HomeMy WebLinkAbout2026.03.03_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE
OWASSO CITY COUNCIL
Council Chambers Old Central Building 109 North Birch, Owasso, OK
Tuesday, March 3, 2026 - 6:30 PM
NOTE: APPROPRIATE ACTION may include, but is not limited to: acknowledging, affirming, amending, approving, authorizing,
awarding, denying, postponing, or tabling.
AGENDA RECEIVED
1. Call to Order - Mayor Alvin Fruga
FEB 2 6 2026 OvAul
2. Invocation - Pastor David Payne with Speak Life Church
3. Flag Salute City Clerk's Office
4. Roll Call
5. Presentation of the Character Trait of Enthusiasm -Andrew Rankin
6. Presentation of the Employee of the Quarter - Chris Garrett
7. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under
"Consent" are considered by the City Council to be routine and will be enacted by one motion. Any
Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the
Consent Agenda is non -debatable.)
A. Approve minutes - February 17, 2026, Regular Meeting
B. Approve claims
C. Accept a donation in the amount of $4,000.00 from Friends of the Owasso Police
Department Foundation
D. Approve a budget amendment in the General Fund increasing estimated revenue and
appropriation for expenditures in the Animal Control budget by $4,000.00
8. Consideration and appropriate action relating to items removed from the Consent Agenda
9. Consideration and appropriate action relating to a professional services agreement for the Recreation
and Culture Master Plan
Larry Langford
Staff recommends approval of an agreement with GH2 Architects of Tulsa, Oklahoma, in the amount
of $198,500.00 and authorization to execute all necessary documents.
10. Consideration and appropriate action relating to a Utility Relocation Agreement for the East 96th Street
North and North 1451h East Avenue Intersection Improvement Project
Daniel Dearing
Staff recommends approval of the Utility Relocation Agreement with Rural Water District No. 3, Rogers
County, Oklahoma, for the East 961h Street North and North 145+h East Avenue Intersection Improvement
Project and authorization for to execute the necessary documents.
11. Consideration and appropriate action authorizing the Owasso Public Works Authority (OPWA) to enter
into a construction contract for the Redbud District Public Parking Project and expend Tax Increment
Financing (TIF) Funds
Daniel Dearing
Staff recommends authorizing the Trust Authority, acting on behalf of the City as beneficiary of the Trust,
to award a public construction contract for the parking lot project and to expend TIF funds in
accordance with the adopted project plan and budget.
Owasso City Council
March 3, 2026
Page 2
12. Consideration and appropriate action relating to an agreement for right-of-way and easement
acquisition services for the East 106th Street North, North 129fh East Avenue to North 145th East Avenue
Widening Project
Roger Stevens
Staff recommends approval of the Service Agreement with Universal Field Services, Inc. of Tulsa,
Oklahoma, in an amount not to exceed $101,900.00, and authorization to execute all necessary
documents.
13. Presentation of the monthly Project Status Report - Roger Stevens
14. Report from City Manager
15. Report from City Attorney
16. Report from City Councilors
17. Official Notices (documents for acknowledgment of receipt or information only, no discussion or action
will be taken)
• Payroll Payment Report- pay period ending date February 21, 2026
• Change Order No. 4 executed by the City Manager or designee for the East 96th Street North
Roadway Improvements West Side project
18. New Business (New Business is any item of business which could not have been foreseen at the time of
posting of the agenda)
19. Adjournment
Notice of Public Meeting filed in the office of the City Clerk on Thursday, December 11, 2025, and the
Agenda posted at City Hall, 200 South Main Street, of 4:00 pm on Thursday, February 26, 2024.
Stevens,
The City of Owasso encourages citizen participation. To request an accommodation due to a disability, contact the City Clerk by
phone 918-376-1502 or by email to istevens@citvofowasso.com
OWASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
TUESDAY, FEBRUARY 17, 2026
The Owasso City Council met in regular session on Tuesday, February 17, 2026, in the Council Chambers at
Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed Thursday, December
11, 2025; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street,
at 1 1:30 am on Friday, February 13, 2026.
1. Call to Order - Mayor Alvin Fruga called the meeting to order at 6:30pm.
2. Invocation -The Invocation was offered by Assistant Pastor Nathan Duke of Trinity Presbyterian Church.
3. Flag Salute - Josiah Lewis of Boy Scout Troop 99 led the flag salute.
4. Roll Call - A quorum was declared present.
Present
Mayor -Alvin Fruga
Vice Mayor- Dr. Paul Loving
Councilor - Dr. Chad Balthrop
Councilor- Jamie Dunn
Absent
Councilor - Cody Walter
Staff: City Manager- Chris Garrett / City Attorney - Julie Lombardi
*Mayor Frugo recognized members of Boy Scout Troop 99 in attendance*
S. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under
"Consent" are considered by the City Council to be routine and will be enacted by one motion. Any
Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the
Consent Agenda is non -debatable.)
A. Approve minutes - February 3 2026, and February 10, 2026, Regular Meetings
B. Approve claims
Mr. Loving moved, seconded by Mr. Balthrop, to approve the Consent Agenda as presented, with
claims totaling $737,560.49.
YEA: Loving, Balthrop, Dunn, Fruga
NAY: None
Motion carried: 4-0
6. Consideration and appropriate action relating to items removed from the Consent Agenda - None
Consideration and appropriate action relating to bids received for the East 116fh Street and Mingo Road
Grading Project
Daniel Dearing presented the item, recommending to award the construction contract to Ground
Level, LLC of Adair, Oklahoma, in the amount of $199,981.50, and authorization to execute all necessary
documents. There were no comments from the audience. Following discussion, Mr. Loving moved,
seconded by Mr. Balthrop, to award the contract and authorize execution of all necessary documents,
as recommended.
YEA: Loving, Balthrop, Dunn, Fruga
NAY: None
Motion carried: 4-0
Owasso City Council
February 17, 2026
Page 2
8. Consideration and appropriate action relating to an application to vacate the Corrigan Glen Final Plat
containing approximately 2.50 acres located at 10094 North 97th East Avenue
Alexa Beemer presented the item, recommending approval to vacate Plat #7172 for Corrigan Glen.
There were no comments from the audience. Mr. Balthrop moved, seconded by Ms. Dunn, to vacate
the plat, as recommended.
YEA: Loving, Balthrop, Dunn, Fruga
NAY: None
Motion carried: 4-0
Consideration and appropriate action relating to Ordinance 1244, approving the abandonment of
Owasso Planned Unit Development, OPUD 23-06, containing approximately 2.50 acres located at 10094
North 97th East Avenue
Alexa Beemer presented the item, recommending to adopt Ordinance 1244. There were no comments
from the audience. Following discussion, Mr. Balthrop moved, seconded by Mr. Loving, to adopt
Ordinance 1244, as recommended.
YEA: Loving, Balthrop, Dunn, Fruga
NAY: None
Motion carried: 4-0
10. Consideration and appropriate action relating to Ordinance 1245, approving the rezoning of
approximately 1.136 acres located north of the northeast corner of East 861h Street North and North 145th
East Avenue from Residential Multi -Family (RM) to Commercial Shopping (CS), as referenced in
application OZ 26-01
Wendy Cramer presented the item, recommending to adopt Ordinance 1245. There were no
comments from the audience. Following discussion, Mr. Fruga moved, seconded by Mr. Loving, to
adopt Ordinance 1245, as recommended.
YEA: Loving, Balthrop, Dunn, Fruga
NAY: None
Motion carried: 4-0
11. Consideration and appropriate action relating to a Final Plat for Lot 3 of Block 2 of Bailey Ranch
Commercial, a proposed commercial subdivision on approximately 4.068 acres, zoned Commercial
General (CG) under OPUD 06-04, located at the northeastern corner of the East 103rd Street North and
North 1101h East Avenue intersection
Wendy Kramer presented the item, recommending approval of the Final Plat. There were no comments
from the audience. Following discussion, Mr. Loving moved, seconded by Mr. Balthrop, to approve the
Final Plat, as recommended.
YEA: Loving, Balthrop, Dunn, Fruga
NAY: None
Motion carried: 4-0
12. Consideration and appropriate action relating to Resolution 2026-02, authorizing the filing and
prosecution of a condemnation action to obtain the necessary right-of-way and easement on the Bear
Creek Trust for the East 96+h Street North Widening from North 134'h East Avenue to North 145th East
Avenue Project
Julie Lombardi presented the item, recommending approval of Resolution 2026-02. There were no
comments from the audience. Following discussion, Mr. Loving moved, seconded by Mr. Balthrop, to
approve Resolution 2026-02.
YEA: Loving, Balthrop, Dunn, Fruga
NAY: None
Motion carried: 4-0
13. Report from City Manager - None
14. Report from City Attorney - None
15. Report from City Councilors - None
16. Official Notices - The Mayor acknowledged receipt of the following:
• Payroll Payment Report - pay period ending date February 7, 2026
• Healthcare Self -Insurance Claims - dated as of January 30, 2026
• Monthly Budget Status Report - dated as of January 31, 2026
17. New Business - None
18. Adjournment
Mr. Balthrop moved, seconded by Ms. Dunn, to adjourn the meeting.
YEA: Loving, Balthrop, Dunn, Fruga
NAY: None
Motion carried: 4-0 and the meeting adjourned at 6:54 pm.
Alvin Fruga, Mayor
Juliann M. Stevens, City Clerk
Owasso City Council
February 17, 2026
Page 3
Claims List - 03/03/26
Fund Vendor Name
Payable Description
Payment
Amount
01 GENERAL COMMERCIAL POWER SOLUTIONS, LLC
FUELING SERVICES
$254.00
FLEET FUELS LLC
FS1 GENERATOR FUEL
$689.04
HKS ENERGY SOLUTIONS INC
BAS UPGRADE PROJECT
$37,947.00
JPMORGAN CHASE BANK
2ND GEN-LOCKSMITH
$1,311.89
JPMORGAN CHASE BANK
ACE -DUPLICATE KEYS
$22.76
JPMORGAN CHASE BANK
ACES -PLUMBING
$675.00
JPMORGAN CHASE BANK
AMAZON-NITRILE GLOVES
$25.17
JPMORGAN CHASE BANK
AMERIWASTE-DUMPSTER
$131.17
JPMORGAN CHASE BANK
CHEM-CARPET CLEANING
$160.00
JPMORGAN CHASE BANK
FRIDGE -MACHINE REPAIR
$652.60
JPMORGAN CHASE BANK
GRIMS-URINAL SCREENS
$13.63
JPMORGAN CHASE BANK
LOCKE-TOILET REPAIR
$6.30
JPMORGAN CHASE BANK
LOWES-GASKETS
$56.40
JPMORGAN CHASE BANK
MATCO-MONITORING
$120.00
JPMORGAN CHASE BANK
MATLOCK-ALARM MONITOR
$90.00
JPMORGAN CHASE BANK
QUIT BUG -PEST CONTROL
$135.00
JPMORGAN CHASE BANK
ROTO-PLUMBING
$978.73
JPMORGAN CHASE BANK
SHERWIN-PAINT
$204.89
JPMORGAN CHASE BANK
SHI-ADOBE RENEWAL
$130.36
JPMORGAN CHASE BANK
STAPLES -COPY PAPER
$84.98
JPMORGAN CHASE BANK
STAPLES -OFFICE SUPP
$119.16
JPMORGAN CHASE BANK
SUMMIT -INSPECTION
$1,865.00
JPMORGAN CHASE BANK
SUMMIT -PLUMBING RPR
$1,203.74
JPMORGAN CHASE BANK
SUMMIT -SPRINKLER INSP
$940,00
JPMORGAN CHASE BANK
VERIZON-WIRELESS CONN
$120.41
MICHAEL TODD & CO INC
INDUSTRIAL SUPPLY
$3,220.02
RAMCRETE
RESTROOM WATERPROOF
$1,900.00
UNIFIRST HOLDINGS LP
UNIFORMS
$45.49
WILLIAM A HARRISON INC
FS2 THERMOSTAT
$1,221.88
WILLIAM A HARRISON INC
FS4 HVAC PM
$4,292.00
WILLIAM A HARRISON INC
FS4 VAV REPAIR
$950.00
FACILITY MAINTENANCE -Total
$59,566.62
JPMORGAN CHASE BANK
BOEHRINGER-AC SUPP
$230.00
JPMORGAN CHASE BANK
CUT -WASTE REMOVAL
$100.00
JPMORGAN CHASE BANK
HOME DEPOT -BATTERIES
$34.84
JPMORGAN CHASE BANK
HOME DEPOT-OPS SUPP
$56.76
JPMORGAN CHASE BANK
PAYPAL-STERILIZATION
$75.00
JPMORGAN CHASE BANK
PORCHBX-PET FD PANTRY
$449.99
JPMORGAN CHASE BANK
SAHO-ANIMAL MEDICAL
$104.80
JPMORGAN CHASE BANK
TACTACAM-DATA PLAN
$4.00
JPMORGAN CHASE BANK
VERIZON-WIRELESS CONN
$200.69
1
Claims List - 03/03/26
Fund Vendor Name
Payable Description
Payment
Amount
01 GENERAL MIDWEST VETERINARY SUPPLY INC
ANIMAL MED SUPPLIES
$693.72
MIDWEST VETERINARY SUPPLY INC
MEDICAL SUPPLIES
$119.02
GEN ANIMAL CONTROL -Total
$2,068.82
SPOK INC.
