HomeMy WebLinkAbout1999.04.06_OPGA MinutesOWASSO PUBLIC GOLF AUTHORITY
MINUTES OF REGULAR MEETING
Tuesday, April 6, 1999
The Owasso Public Golf Authority met in regular session on Tuesday, April 6, 1999 in the Council
Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted
on the City Hall bulletin board at 4:00 p.m. on Friday, April 2, 1999.
ITEM 1: CALL TO ORDER
Chairman Bode called the meeting to order at 6:46 p.m.
ITEM 2: FLAG SALUTE
The flag salute was given during the City Council meting preceding this meeting.
ITEM 3: ROLL CALL
PRESENT ABSENT
Denise Bode, Chair
Mark Wilken, Vice Chair
Mary Lou Barnhouse, Trustee
Melinda Voss, Trustee
Duston Smith, Trustee
STAFF
Jeff Hancock, City Manager
Ronald D Cates, Authority Attorney
Marcia Boutwell, Authority Secretary
A quorum was declared present.
ITEM 4: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST
FOR APPROVAL OF THE CONSENT AGENDA.
A. Approval of the Minutes of March 16, 1999 Regular Meeting.
B. Approval of Claims
Mr Smith moved, seconded by Ms Voss, to approve the consent agenda. The consent agenda
included minutes of the March 16, 1999 regular meeting, by reference made a part hereto. Item B
on the consent agenda included the following claims: (1) Bailey Ranch Golf Club $71,094.64;
(2) Payroll #1 $14.,723.37; (3) Payroll #2 $15,665,36.
AYE: Smith, Voss, Barnhouse, Wilken, Bode
NAY: None
Motion carried 5-0.
Owasso Public Golf Authority April 6, 1999
ITEM 5: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE
AWARD OF A CONTRACT FOR SOFT DRINK PRODUCTS FOR THE GOLF
COURSE.
Mr Lehr said that the Bailey Ranch Golf Club operates a food and beverage concession as a service
to its golfers and patrons. For the first four years of operation, soft drink products were purchased
almost exclusively from the Pepsi -Cola Company. During the past three years, Coco -Cola Company
has attempted to introduce their products at Bailey Ranch. With the impending opening of the new
clubhouse, the decision was made to competitively bid soft drink products. Specifications were
developed and advertised, and two sealed proposals were received by the deadline of March 8".
Those proposals were reviewed by Food & Beverage Manager Dawn Earp, and representatives of
the two companies were invited to review their proposals. Analysis of the two proposals with profit
projections over a five year period shows the best proposal to be that of Coca-Cola Company. Staff
recommended a five year exclusive vendor agreement with Coca-Cola. Mr Wilken moved, seconded
by Ms Voss, to approve a five-year exclusive vendor agreement for the purchase of soft drink
products for the golf course with Great Plains Coca-Cola Company of Tulsa, OK in the amount
indicated on the bid documents.
AYE: Wilken, Voss, Barnhouse, Smith, Bode
NAY: None
Motion carried 5-0.
ITEM 6: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST
FOR TRUSTEE APPROVAL OF AN ALCOHOL AND BANQUET ROOM
POLICY FOR BAILEY RANCH GOLF CLUB. —._.�.
Mr Lehr presented the item. Bailey Ranch Golf Club has been operating according to policies and
guidelines established by management. These policies address the hosting of tournaments and
outside events, and contain certain requirements for the purchase of food, beverages and prizes by
the tournament groups. Service clubs and non -profits organizations have been given exceptions to
the policies. Another issue is the serving of alcoholic beverages. The Bailey Ranch Golf Club holds
a license to serve and sell low point beer only. It is believed that there will be requests to serve
alcoholic beverages at parties and other events in the new clubhouse. Mr Lehr submitted a policy
guideline which has been review by the Golf Advisory Committee and by the Trustees at a study
session. Mr Lehr recommended acceptance of policies relating to tournaments, banquet room usage,
and alcoholic beverages. These policies, if adopted, will be placed in the permanent policy book in
the City Clerk's office. Mr Wilken moved, seconded by Mr Smith, to approve the Alcohol Policy,
Banquet Room Policies and Rates, and General Tournament Polices, and to authorize the Director
of Golf to negotiate, establish, or modify polices and rates in accordance with market demand in
order to achieve optimum financial performance.
N
Owasso Public Golf Authority April 6, 1999
AYE: Wilken, Voss, Barnhouse, Smith, Bode
NAY: None
Motion carried 5-0.
ITEMT REPORT FROM OPGA MANAGER
Mr Hancock asked Mr Lehr to give a status report on the new clubhouse. Mr Lehr said that the
clubhouse is basically completed and that move -in is anticipated by the end of the week. He said
that there are several punch list items to be completed. A grand opening will be held later in the
spring.
ITEM 8: REPORT FROM OPGA ATTORNEY
No report.
ITEM 9: NEW BUSINESS
None.
ITEM 10: ADJOURNMENT
Ms Barnhouse moved, seconded by Ms Voss, to adjourn.
AYE: Barnhouse, Voss, Wilken, Smith, Bode
NAY: None
Motion carried 5-0, and the meeting was adjourned at 6:55 p.m.
4
Marcia outwell, Authority , ecretary
t
FI uF�V I 6,
Denise Bode, Chairperson