments in values for property and
contents, as well as a 15% rate increase to the property pool announced by OMAG in June.
The total value of property and contents to be insured is $157,640,083. The renewal includes
$10,000,000 in Earth Movement coverage and $250,000 of Business Income insurance, with
deductibles of $100,000 for Earth Movement and $25,000 for all other claims.
Execution of a contract with OMAG for Property -Casualty insurance in the amount of $316,696
requires City Council approval.
RECOMMENDATION:
Staff recommends approval of a contract for coverage with Oklahoma Municipal Assurance
Group of Edmond, Oklahoma, authorization for payment in the amount of $316,696, and
authorization to execute all necessary documents.
TO:
The Honorable Mayor and City Council
FROM:
Jeff Atchison, Human Resources — Risk Management
SUBJECT:
General Liability Auto Insurance Renewal
DATE:
October 16, 2025
BACKGROUND:
The City has been self -insured for Vehicle Collision and Liability since the early 1990's. In November
of 2015, the City made the decision to fully insure fire apparatus and ambulances valued over
$250,000. In 2017, coverage was purchased for all city vehicles valued over $250,000, consisting
of mostly refuse trucks. In 2018, the vehicle valuation threshold for fully insuring a vehicle was
lowered from $250,000 to $175,000. The goal is to continue balancing the cost savings of self -
insuring vehicles with the financial exposure of replacing high -cost vehicles.
General Liability Auto insurance is funded through the General Liability -Property Self -Insurance
Fund, and funding is included in the FY 2026 Budget.
COMMENTS:
The cost of the current year's vehicle coverage premiums is $36,863. The City's carrier, Oklahoma
Municipal Assurance Group (OMAG), has provided a renewal quote of $53,423 for policy year
2025-2026. The increase is due to a 25-35% rate adjustment implemented by OMAG for vehicle
coverage across the insurance pool, as well as the City's recent claims experience, and the
addition of new vehicles.
The total insured value of the city's vehicles is $9,640,981.
Execution of a contract with OMAG for Vehicle Collision and Liability insurance in the amount of
$53,423 requires City Council approval.
RECOMMENDATION:
Staff recommends approval of a contract for coverage with the Oklahoma Municipal Assurance
Group of Edmond, Oklahoma, authorization for payment in the amount of $53,423, and
authorization to execute the necessary documents.
TO: The Honorable Mayor and City Council
FROM: Larry Langford
Director of Recreation and Culture
SUBJECT: Rayola Park Restroom Renovation Bid Award
DATE: October 16, 2025
BACKGROUND:
Rayola Park first opened in 1976 and was later developed in 2007 to host a splash pad and
restroom. Due to budget constraints, the restroom building was designed without electricity or
lighting but rather a skylight. With almost 20 years of use, the skylight has become worn and
defective, creating erosion and leakage. Furthermore, the restroom does not have a heating
system which requires the facility to be closed and winterized annually. Closing during winter
months creates the challenge of possible playground usage with no restroom facilities available.
These factors have contributed to the need to repair and renovate this facility.
GH2 Architects provided construction documents for Rayola Park restroom improvements to
include repair of any damaged areas, removal of existing skylights and installation of electricity,
lighting, heating, installation of new metal roof, removal and replacement of exterior sealant,
and cleaning, preparation and painting of interior and external surfaces.
BID PROCESS:
The advertisements to bid the restroom improvements were published on August 26, and
September 2, 2025; and in accordance with the Oklahoma state statutes. Nine (9) responses
were submitted for the bid opening on October 2, 2025.
BID ANALYSIS:
The submitted bid packages were examined for any improper or unbalanced bids with none
discovered. The lowest bid was from Limestone Construction of Owasso, OK in the amount of
$99,499.00.
FUNDING:
Funding for improvements of Rayola Park restroom is available in 2025-2026 Parks Department
budget.
RECOMMENDATION:
Staff recommends awarding the bid to Limestone Construction of Owasso, Oklahoma, in the
amount of $99,499.00 and authorization to execute the necessary documents.
ATTACHMENTS:
Bid Tabulation
Construction Contract
RAYOLA PARK RESTROOM REMODEL
Bid Opening: Thursday, October 2, 2025 @ 9:00 am
Bids Opened By: Juliann M. Stevens, City Clerk
Witness: David Warren
VENDOR
BID
Bid
£
Form
'o =
z° '� °
-
°
a
o
v
Servpro of South Tulsa County
14690 E Pine Street
$108,472.88
X
X
X
Tulsa, Oklahoma 74116
Evans Mechanical
8092 South Yale Avenue
$29,872.00
Tulsa, Oklahoma 74136
(mechanical package only)
Magnum Construction
Po Box 707
$155,000.00
X
X
X
X
Broken Arrow, OK 74107
Construction Enterprises Inc
902 W 23rd Street
$139,734.00
X
X
X
X
Tulsa, Oklahoma 74107
Koehn Construction Services
1420 N 105 E Ave
$157,601.00
X
X
X
X
Tulsa, Oklahoma 74116
Tektone Builders
5333 E Highway 20
$172,725.00
X
X
X
X
Claremore, Ok 74019
Stronghand LLC
1136 S Norwood Avenue
$160,068.87
X
X
X
X
Tulsa, Oklahoma 74112
Paint Innovators Inc
10840 E Newton PI
$5,446.80
Tulsa, Oklahoma 74116
(finishes package only)
Limestone Construction
200 E 5ih Avenue
Owasso, Oklahoma 74055
$99,499.00
X
X
X
x
SECTION B - AGREEMENT and GENERAL CONDITIONS
THIS AGREEMENT is dated as of the 215t day of October 2025, by and between the City of
Owasso, Oklahoma (hereinafter called OWNER) and Limestone Construction of Owasso,
Oklahoma (hereinafter called CONTRACTOR). OWNER and CONTRACTOR, in
consideration of the mutual covenants hereinafter set forth, agree as follows:
ARTICLE 1. WORK
CONTRACTOR shall complete all Work as specified or indicated in the Project Documents.
All local, state, and federal laws, etc. shall govern every aspect of work.
ARTICLE 2. DEPARTMENT
The project has been assigned by OWNER to the responsible City Department. The
Department Director, or duly authorized representative, who is hereinafter called
PROJECT MANAGER, will assume all duties and responsibilities and will have the rights and
authority assigned in the Project Documents in connection with the completion of the
Work in accordance with the Project Documents.
ARTICLE 3. CONTRACT TIME
3.1 The Work will be substantially completed within ninety (90) calendar days from the
date of Notice to Proceed; and completed and ready for final payment in accordance
with the General Conditions within one -hundred twenty (120) calendar days from the
date of Notice to Proceed, which will be on or before
3.2 Liquidated Damages. OWNER and CONTRACTOR recognize that time is of the
essence of this Agreement and that OWNER will suffer financial loss if the Work is not
substantially complete within the time specified in paragraph 3.1 above, plus any
extensions allowed in accordance with the General Conditions. They also recognize the
delays, expense and difficulties involved and agree that as liquidated damages fordelay
(but not as a penalty) CONTRACTOR shall pay OWNER five -hundred dollars ($500.00) for
each consecutive calendar day that expires after the time specified in paragraph 3.1 for
completion and readiness for final payment.
ARTICLE 4. CONTRACT PRICE
4.1 OWNER shall pay CONTRACTOR for performance of the Work in accordance with
the Project Documents in current funds the amount agreed upon in CONTRACTOR'S bid.
4.2 Payment to the CONTRACTOR will be made only for the actual work performed or
materials furnished in accordance with the plans and specifications and it is understood
that the quantities of work to be done and the materials to be furnished may each be
increased, diminished or omitted as hereinafter provided without in any way invalidating
the bid prices.
ARTICLE 5. PAYMENT PROCEDURES
OWNER has complete responsibility for payment review and approval during
construction. CONTRACTOR shall submit Applications for Payment and OWNER shall
process such applications in accordance with the General Conditions.
5.1 Final Payment. When the work has been completed, the Department shall carefully
measure and determine the as -built quantities of each class of work as shown in the
schedule of bid items and any such extra work performed by order of the Department.
The aggregate cost of the work done and the materials furnished shall constitute the
amount due for the completed work. All prior estimates and payments shall be subject
to correction in the final estimate and payment. Upon final completion and acceptance
of the Work, in accordance with the General Conditions, OWNER shall pay the Contract
Price.
ARTICLE 6. CONTRACTOR'S REPRESENTATIONS
In order to enter into this Agreement, CONTRACTOR makes the following representations:
6.1. CONTRACTOR agrees not to discriminate against any employee or applicant for
employment because of race, creed, color, sex, national origin, or ancestry. The
CONTRACTOR shall take affirmative action to insure employees are treated without
regard to their race, creed, color, sex, national origin, or ancestry. Such actions shall
include, but not be limited to the following: employment, upgrading, demotion or
transfer, recruiting or recruitment, advertising, layoff, or termination, rates of pay or other
forms of compensation and selection for training, including apprenticeship. In the event
of the CONTRACTOR's non-compliance with this non-discrimination clause, the contract
may be canceled or terminated by the City of Owasso. The CONTRACTOR may be
declared ineligible for further contracts with the said agency until satisfactory proof of
intent to comply shall be made by the CONTRACTOR.
6.2. The CONTRACTOR agrees to include the non-discrimination clause in Section 6.1
for any subcontracts connected with the performance of this agreement.
6.3. CONTRACTOR and Subcontractor shall agree to post in a conspicuous place,
available to employees and applicants for employment, notices to be provided by the
City of Owasso setting forth provisions in this section.
6.4. CONTRACTOR has familiarized themselves with the nature and extent of Project
Documents, work, location, all local conditions, and with federal, state and local laws,
ordinances, rules and regulations that in any manner may affect cost, progress or
performance of the Work.
6.5. CONTRACTOR accepts the determination set forth in the General Conditions of
the extent of the "technical data" contained in such reports and drawings upon which
CONTRACTOR is entitled to rely. CONTRACTOR acknowledges that such reports and
drawings are not Project Documents and may not be complete for CONTRACTOR's
purposes. CONTRACTOR acknowledges that OWNER and Project Manager do not
assume responsibility for the accuracy or completeness of information and data shown
or indicated in the Project Documents with respect to underground facilities at or
continuous to the site. CONTRACTOR assumes responsibility for having obtained and
carefully studied all such additional supplementary examinations, investigations,
explorations, tests, studies and data concerning conditions (surface, subsurface and
underground facilities) at or contiguous to the site or otherwise which may affect cost,
progress, performance or furnishing of the Work or which relate to any aspect of the
means, methods, techniques, sequences and procedures of construction to be
employed by CONTRACTOR, and safety precautions and programs.
6.6. CONTRACTOR has made or caused to be made examinations, investigations, tests
and studies of such reports and related data as deemed necessary for the performance
of the Work at the Contract price, within the Contract Time and in accordance with the
other terms and conditions of the Project Documents; and no additional examinations,
investigations, tests, reports or similar data are or will be required by CONTRACTOR for
such purposes.
6.7. CONTRACTOR has reviewed and checked all information and data shown or
indicated on the Project Documents with respect to existing Underground Facilities at or
contiguous to the site and assumes responsibility for the accurate location of said
Underground Facilities. No additional examinations, investigations, explorations, tests,
reports, studies or similar information or data in respect of said Underground Facilities are
or will be required by CONTRACTOR in order to perform and furnish the Work at the
Contract Price within the Contract Time and in accordance with the other terms and
conditions of the Project Documents, including the General Conditions.
6.8. CONTRACTOR has given OWNER written notice of all conflicts, errors or
discrepancies that he has discovered in the Project Documents, and the written
resolution thereof by OWNER is acceptable to CONTRACTOR.
6.9. CONTRACTOR has obligated themselves to the OWNER to be responsible for the
workmanship, labor and materials used in the project for two (2) years after the project
has been accepted by the OWNER.
CONTRACTOR understands that they will be exempt from all sales tax on materials and
other items necessary for the completion of the project, as stated in the Certification of
Tax Exempt Project.
ARTICLE 7. PROJECT DOCUMENTS
OWNER and CONTRACTOR each binds himself/herself, his/her partners, successors,
___assigns, and leggl representatives to he other_party hereto, his/her partners, successors,
assigns and legal representatives in respect to all covenants, agreements and obligations
contained in the Project Documents.
The Project Documents which comprise the entire agreement between OWNER and
CONTRACTOR are attached to this Agreement, made a part hereof, and consist of the
following:
7.1 This Agreement and General Conditions
7.2 Exhibits "A", "B", and "C to this Agreement
7.3 Requirements for Bidders
7.4 Project and Bid Specifications to include all addenda
7.5 Bid and Bid Affidavits
7.6 Statement of Bidders Qualifications
7.7 Notice of Award and Notice to Proceed
7.9 Change Orders
7.10 Project Drawings and Standard Drawings
7.11 Documentation submitted by CONTRACTOR prior to Notice of Award
7.12 Any Modification, including Change Orders, duly delivered after execution of
Agreement
There are no Project Documents other than those listed above in this Article 7. The Project
Documents may only be altered, amended or repealed by a Modification.
The Agreement (or remaining portions thereof) should continue in effect, be valid and
binding upon both parties, even if a provision or part of the Project Documents should be
held void or unenforceable by law.
No assignment by a party hereto of any rights under or interests in the Project Documents
will be binding on another party hereto without the written consent of the party sought
to be bound; and specifically, but without limitation, monies that may become due and
monies that are due may not be assigned without such consent (except to the extent
that the effect of this restriction may be limited by law) and unless specifically stated to
the contrary in any written consent to an assignment, no assignment will release or
discharge the assignor from any duty or responsibility under the Project Documents.
ARTICLE 8. GENERAL CONDITIONS OF THE AGREEMENT
8.1 Definitions and Terms. Whenever in these specifications and contracts, or in any
documents or instruments pertaining to the construction project where these
specifications govern, the following terms or pronouns in place of them are used, the
intent and meaning shall be interpreted as follows:
ABBREVIATIONS:
A.A.S.H.O.
American Association of State Highway Officials
A.A.S.H.T.O.
American Association of State Highway Traffic Officials
A.I.A.
American Institute of Architects
A.S.A.
American Standards Association
A.S.C.E.
American Society of Civil Engineers
A.S.T.M.
American Society of Testing & Materials
-----American-Water-Works
Association
MUTCD Manual on Uniform Traffic Control Devices
O.D.O.T. Oklahoma Department of Transportation
ADVERTISEMENT: The public announcement, as required by law, inviting bids for work to
be performed or materials to be furnished.
AWARD: The acceptance by the OWNER of a bid.
BASE COURSE: The layer or layers of specified or selected materials of design thickness
placed on a sub -base or a sub -grade to support a surface course.
BIDDER: The individual, company, partnership or corporation submitting a bid for the
advertised work.
BRIDGE: A structure, including supports, erected over a depression or obstruction as
water, highway, or railway, and having a track or passageway for carrying traffic, and
having an opening measured along the center of the roadway of more than 20 feet
between abutments or spring line of arches or extreme ends of openings for multiple
boxes.
CITY: The City of Owasso, Oklahoma, a municipal corporation, acting through its duly
authorized officers or agents.
CALENDAR DAY: Every day shown on the calendar.
CHANGE ORDER: A written order issued by the Department to the CONTRACTOR,
covering changes in the plans or quantities or both, within the scope of the contract and
establishing the basis of payment and time adjustments for the work affected by the
change.
CHANNEL: A natural or artificial water course.
CONSULTANT: - Architect, Engineer, or other outside firm hired by the OWNER to design
or administer the construction of the Project.
CONTRACT: The written agreement between the OWNER and the CONTRACTOR setting
forth the obligations of the parties thereunder, including, but not limited to the
performance of the work, furnishing of materials, and the basis of payment.
The contract includes the bids, proposal, addenda, contract form and contract bonds
(statutory, performance and maintenance bond), specifications, supplemental
specifications, special provisions, general and detailed plans, and notice to proceed,
also any change orders and agreements that are required to complete the construction
of the work in an acceptable manner, including authorized extensions thereof, all of
which constitute one instrument.
CONTRACT ITEM (PAY ITEM): A specifically described unit of work for which a price is
provided in the contract.
CONTRACT PAYMENT BOND (STATUTORY BOND): The security furnished by the
CONTRACTOR and his/her surety to guarantee payment of prescribed debts of the
CONTRACTOR covered by the bond.
CONTRACT PERFORMANCE BOND: The security furnished by the CONTRACTOR and
his/her surety to guarantee complete execution and performance of the work in
accordance with the contract.
CONTRACT TIME: The number of work days or calendar days allowed for completion of
the contract, including authorized time extensions. In case a calendar date of
completion is shown in lieu of the number of working calendar days, the contract shall
be completed by that date.
CONTRACTOR: The individual, company, partnership or corporation contracting with the
- - - ---City-of-Owasso-for-performance-of-prescribed work. -- - - -- - - --
CONTROL OF ACCESS: The condition where the right of Owner's or occupants of
abutting land or other persons to access, light, air or view in connection with a roadway
is fully or partially controlled by public authority.
CULVERT: Any structure not classified as a bridge which provides an opening under the
roadway.
DEPARTMENT: A Department of the City of Owasso operating under the direction and
authority of the OWNER.
DRAINAGE DITCH: A constructed open excavation or ditch constructed for the purpose
of carrying off surface water.
EASEMENT: A grant of a right of use of the property of an OWNER for a certain purpose
at the will of the grantee.
EQUIPMENT: All machinery and equipment, together with the necessary supplies for
upkeep and maintenance, and also tools and apparatus necessary for the proper
construction and acceptable completion of the work.
EXTRA WORK: An item of work not provided for in the contract as awarded but found
essential to the satisfactory completion of the contract within its intended scope.
EXTRA WORK ORDER: A change order concerning the performance of work or furnishing
of materials involving extra work. Such extra work may be performed at agreed prices
or on a force account basis as provided elsewhere in these specifications.
INSPECTOR: The Department's authorized representative assigned to make detailed
inspections, of contract performance.