PAGER USE
$11.00
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
$19.02
GEN CEMETERY -Total
$30.02
JPMORGAN CHASE BANK
AMAZON -CRAFT SUPPLIES
$147,66
SUSAN R CHERMACK
PAINT CLASS
$320.00
TEAL DANCE COMPANY LLC
TIPPITOES DANCE CLASS
$120.00
GEN COMM CTR DONATIONS -Total
$587.66
DIGI SECURITY SYSTEMS
CAMERAS
$3,669.56
JPMORGAN CHASE BANK
AMAZON -REFUND
($26.52)
JPMORGAN CHASE BANK
AMAZON -TRASH CAN
$79.99
JPMORGAN CHASE BANK
ATT-WIFI
$172.36
JPMORGAN CHASE BANK
CINTAS-OPS SUPPLIES
$750.05
JPMORGAN CHASE BANK
HLOBBY-CLASS SUPPLIES
$57.99
JPMORGAN CHASE BANK
ONG-GAS
$941.84
JPMORGAN CHASE BANK
SAMS-COMMUNITY EVENT
$290.52
JPMORGAN CHASE BANK
WALMART-CLASS SUPP
$94.49
JPMORGAN CHASE BANK
WALMART-COFFEE SUPP
$15.61
JPMORGAN CHASE BANK
WALMART-SHARPIES
$29.69
JPMORGAN CHASE BANK
WALMART-TEA BAGS
$1.74
GEN COMMUNITY CENTER -Total
$6,077.32
INCOG
INCOG DUES 1 QUARTER
$7,833.50
JULY
JPMORGAN CHASE BANK
AMAZON-EARBUDS
$59.00
JPMORGAN CHASE BANK
ODP-OFFICE SUPPLIES
$95.46
JPMORGAN CHASE BANK
TOMMYS-FLEET MAINT
$106.46
JPMORGAN CHASE BANK
VARI-VARIDESK
$315.00
JPMORGAN CHASE BANK
VERIZON-WIRELESS CONN
$321.42
TULSA COUNTY CLERK
SERVICES
$36.00
GEN COMMUNITY DEVELOPMENT - Total
$8,766.84
JPMORGAN CHASE BANK
COSTAR GROUP -LICENSE
$6,114.60
JPMORGAN CHASE BANK
ICMA-TIF
$695.00
JPMORGAN CHASE BANK
INFOGRAMS-ANNUAL DUES
$228.00
JPMORGAN CHASE BANK
NATL MAINST-CONFERENCE
$534.00
JPMORGAN CHASE BANK
NSU-MKTG TRAINING
$589.00
JPMORGAN CHASE BANK
OPENAI-ED SUBSCRIPTION
$600.00
JPMORGAN CHASE BANK
SAV-ON-TRIFOLD MAPS
$275.00
JPMORGAN CHASE BANK
SELECT OK -ANNUAL DUES
$700.00
JPMORGAN CHASE BANK
SELECT OK-APP FEE
$50.00
E
Claims List - 03/03/26
Fund Vendor Name
Payable Description
Payment
Amount
01 GENERAL JPMORGAN CHASE BANK
TRVL EXP 04119-04/24
$385.56
JPMORGAN CHASE BANK
VERIZON-WIRELESS CONN
$20.02
JPMORGAN CHASE BANK
WAVE-CHOOSEOWASSO
$265.00
GEN ECONOMIC DEV -Total
$10,456.18
JPMORGAN CHASE BANK
AMAZON -HOSE
$118.99
JPMORGAN CHASE BANK
AMAZON -OTC MEDICINE
$59.98
JPMORGAN CHASE BANK
TRVL EXP 04/06-04/07
$144.22
GEN EMERG COMMUNICATIONS -Total
$323.19
JPMORGAN CHASE BANK
SHI-ADOBE RENEWAL
$65.18
JPMORGAN CHASE BANK
SHINE-VEH MAINT
$22.50
JPMORGAN CHASE BANK
VERIZON-WIRELESS CONN
$80.34
GEN EMERG PREPAREDNESS -Total
$168.02
JPMORGAN CHASE BANK
SHI-ADOBE LICENSE
$3.22
JPMORGAN CHASE BANK
VERIZON-WIRELESS CONN
$100.07
OKLAHOMA FLOODPLAIN MANAGERS
OFMA WORKSHOP
$270.00
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
$41.50
GEN ENGINEERING -Total
$414.79
JPMORGAN CHASE BANK
SHI-ADOBE RENEWAL
$325.90
JPMORGAN CHASE BANK
USPS-POSTAGE
$5.28
SUMNERONE INC
COPIER LEASE
$62.00
GEN FINANCE -Total
$393.18
GRAND GATEWAY ECO. DEV. ASSC.
PELIVAN JANUARY
$6,047.50
JPMORGAN CHASE BANK
COLUMN -LEGAL NOTICE
$701.00
JPMORGAN CHASE BANK
IMPERIAL -COFFEE SUPP
$431.61
JPMORGAN CHASE BANK
ONG-GAS
$2,286.61
JPMORGAN CHASE BANK
PIKEPASS-TOLL
$0.87
JPMORGAN CHASE BANK
STAPLES -COPY PAPER
$764.82
JPMORGAN CHASE BANK
SUMNER-COPIER LEASE
$422.77
MCAFEE&TAFT
LEGAL -PERSONNEL
$13,154.00
ROGERS COUNTY DIST 2
ORDINANCE 1242
$24.00
TULSA COUNTY CLERK
SERVICES
$20.00
GEN GENERAL GOVERNMENT -Total
$23,853.18
JPMORGAN CHASE BANK
ONG-GAS
$274.16
GEN HISTORICAL MUSEUM -Total
$274.16
AMERICANCHECKED INC ATTN: BILLING
BACKGROUND CHECKS
$309.45
BAILEY EVENT CENTER, INC.
EMPLOYEE TRAINING
$875.00
JPMORGAN CHASE BANK
AMAZON -BINDER RINGS
$38.58
JPMORGAN CHASE BANK
AMAZON -RULER
$2.24
JPMORGAN CHASE BANK
CAN -POSITION BOND
$145.27
JPMORGAN CHASE BANK
ODP-OFFICE SUPPLIES
$268.68
3
Claims List - 03/03/26
Fund Vendor Name Payable Description Payment
Amount
01 GENERAL JPMORGAN CHASE BANK ODP-REFUND ($121.90)
JPMORGAN CHASE BANK SHI-ADOBE RENEWAL $130.36
GEN HUMAN RESOURCES -Total
$1,647.68
AT&T MOBILITY
PUBLIC SAFETY
$84.35
CHICKASAW TELECOM INC
CISCO SYSTEM
$1,077.50
JPMORGAN CHASE BANK
AMAZON -REFUND
($75.00)
JPMORGAN CHASE BANK
AMZN-PHONE CASES
$60.66
JPMORGAN CHASE BANK
ESAY-KEYBOARDS
$90.00
JPMORGAN CHASE BANK
HOME DEPOT -REFUND
($76.22)
JPMORGAN CHASE BANK
HOME DEPOT -TOOLS
$193.15
JPMORGAN CHASE BANK
OFFICE DEPOT -SUPPLIES
$195.03
JPMORGAN CHASE BANK
OREILLY-THREADLOCKER
$10.49
JPMORGAN CHASE BANK
SHI-ADOBE RENEWAL
$65.18
JPMORGAN CHASE BANK
VERIZON-WIRELESS CONN
$252.06
GEN INFORMATION TECH -Total
$1,877.20
AMERICANCHECKED INC ATTN: BILLING
SOLICITOR BACKGROUNDS
$16.96
JPMORGAN CHASE BANK
COUNCIL MTG EXP O1114
$401.26
JPMORGAN CHASE BANK
COUNCIL MTG EXP 01/27
$40.14
JPMORGAN CHASE BANK
COUNCIL RELATIONS 01113
$37.16
JPMORGAN CHASE BANK
COUNTY RELATIONS O1/29
$53.94
JPMORGAN CHASE BANK
EMPLOYEE RELATIONS O1/16
$87.06
JPMORGAN CHASE BANK
EMPLOYEE RELATIONS 01128
$51.38
JPMORGAN CHASE BANK
EMPLOYEE RELATIONS 02110
$36.70
JPMORGAN CHASE BANK
IAFF MTG EXP 01/16
$56.70
JPMORGAN CHASE BANK
IIMC-IIMC DUES
$235.00
JPMORGAN CHASE BANK
LEE-TULSA WORLD
$44.54
JPMORGAN CHASE BANK
OCC-ANNUAL GALA
$220.00
JPMORGAN CHASE BANK
OCC-REGISTRATION
$90.00
JPMORGAN CHASE BANK
OEDA RELATIONS 02105
$107.78
JPMORGAN CHASE BANK
PIKEPASS-TOLL
$1.74
JPMORGAN CHASE BANK
PLAN COMM MTG 02105
$41.88
JPMORGAN CHASE BANK
SAMS-FOOD/SNOW EVENT
$227.13
JPMORGAN CHASE BANK
SAV-ON-OWASSO FLAG
$30.00
JPMORGAN CHASE BANK
SHI-ADOBE RENEWAL
$1,106.59
JPMORGAN CHASE BANK
TRVL EXP 01/12
$2.00
JPMORGAN CHASE BANK
TULSA REGIONAL-REG FEE
$355.00
JPMORGAN CHASE BANK
VERIZON-WIRELESS CONN
$40.01
JPMORGAN CHASE BANK
WMART-FOOD/SNOW EVENT
$86.62
GEN MANAGERIAL -Total $3,369.69
JPMORGAN CHASE BANK AMAZON -OFFICE SUPP $45.30
JPMORGAN CHASE BANK NCOURT-WORKSHOP FEE $155.00
4
Fund
01 GENERAL
Claims List - 03/03/26
Vendor Name
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
Payable Description Payment
Amount
SUMNER-COPIER LEASE $32.32
TRVL EXP 04/05-04/10 $363.79
GEN MUNICIPAL COURT -Total
$596.41
ACTION PLUMBING & SEWER COMPANY
SP PARK WATER RPR
$599.20
INC
IRIS GROUP HOLDINGS LLC
PARKS ALARM
$58.24
JPMORGAN CHASE BANK
AMAZON -PARK RR SUPP
$146.64
JPMORGAN CHASE BANK
AMZN-PARKS RPR PARTS
$29.70
JPMORGAN CHASE BANK
CC SUPPLY -TRASH BAGS
$421.80
JPMORGAN CHASE BANK
JACKNOB-PARKS RPR PARTS
$94.20
JPMORGAN CHASE BANK
JANWANITORIAL SVC
$1,229.00
JPMORGAN CHASE BANK
LOWES-BROOM
$15.98
JPMORGAN CHASE BANK
LOWES-CONCRETE
$9.06
JPMORGAN CHASE BANK
LOWES-GRASS SEED
$71.48
JPMORGAN CHASE BANK
LOWES-TILLER
$39.98
JPMORGAN CHASE BANK
NEWELL-REDBUD LAWN SVC
$550.00
JPMORGAN CHASE BANK
ONG-GAS
$117.85
JPMORGAN CHASE BANK
VERIZON-WIRELESS CONN
$40.01
ROGERS COUNTY RURAL WATER
CENT PK WATER SVC
$396.33
DISTRICT
UNIFIRST HOLDINGS LP
UNIFORMS
$61.56
WASHINGTON CO RURAL WATER DISTRICT
MCCARTY WATER SVC
$36.00
GEN PARKS -Total $3,917.03
JPMORGAN CHASE BANK TWIN CITIES -CONCRETE $163.00
OKLAHOMA CORRECTIONAL INDUSTRIES NELSON MEM BENCH $383.00
GEN PARKS PUB ART BENCHES -Total
$546.00
JPMORGAN CHASE BANK
AMAZON -CITY PARTNR SUPP
$12.99
JPMORGAN CHASE BANK
AMAZON -MUSEUM DECOR
$129.99
JPMORGAN CHASE BANK
AMAZON -REFUND
($29.99)
JPMORGAN CHASE BANK
AMAZON -SUPPLIES
$25.97
JPMORGAN CHASE BANK
FIELDHOUSE-UNIFORMS
$50.00
JPMORGAN CHASE BANK
ODP-OFFICE SUPPLIES
$16.60
JPMORGAN CHASE BANK
OKTAP-EVENT REG
$50.00
JPMORGAN CHASE BANK
OKTAP-REG FEE
$3.17
JPMORGAN CHASE BANK
SHI-ADOBE RENEWAL
$130.36
JPMORGAN CHASE BANK
WMART-COMMUNITY EVENT
$26.91
SUMNERONE INC
COPIER LEASE
$33.69
GEN RECREATION & CULTURE -Total
$449.69
JPMORGAN CHASE BANK AMAZON -UPS
$144.90
JPMORGAN CHASE BANK EWING-HERBICIDE
$2,306.25
JPMORGAN CHASE BANK JENI-BEANIE HATS
$172.50
61
Claims List - 03/03/26
Fund Vendor Name
Payable Description
Payment
Amount
01 GENERAL JPMORGAN CHASE BANK
TWIN CITIES -CONCRETE
$163.00
JPMORGAN CHASE BANK
VERIZON-WIRELESS CONN
$120.03
SPOK INC.
