HomeMy WebLinkAbout2025.10.21_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE
OWASSO PUBLIC GOLF AUTHORITY (OPGA)
Council Chambers Old Central Building 109 North Birch, Owasso, OK
Tuesday, October 21, 2025 - 6:30 PM
NOTE: APPRUPRIAIE ACTION may include, but is not limited to: acknowledging, affirming, amending, approving, authorizing,
awarding, denying, postponing, or tabling. RECEIVED
AGENDA
1. Call to Order- Vice Chair Paul Loving OCT 17 2025
2. Roll Call
City Clerk's Office
3. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under
"Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee
may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent
Agenda is non -debatable.)
A. Approve minutes- October 7, 2025, and October 14, 2025, Regular Meetings
B. Approve claims
4. Consideration and appropriate action relating to items removed from the Consent Agenda
5. Consideration and appropriate action relating to a Fiscal Year 2025-2026 budget amendment for the
re -appropriation of carryover funds from Fiscal Year 2024-2025
Carly Novozinsky
Staff recommends approval of a budget amendment increasing the appropriation for expenditures in
the OPGA Fund by $199,450,00.
6. Report from OPGA Manager
7. Report from OPGA Attorney
8. Official Notices (documents for acknowledgment or information only, no discussion or action will be
taken)
• Payroll Payment Report - pay period ending date October 4, 2025
• Monthly Budget Status Report - September 2025
9. New Business (New Business is any item of business which could not have been foreseen at the time of
posting of the agenda)
10. Adjournment
Notice of Public Meeting filed in the office of the City Clerk on Friday, December 13, 2024, and the Agenda
posted at City Hall, 200 South Main Street, at 1 1:30 am/°'� Friday, October 17, 200
� mil/Il o, il,�17�l. ,
Stevens,
The City of Owasso encourages citizen participation. To request an accommodation due to a disability, contact the City Clerk before
the scheduled meeting by phone 918-376-1502 or by email to istevens@citvofowosso.com
OWASSO PUBLIC GOLF AUTHORITY (OPGA)
MINUTES OF REGULAR MEETING
TUESDAY, OCTOBER 7, 2025
The Owasso Public Golf Authority (OPGA) met in regular session on Tuesday, October 7, 2025, in the Council
Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed Friday,
December 13, 2024; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South
Main Street, at 9:00 am on Friday, October 3, 2025.
1. Call to Order - Chair Alvin Fruga called the meeting to order at 7:16 pm.
2. Roll Call - A quorum was declared present.
Present Absent
Chair -Alvin Fruga None
Vice Chair- Dr. Paul Loving
Trustee - Dr. Chad Balthrop
Trustee - Cody Walter
Staff: Senior Director - Michele Dempster
3. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under
"Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee
may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent
Agenda is non -debatable.)
A. Approve minutes -September 16, 2025, Regular Meeting
B. Approve claims
Mr. Walter moved, seconded by Mr. Loving, to approve the Consent Agenda as presented, with claims
totaling $71,421.88.
YEA: Balthrop, Loving, Walter, Fruga
NAY: None
Motion carried: 4-0
4. Consideration and appropriate action relating to items removed from the Consent Agenda -None
5. Consideration and appropriate action relating to a declaration of mowing equipment as surplus to the
needs of the Authority and authorizing the disposal of said mowing equipment
Chris Cook presented the item, recommending to declare the following equipment as surplus to the
needs of the Authority and approving the use of said equipment as trade-in value towards the lease
purchase of new equipment:
Make
Model
Year
Hours
Serial#
Jacobsen
LF570
2014
2,155
6801701679
Jacobsen
LF570
2014
2,203
6801701678
Jacobsen
GP400
2014
1,994
6270610730
Jacobsen
GP400
2014
1,926
6270610728
Jacobsen
SLF1880
2014
3,864
06795701681
John Deere
2500E
2013
3,212
ITC25EHGEDT070400
Toro
ZMaster
2019
5,400
405127197
There were no comments from the audience. Following discussion, Mr. Walter moved, seconded by
Mr. Balthrop, to declare the equipment surplus to the needs of the Authority and approve the use of
equipment as trade-in value towards the lease purchase of new equipment, as recommended.
