HomeMy WebLinkAbout2025.11.18_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE
OWASSO CITY COUNCIL
Council Chambers Old Central Building 109 North Birch, Owasso, OK
Tuesday, November 18, 2025 - 6:30 PM
NOTE: APPROPRIATE ACTION may include, but is not limited to: ackno%
awarding, denying, postponing, or tabling.
AGENDA
1. Call to Order - Mayor Alvin Fruga
2. Invocation - Don Cason, Hope Chapel Foursquare Church
3. Flag Salute
4. Roll Call
affirming, amending, approving, authorizing,
RECEIVED
NOV 14 2025 W
,,;ity Clerk's Office
5. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under
"Consent" are considered by the City Council to be routine and will be enacted by one motion. Any
Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the
Consent Agenda is non -debatable.)
A. Approve minutes -November 4, 2025, and November 11, 2025, Regular Meetings
B. Approve claims
C. Accept the 2025 Annual Street Rehabilitation Project and authorize final payment of
$325,103.48 to Tri-Star Construction, LLC, of Catoosa, Oklahoma
6. Consideration and appropriate action relating to items removed from the Consent Agenda
7. Consideration and appropriate action relating to Ordinance 1242, detaching from the corporate limits
of the City of Owasso approximately 15.07 acres, located roughly % of a mile west of the intersection
of North 177th East Avenue and North Patriot Drive, as referenced in application OA 25-05
Alexa Beemer
Staff recommends adoption of Ordinance 1242.
8. Consideration and appropriate action relating to a Specific Use Permit (SUP) to allow for an expansion
of an existing auto sales use in a Commercial Shopping (CS) zoning district and within the US-169
Overlay District located at 10505 North Owasso Expressway, as referenced in application SUP 25-02
Alexa Beemer
Staff recommends approval of SUP 25-02.
9. Consideration and appropriate action relating to a Specific Use Permit (SUP) to allow for support
activities for transportation (aircraft maintenance and repair) use within an Industrial Light (IL) zoning
district located at 405 West 2nd Avenue, as referenced in application SUP 25-03
Wendy Kramer
Staff recommends approval of SUP 25-03.
10. Consideration and appropriate action relating to a Final Plat for Fairway Villas, a proposed single-family
residential subdivision on approximately 7.76 acres, zoned Residential Neighborhood Mixed (RNX)
under Owasso Planned Unit Development OPUD-9, located at the southeast corner of the intersection
of North 971h East Avenue (North Mingo Road) and East 89}h Street North (Larkin Bailey Boulevard)
Wendy Kramer
Staff recommends approval of the Final Plat of Fairway Villas.
Owasso City Council
November 18, 2025
Page 2
11. Consideration and appropriate action relating to a Utility Relocation Agreement for the East 106th Street
North and North 1291h East Avenue Intersection Improvement Project
Dwayne Henderson
Staff recommends approval of the Utility Relocation Agreement with Washington County Rural Water
District No. 3 and authorization to execute the necessary documents.
12. Consideration and appropriate action relating to Supplemental and Modification Agreement No. 2 to
the Oklahoma Department of Transportation Project Maintenance, Financing and Right -Of -Way
Agreement for the East 106rh Street North and North 129rh East Avenue Intersection Improvement Project
Dwayne Henderson
Staff recommends approval and authorization to execute the Supplemental and Modification
Agreement No. 2 in an estimated amount of $7,286,603.00 (ODOT's share being capped at
$5,618,614.00), and authorization for payment to ODOT in the amount of $226,884.00.
13. Report from City Manager
14. Report from City Attorney
15. Report from City Councilors
16. Official Notices (documents for acknowledgment of receipt or information only, no discussion or action
will be taken)
• Payroll Payment Report - pay period ending date November 1, 2025
• Healthcare Self -Insurance Claims - dated as of October 31, 2025
• Monthly Budget Status Report - October 31, 2025
17. New Business (New Business is any item of business which could not have been foreseen at the time of
posting of the agenda)
18. Adjournment
Notice of Public Meeting filed in the office of the City Clerk on Friday, December 13, 2024, and the Agenda
posted at City Hall, 200 South Main Street, at 12:30 pm -on Friday, November 14, 2025.
n M. Stevens, City Clerk
The City of Owasso encourages citizen participation. To request an accommodation due to a disability, contact the City Clerk prior
to the scheduled meeting by phone 918-376-1502 or by email to istevens@citvofowasso.com
OWASSO CITY COUNCIL
OWASSO PUBLIC WORKS AUTHORITY (OPWA)
OWASSO PUBLIC GOLF AUTHORITY (OPGA)
MINUTES OF REGULAR JOINT MEETING
TUESDAY, NOVEMBER 4, 2024
The Owasso City Council met in regular session on Tuesday, November 4, 2025, in the Council Chambers at
Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed Friday, December
13, 2024; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street,
at 10:00 am on Friday, October 31, 2025.
1. Call to Order - Mayor Alvin Fruga called the meeting to order at 6:30pm.
2. Invocation - The Invocation was offered by Ted Johnson of Bible Church of Owasso.
3. Flag Salute - JJ Dossett led the flag salute.
4. Roil Call - A quorum was declared present.
Present Absent
Mayor/Chair - Alvin Fruga Councilor/Trustee - Cody Walter
Vice Mayor/Vice Chair- Dr. Paul Loving
Councilor/Trustee - Dr. Chad Balthrop
Staff: City/Authority Manager- Chris Garrett, City/Authority Attorney - Julie Lombardi
5. Presentation of Character Trait of Gratefulness - Amy Fichtner presented the character trait for the
month of November.
'Mayor Fruga recognized Webelos of Pack 897 in attendance`
6. Presentation of the Employee of the Quarter - Chris Garrett presented the Employee of the Quarter to
Wendy Kramer, City Planner.
Consideration and appropriate action to appoint a candidate to fill the Ward 4 vacancy from the Letters
of Interest received from Debra Benson, David Priest, Jamie Dunn, and Briffney Driskill
Alvin Fruga presented the item and discussion was held. Following discussion, Mr. Loving moved,
seconded by Mr. Balthrop, to appoint Jamie Dunn to fill the Ward 4 vacancy.
YEA: Balthrop, Loving, Fruga
NAY: None
Motion carried: 3-0
B. Oath of Office for Ward 4 Councilor/Trustee
Julie Lombardi administered the Oath of Office for Ward 4, City Councilor/Trustee Jamie Dunn
9. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under
"Consent" are considered by the City Council to be routine and will be enacted by one motion. Any
Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the
Consent Agenda is non -debatable.)
A. Approve City Council minutes - October 21, 2025, Regular Meeting
B. Approve OPWA minutes - October 21, 2025, Regular Meeting
C. Approve OPGA minutes - October 21, 2025, Regular Meeting
D. Approve claims - City Council, OPWA, OPGA
E. Approve Early Retirement benefits for Janet Isaacs Watts
F. Accept public infrastructure improvement of a potable water line extension at Hodson
Elementary, located at 14500 East 861h Street North
Mr. Balthrop moved, seconded by Mr. Loving, to approve the Consent Agenda as presented, with City
Council claims totaling $2,696,866.49, OPWA claims totaling $1,139,369.47, and OPGA claims totaling
$114,107.55.
YEA: Balthrop, Loving, Dunn, Fruga
NAY: None
Owasso City Council
November 4, 2025
Page 2
Motion carried: 4-0
10. Consideration and appropriate action relating to items removed from the Consent Agenda - None
11. City Council consideration and appropriate action relating to Resolution 2025.08, calling an election
for the purpose of selecting City Council representation for City Council Ward 3 and Ward 4
Juliann Stevens presented the item, recommending approval of Resolution 2025-08. There were no
comments from the audience. Mr. Balthrop moved, seconded by Mr. Loving, to approve Resolution
2025-08, as recommended.
YEA: Balthrop, Loving, Dunn, Fruga
NAY: None
Motion carried: 4-0
12. City Council consideration and appropriate action relating to Resolution 2025-09, adopting updates to
the City of Owasso Personnel Manual, including the addition of paid parental leave, sick leave payouts
for civilian employees at retirement, modifications to the sick leave fund and incentive plan; and
establishing an effective date
Michele Dempster presented the item, recommending approval of Resolution 2025-09. There were no
comments from the audience. Following discussion, Mr. Balthrop moved, seconded by Ms. Dunn, to
approve Resolution 2025-09, as recommended.
YEA: Balthrop, Dunn, Fruga
NAY: Loving
Motion carried: 3-1
13. City Council consideration and appropriate action relating to a renewal of the agreement for the Axon
Body Camera System
Jason Woodruff presented the item, recommending authorization to renew the Agreement for Service
with Axon Enterprise, Incorporated of Scottsdale, Arizona, in the amount of $478,368.00, of which
$95,673.60 will be paid in Fiscal Year 2026, and subsequent payments for Fiscal Year 2027 through Fiscal
Year 2030 are contingent upon annual appropriations by the City Council. There were no comments
from the audience. Following discussion, Mr. Loving moved, seconded by Mr. Balthrop, to authorize
renewal of the agreement, as recommended.
YEA: Balthrop, Loving, Dunn, Fruga
NAY: None
Motion carried: 4-0
14. OPWA consideration and appropriate action relating to a Small Business Enhancement Agreement for
Development Project Assistance in the Owasso Redbud District Project Plan, Tax Increment Financing
District No. 1
Carly Novozinsky presented the item, recommending approval and execution of the agreement with
Chloe Lee's Coffee and Bakehouse and authorization for payment in an amount not to exceed
$5,000.00 for signage improvements located at 429 East 2nd Avenue. There were no comments from the
audience. Following discussion, Mr. Balthrop moved, seconded by Mr. Loving, to approve and execute
the agreement, as recommended.
YEA: Balthrop, Loving, Dunn, Fruga
NAY: None
Motion carried: 4-0
15. OPGA consideration and appropriate action relating to bids received for the Bailey Ranch Golf Club
Bridge Renovation Project
Corey Burd presented the item, recommending rejection of all bids received for the project. Staff will
evaluate the plans, specifications, and timing of the project. There were no comments from the
audience. Following discussion, Mr. Loving moved, seconded by Mr. Balthrop, to reject the bids, as
recommended.
YEA: Balthrop, Loving, Dunn, Fruga
NAY: None
Motion carried: 4-0
16. Presentation of the monthly Public Works Project Status Report
Owasso City Council
November 4, 2025
Page 3
Roger Stevens presented the item and discussion was held.
17. Report from City Manager- Chris Garrett reported on the upcoming community Veterans Appreciation
events scheduled for November.
18. Report from City Attorney -None
19. Report from City Councilors - None
20. Official Notices - The Mayor acknowledged receipt of the following:
• General Fund Payroll Payment Report - pay period ending date October 18, 2025
• OPWA Payroll Payment Report - pay period ending date October 18, 2025
• OPGA Payroll Payment Report- pay period ending date October 18, 2025
• Change Order No. 1 1 executed by the City Manager or designee for the New Public Works
Facility
21. New Business - None
22. Adjournment
Mr. Loving moved, seconded by Mr. Balthrop, to adjourn the meeting.
YEA: Balthrop, Loving, Dunn, Frugo
NAY: None
Motion carried: 4-0 and the meeting adjourned at 7:30 pm.
Alvin Fruga, Mayor/Chair
Juliann M. Stevens, City Clerk/Authority Clerk
OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND
PUBLIC GOLF AUTHORITY
MINUTES OF JOINT REGULAR MEETING
TUESDAY, NOVEMBER 11, 2025
The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority
(OPGA) met in a joint regular meeting on Tuesday, November 11, 2025, in the Council Chambers at Old
Central, 109 North Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting filed Friday, December
13, 2024: and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street,
at 12:00 pm on Thursday, November 6, 2025.
1. Call to Order - Mayor/Chair Alvin Fruga called the meeting to order at 6:00 pm.
2. Roll Call A quorum was declared present.
Present Absent
Mayor/Chair - Alvin Fruga None
Vice Mayor/Vice Chair- Dr. Paul Loving
Councilor/Trustee - Dr. Chad Balthrop
Councilor/Trustee - Jamie Dunn
Councilor/Trustee - Cody Walter
Staff: City/Authority Manager - Chris Garrett; City/Authority Attorney - Julie Lombardi
3. Discussion relating to a lease with the Owasso Chamber of Commerce for use of the building located
at 315 South Cedar
At 6:02pm - Dr. Balthrop recused himself from the discussion and exited Council Chambers. Chris
Garrett presented the item and discussion was held. This item will be placed on the December 2, 2025,
City Council agenda for consideration and action. At 6:57pm - Dr. Balthrop returned to Council
Chambers.
4. Discussion relating to a lease with Owasso Community Resources for the use of space located at 109
North Birch
Chris Garrett presented the item and discussion was held. It was explained this item will be placed on
the December 2, 2025, City Council agenda for consideration and action.
5. Discussion relating to a request to deannex approximately 15.07 acres, located roughly % of a mile
west of the intersection of North 177fh East Avenue and North Patriot Drive, as referenced in application
OA 25-05
Alexa Beemer presented the item and discussion was held. It was explained this item will be placed on
the November 18, 2025, City Council agenda for consideration and action.
6. Discussion relating to an application for a Specific Use Permit (SUP) to allow for an expansion of an
existing auto sales use in a Commercial Shopping (CS) zoning district and within the US-169 Overlay
District located at 10505 North Owasso Expressway, as referenced in application SUP 25-02
Alexa Beemer presented the item and discussion was held. It was explained this item will be placed on
the November 18, 2025, City Council agenda for consideration and action.
7. Discussion relating to an application for a Specific Use Permit (SUP) to allow for support activities for
transportation (aircraft maintenance and repair) use within on Industrial Light (IL) zoning district located
at 405 West 2nd Avenue, as referenced in application SUP 25-03
Wendy Kramer presented the item and discussion was held. It was explained this item will be placed
on the November 18, 2025, City Council agenda for consideration and action.
8. Discussion relating to an application for a Final Plat for Fairway Villas, a proposed single-family
residential subdivision on approximately 7.76 acres, zoned Residential Neighborhood Mixed (RNX)
under Owasso Planned Unit Development OPUD-9, located at the southeast corner of the intersection
of North 97Fh East Avenue (North Mingo Road) and East 89th Street North (Larkin Bailey Boulevard)
Wendy Kramer presented the item and discussion was held. It was explained this item will be placed
on the November 18, 2025, City Council agenda for consideration and action.
Owasso City Council, OPWA & OPGA
November 11, 2025
Page 2
9. Discussion relating to the monthly sales and use tax report and revenue outlook
Carly Novozinsky presented the item and discussion was held.
10. City/Authority Manager Report - None
11. City Councilor/Trustee comments and inquiries - Mayor/Chair Alvin Fruga welcomed Councilor/Trustee
Jamie Dunn
12, Adjournment
The meeting adjourned at 8:30 pm.
Alvin Fruga, Mayor/Chair
Juliann M. Stevens, City Clerk
Fund
[oil
Claims List-11/1812025
Vendor Name
Payable Description
Payment
Amount
GENERAL AT&T
PHONEUSE
$2828
BLUE ENERGY FUELS LLC
CNG FUEL OCT 2025
$49.96
CINTAS CORPORATION
FIRST AID SUPPLIES
$67.17
FLEETCOR TECHNOLOGIES
FUEL OCT 2025
$158.49
JACKSON MECHANICAL SERVICE INC
AC HVAC MAINT
$628.00
JACKSON MECHANICAL SERVICE INC
CH HVAC MAINT
$4,422.00
JACKSON MECHANICAL SERVICE INC
CHAMBER HVAC MAINT
$374.00
JACKSON MECHANICAL SERVICE INC
COMMCENTER HVAC MAINT
$1,898.50
JACKSON MECHANICAL SERVICE INC
GARAGE HVAC MAINT
$1,062.50
JACKSON MECHANICAL SERVICE INC
GOLF HVAC MAINT
$2,104.50
JACKSON MECHANICAL SERVICE INC
GOLF MAINT HVAC MAINT
$493.50
JACKSON MECHANICAL SERVICE INC
MUSEUM HVAC MAINT
$657.50
JACKSON MECHANICAL SERVICE INC
OLD CENT HVAC MAINT
$3,333.00
JACKSON MECHANICAL SERVICE INC
PARKS HVAC MAINT
$447.00
JACKSON MECHANICAL SERVICE INC
PW HVAC MAINT
$1,422.00
JACKSON MECHANICAL SERVICE INC
RADIOTOWER HVAC MAINT
$613.00
JACKSON MECHANICAL SERVICE INC
SHOOTRANGE HVAC MAINT
$1,411.50
JACKSON MECHANICAL SERVICE INC
WWTP HVAC MAINT
$861.50
JPMORGAN CHASE BANK
AMAZON -WATER FOUNTAIN
$1,488.88
JPMORGAN CHASE BANK
AMER[ WASTE -UTILITIES
$131.17
JPMORGAN CHASE BANK
LOCKE-BAY LIGHT
$130.42
JPMORGAN CHASE BANK
LOCKE-GFI FOR KITCH
$98.95
JPMORGAN CHASE BANK
QUIT BUGGIN-PEST CONT
$245.00
JPMORGAN CHASE BANK
VZWRLS-WIRE CONNECT
$80.08
UNIFIRST HOLDINGS LP
UNIFORMS
$46.84
FACILITY MAINTENANCE -Total
$22,253.74
RAMUNDSEN SUPERIOR HOLDINGS
ERP SOFTWARE
$1,672.13
FINANCE ENTERPRISE SYSTEM -Total
$1,672.13
FLEETCOR TECHNOLOGIES
FUEL OCT 2025
$106.93
JPMORGAN CHASE BANK
AMAZON -WALL MOUNT
($18.99)
JPMORGAN CHASE BANK
PAYPAL-LAWN CARE SVC
$100.00
JPMORGAN CHASE BANK
PAYPAL-STERILIZATION
$150.00
JPMORGAN CHASE BANK
VZWRLS-WIRE CONNECT
$200.69
WATERSTONE CLEANERS
OCT DRY CLEANING
$103.35
GEN ANIMAL CONTROL -Total
$641.98
JPMORGAN CHASE BANK
BROWNS -SOD
$360.00
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
$19.20
GEN CEMETERY -Total
$379.20
DANETTE TODD
NOV CRAFT PARTY
$67.50
JPMORGAN CHASE BANK
AMAZON -NAME TAGS
$4.69
JPMORGAN CHASE BANK
AMAZON -STIR STICKS
$7.85
1
Claims List-11/18/2025
Fund Vendor Name Payable Description Payment
Amount
01 GENERAL JPMORGAN CHASE BANK SAM-COFFEE BAR SUPP $13.56
JPMORGAN CHASE BANK SAMS-BLANKET $14.98
KATHLEEN M ROGERS TOTE BAG CLASS $120.00
TEAL DANCE COMPANY LLC TIPPITOES DANCE $180.00
YVONNE WIMMENAUER GLASS ART CLASS $108.00
GEN COMM CTR DONATIONS -Total
$516.58
JPMORGAN CHASE BANK
AMAZON -BUG LITES
$15.99
JPMORGAN CHASE BANK
AMAZON -CALENDAR
$4.32
JPMORGAN CHASE BANK
AMAZON -CARD HOLDERS
$24.99
JPMORGAN CHASE BANK
AMAZON -CLOCK REPAIR
$9.38
JPMORGAN CHASE BANK
AMAZON -GOGGLES LIGHT
$74,18
JPMORGAN CHASE BANK
AMAZON -HEATER
$37.99
JPMORGAN CHASE BANK
AMAZON-KLEENEX
$29.79
JPMORGAN CHASE BANK
AMAZON -TOILET COVERS
$55.98
JPMORGAN CHASE BANK
ATT-WIFI
$552.06
JPMORGAN CHASE BANK
CINTAS-PAPER
$979.68
JPMORGAN CHASE BANK
JOTFORM-JOT FORMS
$39.00
JPMORGAN CHASE BANK
QUIT BUGGIN-PEST CONT
$95.00
JPMORGAN CHASE BANK
SAM-CLEANING SUPPLIES
$82.90
JPMORGAN CHASE BANK
WALMART-CRAFT SEAL
$9.89
SUMNERONE INC
COPIER LEASE
$132.50
SUMNERONE INC
COPIER OVERAGE
$131.59
GEN COMMUNITY CENTER -Total
$2,275.24
FLEETCOR TECHNOLOGIES
FUEL OCT 2025
$254.17
JPMORGAN CHASE BANK
COLUMN -LEGAL NOTICE
$61.77
JPMORGAN CHASE BANK
LODGE EXP 11/5
$347.70
JPMORGAN CHASE BANK
LODGE EXP 11/5-1116
$770.58
JPMORGAN CHASE BANK
OKLA APA-REFUND
($80.00)
JPMORGAN CHASE BANK
TOMMYS-FLEET MAINT.