PAGER USE
$77.00
UNIFIRST HOLDINGS LP
SAFETY SHIRTS
$68.64
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
$124.93
UNIFIRST HOLDINGS LP
UNIFORMS
$143.52
GEN STORMWATER -Total
$3,320.77
TREASURER PETTY CASH
CC DEP REF-ACKSELD
$50.00
TREASURER PETTY CASH
CC DEP REF-CASEBOLT
$50.00
TREASURER PETTY CASH
CC DEP REF-CONNER
$50.00
TREASURER PETTY CASH
CC DEP REF-FENDLEY
$50.00
TREASURER PETTY CASH
CC DEP REF-GILLIAM
$200.00
TREASURER PETTY CASH
CC DEP REF-GORRELL
$100.00
TREASURER PETTY CASH
CC DEP REF-HIGHTOWER
$50.00
TREASURER PETTY CASH
CC DEP REF-MARANATHA
$50.00
TREASURER PETTY CASH
CC DEP REF-MITCHELL
$50.00
TREASURER PETTY CASH
CC DEP REF-NEWPORT
$100.00
TREASURER PETTY CASH
CC DEP REF -PESTER
$100.00
TREASURER PETTY CASH
CC DEP REF-ROSS
$50.00
TREASURER PETTY CASH
CC DEP REF-RUNDELL
$50.00
TREASURER PETTY CASH
CC DEP REF -SPENCER
$200.00
TREASURER PETTY CASH
CC REF-GENATOWSKI
$50.00
TREASURER PETTY CASH
CC USER FEE-HIGHTOWER
$75.00
GENERAL -Total
JPMORGAN CHASE BANK
K9GRANT -Total
PACESETTER-K9 TRNG
$1,275.00
$7,000.00
$7,000.00
GENERAL -Total
$136,979.35
20 AMBULANCE SERVICE JPMORGAN CHASE BANK
AMAZON -MONITOR ARMS
$355.37
JPMORGAN CHASE BANK
BOUND-MED SUPPLIES
$573.34
JPMORGAN CHASE BANK
LIFE ASSIST-MED SUPP
$1,118.55
JPMORGAN CHASE BANK
PAYPAL-CARSEAT RECERT
$70.00
JPMORGAN CHASE BANK
SOUTHWEST-ESO CONF
$553.60
JPMORGAN CHASE BANK
VERIZON-WIRELESS CONN
$280.07
JPMORGAN CHASE BANK
ZOLL-MEDICAL HARD PARTS
$8.820.17
JPMORGAN CHASE BANK
ZOLL-MED SUPP
$840.00
MEDICLAIMS INC
BILLING SERVICES
$7,695.19
AMBULANCE -Total
$20,306.30
TREASURER PETTY CASH
AMB REF-HENDERSON
$24.00
TREASURER PETTY CASH
AMB REF-WATKIN TRUST
$24.00
AMBULANCE SERVICE -Total
$48.00
11
Claims List - 03/03/26
Fund
Vendor Name
Payable Description
Payment
Amount
20 AMBULANCE SERVICE -Total
$20,354.30
21 E-911
DANA SAFETY SUPPLY, INC
DISPATCH UNIFORMS
$1,075.00
DEPARTMENT OF PUBLIC SAFETY
JAN ACCESS
$851.00
JPMORGAN CHASE BANK
HOMEDEPOT-ICE MAKER
$399.00
JPMORGAN CHASE BANK
HOMEDEPOT-WARRANTY
$62.00
JPMORGAN CHASE BANK
VERIZON-WIRELESS CONN
$40.01
THOMAS ALAN HOFFMANN
NEW HIRE MMPI TEST
$300.00
E911 COMMUNICATIONS -Total
$2,727.01
E-911 -Total
$2,727,01
25 HOTEL TAX
JPMORGAN CHASE BANK
CADAMY-EDSP REVAMP
$2,500.00
JPMORGAN CHASE BANK
GRN CNTRY-REDBUD EVENT
$750.00
JPMORGAN CHASE BANK
SQSP-REDBUD WEBSITE
$276.00
HOTEL TAX ECON DEV -Total
$3,526.00
JPMORGAN CHASE BANK
AMAZON -STANDING MAT
$41.88
JPMORGAN CHASE BANK
AMAZON-VARIDESK
$493.96
JPMORGAN CHASE BANK
DELL -LAPTOP
$1,858.70
JPMORGAN CHASE BANK
REALTOR WRKSP EXP 02/19
$39.30
STRONG NEIGHBORHOODS -Total
$2,433.84
HOTELTAX -Total
$5,959.84
27 STORMWATER MANAGEMENT
JPMORGAN CHASE BANK
AMAZON -UPS
$75.25
JPMORGAN CHASE BANK
BH PHOTO -PHONE
$335.35
TREASURER PETTY CASH
GRACE EVANS PER DIEM
$280.00
TULSA CITY -COUNTY HEALTH
CHEMICALS
$208.00
DEPARTMENT
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
$19.20
STORMWATER-STORMWATER -Total
$917.80
STORMWATER MANAGEMENT
-Total
$917.80
34 VISION TAX
GRADE LINE CONSTRUCTION
E 96 ST N WEST BRIDGE
$55,016.80
96TH FROM 119TH TO BRIDGE -Total
$55,016.80
VISION TAX -Total
$55,016.80
37 SALES TAX FIRE
CONRAD FIRE EQUIPMENT INC.
APPARATUS REPAIRS
$5,243.61
DUO -SAFETY LADDER CORPORATION
LADDER ROPE CLIP
$89.26
JPMORGAN CHASE BANK
AB IDENTITY -PLAQUE
$66.00
JPMORGAN CHASE BANK
ACE -SCREWS
$9.00
JPMORGAN CHASE BANK
AMAZON-CHAINSAW CASE
$115.45
JPMORGAN CHASE BANK
AMAZON -PENS
$13.79
JPMORGAN CHASE BANK
AMAZON -SCRAPER
$7.99
JPMORGAN CHASE BANK
AMAZON -STORAGE BOX
$31.99
JPMORGAN CHASE BANK
AMAZON -STORAGE TABLE
$179.98
JPMORGAN CHASE BANK
AMAZON -TV CART
$489.30
7
Claims List - 03/03/26
Fund Vendor Name
Payable Description
Payment
Amount
37 SALES TAX FIRE JPMORGAN CHASE BANK
AMAZON -WEB STRAP
$17.99
JPMORGAN CHASE BANK
ATWOOD-OIL
$43.96
JPMORGAN CHASE BANK
AUTO -BATTERIES
$259.70
JPMORGAN CHASE BANK
BH PHOTO -TV
$1,398.99
JPMORGAN CHASE BANK
CONRAD-SIGHT GLASS
$92.64
JPMORGAN CHASE BANK
HD SUPPLY -STATION SUPP
$227.24
JPMORGAN CHASE BANK
HDEPOT-KITCHEN DRAWER
$19.98
JPMORGAN CHASE BANK
HOME DEPOT -PUMP VALVE
$22.38
JPMORGAN CHASE BANK
(DENT -NOTARY BCKGRND
$50.00
JPMORGAN CHASE BANK
IDENTI-HELMET STICKER
$25.79
JPMORGAN CHASE BANK
LIBERTY -FLAG REPAIR
$96.00
JPMORGAN CHASE BANK
NAFECO-UNIFORMS
$9,797.00
JPMORGAN CHASE BANK
ONG-GAS
$3,009.41
JPMORGAN CHASE BANK
OPENAI-ADMIN TOOL
$20.00
JPMORGAN CHASE BANK
PIKEPASS-TOLL
$3.48
JPMORGAN CHASE BANK
SAMS-CLEAN SUPPLIES
$125.17
JPMORGAN CHASE BANK
SAMS-SPEAKERS
$247.00
JPMORGAN CHASE BANK
SAMS-STATION SUPP
$994.20
JPMORGAN CHASE BANK
SAVEON-BUSINESS CARDS
$45.00
JPMORGAN CHASE BANK
SHI-ADOBE RENEWAL
$260.72
JPMORGAN CHASE BANK
SHINE-ADMIN MAINT
$180.00
JPMORGAN CHASE BANK
SUMNER-COPIER LEASE
$220.56
JPMORGAN CHASE BANK
VERIZON-WIRELESS CONN
$1,016.74
SALES TAX FUND -FIRE - Total
$24,420.32
SALES TAX FIRE - Total
$24,420.32
38 SALES TAX POLICE JPMORGAN CHASE BANK
DELL -COMPUTER
$2,889.30
DRONE ITEMS -Total
$2,889.30
AMERICAN WASTE CONTROL INC
DUMPSTER RENTAL
$155.66
AT&T MOBILITY
PUBLIC SAFETY
$143.85
BAILEY EVENT CENTER, INC.
EMPLOYEE RECOGNITION
$2,015.00
FAMILY ANIMAL MEDICINE PLLC
K9 MEDICAL
$882.19
INTERNATIONAL ASSOCIATION,OF CHIEFS
IACP ANNUAL DUES
$440-00
JPMORGAN CHASE BANK
11 ANNUAL -CONFERENCE
$81.88
JPMORGAN CHASE BANK
ACE -HITCH PINS
$20.97
JPMORGAN CHASE BANK
ACE -KEYS
$15.98
JPMORGAN CHASE BANK
ACTION -FIREARMS ITEMS
$565.45
JPMORGAN CHASE BANK
AMAZON -BATTERIES
$12.33
JPMORGAN CHASE BANK
AMAZON -BROCHURE HOLDER
$17.99
JPMORGAN CHASE BANK
AMAZON -BULLETIN BOARD
$41.31
JPMORGAN CHASE BANK
AMAZON -FIREARMS ITEMS
$189.60
JPMORGAN CHASE BANK
AMAZON -HARD DRIVES
$381-00
Fund
38 SALES TAX POLICE
Claims List - 03/03/26
Vendor Name
Payable Description Payment
Amount
JPMORGAN CHASE BANK
AMAZON -KEY TAGS
$15.87
JPMORGAN CHASE BANK
AMAZON -LABEL TAPE
$17.89
JPMORGAN CHASE BANK
AMAZON -LAMP
$53.98
JPMORGAN CHASE BANK
AMAZON -STANDING MAT
$41.89
JPMORGAN CHASE BANK
AMAZON -STICKY NOTES
$87.57
JPMORGAN CHASE BANK
AMZN-SOAP DISPENSERS
$17.98
JPMORGAN CHASE BANK
BESTBUY-HARD DRIVES
$299.95
JPMORGAN CHASE BANK
BH PHOTO -UPS
$981.28
JPMORGAN CHASE BANK
DASH -GLOVES
$264.00
JPMORGAN CHASE BANK
DELL -LAPTOP
$4,134.84
JPMORGAN CHASE BANK
DELL -MONITORS
$320.68
JPMORGAN CHASE BANK
DELL-PCS
$3,388.36
JPMORGAN CHASE BANK
DELL -SOUND BARS
$62.68
JPMORGAN CHASE BANK
HEB TRNG EXP 01/23
$13.14
JPMORGAN CHASE BANK
LOWES-BUCKET PIPES
$81.78
JPMORGAN CHASE BANK
LOWES-TRAINING SUPP
$73.82
JPMORGAN CHASE BANK
MAGNET-INV SYSTEM
$2,495.00
JPMORGAN CHASE BANK
NATL ASSOC-ANNUAL DUE
$100.00
JPMORGAN CHASE BANK
OK VET-K9 MEDICAL
$3,638.88
JPMORGAN CHASE BANK
ONG-GAS
$1,596.73
JPMORGAN CHASE BANK
OREILLY-HEADLIGHTS
$27.67
JPMORGAN CHASE BANK
OREILLY-HEADLIGHTS
$46.61
JPMORGAN CHASE BANK
OREILLY-WIPER BLADES
$45.98
JPMORGAN CHASE BANK
OWASSO FENCE -POSTS
$842.25
JPMORGAN CHASE BANK
PIKEPASS-TOLL
$34.38
JPMORGAN CHASE BANK
POLICEK9-CONFERENCE
$3,300.00
JPMORGAN CHASE BANK
SALSBURY-LOCKER KEYS
$39.98
JPMORGAN CHASE BANK
SAMS-PAPER GOODS
$213.80
JPMORGAN CHASE BANK
SHI-ADOBE LICENSE
$3.22
JPMORGAN CHASE BANK
SHI-ADOBE RENEWAL
$521.44
JPMORGAN CHASE BANK
SPEC OPS-NW HRE EQPMT
$262.91
JPMORGAN CHASE BANK
SPEC OPS-UNIFORMS
$144.00
JPMORGAN CHASE BANK
TRACTOR-K9 KENNEL SUPP
$229.99
JPMORGAN CHASE BANK
TRNG EXP O1/26-01/28
$71.75
JPMORGAN CHASE BANK
TRVL EXP 04/06-04107
$144.22
JPMORGAN CHASE BANK
TRVL EXP 04/06-04110
$363.79
JPMORGAN CHASE BANK
TWIN CITIES-K9 PAD
$489.00
JPMORGAN CHASE BANK
ULINE-EVIDENCE SUPP
$852.58
JPMORGAN CHASE BANK
VARI-VARIDESK
$315.00
JPMORGAN CHASE BANK
VERIZON-WIRELESS CONN
$4,668.58
RIGID EMERGENCY VEHICLES
VEH INSTALLATION
$510.00
0
Claims List - 03/03/26
Fund
Vendor Name
Payable Description
Payment
Amount
38 SALES TAX POLICE
SUMNERONE INC
COPIER LEASE
$571.49
TREASURER PETTY CASH
SEC OF STATE -NOTARY
$50.00
SALES TAX FUND -POLICE -Total
$36,398.17
SALES TAX POLICE -Total
$39,287.47
39 SALES TAX STREETS
JPMORGAN CHASE BANK
ASCO-LOADER RENTAL
$2,921.25
JPMORGAN CHASE BANK
EQUIPMNTt-SAW BLADE
$89.99
JPMORGAN CHASE BANK
JENI-BEANIE HATS
$172.50
JPMORGAN CHASE BANK
RWD3-SERVICE FEE
$8.62
JPMORGAN CHASE BANK
RWD3-WATER
$96.01
JPMORGAN CHASE BANK
TWIN CITIES -CONCRETE
$3,128.50
JPMORGAN CHASE BANK
VERIZON-WIRELESS CONN
$80.37
JPMORGAN CHASE BANK
WHITE CAP -COLD PATCH
$1,099.50
KIMLEY-HORN AND ASSOCIATES INC
2025 TRAFFIC STUDY
$5,670.00
SPOK INC.