YEA: Balthrop, Loving, Walter, Frugo
NAY: None
Motion carried: 4-0
Owasso Public Golf Authority
October 7, 2025
Page 2
6. Consideration and appropriate action relating to bids received for a lease or purchase of mowing
equipment
Mr. Loving moved, seconded by Mr. Walter, to award the the lease -to -purchase contract with P&K
Equipment of Stillwater, Oklahoma, for a total of $492,673.56 ($421,543.25 plus 6.25% interest of
$71,130.31) with sixty monthly payments of $8,203.23, contingent upon annual appropriations by the
Authority, and authorize execution of all necessary documents, as recommended.
YEA: Balthrop, Loving, Walter, Fruga
NAY: None
Motion carried: 4-0
7. Report from OPGA Manager - None
8. Report from OPGA Attorney -None
9. Official Notices - The Chair acknowledged receipt of the following:
• Payroll Payment Report - pay period ending date September 20, 2025
10. New Business - None
11. Adjournment
Mr. Balthrop moved, seconded by Mr. Walter, to adjourn the meeting.
YEA: Balthrop, Loving, Walter, Fruga
NAY: None
Motion carried: 4-0 and the meeting adjourned at 7:24 pm.
Alvin Fruga, Chair
Juliann M. Stevens, Authority Clerk
OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND
PUBLIC GOLF AUTHORITY
MINUTES OF JOINT REGULAR MEETING
TUESDAY, OCTOBER 14, 2025
The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority
(OPGA) met in a joint regular meeting on Tuesday, October 14, 2025, in the Council Chambers at Old
Central, 109 North Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting filed Friday, December
13, 2024; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street,
at 12:00 pm on Friday, October 10, 2025.
1. Call to Order - Mayor/Chair Alvin Fruga called the meeting to order at 6:00 pm.
2. Roll Call A quorum was declared present.
Present Absent
Mayor/Chair-Alvin Fruga None
Vice Mayor/Vice Chair- Dr. Paul Loving
Councilor/Trustee - Dr. Chad Balthrop
Councilor/Trustee - Cody Walter
Staff: City/Authority Manager - Chris Garrett ; City/Authority Attorney - Julie Lombardi
3. Discussion relating to letters of interest received from applicants interested in filling the Ward 4 vacancy
Mayor/Chair Fruga presented the item and discussion was held. It was explained this item will be placed
on the October 21, 2025, City Council agenda for consideration and action.
4. Discussion related to proposed project sites for the 2026 Annual Street Rehabilitation Program
Roger Stevens presented the item and discussion was held. It was explained this item will be placed on
the October 21, 2025, City Council agenda for consideration and action.
S. Discussion related to modifications of Parental Leave and Sick Leave Incentive Programs
Michele Dempster presented the item and discussion was held. It was explained this item will be placed
on the November 4, 2025, City Council agenda for consideration and action.
6. Discussion relating to proposed Fiscal Year 2024-2025 Carryover Funds - City Funds, OPWA Fund, and
OPGA Fund
Carly Novozinsky presented the item and discussion was held. It was explained this item will be placed
on the October 21, 2025, City Council, OPWA, and OPGA agendas for consideration and action.
7. Discussion relating to the monthly sales and use tax report and revenue outlook
Carly Novozinsky presented the item and discussion was held.
8. City/Authority Manager Report
Chris Garrett reported on the success of the Harvest Festival held on October 11, 2025.
9. City Councilor/Trustee comments and inquiries
Alvin Fruga expressed gratitude to Michele Dempster and Roger Stevens for their leadership and
support while serving as acting City Manager.
10. Adjournment
The meeting adjourned at 7:00 pm.