LABORATORY: The official testing laboratory of the City or any other testing laboratory
which may be designated by the Department.
MATERIALS: Any substances specified for use in the construction of the project and its
appurtenances.
MAYOR: The Mayor of the City of Owasso as constituted by charter to administer the
affairs of the City of Owasso.
NOTICE TO PROCEED: Written notice to the CONTRACTOR to proceed with the contract
work.
OWNER: City of Owasso, Owasso Public Works Authority, Owasso Public Golf Authority,
or other entity of the City.
PARKING: That portion of the right-of-way on city streets or urban projects not covered
by paved surface or sidewalk.
PAVEMENT STRUCTURE: The combined sub -base, base and surface courses placed on
the sub -grade to support the traffic load and distribute it to the roadbed.
PLANS: The approved plans, profiles, typical cross sections, working drawings and
supplemental drawings, or exact reproductions thereof, which show the location,
character, dimensions, and details of the work to be done.
PROJECT: The specific section of construction to be performed under the contract.
PROPOSAL: The written offer of the bidder, submitted on the prescribed proposal form,
to perform the work described in the plans and specifications and to furnish the labor
and materials at the prices quoted by the bidder.
PROPOSAL GUARANTY: The security to be furnished by the bidder as a guaranty of good
faith to enter into a contract and to execute the required bonds covering the work
contemplated if proposal is accepted.
SHOULDER: The portion of the roadway contiguous with the traveled way for
accommodation of stopped vehicles, for emergency use, and for lateral support of base
---and -surface -courses:-__.___
SPECIAL PROVISIONS: Additions and revisions to the standard and supplemental
specifications covering conditions peculiar to an individual project.
SPECIFICATIONS: A general term applied to all directions, provisions and requirements
pertaining to performance of the work.
SPECIFIED COMPLETION DATE: The date on which the contract work is specified to be
completed.
STATUTORY BOND: The approved forms of security furnished by the CONTRACTOR and
their surety as a guaranty that they will pay in full all prescribed debts of the CONTRACTOR
covered by the bond.
SUBBASE: The layer or layers of specified or selected material of designed thickness
placed on a subgrade to support a base course.
SUBCONTRACTOR: An individual, company, partnership or corporation to whom the
CONTRACTOR contracts part of the contract.
SUBGRADE: The top surface of a roadbed upon which the pavement structure and
shoulders are constructed.
SUBSTANTIAL COMPLETION: The time at which the Work (or specified part thereof) has
progressed to the pointwhere, in the opinion of the Department, the Work (or a specified
part thereof) is sufficiently complete, in accordance with the Project Documents, so that
the Work (orspecified part thereof) can be utilized for the purpose forwhich it is intended.
SUBSTRUCTURE: All of that part of the structure below the bearings of simple and
continuous spans, skewbacks or arches and tops of footings of rigid frames, together with
the backwalls, wingwalls and wing protection railings.
SUPERINTENDENT: The designated representative of the CONTRACTOR present on the
work at all times during progress, authorized to receive and execute instructions from the
Department and capable of superintending the work effectively.
SUPERSTRUCTURE: The entire structure except the substructure.
WORK: Work shall mean the furnishing of all labor, materials, equipment, and other
incidentals necessary or convenient to the successful completion of the project and the
carrying out of all the duties and obligations imposed by the contract.
WORKING DAY: A working day shall be any day, other than a holiday, Saturday, or
Sunday, on which weather and working conditions would permit the normal forces of the
CONTRACTOR to proceed with regular work for a period of at least six hours toward the
completion of the work, unless work is suspended for causes beyond the CONTRACTOR's
control. Saturdays, Sundays, and holidays on which the CONTRACTOR's forces engage
in regular work, requiring the presence of an inspector, will be considered as working
days.
WORK ORDER: A written order, executed by the Department, of a contractual status
requiring performance by the CONTRACTOR without negotiation of any sort.
WORKING TIME: The working time stated in the proposal and the contract shall be definite
number of working days or calendar days and shall be considered an essential part of
the contract.
8.2 Repetitive Expressions. In order to avoid cumbersome and confusing repetition of
expressions, it is provided that whenever anything is, or is to be, done, if, as, or, when or
where "contemplated, required, determined, directed, specified, authorized, ordered,
given, designated, indicated, considered necessary, deemed necessary, permitted,
reserved, suspended, established, approval, approved, disapproved, acceptable,
---- -- unacceptable; -suitable--accepted-, --- satisfactory, --unsatisfactory, sufficient, insufficient
rejected, or condemned," it shall be understood as if the expression were followed by the
words "by the Department" or "to the Department:'
8.3 Award and Execution of Contract. Award of contract will be made by the OWNER,
upon the recommendation of the Department, to the responsible bidder. The award of
contracts involving the expenditure of federal funds is contingent on concurrence of the
federal agency or any other agency whose funds are being used.
8.4 Cancellation of Award. The OWNER reserves the right to cancel the award of any
contract at any time before the execution of said contract without any liability against
the OWNER/City of Owasso.
8.5Insurance. The CONTRACTOR will be required to carry such compensation and public
liability insurance as may be required under the laws of the State of Oklahoma.
The CONTRACTOR (and any Subcontractors) shall carry and keep in force during this
contract, policies of public liability insurance, including any contractual liability assumed
under this contract, in the minimum amounts set forth below, and workers' compensation
and employer's liability insurance in the amounts required by law. The CONTRACTOR shall
also furnish an Owner's Protective Policy in the same amounts with the OWNER as the
named insured, issued by the same insurance company as the issuer of CONTRACTOR's
Liability Coverage.
Public Liability, other than automobile
Personal Injury, each person $ 100,000.00
Personal Injury, each accident $1,000,000.00
Property Damage, each person $ 100,000.00
Property Damage, each occurrence $ 100,000.00
Automobiles and Trucks: Owned, Hired and Non -owned:
Personal Injury, each person $ 100,000.00
Personal Injury, each accident $1,000,000.00
Property Damage, each accident $ 100,000.00
The policy shall provide a clause stating that it cannot be canceled by the insurerwithout
the insurer first giving the OWNER ten (10) day written notice of cancellation. The
CONTRACTOR shall furnish the OWNER an original and duplicate certificate of insurance
at the time contracts are prepared.
8.6 Preliminary Matters. Before starting construction, the CONTRACTOR shall carefully
study and compare the Project Documents and check and verify pertinent figures
therein and all applicable field measurements. CONTRACTOR shall promptly report in
writing to the Department any conflict, error, ambiguity, or discrepancy which the
CONTRACTOR may discover and shall obtain written interpretation or clarification from
the Department before proceeding with any work affected thereby.
With 10 days after the Notice to Proceed, the CONTRACTOR shall submit to the
-- --Department-for-its-timely review:-
1. A preliminary progress schedule indicating the times (number of days or dates)
for starting and completing the various stages of the Work, including any
milestones specified in the Project Documents;
2. A preliminary schedule of Shop Drawings and Samples which will list each
required submittal and the times for submitting, reviewing, and processing such
submittal; and
3. A preliminary schedule of values for all the Work which includes quantities and
prices of items which, when added together, equal the Contract Price and
subdivides the Work into component parts in sufficient detail to serve as the basis
for progress payment during performance of the Work. Such prices will include
an appropriate amount of overhead and profit applicable to each item of Work.
8.7 Preconstruction Conference. Within 20 days from Notice to Proceed, but before any
Work at the site is started, a conference attended by the CONTRACTOR, Department,
and others as appropriate will be held to establish a working understanding among the
parties as to the Work and to discuss the schedules, procedures for handling Shop
Drawings and other submittals, processing applications for payment and maintaining
required records, and any related particular area to store materials and heavy
equipment. At the pre -construction conference, specific locations will be presented by
the CONTRACTOR for approval by the Department.
8.8 Intent of Contract. The intent of the contract is to provide for the construction and
completion in every detail of the work described. The CONTRACTOR shall furnish all labor,
materials, equipment, tools, transportation, and supplies required to complete the work
in accordance with the plans, specifications, and terms of the contract.
8.8.1 Alteration of Plans or Character of Work. The OWNER reserves the right to
make at any time during the progress of the work, such increases or decreases in
quantities an such alterations in the details of construction as may be found to be
necessary or desirable. Such increases or decreases and alterations shall not
invalidate the contract nor release the surety, and the CONTRACTOR agrees to
accept the work as altered, the same as if it had been a part of the original
contract. All claims, disputes and other matters in question between OWNER and
CONTRACTOR arising out of, or relating to, the Project Documents or the breach
thereof are not subject to arbitration. The OWNER will be the sole judge in all
claims and disputes.
8.8.2 Extra Work. The CONTRACTOR shall perform unforeseen work, forwhich there
is no price included in the contract, whenever it is deemed necessary or desirable
in order to complete fully the work as contemplated.
a. Such work shall be performed in accordance with the specifications as
directed in writing by the Department, and will be paid for as provided
under extra or force account work.
b. When and as ordered in writing by the Department, the CONTRACTOR shall
do any work or furnish any materials which cannot reasonably be classified
under any of the items of the contract but which may be found necessary
in order to carry out and complete more fully the work herein agreed to be
done and performed; and the CONTRACTOR hereby agrees to accept, as
full compensation for such extra work, lump sums or unit prices agreed upon
in writing before said work is commenced.
c. Whenever, in the judgment of the Department, it is impracticable because
of the nature of the work or for any other reason to agree upon lump sums
or unit prices, the extra work and materials shall be paid for at actual
necessary cost as determined by the Department, plus fifteen percent
(15%), which fifteen percent (15%) is hereby understood and agreed to
include all cost of general superintendence, general expense, overhead,
and profit. The actual necessary cost will include expenditures for material,
labor, foremen, insurance, bond premiums, social security, and supplies
furnished by the CONTRACTOR, and a rental allowance for equipment,
where required, to be agreed upon in writing before the work is begun, but
will, in no case, include any allowance for office expense, general
superintendence or other general expense.
d. The CONTRACTOR shall, on or before the tenth day of the month
succeeding that in which any extra work shall have been performed, file
with the Department an account giving the itemized cost of such extra
work, and shall give the Department access to all accounts, bills, and
vouchers relating thereto. In case the CONTRACTOR fails to file, within the
time above mentioned, such accounts for extra work, (s)he will be deemed
to have performed such extra work without charge and shall be entitled to
no compensation therefore.
e. The CONTRACTOR shall file with the Department, certified lists, of any
equipment and the schedule of pay rates for common and semi -skilled
labor and operators of various classes which are intended to be used in
performing the work covered by this contract. These rates shall be subject
to approval of the Department for computation of extra work as mentioned
above, however, if the CONTRACTOR fails to file these lists with the
Department prior to starting any work covered by contract, then the
Department's computations shall be based on average wages and rates
paid on City work.
8.9 Maintenance of Traffic. The project, if applicable, while undergoing improvements,
shall be kept open to all traffic by the CONTRACTOR unless approved otherwise in writing
by the Department. Temporary traffic control devices shall be furnished and maintained
by the CONTRACTOR. Methods of traffic control, including a traffic control plan, shall be
submitted by the CONTRACTOR for approval before construction activities begin. All
traffic control devices shall conform to the most recent Manual for Uniform Traffic Control
Devices (MUTCD)..............
8.10 Removal and Disposal of Structures and Obstructions. All materials, structures, or
obstructions found on the project which are not to remain in place or which are not to
be used in the new construction shall be carefully dismantled and any salvageable
materials stored in accessible locations, as directed by the Department. Unless specified
on the plans or in the proposal, this work will not be paid for separately. Unless otherwise
shown, materials not considered salvageable for use by the OWNER or not incorporated
in the work shall become the property of the CONTRACTOR, and shall be removed from
the work site in a timely manner and disposed of by him/her.
8.11 Site Maintenance. The work site shall be kept free from construction debris. At the
end of each work shift, the site shall be policed for objectionable debris which could be
deposited off site by wind or storm runoff. Other materials for use in the construction of
the project shall be maintained in orderly storage and protected from elements which
could hinder incorporation into the work.
8.12 Control of Storm Runoff. The CONTRACTOR shall take preventive measures to
minimize polluted runoff from the work site. Pollution includes, but is not limited to, silt or
mud from disturbed area, construction debris, any petroleum products, or other
objectionable materials. The CONTRACTOR shall immediately correct any violation off his
paragraph under current state and local ordinances. Failure to comply may result in shut
down of all work as directed by the Department.
8.13 Final Clean Up. Upon completion of the work and before acceptance and final
payment will be made, the CONTRACTOR shall remove all machinery, equipment, surplus
and discarded materials, rubbish, temporary structures, debris, tree stumps or portions of
trees. CONTRACTOR shall cut all brush and weeds within the limits of the right-of-way and
shall leave the project and borrow pits in a neat condition. The CONTRACTOR shall leave
any areas or slopes, where any work is performed, in a neat and workmanlike condition.
CONTRACTOR shall repair at their own expense and to the satisfaction of the
Department, any areas, slopes, or turfing that have been damaged by the CONTRACTOR
operations.
8.14 Authority of the Contractor. The CONTRACTOR shall supervise, inspect, and direct
the Work competently as efficiently devoting such attention to and applying such skills
and expertise as may be necessary to perform the Work in accordance with the Project
Documents. CONTRACTOR shall be responsible for seeing that the completed Work
complies accurately with the Project Documents.
8.15 Authority of the Department. The Department's status during construction is to assist
the OWNER in answering questions that may be brought forth by the CONTRACTOR
during construction. However, final decisions will be made by the OWNER. The
Department will decide all questions which may arise as to the quality and acceptability
of materials furnished and work performed and as to the rate of progress of the work; all
questions which may arise as to the interpretation of the plans and specifications; all
questions as the acceptable fulfillment of the contract on the part of the CONTRACTOR.
The Department will have the authority to suspend or change the sequence of work
— - - --wholly or -in -part -due -to -the -failure -of the -CONTRACTOR to correct conditions unsafe for
the workmen or the general public; for failure to carry out provisions of the contract; for
failure to carry out orders; for such periods as deemed necessary due to the unsuitable
weather; for conditions considered unsuitable for prosecution of the work or for any other
condition or reason deemed to be in the public interest. If the CONTRACTOR ignores the
authority of the Department, the OWNER may withhold partial payments due the
CONTRACTOR upon due notice in writing.
Any notice to any CONTRACTOR from the OWNER relative to any part of this Contract
shall be in writing and considered delivered and the service completed when said notice
is posted, by certified or registered mail, to the said CONTRACTOR at his/her last given
address, or delivered in person to said CONTRACTOR or his/her authorized representative
on the work.
8.16 Plans and Working Drawings. The OWNER shall furnish the CONTRACTOR with one
(])set of Plans and Specifications at no cost to the CONTRACTOR. Plans may show details
of all structures, lines, grades, typical cross sections of a roadway, location and design of
all structures. The CONTRACTOR shall keep one set of plans available on the work at all
times. The plans will be supplemented by such working drawings as are necessary to
adequately control the work. All work drawings must be approved by the Department
and such approval shall not operate to relieve the CONTRACTOR of any of his/her
responsibility under the contract for the successful completion of the work. The contract
price will include the cost of furnishing all working drawings.
After the Awarding of Contract and prior to the Pre -Construction Conference, the
CONTRACTOR shall furnish copies of each submittal required, along with a list of all
Subcontractor's, telephone numbers, addresses, etc. Exceptions will be made on an
individual basis concerning submittal time frames if manufacturer needs additional time.
Generally, Notice to Proceed will be issued once the City Attorney has approved the
contract and all bonds, submittals, and list of Subcontractors have been submitted.
8.17 Conformity with Plans and Specifications. All work performed and all materials
furnished shall be in reasonably close conformity with the lines, grades, cross sections
dimensions and material requirements, including tolerances, shown on the plans or
indicated in the specifications.
In the event the Department finds the materials or the finished product in which the
materials are used or the work performed are not in reasonably close conformity with the
plans and specifications and have resulted in an inferior or unsatisfactory product, the
work or materials shall be removed and replaced or otherwise corrected by and at the
expense of the CONTRACTOR.
8.18 Coordination of Plans, Specifications, Supplemental Specifications and Special
Provisions. These specifications, the supplemental specifications, the plans, special
provisions, and all supplementary documents are essential parts of the contract, and a
requirement occurring in one is as binding as though occurring in all. They are intended
to be complementary and to describe and provide for a complete work.
The CONTRACTOR shall take no advantage of any apparent error or omission in the plans
or specifications. In the event the CONTRACTOR discovers such an error or omission, they
shall immediately notify the Department. The Department will then make such corrections
and interpretations as may be deemed necessary for fulfilling the intent of the plans and
specifications.
8.19 Cooperation by Contractor. The CONTRACTOR shall give the work the constant
attention necessary to facilitate the progress thereof, and shall cooperate with the
Department, his/her inspectors, and other CONTRACTOR's in every way possible.
The CONTRACTOR shall have on the work at all times, as his/her agent, a competent
superintendent capable of reading and thoroughly understanding the plans and
specifications and thoroughly experienced in the type of work being performed, who
shall receive instructions from the Department or his/her authorized representatives. The
superintendent shall have full authority to execute order or directions of the Department
without delay, and to promptly supply such materials, equipment, tools, labor, and
incidentals as may be required. Such superintendent shall be furnished irrespective of
the amount of work sublet.
8.20 Cooperation Between Contractors. The OWNER reserves the right at any time to
contract for and perform other or additional work on or near the work covered by the
contract.
When separate contracts are let within the limits of any one project, each CONTRACTOR
shall conduct his/her work so as to minimize interference with the progress or completion
of the work being performed by other CONTRACTOR's. CONTRACTOR's working on the
same project shall cooperate with each other as directed.
Each CONTRACTOR involved shall assume liability, financial or otherwise, in connection
with his/her contract and shall protect and save harmless the OWNER from any and all
damages or claims that may arise because of inconvenience, delay or loss experienced
by him/her because of the presence and operations of other CONTRACTOR's working
within the limits of the same project.