PAGER USE
$321.70
UNIFIRST HOLDINGS LP
SAFETY SHIRTS
$68.64
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
$236,46
SALES TAX FUND -STREETS -Total
$13,893.54
SALES TAX STREETS -Total
$13,893.54
40 CAPITAL IMPROVEMENTS
KELLOGG ENGINEERING, INC
ENGINEERING SERVICES
$29,888.70
86TH ST N BRIDGE REPLACEM - Total
$29,888.70
OKLAHOMA NATURAL GAS COMPANY
UTILITY RELOCATION
$328,573.14
CIP 961145TH INTERSECT -Total
$328,573.14
R&L CONSTRUCTION LLC
TULSA COUNTY CLERK
CONSTRUCTION SERVICES
SERVICES
$524,808.98
$28.00
CIP GARN RD WIDE 106-116 -Total
$524,836.98
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
AMAZON-VEH UPFITTING
AMAZON -VEHICLE ITEMS
MEEKS-VEH UPFITTING
TINT-VEH UPFITTING
$531.51
$1,635.89
$2,604.79
$4,350.00
CIP POLICE VEHICLES -Total
$9,122.19
CAPITAL IMPROVEMENTS
-Total
$892,421.01
44 TRANSPORTATION TAX
KIMLEY-HORN AND ASSOCIATES INC
ENGINEERING SERVICES
$46,600.84
106TH ST 129TH TO 145TH -Total
$46,600.84
GARVER
ENGINEERING SERVICES
$62,987.45
96TH ST MINGO-GARNETT -Total
$62,987.45
TRANSPORTATION TAX
-Total
$109,588.29
70 CITY GARAGE
FULLERTON HYDRO -TEST INC.
CYLINDER LEASE
$364.00
JPMORGAN CHASE BANK
AMAZON -FILTER HOUSING
$28.06
JPMORGAN CHASE BANK
AMAZON -MOLDING CLIPS
$12.98
10
Claims List - 03/03/26
Fund Vendor Name
Payable Description
Payment
Amount
70 CITY GARAGE JPMORGAN CHASE BANK
AMAZON-NOX SENSOR
$129.98
JPMORGAN CHASE BANK
AMAZON -OFFICE SUPP
$24.67
JPMORGAN CHASE BANK
AMAZON -PLUG & CAP BOX
$25.97
JPMORGAN CHASE BANK
AMAZON -QUICK CONNECTS
$23.00
JPMORGAN CHASE BANK
AMAZON-TPMS SENSORS
$85.69
JPMORGAN CHASE BANK
CUMMINS-EXHAUST PARTS
$356.96
JPMORGAN CHASE BANK
FORD -SPEED CONTROLLER
$62.01
JPMORGAN CHASE BANK
HESSELBEIN-TIRES
$257.64
JPMORGAN CHASE BANK
HOLT-DRUMS & SHOES
$1,492.00
JPMORGAN CHASE BANK
HOLT-EMISSION SENSOR
$1,712.68
JPMORGAN CHASE BANK
HOLT-HEATER CORE
$390.73
JPMORGAN CHASE BANK
HOLT-REFUND
($456.60)
JPMORGAN CHASE BANK
IMPERIAL -SAFETY GEARS
$182.64
JPMORGAN CHASE BANK
ODP-CARD STOCK
$24.96
JPMORGAN CHASE BANK
ONG-GAS
$1,103.26
JPMORGAN CHASE BANK
PTG-VCLAMP
$100.62
JPMORGAN CHASE BANK
SOUTHERN -TIRE REPAIR
$127.50
JPMORGAN CHASE BANK
VERIZON-WIRELESS CONN
$40.33
QUALITY PETROLEUM INC
QUALITY PETROLEUM
$3,920.66
UNIFIRST HOLDINGS LP
UNIFORMS
$44.53
FLEET MAINTENANCE -Total
$10,054.27
CITY GARAGE -Total
$10,054.27
76 WORKERS' COMP SELF -INS CITY OF OWASSO IMPRESTACCOUNT
WORKERS COMP CLAIMS
$6,233.25
WORKERS' COMP SELF -INS -Total
$6,233.25
WORKERS' COMP SELF -INS -Total
$6,233.25
77 GENERAL LIABILITY-PROPERT HALL, ESTILL, HARDWICK, GABLE,
HALL, ESTILL, HARDWICK, GABLE,
GEN LIAB-PROP SELF INS -Total
LITIGATION $1,006.32
LITLIGATION - PINNACLE $12,973.64
$13,979.96
GENERAL LIABILITY-PROPERT -Total
$13,979.96
78 HEALTHCARE SELF INS FUND COMMUNITYCARE EAP
WELLNESS -Total
EAP PROGRAM $516.36
$516.36
HEALTHCARE SELF INS FUND -Total
$516.36
City Grand Total
$1,332,349.57
11
TO: The Honorable Mayor and City Council
FROM: Jason Woodruff, Chief of Police
SUBJECT: Friends of Owasso Police Donation and Budget Amendment
DATE: February 26, 2026
BACKGROUND:
In 2014, the charitable foundation "Friends of the Owasso Police Department" (FOOP) was
established with the mission of providing moral support to the police staff, increasing community
awareness, supporting crime prevention initiatives, and raising funds for needed equipment.
FOOP has been invaluable to police operations with contributions purchasing several K-9s,
bullet -resistant vest covers, hearing protection, lights for rifles; ballistic shields, Kevlar helmets,
TASERs, honor guard uniforms, rifle -resistant vests, cameras, rifle tripods, investigative equipment,
medical kits, and provided funding for a construction project at the firearms range. The safety
of officers and their capability to serve Owasso's citizens have been greatly enhanced by the
tireless efforts of FOOP. The foundation relies on the benevolence of individual citizens and
Owasso businesses in its fundraising efforts. The donations by citizens and businesses are a great
example of community partnership in crime prevention and support for the police department.
In all, FOOP has donated over $150,000.00 to the Owasso Police Department (OPD) for the
aforementioned items.
Owasso Animal Control Officers (ACO)currently utilize two (2) Ford F-150 44 pickups with bed -
mounted animal kennel systems. Staff observed that, due to the increased height of the 44
vehicles, lifting larger dogs into the kennels presented increased difficulty and risk compared to
the previously utilized (and lower -sitting) ACO vehicles. To combat this challenge, staff
researched the purchase of rear seat kennels to replace the current bed -mounted systems at a
cost of $2,000 per vehicle, and funds for this conversion were requested in the pending FY27
budget. To expedite this improvement, FOOP has graciously offered to donate $4,000 to Animal
Control to complete the rear seat kennel conversions now.
RECOMMENDATION:
Staff recommends acceptance of the donation from the Friends of Owasso Police Foundation
and approval of a budget amendment in the General Fund, increasing estimated revenue by
$4,000.00 and increasing the appropriation for expenditures in the Animal Control budget by
$4,000.00.
sd
REAL Peoplo• RPAL Chamm w-RPALCaTmunly
TO:
The Honorable Mayor and City Council
FROM:
Larry Langford, Director of Recreation and Culture
SUBJECT:
Recreation and Culture Master Plan Service Agreement
DATE:
February 26, 2026
BACKGROUND:
Quality of life amenities and recreational opportunities are key factors in attracting and retaining
residents in a growing community. As the City of Owasso continues to experience growth and
increased demand for services, the need for expanded recreational options and improvements
to existing amenities has become increasingly important.
The City has not previously adopted a comprehensive Recreation and Culture Master Plan. In
planning for the future, Owasso seeks to develop a strategic plan that will address community
wants and needs for at least the next ten (10) years.
MASTER PLAN PURPOSE:
The purpose of the Recreation and Culture Master Plan is to proactively address future
recreation trends and community growth while providing a framework for decision -makers
regarding the planning, funding, development, maintenance, and rehabilitation of parks, open
space, and recreation facilities over the next decade.
Upon completion, the Plan will support planning and programming efforts by:
A. Establishing goals and objectives for the City's parks, facilities, amenities, features, and public
spaces to ensure they meet current and future community needs for at least 10 years.
B. Establishing goals and objectives for the City's programs, events, and sports leagues to ensure
they meet current and future community needs for at least 10 years.
C. Conducting a gap analysis and needs assessment to determine how effectively the
community is currently served by recreation services.
D. Identifying and prioritizing community needs, desires, and interests for the next 10 years based
on anticipated demographic trends, economic development, and recreation preferences.
E. Developing a detailed prioritization and implementation strategy, including:
• Estimated project costs
• Maintenance implications
• Anticipated staffing needs
• Required resources
F. Ensuring robust community and stakeholder engagement throughout the planning process
Master Plan
Page 2
REQUEST FOR QUALIFICATIONS:
A Request for Qualifications (RFQ) was issued on January 5, 2026, with responses due on January
23, 2026. Six (6) firms submitted proposals, which were reviewed by city staff. Two (2) firms were
identified as finalists and interviewed on February 9 and 10, 2026.
Following interviews, GH2 Architects were identified as the most qualified firm to provide master
planning services.
FUNDING:
Funding for this project is included in the Park Development Fund and the General Fund.
RECOMMENDATION:
Staff recommends approval of an Agreement for Master Planning Services for the Recreation
and Culture Master Plan with GH2 Architects of Tulsa, Oklahoma in the amount of $198,500.00
and authorization to execute the agreement.
ATTACHMENT:
Agreement for Master Planning Services
GH2ARCHITECTS
March 3, 2026
Mr. Roger Stevens Sent via email to rstevens(c)citVofowasso.com
Senior Director of Operations/
Public Works Director
City of Owasso
(918) 272-4959
RE: Agreement Between Owner and Architect I Recreation and Culture Master Plan
City of Owasso
Dear Mr. Stevens,
We appreciate the opportunity to submit this agreement for professional services regarding the
City of Owasso Recreation and Culture Master Plan. This agreement and scope of services is
tailored specifically to meet the requirements of the Request for Proposals (RFP) issued by the
City of Owasso on January 7, 2026,
Agreement made as of the third day of March in the year 2026
Between the Architect's client identified as the Owner:
City of Owasso
200 South Main Street
Owasso, Oklahoma 74055
Telephone Number: (918) 376-1500
and the Architect
GH2 Architects, LLC
21 North Greenwood Avenue, Suite 200
Tulsa, Oklahoma 74120
Telephone Number: (918) 587-6158
for the following Project:
City of Owasso Recreation and Culture Master Plan
The Owner and Architect aaree as follows:
Scope of Project
As defined by the RFP, Owasso's existing parks and recreation infrastructure needs
rehabilitation or re -design to better meet future recreation trends and community growth. When
complete, the Plan will support planning and programming by achieving the following results:
A. Establish goals and objectives for the City's parks, facilities, amenities, features, and public
spaces to ensure it is positioned to meet current and future community needs for at least 10
years.
GH2 Architects, LLC 918.587.6158 GH2.COM
21 North Greenwood Avenue, Suite 200, Tulsa, Oklahoma 74120
Master Plan Agreement
March 3, 2026
Page 2 of 5
B. Establish goals and objectives for the City's programs, events, and sports leagues to ensure
it is positioned to meet current and future community needs for at least 10 years.
C. Determine ways in which the community is or is not currently served through the City's
recreation services and develop a gap analysis and needs assessment.
D. Identify and prioritize needs, desires, and interests of the community today and for the next
10 years based on anticipated demographic, economic development, recreation trends, and
preferences.
E. Establish a detailed prioritization and implementation program for achieving the Plan's
vision, including anticipated costs, potential funding opportunities, maintenance implications,
anticipated increased staffing needs, and necessary resources.