$106.46
JPMORGAN CHASE BANK
VZWRLS-WIRE CONNECT
$321.42
KENNETH LIVINGSTON
MOWING
$800.00
TULSA COUNTY CLERK
SERVICES
$386.00
GEN COMMUNITY DEVELOPMENT -Total
$2,968.10
JPMORGAN CHASE BANK
41MPRINT-MARKETING
$401.71
JPMORGAN CHASE BANK
AMAZON -NOTEBOOKS
$18.72
JPMORGAN CHASE BANK
VZWRLS-WIRE CONNECT
$20.02
SPORTS FACILITIES ADVISORY LLC
MARKET ANALYSIS
$10,000.00
GEN ECONOMIC DEV -Total
$10,440.45
AT&T
PHONE USE
$28.28
FLEETCOR TECHNOLOGIES
FUEL OCT 2025
$19.58
JPMORGAN CHASE BANK
COX -CABLE
$391.74
2
Claims List-11118/2025
Fund Vendor Name
Payable Description
Payment
Amount
01 GENERAL JPMORGAN CHASE BANK
SUMNER-COPIER LEASE
$81.95
JPMORGAN CHASE BANK
VZWRLS-WIRE CONNECT
$40.01
VERDIGRIS VALLEY ELECTRIC COOP
STORM SIRENS
$130.35
GEN EMERG PREPAREDNESS -Total
$691.91
FLEETCOR TECHNOLOGIES
FUEL OCT 2025
$271.44
JPMORGAN CHASE BANK
AMAZON -HEATER
$37.99
JPMORGAN CHASE BANK
GELLCO-MULTI BOOTS
$170.00
JPMORGAN CHASE BANK
VZWRLS-WIRE CONNECT
$60.06
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
$47.00
UNITED STATES CELLULAR CORPORATION
PHONE SERVICE
$117,79
GEN ENGINEERING -Total
$704.28
JPMORGAN CHASE BANK
NAVITOR-TX FORMS 2025
$347.00
JPMORGAN CHASE BANK
OFF DEPT-CALENDARS
$26.98
GEN FINANCE -Total
$373.98
AT&T
PHONE USE
$113.12
ELIZABETH ANNE CHILDS
EXPUNGEMENTS
$555.00
ELIZABETH ANNE CHILDS
GENERAL MATTERS
$2,670.00
FLEETCOR TECHNOLOGIES
FUEL OCT 2025
$118.35
TULSA COUNTY CLERK
SERVICES
$22.00
GEN GENERAL GOVERNMENT -Total
$3,478.47
JPMORGAN CHASE BANK
SAV ON-CHARCTR BNNRS
$670.00
GEN HR - CHAR INITIATIVE - Total
$670.00
AMERICANCHECKED INC ATTN: BILLING
BACKGROUND CHECKS
$52.88
JPMORGAN CHASE BANK
FACEBK-ADS
$1132
JPMORGAN CHASE BANK
GIANT OS-TRNG PLATFRM
$984.38
JPMORGAN CHASE BANK
GNT WORLD -BOOK ORDER
$355.76
JPMORGAN CHASE BANK
INDEED -JOB ADS
$557.49
JPMORGAN CHASE BANK
MEAL EXP EMP SPKR 101
$31.25
JPMORGAN CHASE BANK
STAPLES -SUPPLIES
$265.44
GEN HUMAN RESOURCES -Total
$2,258.92
AT&T
PHONE USE
$28.28
FLEETCOR TECHNOLOGIES
FUEL OCT 2025
$23.31
JPMORGAN CHASE BANK
AMAZON -COUPLER
$13.49
JPMORGAN CHASE BANK
AMAZON -RAM
$498.00
JPMORGAN CHASE BANK
COX-INTERNET FEE
$1,598.94
JPMORGAN CHASE BANK
COX -PHONE SERVICE
$55.13
JPMORGAN CHASE BANK
DELL -KEYBOARD
$72.24
JPMORGAN CHASE BANK
EBAY-CARD
$140.00
JPMORGAN CHASE BANK
EBAY-LUGS
$45.00
JPMORGAN CHASE BANK
ESRI-MAINTENANCE
$28,500.00
Cl
Claims List-11/18/2025
Fund Vendor Name Payable Description Payment
Amount
01 GENERAL JPMORGAN CHASE BANK INTERSTATE -BATTERIES $23.40
JPMORGAN CHASE BANK TESSCO-RF ADAPTER $25.46
JPMORGAN CHASE BANK VZWRLS-WIRE CONNECT $252.06
GEN INFORMATION TECH -Total
$31,275.31
FLEETCOR TECHNOLOGIES
FUEL OCT 2025
$42.63
JPMORGAN CHASE BANK
CC MEETING 10/16
$137.00
JPMORGAN CHASE BANK
CHAMBER -LEADERSHIP
$1,200.00
JPMORGAN CHASE BANK
CHAMBER-REGISTR
$400.00
JPMORGAN CHASE BANK
COMM RELAT 10/7/25
$51.20
JPMORGAN CHASE BANK
COUNTY RELAT 10115
$45.53
JPMORGAN CHASE BANK
EMPY RELAT 10/23
$37.20
JPMORGAN CHASE BANK
EMPY RELAT 10/27
$38.35
JPMORGAN CHASE BANK
MEAL EXP COMM MTG 11/
$17.60
JPMORGAN CHASE BANK
OCT BDAY LUNCH
$58.72
JPMORGAN CHASE BANK
OK BAR ASSOC-BAR DUES
$350.00
JPMORGAN CHASE BANK
OMAG-OAMA FALL CONF
$800-00
JPMORGAN CHASE BANK
PC RELATE 10115
$35.18
JPMORGAN CHASE BANK
TULSA WORLD-SUBSCPTN
$42.90
JPMORGAN CHASE BANK
VZWRLS-WIRE CONNECT
$40.01
GEN MANAGERIAL -Total $3,296.32
YOUTH SERVICES OF TULSA YOUTH SERVICES $4,125.00
GEN MUNICIPAL COURT -Total
$4,125.00
CITY OF OWASSO
WATER SERVICE
$8,438.50
FLEETCOR TECHNOLOGIES
FUEL OCT 2025
$721.80
JPMORGAN CHASE BANK
ACE -ANTI FREEZE
$129.74
JPMORGAN CHASE BANK
ACE-IRRIG CLAMPS
$11.96
JPMORGAN CHASE BANK
ACE -LIGHT BULBS
$23.00
JPMORGAN CHASE BANK
AMAZON -SOCKET SET
$29.75
JPMORGAN CHASE BANK
JANI KING -JANITORIAL
$4,916.50
JPMORGAN CHASE BANK
LOWES-BIT SET
$12.98
JPMORGAN CHASE BANK
LOWES-CLEANING SUPP
$38.20
JPMORGAN CHASE BANK
NEWELL-REDBUD LAWN
$150.00
JPMORGAN CHASE BANK
SUTHERLDS-FIELD CHALK
$16.99
JPMORGAN CHASE BANK
TURFWORX-PARKS MOWING
$2,196.00
JPMORGAN CHASE BANK
VZWRLS-WIRE CONNECT
$40.01
UNIFIRST HOLDINGS LP
UNIFORMS
$92.34
VERDIGRIS VALLEY ELECTRIC COOP
PARKS ELECTRIC
$96.35
GEN PARKS -Total $16,914.12
ARIEL HUERTA BALLOONS $200,00
JAMES NEIL CLINE BALLOONS $200.00
JPMORGAN CHASE BANK AMAZON -EVENT SUPPLIES $14.23
12
Claims List - 11/18/2025
Fund Vendor Name
Payable Description
Payment
Amount
01 GENERAL JPMORGAN CHASE BANK
AMAZON -PAPER FLOWERS
$69.95
JPMORGAN CHASE BANK
AMAZON -TABLE CLOTHS
$19.98
JPMORGAN CHASE BANK
AMAZON -VET SUPPLIES
$21.65
JPMORGAN CHASE BANK
ART BLOOM -FLOWERS
$130.00
JPMORGAN CHASE BANK
CANVA-THANK YOU NOTES
$34.00
JPMORGAN CHASE BANK
FACEBK-ADS
$380.00
JPMORGAN CHASE BANK
HOME DEPOT -EVENT SUPP
$72.89
JPMORGAN CHASE BANK
LOWES-VET SUPPLIES
$2.17
JPMORGAN CHASE BANK
OFF DEPT-CARD HOLDERS
$24.18
KAITLIN BRYAN
FACE PAINT
$200.00
NICHOLAS ODELL LEDBETTER
LO EVENT REINDEER
$1,250.00
RIKKI FERRIER
FACE PAINT
$170.00
GEN RECREATION & CULTURE -Total
$2,789.05
BLUE ENERGY FUELS LLC
CNG FUEL OCT 2025
$69.34
FLEETCOR TECHNOLOGIES
FUEL OCT 2025
$2,013.22
JPMORGAN CHASE BANK
ATWOOD-MULTI BOOTS
$159.95
JPMORGAN CHASE BANK
VZWRLS-WIRE CONNECT
$80.02
SPIRIT LANDSCAPE MANAGEMENT LLC
LANDSCAPE
$739.61
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
$183.06
GEN STORMWATER -Total
$3,245.20
AEP/PSO
ELECTRIC USE
$14.37
JPMORGAN CHASE BANK
SAM-ERRONEOUS CHG
$153.55
TREASURER PETTY CASH
CC DEP REF- BARTLETT
$50.00
TREASURER PETTY CASH
CC DEP REF- DANIELS
$50.00
TREASURER PETTY CASH
CC DEP REF-PELLECCHIA
$50.00
TREASURER PETTY CASH
CC REF- LYLES
$50.00
TREASURER PETTY CASH
CC REF- REANS
$50.00
TREASURER PETTY CASH
CC REF-ESTES
$50.00
TREASURER PETTY CASH
CC REF-HAMBY
$50.00
TREASURER PETTY CASH
CC REF-SHOUSE
$50.00
TREASURER PETTY CASH
REDBUD REF- CHURCH
$200.00
TREASURER PETTY CASH
SPEC EVNT REF -GATHER
$200.00
TREASURER PETTY CASH
SPEC EVNT REF-MEISSNE
$200.00
GENERAL -Total
$1,167.92
MAGNUM CONSTRUCTION
PARKS MAINT OFC
$162,257.01
PARKS FACILITY -Total -
$162,257.01
GENERAL -Total
$274,394.91
20 AMBULANCE SERVICE CAPITAL WASTE SOLUTIONS LLC
MED WASTE REMOVAL
$339.20
FLEETCOR TECHNOLOGIES
FUEL OCT 2025
$3,389.30
FULLERTON HYDRO -TEST INC.
CLYNDER LEASE
$30.00
it
Claims List - 11/18/2O25
Fund
Vendor Name
Payable Description
Payment
Amount
20 AMBULANCE SERVICE
FULLERTON HYDRO -TEST INC.
CYLINDER LEASE
$110.00
FULLERTON HYDRO -TEST INC.
02
$1,200.00
JPMORGAN CHASE BANK
BOUND-MED SUPPLIES
$3,107.00
JPMORGAN CHASE BANK
CELL PHONE-IPAD WRTY
$40.00
JPMORGAN CHASE BANK
ESO-CONFERENCE
$999.00
JPMORGAN CHASE BANK
LIFE ASSIST-MED SUPP
$4,060.02
JPMORGAN CHASE BANK
MEDLINE-MED SUPPLIES
$63.60
JPMORGAN CHASE BANK
OFF DEPOT -INVITATIONS
$56.17
JPMORGAN CHASE BANK
TELEFLEX-MED SUPPLIES
$1,330.00
JPMORGAN CHASE BANK
TELEFLEX-REFUND
($1,330.00)
JPMORGAN CHASE BANK
VZWRLS-WIRE CONNECT
$280.07
JPMORGAN CHASE BANK
ZOLL-MED SUPPLIES
$378.14
JPMORGAN CHASE BANK
ZOLL-TRNG SIMS
$1,168.50
MEDICLAIMS INC
BILLING SERVICES
$11,217.84
AMBULANCE -Total
$26,438.84
TREASURER PETTY CASH
CITY OWASSO-CORRCTN
$313.45
AMBULANCE SERVICE -Total
$313.45
AMBULANCE SERVICE -Total
$26,752.29
21 E-911
AT&T
PHONE USE
$457.88
INCOG
911 INCOG FEES
$24,045.60
JPMORGAN CHASE BANK
AMAZON -CLEANING SUPP
$28.99
JPMORGAN CHASE BANK
AMAZON -SHREDDER
$179.99
JPMORGAN CHASE BANK
VZWRLS-WIRE CONNECT
$40.01
LANGUAGE LINE SERVICES
TRANSLATION SVC
$107.66
THOMAS ALAN HOFFMANN
CLEET MMPI TEST
$150.00
E911 COMMUNICATIONS -Total
$25,010.13
E-911 -Total
$25,010.13
25 HOTELTAX
FLEETCOR TECHNOLOGIES
FUEL OCT 2025
$34.11
JPMORGAN CHASE BANK
AMAZON -SHELF
$52.99
JPMORGAN CHASE BANK
KEEP OK -GUEST TABLE
$775.00
JPMORGAN CHASE BANK
WALMT-KEEP OK BASKET
$12.26
STRONG NEIGHBORHOODS -Total
$874.36
HOTELTAX -Total
$874.36
27 STORMWATER MANAGEMENT
JPMORGAN CHASE BANK
ATWOOD-MULTI BOOTS
$36.98
JPMORGAN CHASE BANK
ATWOOD-RECEIVER HITCH
$48.37
JPMORGAN CHASE BANK
ATWOOD-SEED
$119.98
JPMORGAN CHASE BANK
BOOT BARN -MULTI BOOTS
$152.95
JPMORGAN CHASE BANK
CORE MAIN-RAM-NEK
$98.74
JPMORGAN CHASE BANK
CORE MAIN -STRONG PLUG
$99.75
JPMORGAN CHASE BANK
FRIENDS -MET ARID EVENT
$600.00
8.