The CONTRACTOR shall arrange his/her work and shall place and dispose of the materials
being used so as to minimize interference with the operations of the other
CONTRACTOR's within the limits of the same project. The CONTRACTOR shall join their
work with that of the others in acceptable manner and shall perform it in proper
sequence to that of the others.
8.21 Protection of Property. The protection of City, State and Government property is of
prime importance, and if the some be damaged, destroyed, or removed, they shall be
repaired, replaced, or paid for by the CONTRACTOR. Disturbance to this property must
first be approved by the agency which controls it.
At places where the CONTRACTOR's operations are adjacent to railway, telegraph,
telephone, electric, gas, water, sanitary sewers, or storm sewers, damage to which might
result in expense, loss, or inconvenience, work shall not be commenced until all
arrangements for relocation or revisions have been made.
The CONTRACTOR shall cooperate with the Owners of any underground or overhead
utilities in their removal and rearrangement operations in order that these operations may
progress in a reasonable manner and duplication or rearrangement work may be
reduced to a minimum and that services rendered by those parties will not be
unnecessarily interrupted. The revision and crossings of the various types of lines shall be
made as follows:
A. Storm sewers and culverts may be removed at the time of crossing or may be
adequately braced and held in position while the pipe is placed beneath them.
If the storm sewer or culvert is removed, it shall be replaced with pipe of the same
type and size as that removed and it shall be rejoined to the undisturbed line with
a joint satisfactory to the Department. Backfill over and around the storm sewer
shall be thoroughly compacted in order that no settlement will occur. The revision
and crossing shown on the drawing shall be at the expense of the CONTRACTOR.
In the event lines other than those shown on the drawing are encountered and
fall within the standard trench limit or within 12" of subgrade and, in the opinion of
the Department, revision of the line is necessary for the construction of the project,
the CONTRACTOR will be reimbursed for the extra cost of the crossings or revision,
provided the OWNER can't fix the problems themselves.
All overhead and buried telephone and electrical conduits and gas mains to be
revised or crossed by the construction of this project shall be protected in
accordance with the directions of the utility company owning the conduits and/or
mains. The CONTRACTOR shall notify the companies and obtain their permission
before making any crossing or revisions. In the event lines other than those shown
on the drawing are encountered, and in the opinion of the Department revision
of the line is necessary for the construction of the project, the CONTRACTOR will
be reimbursed for the extra cost of the crossing or revision provided the utility can't
fix the problem themselves. Any overhead cables, buried cables, conduits or gas
mains shown on plans and damaged by the CONTRACTOR shall be repaired, at
his/her expense, to the satisfaction of the Department and of the utility.
C. The CONTRACTOR shall not remove any water or sanitary sewer lines except as
directed by the Department or as required by the drawing and specification, and
shall adequately brace and protect them from any damage during construction.
Any existing water main or sewer main or lateral damaged by the CONTRACTOR's
operations will be repaired by the Owner's maintenance forces at the
CONTRACTOR's expense. The CONTRACTOR shall notify the OWNER immediately
after damaging any pipe.
D. The location of utility lines serving individual properties may or may not be shown
on the drawings. All plans must be reviewed by the respective Owner of the
utilities and locations verified. If service lines are encountered which are not shown
on the plans or are shown in the wrong location, the CONTRACTOR shall notify the
- - ---------- OWNER-of-th-e utility -and -the -Department for relocation off he lines If the lines are
broken or damaged from construction and were not shown or were shown
erroneously, the CONTRACTOR shall not be liable for the cost of repairs.
8.22 Construction Stakes, Lines and Grades. It shall be the responsibility of the
CONTRACTOR to confer with the Consultant or Department and satisfy himself/herself as
to the accuracy of the controls prior to the commencement of work.
A. The Consultant or Department will provide necessary data to begin construction,
however, it shall be the responsibility of the CONTRACTOR to provide all grade
stakes, etc. along with any surveying needed to produce a finished product.
8.23 Source of Supply and Quality Requirements. The materials used on the work shall
meet all quality requirements of the contract. All materials not conforming to the
requirements of the specification shall be considered as unacceptable and all such
materials will be rejected and shall be removed immediately from the site of the work
unless otherwise instructed by the Department. No rejected material, the defects of
which have not been corrected, shall be used until approval has been given.
In order to expedite the inspection and testing of materials, the CONTRACTOR shall notify
the Department of his/her proposed sources of materials prior to delivery. All materials
will be inspected, tested and accepted by the Department before incorporation in the
work. Any work in which untested and unaccepted materials are used without approval
or written permission of the Department shall be performed at the CONTRACTOR's risk
and may be considered as unacceptable and unauthorized.
At the option of the Department, materials may be approved at the source of supply
before delivery is started. If it is found after trial that sources of supply for previously
approved materials do not produce specified products, the CONTRACTOR shall furnish
materials from other sources. The successful bidder may be required to furnish a complete
statement of the origin, composition, and manufacture of any or all materials to be used
in the construction of the work together with samples, which samples may be subjected
to tests to determine their quality and fitness for the work.
8.24 Contractor's Plant and Plant Inspection (if applicable). For providing plant, tools,
and equipment; for furnishing, erecting, maintaining and removing the construction
plant, construction roads, camps, sanitary convenience, temporary water supply, de -
watering and other temporary works; for furnishing insurance, bonds, drawings, records,
payment of fees, defense of suits, and any all incidental requirements, whether or not
they are enumerated in this paragraph, the CONTRACTOR shall receive no direct
payment. Compensation for them shall be considered as having been included in the
prices stipulated for the bid items, the payment for which, calculated in the manner
specified, shall constitute the total compensation due CONTRACTOR for the
performance of this contract.
The Department may undertake the inspection of materials at the source. In the event
plant inspection is undertaken, the following conditions shall be met:
A. The Department shall have the cooperation and assistance of the CONTRACTOR
and -the -producer -with -whom (s)he-has contracted for materials:
B. The Department shall have full entry at all times to such parts of the plant as may
concern the manufacture or production of the materials being furnished.
C. If required by the Department, the CONTRACTOR shall arrange for an approved
building forthe use of the inspector, such building to be located conveniently near
the plant, independent of any building used by the material producer.
D. Adequate safety measures shall be provided and maintained.
It is understood that the OWNER reserves the right to retest all materials prior to
incorporation into the work which have been tested and accepted at the source of
supply after the same have been developed and to reject all materials which, when
retested, do not meet the requirements of these specifications.
8.25 Inspection of Work. Inspectors employed by the Department will be authorized to
inspect all materials and each part or detail of the work done. Such inspection may
extend to all or any part of the work and to the preparation, fabrication, or manufacture
of the materials to be used. The inspector will not be authorized to alter or waive the
provisions of the contract.
The Department shall be allowed access to all parts of the work and shall be furnished
with such information and assistance by the CONTRACTOR as is required to make a
complete and detailed inspection.
If the Department requests it, the CONTRACTOR, at any time before acceptance of the
work, shall remove or uncover such portions of the finished work as may be directed.
After examination, the CONTRACTOR shall restore said portions of the work to the
standard required by the specifications. Should the work thus exposed or examined
prove acceptable, the uncovering, or removing, and the replacing of the covering or
making good of the parts removed will be paid for as extra work. Should the work so
exposed or examined prove unacceptable, the uncovering or removing, and the
replacing of covering or making good of the parts removed, will be at the
CONTRACTOR's expense.
Any work done or materials used without inspection by the Owner's representative may
be ordered removed and replaced at the CONTRACTOR's expense. The Department
must be notified within twenty-four (24) hours before placement of any concrete,
asphalt, or pipe and an inspector must be present during these operations. The inspector
will not be authorized to issue instructions contrary to the plans and specifications, or to
act as foreman for the CONTRACTOR.
8.26 Removal of Unacceptable and Unauthorized Work. All work which does not
conform to the requirements of the contract will be considered as unacceptable.
Unacceptable work, whether the results of poor workmanship, use of defective materials,
damage through carelessness, or any other cause, shall be removed immediately and
---- ----replaced-in on- acceptable- manner-
Work done contrary to the instructions of the Department, work done beyond the line
shown on the plans, or any extra work done without authority, will be considered as
unauthorized and will not be paid for under the provisions of the contract. Work so done
may be ordered removed or replaced at the CONTRACTOR's expense.
Upon failure on the part of the CONTRACTOR to comply with any order of the
Department made under the provisions of this article, the Department will have the
authority to cause unacceptable work to be remedied or removed and replaced and
unauthorized work to be removed and to deduct the costs from any monies due or to
become due to the CONTRACTOR.
Any defects in workmanship or materials will be corrected by the CONTRACTOR at no
additional expense to the OWNER. Any and all adjustments called to the attention of
the CONTRACTOR by the OWNER will be corrected within a reasonable time. The term
"reasonable" will be interpreted as being within thirty (30) days or less, unless the OWNER
agrees to extend this schedule.
8.27 Load Restrictions. The CONTRACTOR shall comply with all legal load restrictions in
the hauling of materials on public roads beyond the limits of the project. The operation
of equipment of such weight or so loaded as to cause damage to structures or the
roadway or to any other type of construction will not be permitted. The CONTRACTOR
shall be responsible for all damage done by his/her hauling equipment.
8.28 Maintenance During Construction. The CONTRACTOR shall maintain the work during
construction and until the project is accepted. This maintenance shall constitute
continuous and effective work prosecuted day by day, with adequate equipment and
forces to the end that the construction will be kept in satisfactory condition at all times.
All cost of maintenance work during construction and before the project is accepted
shall be included in the bid on the various pay items and the CONTRACTOR will not be
paid an additional amount for such work.
8.29 Failure to Maintain Construction. If the CONTRACTOR, at any time, fails to comply
with the provisions of maintenance, the Department will immediately notify the
CONTRACTOR of such non-compliance. If the CONTRACTOR fails to remedy
unsatisfactory maintenance within 24 hours after receipt of such notice, the Department
may immediately proceed to maintain the project, and the entire cost of this
maintenance will be deducted from monies due or to become due the CONTRACTOR
on this contract.
8.30 Final Inspection. Upon due notice from the CONTRACTOR of presumptive
completion of the entire project, the Department will inspect with the CONTRACTOR. If
all construction provided for and contemplated by the contract is found completed to
his/her satisfaction, that inspection shall constitute the final inspection.
If, however, the inspection discloses any work, in whole or in part, as being unsatisfactory,
-- ---the -Department -will-give-the-CONTRACTOR- the necessary instructions for correction of --
.
same, and the CONTRACTOR shall immediately comply with and execute such
instructions. Upon correction of the work, another inspection will be made which shall
constitute the final inspection provided the work has been satisfactorily completed.
8.31 Laws to be Observed. The CONTRACTOR shall keep fully informed of all Federal and
State laws, all local laws, ordinances, and regulations and all orders and decrees of
bodies or tribunals having any jurisdiction or authority, which in any manner may affect
those engaged or employed on the work, or which in any way affect the conduct of the
work. The CONTRACTOR shall at all times observe and comply with all such laws,
ordinances, regulations, orders and decrees; and shall protect and indemnify the OWNER
and its representatives against any claim or liability arising from or based on the violation
of any such law, ordinance, regulations, order, or decree, whether by himself/herself or
his/her employees.
8.32 Contractor and their Employees.
A. The CONTRACTOR and Subcontractors employed upon the work shall and will be
required to conform to the labor laws of the State of Oklahoma and the various
acts amendatory and supplementary thereto, and to all laws, ordinances, and
legal requirements applicable thereto.
B. The CONTRACTOR agrees to comply with all terms of relating to equal
employment opportunity.
C. The CONTRACTOR shall employ competent, experienced persons for
performance of the work embraced in this contract; and shall promptly discharge
any and all incompetent or otherwise unsatisfactory employees.
D. The CONTRACTOR and each Subcontractor shall pay the contributions required
by the Social Security Act, U.S. Current Tax Payment Act (withholding tax) and the
public laws of the State and shall accept exclusive liability for said contributions.
The CONTRACTOR further shall indemnify and hold harmless the OWNER on
account of any such contributions assessed against the OWNER.
E. The CONTRACTOR agrees to keep an accurate record showing the names and
occupation of all employees, including the employees of any Subcontractor,
employed on the contract and also showing the actual wages paid to each of
the employees, which record shall be open at all reasonable hours to the
inspection of the OWNER or the Commissioner of Labor, State of Oklahoma.
F. The CONTRACTOR further agrees that it (and CONTRACTOR's Subcontractors, if
any) will not fail or refuse to hire or discharge any individual, or otherwise
discriminate against any individual with respect to this compensation, terms,
conditions, or privileges of employment, because of such individual's race, color,
religion, sex, age or national origin, and further agrees that it will not (nor will its
Subcontractors, if any) limit segregate or classify its employees in any way which
would deprive or tend to deprive any individual of employment opportunities or
otherwise adversely affect his/her status as an employee, because of such
- -------individual's-race, color, —religion, sex; ages -physical handicap or national origin.
CONTRACTOR further agrees with the OWNER that this contract may be
terminated by the OWNER in the event there shall be a violation of any of the
provisions of this paragraph, upon notice in writing given, and all monies to
become due pursuant to any other provisions of this contract from the date of
termination shall thereafter be forfeited the CONTRACTOR being entitled only to
monies expended and services performed up to and including the date of
termination.
8.33 Patented Devices, Materials and Processes. If the CONTRACTOR employs any
design, device, material, or process covered by letters of patent or copyright, they shall
provide for such use by suitable legal agreement with the patentee or OWNER. The
CONTRACTOR and the surety shall indemnify and save harmless the OWNER, any
affected third party from any and all claims for infringement by reason of the use of any
such patented design, device, material, or process, or any trademark or copyright, and
shall indemnify the OWNER for any costs, expenses, and damages which it may be
obliged to pay by reason of any infringement, at any time during the prosecution or after
the completion of the work.
8.34 Public Convenience and Safety. The CONTRACTOR shall comply with all applicable
Federal, State, and local laws governing safety, health and sanitation.
A. The CONTRACTOR shall provide all safeguards, safety devices and protective
equipment and take any other needed actions, on his/her own responsibility or as
the Department may determine, reasonably necessary to protect property in
connection with the performance of the work covered by the contract.
B. Materials stored on site shall be so placed and the work shall, at all times, be so
conducted as to cause no greater obstruction to the traveling public than is
considered necessary by the Department.
8.35 Contractor's Responsibility for Work. The performance of the contract and the work,
as well as the full dollar amount of the contract, is at the risk of the CONTRACTOR. The
CONTRACTOR shall take all responsibility of the work, and shall bear all losses from any
cause whatsoever, including, but not limited to, losses resulting because of the amount
or character of the work, or because the nature of the land in or on which the work is
done is different from what is assumed or expected, or on account of the weather, floods,
fire, windstorm, or other actions of the elements, or any cause or causes whatsoever for
which the OWNER is not responsible.
If the work or any part or parts thereof is destroyed or damaged from any of the aforesaid
causes prior to Owner's final acceptance of some, the CONTRACTOR, at CONTRACTOR's
expense, shall restore the same or remedy the damage.
8.36 Assignment and Subletting of Contract. The CONTRACTOR shall give his/her
personal attention to the fulfillment of this contract.
A. CONTRACTOR shall not let, assign, or transfer it or his/his right, title, or interest in or
to the same or any part thereof, by attorney or otherwise, or sublet any part of the
work to any other person without the previous consent of the OWNER in writing.
B. Should any Subcontractor fail to perform in a satisfactory manner the work
undertaken by him/her, his/her subcontract shall be immediately terminated by
the CONTRACTOR upon notice from the OWNER.
C. The CONTRACTOR shall be as fully responsible to the OWNER for the acts and
omissions of persons directly employed by them, as (s)he is for the acts and
omissions of persons directly employed by him/her. Nothing contained in these
Project Documents shall create any contractual relationship between any
Subcontractor and the OWNER.
8.37 Time and Progress.
A. The work shall be commenced on or after the date of the Notice to Proceed
from the OWNER. The CONTRACTOR agrees that the work shall be prosecuted
regularly, diligently, and uninterruptedly at a uniform rate of progress so as to
insure completion within the number of days stated in the Bid Proposal. It is
expressly understood and agreed that the said time for the completion of the
work described herein is a reasonable time for the completion of the same.
B. The CONTRACTOR is required to furnish the Department with progress
schedules, in a format approved by the Department, setting forth in detail the
procedure (s)he proposes to follow, and giving the dates on which (s)he
expects to start and to complete separate portions of the work. If at any time,
in the opinion of the Department, proper progress is not being maintained,
such changes shall be made in the schedule of operations which will satisfy
the Department that the work will be completed within the period stated in
the proposal.
C. Except as otherwise required for the safety or protection of persons or the
Work or property at the site or adjacent thereto, and except as otherwise
stated in the Project Documents, all Work shall be performed during regular
working hours, and the CONTRACTOR will not permit overtime work or the
performance of Work on Saturday, Sunday, or any legal holiday without the
Owner's written consent given after prior written notice to the Engineer. The
CONTRACTOR is to compensate the OWNER for any charges incurred by the
OWNER for the inspection of the Work outside regular business hours.
D. It is further agreed that time is of the essence of each and every portion off his
contract and the specifications wherein a definite and certain time is fixed for
the performance of any act whatsoever; and where under the contract an
allowance of additional time for the completion of any work is made, the new
time fixed by such extension shall be of the essence of this contract.
E. Should the CONTRACTOR be delayed in the final completion of the work by
""" _---------- any"act"or"neglect-of the OWNER or Consultant, or of any employees of either, "
or by strikes, injunctions, fire, or other cause or causes outside of and beyond
the control of the CONTRACTOR and which, in the opinion of the Department,
could have been neither anticipated nor avoided, then an extension of time
sufficient to compensate for the delay, as determined by the Department,
shall be granted by the OWNER, provided, the CONTRACTOR shall give the
OWNER and the Department notice in writing of the cause of the delay in
each case within ten (10) days after the delay.
F. Time extensions may be granted for unusually inclement weather occurring
during any given month. The CONTRACTOR's progress schedule must include
these anticipated adverse weather delays in all weather -dependent
activities.