Alvin Fruga, Mayor/Chair
Juliann M. Stevens, City Clerk
Claims List-10/21/2025
Fund Vendor Name Payable Description Payment Amount
55 OPGA FLEET FUELS LLC CART FUEL $889.31
CART OPERATIONS -Total
$889.31
BWI COMPANIES, INC
GREENS FERTILIZER
$192.80
BWI COMPANIES, INC
SEED
$772.88
ENTERPRISE FM TRUST
ENTERPRISE MONTHLY LEASE
$887.21
HARRELLS, LLC
GREENS FERTILIZER
$465.00
JPMORGAN CHASE BANK
BROWN FARMS -SOD
$1,680.00
JPMORGAN CHASE BANK
HARRELLS-INSECTICIDE
$468.00
JPMORGAN CHASE BANK
HARRELLS-PESTICIDE
$772.20
JPMORGAN CHASE BANK
INNOVATIVE -WET AGENT
$952.70
JPMORGAN CHASE BANK
ONG-GAS USAGE
$50.42
JPMORGAN CHASE BANK
OREILL-ADDITIVES
$106.83
JPMORGAN CHASE BANK
PLATINUM -SECURITY
$25.00
JPMORGAN CHASE BANK
SMITH FARM -FUEL SOLEN
$104.21
P & K EQUIPMENT, INC
TILLER
$2,284.52
PROFESSIONAL TURF PRODUCTS, LP
MOWER ALTERNATOR
$918.65
UNIFIRST HOLDINGS LP
ENVIRONMENTAL CHARGE
$12.25
UNIFIRST HOLDINGS LP
JANITORIAL SERVICE
$21.03
UNIFIRST HOLDINGS LP
SHOP TOWEL SERVICE
$24.58
UNIFIRST HOLDINGS LP
UNIFORM CLEANING
$14.22
COURSE MAINT -Total
$9,752.50
IMAGEFIRST OF DALLAS LLC
RENTALS
$25.40
JPMORGAN CHASE BANK
ABLE -LICENSE
$33.50
JPMORGAN CHASE BANK
SAMS-SUPPLIES
$223.77
JPMORGAN CHASE BANK
WALMART-SUPPLIES
$34A1
WRIGHTS HEAT AIR & REFRIGERATION
FRIDGE REPAIR
$433.71
FOOD & BEV -Total
$750.79
AT&T
LONG DISTANCE PHONE
$11.05
AT&T LONG DISTANCE
LONG DISTANCE
$145.96
CITY OF OWASSO
WATER SERVICE
$164.50
CYBERGOLF LLC
WEB HOSTING
$645.00
JPMORGAN CHASE BANK
ACUSHNET-UNIFORM
$196.69
JPMORGAN CHASE BANK
BROOKS -GREASE TRAP
$195.00
JPMORGAN CHASE BANK
CINTAS-AUG SUPPLIES
$392.12
JPMORGAN CHASE BANK
CINTAS-SEPT SUPPLIES
$392.12
JPMORGAN CHASE BANK
COX -CABLE
$138.99
JPMORGAN CHASE BANK
ONG-GAS USAGE
$316.02
JPMORGAN CHASE BANK
PLATINUM -SECURITY
$25.00
JPMORGAN CHASE BANK
TRAVEL EXP 11/23
$809.42
JPMORGAN CHASE BANK
USPS-POSTAGE
$62,80
JPMORGAN CHASE BANK
WM-REFUSE SERVICE
$626.91
1
Claims List - 10121/2O25
Fund Vendor Name
Payable Description
Payment Amount
55 OPGA STANDLEY SYSTEMS, LLC
COPIER
$373.42
TALON COMMERCIAL SERVICES
HANDRAIL INSTALL
$2,823.00
GOLFADMIN -Total
$7,318.00
JPMORGAN CHASE BANK
AMAZON -RANGE ROPE
$110.99
JPMORGAN CHASE BANK
LOWES-SUPPLIES
$220.64
JPMORGAN CHASE BANK
TEXOMA-ADHESIVE
$50.40
JPMORGAN CHASE BANK
TEXOMA-RANGE BAGS
$539.27
JPMORGAN CHASE BANK
WALMART-COOLERS
$213.00
GOLFSHOP -Total
$1,134.30
BGR DAILY ACCT.
REIMB PETTY CASH
$4,031.44
JPMORGAN CHASE BANK
ACUSHNET-MERCH EXP
$9,757.58
JPMORGAN CHASE BANK
BRANDED BILLS-MERCH
$734.66
JPMORGAN CHASE BANK
GOLF COURSE BEER
$158.04
JPMORGAN CHASE BANK
NEXBELT-MERCH EXP
$624.56
JPMORGAN CHASE BANK
SAMS-FOOD
$1,659.17
JPMORGAN CHASE BANK
SAMS-TAX REFUND
($1.94)
JPMORGAN CHASE BANK
TULSA BEEF -FOOD
$461.59
JPMORGAN CHASE BANK
WALMART-FOOD
$79.12
TAYLOR MADE GOLF COMPANY LLC
MERCHANDISE EXPENSE
$3,566A1
OPGA -Total
$21,070.33
OPGA -Total
$40,915.23
OPGA Grand Total $40,915.23
2
TO: The Honorable Chair and Trustees,
Owasso Public Golf Authority (OPGA)
FROM: Carly Novozinsky, Finance Director
SUBJECT: Supplemental Appropriation
Carryover Budget
DATE: October 16, 2025
BACKGROUND:
Every year, at the June 301h fiscal year end, there are unspent budgets. While appropriations
were included in the FY 2025 Budget, the actual expenditure for all or part of open items will
occur during FY 2026.