Claims List-11/18/2025
Fund Vendor Name Payable Description Payment
Amount
27 STORMWATER MANAGEMENT JPMORGAN CHASE BANK LOWES-MORTAR $24,84
SOURCEONE MANAGEMENT SERVICES INC MOWING $6,401.30
UNIFIRST HOLDINGS LP UNIFORM SERVICES $44.16
UNITED STATES CELLULAR CORPORATION PHONE SERVICE $117.79
STORMWATER-STORMWATER -Total $7,744.86
STORMWATER MANAGEMENT -Total $7,744.86
31 AMBULANCE CAPITAL ZOLL MEDICAL CORP EQUIPMENT LEASE $19,917.44
AMBULANCE CAPITAL FD -Total $19,917.44
AMBULANCE CAPITAL -Total $1991744
34 VISION TAX GRADE LINE CONSTRUCTION STREET IMPROVEMENTS $147,990,48
96TH FROM 119TH TO BRIDGE -Total
$147,990.48
VISION TAX -Total
$14799048
37 SALES TAX FIRE AT&T
PHONE USE
$28.28
CITY OF OWASSO
WATER SERVICE
$161.00
FLEETCOR TECHNOLOGIES
FUEL OCT 2025
$3,236.63
JPMORGAN CHASE BANK
ACE-SCBA TOOL
$35.57
JPMORGAN CHASE BANK
AK VALLEY -RADIO REPR
$715.00
JPMORGAN CHASE BANK
AMAZON -CHAIN SAW PART
$18.99
JPMORGAN CHASE BANK
AMAZON -FILTER
$20.78
JPMORGAN CHASE BANK
AMAZON -SUPPLIES
$99.70
JPMORGAN CHASE BANK
AMAZON -TOOLS
$22.70
JPMORGAN CHASE BANK
ANIMLMED-K9 HRTWM TST
$31.50
JPMORGAN CHASE BANK
CONRAD-AC REPAIR
$1,638.65
JPMORGAN CHASE BANK
EBAY-MOUNT
$54.00
JPMORGAN CHASE BANK
FEDEX-SCBA SHIPPING
$30.33
JPMORGAN CHASE BANK
HME DEPT-SMOKE BARREL
$136.37
JPMORGAN CHASE BANK
LODGE EXP 10/12-10/20
$571.80
JPMORGAN CHASE BANK
OFF DEPOT -ENVELOPES
$16.19
JPMORGAN CHASE BANK
OK POLICE -CLASS A
$433,98
JPMORGAN CHASE BANK
OK POLICE -UNIFORMS
$513.97
JPMORGAN CHASE BANK
OPENAI-ADMIN TOOL
$20.00
JPMORGAN CHASE BANK
PET SUPP-DOG FOOD
$139.96
JPMORGAN CHASE BANK
PROMOZ-RESCUE TM
$520.83
JPMORGAN CHASE BANK
PROMOZ-UNIFORMS
$150.00
JPMORGAN CHASE BANK
RWD3-ST4 WATER
$94.37
JPMORGAN CHASE BANK
SAM-TRNG REHAB
$52.04
JPMORGAN CHASE BANK
SAMS-OPS SUPPLIES
$95.92
JPMORGAN CHASE BANK
SUMMIT-ALRM INSPC
$725.00
JPMORGAN CHASE BANK
TRAVEL EXP 10/14
$39.46
JPMORGAN CHASE BANK
TRAVEL EXP 10/15
$16.41
7
Claims List - 11/18/2025
Fund
Vendor Name
Payable Description
Payment
Amount
37 SALES TAX FIRE
JPMORGAN CHASE BANK
TRAVEL EXP 10/16
$21.37
JPMORGAN CHASE BANK
TRAVEL EXP 10/17
$19.14
JPMORGAN CHASE BANK
TRAVEL EXP 10120
$12.28
JPMORGAN CHASE BANK
TW TIRE-DRU TIRES
$1,737.67
JPMORGAN CHASE BANK
TW-TIRES
$1,737.67
JPMORGAN CHASE BANK
VZWRLS-WIRE CONNECT
$1,183.11
SALES TAX FUND -FIRE -Total
$14,230.67
SALES TAX FIRE
-Total
$14,230.67
38 SALES TAX POLICE
AMERICAN WASTE CONTROL INC
DUMPSTER RENTAL
$155.66
AT&T
PHONE USE
$28.28
CITY OF OWASSO
WATER SERVICE
$38.50
FAMILY ANIMAL MEDICINE PLLC
K9 MEDICAL
$749.40
FLEETCOR TECHNOLOGIES
FUEL OCT 2025
$13,261.87
GT DISTRIBUTORS INC
AMMUNITIONS
$144.65
GT DISTRIBUTORS INC
NEW HIRE EQUIPMT
$955.56
GT DISTRIBUTORS INC
TOOLS
$560.50
JPMORGAN CHASE BANK
ACADEMY -REFUND
($1,089.16)
JPMORGAN CHASE BANK
ACADEMY -REVOLVER
$1,089.16
JPMORGAN CHASE BANK
AMAZON -EAR PADS
$39.36
JPMORGAN CHASE BANK
AMAZON -PHONE ACCYS
$26.84
JPMORGAN CHASE BANK
AMAZON -SWAT ITEMS
$502.99
JPMORGAN CHASE BANK
AMAZON -TACKS
$6.99
JPMORGAN CHASE BANK
BADGEWALLET-4 STARS
$213.95
JPMORGAN CHASE BANK
BROWNELLS-FIREARMS
$118.14
JPMORGAN CHASE BANK
LUME-LIGHTS PROJECT
$404.97
JPMORGAN CHASE BANK
NEGTN TM -TRAINING
$100.00
JPMORGAN CHASE BANK
PROTRUCK-RANGE BLDG
$4,050.00
JPMORGAN CHASE BANK
VZWRLS-WIRE CONNECT
$4,544.97
JPMORGAN CHASE BANK
ZIEGLER-RETIREMT ITEM
$1,074.00
OWASSO FOP LODGE #149 POLICE DEPT
LEGAL DEFENSE
$227.50
PRECISION DELTA CORPORATION
AMMUNITION-100
$13,235.94
SUMNERONE INC
COPIER LEASE
$751.41
SUMNERONE INC
COPIER OVERAGES
$202.58
WATERSTONE CLEANERS
OCT DRY CLEANING
$1,289.95
WEST PUBLISHING CORPORATION
CLEAR INVEST SVC
$609.73
SALES TAX FUND -POLICE -Total
$43,293.74
SALES TAX POLICE
-Total
$43,293.74
39 SALES TAX STREETS
AEP/PSO
ELECTRIC USAGE
$47.93
AEP/PSO
ELECTRIC USE
$10,572.50
CAMO FARMS INC
ASPHALT
$154.00
FLEETCOR TECHNOLOGIES
FUEL OCT 2025
$2,023.54
3
Claims List-11/18/2025
Fund
Vendor Name
Payable Description
Payment
Amount
39 SALES TAX STREETS
JPMORGAN CHASE BANK
ATWOOD-2GAL WATERJUG
$19.99
JPMORGAN CHASE BANK
ATWOOD-GLOVES
$15.98
JPMORGAN CHASE BANK
BH PHOTO -UPS
$158.49
JPMORGAN CHASE BANK
LOWES-BOARDS
$135.70
JPMORGAN CHASE BANK
NEXAIR-CYLINDER RNTAL
$49.18
JPMORGAN CHASE BANK
TRACTOR SUPPLY -BROOM
$19.99
JPMORGAN CHASE BANK
VZWRLS-WIRE CONNECT
$72.93
TLS GROUP INC
NOV MONTHLY MAINT
$1,465.00
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
$204.45
VERDIGRIS VALLEY ELECTRIC COOP
116/129 TRAFFC SIGNAL
$93.59
VERDIGRIS VALLEY ELECTRIC COOP
CHAMPION ST LIGHTS
$90.73
VERDIGRIS VALLEY ELECTRIC COOP
SECURITY LIGHTS
$7.69
WASHINGTON CO RURAL WATER DISTRICT
116 LANDSCAPE IRRIG
$476.33
SALES TAX FUND -STREETS -Total
$15,608.02
SALES TAX STREETS
-Total
$15,608.02
40 CAPITAL IMPROVEMENTS
UNIVERSAL FIELD SERVICES INC
ROW - ELM CREEK BRIDGE
$5,850.00
86TH ST N BRIDGE REPLACEM -Total
$5,850.00
HUDSON PRINCE ENGINEERING
ENGINEERING SVC
$26,080.04
86TH WIDENING MAIN TO GAR -Total
$26,080.04
FIRST BAPTIST CHURCH OF OWASSO INC
ROW ACQUISITION
$12,340.00
96TH FROM 134TH TO 145TH -Total
$12,340.00
DOERNER, SAUNDERS, DANIEL &
LAMBERT CONDEMNATION
$1,386.70
OKLAHOMA NATURAL GAS COMPANY
UTILITY RELOCATION
$515,359.94
CIP 1061129 INTERSECT IMP -Total
$516,746.64
R&L CONSTRUCTION LLC
CONSTRUCTION SERVICES
$405,420.00
CIP GARN RD WIDE 106.116 -Total
$405,420.00
K+D ARCHITECTS LLC
ENGINEERING SERVICES
$970.00
MAGNUM CONSTRUCTION
PARKS MAINT OFC
$103,427.18
PARKS FACILITY -Total
$104,397.18
CAPITAL IMPROVEMENTS
-Total
$1,070,833.86
70 CITY GARAGE
BLUE ENERGY FUELS LLC
CNG FUEL OCT 2025
$22.20
CROW BURLINGAME COMPANY
PARTS FOR RESALE
$2.090.52
FLEETCOR TECHNOLOGIES
FUEL OCT 2025
$99.19
JPMORGAN CHASE BANK
ACE -FORKLIFT FUEL
$28.00
JPMORGAN CHASE BANK
AMERIFLEX-HYD HOSE
$75.00
JPMORGAN CHASE BANK
AMERIFLEX-PARTS RESAL
$247.70
JPMORGAN CHASE BANK
BST CHOICE -WINDSHIELD
$467.00
JPMORGAN CHASE BANK
FLEET -PARTS RESALE
$117.90
JPMORGAN CHASE BANK
HOLTTRUCK-AIR FITTING
$47.30
JPMORGAN CHASE BANK
INDUSTRIAL -LIFT EQUIP
$4,584.70
9
Claims List-11/18/2025
Fund
Vendor Name
Payable Description
Payment
Amount
70 CITY GARAGE
JPMORGAN CHASE BANK
JIM GLOVER -FUEL PUMP
$187.90
JPMORGAN CHASE BANK
JIM GLOVER -OUTSIDE RP
$562.92
JPMORGAN CHASE BANK
JIM GLOVER -VISOR CLIP
$%88
JPMORGAN CHASE BANK
KINECT-WINDSHIELD
$377.51
JPMORGAN CHASE BANK
LENOX-WRECKER
$225.00
JPMORGAN CHASE BANK
LITTLE FALLS -PARTS
$232,20
JPMORGAN CHASE BANK
NATIONWIDE -CYLINDER
$409.99
JPMORGAN CHASE BANK
ROCK -SUSPENSION COMP
$368.88
JPMORGAN CHASE BANK
SOUTHERN TIRE -TIRES
$1,083.00
JPMORGAN CHASE BANK
SOUTHRN TIRE -KINGPINS
$1,362.67
JPMORGAN CHASE BANK
VZWRLS-WIRE CONNECT
$40.33
UNIFIRST HOLDINGS LP
UNIFORMS
$111.98
FLEET MAINTENANCE -Total
$12,801.77
CITY GARAGE -Total
$12,801.77
76 WORKERS' COMP SELF -INS
CITY OF OWASSO IMPREST ACCOUNT
WORKERS COMP CLAIMS
$13,482.59
UNITED SAFETY & CLAIMS INC
WORKERS COMP SVC FEE
$1,658.33
WORKERS' COMP SELF -INS -Total
$15,140.92
WORKERS' COMP SELF -INS -Total
$15,140.92
77 GENERAL LIABILITY-PROPERT
ELIZABETH ANNE CHILDS
BLACKBURN LITIGATION
$15.00
HALL, ESTILL, HARDWICK, GABLE,
LITIGATION PINNACLE
$1,563,75
GEN LIAB-PROP SELF INS -Total
$1,578.75
GENERAL LIABILITY-PROPERT - Total
$1,578.75
78 HEALTHCARE SELF INS FUND
TREASURER PETTY CASH
CC EAP- OCT INV
$468.00
WELLNESS -Total
$468,00
HEALTHCARE SELF INS FUND
-Total
$468.00
City Grand Total
$1,676,640.20
f0
sd
PG, p.epr P[4M.�urPGLL Cwmmwry
TO: The Honorable Mayor and City Council
FROM: Earl Farris, Project Administrator
SUBJECT: Acceptance of the 2025 Annual Street Rehabilitation Project and Authorization
for Final Payment
DATE: November 14, 2025
BACKGROUND:
In July 2025, City Council approved a construction contract with Tri-Star Construction LLC, in the
amount of $1,110,000.00 to perform repairs and maintenance on multiple roads throughout
Owasso. Work outlined in the contract included replacement of curb and gutter, subgrade repair,
milling and overlay of new asphalt.
Work within the project was completed on:
• East 1161h Street North between Mingo and Memorial
• East 1It, 2nd and 3rd between Atlanta and Main Street
• East ph Avenue from the service road headed north to 456 South Main Street.
In November 2025, Tri-Star Construction LLC, completed all work within the contract. City staff
inspected the improvements and agree that all requirements and standards have been met. The
final payment of $325,103.48 will result in a final contract amount of $957,940.63, a contract
underrun of $152,059.37.
FUNDING:
Funding for this project is included in the Capital Improvements Fund and the Half -Penny Sales Tax
Fund (Streets).
RECOMMENDATION:
Staff recommends acceptance of the street rehabilitation projects and authorization for final
payment to Tri-Star Construction, LLC, of Catoosa, Oklahoma, in the amount of $325,103.48.
ATTACHMENTS:
Final Pay documents
Location Map
V=17637 39-300-253-54210 Req= 20260096
PO 20260093
AIA Type Document
Application and Certification for Payment
STREET IMPROVEMENTS
Po 1 of 3
TO (OWNER): City of Owasso
200 South Main St
PROJECT: COO Annual St Rehab Program 25
APPLICATION N0:2515-03F
DISTRIBUTION
Caloosa, OK 74015
TO:
Owasso, OK 74055
PERIOD TO: 11/6I2025 FINAL
—OWNER
—CONSTRUCTION
FROM (CONTRACTOR): Tri-Star Construction LLC
MANAGER
1880 N. 166th E. Avenue
ARCHITECTS
_ARCHITECT
Tulsa, OK 74116
PROJECT NO: 2025
—CONTRACTOR
VIA CONSTRUCTION MANAGER:
CONTRACT FOR: Annual Skeet Rehabilitation Program (2025)
VIAARCHITECT:
CONTRACT DATE: 7/1/2025
CONTRACTOR'S APPLICATION FOR PAYMENT
Application is made for Payment, as shown below, in connection Mth the Contract.
Continuation Sheet, AIA Type Document is attached.
1. ORIGINAL CONTRACT SUM .................... $ 1.110.000.00
2. Net Change by Change Orders ................ $ 0.00
3. CONTRACT SUM TO DATE (Line 1 + 2)........... $ 1,110,000.00
4. TOTAL COMPLETED AND STORED TO DATE ...... $ 957.940.63V/
S. RETAINAGE:
a. 0.00% of Completed Work $ 0,00
b. 0.00 % of Stared Material $ 0.00
Total retainage (Line 5a + 5b) .................... $ 0.00
6. TOTAL EARNED LESS RETAINAGE .............. $ 957,940.63 J
(Line 4 less Line 5 Total)
7. LESS PREVIOUS CERTIFICATES FOR PAYMENT
(Line 6 from prior Certificate) .................... . $ 632 837.15 /
8. CURRENT PAYMENT DUE ...... ............ . $ 325,103.48 .
9. BALANCE TO FINISH, INCLUDING RETAINAGE
(Line 3 less Line 6) $ 152,059.37
CHANGE ORDER SUMMARY
ADDITIONS
DEDUCTIONS
Total changes approved in
previous months by Owner
0.00
0.00
Total approved this Month
0.00
0.00
TOTALS
0.00
0.00
NET CHANGES by Change Order
0.00
The Undersigned Contractor certifies that to the best of the Contractors knowledge, information and
belief the work covered by this application for Payment has been completed in accordance with
the Contract Documents, that all amounts have been paid by the Contractor for Work for which
previous Certificates for Payment were Issued and payments received from the owner, and that
current payment shown herein is now due.
CONTRACTOR: Tri-Star Construction LLC
1 80 N. 166th E. Aven a Tulsa, OK 74116
i
BY: Date:
S u "Ida / Operations Manager
State o : OK
County of: Rogers
���tNu I I I I n4rll
Subscribed an Sworn to before m is �i-µ,� Day of�����r�11\C,A r <
Notary Public: "� �• CO RY'OGe'S2
My Commissigun
n Ex me : v�<. �r Z S t Z.o2� _ 2 Om/ss/ ni O
CERTIFICATE FOR PAYMENT = :a a : z\
9�'• a °n._ _.,,c
<a-z°...
In Accordance with the Contract Documents, based on on -site observation e'dare, :
prising the above application, the Construction Manager and Architect certified119' �i(tErt(Ma1 (p'(}ta
best of their knowledge, information and belief the Work has progressed as indite/@drytidq aalityof
the work Is in accordance with the Contract Documents, and the Contractor is entitled to payment of
Me AMOUNT CERTIFIED.
AMOUNT CERTIFIED ............................... $
(Attach explanation if amount certified differs from the amount applied. Initial all figures on this
Application and on the Continuation Sheet that are changed to conform to the amount certified.)
CONSTRUCTION MANAGER:
By:
ARCHITECT.
By:
Date:
Date:
This Certificate Is not negotiable. The AMOUNT CERTIFIED is payable only to the Contractor
named herein. Issuance. Payment and acceptance payment a prejudice to any
rights of the Owner or Contractor under this Contract.
)I- 10..'S
Too mr City of Owasso
200 Soulh Mein St
Owasso, OK 74055
FROM (CONTRACTOR): Tn-Star Consinxaon LLC
1880 N. 166th E. Avenue Tulsa, OK 74116
rao m COO Annual St Rehab Program 25 Catooss,
OK 74015
VIA CONSTRUCTION MANAGER:
VIAARCHITECT:
APPLICATION NO: 251&03F
PERIOD TO: 11106I2025
ARCHITECT'S PROJECT NO: xm�
CONTRACT DATE:711=25
DISTRIBUTION TO:
OWNER
_ CONSTRUCTION MANAGER
_ARCHITECT
_CONTRACTOR
ITEM
DESCRIPTION
PLAN OTT
UNITPRICE
Qe"CUULCU
P=VIUusv
PREVIOUS APPL GOMPOTYI% COMPAMTTHIS STORED COMPLETED
VALUE
COMP OTYP.S
PERIOD THIS PERIOD
MATERIAL
ANDSTOREO %
BALANCE
1010
MOBILIZATION - BASE
0.0000
80,447,00
50.00%
40,223.50
50.00%
40223.500
0.00
Bg447.001DO.00%
0.00
1020
CONSTRUCTION TRAFFIC
0.0000
12.802.00
68.00%
8.705.36
3ZI10%
4.096.64
O.DO
CONTROL -BASE
12.802.00100.00%
0.00
1030
CONSTRUCTION STAIUNG LEVEL
0.0000
10,500.00
75.00%
7,675.00
25.00%
2626.000
O.DO
II - BASE
10,50D.00100,D0%
0.00
1040
SWPPP DOC. & MGMT (EROSION
0.0000
5,000.00
50,00%
2,500.00
50.OD%
2500.000
O.DO
CONTROL -BASE)
5,000.60100.00%
am
1060
PARTIAL DEPTH P.C.C. PATCH
920.000
110.0000
101,200.DD
112.00%
113,164.70
0.00%
0.00
0.00
(TYPE 2 REPAIR)
113,16470111.82%
-11.964.70
1970
C: D.J. CONCRETE PAVEMENT
739.000
97.000D
71.663.00
86.00%
61426.22
0.00%
0.00
0.00
10.256.76
(OCTS)
61.426.22 85.69%
1080
C:(PL) ASPHALT CONCRETE
1.412.000
78.0000
110,136A0
91.00%
100124.70
0.00%
0.00
0,00
(FULL DEPTH STD. DUTY)
100,124.70 90,91%
10.011.30
ilia
COLD -MILL PAVEMENT(2T X e'W
13,180.000
1.75OU
23.065.00
79.OD%
18.313.51
22815
3992.63
0.00
758.86
EDGE)
22.308.14 96.71%
1120
COLDMI1_I_ PAVEMENT (FULL
7.000
400.0000
2,000.00
71.00%
2000.00
2.0
800.00
000
D.00
WIDTH TAPERED BUTT MILL)
2,800.00 100.00%
1140
(PL) ASPHALT CONCRETE(2-
18,658.000
15.0000
279,870.00
Stu%
170.740.35
6600.0
990(10.00
0.00
10.129.65
OVERLAY)
269,740.35 96.38%
1160
COMBINED CURB& GUTTER(6'
340.000
65.0000
22.100.00
47.00%
10279.75
0.00%
0.00
0,00
11,820.25
BARRIER) (REM. & REPL.)