G. Anticipated weather delays (days) included in the contract period at time of
award are based on the following:
Monthly Anticipated Adverse Weather Delay
Work Days Based on Five (5) Day Work Week
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
10 6 8 6 6 4 3 3 6 5 3 6
H. Time extensions to the contract period will be granted only when the delay
has been documented with OWNER in a timely manner and OWNER agrees
that the delay actually occurred and affects work in progress.
I. Extensions of time will not be granted for delays caused by inadequate or
insufficient construction force or the failure of the CONTRACTOR to place
orders for equipment or materials a sufficient time in advance to ensure
delivery when needed.
J. Any extension of time by the OWNER shall not release the CONTRACTOR and
surety herein from the payment of liquidated damages for a period of time
not included in the original contract or the time extension as herein provided.
K. Failure to complete project within specified time, asset forth in this contract,
may be grounds for disqualification for future consideration for contracts
with the City of Owasso.
8.38 Character of Workers, Methods and Equipment. The CONTRACTOR shall at all times
employ sufficient labor and equipment for prosecuting the several classes of work to full
completion in the manner and time required by these specifications.
All workers shall have sufficient skill and experience to perform the work assigned to them.
Workers engaged in special work or skilled work shall have sufficient experience in such
work and in the operation of the equipment required to perform all work properly and
satisfactorily.
Any person employed by the CONTRACTOR or by any Subcontractor who does not
perform his/her work properly and skillfully or is intemperate or disorderly shall, at the
written request of the Department, be removed forthwith by the CONTRACTOR or
Subcontractor employing such person, and shall not be employed again in any portion
of the work without the approval of the Department.
Should the CONTRACTOR fail to remove such person or persons as required above, or fail
to furnish suitable and sufficient personnel for the proper prosecution of the work, the
Department may suspend the work by written notice until such orders are complied with.
8.39 Limitation of Operations. The CONTRACTOR shall conduct the work at all times in
such a manner and sequence to the satisfaction off he Department. (S)he shall not open
up work to the prejudice or detriment of work already started.
8.40 Contractor's Right of Protest. If the CONTRACTOR considers any work demanded
of him/her to be outside the requirements of the contract, or considers any record or
ruling of the Department to be unfair, (s)he shall, immediately upon such work being
demanded or such record or ruling being made, ask for written instructions or decisions,
whereupon (s)he shall proceed without delay to perform the work or to conform to the
record or ruling. Within ten (10) days after the date of receipt of written instructions or
decisions, (s)he shall file a written protest with the Department, stating clearly and in detail
the basis of his/her objections. Except for such protest and objections as are made of
record in the manner herein specified and within the time stated, the records, rulings,
instructions, or decision of the Department shall be final and conclusive.
8.41 Right of Owner to Terminate Contract. If the work to be done under this contract
shall be abandoned by the CONTRACTOR, or if this contract shall be assigned by him/her
otherwise than as herein provided, or if the CONTRACTOR should be adjudged as
bankrupt, or if a general assignment of his/her assets be made for the benefit of his
creditors, or a receiver should be appointed for the CONTRACTOR or any of his/her
property; or if at any time the Department shall certify in writing that the performance of
the work under this contract is being unnecessarily delayed, or that the CONTRACTOR is
willfully violating any of the conditions or covenants of this contract or the specifications
therefore, or that (s)he is executing the same in bad faith or otherwise not in accordance
with the terms of this contract; or if the work be not substantially completed within the
time named for its completion, or within the time to which such completion date may be
extended then the OWNER may serve written notice upon the CONTRACTOR and his/her
surety of said Owner's intention to terminate this contract, and unless within five (5) days
after the serving of such notice upon the CONTRACTOR a satisfactory arrangement is
made for the continuance thereof, this contract shall cease and terminate. In the event
of such termination, the OWNER shall immediately serve notice thereof upon the surety
and CONTRACTOR, and the surety shall have the right to take over and complete the
work, provided, however, that if the surety does not commence performance thereof
within thirty (30) days from the date of said notice of termination, the OWNER may take
over the work and prosecute same to completion, by contract, or otherwise for the
account and at the expense of the CONTRACTOR; and the CONTRACTOR and his/her
surety shall be liable to the OWNER for any and all cost sustained by the OWNER by reason
-- of-
such-prosecution-and-compfetiorr.-Irrsuchevent the OWNER may takepossessionoff
and utilize in completing the work, all such materials, equipment, tools and plant as may
be on the site of the work and necessary therefore.
8.42 Final Acceptance. When the work has been completed, the Department shall
carefully measure and determine the as -built quantities of each class of work as shown
in the schedule of bid items and such extra work performed by order of the Department.
The aggregate cost of the work done and the materials furnished shall constitute the
amount due for the completed work. All prior estimates and payments shall be subject
to correction in the final estimate and payment. It shall be the duty of the Department
to determine when the work is completed and the contract fulfilled, and to recommend
its acceptance by the OWNER. The work specified to be performed shall not be
considered finally accepted until all the work has been accepted by the City of Owasso
and its Trust Authorities.
8.43 Contractor's Obligation after Acceptance. CONTRACTOR further agrees without
cost other than is specially provided for in this contract, at any and all times during the
guaranty period following the completion and final acceptance of the work embraced
in this contract, without notice from OWNER, to refill all trenches or ditches that may sink
or settle; and to repair all breaks or failures that may occur in the construction work due
to defective material or workmanship; and to indemnify, save harmless and defend
OWNER from any and all suits and actions of every description brought against the
OWNER for, or on account of injuries or damages alleged to have been received or
sustained by any party or parties by reason of, or arising out of the failure of CONTRACTOR
to refill all trenches or ditches; and to repair all breaks or failures of said construction work,
which said injuries or damages are alleged to have been received during the guaranty
period from the final acceptance of the work hereunder; and to pay any and all
judgments that might be rendered against the OWNER in any suits and actions, together
with such expenses or attorney's fees expended or incurred by the OWNER in the defense
thereof.
8.44 Payment or Acceptance Not a Waiver by Owner. Neither acceptance by the
OWNER or the Department, or any employee of either, nor any order by the OWNER for
payment of money, or the payment thereof, nor any taking of possession by OWNER, nor
the granting of any extension of time, shall operate as a waiver of any rights or powers of
OWNER hereunder, and in the event that after the work hereunder has been accepted
and final payment made, it should be discovered that any part of this contract has not
been fully performed or has been done in a faulty or improper manner, the CONTRACTOR
shall immediately remedy such defect, or in the event of neglect to do so within a
reasonable time after notice thereof, shall be liable for the damage caused thereby, as
OWNER may elect. The acceptance of the work or final payment therefore shall be no
bar to suit against the CONTRACTOR or surety, or both.
IN WITNESS WHEREOF, the parties hereby have signed this Agreement in duplicate.
One counterpart has been delivered to CONTRACTOR, the other belongs to OWNER. All
portions of the Project Documents have been signed by OWNER and CONTRACTOR.
This Agreement will be effective on October 21, 2025.
OWNER:
By
Paul Loving, Vice Mayor
(SEAL)
ATTEST:
Juliann M. Stevens, City Clerk
APPROVED AS TO FORM & CONTENT:
Julie Lombardi, City Attorney
Address for giving notices:
200 South Main Street
Owasso, OK 74055
CONTRACTOR:
By
Title
EXHIBIT "A"
PAY ESTIMATE FORM (TYPICAL)
CITY OF OWASSO, OKLAHOMA
Royola Park Restroom Improvement Project
PAY ESTIMATE NO,
PERIOD:
CONTRACTOR
BID AMOUNT OF ORIGINAL CONTRACT: $
CONTRACT ADJUSTMENTS: _ $
ADJUSTED BID AMOUNT: $
TOTAL COMPLETE WORK: $
MATERIALS STORED (per attached tabulation): $
LESS 10% RETAINAGE: $
TOTAL EARNED LESS 10% RETAINAGE: $
PERCENTAGE OF PROJECT COMPLETION:
LESS PREVIOUS PAYMENTS:
AMOUNT DUE THIS ESTIMATE:
The undersigned Contractor certifies that to the best of the Contractor's knowledge, information and
belief the Work covered by this Payment Estimate has been completed in accordance with Project
Documents, that all amounts have been paid by the Contractor for Work which previous Payment
Estimates were issued and payments received from the Owner, and that current payment shown herein
is now due.
CONTRACTOR NAME:
By:
Project Manager
State of
County of:
Subscribed & sworn to before me this _day of
My Commission Expires:
Recommended for Payment by:
Date:
Notary Public
20
Date
Approved for Payment by:
City of Owasso Date
CONTINUATION SHEET Page of
Application and Certification for Payment, containing Contractor's signed Certification is
attached.
Application Number: Application Date:
Period to:
In tabulations below, amounts are stated to the nearest dollar. Use Column I on Contracts where
variable retainage for line items may apply.
A
B
C
D
E (cont) ❑
ITEM
NO.
DESCRIPTION
OF WORK
SCHEDULED
VALUE
WORK COMPLETED
FROM PREVIOUS
APPLICATION
WORK COMPLETED
THIS PERIOD
❑ (cont) F
G
H
I
MATERIALS
PRESENTLY STORED
TOTAL COMPLETED
AND TO DO RED
(D + E + f)
(GEC)
BALANCE
TO FINISH
(C-G)
RETAINAGE
NOTE: At bottom of each column, run totals.
CLAIM OR INVOICE AFFIDAVIT
STATE OF OKLAHOMA )
) SS
COUNTY OF )
The undersigned (Architect, Contractor, Supplier, Engineer or Supervisory Official), of
lawful age, being first duly sworn, on oath says that this (Invoice, Claim or Contract) is true
and correct. Affiant further states that the (work, services or materials) as shown by this
Invoice or Claim have been (completed or supplied) in accordance with the Plans,
Specifications, orders or requests furnished to the Affiant. Affiant further states that (s)he
has made no payment, nor given, nor donated, or agreed to pay, give, or donate, either
directly or indirectly, to any elected official, officer, or employee of the State, County, or
City of money or any other thing of value to obtain payment or the award of this
contract.
Contractor or Supplier
Subscribed and sworn to before me this day of
Notary Public
Commission #
My Commission Expires:
EXHIBIT "B"
CITY OF OWASSO, OKLAHOMA
Contractor and Engineer Payment Schedule
INVOICES ARE TO BE SUBMITTED FOR THE REGULARLY SCHEDULED CITY COUNCIL MEETINGS
ONLY.
The CONTRACTOR or engineer shall have his/her pay request in by 5:00 p.m. on the first
day of the month unless the first falls on a Saturday, Sunday or Holiday, then it will be the
next working day. Pay requests are, therefore, due on the following dates:
January
- 01/04/26
May
- 05/3/26
September -
09/01/26
February
- 02/01/26
June
- 06/l/26
October -
10/01/26
March
- 03/01 /26
July
- 07/1 /26
November -
1 1 /02/25
April
- 04/01/26
August
- 08/2/26
December -
12/01/25
Failure to meet the above dates and time may result in payment being delayed until the
following pay cycle.
EXHIBIT "C"
CERTIFICATION OF TAX-EXEMPT PUBLIC PROJECT
The City of Owasso, Oklahoma hereby certifies that has duly
entered into a public contract pursuant to the law for the following purposes, to -
wit:
Rayola Park Restroom Improvement Project for the City of Owasso, Oklahoma
to be constructed as indicated in the bid specifications as awarded by the
Owasso City Council on 2025.
Accordingly, under the provisions of 68 O.S. § 1356(1), the sale of tangible personal
property or services necessary for carrying out such public contract to the
contractor or any sub -contractor to such public contract are exempt from sales
tax.
Any contractor or sub -contractor of such public contract shall certify, in writing,
on the copy of the invoice or sales ticket to be retained by the vendor that the
purchases are necessary for carrying out such public contract with the City of
Owasso.
CITY OF OWASSO, OKLAHOMA
M1
City Clerk
6d
we v r• RuLC M,.nuic...Mm
TO: The Honorable Mayor and City Council
FROM: David Hurst, Fire Chief
SUBJECT: Grant Award -Staffing for Adequate Fire and Emergency Response (SAFER)
DATE: October 16, 2025
BACKGROUND:
The Staffing for Adequate Fire and Emergency Response (SAFER) Grant Program provides funding
directly to fire departments to help increase the number of trained, front-line firefighters in
communities. The Owasso Fire Department submitted an application to FEMA seeking assistance
to enhance staffing levels necessary to meet increasing service demands and maintain
compliance with national response and safety standards.
AWARDED GRANT FUNDING:
FEMA has approved the City's application and awarded a SAFER Grant in the amount of
$1,828,416.91. The grant performance period is January 12, 2025, through January 12, 2028.
The SAFER Grant funding will support nine (9) firefighter positions for a period of three years,
covering 75% of salary and benefit costs for the first two (2) years and 35% for year three (3).
Acceptance of this grant will:
• Improve emergency response capabilities and reduce response times throughout the City
of Owasso.
• Support the department's ability to maintain adequate daily staffing and enhance
firefighter safety.
• Reduce overtime costs while meeting the operational needs of a growing community.
• Ensure continued alignment with NFPA standards and FEMA readiness expectations
At the conclusion of the grant period, the City will assume funding responsibility for the nine (9)
positions for an additional year to maintain staffing levels achieved under the grant.
The total grant award is $1,828,416.91 and is fully funded through FEMA's Assistance to Firefighters
Grant Program. Grant administration and financial tracking will be coordinated through the Fire
Department and Finance Department to ensure compliance with all federal reporting
requirements.
FUNDING:
In order to comply with SAFER Grant requirements, full funding for the nine (9) firefighter positions
must be included in the remaining FY 2025/2026 budget year.
If the grant is approved, a budget amendment will be necessary in the Half Penny Sales Tax
Fund (Fire) to increase estimated revenues by $370,625.05 and appropriations for expenditures
by $269,572.00. These funds will be allocated to support the nine (9) firefighter positions, with 75%
---reimbursable-through the_SAFER_Gront _— _- _ _-
GRANT RECOMMENDATION:
Staff recommends acceptance of the Staffing for Adequate Fire and Emergency Response
(SAFER) Grant in the amount of $1,828,416.91, and authorization to execute all necessary
documents.
BUDGET AMENDMENT RECOMMENDATION:
Staff recommends approval of a budget amendment in the Half Penny Sales Tax Fund (Fire),
increasing the estimated revenues by $370,625 and the appropriation for expenditures by
$269,572.
ATTACHMENT:
FEMA SAFER Grant Award Letter
Award Letter
Effective date: 09/24/2025
Arami Goldstein
OWASSO, CITY OF
PO BOX 180
OWASSO, OK 74055
EMW-2024-FF-00158
Dear Arami Goldstein,
U.S. Department of Homeland Security
Washington, D.C. 20472
001 FEMA
Congratulations on behalf of the Department of Homeland Security. Your application submitted for the
Fiscal Year (FY) 2024 Staffing for Adequate Fire and Emergency Response (FF) Grant funding
opportunity has been approved in the amount of $1,828,416.91 in Federal funding.
As a condition of this award, you are required to contribute non -Federal funds equal to or greater than
the non -Federal share percentage in the following table:
Year Non -Federal Share: Percentage of
Actual Costs
First Year
Second
Year
Third Year
Federal Share: Percentage of
Actual Costs
25% 75%
25% 75%
65% 35%
Before you request and receive any of the Federal funds awarded to you, you must establish
acceptance of the award through the FEMA Grants Outcomes (FEMA GO) system. By accepting this
award, you acknowledge that the terms of the following documents are incorporated into the terms of
your award:
Summary Award Memo - included in this document
Agreement Articles - included in this document
Obligating Document - included in this document
2024 FF Notice of Funding Opportunity (NOFO) - incorporated by reference
Please make sure you read, understand, and maintain a copy of these documents in your official file for
this award.
Sincerely,
Stacey Street
Deputy Assistant Administrator
Grants Program Directorate
Summary Award Memo
Program: Fiscal Year 2024 Staffing for Adequate Fire and Emergency Response
Recipient: OWASSO, CITY OF
UEI-EFT: KAUTL4LKD6M1
Award number: EMW-2024-FF-00158
Summary description of award
The purpose of the SAFER Grant Program is to provide funding directly to fire departments and
volunteer firefighter interest organizations to assist in increasing the number of firefighters to help
communities meet industry minimum standards and attain 24-hour staffing to provide adequate
protection from fire and fire -related hazards, and to fulfill traditional missions of fire departments. After
careful consideration, FEMA has determined that the recipient's project or projects submitted as part of
the recipient's application and detailed in the project narrative as well as the request details section of
the application — including budget information — was consistent with the SAFER Grant Program's
purpose and was worthy of award.
Except as otherwise approved as noted in this award, the information you provided in your application
for Fiscal Year (FY) 2024 Staffing for Adequate Fire and Emergency Response (SAFER) Grant funding
is incorporated into the terms and conditions of this award. This includes any documents submitted as
part of the application.
Position Cost Limit
The usual cost of a first -year firefighter in your department at the time your application was submitted
was $988,333.47. The maximum amount of Federal funding provided to the recipient is limited to the
following:
Year Federal Funding Cap Percent I Federal Funding Cap Amount per Firefighter
First Year
Second Year
Third Year
75%
$741,250.10
75%
$741,250.10
35%
$345,916.71
Amount awarded
The amount of the award is detailed in the attached Obligating Document for Award. The cost share
amounts described in this award letter are based on the approved total project cost; however, the
Federal funding available is limited based on the applicable position cost limit and the applicable cost
share as applied to actual costs.