Because the FY 2026 budget was prepared prior to year-end, and before it was known whether
funds would be expended or not, the fund balance used to develop the OPWA Budget was
projected as though all non -salary budgets would be expended by year-end. Therefore,
approval of carryover non -salary budgets does not reduce the estimated June 30, 2025, fund
balance.
In order to keep from having purchase orders open for multiple years; past practice of the
Authority is to close prior year purchase orders at the end of September, and re -appropriate the
funds in the subsequent year, along with authorizing the Authority to re -issue the purchase orders
in the new fiscal year.
Since Generally Accepted Accounting Principles (GAAP) do not recognize encumbrances,
closing out old encumbrances where goods and services have not been received, will enable
the Authority's budgetary financial statements to more closely align with audited GAAP
statements.
FY 2026 Current
Expenditure
Requested Revised
OPGA Department
Expenditure Budget
Carryover
FY 2026 Expenditure
Budget
Golf Cart Operations
$ 213,514
$ 22,000
$ 235,514
Golf Course Maintenance
1,220,515
171,450
1,391,965
Food & Beverage Operations
206,405
6,000
212,405
OPGA Fund Total
$ 1,640,434
1 $ 199,450 1
$ 1,839,884
RECOMMENDATION:
Staff recommends approval of the following FY 2026 budget amendment:
9 Increase the appropriation for expenditures by $199,450.00 in the OPGA Fund
City of Owasso
OPGA Payroll Payment Report
Pay Period Ending 10/04/25
Golf Shop
Cart Operations
Course Maintenance
Food & Beverage
Golf Course Administration
14,633.04
4,144.70
31,533.12
9,205.98
7,025.81
Total OPGA $ 66,542.65
CITY OF OWASSO
OWASSO PUBLIC GOLF AUTHORITY
FISCAL YEAR 2025-2026
Budgetary Basis
Statement of Revenues & Expenses
As of September 30, 2025
MONTH
YEAR
PERCENT
TO -DATE
TO -DATE
BUDGET
OF BUDGET
OPERATING REVENUES:
Golf shop fees
$
113,587
$
332,861
$
879,980
37.83%
Cart Rental
22,756
74,895
217,494
34.447
Food & beverage
25,749
81,535
216,371
37.68%
COS -- food & beverage
(15,073)
(39,045)
(103,289)
37.80%
Merchandise sales
24,975
77,298
233,526
33.10%
COS --merchandise
(18,995)
(58,362)
(189,440)
30.81%
TOTAL OPERATING REVENUES
$
152,999
$
469,182
$
1,254,642
37.407.
OPERATING EXPENSES:
Golf Shop
$
(30,350)
$
(105,442)
$
(382,304)
27.58%
Cart Operations
(18,515)
(60,262)
(213,514)
28.22%
Golf Course Maintenance
(101,249)
(342,611)
(1,220,514)
28.07%
Food & Beverage
(19,489)
(70,593)
(206,405)
34.20%
Golf Administration
(29,059)
(101,605)
(330,737)
30,72%
Capital Outlay
(13,700)
0.00%
TOTAL OPERATING EXPENSES
$
(1 88,663)
$
(694,214)
$
(2,353,474)
29.50%
OPERATING REVENUES OVER (UNDER) EXPENDITURES
$
(225,032)
$
(45,665)
$
(1,098,832)
NONOPERATING REVENUES (EXPENSES):
Transfer from General
$
83,333
$
250,000
$
1,000,000
25.007.
Other revenues/(expenses)
2,230
7,278
17,000
42.81%
TOTAL NONOPERATING REVENUES (EXPENSES):
$
85,564
$
257,278
$
1,017,000
25.30%
NET INCOME (LOSS)
$
32,246
$
(81,832)
$
39,899
ENCUMBRANCES OUTSTANDING
$
(142,437)
FUND BALANCE (Budgetary Basis)
Beginning Balance 409,052 409,052
Ending Balance $ 298,862 $ 327,220