10,279.75 46,51%
1170
COMBINED CURB& GUTTER(6'
85.000
58.0000
4,930.90
97.00%
4793.12
0.00%
0.00
0.0
BARRIER) (NEW)
4,793.12 97.22%
136.88
1190
B'CONCRETE DRIVEWAY
263.000
107.0000
28,141.90
121.00%
33,920.07
0.00%
0.00
0.00
-5,779.07
(H.E.S.) (REM. & REFL.)
33,920.07120,54%
125U
C. FULL DEPTH P,C.C. PATCH
352.000
150.0000
52.800.00
122.00%
64,188.00
0.00%
0.00
0.00
-11,388.00
(VALLEY GUTTER)
fi4,1 B800 121.57%
TO NwaaRl: City of Owasso DER, COO Annual St Rehab Program 25
APPLICATION NO: 251&03F
DISTRIBUTION
200 South Maln St Catoosa, OK 74015
PERIOD TO: 11106)2025
TO;
Owasso, OK 74055
_OWNER
_CONSTRUCTION
MANAGER
FROM (CONTRACTOR): TT -Star Cons"Mon LLC
ARCHITECTS PROJECT NO:
1800 N. 1661h E. Avenue
ao,
_ARCHITECT
Tulsa, OK 74116
_CONTRACTOR
VIA CONSTRUCTION MANAGER:
CONTRACT FOR: Annual Street Rehabilitation Program (2025) VIAARCHITECT:
ITEM DESCRIPTION
INLET ADJUST TO GRADE
(CONCRETE BOXOITT)
VALVE BOXES AOJUSTTO
GRADE (WI REINF. COLLAR)
MANHOLES ADJ. TO GRADE (W/
REINF. COLUIR)
TRAFFIC
STRIPE(MULTI-POLY.)(4- WIDE)
(YELLOW)
TRAFFIC
STRIPE(MULTI-POLY.)(4- WIDE)
(WHITE)
TRAFFIC
STRIPE(MULTI-POLY.)(a- WIDE)
(WHITE)
C: TRAFFIC STRIPE(MULTI.
POLY.)(24- WIDE) (WHITE)
C: CLSM BACKFILL (FLOWFILL)
C: SOLID SLAB SODDING
PC CONCRETE PAVEMENT (W
HO CONC. ON IT AGG)
4- CONCRETE SIDEWALK- ADA
RAA1P
CONSTRUCTION MISC. (150K
ALLOWANCE)
REPORT TOTALS
awwu�cu rues
Y UNITPRICE VALUE CO
56.000 250.0000 14,000.00
6.000 300.0000 1.800.00 66.67%
4.00D 1,300.0000 5,200.00 0.00%
10.773.000 .8000 8,618.40 50,00%
6,316.000 .6000 6.662.80 91.00°%
85.000 4.3000 365.50 0.00%
63.000 16.1000 1,014.30 0.00%
25.000 150.0000 3,750.00 0.00%
100.00 9.0000 909.00 100.0oA
1.07SIMB 103.0000 110.725.00 0.00%
1.000 1,500.0000 1,500.00 I00.0016
150,000.000 1.0000 150,000.00 0.00%
$1,110,000.00
14000:00
1200.00
0.00
4,266.31
6,023.76
0.00
0.00
0.m
898,02
0.00
1500.00
0.00
$666,144.37
CONTRACT DATE: 7/1/2025
COMPOTY/% COMPAMT STORI
THIS PERIOD THIS PERIOD MATERI.
0.00
0.00%
0.00% 0.00
2.0 26mLoo
4084.2 3287.39
0.00% 0.00
100.7 433.01
171.0
2753.10
0A0% 0.00
0.00% 0.00
1257.3 129504.99
0.00%
0.00% ou0
$291,795.26
_AND
STORED %
BALANCE
0.011
14000.00100.DU%
I
0.00
1200.00 66,67%
SIX
0.00
2600.00 50.00%
2.601
0.00
7635.70 67A4%
1,08;
0.00
6023.76 90.54%
62E
0.00
433,01118.47%
-61
0.00
2753.10 271.43%
-1.73E
0.00
0.00 0.00%
3,751
0.00
898.02 99.78%
1
0.00
129504.99 116.96%
-18,77E
0.00
1590.00100.00%
c
0.00
0.00 0.00%
150.001
$957,940.63
$0.00 $152,059.37
CLAIM OR INVOICE AFFIDAVIT
STATE OF OKLAHOMA )
COUNTY OP'--Q )SS)
The undersigned (Architect. Contractor. Supplier, Engineer or Supervisory Official), of lawful
age, being first duly sworn• on oath says that this (Invoice, Claim or Contract) is true and correct.
Affiant further states that the (work, services or materials) as shown by this Invoice or Claim
have been (completed or supplied) in accordance with the Plans. Specifications, orders or
requests furnished to the Affiant. Affiant further states that (s)he has made no payment, nor
given, nor donated• or agreed to pay, give, or donate, either directly or indirectly, to any elected
official, officer, or employee of the State, County, or City of money or any other thine of value
to obtain yment or the award of this contract.
17
Contractor q plier
Subscribed and sworn to
m
me this (e+ti day of ��ove�.ber . "toz>—.
My Commission Expires: t�J�a.1 , 2o'')-$
Architect, Engineer or other Supervisory Official
Subscribed and sworn to before me this day of
Notary Public
Commission #
My Commission Expires:
\ Pc,P,E„J poi i
y5�.•SpRYPv A/
3 Commission
2 i 2000o
6238
Nj. or Cd�nm65�.�0.'
9/��F OIKILPN�P,
NOTE: Strike out words not appropriate and sign appropriate signature line. Architect,
Engineer approval is not required for Contractor or Supplier Affidavit.
00300 - Page 12 of 15
I rnnl rump
CONTRACTOR'S FINAL RELEASE AND WAIVER OF LIEN
Project/ Owner
Project: 2025 Street Rehabilitallon Prolect
Address: 200 South plain
Owasso OK 74055
city
Owner: city or Owasso
State Zip Code
TO ALL WHOM IT MAY CONCERN:
Contractor
Name: Tri-Starconstruction LLC
Address: 18B0 N 166th E Avenue
Tulsa OK 74116
city State Zip Code
Contractor Licence:
Contract Date: 7 / 1 /2025
For good and valuable consideration, the receipt and sufficiency of which is hereby
acknowledged, the undersigned Contractor hereby waives, discharges, and releases any and
all liens, claims, and rights to liens against the above -mentioned project, and any and all other
property owned by or the title to which is in the name of the above -referenced Owner and
against any and all funds of the Owner appropriated or available for the
construction of said project, and any and all warrants drawn upon or issued against any such
funds or monies, which the undersigned Contractor may have or may hereafter acquire or
possess as a result of the furnishing of labor, materials, and/or equipment, and the performance
of Work by the Contractor on or in connection with said project, whether under and pursuant to
the above -mentioned contract between the Contractor and the Owner pertaining to said project
or otherwise, and which said liens, claims or rights of lien may arise and exist.
The undersigned further hereby acknowledges that the sum of
three hundred twenty five thousand one hundred three a46/too
Dollars ($ 325,103.4a ) constitutes the entire unpaid balance due the undersigned in
connection with said project whether under said contract or otherwise and that the payment of
said sum to the Contractor will constitute payment in full and will fully satisfy any and all liens,
claims, and demands which the Contractor may have or assert against the Owner in connection
with said contract or project.
to
Dated this (vim
20 2�_
`--- By:
lUlask F1v 1-t
ulll lu,, Title:
E "/'�''%
q
.``0, GP' J o
?..PRY p.
:Commission # • Z =
z000szaa =
Page 1 of 1
05-28- P ��
OIKIPN\``�
IW4
r /4 I ,� .q •mv rf
R !Bela'
Iftn :irk y �
' ._ f.- l ill. r� - li• fir. ;Y�J .. r* �-q( ��'w� ��t,
TO:
The Honorable Mayor and City Council
FROM:
Alexa Beemer, AICP, Planning Manager
SUBJECT:
Ordinance 1242, Deannexation (OA 25-05) — Coves at Stone Canyon V
DATE:
November 14, 2025
BACKGROUND:
The Community Development Department received a request to deannex approximately 15.07 acres,
located roughly three -fourths (3/4) of a mile west of the intersection of North 177th East Avenue and
North Patriot Drive. The property is currently zoned Residential Single -Family (RS-3) under the Stone
Canyon PUD.
SUBJECT PROPERTY/PROJECT DATA:
Property Size
15.07 acres +/-
Current Zoning
Residential Single -Family RS-3
Land Use Master Plan
Nei hborhood Mixed
Within a Planned Unit Development (PUD)?
Yes; Stone Canyon PUD
Within an Overlay District?
No
Water Provider
Rogers County Rural Water District #3
ANALYSIS:
The subject property was annexed into Owasso City Limits in 2008 under Ordinance 934.
• The subject property is part of the Stone Canyon PUD, which was originally approved in Rogers
County.
o With the exception of Stone Canyon Elementary and the new Hawthorn at Stone
Canyon subdivision, most of the development within the PUD has occurred in Rogers
County outside of the City Limits.
The applicant is currently in the process of developing Phases II, III, and IV of the Coves at
Stone Canyon neighborhood, immediately to the south of the subject property. These
subdivisions have all been reviewed in Rogers County, as they are outside of Owasso City
Limits.
o The applicant intends to develop the subject property as Phase V of the Coves at Stone
Canyon neighborhood, with access to said subject property being derived through
Phase IV only.
o As such, the subject property would effectively become a part of the larger Coves at
Stone Canyon neighborhood, and would represent the only Phase that is within Owasso
City Limits.
• Having a neighborhood where only one Phase is inside of City Limits, while the rest are within
Rogers County's jurisdiction, does not follow sound planning principles.
o Additionally, the location of the subject property at the far southern edge of the City's
Fenceline and the limited means of access to said property result in its isolation; serving
the subject property with City services like sewer would be quite difficult and costly.
o The applicant is seeking to deannex the subject property so that they may develop it as
a portion of the existing Coves neighborhood, within Rogers County.
• Staff believes there is no substantial benefit to having only a portion of the Coves
neighborhood inside the City Limits, with the remaining portion in the County. Staff does not
OA 25-05
Page 2
foresee detaching the subject property as having a negative impact on the health, safety, or
general welfare of the public.
SURROUNDING ZONING AND LAND USE:
Direction
Zoning
Use
Land Use Plan
Jurisdiction
North
Residential Single -Family (RS-3)
Vacant
Neighborhood
City of Owasso
Mixed
South
Stone Canyon PUD
Residential
N/A
Rogers County
East
Residential Single -Family (RS-3)
Residential
Parks/Recreation
City of Owasso
West
Residential Single -Family (RS-3)
Vacant
Neighborhood
City of Owasso
Mixed
PLANNING COMMISSION:
The Owasso Planning Commission voted 3-1 to recommend approval of this item at their regular
meeting on November 10, 2025.
RECOMMENDATION:
In developing a recommendation, staff evaluated Oklahoma State Statute, Title 11, Chapter 1, Part 1,
Article XXI, Section 21-110. Following this evaluation, staff concluded that the subject deannexation
request meets all of the legal requirements for approval.
As such, staff recommends adoption of Ordinance 1242, detaching the subject property from the
Owasso City Limits.
ATTACHMENTS:
Ordinance 1242
Zoning Map
GrOwasso 2035 Land Use Master Plan Map
Deannexation Exhibit
CITY OF OWASSO, OKLAHOMA
ORDINANCE 1242
AN ORDINANCE DETACHING FROM THE CORPORATE LIMITS OF THE CITY OF
OWASSO, OKLAHOMA, ADDITIONAL LANDS AND TERRITORY, REFERENCED IN
APPLICATION OA 25-05 AND REPEALING ALL ORDINANCES OR PARTS OF
ORDINANCES IN CONFLICT
WHEREAS, public hearings have been held regarding the request for deannexation of
property located roughly three -fourths (3/4) of a mile west of the intersection of North 177th East
Avenue and North Patriot Drive; and,
WHEREAS, the Owasso City Council has considered the recommendation of the Owasso
Planning Commission, and all statements for or against the requested deannexation of the
property referenced in applications CA 25-05.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA,
THAT TO WIT:
SECTION 1.
A tract of land, being more particularly described as follows:
A TRACT OF LAND LOCATED IN THE SOUTHWEST QUARTER (SW/4) OF SECTION THIRTY-
FIVE (35) OF TOWNSHIP TWENTY-ONE (21) NORTH AND RANGE FOURTEEN (14) EAST OF
THE INDIAN BASE AND MERIDIAN (I.B.&M.), ACCORDING TO THE U.S. GOVERNMENT
SURVEY, THEREOF, ROGERS COUNTY, STATE OF OKLAHOMA; BEING MORE
PARTICULARLY DESCRIBED AS FOLLOWS:
COMMENCING AT THE NW CORNER OF SEC. 35, T-21-N, R-14-E, 1.B.&M.; THENCE S
01008'59"E ALONG THE WEST LINE OF SAID SEC. 35 A DISTANCE OF 2589.15 FEET; THENCE
N 88048'33"E A DISTANCE OF 811.28 FEET TO THE CENTERLINE OF THE PRESENT GRDA
EASEMENT; THENCE S 07006'37"E ALONG THE CENTERLINE OF SAID PRESENT GRDA
EASEMENT A DISTANCE OF 1711.56 FEET; THENCE N88047'36" E A DISTANCE OF 150.80
FEET TO THE POINT OF BEGINNING; THENCE N 88047'36"E A DISTANCE OF 497.20 FEET;
THENCE S 20034'14"E A DISTANCE OF 268.00 FEET; THENCE S 2502010"E A DISTANCE OF
303.90 FEET; THENCE S26030'56"E A DISTANCE OF 221.09 FEET; THENCE S 46102'42"E
A DISTANCE OF 361.00 FEET TO THE SOUTH LINE OF SAID SEC. 35; THENCE S 88046'38"W
ALONG THE SOUTH LINE OF SAID SEC. 35 A DISTANCE OF 957.37 FEET; THENCE N
07006'37"W A DISTANCE OF 991.57 FEET TO THE POINT OF BEGINNING, AND
CONTAINING 15.073 ACRES, MORE OR LESS. BASIS OF BEARING IS THE OKLAHOMA
STATE PLANE COORDINATE SYSTEM.
The some is hereby de -annexed from the City of Owasso, Oklahoma, and its corporate limits.
SECTION 2.
From and after the passage and publication of this Ordinance, the real estate and territory
described above shall be removed from the City of Owasso, Oklahoma.
Ordinance 1242
Page 1 of 3
SECTION 3.
All ordinances or parts of ordinances, in conflict with this ordinance are hereby repealed to the
extent of the conflict only.
SECTION 4.
If any part or parts of this ordinance are deemed unconstitutional, invalid, or ineffective, the
remaining portion shall not be affected but shall remain in full force and effect.
SECTION S.
The provisions of this ordinance shall become effective thirty (30) days from the date of final
passage as provided by state law.
SECTION 6.
There shall be filed in the office of the County Clerk of Rogers County, Oklahoma, a true and
correct copy of this Ordinance and a correct map of the territory detached.
PASSED AND APPROVED this 181h day of November, 2025,
Alvin Fruga, Mayor
ATTEST:
Juliann M. Stevens, City Clerk
(SEAL)
APPROVED AS TO FORM:
Julie Lombardi, City Attorney
Ordinance 1242
Page 2 of 3
I
a 0.02 0.04 0.09 o.sa 0.18
Surrounding Zoning
Mlles OA 25-05
Subject Tract
N
A
S
Land Use Categories
Parks/Recreation
Public/Institutional
Residential
C
C -
Transitional
Neighborhood Mixed
Redbud District
Neighborhood Commercial
Commercial
Industrial/Regional Employment
US-169 Overlay
ap
0 0.02 0.04 0.09 0.14 0.18
Wes
44,
GrOwasso 2035 Land Use Master Plan N
f 1 Subject Tract
W1
L
'.4
1" = 1500'
Exhibit 'B'
LEGAL DESCRIPTION EXHIBIT
Tract in Section 35, T-21-N, R-14-E
Rogers County, Oklahoma
E 76th St N
1 WO# 35890 DATE: 8/25/25 FILE: 2114.3530 _ _.11
Legal Description-35890 8-25-25.docx
EXHIBIT `A'
Legal Description
Sec. 35, T-21-N, R-14-E, I.B.&M
A tract of land located in the Southwest Quarter (SW/4) of Section Thirty-five (35) of Township
Twenty-one (21) North and Range Fourteen (14) East of the Indian Base and Meridian (I.B.&M.),
according to the U.S. Government Survey, thereof, Rogers County, State of Oklahoma; being
more particularly described as follows:
Commencing at the NW corner of Sec. 35, T-21-N, R-14-E, I.B.&M.; THENCE S 01°08'59"E
along the west line of said Sec. 35 a distance of 2589.15 feet; THENCE N 88°48'33"E a distance
of 811.28 feet to the centerline of the present GRDA easement; THENCE S 07°06'37"E along
the centerline of said present GRDA easement a distance of 1711.56 feet; THENCE N88047'36"
E a distance of 150.80 feet to the POINT OF BEGINNING; THENCE N 88°47'36"E a distance of
497.20 feet; THENCE S 20°34'14"E a distance of 268.00 feet; THENCE S 25°20'10"E a distance
of 303.90 feet; THENCE S 26°30'56"E a distance of 221.09 feet; THENCE S 46°02'42"E a
distance of 361.00 feet to the south line of said Sec. 35; THENCE S 88°46'38"W along the south
line of said Sec. 35 a distance of 957.37 feet; THENCE N 07°06'37"W a distance of 991.57 feet
to the POINT OF BEGINNING, and containing 15.073 acres, more or less.