The following are the total approved budgeted estimates for object classes for all funded firefighter
positions for this award (including Federal share plus your cost share, if applicable, as applied to the
estimated costs):
Object Class
First Year
Second Year
Third Year
Total
Personnel
$594,247.32
$594,247.32
$594,247.32
$1,782,741.96
Fringe benefits
$394,086.15
$394,086.15
$394,086.15
$1,182,258.45
Travel
$0,00
$0.00
$0.00
$0.00
Equipment
$0.00
$0.00
$0.00
$0.00
Supplies
$0.00 j
$0.00
$0.00
$0.00
Contractual
$0.00
$0.00
$0.00
$0.00
Construction
$0.00
$0.00
$0.00
$0.00
Other
$0.00
$0.00
$0.00
$0.00
Indirect charges
$0.00
$0.00
$0.00
$0.00
Approved scope of work
After review of your application, FEMA has approved the below scope of work. Justifications are
provided for any differences between the scope of work in the original application and the approved
scope of work under this award. You must submit scope or budget revision requests for FEMA's prior
approval, via an amendment request, as appropriate per 2 C.F.R. § 200.308 and the FY2024 FF
NOFO.
Approved request details:
Hiring of Firefighters
New, Additional Firefighter(s)
BENEFITS FUNDED
Required benefits included in the annual benefits amount are: Unemployment, Workers Comp,
Medicare, Retirement, Matching 457, Aetna Health Insurance, Dental, Vision, and Life Insurance.
The average cost for Aetna Health Insurance is $28,488.00 (Family $40,620.00, Employee Only
$14,496.00, and Employee plus one $30,348.00). [Year 1 Total Benefits $43,787.35:
Unemployment ($282, 0.6%), Workers Comp ($1,935.01, 4.4%), Medicare ($1,020.2812.3%)
Retirement ($9,850.98122.5%), Matching 457 ($703.641 1.6%), Aetna ($28,488.00165.1%),
Dental ($1,308.0013%), Vision ($156.001 0.4%), Life Insurance ($43.4410.1%)]
NUMBER OF ANNUAL ANNUAL TOTALPER
FIREFIGHTERS SALARY PRICE BENEFITS FIREFIGHTER
9 $66,027.48 $43,787.35 $109,814.83
3 YEAR TOTAL
$2,965,000.41
Agreement Articles
Program: Fiscal Year 2024 Staffing for Adequate Fire and Emergency Response
Recipient: OWASSO, CITY OF
UEI-EFT: KAUTL4LKD6M1
Award number: EMW-2024-FF-00158
Table of contents
Article Assurance, Administrative Requirements, Cost Principles, Representations, and
1 Certifications
Article General Acknowledgements and Assurances
2
Article Acknowledgement of Federal Funding from DHS
3
Article Activities Conducted Abroad
4
Article Age Discrimination Act of 1975
5
Article Americans with Disabilities Act of 1990
6
Article Best Practices for Collection and Use of Personally Identifiable Information
7
CHIPS and Science Act of 2022, Public Law 117-167 CHIPS
Civil Rights Act of 1964 — Title VI
Civil Rights Act of 1968
Communication and Cooperation with the Department of Homeland Security and
Immigration Officials
Copyright
Debarment and Suspension
Drug -Free Workplace Regulations
Article Duplicative Costs
15
Article Education Amendments of 1972 (Equal Opportunity in Education Act) — Title IX
16
Article Energy Policy and Conservation Act
'17
Article Equal Treatment of Faith -Based Organizations
18
Article Anti -Discrimination
19
Article False Claims Act and Program Fraud Civil Remedies
Federal Debt Status
Federal Leadership on Reducing Text Messaging while Driving
Fly America Act of 1974
Hotel and Motel Fire Safety Act of 1990
John S. McCain National Defense Authorization Act of Fiscal Year 2019
Limited English Proficiency (Civil Rights Act of 1964, Title VI)
Lobbying Prohibitions
Article National Environmental Policy Act
28
Article National Security Presidential Memorandum-33 (NSPM-33) and provisions of the
29 CHIPS and Science Act of 2022, Pub. L. 117-167, Section 10254
Article Non -Supplanting Requirement
30
Article Notice of Funding Opportunity Requirements
31
Article Patents and Intellectual Property Rights
32
Article Presidential Executive Orders
33
Article Procurement of Recovered Materials
34
Article Rehabilitation Act of 1973
35
Article Reporting Recipient Integrity and Performance Matters
36
Article Reporting Subawards and Executive Compensation
37
Article Required Use of American Iron, Steel, Manufactured Products, and Construction
38 Materials
Article SAFECOM
39
Article Subrecipient Monitoring and Management
40
Article System for Award Management and Unique Entity Identifier Requirements
41
Article Termination of a Federal Award
42
Article Terrorist Financing
43
Article Trafficking Victims Protection Act of 2000(TVPA)
44
Article Uniting and Strengthening America by Providing Appropriate Tools Required to
45 Intercept and Obstruct Terrorism (USA PATRIOT) Act of 2001, Pub. L.107-56
Article Use of DHS Seal, Logo and Flags
46
Article Whistleblower Protection Act
47
Article Environmental Planning and Historic Preservation (EHP) Review
48
Article Applicability of DHS Standard Terms and Conditions to Tribal Nations
49
Article Acceptance of Post Award Changes
50
Article Disposition of Equipment Acquired Under the Federal Award
51
Article Prior Approval for Modification of Approved Budget
52
Article Indirect Cost Rate
53
Article Build America, Buy America Act (BABAA) Required Contract Provision & Self-
54 Certification
Article Award Performance Goals
55
Article Termination of the Federal Award (Updated)
56
Article Payment Information (Updated)
57
Article Non -Applicability of Specific Agreement Articles
58
Article Non -Applicability of Specific Agreement Articles
59
Article 1 Assurance, Administrative Requirements, Cost Principles,
Representations, and Certifications
i. Recipients must complete either the Office of Management and Budget (OMB)
Standard Form 424B Assurances - Non- Construction Programs, or OMB Standard
Form 424D Assurances - Construction Programs, as applicable. Certain
assurances in these documents may not be applicable to your program and the
DHS financial assistance office (DHS FAO) may require applicants to certify
additional assurances. Applicants are required to fill out the assurances, as
instructed.
Article 2 General Acknowledgements and Assurances
Recipients are required to follow the applicable provisions of the Uniform
Administrative Requirements, Cost Principles, and Audit Requirements for Federal
Awards in effect as of the federal award date and located in Title 2, Code of Federal
Regulations, Part 200 and adopted by DHS at 2 C.F.R. § 3002.10. All recipients
and subrecipients must acknowledge and agree to provide DHS access to records,
accounts, documents, information, facilities, and staff pursuant to 2 C.F.R. §
200.337. I. Recipients must cooperate with any DHS compliance reviews or
compliance investigations. II. Recipients must give DHS access to examine and
copy records, accounts, and other documents and sources of information related to
the federal award and permit access to facilities and personnel. III. Recipients must
submit timely, complete, and accurate reports to the appropriate DHS officials and
maintain appropriate backup documentation to support the reports. IV. Recipients
must comply with all other special reporting, data collection, and evaluation
requirements required by law, federal regulation, Notice of Funding Opportunity,
federal award specific terms and conditions, and/or DHS Component program
guidance. Organization costs related to data and evaluation are allowable. The
definition of data and evaluation costs is in 2 C.F.R. § 200.455(c), the full text of
which is incorporated by reference. V. Recipients must complete DHS Form 3095
within 60 days of receipt of the Notice of Award for the first award under which this
term applies. For further instructions and to access the form, please visit:
https://www.d h s.gov/civi I -rig htsresources-recipients-d hs-fi n ancial-assistance.
Article 3 Acknowledgement of Federal Funding from DHS
Recipients must acknowledge their use of federal award funding when issuing
statements, press releases, requests for proposal, bid invitations, and other
documents describing projects or programs funded in whole or in part with federal
award funds.
Article 4 Activities Conducted Abroad
Recipients must coordinate with appropriate government authorities when
performing project activities outside the United States obtain all appropriate
licenses, permits, or approvals.
Article 5 Age Discrimination Act of 1975
Recipients must comply with the requirements of the Age Discrimination Act of
1975, Pub. L. No. 94-135 (codified as amended at Title 42, U.S. Code § 6101 et
seq.), which prohibits discrimination on the basis of age in any program or activity
receiving federal financial assistance.
Article 6 Americans with Disabilities Act of 1990
Recipients must comply with the requirements of Titles I, II, and III of the Americans
with Disabilities Act, Pub. L. No. 101-336 (1990) (codified as amended at 42 U.S.C.
§§ 12101-12213), which prohibits recipients from discriminating on the basis of
disability in the operation of public entities, public and private transportation
systems, places of public accommodation, and certain testing entities.
Article 7 Best Practices for Collection and Use of Personally Identifiable Information
(1) Recipients who collect personally identifiable information (PII) as part of carrying
out the scope of work under a federal award are required to have a publicly
available privacy policy that describes standards on the usage and maintenance of
the PH they collect. (2) Definition. DHS defines "PII" as any information that permits
the identity of an individual to be directly or indirectly inferred, including any
information that is linked or linkable to that individual. Recipients may also find the
DHS Privacy Impact Assessments: Privacy Guidance and Privacy Template as
useful resources respectively.
Article 8 CHIPS and Science Act of 2022, Public Law 117-167 CHIPS
(1) Recipients of DHS research and development (R&D) awards must report to the
DHS Component research program office any finding or determination of sex based
and sexual harassment and/or an administrative or disciplinary action taken against
principal investigators or co -investigators to be completed by an authorized
organizational representative (AOR) at the recipient institution. (2) Notification. An
AOR must disclose the following information to agencies within 10 days of the
date/the finding is made, or 10 days from when a recipient imposes an
administrative action on the reported individual, whichever is sooner. Reports
should include: (a) Award number, (b) Name of PI or Co -PI being reported, (c)
Awardee name, (d) Awardee address, (e) AOR name, title, phone, and email
address, (f) Indication of the report type: (i) Finding or determination has been made
that the reported individual violated awardee policies or codes of conduct, statutes,
or regulations related to sexual harassment, sexual assault, or other forms of
harassment, including the date that the finding was made. (ii) Imposition of an
administrative or disciplinary action by the recipient on the reporting individual
related to a finding/determination or an investigation of an alleged violation of
recipient policy or codes of conduct, statutes, or regulations, or other forms of
harassment. (iii) The date and nature of the administrative/disciplinary action,
including a basic explanation or description of the event, which should not disclose
personally identifiable information regarding any complaints or individuals involved.
Any description provided must be consistent with the Family Educational Rights in
Privacy Act. (3) Definitions. (a) An "authorized organizational representative (AOR)"
is an administrative official who, on behalf of the proposing institution, is empowered
to make certifications and representations and can commit the institution to the
conduct of a project that an agency is being asked to support as well as adhere to
various agency policies and award requirements. (b) "Principal investigators and
co -principal investigators" are award personnel supported by a grant, cooperative
agreement, or contract under Federal law. (c) A "reported individual" refers to
recipient personnel who have been reported to a federal agency for potential sexual
harassment violations. (d) "Sex based harassment" means a form of sex
discrimination and includes harassment based on sex, sex stereotypes, sex
characteristics, pregnancy or related conditions, sexual orientation, and gender
identity. (e) "Sexual harassment" means unwelcome sexual advances, requests for
sexual favors, and other verbal or physical conduct of a sexual nature when this
conduct explicitly or implicitly affects an individual's employment, unreasonably
interferes with an individual's work performance, or creates an intimidating, hostile,
or offensive work environment, whether such activity is carried out by a supervisor
or by a co-worker, volunteer, or contractor.
Article 9 Civil Rights Act of 1964—Title VI
Recipients must comply with the requirements of Title VI of the Civil Rights Act of
1964, Pub. L. No. 88-352 (codified as amended at 42 U.S.C. § 2000d et seq.),
which provides that no person in the United States will, on the grounds of race,
color, or national origin, be excluded from participation in, be denied the benefits of,
or be subjected to discrimination under any program or activity receiving federal
financial assistance. DHS implementing regulations for the Act are found at 6 C.F.R.
Part 21. Recipients of a federal award from the Federal Emergency Management
Agency (FEMA) must also comply with FEMA's implementing regulations at 44
C.F.R. Part 7.
Article 10 Civil Rights Act of 1968
Recipients must comply with Title Vill of the Civil Rights Act of 1968, Pub. L. No.
90284 (codified as amended at 42 U.S.C. § 3601 et seq.) which prohibits recipients
from discriminating in the sale, rental, financing, and advertising of dwellings, or in
the provision of services in connection. therewith, on the basis of race, color,
national origin, religion, disability, familial status, and sex, as implemented by the
U.S. Department of Housing and Urban Development at 24 C.F.R. Part 100. The
prohibition on disability discrimination includes the requirement that new multifamily
housing with four or more dwelling units— i.e., the public and common use areas
and individual apartment units (all units in buildings with elevators and ground -floor
units in buildings without elevators) —be designed and constructed with certain
accessible features. (See 24 C.F.R. Part 100, Subpart D.)
Article 11 Communication and Cooperation with the Department of Homeland
Security and Immigration Officials
(1) All recipients and other recipients of funds under this award must agree that they
will comply with the following requirements related to coordination and cooperation
with the Department of Homeland Security and immigration officials: (a) They must
comply with the requirements of 8 U.S.C. §§ 1373 and 1644. These statutes
prohibit restrictions on information sharing by state and local government entities
with DHS regarding the citizenship or immigration status, lawful or unlawful, of any
individual. Additionally, 8 U.S.C. § 1373 prohibits any person or agency from
prohibiting, or in any way restricting, a Federal, State, or local government entity
from doing any of the following with respect to information regarding the immigration
status of any individual: 1) sending such information to, or requesting or receiving
such information from, Federal immigration officials; 2) maintaining such
information; or 3) exchanging such information with any other Federal, State, or
local government entity; (b) They must comply with other relevant laws related to
immigration, including prohibitions on encouraging or inducing an alien to come to,
enter, or reside in the United States in violation of law, 8 U.S.C. § 1324(a)(1)(A)(iv),
prohibitions on transporting or moving illegal aliens, 8 U.S.C. § 1324(a)(1)(A)(ii),
prohibitions on harboring, concealing, or shielding from detection illegal aliens, 8
U.S.C. § 1324(a)(1)(A)(iii), and any applicable conspiracy, aiding or abetting, or
attempt liability regarding these statutes; (c) That they will honor requests for
cooperation, such as participation in joint operations, sharing of information, or
requests for short term detention of an alien pursuant to a valid detainer. A
jurisdiction does not fail to comply with this requirement merely because it lacks the
necessary resources to assist in a particular instance; (d) That they will provide
access to detainees, such as when an immigration officer seeks to interview a
person who might be a removable alien; and (a) That they will not leak or otherwise
publicize the existence of an immigration enforcement operation. (2) The recipient
must certify under penalty of perjury pursuant to 28 U.S.C. § 1746 and using a form
that is acceptable to DHS, that it will comply with the requirements of this term.
Additionally, the recipient agrees that it will require any subrecipients or contractors
to certify in the same manner that they will comply with this term prior to providing
them with any funding under this award. (3) The recipient agrees that compliance
with this term is material to the Government's decision to make or continue with this
award and that the Department of homeland Security may terminate this grant, or
take any other allowable enforcement action, if the recipient fails to comply with this
term.
Article 12 Copyright
Recipients must affix the applicable copyright notices of 17 U.S.C. §§ 401 or 402 to
any work first produced under federal awards and also include an
acknowledgement that the work was produced under a federal award (including the
federal award number and federal awarding agency). As detailed in 2 C.F.R. §
200.315, a federal awarding agency reserves a royalty -free, nonexclusive, and
irrevocable right to reproduce, publish, or otherwise use the work for federal
purposes and to authorize others to do so.
Article 13 Debarment and Suspension
Recipients must comply with the non -procurement debarment and suspension
regulations implementing Executive Orders 12549 and 12689 set forth at 2 C.F.R.
Part 180 as implemented by DHS at 2 C.F.R. Part 3000. These regulations prohibit
recipients from entering into covered transactions (such as subawards and
contracts) with certain parties that are debarred, suspended, or otherwise excluded
from or ineligible for participation in federal assistance programs or activities.
Article 14 Drug -Free Workplace Regulations
Recipients must comply with drug -free workplace requirements in Subpart B (or
Subpart C, if the recipient is an individual) of 2 C.F.R. Part 3001, which adopts the
Government- wide implementation (2 C.F.R. Part 182) of the Drug -Free Workplace
Act of 1988 (41 U.S.C. §§ 8101-8106).
Article 15 Duplicative Costs
Recipients are prohibited from charging any cost to this federal award that will be
included as a cost or used to meet cost sharing requirements of any other federal
award in either the current or a prior budget period. See 2 C.F.R. § 200.403(f).
However, recipients may shift costs that are allowable under two or more federal
awards where otherwise permitted by federal statutes, regulations, or the federal
award terms and conditions.
Article 16 Education Amendments of 1972 (Equal Opportunity in Education Act) —
Title IX
Recipients must comply with the requirements of Title IX of the Education
Amendments of 1972, Pub. L. No. 92-318 (codified as amended at 20 U.S.C. §
1681 et seq.), which provide that no person in the United States will, on the basis of
sex, be excluded from participation in, be denied the benefits of, or be subjected to
discrimination under any educational program or activity receiving federal financial
assistance. DHS implementing regulations are codified at 6 G.F.R. Part 17.
Recipients of a federal award from the Federal Emergency Management Agency
(FEMA) must also comply with FEMA's implementing regulations at 44 C.F.R. Part
19.
Article 17 Energy Policy and Conservation Act
Recipients must comply with the requirements of the Energy Policy and
Conservation Act, Pub. L. No. 94-163 (1975) (codified as amended at 42 U.S.C. §
6201 et seq.), which contain policies relating to energy efficiency that are defined in
the state energy conservation plan issued in compliance with this Act.
Article 18
Equal Treatment of Faith -Based Organizations
It is DHS policy to ensure the equal treatment of faith -based organizations in social
service programs administered or supported by DHS or its component agencies,
enabling those organizations to participate in providing important social services to
beneficiaries. Recipients must comply with the equal treatment policies and
requirements contained in 6 C.F.R. Part 19 and other applicable statutes,
regulations, and guidance governing the participations of faith -based organizations
in individual DHS programs.