F. Involve robust community and stakeholder engagement as part of the process.
The following are existing parks and buildings that will be included in the evaluation of existing
conditions:
Existing Parks:
o Ator Park
o Centennial Park
o Elm Creek Park
o Friendship Park
O Funtastic Island
o McCarty Park
o Ranch Creek Trail
O Rayola Park
O Redbud Festival Park
o Skate Park
o Sports Park North
o Sports Park South
O Veterans Park
Existing Buildings:
o Owasso Community Center
o Owasso Historical Museum
Phase 1: Project Coordination
1.1. Initial Project Planning - Discovery session, confirm milestones, define roles
1.2. Project Work Plan and Schedule - Finalize scope, schedule, communication structure
1.2.1. Deliverable 1: Project Work Plan and Schedule
1.3, Kickoff Presentation - On -site kickoff meeting and system tour
1.4. Status Update Meetings - Biweekly coordination meetings
1.5. Data Request and Review - Review GrOwasso Plan, prior master plans, original
documents, GIS data
2. Phase 2: Evaluate Existing Conditions
2.1. Operational Assessment - Review policies, partnerships, procedures, staffing
workflows
2.1.1. Deliverable 2: Operational Assessment
2.2. Organizational Assessment — Strengths, weaknesses, opportunities, and threats
analysis (SWOT), interviews, full time equivalent (FTE) analysis, job description review
2.2.1. Deliverable 3: Organizational Assessment
GH2 Architects, LLC 918.587.6158 GH2.COM
21 North Greenwood Avenue, Suite 200, 1ulsa, Oklahoma 74120
Master Plan Agreement
March 3, 2026
Page 3 of 5
2.3. Benchmarking and National Comparisons - Per capita comparisons, acreage, amenity
ratios
2.4. System Inventory and Level of Service (LOS) - GIS inventory, condition assessment,
lifecycle review, 10-minute walk analysis
2.4.1. Deliverable 4: System Inventory, Assessment and Gap Analysis
2.5. Recreation Programming Assessment - Program inventory, participation analysis, heat
map, staff focus group and evaluation of current sports field use and permit process
2.5.1. Deliverable 5: Recreation Programming Assessment
3. Phase 3: Community Outreach and Engagement
3A. Public Engagement Plan - Develop engagement strategy and outreach framework
3.1.1. Deliverable 6: Public Engagement Plan
3.2. Project Website and Portal - Interactive engagement platform
3.3. Community Survey - Online survey via Social Pinpoint
3.4. Interest Group Meetings - Six targeted stakeholder meetings
3.5. Community Workshops - Two facilitated public workshops
3.6. Community Events - Two intercept/ pop-up engagement events
3.7. Engagement Feedback Summary - Synthesis of all engagement findings
3.7.1. Deliverable 7: Engagement Feedback Summary
4. Phase 4: Needs Assessment
4.1. Community Profile - Demographic analysis, growth projections
4.2. Trends Analysis - Industry and participation trends
4.3. Gap Analysis - Identify geographic, amenity, and program gaps
4.3.1. Deliverable 8: Gap Analysis Report
4.4. Maintenance Standards - Define maintenance levels of service and inspection
protocols
4.4.1. Deliverable 9: Maintenance Standards
5. Phase 5: Plan Development
5.1. Visioning Workshops - Strategic direction setting
5.2. Strategic Action Plan - Goals, objectives, key performance indicators (KPI),
implementation timeline
5.2.1. Deliverable 10: Strategic Action Plan
5.3. Capital Investment Planning (CIP) — Rough order of magnitude (ROM) cost estimates,
CIP phasing
5.4. Draft Plan - Draft Recreation & Culture Master Plan
5.4.1. Deliverable 11: Draft Plan
5.5. Review Session - City review meeting
5.6. Final Presentation - Presentation to Council and public
5.7. Final Plan - Final adopted plan and publication
5.7.1. Deliverable 12: Final Recreation and Culture Master Plan
Compensation
• The stipulated sum fee for the scope of work outlined above is One Hundred and Ninety -
Eight Thousand, and Five Hundred Dollars ($198,500.00).
o Note: The fee to conduct a statistically valid parks and recreation needs assessment
survey by ETC Institute (400 surveys) is excluded from the above stipulated sum fee.
GH2 Architects, LLC 918.587.6158 GH2.COM
21 North Greenwood Avenue, Suite 200, Tulsa, Oklahoma 74120
Master Plan Agreement
March 3, 2026
Page 4 of 5
This survey will be invoiced as a direct cost to the Owner and not marked up by the
Architect or the Architect's consultants.
o For Additional Services that may arise during the course of the Project, the Architect and
Owner will negotiate a stipulated sum, and the Architect will not commence work without
written authorization from the Owner.
Reimbursable Expenses
Reimbursable Expenses for printing, presentation materials, and travel to the meetings defined
herein are included in the stipulated sum fee.
• Note: The following items are excluded from the stipulated sum fee and shall be by Owner,
or invoiced as a negotiated stipulated sum:
o Permitting and other fees required by authorities having jurisdiction over the Project.
o If required by the Owner, and with the Owner's prior written approval, the Architect's
consultants' expenses of professional liability insurance dedicated exclusively to this
Project, or the expense of additional insurance coverage or limits in excess of that
normally maintained by the Architect's consultants.
Preliminary Project Schedule
Upon receipt of an executed agreement, the Architect will coordinate with the Owner to develop
a project schedule to begin work and set meeting dates. The Architect understands master plan
deliverables are necessary by the end of September 2026 so they can be shared by the City
Manager during the State of the City address in October 2026. It is the Architect's
understanding that finalization of the master plan, if required, may occur following this date.
Hazardous Materials
The Architect and the Architect's Consultants shall have no responsibility for the discovery,
presence, handling, removal or disposal of or exposure of persons to hazardous materials or
toxic substances in any form at project sites.
Owner's Responsibilities
The Owner is responsible for providing the following:
• A City Project Manager
• Access to available plans, data, maps, etc.
• Assistance with logistics
• Alta boundary and topographical survey information as required
• Utility information as required
• Geotechnical engineering report, if required
We will work closely with you in each phase of the master planning process to provide the
information needed for the successful completion of this project.
Sincerely,
GH2 Architects, LLCr'
/ e"re Y .Carlisle, ASLA, PLA, Principal
h2.com
GH2 Architects, LLC 916.587.6158 GH2GOM
21 North Greenwood Avenue, Suite 200, Tulsa, Oklahoma 74120
This Agreement entered into as of the day and year first written above.
ARCHITECT (Signature)-. 9
Jeremy B. Carlisle, ASLA, PL�irfcipal
OWNER (Signature):
The Honorable Alvin Fruga, Mayor of Owasso
(Attested):
Juliann M. Stevens, City Clerk
(Signature):
Julie Lombardi, City Attorney
cc:
Project File
Nick Spriggs, PLA
Attachments:
None
Master Plan Agreement
March 3, 2026
Page 5 of 5
GH2 Architects, LLC 918.597.6158 GH2.COM
21 North Greenwood Avenue, Suite 200, Tulsa, Oklahoma 74120
TO: The Honorable Mayor and City Council
FROM: Daniel Dearing, P.E., CFM, Assistant City Engineer
SUBJECT: Recommendation for Utility Relocation Agreement — East 96th Street North
And North 145th East Avenue Intersection Improvements
DATE: February 26, 2026
BACKGROUND:
• In November 2021, City Council approved Engineering Services Agreement with Garver
LLC for East 96th Street North and North 145th East Avenue intersection improvements.
• It was determined that Rogers County Rural Water District (RWD) #3 water lines conflicted
with future improvements.
• Due to the rights of the District, the relocation of the water line would fall on the City's
responsibility to fund.
• The relocations will need to occur of the time of the construction of the roadway and
drainage to ensure that the future wafer lines are installed at the appropriate depths
and elevations.
• To avoid additional costs, delays, and burdensome coordination between separate
contractors and contracts, the relocations will occur as a part of the roadway
construction.
• Included in the design contract with Garver was the design of necessary relocations of
the District's water lines.
• Garver coordinated design plans with the District's Engineer until the City received
approval of the work proposed on the plans.
• The District is not requesting any betterments (improvements) to their system.
• In order to formalize responsibilities, an Agreement has been drafted with Rogers County
RWD #3 (see Attachment) that includes the following:
Because there is no "betterment," the City of Owasso and Rogers County RWD #3 will
not have a cost share and it is up to the City to complete the required improvements
including field surveys, design and plan preparation, reviews, permitting, bidding and
construction. City of Owasso estimated cost is $210,000.00;
Rogers County RWD #3 water line shall be relocated upon right of way or easement
land obtained by the City of Owasso for that purpose;
The City of Owasso will assure compliance with all local, state, and federal laws, rules,
regulations, ordinances, orders, and required approvals applicable to it or the
project.
Utility Relocation Agreement
96th & 145th
Page 2
FUNDING:
Funds are available in the Capital Improvements Fund. Expenditures won't occur until the
intersection improvement construction contract is awarded by the City Council and work is
underway.
RECOMMENDATION:
Staff recommends approval of the Utility Relocation Agreement with Rural Water District No. 3,
Rogers County, Oklahoma, for the East 96th Street North and North 145th East Avenue Intersection
Improvement Project and authorization to execute the necessary documents.
ATTACHMENTS:
Location Map
Utility Relocation Agreement
CITY OF OWASSO
P.O.180
Owasso, OK 74055
918.272.4959
www.cityofowasso.com
E 96th STREET N
& N 145TII E AVE
INTERSECTION
LOCATION MAP
N
W E
S
0n1/2M5
UTILITY RELOCATION AGREEMENT
PROJECT: E 96d, ST N & N 145th E Ave Intersection Improvements
job #: N4A
COUNTY: Tulsa County
THIS AGREEMENT made and entered into by and between the City of Owasso, Oklahoma (Owasso
Public Utilities Authority), hereinafter referred to as the "City" and Rural Water District No. 3, Rogers
County, Oklahoma, hereinafter called the "District",
RECITALS
WHEREAS, the City proposed to construct certain roadway and drainage system improvements in
the vicinity of the E 96 St N and N 1451h E Ave Intersection and such improvements will necessitate
the rearrangement and/or relocation of certain water lines and related appurtenances (i.e, facilities)
currently owned, operated and maintained by said District within the project corridor, and;
WHEREAS, it is understood that the scope of the relocation work is different than the facilities that
exist within the project corridor today, and [check one]:
X _ such differences do not constitute "betterments" for the District; OR
such differences constitute `betterments" for the District, and the District
shall therefore pay the fixed sum of $ of the project costs,
with City paying all remaining costs.
WHEREAS, if District's waterlines and facilities are currently situated in private easement(s), and
District will be giving up certain rights and benefits it enjoys in entering into this Agreement, and to
the extent possible, City will either purchase and pay for utility easement(s) or rights -of -ways for the
benefit of private or public utilities, and
WHEREAS, for any portions not placed in private easement in the name of the District, City shall
designate a portion or portions of public utility easements and/or rights -of -way for use by the
District. In all circumstances the facilities shall be legally and rightfully relocated upon lands
obtained by City for the benefit of the District, all for the purpose of giving the District the same rights
it enjoys in currently held easements and/or rights of way. In all circumstances the District shall be
afforded sufficient space, as approved by the District's Engineer, to install, construct, maintain,
operate and/or replace its waterlines, appurtenances and facilities; provider further, that all
waterlines, appurtenances and facilities shall be spaced pursuant to ODEQ rules and regulations,
whether above or below ground; and
WHEREAS, the City will provide the legal documents to the District that show and describe the
easements and/or rights -of -way upon which the District's facilities will be relocated, and City herein
guarantees title to such easements and/or rights -of -way and agrees to indemnify, defend and hold
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Utility Relocation Agreement
E 9611 ST & N 14511 F Ave Intersection Improvements
District harmless from any suits involving the validity, existence or the District's rights in and to use
said easements and/or rights -of -way, and;
WHEREAS, the City will be responsible for all tasks to complete the required relocation work
including but not necessarily limited to field surveys, design and plan preparation, reviews,
permitting, bidding and construction, all being subject to the review and written approval of the
District. The design and construction work will be performed in accordance to plans reviewed and
approved by the District's Engineer, and;
WHEREAS, the City will be responsible for all associated costs including the District's legal expenses
pertaining to the project, and expenses to have the District's own engineer review and comment on
the plans for the required relocation work, attend meetings and prepare related correspondence, and
technical guidance, and; if there is a "betterment requested bythe District", the District will cover the
prorated portion of the additional cost for engineering and plan review by the District's Engineer.
WHEREAS, it is understood that if said project is to be financed in part from funds appropriated by
the United States by either party, and expended under its regulations, that acceptance of work and
procedure in general are subject to Federal Laws, Rules, Regulations, Orders, and Approvals applying
to it as a Federal Project, provided, however, if the District uses federal money to pay for a
"betterment" and the "betterment" necessitates an environmental study other than what is necessary
for the underlying project, then the District shall bear the costs of the environmental study.
Otherwise, City shall pay for all other environmental study.
WHEREAS, the City will be responsible for assuring compliance with all local, state and federal laws,
rules, regulations, ordinances, orders, and required approvals applicable to it or the Project, whether
by reason of being a Federal Project or otherwise, and;
WHEREAS, the City and/or District both separately or together reserve the right to cancel this
Agreement at any time prior to the beginning of the adjustment or relocation of the facilities of the
District, and;
NOW, THEREFORE, in consideration of the mutual covenants herein contained, the parties hereto
agree as follows:
1. City will pay all costs associated with or related to the relocation of the District's waterlines,
appurtenances and facilities, including costs of easements and/or rights -of -way,
2. City will prepare, or have prepared, engineered drawings showing the present, temporary and
proposed location of the District's facilities in both plan and profile views, with reference to the
centerline of survey and/or the new and existing easement and/or right-of-way lines using
control stationing and state plain coordinates, if applicable. The plans shall delineate the details
of the work including, but not necessarily limited to, alignment geometry, pipe materials and
pressure class, fitting types and end conditions, restraints, depth of cover and regulatory
mandated separation distances from other utilities.
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Utility Relocation Agreement
E 96'h ST & N 1451h E Ave Intersection Improvements
3. City shall provide District pdf drawings for every review required for the project, whether
required by the City or the District. District will have at least one representative or Engineer who
will review the plans for the Project until Engineer's approval is attested to the plans. Said
representatives are to be paid for at District's sole expense.