Basis of bearing is the Oklahoma State Plane Coordinate System
Legal Description-35890 8-25-25.docx
Closure Report 35890 8-25-25.docx
CLOSURE REPORT
Courses of Boundary
Bearing
Distance
POINT OF COMMENCEMENT
S 01 ° 08 ' 59 " E
2589:15 '
N88048'33"E
811.28'
S07006'37"E
1711.56'
N 88 ° 47 ' 36 " E
150.80 '
POINT OF BEGINNING
N 88 ° 47 ' 36 " E
497.20 '
S 20 ° 34' 14" E
268.00
S 25 ° 20 ' 10 " E
303.90 '
S26030'56"E
221.09'
S46°02'42"E
361.00'
S 88 ° 46 ' 38 " W
957.37 '
N 07 ° 06 ' 37 " W
991.57 '
POINT OF BEGINNING
Aggregate Course Length = 3600.13 feet
Computed Closure
= N 90 ° E 0.00 feet
I, Kevin M Newlun, Benchmark Surveying and Land Services, Inc., certify the attached Legal
Description closes as shown in accord with existing records and is a true representation of the
real property as described, and meets the minimum technical standards for land surveying the
State of Oklahoma. /
sswnq�
' Z'v� of �N M.
Kevin M Newlun ra NE LUN
w
Oklahoma LS No. 1289 1289
Closure Report 35890 8-25-25.docx
-..P 5a,
TO:
FROM:
SUBJECT:
DATE:
The Honorable Mayor and City Council
Alexa Beemer, AICP, Planning Manager
Specific Use Permit (SUP 25-02) — Glover Coffee Creek Expansion
November 14, 2025
BACKGROUND:
The Community Development Department received an application for review and approval of a
Specific Use Permit (SUP) to allow for an expansion of an existing auto sales use in a Commercial
Shopping (CS) zoning district and within the US-169 Overlay District. The subject property is located at
10505 North Owasso Expressway, south of the southeastern corner of the intersection of East 106+n
Street North and North Owasso Expressway.
SUBJECT PROPERTY/PROJECT DATA:
Property Size
5.69 acres +/-
Current Zoning
Commercial Shopping (CS)
Present Use
Vacant/Auto Sales
Proposed Use
Expansion of Auto Sales (Service Center)/Restaurant
Land Use Master Plan
Commercial
Within a Planned Unit
Yes; OPUD 18
Development PUD ?
Within an Overlay
Yes; US-169 Overlay District
District?
Water Provider
Washington County Rural Water District 43
Applicable Paybacks
N/A (already platted)
Assessed at Platting)
ANALYSIS:
• The subject property was annexed into Owasso City Limits with Ordinance 633 in 2000 and is
platted as Lots 1 and 2, Block 1 Glover Coffee Creek.
• The GrOwasso 2035 Land Use Master Plan identifies the subject property for future commercial
uses.
o All surrounding parcels immediately adjacent to the subject property are also identified
for future commercial uses on the Plan, and have been zoned commercially under the
US-169 Overlay District, with the exception of the Highway US-169 right-of-way.
• A SUP is required in certain zoning districts for uses or structures that may be considered more
intense than what is allowed by right, through the City of Owasso Zoning Code.
• Per the Owasso Zoning Code an automotive sales facility is allowed, with an SUP, in the CS
zoning district and within the US-169 Overlay District. Auto sales uses are also limited to five (5)
acres in size within the US-169 Overlay District.
o Thus, an SUP is needed for the proposed use on this property, as it is zoned CS and is
within the US-169 Overlay District.
• Two previous SUPS have been approved on or adjacent to this subject property.
SUP 16-03 was approved in September of 2016. This SUP allowed for the construction of
the original auto sales facility, contained within 5.0 acres and located immediately
southwest of the current subject property.
SUP 25-02
Page 2
o SUP 18-01 was approved in February of 2019. This SUP allowed for an expansion of the
original auto sales facility, where a new building addition was constructed on the
original 5.0 acres and additional inventory parking was created on what was platted as
Lot 1, Block 1 Glover Coffee Creek (3.39 acres). This resulted in Lot 2, Block 1 Glover
Coffee Creek (2.29 acres) remaining vacant immediately to the northwest of the
expanded auto sales facility.
• SUP 18-01 was approved by City Council with the understanding that the Lot 2 would be set
aside for a retail/restaurant use and marketed for sale by the original applicant.
If, after five (5) years, the original applicant was not able to secure a retail/restaurant
use on the Lot 2, then they were permitted to submit an additional SUP on said vacant
parcel to allow for any land uses that are permitted on property zoned CS and within
the US-169 Overlay District.
The original City Council staff report for SUP 18-01 and the minutes from the February 19,
2019 City Council meeting are attached to this memo.
• The applicant has stated that they have not been able to secure a retail/restaurant use on Lot
2. As such, they are now seeking a SUP to allow for the expansion of the existing auto sales use
onto a portion of Lot 2. If approved, this would result in the creation of an auto sales facility that
would be approximately 10.15 acres in size total.
o Specifically, this SUP request (SUP 25-02) would allow for the construction of a new
vehicle service center on Lot 1, where inventory parking currently occurs.
o Additionally, this SUP would allow for the creation of additional inventory parking on a
portion of Lot 2. This would constitute approximately 1.76 acres of the original 2.29-acre
lot that was set aside for a retail/restaurant use in 2018.
o Finally, this SUP would allow for the creation of a drive-thru coffee shop on the
remainder of Lot 2, approximately 0.54 acres in size.
o If approved, the new service center and inventory parking would be developed
immediately; the coffee shop portion would be marketed for sale.
The applicant has worked with staff to design the site and new structures in an appropriate
manner that conforms to the design requirements of the Zoning Code and minimizes the
impacts on adjacent properties.
o The facades of the proposed vehicle service center will be composed mainly of stucco
finishing, thus matching the look of the existing auto sales facility and meeting the
fagade requirements for commercial structures seen within Chapter 11 of the Owasso
Zoning Code.
o The conceptual site plan for the service center site shows six (6) evergreen trees to be
planted in the rear of the structure; this represents additional landscaping than what
would otherwise be required by base Code. All other landscaping requirements
outlined in Chapter 19 of the Owasso Zoning Code must be met.
o The conceptual site plan for the car lot/inventory parking site shows a plaza/courtyard
area with seating benches and ornamental plantings just northeast of the current
access point off of North Owasso Expressway. The courtyard area, as depicted on the
conceptual site plan, should meet the amenity requirements for buildings over 10,000
square feet seen within Chapter 10 of the Owasso Zoning Code.
o Access to the proposed coffee shop site will be derived from an existing mutual access
easement (MAE) on the southern property line of the adjacent gas station, just to the
north of the subject property. No new access points onto the public right-of-way (ROW)
are being proposed with this SUP, thus helping reduce the number of curb -cuts along
this corridor.
o The dumpster for the coffee shop site will be located on the far eastern corner of the
property and will be fully screened, per Chapter 19 of the Owasso Zoning Code. Three
(3) additional trees are also shown along the northern edge of the coffee shop site; this
represents additional landscaping than what would otherwise be required by base
SUP 25-02
Page 3
Code. All other landscaping requirements outlined in Chapter 19 of the Owasso Zoning
Code.
o The applicant has indicated that they are aware of the Owasso Noise Ordinance, and
will comply with such, per a note on the overall conceptual site plan. No exterior loud
speakers will be permitted on the rear of the proposed service center, as also noted on
the overall conceptual site plan.
o The applicant has also indicated that all non -essential lighting will be turned off from
9:00 PM to 6:00 AM via a note on the overall conceptual site plan. All lighting on site will
be required to be LED and will have to meet the requirements of Chapter 20 of the
Owasso Zoning Code.
o No new permanent signage for the existing auto sales use would be allowed as a part
of this SUP. Banners, flags, balloons, inflatables, temporary signs, streamers, or other
temporary advertising shall also not be permitted. Any signage associated with the
proposed coffee shop would have to adhere to Chapters 10 and 18 of the Owasso
Zoning Code.
The main purpose of the SUP requirement is to ensure the development does not impose any
negative direct impacts to adjoining properties and that the proposed use works in harmony
within the context of the area.
o The subject property is situated along an emerging commercial corridor, with a number
of automotive -related uses in the immediate vicinity.
o Further, this SUP would constitute an expansion of an existing auto sales use, and not an
allowance for a brand-new auto sales facility within this corridor.
o As such, staff has determined that this SUP request may be appropriate at this location,
if the correct land -use controls are utilized.
• Any further development that occurs on the subject property shall adhere to all development,
zoning, and engineering requirements of the City of Owasso.
SURROUNDING ZONING AND LAND USE:
Direction
Zoning
Use
Land Use Plan
Jurisdiction
North
Commercial
Commercial
Commercial
City of Owasso
CS
South
Commercial Shopping
Commercial
Commercial
City of Owasso
East
Commercial Shopping
Commercial
Commercial
City of Owasso
West
Commercial Shopping
Vacant / Highway
Commercial /
City of Owasso /
(CS) / Agriculture (AG)
ROW
N/A
ODOT
PLANNING COMMISSION:
The Owasso Planning Commission voted 4-0 to recommend approval of this item at their regular
meeting on November 10, 2025.
RECOMMENDATION:
In developing a recommendation, staff evaluated the SUP on the criteria outlined in Chapter 10 and
Section 16.1.7 of the Owasso Zoning Code. Following this evaluation, staff concluded that the SUP
request meets all of the legal requirements for approval.
As such, staff recommends approval of SUP 25-02.
SUP 25-02
Page 4
ATTACHMENTS:
Aerial Map
Zoning Map
GrOwasso 2035 Land Use Master Plan Map
SUP Site Plan Package
SUP 18-01 Staff Report
Minutes from February 19, 2019, City Council meeting
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REAL Peoplo • REAL Chareclor •REAL Community
TO: Honorable Mayor and City Councilors
FROM: Karl Fritschen RLA, AICP
Planning Manager
SUBJECT: Specific Use Permit (SUP 18-01) — Coffee Creek Glover Jeep Dealership
DATE: February 15, 2019
BACKGROUND:
The City of Owasso received an application from the Jim Glover Auto Family for the review and
approval of a Specific Use Permit for Coffee Creek Auto Dealership. The subject property is
undeveloped and is located in the 10500 block of the east US-169 Service Road, just north of the
existing Glover Dealership.
SUMMARY TABLE:
Direction
Zoning
Use
Land Use Plan
Jurisdiction
North
OPUD 18 /
Convenience
Commercial
City of
CS Commercial Shopping)
Store
Owasso
South
OPUD 18 /
Car
Commercial
City of
CS Commercial Shopping)
DealershipOwasso
East
OPUD 18 /
RNX Residential Neighborhood Mixed
Townhomes
Transitional
City of
Owasso
West
Unzoned
US-169
Public
City of
Owasso
SUBJECT PROPERTY/PROJECT DATA:
5.685 +/- acres
OPUD 18 / CS Commercial Sho in
e
r
Auto Dealership/Retail/Restaurant
2 Lots, 1 Block
Yes PUD 18;Wthin
Ove la District?
US-169 Overly
Water Provider »
Washington County Rural Water District #3
Applicable Paybacks
Storm Siren Fee ($35.00 per acre)
Elm Creek Extended Sanitary Sewer Relief Area 1,580.00 per acre
ANALYSIS:
A Specific Use Permit (SUP) is required in certain zoning districts for land uses that may be slightly
more intensive than surrounding uses or have unique characteristics where additional
safeguards need to be employed. Within CS (Commercial Shopping) Zoning, an SUP is required
for automobile sales, which is the request of this permit. Additionally, this project site lies within
the US-169 Overlay District, which not only requires a Specific Use Permit for a car dealership, but
also caps the maximum size at five (5) acres. An automobile sales use requires an SUP because
they are often associated with increased traffic, noise, and lighting compared to other uses
typically found in CS zoning. The SUP approval process is discretionary and allows City staff, the
Planning Commission, and the City Council to require additional conditions on the project to
help mitigate any issues that a higher -intensity use can cause.
An existing Glover Dealership is adjacent to the subject property to the south. That dealership
currently sells Dodge, Chrysler, Jeep, Ram, and Fiat vehicles. It is located on a 5 acre tract of
land within the US-169 Overlay District that is zoned CS. The existing dealership was approved by
City Council with SUP 16-03 in 2016. The applicant is requesting this SUP 118-01) to accommodate
a new stand-alone Jeep dealership that will be under the Glover name, but for all intents and
purposes, will be a separate entity from the existing dealership. The existing dealership will
continue to sell Dodge, Chrysler, Ram, and Fiat vehicles.
The proposed new Jeep dealership would utilize the existing dealership property for office space
and servicing. The building currently being utilized by the existing dealership would be
expanded, and a proposed Site Plan for this expansion is attached to this memo. The Jeep
dealership would also use approximately 3.39 acres of the subject property in this SUP (1B-OT) for
vehicle inventory. No new structures are proposed for the vehicle inventory area on the subject
property.
The remaining 2.29 acres of the subject property in this SUP (18-01) would be identified for retail
and/or restaurant uses. A requirement that this 2.29 acres be used for either retail or restaurant
land uses is part of the staff recommendation for this SUP, as this would allow the City to retain
important commercial property within the US-169 Overlay District for high tax -generating
commercial uses.
Allowing the proposed new Jeep dealership to co-Iocafe their administrative offices and
servicing area on the property that the existing Glover Dealership is located on yields benefits to
both the City and the applicant. The applicant can consolidate the offices and servicing areas
for two dealerships into one building, creating more efficiency for their operations. Consolidation
of the vehicle brands into one structure would help to avoid other potentially intrusive site or
building elements associated with another new separate dealership building. Expanding an
existing building where utilities and infrastructure are already in place results in significant savings
in construction costs. Finally, the City ensures 2.29 acres of highly visible, commercial property for
a future retail or restaurant use.
The applicant has submitted a set of drawings and renderings for the proposed development
that provide an indication of building architecture and layout of the expanded facility. The
proposed building architecture utilizes a mixture of glass, architectural metal, and stucco that
complements the existing facility. The proposed facility houses a showroom, offices, and a parts
and repair area. Site development of the subject property in this SUP (18-01) as well as the
proposed expansion of the existing building must meet all platting, signage, and landscaping
requirements of the US-169 Overlay District as well as other Zoning Code, Subdivision Regulations,
Engineering Standards, and Building Codes utilized by the City.
The requirements set forth by SUP 16-03 would remain in effect for the existing dealership
property. Staff recommends the following conditions be applied to the subject property for SUP
18-01:
• One sign shall be allowed for the new Jeep Dealership (in addition to the existing Glover
Dodge Dealership sign) and one sign for the outparcel on the subject property. All sign
locations, dimensions, and details shall require permit approval and are subject to the
requirements of the US-169 Overlay District.
• No digital signage shall be used on the property.
No banners, flags, balloons, inflatables, temporary signs, streamers or other advertising
methods shall be allowed to be used on the site or attached to any vehicles. Any short-
term (3 days or less) tents or tent sales shall be subject to approval by the Community
Development Department.
• No vehicles shall be allowed to be displayed outside of the site within the public right-of-
way or on the smaller 2.29 acre lot to be reserved for retail or restaurant uses.
• No exterior loudspeakers shall be allowed on the back side of the development.
• A minimum six (6) foot opaque screening fence shall be required along the eastern
property line of the subject property.
• All non -essential lighting shall be turned off from the hours of 9:00 PM to 6:00 AM.
• All site lighting shall be LED.
• Required interior parking island landscaping shall be placed along the western and
northern edge of the inventory lot.
• The applicant shall, in good faith, market the 2.29 acre parcel of the subject property for
a period of not less than five (5) years for a retail/restaurant use. If more than one use is to
be located on said parcel, then at least one of those uses must be a retail/restaurant
use. If after this period expires the applicant has been unsuccessful in their attempts to
secure said use, an amended SUP may be submitted for review to allow for all land uses
that are permitted on property zoned CS (Commercial Shopping) within the US-169
Overlay District to be located on said tract. If staff finds that the applicant to have made
reasonable efforts to secure a retail/restaurant use and has been unsuccessful for
reasons beyond their control, then staff will be in support of amending the SUP.
• Architecture for the proposed building expansion shall use materials that adhere to a
similar theme as the existing structure.
• Access shall be determined at the time of platting.
• A sidewalk shall be installed along the frontage of the property.
PLANNING COMMISSION:
The Planning Commission voted 5-0 to recommend approval at their regular meeting on February
11, 2019.
RECOMMENDATION:
Staff recommends approval of the Specific Use Permit for the Coffee Creek Glover Jeep Dealership
(SUP 18-01) subject to the conditions previously listed in this document.