Article 19 Anti -Discrimination
Recipients must comply with all applicable Federal anti -discrimination laws material
to the government's payment decisions for purposes of 31 U.S.C. § 372(b)(4). (1)
Definitions. As used in this clause - (a) DEI means "diversity, equity, and inclusion."
(b) DEIA means "diversity, equity, inclusion, and accessibility." (c) Discriminatory
equity ideology has the meaning set forth in Section 2(b) of Executive Order 14190
of January 29, 2025. (d) Federal anti -discrimination laws mean Federal civil rights
law that protect individual Americans from discrimination on the basis of race, color,
sex, religion, and national origin. (e) Illegal immigrant means any alien, as defined in
8 U.S.C. § 1101(a)(3), who has no lawful immigration status in the United States.(2)
Grant award certification. (a) By accepting the grant award, recipients are certifying
that: (i) They do not, and will not during the term of this financial assistance award,
operate any programs that advance or promote DEI, DEIA, or discriminatory equity
ideology in violation of Federal anti -discrimination laws; and (ii) They do not engage
in and will not during the term of this award engage in, a discriminatory prohibited
boycott. (iii) They do not, and will not during the term of this award, operate any
program that benefits illegal immigrants or incentivizes illegal immigration. (3) DHS
reserves the right to suspend payments in whole or in part and/or terminate financial
assistance awards if the Secretary of Homeland Security or her designee
determines that the recipient has violated any provision of subsection (2). (4) Upon
suspension or termination under subsection (3), all funds received by the recipient
shall be deemed to be in excess of the amount that the recipient is determined to be
entitled to under the Federal award for purposes of 2 C.F.R. § 200.346. As such, all
amounts received will constitute a debt to the Federal Government that may be
pursued to the maximum extent permitted by law.
Article 20 False Claims Act and Program Fraud Civil Remedies
Recipients must comply with the requirements of the False Claims Act, 31 U.S.C.
§§ 3729- 3733, which prohibit the submission of false or fraudulent claims for
payment to the Federal Government. (See 31 U.S.C. §§ 3801-3812, which details
the administrative remedies for false claims and statements made.)
Article 21 Federal Debt Status
All recipients are required to be non -delinquent in their repayment of any federal
debt. Examples of relevant debt include delinquent payroll and other taxes, audit
disallowances, and benefit overpayments. See OMB Circular A-129.
Article 22 Federal Leadership on Reducing Text Messaging while Driving
Recipients are encouraged to adopt and enforce policies that ban text messaging
while driving recipient -owned, recipient -rented, or privately owned vehicles when on
official government business or when performing any work for or on behalf of the
Federal Government. Recipients are also encouraged to conduct the initiatives of
the type described in Section 3(a) of Executive Order 13513.
Article 23 Fly America Act of 1974
Recipients must comply with Preference for U.S. Flag Air Carriers (a list of certified
air carriers can be found at: Certificated Air Carriers List I US Department of
Transportation, https://www.transportation.gov/policy/aviation-policy/certificated-
aircarriers-list)for international air transportation of people and property to the extent
that such service is available, in accordance with the International Air
Transportation Fair Competitive Practices Act of 1974, 49 U.S.C. § 40118, and the
interpretative guidelines issued by the Comptroller General of the United States in
the March 31, 1981, amendment to Comptroller General Decision B-138942.
Article 24 Hotel and Motel Fire Safety Act of 1990
Recipients must ensure that all conference, meeting, convention, or training space
funded entirely or in part by federal award funds complies with the fire prevention
and control guidelines of Section 6 of the Hotel and Motel Fire Safety Act of 1990,
15 U.S.C.§ 2225a.
Article 25 John S. McCain National Defense Authorization Act of Fiscal Year 2019
Recipients, subrecipients, and their contractors and subcontractors are subject to
the prohibitions described in section 889 of the John S. McCain National Defense
Authorization Act for Fiscal Year 2019, Pub. L. No. 115-232 (2018) and 2 C.F.R. §§
200.216, 200.327, 200.471, and Appendix II to 2 C.F.R. Part 200. The statute - as
it applies to DHS recipients, subrecipients, and their contractors and subcontractors
- prohibits obligating or expending federal award funds on certain
telecommunications and video surveillance products and contracting with certain
entities for national security reasons.
Article 26 Limited English Proficiency (Civil Rights Act of 1964, Title VI)
Recipients must comply with Title VI of the Civil Rights Act of 1964 (42 U.S.C. §
2000d at seq.) prohibition against discrimination on the basis of national origin,
which requires that recipients of federal financial assistance take reasonable steps
to provide meaningful access to persons with limited English proficiency (LEP) to
their programs and services. For additional assistance and information regarding
language access obligations, please refer to the DHS Recipient Guidance:
https://www.dhs.gov/guidance-published-help- department-supported-
organizationsprovide-meaningful-access-people-limited and additional resources
on http://www.lep.gov.
Article 27 Lobbying Prohibitions
Recipients must comply with 31 U.S.C. § 1352 and 6 C.F.R. Part 9, which provide
that none of the funds provided under a federal award may be expended by the
recipient to pay any person to influence, or attempt to influence an officer or
employee of any agency, a Member of Congress, an officer or employee of
Congress, or an employee of a Member of Congress in connection with any federal
action related to a federal award or contract, including any extension, continuation,
renewal, amendment, or modification. Per 6 C.F.R. Part 9, recipients must file a
lobbying certification form as described in Appendix A to 6 C.F.R. Part 9 or
available on Grants.gov as the Grants.gov Lobbying Form and file a lobbying
disclosure form as described in Appendix B to 6 C.F.R. Part 9 or available on
Grants.gov as the Disclosure of Lobbying Activities (SF-LLL).
Article 28 National Environmental Policy Act
Recipients must comply with the requirements of the National Environmental Policy
Act of 1969, Pub. L. No. 91-190 (1970) (codified as amended at 42 U.S.C. § 4321
at seq.) (NEPA) and the Council on Environmental Quality (CEO) Regulations for
Implementing the Procedural Provisions of NEPA, which require recipients to use
all practicable means within their authority, and consistent with other essential
considerations of national policy, to create and maintain conditions under which
people and nature can exist in productive harmony and fulfill the social, economic,
and other needs of present and future generations of Americans.
Article 29 National Security Presidential Memorandum-33 (NSPM-33) and provisions
of the CHIPS and Science Act of 2022, Pub. L.117-167, Section 10254
(1) Recipient research institutions ('covered institutions") must comply with the
requirements in NSPM-33 and provisions of Pub. L.117-167, Section 10254
(codified at 42 U.S.C. § 18951) certifying that the institution has established and
operates a research security program that includes elements relating to: (a)
cybersecurity; (b) foreign travel security; (c) research security training; and (d)
export control training, as appropriate. (2) Definition. "Covered institutions" means
recipient research institutions receiving federal Research and Development (R&D)
science and engineering support "in excess of $50 million per year."
Article 30 Non -Supplanting Requirement
Recipients of federal awards under programs that prohibit supplanting by law must
ensure that federal funds supplement but do not supplant non-federal funds that, in
the absence of such federal funds, would otherwise have been made available for
the same purpose.
Article 31 Notice of Funding Opportunity Requirements
All the instructions, guidance, limitations, scope of work, and other conditions set
forth in the Notice of Funding Opportunity (NOFO) for this federal award are
incorporated by reference. All recipients must comply with any such requirements
set forth in the NOFO. If a condition of the NOFO is inconsistent with these terms
and conditions and any such terms of the federal award, the condition in the NOFO
shall be invalid to the extent of the inconsistency. The remainder of that condition
and all other conditions set forth in the NOFO shall remain in effect.
Article 32 Patents and Intellectual Property Rights
Recipients are subject to the Bayh-Dole Act, 35 U.S.C. § 200 et seq. and applicable
regulations governing inventions and patents, including the regulations issued by
the Department of Commerce at 37 C.F.R. Part 401 (Rights to Inventions Made by
Nonprofit Organizations and Small Business Firms under Government Awards,
Contracts, and Cooperative Agreements) and the standard patent rights clause set
forth at 37 C.F.R. § 401.14.
Article 33 Presidential Executive Orders
Recipients must comply with the requirements of Presidential Executive Orders
related to grants (also known as federal assistance and financial assistance), the
full text of which are incorporated by reference.
Article 34 Procurement of Recovered Materials
States, political subdivisions of states, and their contractors must comply with
Section 6002 of the Solid Waste Disposal Act, Pub. L. No. 89-272 (1965) (codified
as amended by the Resource Conservation and Recovery Act at 42 U.S.C. § 6962)
and 2 C.F.R. § 200.323. The requirements of Section 6002 include procuring only
items designated in guidelines of the Environmental Protection Agency (EPA) at 40
C.F.R. Part 247 that contain the highest percentage of recovered materials
practicable, consistent with maintaining a satisfactory level of competition.
Article 35 Rehabilitation Act of 1973
Recipients must comply with the requirements of Section 504 of the Rehabilitation
Act of 1973, Pub. L. No. 93-112 (codified as amended at 29 U.S.C. § 794), which
provides that no otherwise qualified handicapped individuals in the United States
will, solely by reason of the handicap, be excluded from participation in, be denied
the benefits of, or be subjected to discrimination under any program or activity
receiving federal financial assistance.
Article 36 Reporting Recipient Integrity and Performance Matters
If the total value of any currently active grants, cooperative agreements, and
procurement contracts from all federal awarding agencies exceeds $10,000,000 for
any period of time during the period of performance of the federal award, then the
recipient must comply with the requirements set forth in the government -wide
federal award term and condition for Recipient Integrity and Performance Matters is
in 2 C.F.R. Part 200, Appendix XII, the full text of which is incorporated by
reference.
Article 37 Reporting Subawards and Executive Compensation
For federal awards that total or exceed $30,000, recipients are required to comply
with the requirements set forth in the government -wide federal award term and
condition on Reporting Subawards and Executive Compensation set forth at 2
C.F.R. Part 170, Appendix A, the full text of which is incorporated by reference.
Article 38 Required Use of American Iron, Steel, Manufactured Products, and
Construction Materials
(1) Recipients of a federal award from a financial assistance program that provides
funding for infrastructure are hereby notified that none of the funds provided under
this federal award may be used for a project for infrastructure unless: (a) all iron and
steel used in the project are produced in the United States —this means all
manufacturing processes, from the initial melting stage through the application of
coatings, occurred in the United States; (b) all manufactured products used in the
project are produced in the United States —this means the manufactured product
was manufactured in the United States; and the cost of the components of the
manufactured product that are mined, produced, or manufactured in the United
States is greater than 55 percent of the total cost of all components of the
manufactured product, unless another standard for determining the minimum
amount of domestic content of the manufactured product has been established
under applicable law or regulation; and (c) all construction materials are
manufactured in the United States —this means that all manufacturing processes
for the construction material occurred in the United States. (2) The Buy America
preference only applies to articles, materials, and supplies that are consumed in,
incorporated into, or affixed to an infrastructure project. As such, it does not apply to
tools, equipment, and supplies, such as temporary scaffolding, brought to the
construction site and removed at or before the completion of the infrastructure
project. Nor does a Buy America preference apply to equipment and furnishings,
such as movable chairs, desks, and portable computer equipment, that are used at
or within the finished infrastructure project but are not an integral part of the
structure or permanently affixed to the infrastructure project. (3) Waivers When
necessary, recipients may apply for, and the agency may grant, a waiver from these
requirements. The agency should notify the recipient for information on the process
for requesting a waiver from these requirements. (a) When the Federal agency has
determined that one of the following exceptions applies, the federal awarding official
may waive the application of the domestic content procurement preference in any
case in which the agency determines that: (i) applying the domestic content
procurement preference would be inconsistent with the public interest; (ii) the types
of iron, steel, manufactured products, or construction materials are not produced in
the United States in sufficient and reasonably available quantities or of a
satisfactory quality; or (iii) the inclusion of iron, steel, manufactured products, or
construction materials produced in the United States will increase the cost of the
overall project by more than 25 percent. (b) A request to waive the application of the
domestic content procurement preference must be in writing. The agency will
provide instructions on the format, contents, and supporting materials required for
any waiver request. Waiver requests are subject to public comment periods of no
less than 15 days and must be reviewed by the Made in America Office. (c) There
may be instances where a federal award qualifies, in whole or in part, for an existing
waiver described at 'Buy America' Preference in FEMA Financial Assistance
Programs for Infrastructure I FEMA.gov. (4) Definitions. The definitions applicable to
this term are set forth at 2 C.F.R. § 184.3, the full text of which is incorporated by
reference.
Article 39
SAFECOM
Recipients receiving federal awards made under programs that provide emergency
communication equipment and its related activities must comply with the
SAFECOM Guidance for Emergency Communication Grants, including provisions
on technical standards that ensure and enhance interoperable communications.
The SAFECOM Guidance is updated annually and can be found at Funding and
Sustainment I CISA.
Article 40 Subrecipient Monitoring and Management
Pass -through entities must comply with the requirements for subrecipient
monitoring and management as set forth in 2 C.F.R. §§ 200.331-333.
Article 41 System for Award Management and Unique Entity Identifier Requirements
Recipients are required to comply with the requirements set forth in the
governmentwide federal award term and condition regarding the System for Award
Management and Unique Entity Identifier Requirements in 2 C.F.R. Part 25,
Appendix A, the full text of which is incorporated reference.
Article 42 Termination of a Federal Award
(1) By DHS. DHS may terminate a federal award, in whole or in part, for the
following reasons: (a) If the recipient fails to comply with the terms and conditions of
the federal award; (b) With the consent of the recipient, in which case the parties
must agree upon the termination conditions, including the effective date, and in the
case of partial termination, the portion to be terminated; or (c) Pursuant to the terms
and conditions of the federal award, including, to the extent authorized by law, if the
federal award no longer effectuates the program goals or agency priorities. (3) By
the Recipient. The recipient may terminate the federal award, in whole or in part, by
sending written notification to DHS stating the reasons for such termination, the
effective date, and in the case of partial termination, the portion to be terminated.
However, if DHS determines that the remaining portion of the federal award will not
accomplish the purposes for which the federal award was made, DHS may
terminate the federal award in its entirety. (4) Notice. Either party will provide written
notice of intent to terminate for any reason to the other party no less than 30
calendar days prior to the effective date of the termination. (5) Compliance with
Closeout Requirements for Terminated Awards. The recipient must continue to
comply with closeout requirements in 2 C.F.R. §§ 200.344200.345 after an award is
terminated.
Article 43 Terrorist Financing
Recipients must comply with Executive Order 13224 and applicable statutory
prohibitions on transactions with, and the provisions of resources and support to,
individuals and organizations associated with terrorism. Recipients are legally
responsible for ensuring compliance with the Executive Order and laws.
Article 44 Trafficking Victims Protection Act of 2000(TVPA)
Recipients must comply with the requirements of the government -wide federal
award term and condition which implements Trafficking Victims Protection Act of
2000, Pub. L. No. 106-386, § 106 (codified as amended at 22 U.S.C. § 7104). The
federal award term and condition is in 2 C.F.R. § 175.105, the full text of which is
incorporated by reference.
Article 45 Uniting and Strengthening America by Providing Appropriate Tools
Required to Intercept and Obstruct Terrorism (USA PATRIOT) Act of 2001,
Pub. L.107-56
Recipients must comply with the requirements of Pub. L. 107-56, Section 817 of the
USA PATRIOT Act, which amends 18 U.S.C. §§ 175-175c.
Article 46 Use of DHS Seal, Logo and Flags
Recipients must obtain written permission from DHS prior to using the DHS seals,
logos, crests, or reproductions of flags, or likenesses of DHS agency officials. This
includes use of DHS component (e.g., FEMA, CISA, etc.) seals, logos, crests, or
reproductions of flags, or likenesses of component officials.
Article 47 Whistleblower Protection Act
Recipients must comply with the statutory requirements for Whistleblower
protections in 10 U.S.0 § 470141 U.S.C. § 4712.
Article 48 Environmental Planning and Historic Preservation (EHP) Review
DHS/FEMA funded activities that could have an impact on the environment are
subject to the FEMA EHP review process. This review does not address all federal,
state, and local requirements. Acceptance of federal funding requires the recipient
to comply with all federal, state, and local laws. DHS/FEMA is required to consider
the potential impacts to natural and cultural resources of all projects funded by
DHS/FEMA grant funds, through its EHP review process, as mandated by: the
National Environmental Policy Act; Endangered Species Act; National Historic
Preservation Act of 1966, as amended; Clean Water Act; Clean Air Act; National
Flood Insurance Program regulations; and any other applicable laws, regulations
and executive orders. General guidance for FEMA's EHP process is available on
the DHS/FEMA Website. Specific applicant guidance on how to submit information
for EHP review depends on the individual grant program. Applicants should contact
their grant Program Officer to be put into contact with EHP staff responsible for
assisting their specific grant program. The FEMA EHP review process must be
completed before funds are released to carry out the proposed project, otherwise,
DHS/FEMA may not be able to fund the project due to noncompliance with EHP
laws, executive orders, regulations, and policies. DHS/FEMA may also need to
perform a project closeout review to ensure the applicant complied with all required
EHP conditions identified in the initial review. If ground disturbing activities occur
during construction, the applicant will monitor the ground disturbance, and if any
potential archaeological resources are discovered, the applicant will immediately
cease work in that area and notify the pass -through entity, if applicable, and
DHS/FEMA. EO 11988, Floodplain Management, and EO 11990, Protection of
Wetlands, require that all federal actions in or affecting the floodplain or wetlands be
reviewed for opportunities to relocate, and be evaluated for social, economic,
historical, environmental, legal, and safety considerations. FEMA's regulations at
44 C.F.R. Part 9 implement the EOs and require an eight -step review process if a
proposed action is in a floodplain or wetland or has the potential to affect or be
affected by a floodplain or wetland. The regulation also requires that the federal
agency provide public notice of the proposed action at the earliest possible time to
provide the opportunity for public involvement in the decision -making process (44
C.F.R. § 9.8). Where there is no opportunity to relocate the federal action, FEMA is
required to undertake a detailed review to determine what measures can be taken
to minimize future damages to the floodplain or wetland.