4. The City will comply with all applicable laws, rules, statutes, ordinances and regulations
(collectively hereinafter referred to as "laws') pertaining in any way to the project, including,
without limitation, those necessary to meet the Oidahoma Department of Environmental Quality
(ODEQ) requirements for pollution prevention, including discharges from storm water runoff on
this project, spacing between utilities, and required depth of facilities, Further, City agrees to
secure a Storm Water Permit from ODEQ, when required. City represents and agrees that the
project plans and specifications, required schedules for accomplishing the temporary and
permanent erosion control work, and the storm water pollution prevention plans contained in
the plans constitute the Storm Water Management Plan for the project. City agrees to have daily
operational control of those activities, at the site, either through its third -parry representative or
in cooperation with ODOT's project manager, necessary to ensure compliance with plan
requirements and permit conditions. City agrees to make sure that the contractor files any Notice
of Intent (NOI), when required, for a general construction Oklahoma Pollutant Discharge
Elimination System Permit with ODEQ, which authorizes the discharge of storm water associated
with construction activity from the project site identified in this document. Such drawings will be
attached to and become a part of this agreement
5. City and the District agree to comply fully with all funding agency requirements, if any, and as
applicable.
6. Upon completion of the plan review process, and written notice by District to City of the District's
approval of the plans, City agrees to provide the District with pdf copy of final plans for use during
bidding and construction.
7. City agrees to provide the Districtwith sets of all shop drawing submittals forthe Districts water
line(s) and related appurtenances and facilities, and shall not allow the installation of any
materials without prior written approval from the District The District shall review and
comment on each submittal and respond to the City of Owasso within 10 business days of
receiving the submittal for review.
8. City agrees to include the District in all coordination and construction progress meetings for the
water line relocation portion of the project and to provide pdf copies of all related project
correspondence.
9. District will have at least one representative who will review and inspect the Work and
progression on the Project, said representatives to be paid for at District's sole expense. City
agrees to effectively communicate with the District's representative(s) regarding construction
issues and related concerns. Effective communication shall include, but not necessarily be
Page 3 of 7
Utility Relocation Agreement
E 961h ST & N 145ei E Ave Intersection Improvements
limited to, written documentation describing any proposed changes to the District's existing
and/or new facilities.
10. City agrees to provide fora qualified inspector, or inspectors, as the case may dictate, that will be
on site during the relocation work If applicable, ODOT's inspector shall serve as ODOT's and
City's representative and will work with the District and its representative(s) as a liaison, The
City's inspector will be responsible for documenting all day-to-day communications with the
District during the construction work It is agreed that the District's representative shall not
direct any field changes with the Construction Contractor that haven't been previously approved
in writing by the City and/or City's inspector.
11. City agrees to consider and act upon reasonable changes requested by the District that varies
from the approved plans and bid documents. It is anticipated that certain changes may be
required as the result of unforeseen obstacles and/or other utility or roadway changes. The cost
for changes of this nature will be paid entirely by the City. Changes that are not the result of
unforeseen obstacles and result in betterments beyond the scope depicted in the final approved
plans and bid documents shall be paid by the District and will be agreed upon in writing before
any work is performed, provided, however, if such agreement cannot be reached between City
and the District then this Agreement shall be considered null, void and terminated.
12. The District's representatives shall have any and all reasonable access to the project site during
the installation of the District's water line(s), appurtenances and facilities during the project
roadway and/or bridge construction to protect their new and existing water lines. The District's
project representative shall have final approval of all trenching, bedding, haunching, backfilling
and final grading over the District's water line, installation of all valves, hydrants, restraints,
pipes, meters and other appurtenances and facilities, Trenches shall remain open until the end
of the work day, so the District's representative can approve them for backfilling. Any conflicts
with the installation of the District's waterlines, appurtenances or facilities in relation to the
overall project construction shall be presented to the District and/or Districts Engineer for
resolution. Safety vest and hard hat must be worn by the District representative while present of
the job site.
13. City agrees to allow the District to be present when pressure testing and disinfection of its water
lines, appurtenances and facilities, and City will provide approval to the Contractor only after
receiving written final approval from the District.
14. City agrees to provide the District with a complete set of Record Drawings for the Project in pdf
and AutoCAD format. The electronic format shall includes design files that are directly
compatible with AutoCAD 2018, or any other program approved by the District If City fails to
provide complete sets of Record Drawings, District shall have the right to survey, pothole, review
existing records and anything necessary to draft Record Drawings, and all the expenses
associated with same shall be paid by City, subject to the terms and conditions of Paragraph 1,
Page 4 of 7
Utility Relocation Agreement
E 96`' ST & N 14511 E Ave Intersection Improvements
15. The District shall pay no costs or expenses other than the amount set forth above, if any. Any cost
or expense which is not specifically allocated to the District, in writing, shall be paid by City.
16. Should any future relocation be required by the City with respect to the District's waterlines,
appurtenances or facilities, the City shall pay all the costs thereof, unless otherwise agreed to, in
writing. After relocation and upon final approval of the District, the District will assume all
operational ownership and maintenance responsibilities of the District's waterlines,
appurtenances and facilities.
17. If during construction the District's waterlines, appurtenances or facilities are damaged through
no fault of the District, the party damaging such waterlines, appurtenances and facilities shall be
responsible for all repair costs, and for the cost of water lost at the then existing rates of the
District.
18. The Recitals stated above are considered material terms of this Contract, and the parties agree to
be bound by all statements and representations made in the Recital section above, and said
Recital section shall be considered a part and parcel of the parties' bargained for exchange.
19, It is understood that this Agreement does not change the rights or obligations of the District or
the City as they exist in accordance with present State Law,
20. Benefit; Binding Effect. This Agreement shall inure to the benefit of both of the parties herein,
and to each of the parties' respective successors and assigns. Likewise, this Agreement shall be
binding on the parties hereto and their respective successors and assigns.
21. Partial Invalidity. If any part of any provision of this Agreement shall be invalid or unenforceable
under applicable law, such part shall be ineffective to the extent of such invalidity only, without
In any way affecting the remaining parts of such provision or the remaining provisions, terms,
covenants or conditions of this Agreement.
22. Laws of the State of Oklahoma Govern, Venue. This Agreement shall be governed by the laws of
the State of Oklahoma. Any action taken to enforce the provisions herein shall be filed and
maintained in Washington County, State of Oklahoma, which shall be the venue of any such
action.
23, Attorney's Fees, Costs and Expenses. In the event any action is brought to enforce, or for the
breach of, any provision of this Agreement, the prevailing party shall be entitled to recover its
costs and expenses, including attorney's fees, associated with such action.
24. Entire Agreement. This Agreement represents the entire, integrated agreement between the City
and District, and supersedes all prior negotiations, proposals, representations, commitments,
understandings, contracts or agreements made or entered into by the parties, either written or
oral, with respect to the matters and terms covered by this Agreement Additionally, this
Page 5 of 7
Utility Relocation Agreement
E 961h ST & N 14511 E Ave Intersection Improvements
Agreement may not be modified or amended except by a written instrument executed by both
parties.
25. Duplicate Originals. This Agreement may be executed in duplicate originals, each such duplicate
original shall be deemed to be an original, and all such duplicate originals taken collectively shall
constitute one instrument for all purposes.
26. Notwithstanding any other provision herein stated, it is expressly understood that this
Agreement is strictly by and between City and the District, and provided further no other entity
is deemed to be a beneficiary of this Agreement, whether an intended beneficiary, or otherwise,
and whether reference be made to another entity or class of entity, or not.
IN WITNESS WHEREOF, the parties hereto have caused this Utility Relocation Agreement to be
executed by their duly authorized officers on the day and year last below written.
RURAL WATER DISTRICT NO.3, ROGERS COUNTY:
Kelly King, D rict anager
Rural Watetbistrict No.3, Rogers County
2 /ef-.2D2 L
(Date)
Page 6 of 7
Utility Relocation Agreement
E 96`h ST & N 145`h E Ave Intersection Improvements
THE CITY OF OWASSO, OKLAHOMA
A MUNICIPAL CORPORATION:
Alvin Fruga, Mayor
Date:
ATTEST:
Juliann M. Stevens, City Clerk
APPROVED AS TO FORM:
Julie Lombardi, City Attorney
(SEAL)
Page 7 of 7
Utility Relocation Agreement
E 96" ST & N 14511 E Ave Intersection Improvements
56
TO: The Honorable Mayor and City Council
The Honorable Chair and Trustees - Owasso Public Works Authority (OPWA)
FROM: Daniel Dearing, CFM, PE, Assistant City Engineer
SUBJECT: Recommendation for Contract Award - Redbud District Public Parking Project
DATE: February 26, 2026
BACKGROUND:
• In February 2025, Council and OPWA approved the expenditure to purchase a lot at lsf
Avenue and Atlanta to construct a public parking lot.
• The closing settlement for the purchase of the lot occurred in September 2025.
• City Engineering staff surveyed and prepared design plans for the parking lot.
• Plans were completed in January 2026.
SOLICITATION OF BIDS:
In January 2026, City Engineering staff completed final bid documents and published advertisements
in accordance with state statutes. A mandatory pre -bid meeting was held on February 12, 2026, with
22 different construction and supply companies represented. Bids were opened on February 19,
2026, with a total of twelve contractors submitting bids.
City Engineering staff completed a Bid Tabulation, showing the bid amounts and engineering
estimate, and it is attached to this memo.
Pinney Dozer Service, LLC, submitted the lowest bid of $187,777.35, which is below the engineering
estimate. Included in the project is a project allowance of $25,000.00, should the final project cost
require additional scope of work unforeseen at the time of bidding.
FUNDING:
Funding is available from the incremental revenues in the OPWA Tax Increment Financing (TIF) Fund,
as authorized by the Owasso Redbud District Project Plan.
RECOMMENDATION:
City Council - Staff recommends authorizing the Trust Authority, acting on behalf of the City as
beneficiary of the Trust, to award a public construction contract for the parking lot project and to
expend TIF funds in accordance with the adopted project plan and budget.
OPWA - Staff recommends awarding the construction contract to Pinney Dozer Service, LLC of
Skiatook, Oklahoma, in the amount of $187,777.35, and authorization to execute all necessary
documents.
ATTACHMENTS:
Site Map
Bid Tabulation
Project Contract Agreement Section
T j .. .
u:
t
CITY OF OWASSO, OKLAHOMA
REDBUD DISTRICT PUBLIC PARKING PROJECT
BID OPENING: FEBRUARY 19, 2026 2:30PM
BID DOCUMENTATION
Number of Bids: 12
Bids Opened By: Daniel Dearing
Witness: Brandon Savoy and Krystal Amberg
BIDDER
BASE BID
Pinney Dozer
$187,777.35
Rosten Construction
$195,011.00
Construction Enterprises
$200,960.86
Tektone Builders
$201,885.03
SouthStone Construction
$215,000.00
The Inspired Group Concrete
$218,178.61
Regional Groundwork LLC
$218,632.71
Sparrow Construction
$249,617.90
Stronghand LLC
$252,468.41
Core Civil Construction
$294,100.00
Central Contractors
$312,886.55
VOY Construction
$322,049.92
Engineer's Estimate
$272,450.75
Certification:
I, Krystal Amberg, Contract Administrator, do hereby certify that, to the best of my knowledge, this Bid
Documentation is true and correct.
Signature:
Dat ary 19, 2026
SECTION 00300
AGREEMENT
THIS AGREEMENT is dated as of the 3rd day of March , 2026 , by
and between The Owasso Public Works Authority/City of Owasso (hereinafter called OWNER)
and Pinney Dozer Service LLC (hereinafter called CONTRACTOR).
OWNER and CONTRACTOR, in consideration of the mutual covenants hereinafter set forth,
agree as follows:
ARTICLE 1. WORK
CONTRACTOR shall complete all Work as specified or indicated in the Contract Documents.
The Work is generally described as follows:
REDBUD DISTRICT PUBLIC PARKING PROJECT
"Grading, paving, and striping of an asphalt parking lot addition within the Redbud District.
Minor sidewalk, drainage and concrete work included."
ARTICLE 2. ENGINEER
The project has been assigned to the Project Manager or his/her duly authorized representative,
who is hereinafter called ENGINEER and who will assume all duties and responsibilities and will
have the rights and authority assigned to ENGINEER in the Contract Documents in connection
with the completion of the Work in accordance with the Contract Documents.
ARTICLE 3. CONTRACT TIME
3.1 The Work will be substantially completed within Ninety (90) calendar days from the
date of Notice to Proceed, and completed and ready for final payment in accordance with the
General Conditions within One Hundred (100) calendar days from the date of Notice to Proceed.
The date of final completion will, therefore, be on or before
3.2 Liquidated Damages. OWNER and CONTRACTOR recognize that time is of the
essence of this Agreement and that OWNER will suffer financial loss if the Work is not
substantially complete within the time specified in paragraph 3.1 above, plus any extensions
thereof allowed in accordance with the General Conditions. They also recognize the delays,
expense and difficulties involved in proving in a legal or arbitration proceeding the actual loss
suffered by OWNER, if the Work is any such proof. OWNER and CONTRACTOR agree that as
liquidated damages for delay (but not as a penalty) CONTRACTOR shall pay OWNER Five
Hundred Dollars ($500.00) for each consecutive calendar day that expires after the time specified
in paragraph 3.1 for substantial completion until the Work is substantially complete. After
Substantial Completion, if CONTRACTOR shall neglect, refuse or fail to complete the remaining
Work within the time specified in paragraph 3.1 for completion and readiness for final payment or
any proper extension thereof granted by OWNER, CONTRACTOR shall pay OWNER Five
Hundred Dollars ($500.00) for each consecutive calendar day that expires after the time specified
in paragraph 3.1 for completion and readiness for final payment.