ATTACHMENTS:
Aerial Map
Zoning Map
GrOwasso 2030 Land Use Master Plan Map
Proposed Layout Map
Letter from Applicant
SUP Site Plan
Building Elevations
Glover Jeep
V= 752 ft I SUP, 8-01 1 12/20/201 s 1 1
is not guarantee of acutual field conditions. To be sure of complete accuracy. please contact the
!-A.!-- __ -1 _ _ _ 0 _
r.X
'hf -mRU70 fiAMtLY m
November 27, 2018
City of Owasso
Attn: Karl Frttschen, Planning Manager
200 S. Main
Owasso, OK 74055
Re: Jim Glover Jeep, Owasso
Dear Mr. Frttschen:
Immediately north of our new Chrysler, Dodge, Jeep, Ram, & Fiat dealership in Owasso, we
are purchasing 5.685 acres at the 10500-block of N. Owasso Expressway from Owasso Land
Trust, LLC. As part of our agreement with the manufacturer, we must build a Jeep
showroom adjacent and connected to the existing combined dealership building. The
purpose of the acquisition is to provide jeep inventory, while the Jeep dealership building
addition will be on the same lot as the combined dealership. We understand this will
require the approval of a Specific Use Permit (SUP) per the Owasso Zoning Code. Only part
of the 5.685 acres is required for inventory; the balance we intend to preserve for future
commercial development
At our direction, Tanner Consulting, LLC, has prepared an application for SUP on the
5.685-acre tract, which SUP application has been signed by the seller, Owasso Land Trust,
LLC. Per our discussion Friday, November 9, 2018, this letter will serve to express our
agreement to the following conditions of approval being imposed on the SUP:
1. SUP approval shall be limited to 3.393 acres.
2. The balance of the site, 2,292 acres, shall only be used for uses permitted by existing
zoning, CS and/or CG commercial with US-169 Overlay District and PUD-18, or as R
may be subsequently rezoned.
3. The boundary between the two (2) development areas shall be established by lot
lines created by plat or Lot -Split, subject to City of Owasso approval.
Should you have any questions or concerns, please do not hesitate to contact us to discuss.
Respectfully,
Jared Glover
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'AB Standards of the US-169 Ov kuy Dbldal to be mel -TREES SHRUBS AND 6' OPAOUE FENCE
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OWASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
Tuesday, February 19, 2019
The Owasso City Council met in regular session on Tuesday, February 19, 2019, in the Council
Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting
filed December 14, 2018, and the Agenda filed in the office of the City Clerk and posted at City
Hall, 200 South Main Street, at 6:00 pm on Friday, February 15, 2019.
1. Call to Order
Mayor Chris Kelley called the meeting to order at 6:30pm.
2. Invocation
The Invocation was offered by Father Christopher Wafters of The Anglican Church of Saint
Paul.
3. Flag Salute
Councilor Dunn led the flag salute.
4. Roll Call
Present
Mayor- Chris Kelley
Councilor -Doug Bonebrake
Councilor - Lyndell Dunn
Councilor- Kelly Lewis
A quorum was declared present.
Staff:
Assistant City Manager- Chris Garrett
City Attorney- Julie Lombardi
Absent
Vice Mayor- Bill Bush
5. Consideration and appropriate action relating to a request for approval of the Consent
Agenda. (All matters listed under "Consent" are considered by the City Council to be routine
and will be enacted by one motion. Any Councilor may, however, remove an item from the
Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable.)
A. Approve minutes
• February 5, 2019, Regular Meeting
• February 12, 2019, Regular Meeting
B. Approve claims
Mr. Dunn moved, seconded by Mr. Bonebrake to approve the Consent Agenda as
presented with claims totaling $1,030,324,62.
YEA: Bonebrake, Dunn, Lewis, Kelley
NAY: None
Motion carried: 4-0
6. Consideration and appropriate action relating to items removed from the Consent Agenda
None
Owasso City Council
February 19, 2019
Page 2
7. PUBLIC HEARING - The City Council will conduct a public hearing for the purpose of receiving
citizen Input on a proposed amendment to the list of capital improvement projects eligible
for funding from the Capital Improvements Fund to include a land purchase of
approximately 62 acres located at 11301 North Mingo Road and at 10000 East 11611 Street
North for the future development of city facilities, such as Public Works, Support Services,
Parks Department, and construction of a regional stormwater detention area
Teresa Willson presented the item. At 6:41 pm, the Mayor opened the Public Hearing for
comment. There were no comments from the audience. At 6:42 pm, the Mayor closed the
Public Hearing.
8. Consideration and appropriate action relating to a Specific Use Permit, SUP 18-01, for the
Coffee Creek Glover Jeep Dealership located in the 10500 block of HWY 169 East Service
Road, just north of the existing Glover Dealership
Karl Fritschen presented item, recommending approval of the Specific Use Permit for the
Coffee Creek Glover Jeep Dealership (SUP 18-01) subject to the following conditions:
• One sign shall be allowed for the new Jeep Dealership (in addition to the existing Glover
Dodge Dealership sign) and one sign for the outporcel on the subject property. All sign
locations, dimensions, and details shall require permit approval and are subject to the
requirements of the US-169 Overlay District
• No digital signage shall be used on the property
• No banners, flags, balloons, inflatables, temporary signs, streamers or other advertising
methods shall be allowed to be used on the site or attached to any vehicles. Any short-
term (3 days or less) tents or tent sales shall be subject to approval by the Community
Development Department
• No vehicles shall be allowed to be displayed outside of the site within the public right-of-
way or on the smaller 2.29 acre lot to be reserved for retail or restaurant uses
• No exterior loudspeakers shall be allowed on the back side of the development
• A minimum six (6) foot opaque screening fence shall be required along the eastern
property line of the subject property
• All non -essential lighting shall be turned off from the hours of 9:00 PM to 6:00 AM
• All site lighting shall be LED
• Required interior parking island landscaping shall be placed along the western and
northern edge of the inventory lot
• The applicant shall, in good faith, market the 2.29 acre parcel of the subject property for
a period of not less than five (5) years for a retail/restaurant use. If more than one use is to
be located on said parcel, then at least one of those uses must be a retail/restaurant
use. If after this period expires, the applicant has been unsuccessful in their attempts to
secure said use, an amended SUP may be submitted for review to allow for all land uses
that are permitted on property zoned CS (Commercial Shopping) within the US-169
Overlay District to be located on said tract. if staff finds that the applicant to have made
reasonable efforts to secure a retail/restaurant use and has been unsuccessful for
reasons beyond their control, then staff will be in support of amending the SUP
• Architecture for the proposed building expansion shall use materials that adhere to a
similar theme as the existing structure
• Access shall be determined at the time of plotting
• A sidewalk shall be installed along the frontage of the property
There were no comments from the audience. After discussion, Mr. Bonebrake moved,
seconded by Mr. Dunn to approve the Specific Use Permit, as recommended.
YEA: Bonebrake, Dunn, Lewis, Kelley
NAY: None
Motion carried: 4-0
Owasso City Council
February 19, 2019
Page 3
9. Consideration and appropriate action relating to a bid award for Fire Room Thermal Lining for
the Owasso Public Safety Operations and Training Complex (Fire Station 4)
David Hurst presented the item, recommending awarding the bid to Johnke and Sons
Construction, Inc., DBA/WHP Training Towers, of Overland Park, Kansas, in an amount not to
exceed $328,929.51, and authorization for the Mayor to execute the necessary documents.
There were no comments from the audience. After discussion, Mr. Dunn moved, seconded
by Ms. Lewis to award the bid and authorize the Mayor to execute the documents, as
recommended.
YEA: Bonebrake, Dunn, Lewis, Kelley
NAY: None
Motion carried: 4-0
10. Consideration and appropriate action relating to a bid award for the Redbud Festival Park
Stage Theatrical Lighting and Sound System
Larry Langford presented the item, recommending awarding the bid to All Media Integration
of Tulsa, Oklahoma, in the amount of $49,509.38 and authorization for the Mayor to execute
the necessary purchase documents.
There were no comments from the audience. After discussion, Ms. Lewis moved, seconded
by Mr. Bonebrake to award the bid and authorize the Mayor to execute the documents, as
recommended.
YEA: Bonebrake, Dunn, Lewis, Kelley
NAY: None
Motion carried: 4-0
11. Consideration and appropriate action relating to a change order to the construction
contract for Redbud Festival Park
Larry Langford presented the item, recommending approval of Change Order No. 5 to the
construction contract with Builder's Unlimited of Tulsa, Oklahoma, in the amount of
$117,211.99 and authorization for the Mayor to execute the necessary documents.
There were no comments from the audience. After discussion, Mr. Bonebrake moved,
seconded by Ms. Lewis to approve Change Order No. 5 and authorize the Mayor to execute
the documents, as recommended.
YEA: Bonebrake, Dunn, Lewis, Kelley
NAY: None
Motion carried: 4-0
12. Consideration and appropriate action relating to an amendment to Resolution 2018-16,
authorizing the filing of civil litigation against opfoid manufacturers, distributors and other
appropriate third parties, and determining that the harm created by the misconduct of these
parties with regard to opioids constitutes a public nuisance in the City of Owasso, and further
authorizing counsel to file a legal action to abate the public nuisance
Julie Lombardi presented the item, recommending approval of amended Resolution 2018-
16.
There were no comments from the audience. After discussion, Ms. Lewis moved, seconded
by Mr. Bonebrake to approve the amendment to Resolution 2018-16, as recommended.
YEA: Bonebrake, Dunn, Lewis, Kelley
NAY: None
Motion carried: 4-0
Owasso Cify Council
February 19, 2019
Page 4
13. Report from City Manager
None
14. Report from City Attorney
None
15. Report from City Councilors
Councilor Bonebrake reported on the Ward 5 City Council election. Mayor Kelley recognized
Councilor Bonebrake for his service to the citizens of Owasso.
16. Official Notices to Council (documents for acknowledgment of receipt or information only,
no discussion or action will be taken)
The Mayor acknowledged receipt of the following items:
• Payroll Payment Report - Pay Period Ending Date February 2, 2019
• Health Care Self -Insurance Claims - dated as of February 14, 2019
• Monthly Budget Status Report - January 2019
• Oklahoma Department of Environmental Quality Permit No. SL000072190016 for
Morrow Place, Phase 11
17. New Business (New Business is any item of business which could not have been foreseen at
the time of posting of the agenda)
None
18. Adjournment
Mr. Bonebrake moved, seconded by Mr. Dunn to adjourn the meeting.
YEA: Bonebrake, Dunn, Lewis, Kelley
NAY: None
Motion carried: 4-0 and the meeting adjourned at 7:27
�t
,Eh-T o� Chris Kelley-ayor
M. Stevens, City Cld'k
Ov....5 s°.
TO:
FROM:
SUBJECT:
DATE:
The Honorable Mayor and City Council
Wendy Kramer, City Planner
Specific Use Permit (SUP 25-03) - NeoSource
November 14, 2025
BACKGROUND:
The Community Development Department received an application for review and approval of a
Specific Use Permit (SUP) to allow for support activities for transportation (aircraft maintenance and
repair) use within an IL zoning district. The subject property is located at 405 West 2nd Avenue.
SUBJECT PROPERTY/PROJECT DATA:
Property Size
4.86 acres +/-
Current Zoning
Industrial Light (IL)
Present Use
Support Activities for Transportation (Aircraft Maintenance & Repair)
Proposed Use
Support Activities for Transportation (Aircraft Maintenance & Repair)
Land Use Master Plan
Commercial / Industrial
Within a Planned Unit
No
Development PUD ?
Within an Overlay
No
District?
Water Provider
City of Owasso
Applicable
Storm Siren Fee ($50.00 per acre)
Paybacks
Assessed at Plattin
Ranch Creek Interceptor Sewer Payback Area ($610.33 per acre)
ANALYSIS:
The applicant is seeking a SUP in order to accommodate an existing Support Activities for
Transportation (aircraft maintenance and repair) use on the property. The applicant is also
proposing to expand their existing building under this SUP request.
a A SUP is required in certain zoning districts for uses or structures that may be considered
more intense than what is allowed by right, through the City of Owasso's Zoning Code.
o Per the Owasso Zoning Code,. a facility providing the aircraft maintenance and repair
use is allowed, with an SUP, in the IL zoning district.
The subject property was annexed in two parts:
o The southern portion of the property, where the current building on the property resides,
was annexed into Owasso City Limits in 2002 under Ordinance 716.
o The northern portion of the property was annexed into Owasso City Limits in 2025 under
Ordinance 1239.
The GrOwasso 2035 Land Use Master Plan identifies the subject property for future
'commercial' and 'industrial' uses.
o The surrounding parcels to the east and south of this property are also identified for
future industrial uses on the Plan and have been zoned industrially.
o The adjacent parcel to the west of the property is called out for future parks/recreation
uses on the Plan and is zoned Public Facilities.
o Thus, an industrial use such as the one proposed with this SUP is consistent with the long-
range vision for the property laid out in the Master Plan.
SUP 25-03
Page 2
• The applicant has worked with staff to design the site in an appropriate manner that conforms
to the design requirements of the Zoning Code, minimizes the impacts on adjacent properties,
and works around other unique existing design elements on the property.
The proposed 1,977 square foot addition to the south side of the existing building will be
tied -in to the front of the existing metal building and will be comprised of wood -like slat
rainscreen and blue vinyl siding to match the existing metal facades. Thus, the facade
requirements outlined in Chapter 1 1 of the Owasso Zoning Code will be met.
The conceptual site plan takes into consideration the existing City -owned sewer lift
station and associated generator that is located along East 76th Street North, on the
southern end of the property. Due to the presence of this existing equipment, the site
plan focuses and prioritizes landscaping in the area of the street yard that provides the
primary view of the building along, with the required street trees clustering to the east of
the equipment. Six (6) total trees are also depicted on the eastern property line, to
offset the lack of building yard plantings around the existing structure. All other
landscaping requirements outlined in Chapter 19 of the Owasso Zoning Code must be
met.
The applicant has indicated that they are aware of the Owasso Noise Ordinance, and
will comply with such, per a note on the conceptual site plan.
A six (6) foot tall screening fence will be constructed starting at the end of the existing
parking lot on the north side of the building and ending at the end of the existing
storage area on the northern side of the lot. If further development extends north of
the existing storage area, then the 6-foot privacy fence shall be continued all the way
to the north property line.
The main purpose of the SUP requirement is to ensure the development does not impose any
negative direct impacts to adjoining properties and that the proposed use works in harmony
within the context of the area.
The subject property is situated along an industrial corridor with industrial uses on two
sides of the property and railroad right-of-way on the northern side. Additionally, the
non -industrial property to the west of the subject property is owned by the City and
planned as a future Parks/Recreation use.
As such, staff has determined that a land use such as an aircraft parts facility may be
appropriate within this emerging industrial corridor, if the correct controls are utilized
with an SUP.
• As the submitted SUP covers mainly the design of the southern portion of the property, a new
SUP will be required for any new construction on site that is not shown as a part of this request.
• The property is currently unplatted; the property will be required to be platted prior to the
issuance of any building permits.
• Any further development that occurs on the subject property shall adhere to all development,
zoning, and engineering requirements of the City of Owasso.
SURROUNDING ZONING AND LAND USE:
Direction
Zoning
Use -
Land Use Plan
Jurisdiction
North
Agriculture (AG)
Railroad ROW
N/A
Tulsa County /
Railroad ROW
South
Industrial Light (IL)
Industrial
Industrial
City of Owasso
East
Industrial Light (IL)
Industrial
Industrial
City of Owasso
West
Public Facilities (PF)
Vacant
Parks/Recreation
City of Owasso
SUP 25-03
Page 3
PLANNING COMMISSION:
The Owasso Planning Commission voted 4-0 to recommend approval of this item at their regular
meeting on November 10, 2025.
RECOMMENDATION:
In developing a recommendation, staff evaluated the SUP on the criteria outlined in Section 16.1.7 of
the Owasso Zoning Code. Following this evaluation, staff concluded that the SUP request meets all of
the legal requirements for approval.
As such, staff recommends approval of SUP 25-03.
ATTACHMENTS:
Aerial Map
Zoning Map
GrOwasso 2035 Land Use Master Plan Map
SUP Site Plan Package
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TO:
FROM:
SUBJECT:
DATE:
The Honorable Mayor and City Council
Wendy Kramer, City Planner
Final Plat— Fairway Villas
November 14, 2025
BACKGROUND:
The Community Development Department received an application for review and approval of a Final
Plat for Fairway Villas, a proposed single-family residential subdivision that is intended to be owned by
one owner and act as a rental community. The subject property is located at the southeast corner of
the intersection of North 97th East Avenue (North Mingo Road) and East 891h Street North (Larkin Bailey
Boulevard).
SUBJECT PROPERTY/PROJECTDATA:
Property Size
7.76 acres +/-
Land Use Master Plan
Transitional
Current Zoning
Residential Neighborhood Mixed (RNX)
Proposed Use
Single -Family Rental Community
Lots/Blocks
37 Lots/6 Blocks
Within a Planned Unit
Development PUD ?
Yes; OPUD-9
Within an Overlay
District?
No
Water Provider
City of Owasso
Streets
Will be privately maintained
Applicable Paybacks
Assessed at Platting)
Storm Siren Fee ($50.00 per acre)
ANALYSIS:
• The subject property was annexed into Owasso City Limits with Ordinance 425 in 1990.
The Preliminary Plat for this property was approved by the Owasso Planning Commission in
January of 2024.
Section 2.4.10 of the Owasso Subdivision Regulations states that failure to record a final plat
Within six (6) months of the date of the City Council approval shall void all approvals thereto,
unless a written extension is granted.
o The Final Plat for the subject property was originally approved on May 21, 2024. The
applicant failed to record the approved final plat within six (6) months of approval and
did not seek an extension, because of this, the approval for the final plat has lapsed.
o As such, the applicant is now requesting the final plat to be reconsidered by the
Owasso Planning Commission and Owasso City Council, so they may file the plat of the
subject property with Tulsa County, pending approval.
The proposed Final Plat for Fairway Villas consists of thirty-seven (37) Lots on six (6) blocks on
approximately 7.76 acres, yielding a gross density of 4.77 dwelling units per acre (DU/AC).
o The proposed lot as depicted on this Plat meets the bulk and area requirements
stipulated in the Owasso Zoning Code for RNX-zoned property, the OPUD-9 document
and the 2023 Minor Amendment to OPUD-9.
Final Plat - Fairway Villas
Page 2
A Minor Amendment for OPUD-9 was issued on November 9, 2023 to adjust the
minimum lot frontage and the minimum depth of the required rear yards. The PUD
Minor Amendment is attached to this memo.
• There will be two (2) points of access for this subdivision, off of East 89th Street North (Larkin
Bailey Boulevard).
The plat also depicts two (2) dead-end roads - East 88th Place North on the west end of
the subject property and North 98rh East Avenue on the north end. The applicant has
clarified to staff that these streets will not connect through to North 971h East Avenue
(North Mingo Road) or East 891h Street North (Larkin Bailey Boulevard) in these locations
and will remain dead -ends.