Article 49 Applicability of DHS Standard Terms and Conditions to Tribal Nations
The DHS Standard Terms and Conditions are a restatement of general
requirements imposed upon recipients and flow down to sub -recipients as a matter
of law, regulation, or executive order. If the requirement does not apply to Tribal
Nations, or there is a federal law or regulation exempting its application to Tribal
Nations, then the acceptance by Tribal Nations, or acquiescence to DHS Standard
Terms and Conditions does not change or alter its inapplicability to a Tribal Nation.
The execution of grant documents is not intended to change, alter, amend, or
impose additional liability or responsibility upon the Tribal Nations where it does not
already exist.
Article 50 Acceptance of Post Award Changes
In the event FEMA determines that an error in the award package has been made,
or if an administrative change must be made to the award package, recipients will
be notified of the change in writing. Once the notification has been made, any
subsequent requests for funds will indicate recipient acceptance of the changes to
the award. Please email FEMA Grant Management Operations at: ASK-
GMD@fema.dhs.gov for any questions.
Article 51 Disposition of Equipment Acquired Under the Federal Award
When original or replacement equipment acquired under this award is no longer
needed for the original project or program or for other activities currently or
previously supported by a federal awarding agency, the non -state recipient or
subrecipient (including subrecipients of a State or Tribal Nation), must request
instructions from FEMA to make proper disposition of the equipment pursuant to 2
C.F.R. section 200.313(e). State recipients must follow the disposition requirements
in accordance with State laws and procedures. 2 C.F.R. section 200.313(b). Tribal
Nations must follow the disposition requirements in accordance with Tribal laws
and procedures noted in 2 C.F.R. section 200.313(b); and if such laws and
procedures do not exist, then Tribal Nations must follow the disposition instructions
in 2 C.F.R. section 200.313(e).
Article 52 Prior Approval for Modification of Approved Budget
Before making any change to the FEMA approved budget for this award, a written
request must be submitted and approved by FEMA as required by 2 C,F.R. section
200.308. For purposes of non -construction projects, FEMA is utilizing its discretion
to impose an additional restriction under 2 C.F.R. section 200.308(i) regarding the
transfer of funds among direct cost categories, programs, functions, or activities.
For awards with an approved budget where the federal share is greater than the
simplified acquisition threshold (currently $250,000) and where the cumulative
amount of such transfers exceeds or is expected to exceed ten percent (10%) of the
total budget FEMA last approved, transferring funds among direct cost categories,
programs, functions, or activities is unallowable without prior written approval from
FEMA. For purposes of awards that support both construction and non -construction
work, 2 C.F.R. section 200.308((f)(9) requires the recipient to obtain prior written
approval from FEMA before making any fund or budget transfers between the two
types of work. Any deviations from a FEMA approved budget must be reported in
the first Federal Financial Report (SF-425) that is submitted following any budget
deviation, regardless of whether the budget deviation requires prior written
approval.
Article 53 Indirect Cost Rate
2 C.F.R. section 200.211(b)(16) requires the terms of the award to include the
indirect cost rate for the federal award. If applicable, the indirect cost rate for the
award is stated in the budget documents or other materials approved by FEMA and
included in the award file.
Article 54 Build America, Buy America Act (BABAA) Required Contract Provision &
Self -Certification
In addition to the DHS Standard Terms & Conditions regarding Required Use of
American Iron, Steel, Manufactured Products, and Construction Materials,
recipients and subrecipients of FEMA financial assistance for programs that are
subject to BABAA must include a Buy America preference contract provision as
noted in 2 C.F.R. section 184.4 and a self -certification as required by the FEMA Buy
America Preference in FEMA Financial Assistance Programs for Infrastructure
(FEMA Interim Policy #207-22-0001). This requirement applies to all subawards,
contracts, and purchase orders for work performed, or products supplied under the
FEMA award subject to BABAA.
Article 55 Award Performance Goals
FEMA will measure the recipient's performance of the grant by comparing the
firefighter hiring activities of new, additional firefighters, rehire laid off firefighters, or
retain firefighters facing layoff OR recruitment and retention activities of volunteer
firefighters who are involved with or trained in the operations of firefighting and
emergency response as requested in its application. In order to measure
performance, FEMA may request information throughout the period of performance.
In its final performance report submitted at closeout, the recipient is required to
report on the recipients increased compliance with the National standards
described in the NOFO.
Article 56 Termination of the Federal Award (Updated)
1. Paragraph C.XL of the FY 2025 DHS Standard Terms and Conditions, v.3 sets
forth a term and condition entitled 'Termination of a Federal Award." The
termination provision condition listed below applies to the grant award and the term
and condition in Paragraph C.XL of the FY 2025 DHS Standard Terms and
Conditions, v.3 does not.
2. Termination of the Federal Award by FEMA
FEMA may terminate the federal award in whole or in part for one of the following
reasons identified in 2 C.F.R. § 200.340:
a. If the recipient or subrecipient fails to comply with the terms and conditions of the
federal award.
b. With the consent of the recipient, in which case FEMA and the recipient must
agree upon the termination conditions. These conditions include the effective date
and, in the case of partial termination, the portion to be terminated.
c. If the federal award no longer effectuates the program goals or agency priorities.
Under this provision, FEMA may terminate the award for these purposes if any of
the following reasons apply:
i. If DHS/FEMA, in its sole discretion, determines that a specific award objective is
ineffective at achieving program goals as described in this NOFO;
ii. If DHS/FEMA, in its sole discretion, determines that an objective of the award as
described in this NOFO will be ineffective at achieving program goals or agency
priorities;
iii. If DHS/FEMA, in its sole discretion, determines that the design of the grant
program is flawed relative to program goals or agency priorities;
iv. If DHS/FEMA, in its sole discretion, determines that the grant program is not
aligned to either the DHS Strategic Plan, the FEMA Strategic Plan, or successor
policies or documents;
v. If DHS/FEMA, in its sole discretion, changes or re-evaluates the goals or
priorities of the grant program and determines that the award will be ineffective at
achieving the updated program goals or agency priorities; or
vi. For other reasons based on program goals or agency priorities described in the
termination notice provided to the recipient pursuant to 2 C.F.R. § 200.341.
vii. If the awardee falls out of compliance with the Agency's statutory or regulatory
authority, award terms and conditions, or other applicable laws.
3. Termination of a Subaward by the Pass -Through Entity
The pass -through entity may terminate a subaward in whole or in part for one of the
following reasons identified in 2 C.F.R. § 200.340:
a. If the subrecipient fails to comply with the terms and conditions of the federal
award
b. With the consent of the subrecipient, in which case the pass -through entity and
the subrecipient must agree upon the termination conditions. These conditions
include the effective date and, in the case of partial termination, the portion to be
terminated.
c. If the pass -through entity's award has been terminated, the pass -through
recipient will terminate its subawards.
4. Termination by the Recipient or Subrecipient
The recipient or subrecipient may terminate the federal award in whole or in part for
the following reasons identified in 2 C.F.R. § 200.340: Upon sending FEMA or the
pass -through entity a written notification of the reasons for such termination, the
effective date, and, in the case of partial termination, the portion to be terminated.
However, if FEMA or the pass -through entity determines that the remaining portion
of the federal award will not accomplish the purposes for which the federal award
was made, FEMA or the pass -through entity may terminate the federal award in its
entirety.
5. Impacts of Termination
a. When FEMA terminates the federal award prior to the end of the period of
performance due to the recipient's material failure to comply with the terms and
conditions of the federal award, FEMA will report the termination in SAM.gov in the
manner described at 2 C.F.R. § 200.340(c).
b. When the federal award is terminated in part or its entirety, FEMA or the pass -
through entity and the recipient or subrecipient remain responsible for compliance
with the requirements in 2 C.F.R. §§ 200.344 and 200.345.
6. Notification Requirements
FEMA or the pass -through entity must provide written notice of the termination in a
manner consistent with 2 C.F.R. § 200.341. The federal award will be terminated on
the date of the notification unless stated otherwise in the notification.
7.Opportunities to Object and Appeals
Where applicable, when FEMA terminates the federal award, the written notification
of termination will provide the opportunity, and describe the process, to object and
provide information challenging the action, pursuant to 2 C.F.R. § 200.342.
8. Effects of Suspension and Termination
The allowability of costs to the recipient or subrecipient resulting from financial
obligations incurred by the recipient or subrecipient during a suspension or after the
termination of a federal award are subject to 2 C.F.R. § 200.343.
Article 57 Payment Information (Updated)
Recipients will submit payment requests in FEMA GO for FY25 awards under this
program.
Instructions to Grant Recipients Pursuing Payments
FEMA reviews all grant payments and obligations to ensure allowability in
accordance with 2 C.F.R. § 200.305. These measures ensure funds are disbursed
appropriately while continuing to support and prioritize communities who rely on
FEMA for assistance. Once a recipient submits a payment request in FEMA GO,
FEMA will review the request. If FEMA approves a payment, it will process the
payment through FEMA GO and the payment will be delivered pursuant to the
recipients SAM.gov financial information. If FEMA disapproves a payment, FEMA
will inform the recipient.
Processing and Payment Timeline
FEMA must comply with regulations governing payments to grant recipients. See 2
C.F.R. § 200.305. For grant recipients other than States, 2 C.F.R. § 200.305(b)(3)
stipulates that FEMA is to make payments on a reimbursement basis within 30 days
after receipt of the payment request, unless FEMA reasonably believes the request
to be improper. For state recipients, 2 C.F.R. § 200.305(a) instructs that federal
grant payments are governed by Treasury -State Cash Management Improvement
Act (CM [A) agreements ("Treasury -State agreement") and default procedures
codified at 31 C.F.R. part 205 and Treasury Financial Manual (TFM) 4A-2000,
"Overall Disbursing Rules for All Federal Agencies." See 2 C.F.R. § 200.305(a).
Treasury -State agreements generally apply to "major federal assistance programs"
that are governed by 31 C.F.R. part 205, subpart A and are identified in the
Treasury -State agreement. 31 C.F.R. §§ 205.2, 205.6. Where a federal assistance
(grant) program is not governed by subpart A, payment and funds transfers from
FEMA to the state are subject to 31 C.F.R. part 205, subpart B. Subpart B requires
FEMA to "limit a funds transfer to a state to the minimum amounts needed by the
state and must time the disbursement to be in accord with the actual, immediate
cash requirements of the state in carrying out a federal assistance program or
project. The timing and amount of funds transfers must be as close as is
administratively feasible to a state's actual cash outlay for direct program costs and
the proportionate share of any allowable indirect costs." 31 C.F.R. § 205.33(a).
Nearly all FEMA grants are not "major federal assistance programs." As a result,
payments to states for those grants are subject to the "default" rules of 31 C.F.R.
part 205, subpart B.
If additional information is needed, a request for information will be issued by FEMA
to the recipient; recipients are strongly encouraged to respond to any additional
FEMA request for information inquiries within three business days. If an adequate
response is not received, the request may be denied, and the entity may need to
submit a new reimbursement request; this will re -start the 30-day timeline.
Submission Process
All non -disaster grant program reimbursement requests must be reviewed and
approved by FEMA prior to drawdowns.
For all non -disaster reimbursement requests (regardless of system), please ensure
submittal of the following information:
1. Grant ID / Award Number
2. Total amount requested for drawdown
3. Purpose of drawdown and timeframe covered (must be within the award
performance period)
4. Subrecipient Funding Details (if applicable).
• Is funding provided directly or indirectly to a subrecipient?
• If no, include statement "This grant funding is not being directed to a subrecipient."
• If yes, provide the following details:
• The name, mission statement, and purpose of each subrecipient receiving funds,
along with the amount allocated and the specific role or activity being reimbursed.
• Whether the subrecipient's work or mission involves supporting aliens, regardless
of whether FEMA funds support such activities.
• Whether the payment request includes an activity involving support to aliens?
• Whether the subrecipient has any diversity, equity, and inclusion practices.
5. Supporting documentation to demonstrate that expenses are allowable,
allocable, reasonable, and necessary under 2 C.F.R. Part 200 and in compliance
with the grant's NOFO, award terms, and applicable federal regulations.
Article 58 Non -Applicability of Specific Agreement Articles
Notwithstanding their inclusion in this award package, the following Agreement
Articles do not apply to this grant award:
1. Communication and Cooperation with the Department of Homeland Security and
Immigration Officials.
2. Paragraph (2)(a)(iii) of Anti -Discrimination.
Article 59 Non -Applicability of Specific Agreement Articles
Notwithstanding their inclusion in this award package, the following Agreement
Article does not apply to this grant award:
Termination of a Federal Award
The intent of this provision is to clarify that Paragraph CYL (Termination of a
Federal Award) of the FY 2025 DHS Standard Terms and Conditions does not
apply to this award. Instead, the Agreement Article titled "Termination of the
Federal Award", or "Termination of the Federal Award (Updated)" applies to this
grant award.
Obligating document
1. Agreement No.
2. Amendment
3. Recipient
4. Type of
5. Control No.
EMW-2024-FF-
No.
No.
Action
WX02142N2025T
00158
N/A
736069613
AWARD
6. Recipient Name and
7. Issuing FEMA Office and
8. Payment Office and
Address
Address
Address
OWASSO, CITY OF
Grant Programs Directorate
FEMA, Financial Services
11933 E 116TH ST N
500 C Street, S.W.
Branch
COLLINSVILLE, OK 74021
Washington DC, 20528-7000
500 C Street, S.W., Room
1-866-927-5646
723
Washington DC, 20742
9. Name of
9a. Phone 10.
Name of FEMA Project
10a.
Recipient Project
No. Coordinator
Phone
Officer
9182320850 Staffing
for Adequate Fire and
No.
Arami Goldstein
Emergency
Response (SAFER) Grant
1-866-
Program
274-0960
11. Effective Date of
12. Method of
13. Assistance
14. Performance
This Action
Payment
Arrangement
Period
03/23/2026 to
09/24/2025
OTHER-FEMA
COST SHARING
03/22/2029
GO
Budget Period
03/23/2026 to
03/22/2029
15. Description of Action a. (Indicate funding data for awards or financial changes)
Program
Accounting
Prior
Amount
Cumulative
Name
Assistance
Data
Total
Awarded
Current Total
Non -Federal
Abbreviation
Listing No.
(ACCS
Award
This Action +
Award
Commitment;
Code)
or (-)
2025-FF-
FF
97.083
P41O-xxxx-
41
$0.00
$1,828,416.91
$1,828,416.91
$1,136,583.50:
4101-D
Totals$0.00
$1,828,416.91
$1,828,416.91
$1,136,583.50',
b. To describe changes other than funding data or financial changes, attach
schedule and check here:
N/A
16FOR NON DISASTER PROGRAM& RECIPIENT IS REQUIRED TO QIGN ALAI
RETURN THREE GOPIES OF THIS DOGUMENT TO FEMA
(3) (See B'oel(7 for
This address)
s not applicable for digitally signed grant agreements
17. RECIPIENT SIGNATORY OFFICIAL (Name and Title) DATE
18. FEMA SIGNATORY OFFICIAL (Name and Title)
DATE
Stacey Street, Deputy Assistant Administrator Grants Program
Directorate 09/24/2025
0_..� So
TO: The Honorable Mayor and City Council
FROM: Roger Stevens, Senior Director
SUBJECT: 2026 Street Rehabilitation Program Proposed Project Listing
DATE: October 16, 2025
BACKGROUND:
Annually, street rehabilitation sites are evaluated and selected based on a comprehensive
assessment of roadway conditions. The selection process is aimed at maximizing the taxpayer's
return on investment by increasing roadway lifecycles and minimizing future maintenance costs
while enhancing overall roadway driving conditions and public safety.
PRIORITY STREET REPAIRS/MAINTENANCE IDENTIFIED:
In August 2025, Public Works staff completed an update to the City's Street inventory. The data
collected for the model was adjusted to reflect changes in segment conditions, and a new
priority listing was generated. The estimated cost for the base project is $2,504,000.00
(Rehabilitation Projects) and $370,000.00 (Maintenance Projects) for a total of $2,874,000.00.
In addition, staff has included alternate rehabilitation projects in the estimated amount of
$546,000.00 and four (4) maintenance projects in the amount of $312,000.00 to maximize the
funds in the event the base bid is less than estimated.
PROJECT FUNDING:
The Capital Improvements Fund (CIP) currently has $1,228,852.00 available. In addition, the Half -
Penny Sales Tax Fund has $850,000.00 allocated for this fiscal year's street repair program. Lastly,
the Transportation Tax Fund has $1,000,000.00 programmed for the 2026 Street Rehabilitation
Project. As a result, total funding available for the 2026 Street Rehabilitation Program is
$3,000,000.00.