ARTICLE 4. CONTRACT PRICE
4.1 OWNER shall pay CONTRACTOR for performance of the Work in accordance with
the Contract Documents in current funds the amount agreed upon in CONTRACTOR'S bid.
4.2 CONTRACTOR understands that the estimated quantities are not guaranteed and that
the determination of actual quantities and their classification is to be made by the OWNER at the
time of application for payment.
4.3 CONTRACT AMOUNT: Contract amount is One Hundred Eighty -Seven
Thousand Seven Hundred and Seventy-seven and thirty-five cents ($ 187,777.35 ).
ARTICLE 5. PAYMENT PROCEDURES
CONTRACTOR shall submit Applications for Payment in accordance with the General
Conditions on the Pay Estimate Forms included as Exhibit "A" to this Agreement. Applications
for Payment will be processed by OWNER as provided in the General Conditions.
5.1 Progress Payments. OWNER shall make progress payments on account of the Contract
Price on the basis of CONTRACTOR's Applications for Payment in accordance with the Owasso
Public Works Authority Payment Schedule included as Exhibit "B" to this Agreement during
construction as provided below. All progress payments will be on the basis of the progress of the
Work.
5.1.1 Progress payments shall not exceed an amount equal to 95% of the WORK
completed until such time as CONTRACTOR shall complete in excess of fifty percent (50%) of
the contract amount.
5.1.2 Upon completion in excess of fifty percent (50%) of the total contract amount,
OWNER shall pay an amount sufficient to increase total payments to CONTRACTOR to 97.5%
of the Contract Price, less such amounts as OWNER shall determine in accordance with the
General Conditions, provided that OWNER has determined that satisfactory progress is being
made, and upon approval by the Surety.
5.2 Final Payment. Upon final completion and acceptance of the Work in accordance with
the General Conditions, OWNER shall pay the Contract Price.
ARTICLE 6. CONTRACTOR'S REPRESENTATIONS
In order to induce OWNER to enter into this Agreement, CONTRACTOR makes the following
representations:
6.1 CONTRACTOR has familiarized himself/herself with the nature and extent of
Contract Documents, Work, locality, and with all local conditions and federal, state and local laws,
ordinances, rules and regulations that in any manner may affect cost, progress or performance of
the Work.
6.2 CONTRACTOR has studied carefully all reports or explorations and tests of subsurface
conditions at or contiguous to the site and all drawings of physical conditions in or relating to
existing surface or subsurface structures at or contiguous to the site (except underground facilities)
which have been identified in the Supplementary Conditions as provided in the General
Conditions. Contractor accepts the determination set forth in the General Conditions of the extent
of the "technical data" contained in such reports and drawings upon which Contractor is entitled
to rely. Contractor acknowledges that such reports and drawings are not Contract Documents and
may not be complete for Contractor's purposes. Contractor acknowledges that Owner and
Engineer do not assume responsibility for the accuracy or completeness of information and data
shown or indicated in the Contract Documents with respect to underground facilities at or
continuous to the site. Contractor has obtained and carefully studied (or assume responsibility for
having done so) all such additional supplementary examinations, investigations, explorations,
tests, studies and data concerning conditions (surface, subsurface and underground facilities) at or
contiguous to the site or otherwise which may affect cost, progress, performance or furnishing of
the Work or which relate to any aspect of the means, methods, techniques, sequences and
procedures of construction to be employed by Contractor, and safety precautions and programs
incident thereto. Contractor does not consider that any additional examinations, investigations,
explorations, tests, studies, or data are necessary for the performance and furnishing of the Work
at the Contract Price, within the Contract Times and in accordance with the other terms and
conditions of the Contract Documents.
6.3 CONTRACTOR has made or caused to be made examinations, investigations, tests and
studies of such reports and related data in addition to those referred to in paragraph 6.2 as (s)he
deems necessary for the performance of the Work at the Contract price, within the Contract Time
and in accordance with the other terms and conditions of the Contract Documents; and no
additional examinations, investigations, tests, reports or similar data are or will be required by
CONTRACTOR for such purposes.
6.4 CONTRACTOR has reviewed and checked all information and data shown or indicated
on the Contract Documents with respect to existing Underground Facilities at or contiguous to the
site and assumes responsibility for the accurate location of said Underground Facilities. No
additional examinations, investigations, explorations, tests, reports, studies or similar information
or data in respect of said Underground Facilities are or will be required by CONTRACTOR in
order to perform and furnish the Work at the Contract Price within the Contract Time and in
accordance with the other terms and conditions of the Contract Documents, including the General
Conditions.
6.5 CONTRACTOR has correlated the results of all such observations, examinations,
investigations, tests, reports and data with the terms and conditions of the Contract Documents.
6.6 CONTRACTOR has given OWNER written notice of all conflicts, errors or
discrepancies that he has discovered in the Contract Documents, and the written resolution thereof
by OWNER is acceptable to CONTRACTOR.
6.7 CONTRACTOR has obligated himself/herself to the O WNER to be responsible for the
workmanship, labor and materials used in the project for two (2) years after the project has been
accepted by the OWNER.
6.8 CONTRACTOR understands that (s)he will be exempt from all sales tax on materials
and other items necessary for the completion of the project. The OWNER has issued him a
Certification of Tax Exempt Project enclosed as Exhibit "C" of this Agreement.
ARTICLE 7. CONTRACT DOCUMENTS
The Contract Documents which comprise the entire agreement between OWNER and
CONTRACTOR are attached to this Agreement, made a part hereof, and consist of the following:
7.1 This Agreement (pages 1 to 6 inclusive).
7.2 Exhibits "A", "B", "C" and "D" to this Agreement.
7.3 Advertisement for Bids (Section 00100).
7.4 Requirements for Bidders (Section 00110).
7.5 Instructions to Bidders (Section 00120).
7.6 Bid (Section 00200).
7.7 Bid Bond (Section 00210).
7.8 Bid Affidavits (Section 00220).
7.9 Statement of Bidders Qualifications (Section 00230).
7.10 Certificate of Non -Discrimination (Section 00240).
7.11 Performance Bond (Section 00410).
7.12 Maintenance Bond (Section 00420).
7.13 Statutory payment Bond (Section 00430).
7.14 Notice of Award (Section 00510).
7.15 Notice to Proceed (Section 00520).
7.16 Change Order (Section 00600).
7.17 General Conditions (Section 00700).
7.18 Project Specifications (Section 00800).
7.19 Special Provisions (Section 00900).
7.20 Project Drawings, consisting of Sheets 1 to 8 , inclusive, and Standard Drawings.
7.21 Addendum Number I inclusive.
7.22 Documentation submitted by CONTRACTOR prior to Notice of Award.
7.23 Any Modification, including Change Orders, duly delivered after execution of
Agreement.
There are no Contract Documents other than those listed above in this Article 7. The Contract
Documents may only be altered, amended or repealed by a Modification (as defined in the General
Conditions).
ARTICLE 8. MISCELLANEOUS
8.1 Terms used in this Agreement which are defined in the General Conditions shall have
the meanings indicated in the General Conditions.
8.2 No assignment by a party hereto of any rights under or interests in the Contract
Documents will be binding on another party hereto without the written consent of the party sought
to be bound; and specifically, but without limitation, monies that may become due and monies that
are due may not be assigned without such consent (except to the extent that the effect of this
restriction may be limited by law) and unless specifically stated to the contrary in any written
consent to an assignment, no assignment will release or discharge the assignor from any duty or
responsibility under the Contract Documents.
8.3 OWNER and CONTRACTOR each binds himself/herself, his/her partners, successors,
assigns, and legal representatives to the other party hereto, his/her partners, successors, assigns
and legal representatives in respect to all covenants, agreements and obligations contained in the
Contract Documents.
8.4 The Agreement (or remaining portions thereof) should continue in effect, be valid and
binding upon both parties even if a provision or part of the Contract Documents should be held
void or unenforceable by law.
IN WITNESS WHEREOF, the parties hereby have signed this Agreement in duplicate. One
counterpart has been delivered to CONTRACTOR, and one belongs to OWNER. All portions of
the Contract Documents have been signed by OWNER and CONTRACTOR.
This Agreement will be effective on
OWNER: CONTRACTOR:
Alvin Fruga, OPWA Chair
(SEAL) (SEAL)
ATTEST:
Juliann M. Stevens, Authority Clerk Name
Approved as to form:
Julie Lombardi, Authority Attorney
Address for giving notices:
200 South Main St.
Owasso OK 74055
Title
TO: The Honorable Mayor and City Council
FROM: Roger Stevens, Public Works Director
SUBJECT: Right -of -Way Consultant Agreement— Universal Feld Services, Inc. - East 106fh Street
North, North 129th East Avenue to North 1451h East Avenue Widening Project
DATE: February 26, 2026
BACKGROUND:
• January 2025, City Council approved an engineering design agreement with Kimley-Horn
and Associates, Incorporated.
• February 2026, staff received right-of-way and easement documents for S needed parcels.
• February 2026, staff met with Universal Field Services, Inc, and negotiated proposed services
and fees to obtain the needed right-of-way and easement.
AGREEMENT/SCOPE OF WORK:
Staff received a formal agreement from Universal Field Services, Inc., and the following is the
proposed scope of work for right-of-way services:
• Order and review appraisals;
• Order and review title reports;
• Survey right-of-way and easement as necessary;
• Make initial contact with property owner;
• Offer a donation letter to each property owner (in lieu of payment);
• Assist City with offers for right-of-way and easements;
• Work with City staff on any changes affecting the parcels;
• Keep staff informed of all negotiations, contacts, and documentation; and
• File all necessary documents at the courthouse.
The proposed fee for services is a not -to -exceed amount of $101,900.00, which includes appraisals,
title reports, survey, and land acquisition services.
FUNDING:
Funding for land acquisition services is included in the project budget in the Transportation Tax
Fund.
RECOMMENDATION:
Staff recommends approval of the Service Agreement for right-of-way and easement acquisition
with Universal Field Services, Inc. of Tulsa, Oklahoma, in an amount not to exceed $101,900.00, and
authorization to execute all necessary documents.
ATTACHMENTS:
Location Map
Agreement
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A
SERVICE AGREEMENT
THIS SERVICE AGREEMENT (this "Agreement") dated as of the day of
2026, (the "Effective Date") is made and entered into by and
between Universal Field Services, Inc., an Oklahoma corporation ("Universal') and City
of Owasso, Oklahoma, ("Client"). Universal and Client are also sometimes referred to herein
individually as a "Party" and collectively as the "Parties".
WHEREAS, Client desires to engage Universal for the performance of work and/or
for the provision of services, which may include the furnishing of labor, equipment, vehicles,
instruments, materials, supplies, or other products as more particularly described herein
(collectively "Services"); and
WHEREAS, Universal is in the business of performing Services, and desires to
perform Services for Client in accordance with the terms and conditions of this Agreement.
NOW, THEREFORE, in consideration of the premises and the mutual promises
contained herein, the Parties agree as follows:
1. Term. The term of this Agreement shall commence upon the Effective Date
and shall continue in full force and effect until terminated by either Party upon thirty (30) days
prior notice to the other Party; provided, that neither Party shall be relieved of any of its
respective obligations and liabilities arising hereunder prior to the effective date of any such
termination.
2. Scope of Agreement. This Agreement supersedes all prior service
agreements, subcontract agreements and similar agreements covering Services to be performed
by Universal for Client. Unless otherwise agreed to in writing by the Parties, this Agreement
shall also govern any Services being provided by Universal to Client as of the Effective Date.
3. Work Requests and Change Orders.
(a) Work Requests. When Client desires Services to be performed by
Universal, Client shall give Universal a request for such Services. The request shall be
in the form of a written work request, purchase order, or other written document
(each, along with any appropriately issued Change Order, a "Work Request"). Upon
agreement between Client and Universal regarding the specific terms of the Work
Request, Universal shall thereafter commence the performance of the Services in
accordance with the terms and conditions of the Work Request and this Agreement.
Unless otherwise agreed in the Work Request, Universal shall provide all labor,
maintenance, supervision, and all equipment, materials, supplies, instruments, vehicles,
and facilities needed to perform the Services in accordance herewith.
(b) Change Orders. Client may during the performance of any Services make
changes to the Services as described in the Work Request without invalidating this
Agreement or such Work Request by providing Universal with a written authorization (a
"Change Order") from Client. All such Change Orders will become a part of the
applicable Work Request.
(c) Time of Performance. Universal shall initiate Services upon notice by
Client to do so and shall exert all commercially reasonable efforts to complete all of the
Services by the date set forth in the applicable Work Request.
4. Compensation. Client shall pay Universal the fee agreed upon in the Work
Request by Client and Universal (the "Fee"). In the event of termination prior to completion
of the Services, Client shall pay Universal for Services performed up to the effective date of
termination (based upon the amount of Services completed prior thereto) except to the extent
any amounts owed are being contested in good faith by Client. Unless otherwise mutually
agreed to in writing, the Fee shall be inclusive of all sales, use and other taxes, which shall be the
sole responsibility of Universal.