• The Plat depicts four (4) Reserve Areas, denoted as "A", "B", "C", and "D".
o Reserve Area A will encompass all the private streets for the development and any
neighborhood signage around North l Olsl East Avenue and East 881h Street North.
o Detention will be provided via the detention pond, which will be constructed within
Reserve Area B, as shown on the plat.
o Reserve Area C will contain existing entry fencing/signage that serves the larger OPUD 9
development.
o Reserve Area D will function as open space, near the center of the subject property.
Perimeter and interior utility easements are shown on the Plat, allowing utility companies
adequate access to service the subdivision.
The City of Owasso will provide police, fire, ambulance, water, and sanitary sewer services to
the property.
Any development that occurs on the subject property must adhere to all subdivision, zoning,
and engineering requirements.
SURROUNDING ZONING AND LAND USE:
Direction
Zoning
Use
Land Use Plan
Jurisdiction
North
Residential Single -Family
Residential
Residential
City of Owasso
RS-3
Subdivision
Public Facilities (PF)/
PSO Substation/
Public/
South
Residential Multi -Family
Apartment
Institutional/
Tulsa County/
RM
Complex
Transitional
City of Owasso
East
Public Facilities (PF)
Golf Course
Parks/
City of Owasso
Recreation
West
Agriculture (AG)
Single -Family
Transitional
Tulsa County
Residences
PLANNING COMMISSION:
The Owasso Planning Commission voted 3-0 to recommend approval of this item at their regular
meeting on November 10, 2025.
RECOMMENDATION:
In developing a recommendation, staff evaluated the final plat on the criteria outlined in Section 2.4
of the Owasso Subdivision Regulations. Following this evaluation, staff concluded that the subject plat
meets all of the legal requirements for approval.
As such, staff recommends approval of the Final Plat for Fairway Villas.
ATTACHMENTS:
Aerial Map
Final Plat - Fairway Villas
OPUD Minor Amendment - November 9, 2023
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FAIRWAY VILLAS
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FROM: Brian Dempster
Community Development Director
SUBJECT: PUD Minor Amendment - OPUD 9 (Bailey Ranch- Fairway Villas)
DATE: November 9, 2023
BACKGROUND:
The Community Development Department received a request for a minor amendment to OPUD
9 (Bailey Ranch). OPUD 9 was approved by City Council in 1991, under Ordinance #429. The
subject property involved in this minor amendment request comprises a portion of the original
larger PUD. The subject property was rezoned to Residential Neighborhood Mixed (RNX) in 2018,
under Ordinance # 1127.
There was also a previous minor amendment to OPUD 9, approved in 2018, that permitted a
senior housing development on the subject property. Since OPUD 9 and the previous minor
amendment were approved, the property owner has decided to shift away from a senior
housing development and instead would like to construct a patio home development. Such a
use would be allowed under both the RNX base zoning and under the original OPUD 9
document.
Per Section 4.5.2 of the Owasso Zoning Code, RNX-zoned properties are required to have a
minimum rear yard of twenty (20) feet. The Owasso Zoning Codes does not prescribe a minimum
lot frontage requirement for RNX-zoned properties. The applicant has requested a minor
amendment to reduce the minimum lot frontage for RNX-zoned property to forty (40) feet and
to reduce the rear setback to fifteen (15) feet, with additional allowances as detailed below.
Given this request does not add any new uses, does not add additional density in excess of ten
percent (10%), does not alter the original intent of the approved PUD, and is not detrimental to
adjoining properties, staff supports and approves the minor amendment request. All other
provisions of fhe PUD shall remain in effect as previously approved under Ordinance #429.
REQUEST:
Minimum lot frontage (RNX-
zoned property)
Minimum Rear Yard
Ori-ginal PUD
50 feet (at building line)
20feet
PUD Amendment
40 feet (at building line)
15 feet* (for all lots with rear
yards not abutting a Reserve
Area**)
*Eaves of attached covered patios may encroach into the required rear yard by up to 5 feet
"The required rear yard may be 0 feet for lots with a rear yard that abuts a Reserve Area
ACTION:
The request to reduce the minimum lot frontage for CS -zoned property from one hundred and
twenty-five (125) feet to one hundred and fifteen (115) feet for the proposed development is
hereby approved.
Bnan Dempstdr Date
O-P6_.'o
TO: The Honorable Mayor and City Council
FROM: H. Dwayne Henderson, P.E., City Engineer
SUBJECT: Recommendation for Utility Relocation Agreement — East 106th Street North/1291h
East Avenue Intersection Improvements
DATE: November 14, 2025
BACKGROUND:
• The widening of the intersection at East 106th Street North and North 129th East Ave
includes the relocation of water lines owned by Washington County Rural Water District
No. 3 (WCRWD#3)
• WCRWD#3 water lines were constructed in private easements. Therefore, relocation of
these lines is the responsibility of the City.
• To avoid additional costs, delays, and burdensome coordination between separate
contractors and multiple contracts, staff proposes that the relocations occur as a part of
the roadway construction.
• As a part of this project, WCRWD#3 has requested betterments be made. Betterments
are new lines that were not previously part of the project and upsizes to existing lines.
• ODOT does not acknowledge betterments as a participating cost. Therefore, WCRWD#3
will pay for the new lines and the cost difference between the original size line and the
upsized lines.
• A Utility Relocation Agreement (URA) was prepared for the project. WCRWD#3 Board of
Directors approved the proposal at their November 10, 2025, board meeting.
PROPOSED AGREEMENT:
To formalize responsibilities for this relocation, the Agreement includes the following:
o City will pay all costs associated with or related to the relocation of the WCRWD#3's
waterlines, appurtenances, and facilities, including costs of easements and/or rights -of -
way, except for the sum of $196,043 to be paid by the WCRWD#3 for betterments.
o WCRWD43 shall pay 50% of its portion prior to construction, with the remaining 50% paid
after receipt from the City of Record Drawings.
o WCRWD#3 water line shall be relocated upon right of way or easement land obtained
by the City of Owasso for that purpose.
o The City of Owasso will ensure compliance with all local, state,. and federal laws, rules,
regulations, ordinances, orders, and required approvals applicable to it or the project.
FUNDING:
Funds are available in the Capital Improvement Fund to pay for the like -kind relocation of water
lines. WCRWD#3 will reimburse the City for the betterment costs.
RECOMMENDATION:
Staff recommends approval of the Utility Relocation Agreement with WCRWD#3 pertaining to
the East 1061h Street North and 129th East Avenue Intersection Improvements and authorization to
execute the necessary documents.
ATTACHMENTS:
Location Map
Utility Relocation Agreement
E 106 St N and N 129 E Ave
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Sub Title
05/06/2022
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This map may represems a visual display of related geographic information. Data provided here on is not guarantee of acutual field conditions. To be sure of complete accuracy, please contact the
responsible staff for most up-to-date information.
UTILITY RELOCATION AGREEMENT
PROJECT: Widening of the E 106th ST N/N. 129th E. Ave Intersection
job #: IP 33317(041
COUNTY: Tulsa Countv
THIS AGREEMENT made and entered into by and between the City of Owasso, Oklahoma (Owasso
Public Utilities Authority), hereinafter referred to as the "City' and Rural Water District No. 3,
Washington County, Oklahoma, hereinafter called the "District".
RECITALS
WHEREAS, the City proposed to construct certain roadway and drainage system improvements in
the vicinity of the E 106dh ST N/N 129th E. Ave Intersection and such improvements will necessitate
the rearrangement and/or relocation of certain water lines and related appurtenances (Le.,
facilities) currently owned, operated and maintained by said District within the project corridor,
and;
WHEREAS, it is understood that the scope of the relocation work is different than the facilities that
exist within the project corridor today, and [check one]:
such differences do not constitute "betterments" for the District; OR
X such differences constitute "betterments" for the District, and the District
shall therefore pay the fixed sum of $196,043. of the project costs,
with City paying all remaining costs.
WHEREAS, if District's waterlines and facilities are currently situated in private easement(s), and
District will be giving up certain rights and benefits it enjoys in entering into this Agreement, and to
the extent possible, City will either purchase and pay for utility easement(s) or rights -of -ways for
the benefit of private or public utilities,; and
WHEREAS, for any portions not placed in private easement in the name of the District, City shall
designate a portion or portions of public utility easements and/or rights -of -way for use by the
District. In all circumstances the facilities shall be legally and rightfully relocated upon lands
obtained by City for the benefit of the District, all for the purpose of giving the District the same
rights it enjoys in currently held easements and/or rights of way. In all circumstances the District
shall be afforded sufficient space, same meaning an area approximately 20 feet in width above
ground, to install, construct, maintain, operate and/or replace Its waterlines, appurtenances and
facilities; provider further, that all waterlines, appurtenances and facilities shall be spaced pursuant
to ODEQ rules and regulations, whether above or below ground; and
WHEREAS, the City will provide the legal documents to the District that show and describe the
easements and/or rights -of -way upon which the District's facilities will be relocated, and City
Page 1 of 8
Utility Relocation Agreement
E 106th ST N/N. 129th E. Ave Intersection
herein guarantees title to such easements and/or rights -of -way and agrees to indemnify, defend
and hold District harmless from any suits involving the validity, existence or the District's rights in
and to use said easements and/or rights -of -way, and;
WHEREAS, the City will be responsible for all tasks to complete the required relocation work
including but not necessarily limited to field surveys, design and plan preparation, reviews,
permitting, bidding and construction, all being subject to the review and written approval of the
District. The design and construction work will be performed in complete conformance with the
current Standards for Materials and Construction of the District (see attachment) and;
WHEREAS, the City will be responsible for all associated costs including the District's legal expenses
pertaining to the project, and expenses to have the District's own engineer review and comment on
the plans for the required relocation work, attend meetings and prepare related correspondence,
and technical guidance, and; if there is a "betterment requested by the District", the District will
cover the prorated portion of the additional cost for engineering and plan review by the District's
Engineer.
WHEREAS, it is understood that if said project is to be financed in part from funds appropriated by
the United States by either party, and expended under its regulations, that acceptance of work and
procedure in general are subject to Federal Laws, Rules, Regulations, Orders, and Approvals
applying to it as a Federal Project; provided, however, if the District uses federal money to pay for a
"betterment" and the "betterment" necessitates an environmental study other than what is
necessary for the underlying project, then the District shall bear the costs of the environmental
study. Otherwise, City shall pay for all other environmental study.
WHEREAS, the City will be responsible for assuring compliance with all local, state and federal laws,
rules, regulations, ordinances, orders, and required approvals applicable to it or the Project,
whether by reason of being a Federal Project or otherwise, and;
WHEREAS, the City and/or District both separately or together reserve the right to cancel this
Agreement at any time prior to the beginning of the adjustment or relocation of the facilities of the
District, and;
NOW, THEREFORE, in consideration of the mutual covenants herein contained, the parties hereto
agree as follows:
City will pay all costs associated with or related to the relocation of the District's waterlines,
appurtenances and facilities, including costs of easements and/or rights -of -way, except for the
sum of $196 043 to be paid by the District. The District shall pay 50% of its portion prior to
construction with the remaining 50% after receipt from City of Record Drawings pursuant to
Paragraph 14 below; provided, however, should City fail to provide Record Drawings pursuant
to Paragraph 14, then pursuant to said paragraph the District is entitled to produce Record
Drawings, and the parties agree the District may thereafter take any amounts spent in doing so
from the portion the District is obligated to pay pursuant to this Agreement. Should the District
spend more in producing Record Drawings than it is required to pay under this Agreement, the
Page 2 of 8
Utility Relocation Agreement
E 106th ST N/N.129rh E. Ave Intersection
District will pay nothing, and City shall pay District the balance expended in producing Record
Drawings. City shall immediately notify the District, in writing, of any delay claim made by a
contractor and pertaining to the District's portion of the project.
2. City will prepare, or have prepared, engineered drawings showing the present, temporary and
proposed location of the District's facilities in both plan and profile views, with reference to the
centerline of survey and/or the new and existing easement and/or right-of-way lines using
control stationing and state plain coordinates, if applicable. The plans shall delineate the details
of the work including, but not necessarily limited to, alignment geometry, pipe materials and
pressure class, fitting types and end conditions, restraints, depth of cover and regulatory
mandated separation distances from other utilities.
3. City shall provide District two (2) sets of drawings (11x17) for every review required for the
project, whether required by the City or the District.
4. The City will comply with all applicable laws, rules, statutes, ordinances and regulations
(collectively hereinafter referred to as "laws") pertaining in any way to the project, including,
without limitation, those necessary to meet the Oklahoma Department of Environmental
Quality (ODEQ) requirements for pollution prevention, including discharges from storm water
runoff on this project, spacing between utilities, and required depth of facilities. Further, City
agrees to secure a Storm Water Permit from ODEQ when required. City represents and agrees
that the project plans and specifications, required schedules for accomplishing the temporary
and permanent erosion control work, and the storm water pollution prevention plans contained
in the plans constitute the Storm Water Management Plan for the project. City agrees to have
daily operational control of those activities, at the site, either through its third party
representative or in cooperation with ODOT's project manager, necessary to ensure compliance
with plan requirements and permit conditions. City agrees to make sure that the contractor files
any Notice of Intent (NOI), when required, for a general construction Oklahoma Pollutant
Discharge Elimination System Permit with ODEQ which authorizes the discharge of storm
water associated with construction activity from the project site identified in this document.
Such drawings will be attached to and become a part of this agreement.
5. City and the District agree to comply fully with all funding agency requirements, if any, and as
applicable.
6. Upon completion of the plan review process, and written notice by District to City of the
District's approval of the plans, City agrees to provide the District with two (2) sets of the final
plans (11x17) for use during bidding and construction.
7. City agrees to provide the District with two (2) sets of all shop drawing submittals for the
District's water line(s) and related appurtenances and facilities, and shall not allow the
installation of any materials without prior written approval from the District. The District shall
Page 3 of 8
Utility Relocation Agreement
E 106th ST N/N. 129d, E. Ave Intersection
review and comment on each submittal and respond to the City of Owasso within 10 business
days of receiving the submittal for review.
8. City agrees to include the District in all coordination and construction progress meetings for the
water line relocation portion of the project and to provide two (2) copies of all related project
correspondence.
9. District will have at least one representative who will review and inspect the Work and
progression on the Project, said representatives to be paid for at District's sole expense. City
agrees to effectively communicate with the District's representative(s) regarding construction
issues and related concerns. Effective communication shall include, but not necessarily be
limited to, written documentation describing any proposed changes to the District's existing
and/or new facilities.
10. City agrees to provide for a qualified inspector, or inspectors, as the case may dictate, that will
be on site during the relocation work. If applicable, ODOT's inspector shall serve as ODOT's and
City's representative and will work with the District and its representative(s) as a liaison. The
City's inspector will be responsible for documenting all day-to-day communications with the
District during the construction work. It is agreed that the District's representative shall not
direct any field changes with the Construction Contractor that haven't been previously
approved in writing by the City and/or City's inspector.
11. City agrees to consider and act upon reasonable changes requested by the District that varies
from the approved plans and bid documents. It is anticipated that certain changes may be
required as the result of unforeseen obstacles and/or other utility or roadway changes. The
cost for changes of this nature will be paid entirely by the City. Changes that are not the result
of unforeseen obstacles and result in betterments beyond the scope depicted in the final
approved plans and bid documents shall be paid by the District and will be agreed upon in
writing before any work is performed; provided, however, if such agreement cannot be reached
between City and the District then this Agreement shall be considered null, void and
terminated.
12. The District's representatives shall have any and all reasonable access to the project site during
the installation of the District's water line(s), appurtenances and facilities during the project
roadway and/or bridge construction to protect their new and existing water lines. The District's
project representative shall have final approval of all trenching, bedding, haunching, backfilling
and final grading over the District's water line, installation of all valves, hydrants, restraints,
pipes, meters and other appurtenances and facilities. Trenches shall remain open until the end
of the work day, so the District's representative can approve them for backfilling. Any conflicts
with the installation of the District's waterlines, appurtenances or facilities in relation to the
overall project construction shall be presented to the District and/or District's Engineer for
resolution. Safety vest and hard hat must be worn by the District representative while present
of the job site.
Page 4 of 8
Utility Relocation Agreement
E 106th ST N/N. 129th E. Ave Intersection
13. City agrees to allow the District to be present when pressure testing and disinfection of its
water lines, appurtenances and facilities, and City will provide approval to the Contractor only
after receiving written final approval from the District.
14. City agrees to provide the District with two (2) complete sets of Record Drawings for the
Project. The Record Drawings shall be provided in both hard copy and electronic format. The
electronic format shall be on compact disk that includes design files that are directly compatible
with AutoCAD Lt 2007, or any other program approved by the District. If City fails to provide
two (2) complete sets of Record Drawings, District shall have the right to survey, pothole,
review existing records and anything necessary to draft Record Drawings, and all the expenses
associated with same shall be paid by City, subject to the terms and conditions of Paragraph 1.
15. The District shall pay no costs or expenses other than the amount set forth above, if any. Any
cost or expense which is not specifically allocated to the District, in writing, shall be paid by
City.
16. Should any future relocation be required with respect to the District's waterlines,
appurtenances or facilities, the City shall pay all the costs thereof, unless otherwise agreed to, in
writing. After relocation and upon final approval of the District, the District will assume all
operational ownership and maintenance responsibilities of the District's waterlines,
appurtenances and facilities.
17. City states that no building, structure, fence, wall or other above ground structure or
obstruction will be placed, erected, installed or permitted upon the area set aside as an
easement or right-of-way for the District (defined above as being an area approximately 20 feet
in width, above ground, and subject further to ODEQ spacing rules and regulations); provided,
however, that the installation of landscaping and/or paving may occur in said easement or
right-of-way area under the condition that the District shall not be responsible in any manner to
repair any damage to such pavement (including, without limitation, roadways, driveways and
sidewalks, whether asphalt, concrete, rock or any other material) or landscaping in relation to
the District's installation, repair, replacement, operation, maintenance or any other District
activity associated with or relating to its waterlines, appurtenances and facilities (including,
without limitation, damage caused by excavation and damage occasioned by a water leak or
waterline "blow out"). District shall bear no obligation whatsoever for any damages or
expenses associated with any such landscaping, pavement, or any other structure on, at or near
the area given the District to install, maintain, operate, repair or replace its waterlines,
appurtenances and facilities.
18. If the District's waterlines, appurtenances or facilities are damaged through no fault of the
District, the party damaging such waterlines, appurtenances and facilities shall be responsible
for all repair costs, and for the cost of water lost at the then existing rates of the District.