RECOMMENDATION:
Staff recommends approval of the following 2026 Street Rehabilitation Program priority sites:
Base Bid Projects -
• North 141st East Avenue, from East 86th Street North to Camelot
East 80th Street North, from North 122nd East Avenue to North 129th East Avenue
West Broadway, from Atlanta to Main Street
• West Service Road, from East 761h Street North to Worley's Nursery
• Champions East - Rejuvenation with HA5
• Champions West - Rejuvenation with HA5
• Mingo Crossing - Rejuvenation with HA5
• Carrington II - Rejuvenation with HA5
• Bailey Medical Drive - Rejuvenation with HA5
Three Lakes Loop— Rejuvenation with HA5____
Page 2
2026 Street Rehabilitation
Alternate Projects -
North 120th East Avenue, from East 76fh Street North to North 80th Street North
Broadway, from Main to Birch Streets
Elm Creek, South/Elm Creek Pond - Rejuvenation with HA5
Double Oaks, N/Elm Creek Pond - Rejuvenation with HA5
Elm Creek, SW Mills Elementary - Rejuvenation with HAS
Lake Ridge Area, - Rejuvenation with HA5
ATTACHMENTS:
2026 Project Sites Summary and Cost estimate
Location Map
2026 STREET REHABILITATION PROGRAM PROPOSED PROJECT LISTING
Location Cost OCI
Base Project
Rehabilitation Projects
N. 141s' East Avenue, E. 86th Street North to Camelot $1,100,000 55
E. 80th Street North, N. 122nd East Ave to N. 129rh East Ave $ 832,000 69
W Broadway, Atlanta to Main St $ 250,000 45
W. Service Road, E. 76th Street North to Worley's Nursery $ 322,000 60
$2,504,000
Preventative Maintenance Projects
Champions East - Rejuvenation with HA5
$ 85,000
85
Champions West - Rejuvenation with HA5
$ 65,000
84
Mingo Crossing - Rejuvenation with HAS
$ 34,000
92
Carrington II - Rejuvenation with HA5
$ 67,000
84
Bailey Medical Drive - Rejuvenation with HAS
$ 56,000
80
Three Lakes Loop - Rejuvenation with HA5
$ 63,000
85
$ 370,000
Base Bid Total
Alternates
$2,874,000
Rehabilitation Projects
N. 1201h East Avenue, E. 76th Street North to N. 80th Street N. $ 305,000 43
Broadway, Main to Birch Streets $ 241,000 55
$ 546,000
Preventative Maintenance Projects
Elm Creek, South/Elm Creek Pond - Rejuvenation with HA5 $ 72,000 82
Double Oaks, N/Elm Creek Pond - Rejuvenation with HA5 $ 75,000 90
• Elm Creek, SW Mills Elem - Rejuvenation with HAS $ 64,000 92
Lake Ridae Area, - Rejuvenation with HAS $101,000 92
$312,000
2026 Street Rehabilitation Program Proposed Project Listing
V = 4500 ft
Location Map
�/pEJlrw.n.n�u. n:,..nq
This map may rzpresents a visual display of related geographic information. Data provided hereon is not guarantee of actual field conditions. To be sure of complete accuracy, please contact the
responsible staff for most up-to-date information.
TO:
The Honorable Mayor and City Council
FROM:
Carly Novozinsky, Finance Director
SUBJECT:
Supplemental Appropriation
Carryover Budgets
DATE:
October 16, 2025
BACKGROUND:
Every year, at the June 30th fiscal year end, there are unspent budgets. While appropriations
were included in the FY 2025 Budget, the actual expenditure for all or part of open items will
occur during FY 2026.
Because the FY 2026 Budget was prepared prior to year-end, and before it was known whether
funds would be expended or not, the fund balances used to develop the budget were
projected as though all non -salary budgets would be expended by year-end. Therefore,
approval of carryover non -salary budgets does not reduce the estimated June 30, 2025, fund
balances.
In order to keep from having purchase orders open for multiple years, past practice of the City is
to close prior year purchase orders at the end of September and re -appropriate the funds in the
subsequent year, along with authorizing the City to re -issue the purchase orders in the new fiscal
year, Since Generally Accepted Accounting Principles (GAAP) do not recognize
encumbrances, closing out old encumbrances where goods and services have not been
received will enable budgetary financial statements to more closely align with audited GAAP
statements.
FY 2026 Current Expenditure Requested Revised
Fund Expenditure Budget Carryover FY 2026 Expenditure Revenue
Budget Carryover
General Fund
$ 71,126,531.00
$ 2,485,079.35
$ 73,611,610.35
$ 67,294.47
Half -Penny Sales Tax (Fire)
12,631,317.00
286,215.61
12,917,532.61
-
Half -Penny SalesTax(Police)
12971,293.00
450,780.70
13,422,073.70
33,220.81
Half -Penny Sales Tax (Streets)
3,049,618.00
1,904,255.94
4,953,873.94
-
Ambulance Service
2,488,187.00
354,680.28
2,842867.28
-
E-911
1,786,445.00
167,000.00
1,953,445.00
-
EmergencySiren
22,700.00
43,609.73
66,309.73
-
Hotel Tax
1,397,489.00
5,000.00
1,402,489.00
-
StormwaterManagement
2,895,850.00
3,514,860.02
6,410,710.02
-
Opioid Settlement
490,000.00
199,066.00
689,066.00
Fleet Maintenance
1,119,057.00
12,174.001
1,131,231.00
-
Self Insurance Funds
11,579,854.00 1
24,983.001
11,604,837.00
_
City of Owasso
Payroll Payment Report
Pay Period Ending 10/04/25
Department
Municipal Court
Managerial
Finance
Human Resources
Community Development
Engineering
Information Technology
Facility Maintenance
Cemetery
Police Grants
Dispatch
Animal Control
Stormwater
Parks
Recreation & Culture
Community Center
Historical Museum
Strong Neighborhoods
Total General Fund
Total Payroll Expenses
$ 11,103.78
43,840.16
33,070.99
21,476.47
40,264.82
38,884.73
38.045.14
20,634.36
2,844.07
330.38
6,068.58
10,858.21
15,078.04
27,092.61
16,383.70
11,622.63
1,117.57
610.46
$ 339,326.70
Ambulance Fund
$
779.03
E911 Communications Fund
$
47,118.99
Economic Development
$
4,401.86
Strong Neighborhoods
$
7,473.35
Stormwater Fund
$
13,030.97
Half Penny - Fire
$
494,257.31
Half Penny - Police
$
419,947.55
Half Penny - Police Grants
$
3,634.49
Half Penny - Streets
$
41,095.93
Vehicle Maintenance
$
25,347.12
Workers Comp
$
2,221.41
CITY OF OWASSO
GENERAL FUND & HALF -PENNY SALES TAX
FISCAL YEAR 2025-2026
Budgetary Basis
Statement of Revenues & Expenditures
As of September 30, 2025
MONTH
YEAR
PERCENT
TO -DATE
TO -DATE
BUDGET
OF BUDGET
REVENUES:
Taxes
$
4,088,686
$
12,149,816
$
46,917,743
25.90%
Licenses & permits
27,258
64,016
274,697
23.30%
Intergovernmental
107,180
292,585
1,190,929
24.57%
Charges for services
74,378
214,671
859,721
24,97%
Fines & forfeits
31,743
106,796
379,711
28.13%
Other
68,892
92,433
127,524
72.48%
Interest
69,022
226,031
756,271
29.89%
TOTAL REVENUES
$
4,467,158
$
13,146,348
$
50,506,596
26.03%
EXPENDITURES:
Personal services
$
(2,444,455)
$
(8,392,568)
$
(33,996,817)
24,69%
Materials & supplies
(226,086)
(412,480)
(1,883,963)
21.89%
Other services
(601,893)
(1,307,397)
(5,759,132)
22.70%
Capital outlay
(546,760)
(893,406)
(1,469,155)
60.81%
TOTAL EXPENDITURES
$
(3,819,194)
$
(11,005,851)
$
(43,109,067)
25.53%
REVENUES OVER EXPENDITURES
$
647,964
$
2,140,4 77
$
7,397,529
TRANSFERS IN (OUT):
Transfers in
$
2,068,298
$
6,193,795
$
24,034,272
25.77%
Transfers out
(3,221,527)
(9,649,338)
(37,010,002)
26.07%<
TOTAL TRANSFERS
$
(1,153,229)
$
(3,455,543)
$
(12,975,730)
26.63%
NET INCOME (LOSS)
$
(505,265)
$
(1,315,046)
$
(5,578,201)
ENCUMBRANCES OUTSTANDING
$
(1,414,998)
FUND BALANCE (Budgetary Basis)
Beginning Balance
18,215,259
18,215,259
Ending Balance
$
15,485,215
$
12,637,058
O:\FINANCE\_DATA\Finance (120)\Accounting\Reports\Current FY\GF Financials
Robert Singletary
Executive Director
October 7, 2025
Mr. Roger Stevens, Public Works Director
City of Owasso
P.O. Box 180
Owasso, Oklahoma 74055-0180
OKLAHOMA
Environmental
Quality
Re: Permit No. SL000072250821
Owasso Parks Maintenance Office Sanitary Sewer Line Extension
Facility No. S-21310
Dear Mr. Stevens:
Kevin Stitt
Governor
Enclosed is Permit No. SL000072250821 for the construction of 345 linear feet of eight (8) inch PVC
sanitary sewer line and all appurtenances to serve the Owasso Parks Maintenance Office, Tulsa County,
Oklahoma.
The project authorized by this permit should be constructed in accordance with the plans approved by the
Department of Environmental Quality ("DEQ") on October 7, 2025. Any deviations from the approved
plans and specifications affecting capacity, flow, or operation of units must be approved, in writing, by
DEQ before changes are made.
Receipt of this permit should be noted in the minutes of the next regular meeting of the City of Owasso,
after which it should be made a matter of permanent record.
Approved plans and specifications are available upon request.
Respectfully,
Qusay Kabariti, P.E.
Construction Permit Section
Water Quality Division
Enclosure
707 N. ROBINSON AVE., PO BOX 1677. OKLAHOMACITY, OK 73101-1677.OFFICE: 405-702-0100
STATE OF OKLAHOMA • OKLAHOMA DEPARTMENT OF ENVIRONMENTAL OUALTTY - DEQ.OK.GOV
PERMIT No. SL000072250821
FACILITY No. S-21310
PERMIT TO CONSTRUCT
October 7, 2025
Pursuant to O.S. 27A 2-6-304, the City of Owasso is hereby granted this Tier I Permit to construct 345
linear feet of eight (8) inch PVC sanitary sewer line and all appurtenances to serve the Owasso Parks
Maintenance Office, located in the SE 1/4 of the NW 1/4 of section 7, T-21-N, R-14-E, Tulsa County,
Oklahoma, in accordance with the plans approved October 7, 2025.
By acceptance of this permit, the permittee agrees to operate and maintain the facilities in accordance with
the Oklahoma Administrative Code ("OAC") 252:606 rules and to comply with Title 59, Section 1101-1116
O.S. and the rules and regulations adopted thereunder regarding the requirements for certified operators.
This permit is issued subject to the following provisions and conditions.
1) That the recipient of the permit is responsible for ensuring that the project receives supervision and
inspection by competent and qualified personnel.
2) That construction of all phases of the project will be started within one year of the date of approval
or the phases not under construction will be resubmitted for approval as a new project.
3) That no significant information necessary for a proper evaluation of the project has been omitted
and no invalid information has been presented in applying for the permit.
4) That wherever water and sewer lines are constructed with spacing of 10 feet or less, sanitary
protection will be provided in accordance with OAC 252:656-5-4(c)(3).
5) That tests will be conducted as necessary to ensure that the construction of the sewer lines will
prevent excessive infiltration and that the leakage will not exceed 10 gallons per inch of pipe
diameter per mile per day.
6) That the Oklahoma Department of Environmental Quality ("DEQ") shall be kept informed of
occurrences which may affect the eventual performance of the works or that will unduly delay the
progress of the project.
7) That the permittee will take steps to assure that the connection of house services to the sewers is
done in such a manner that the functioning of the sewers will not be impaired and that earth and
ground water will be excluded from the sewers when the connection is completed.
8) That any deviations from approved plans or specifications affecting capacity, flow, or operation of
units must be approved by DEQ before any such deviations are made in the construction of this
project.
9) That any notations or changes recorded on the official set of plans and specifications in DEQ files
shall be part of the plans as approved.
Page I of 2
PERMIT No. SL000072250821
FACILITY No. 5-21310
10) That the recipient of the permit is responsible for the continued operation and maintenance of these
facilities in accordance with rules and regulations adopted by the Environmental Quality Board,
and that DEQ will be notified in writing of any sale or transfer of ownership of these facilities.
11) The issuance of this permit does not relieve the responsible parties of any obligations or liabilities
which the permittee may be under pursuant to prior enforcement action taken by DEQ.
12) That the permittee is required to inform the developer/builder that a DEQ Storm Water
Construction Permit is required for a construction site that will disturb one (1) acre or more in
accordance with OPDES, 27A O.S. 2-6-201 et. seq. For information or a copy of the GENERAL
PERMIT (OKRIO) FOR STORM WATER DISCHARGES FROM CONSTRUCTION
ACTIVITIES, Notice of Intent (NOI) form, Notice of Termination (NOT) form, or guidance on
preparation of a Pollution Prevention Plan, contact the Storm Water Unit of the Water Quality
Division at P.O. Box 1677, Oklahoma City, OK 73101-1677 or by phone at (405) 702-8100.
13) That all manholes shall be constructed in accordance with the standards established in OAC
252:656-5-3.
14) That when it is impossible to obtain proper horizontal and vertical separation as stipulated in OAC
252:656-5-4(c)(1) and OAC 252:656-54(c)(2), respectively, the sewer shall be designed and
constructed equal to water pipe, and shall be pressure tested using the ASTM air test procedure
with no detectable leakage prior to backfilling, in accordance with OAC 252:656-5-4(c)(3).
Failure to appeal the conditions of this permit in writing within 30 days from the date of issue will constitute
acceptance of the permit and all conditions and provisions.
Water Quality
Page 2 of 2
Robert Singletary ►�N'� OKLAHOMA Kevin Stitt
Executive Director ®, / Environmental Governor
40%h,** Quality
October 7, 2025
Mr. Roger Stevens, Public Works Director
City of Owasso
P.O. Box 180
Owasso, Oklahoma 74055-0180
Re: Permit No. WL000072250822
Owasso Parks Maintenance Office
PWSID No. OK3002718
Dear Mr. Stevens:
Enclosed is Permit No. W1,000072250822 for the construction of 372 linearfeet of six (6) inch PVC potable
water line and all appurtenances to serve the Owasso Parks Maintenance Office, Tulsa County, Oklahoma.
The project authorized by this permit should be constructed in accordance with the plans approved by the
Department of Environmental Quality ("DEQ") on October 7, 2025. Any deviations from the approved
plans and specifications affecting capacity, flow, or operation of units must be approved, in writing, by
DEQ before changes are made.
Receipt of this permit should be noted in the minutes of the next regular meeting of the City of Owasso,
after which it should be made a matter of permanent record.
Approved plans and specifications are available upon request.
Respectfully,
14�a.n/7r�
e�z
Construction Permit Section
Water Quality Division
Enclosure
707 N. ROBINSON AVE., PO BOX 1677, OKLAHOMA CIT', OK 73101-1677. OFFICE: 405-702-0100
STATE OF OKLAHOMA - OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY - DEQ.OK.00V
PERMIT No. WL000072250822
PWSID No. OK3002718
PERMIT TO CONSTRUCT
October 7, 2025
Pursuant to O.S. 27A 2-6-304, the City of Owasso is hereby granted this Tier I Permit to construct 372
linear feet of six (6) inch PVC potable water line and all appurtenances to serve the Owasso Parks
Maintenance Office, located in the SE 1/4 of the NW 1/4 of section 7, T-21-N, R-14-E, Tulsa County,
Oklahoma, in accordance with the plans approved October 7, 2025.
By acceptance of this permit, the petmittee agrees to operate and maintain the facility in accordance with
OAC 252:631 and to comply with Title 59, Section 1101-1116 O.S. and the rules and regulations adopted
thereunder regarding the requirements for certified operators.
This permit is issued subject to the following provisions and conditions.
1) This water line provides adequate fire flow in accordance with the 2009 International Fire Code
through the approved hydraulic analysis. The fire flow provided is 1,500 gpm.
2) That the recipient of the permit is responsible for ensuring that the project receives supervision and
inspection by competent and qualified personnel.
3) That construction of all phases of the project will be started within one year of the date of approval
or the phases not under construction will be resubmitted for approval as a new project.
4) That no significant information necessary for a proper evaluation of the project has been omitted
and no invalid information has been presented in applying for the permit.
5) That the Oklahoma Department of Environmental Quality ("DEQ") shall be kept informed on
occurrences which may affect the eventual performance of the works or that will unduly delay the
progress of the project.
6) That wherever water and sewer lines are constructed with spacing of 10 feet or less, sanitary
protection will be provided in accordance with OAC 252:626-19-2.
7) That before placing this facility into service, at least two samples of the water, taken on different
days, shall be tested for bacteria to show that it is safe for drinking purposes.
8) That any deviations from approved plans or specifications affecting capacity, flow, or operation of
units must be approved by DEQ before any such deviations are made in the construction of this
project.
9) That the recipient of the permit is responsible for the continued operation and maintenance of these
facilities in accordance with rules and regulations adopted by the Environmental Quality Board,
and that DEQ will be notified in writing of any sale or transfer of ownership of these facilities.
10) The issuance of this permit does not relieve the responsible parties of any obligations or liabilities
which the permittee may be under pursuant to prior enforcement action taken by DEQ.
Page 1 of 2
PERMIT No. WL000072250822
PWSID No. OK3002718
11) That the permittee is required to inform the developer/builder that a DEQ Storm Water
Construction Permit is required for a construction site that will disturb one (1) acre or more in
accordance with OPDES, 27A O.S. Section 2-6-201 et seq. For information or a copy of the
GENERAL PERMIT (OKR10) FOR STORM WATER DISCHARGES FROM
CONSTRUCTION ACTIVITIES, Notice of Intent form, Notice of Termination form, or guidance
on preparation of a Pollution Prevention Plan, contact the Storm Water Unit of the Water Quality
Division at P.O. Box 1677, Oklahoma City, OK 73101-1677 or by phone at (405) 702-8100.
12) That any notations or changes recorded on the official set of plans and specifications in DEQ files
shall be part of the plans as approved.
13) That water lines shall be located at least fifteen (15) feet from all parts of septic tanks and absorption
fields, or other sewage treatment and disposal systems.
14) That whenever plastic pipe is approved and used for potable water, it shall bear the seal of the
National Sanitation Foundation and meet the appropriate commercial standards.
15) That when it is impossible to obtain proper horizontal and vertical separation as stipulated OAC
252:626-19-2(h)(1) and OAC 252:626-19-2(h)(2), respectively, the sewer shall be designed and
constructed equal to water pipe, and shall be pressure tested to the highest pressure obtainable under
the most severe head conditions of the collection system prior to backfilling.
Failure to appeal the conditions of this permit in writing within 30 days from the date of issue will constitute
acceptance of the permit and all conditions and provisions.
Water Quality Division