Page 5 of 8
Utility Relocation Agreement
E 106th ST N/N. 1291h E. Ave Intersection
19. The Recitals stated above are considered material terms of this Contract, and the parties agree
to be bound by all statements and representations made in the Recital section above, and said
Recital section shall be considered a part and parcel of the parties' bargained for exchange.
20. It is understood that this Agreement does not change the rights or obligations of the District or
the City as they exist in accordance with present State Law.
21. Benefit; Binding Effect. This Agreement shall inure to the benefit of both of the parties herein,
and to each of the parties' respective successors and assigns. Likewise, this Agreement shall be
binding on the parties hereto and their respective successors and assigns.
22. Partial Invalidity. If any part of any provision of this Agreement shall be invalid or
unenforceable under applicable law, such part shall be ineffective to the extent of such
invalidity only, without in any way affecting the remaining parts of such provision or the
remaining provisions, terms, covenants or conditions of this Agreement.
23. Laws of the State of Oklahoma Govern, Venue. This Agreement shall be governed by the laws of
the State of Oklahoma. Any action taken to enforce the provisions herein shall be filed and
maintained in Washington County, State of Oklahoma, which shall be the venue of any such
action.
24. Attorney's Fees, Costs and Expenses. In the event any action is brought to enforce, or for the
breach of, any provision of this Agreement, the prevailing party shall be entitled to recover its
costs and expenses, including attorney's fees, associated with such action.
25. Entire Agreement. This Agreement represents the entire, integrated agreement between the
City and District, and supersedes all prior negotiations, proposals, representations,
commitments, understandings, contracts or agreements made or entered into by the parties,
either written or oral, with respect to the matters and terms covered by this Agreement.
Additionally, this Agreement may not be modified or amended except by a written instrument
executed by both parties.
26. Duplicate Originals. This Agreement may be executed in duplicate originals, each such
duplicate original shall be deemed to be an original, and all such duplicate originals taken
collectively shall constitute one instrument for all purposes.
27. Notwithstanding any other provision herein stated, it is expressly understood that this
Agreement is strictly by and between City and the District, and provided further no other entity
is deemed to be a beneficiary of this Agreement, whether an intended beneficiary, or otherwise,
and whether reference be made to another entity or class of entity, or not.
Page 6 of 8
Utility Relocation Agreement
E 106th ST N/N. 12911 E. Ave Intersection
IN WITNESS WHEREOF, the parties hereto have caused this Utility Relocation Agreement to be
executed by their duly authorized officers on the day and year last below written.
WASHINGTON COUNTY RURAL WATER DISTRICT NO.3:
By:
Z-0,��,t� ,
(Title)
(Date)
Page 7 of 8
Utility Relocation Agreement
E 1060, ST N/N. 129kh E. Ave Intersection
THE CITY OF OWASSO, OKLAHOMA
A MUNICIPAL CORPORATION:
Mayor
Date:
ATTEST:
City Clerk
APPROVED AS TO FORM:
City Attorney
(SEAL)
Page 8 of 8
Utility Relocation Agreement
E 106th ST N/N.12901 E. Ave Intersection
TO: The Honorable Mayor and City Council
FROM: H. Dwayne Henderson. P.E., City Engineer
SUBJECT: Proposed Supplemental and Modification Agreement No. 2 to the Oklahoma
Department of Transportation Project Maintenance, Financing and Right -Of -Way
Agreement - East 106rh Street North and North 1291h East Avenue Intersection
Improvement Project
DATE: November 14, 2025
BACKGROUND:
• On May 16, 2023, the City Council approved the Project Maintenance, Financing, and
Right -of -Way Agreement between the City of Owasso (City) and the Oklahoma
Department of Transportation (ODOT) in an estimated total amount of $9,549,610.00; of
which $1,561.366.00 is to be paid by ODOT and $7,988,244.00 is to be paid by the City.
• On September 2, 2025, the City Council approved Modification No. 1 to the agreement
increasing the grant amount to 80% of the construction cost plus construction
administration and reducing the amount to be paid by the City to $1,441,105.00.
• On October 24, 2025, ODOT notified staff of an error in that the betterments requested
on the water line relocations by Washington County RWD #3 (WCRWD#3) and a portion
of the contract administration fees were inadvertently omitted from the agreement. The
City of Owasso will pay for WCRWD#3 water lines being replaced with like -kind size, and
betterments are paid for by the Rural Water District.
• A supplemental agreement and new invoice have been received for City Council
consideration and action, which includes the updated costs.
CURRENT AGREEMENT:
ODOT funds 80% of the construction, administration, and like -kind utility relocation cost, with the
City of Owasso funding 20% of the cost. The table below summarizes the construction funding
scenario in the current agreement:
SUPPLEMENTAL AND MODIFICATION AGREEMENT NO. 1
Project Segment
Estimate
ODOT Portion
City of Owasso
Construction + Admin
$7,205,524* (100%)
$5,764,419 (80%)
$1,441,105 (20%)
Total Project Cost
$7,205,524 100%
$5,764,419 (80%)—
$1,441,105 20% ***
* 2025 Estimate, includes wafer line relocation of like -kind line sizes
** FHWA Funds are capped at $5,764,419.00
*** City of Owasso has sent a check for this amount to ODOT
East 106th Street North/North 129th East Avenue Intersection
Supplemental and Modification Agreement No. 2
Page 2
PROPOSED SUPPLEMENTAL AND MODIFICATION AGREEMENT NO. 2:
The betterments that were omitted involve the betterments requested by WCRWD#3 to either
increase line sizes or add new lines. In addition, the Administrative fees were based on a
percentage of the construction from an older estimate.
It should be noted that of the $263,336, $196,043 will be reimbursed by WCRWD#3 for their
requested betterments. The revised agreement is as follows:
Project Segment
Estimate
ODOT Portion
City of Owasso
Construction Costs
$7,023,267 100%
$5,618,614 80%
1,404,653 20%
Betterments + Admin
$263,336 100%
$0 0%
$263,336***
Total Project Cost
$7,286,603 100% *
$5,618,614 80% **
$1,667,989 20%
Less Initial Deposit
$1,441,105
Supplemental Funds
Needed
$226,884
* Based on a 2025 Estimate**
** FHWA Funds are capped at $5,618,614.
*** $196,043 of the $263,336 will be reimbursed by WCRWD#3
FUNDING:
Funding is available in the Capital Improvements Fund.
RECOMMENDATION:
Staff recommends approval of the Supplemental and Modification Agreement No. 2 to the
Project Maintenance, Financing, and Right -of -Way Agreement between the City of Owasso and
the Oklahoma Department of Transportation (ODOT) in an estimated amount of $7,286,603
(ODOT's share being capped at $5,618,614), authorization to execute the necessary documents,
and authorization for payment to ODOT in the amount of $226,884.
ATTACHMENTS:
Site Map
Supplemental Agreement/Invoice
E 106 St N and N 129 E Ave
3" = 340 ft
Sub Title
05/06/2022
Sf*%
R9l RrM•RE�dAR�nu�4
This map may represents a visual display of related geographic information. Data provided hereon is no: guaramee of acutual field conditicns. To be sure of complete accuracy, please contact the
responsible staff for most up-to-date information.
STATE OF OKLAHOMA
DEPARTMENT OF TRANSPORTATION
SUPPLEMENTAL AND MODIFICATION AGREEMENT NO. 2
PROJECT MAINTENANCE, FINANCING, AND RIGHT-OF-WAY AGREEMENT
WIDEN 106TH ST NORTH/129TH INTERSECTION FROM A 2-LANE FOUR WAY STOP TO A
FIVE LANE SIGNALIZED INTERSECTION
Project No.: STP-272B(445)IG
State Job No.: 33317(04)
This Supplemental and Modification Agreement, made the day and year last written
below, by and between the City of Owasso, hereinafter referred to as the Sponsor, and
the Department of Transportation of the State of Oklahoma, hereinafter referred to as
the Department, for the following intents and purposes and subject to the following
terms and conditions. to wit:
WITNESSETH
WHEREAS, It is deemed necessary by the Department and Sponsor, and in order to
revise the scope of the original Project Maintenance, Financing, And Right -Of -Way
Agreement; and,
WHEREAS, Under the terms of Section 11 of the original Project Maintenance,
Financing, And Right -Of -Way Agreement, said revisions must be reduced to a written
supplemental agreement and executed by the Department and Sponsor.
NOW, THEREFORE: the Department and Sponsor, in consideration of the mutual
covenants and stipulations as set forth herein, do mutually promise and agree as
follows:
A. The following sections are hereby modified from the original Project
Maintenance, Financing, And Right -Of -Way Agreement;
SECTION 4: FUNDING SUMMARY
4.1 The Department and the Sponsor agree that the project will be financed at a not -to -
exceed, total estimated federal cost of $5,618,614 as described below:
Old Fundina Tahle
FUNDING SOURCE=>
INCOG
OWASSO
STATE
TOTAL
JOB PIECE
DESCRIPTION
ESTIMATED
SHARE
N
AMOUNT
SHARE (%)
AMOUNT
NO.
_
COST
33317(OS)
Design -
$0
$0
100
$2_50_,000
33317(06)
Right -of -Way-
�_$0 �_
$0
100_
$1,200,000
33317(07)
Utilities - _
Construction -
$0 _
_�—
_
Capped
_
$0
__100
$900,000
33317(04)
(With 6%
$7,199,610
$1,561,366
Remaining
$5,638,244
Inspection)
at
Total
$7,199,610
Total=> 1
$1,561,366
Total=>
$7,988,244
New Fundina Table
FUNDING SOURCE =>
Federal
Sponsor
STATE
TOTAL
JOB PIECE
DESCRIPTION
ESTIMATED
SHARE
RE A
AMOUNT
SHARE (%)
AMOUNT
NO.
_
COST _
(
Construction -
33317(04)
(With 6%
$7,023,267
80
$5,618,614
Remaining
$1,404,653
Insection) _
p
Capped at
Waterline
`
33317(04)
(Non-
�$263,336
0
$0
100%
$263,336
Participating)
I
Total 1
$7,286,603
Total=> 1
$5,618,614
Total=>
$1,667,989
***This supplement is to adjust for non -participating waterline***
4.2 Furthermore, the Department and the Sponsor agree that actual federal costs
incurred by project phases (JP 33317(04) may exceed initial estimates. Costs between
these project phases will be administratively adjusted based on actual cost of each
phase, within the total cost of this agreement, without formal supplemental agreement,
in so far as the total project agreement is not exceeded.
4.3 It is understood by the SPONSOR and the Department that the funding
participation stipulated herein may be altered due to bid prices, actual construction
supervision costs and non -participating costs incurred during construction. The
SPONSOR will be responsible for payment of any estimated local funding prior to
advertising the project for bid. Upon final acceptance of this project, the total project
cost will be determined, and the final amount of local funds (if any) will be determined by
the Department's Comptroller per the terms of this agreement. A refund will then be
made by the Department to the SPONSOR or additional funding will be requested. The
SPONSOR agrees to make arrangements for payment of any Department invoice within
45 days of receipt.
2
B. That the original Project Maintenance, Financing, And Right -Of -Way Agreement
is hereby modified as above described, said agreement in all other respects shall
remain unchanged and in full force and effect.
IN WITNESS WHEREOF, the Director of the Department of Transportation, pursuant to
authority vested in him by the State Transportation Commission, has hereunto
subscribed his name as Director of the Department of Transportation and the Sponsor
has executed same pursuant to authority prescribed by law for the Sponsor.
The Sponsor,
20_, and the Department on the
on this of
day of
THE CITY OF OWASSO
APPROVED AS TO FORM
AND LEGALITY
By By
Julie Lombardi, City Attorney Alvin Fruga, Mayor
Z
20_
Attest: Juliann M. Stevens, City Clerk (SEAL): Approved — THE CITY
OF OWASSO
STATE OF OKLAHOMA
DEPARTMENT OF TRANSPORTATION
Local Government
Division Engineer
APPROVED AS TO FORM
AND LEGALITY
General Counsel
Recommended for Approval
DATE
DATE
3
Director of Project Delivery
APPROVED
Deputy Director
DATE
DATE
OKLAHOMA DEPARTMENT OF TRANSPORTATION
INVOICE
Make check PAYABLE and MAIL TO:
Oklahoma Department of Transportation
Attn: Revenue Section
Comptroller Division, RM 3-B-6
200 N. E. 21" Street
Oklahoma City, OK 73105-3204
To:
CITY OF OWASSO
Division Invoice No.
33317(04)-2
Division Name:
Local Government
Date:
11/5/25
Description —Explanation of Charge
Quantity
Price Each
Total
Due Date:
UPON RECEIPT
STP-272B(445)IG
INTERSECT MODIFICATION
WIDEN 106TH STNORTH/129TH INTERSECTION
FROM A 2-LANE FOUR WAY STOP TO A FIVE LANE
SIGNALIZED INTERSECTION
TOTAL ESTIMATED COST (AWP Participating)
$7,023,267.00
Waterline (Non -participating)
$263,336.00
(Less Federal Funds)
$5,618,614.00
Less Initial Deposit
(1,441,105.00)
Invoice Tota
$226.884.00
Accounting Use Only
Distribution of Copies:
Purchaser
Remit with Payment
Division Project File
ivision Accounting
ivision Acetg-Invoice File
omptroller
f
CMPT-IV 6349 I t/94
City of Owasso
Payroll Payment Report
Pay Period Ending 11/01/25
Department
Total Payroll Expenses
Municipal Court
$
10,990.34
Managerial
43,822.03
Finance
36,253.68
Human Resources
21,476.47
Community Development
40,264.82
Engineering
40,214.59
Information Technology
39,319.88
Facility Maintenance
20,680.32
Dispatch
6,068.59
Animal Control
10,956.83
Stormwater
16,735.03
Parks
26,938.18
Recreation & Culture
16,401.00
Community Center
11,629.76
Historical Museum
1,117.57
Strong Neighborhoods
610.46
Total General Fund
$
343,479.55
Ambulance Fund
$
779.03
E911 Communications Fund
$
46,421.57
Economic Development
$
4,401.86
Strong Neighborhoods
$
7,473.35
Stormwater Fund
$
12,981.37
Half Penny - Fire
$
512,206.22
Half Penny - Police
$
457,506.33
Half Penny - Police Grants
$
834.13
Half Penny - Streets
$
40,287.22
Vehicle Maintenance
$
25,328.26
Workers Comp
$
1,730.41
CITY OF OWASSO
HEALTHCARE SELF INSURANCE FUND
CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 10131
VENDOR
DESCRIPTION
AMOUNT
AETNA
HEALTHCARE MEDICAL SERVICE
55,067.70
HEALTHCARE MEDICAL SERVICE
106,224.02
HEALTHCARE MEDICAL SERVICE
50,497.80
HEALTHCARE MEDICAL SERVICE
202,579.17
HEALTHCARE MEDICAL SERVICE
1,437.01
HEALTHCARE MEDICAL SERVICE
32,049.79
HEALTHCARE MEDICAL SERVICE
39,560.85
HEALTHCARE MEDICAL SERVICE
41,124.04
HEALTHCARE MEDICAL SERVICE
83,437.55
HEALTHCARE MEDICAL SERVICE
70,717.94
HEALTHCARE MEDICAL SERVICE
50,217.22
ADMIN FEES
5,897.95
STOP LOSS
71,314.28
HEALTHCARE DEPT TOTAL
810,125.32
DELTA DENTAL
DENTAL MEDICAL SERVICE
7,600.83
DENTAL MEDICAL SERVICE
4,113.60
DENTAL MEDICAL SERVICE
5,245.88
DENTAL MEDICAL SERVICE
7,825.10
DENTAL MEDICAL SERVICE
10,284.35
ADMIN FEES
3,429.97
DENTAL DEPT TOTAL
38,499.73
VSP
VISION MEDICAL SERVICES
4,592.17
'
VISION MEDICAL SERVICES
468.20
ADMIN FEES
84.69
ADMIN FEES
1,464.74
VISION DEPT TOTAL
6,609.80
HEALTHCARE SELF INSURANCE FUND TOTAL
855,234.85
CITY OF OWASSO
GENERAL FUND & HALF -PENNY SALES TAX
FISCAL YEAR 2025-2026
Budgetary Basis
Statement of Revenues & Expenditures
As of October 31, 2025
MONTH
YEAR
PERCENT
TO -DATE
TO -DATE
BUDGET
OF BUDGET
REVENUES:
Taxes
$
3,834,054
$
15,983,870
$
46,917,743
34.07%
Licenses & permits
22,084
86,101
274,697
31.34%
Intergovernmental
82,193
374,778
1,699,817
22.05%
Charges for services
78,191
292,862
872,636
33.56%
Fines & forfeits
35,116
141,912
379,711
37.37%
Other
5,895
98,328
181,904
54.05%
Interest
66,775
292,806
756,271
38.72%
TOTAL REVENUES
$
4,124,308
$
17,270,656
$
51,082,778
33.81%
EXPENDITURES:
Personal services
$
(2,480,258)
$
(10,872,826)
$
(34,620,914)
31.41%
Materials & supplies
(152,145)
(564,625)
(2,360,059)
23.927.
Other services
(436,937)
(1,743,639)
(6,306,466)
27.65%
Capital outlay
(120,793)
(1,014,200)
(5,322,573)
19.05%
TOTAL EXPENDITURES
$
(3,190,133)
$
(14,195,290)
$
(48,610,013)
29.20%
REVENUES OVER EXPENDITURES
$
9 44,175
$
3,075,367
$
2,472,766
TRANSFERS IN (OUT):
Transfers in
$
1,942,916
$
8,136,711
$
24,034,272
33.85%
Transfers out
(3,033,838)
(12,683,175)
(37,010,002)
34.27%
TOTAL TRANSFERS
$
(1,090,922)
$
(4,546,465)
$
(12,975,730)
35.04%
NET INCOME (LOSS)
$
(156,747)
$
(1,471,098)
$
(10,502,964)
ENCUMBRANCES OUTSTANDING
$
(1,265,417)
FUND BALANCE (Budgetary Basis)
Beginning Balance
18,215,259
18,215,259
Ending Balance
$
15,478,744
$
7,712,295
O:\FINANCE\_DATA\Finance(120)\Accounting\Reports\Current FY\GF Financials