5. Billing and Payment.
(a) Invoices. In accordance with the Fee set forth in the Work Request,
Universal shall submit invoices to Client within fifteen (15) days after the end of any
month in which Universal performed Services hereunder, along with appropriate
documentation supporting the invoiced charges. Universal shall also furnish satisfactory
written evidence that all bills for labor and material for which Universal is responsible in
connection with its performance of the Services have been paid.
(b) Payment. Except as may otherwise be set forth in the applicable Work
Request, Client shall pay such invoices net thirty (30) days after its receipt thereof,
provided that (i) the invoice conforms to the requirements specified in this Article 5; and
(ii) Client has been furnished all data that may have been requested by it under the terms
of this Agreement and the applicable Work Request.
6. Record Keeping and Audit. Universal shall keep accounting books, records,
receipts, time logs, etc. related to its performance of the Services and any expenses charged
to Client hereunder in accordance with commonly accepted accounting and industry practices
and shall retain such records for a period of at least three (3) years following completion of the
Services. Client and its designated representatives shall have the right during normal business
hours to inspect, copy, and audit the records of Universal pertaining to the Services rendered
hereunder and/or the accuracy of any invoice or payment.
7. Independent Contractor.
(a) Status of Parties. It is understood and agreed that Universal is an
independent contractor in the performance of each and every part of this
Agreement, and that Universal's employees shall be subject to Universal's sole and
exclusive supervision, direction, and control, and shall not be deemed, in fact or in law,
to be employees of Client. Universal shall have no authority to represent or bind the
Client or its parent, subsidiaries, or affiliates.
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(b) Universal's Workers. Client may, upon verbal notice to Universal (with
written notification to follow), demand from time to time that Universal immediately
remove any or all of Universal's employees from servicing this Agreement. Universal
shall promptly replace the individual(s) for the remainder of the assignment. It is
expressly agreed that neither Universal nor any of Universals employees shall be entitled
to any Client benefits normally extended by Client to its own employees and that the Fee
is the total consideration payable hereunder.
8. Liability and Indemnity. In those matters in which a Party is required to
indemnify the other Party, the indemnifying Party shall release, protect, defend, indemnify, and
hold harmless the indemnified Party and its Group (as defined below) from and against any
and all Claims (as defined below) against the indemnified Party or any member of its Group, and
shall pay all costs, expenses, fines, penalties, and interest incidental thereto and judgments
resulting therefrom (including, without limitation, court costs and reasonable attorneys' fees
incurred in the defense of any such Claims).
(a) Definitions.
(i) "Claims" shall mean any and all losses, expenses, costs, damages,
liabilities, claims, demands, liens, causes of action, suits, judgments,
settlements, regulatory proceedings, citations, orders, decrees, and
taxes, of any nature, kind, or description (including without limitation,
reasonable attorney fees, court costs, fines, penalties, interest, cleanup,
remediation, debris removal, and well control) that may be brought or
asserted against an indemnitee by any person or legal entity
whomsoever.
(ii) "Client Group" shall include Client, its parent, subsidiaries, and
affiliates, and its and their owners, partners, joint venturers, contractors,
and subcontractors (other than Universal and its contractors and
subcontractors), and entities for whom Client is performing services, and
the owners, shareholders, directors, officers, employees, agents,
representatives, and invitees of all the foregoing.
(iii) "Universal Group" shall include Universal, its parent,
subsidiaries, and affiliates, and its and their owners, co -lessees,
partners, joint venturers, contractors, and subcontractors, and the owners,
shareholders, directors, officers, employees, agents, representatives, and
invitees of all the foregoing.
(b) Indemnification by Universal. Universal shall protect, defend and
indemnify Client Group from and against all claims that arise from or are related to the
Services performed under this Agreement or any Work Request and that are caused by
or arise from the gross negligence or willful misconduct of Universal Group resulting in
bodily injury, death or property loss or damage.
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(c) Indemnification by Client. Client shall protect, defend and indemnify
Universal Group from and against all claims that arise from or are related to this
Agreement or any Work Request and that are caused by or arise from the gross
negligence or willful misconduct of Client Group resulting in bodily injury, death or
property loss or damage.
(d) Joint or Concurrent Negligence. If a claim or cause of action of the nature
described in Section 8(b) or 8(c) above of this Article 8 arises out of joint or concurrent
gross negligence or joint or concurrent willful misconduct of Universal Group and Client
Group, each Party shall indemnify the other Party to the extent of the indemnifying
Party's or its Group's gross negligence or willful misconduct. Neither Client nor
Universal shall be obligated to indemnify the other Party or its Group for any cause of
action arising from the sole gross negligence of the indemnified Party or its Group.
(e) Conformity pplicable Law. The indemnity obligations established
under this Article 8 shall conform to any limits established by applicable law but
otherwise shall be without monetary limit and without regard to whether the indemnitor
may be strictly liable.
(f) Participation. The indemnified Party shall have the right, at its option and
at its sole expense, to participate in the defense of each such Claim.
(g) Enforceability Amendment. To the extent permitted by applicable law, the
indemnity and insurance provisions contained herein shall be liberally construed.
Universal and Client agree that said indemnities shall be supported by insurance with
minimum limits not less than the amounts required under Article 9 below; otherwise, the
types and amounts of insurance required herein shall in no way limit either Party's
indemnity obligations as stated above. If either the limit or extent of the
indemnities or the insurance requirements hereunder is found to exceed the maximum
limit or coverage permissible under applicable law, the subject indemnities and/or
insurance requirements shall automatically be amended to the extent necessary to make
them enforceable.
(h) Notice; Attorney Fees. Each Party shall notify the other Party of any Claim
that may be presented to or served upon it arising out of or as a result of Services
performed hereunder, affording such other Party full opportunity to assume the
defense of such Claim and to protect itself under the obligations of this Agreement. In
the event that the defense and indemnity of the indemnitee under the applicable
indemnity provisions herein is tendered to the indemnitor and the indemnitor denies
or otherwise does not unconditionally accept the tender, then in addition to the indemnity
and costs of defense owed by the indemnitor, the indemnitor shall also be obligated to
pay all costs and expenses, including reasonable attorney fees, incurred by the
indemnitee in pursuing its claim for indemnity against the indemnitor.
M
9. Insurance.
(a) During the term of this Agreement, Universal agrees to maintain in full
force and effect during the term of this Agreement, at Universal's sole cost and expense,
insurance of the types and in the minimum amounts provided for below:
(i) Workers' Compensation and Employer's Liability Insurance with
coverage limits of not less than $1,000,000 per occurrence, and workers'
compensation insurance satisfying the legal requirements of each state or
location in which Services are to be performed, including an
alternative employer/borrowed servant endorsement.
(ii) Commercial General Liability Insurance, including bodily injury
and property damage, with minimum limits, not less than $1,000,000 per
occurrence.
(iii) Automobile Liability Insurance with minimum limits not less
than $1,000,000, and including bodily injury, property damage, and
contractual auto liability, for all owned, hired and non -owned vehicles that
will be used in the performance of Services hereunder.
(iv) If any Work Request requires the independent rendering or
independent implementation of any professional service, Universal
shall provide professional liability insurance with a minimum limit of
$5,000,000 per occurrence/$5,000,000 annual aggregate.
(v) Such other insurance coverages as may be required pursuant to the
applicable Work Request.
(b) All insurance policies related to the Services shall: (i) provide a minimum
of thirty (30) days' notice to Client prior to cancellation or material change, (ii) except
for Workers' Compensation coverage, name Client Group as an additional insured
without respect to any limit in the insurance policy, (iii) contain a waiver of subrogation
as to Client Group, and (iv) be considered primary insurance in relation to any other
insurance providing coverage to any member of Client Group. The cost for any and all
deductibles in Universal's insurance shall be solely for the account of Universal.
(c) Universal shall furnish Client with certificates of insurance evidencing
the insurance required herein. In the event that Universal fails to provide Client with
such certificates, Client has the right, but not the obligation, after five (5) days written
notice to Universal, to obtain insurance on behalf of Universal, and to charge the cost to
Universal.
10. Liens. Universal agrees to pay all just Claims for labor and/or materials
furnished to Universal in connection with the performance of Services hereunder, and to allow
no lien or charge for same to be filed against or fixed upon any property of Client Group or of
any customer of Client. Universal agrees to release, defend, indemnify and hold harmless
Client Group from and against any and all such Claims and liens (including, without
limitation, any legal or other fees incurred by the Client Group to have such claims and liens
removed or satisfied, including investigation thereof).
11. Taxes and Claims. Notwithstanding anything herein to the contrary, Universal
shall be responsible for and pay all taxes and duties levied or assessed by any governmental
authority in connection with or incident to the performance of any Services under this
Agreement. Universal shall release, defend, indemnify and hold harmless Client Group from any
and all Claims for all income, sales, use or any other taxes assessed or levied by any
governmental authority against Universal or its subcontractors or against Client for or on
account of any transaction contemplated hereby.
12. Confidentiality.
(a) Definitions.
(i) "Confidential Information" means all Business Information and
Technology Information as defined below.
(ii) "Business Information" means all information relating to the
disclosing Party's business operations, assets and/or financial condition
including, without limitation: all business plans, marketing strategies,
financial statements and balance sheets, books and records, costs, pricing
and pricing strategies, and other financial information; the identity of all
actual and potential customers, consultants and employees, suppliers,
manufacturers, dealers, resellers and distributors; all mailing lists, account
information, and customer records; and all contracts, including the terms,
conditions and status thereof.
(iii) "Technology Information" means all information relating to
technology owned, licensed or otherwise controlled by the disclosing Party,
including, without limitation: all technical knowledge, data, data model(s),
inventions, discoveries, product designs, capabilities and specifications,
processes, procedures and concepts, including those incorporated in or
manifested or represented by any product; all computer programs (both
source and object codes), their organization, structure, sequence, logic,
coherence, look and feel, subroutines, algorithms, formulas, design, concept
and know-how; all written materials, instruction manuals, blueprints,
schematic drawings, technical and/or design specifications, and design
criteria; and all unpublished or draft patent applications, and all disclosures
and other information contained therein.
(b) Scope of Obligation. The Parties agree to maintain the confidentiality of
the Confidential Information and to protect as a trade secret any portion of the other Party's
Confidential Information by preventing any unauthorized copying, use, distribution,
rl
installation or transfer of possession of such information. Each Party agrees to maintain
at least the same procedures regarding Confidential Information that it maintains with
respect to its own Confidential Information, but in no event less than a reasonable standard
of care. Without limiting the generality of the foregoing, neither Party shall permit any of
its personnel to remove any proprietary or other legend or restrictive notice contained or
included in any material provided by the disclosing Party and the receiving Party shall not
permit its personnel to reproduce or copy any such material except as expressly authorized
hereunder. A Parry's Confidential Information may only be used by the other party in
order to fulfill its obligations under this Agreement.
(c) Exceptions. Confidential Information shall not include any information
that: (a) is already known to the receiving Party or its affiliates, to be free of any obligation
to keep it confidential; (b) is or becomes publicly known through no wrongful act of the
receiving Parry or its affiliates; (c) is received by the receiving Party from a third party
without any restriction on confidentiality; (d) is independently developed by the receiving
Party or its affiliates; (e) is disclosed to third parties by the disclosing Party without any
obligation of confidentiality; or (f) is approved for release by prior written authorization
of the disclosing Party.
(d) Residual Rights. Each Party acknowledges that the other may, as a result
of its receipt of or exposure to the other parry's Confidential Information, increase or
enhance the knowledge and experience retained in the unaided memories of its directors,
employees, agents or contractors. Notwithstanding anything to the contrary in this
Agreement, each Parry and its directors, employees, agents, or contractors may use and
disclose such knowledge and experience in such Party's business, so long as such use or
disclosure does not involve specific Confidential Information received from the other
Party. The disclosing Parry will not have rights in such knowledge and experience
acquired by the recipient Party, nor rights in any business endeavors of the recipient Party
which may use such knowledge and experience, nor rights to compensation related to the
recipient Party's use of such knowledge and experience.
(e) Irreparable Harm. Both parties acknowledge that any use or disclosure of
the other Party's Confidential Information in a manner inconsistent with the provisions of
this Agreement may cause the non -disclosing Party irreparable damage for which remedies
other than injunctive relief may be inadequate, and both Parties agree that the non -
disclosing Party may request injunctive or other equitable relief seeking to restrain such
use or disclosure without the necessity of proving actual harm or posting bond.
13. Compliance with Laws. In the performance of the Services, Universal shall
comply, and shall require each of its employees, agents, representatives, subcontractors, and
invitees to comply, with the requirements of any and all applicable laws, regulations, rules, and
orders of any governmental body having or claiming to have jurisdiction over the performance of
Services under this Agreement.
14. Governing Law; Venue; Attorney Fees. To the maximum extent permitted by
law, the laws of the State of Oklahoma (without regard to any conflicts -of -law rules which
would direct or refer to the laws of a different jurisdiction) shall govern the validity,
construction, and enforcement of this Agreement and the rights and obligations of the Parties
hereunder. The Parties agree that venue for any litigation between the Parties may be in any state
or federal court of competent jurisdiction in Tulsa County, Oklahoma and the Parties shall submit
to personal jurisdiction in Tulsa County, Oklahoma; provided, however, that the foregoing
shall not be construed to limit the rights of a Party to enforce a judgment or order from such court
in another jurisdiction. The prevailing Party in any dispute hereunder, in addition to actual
damages and any other legal or equitable remedies to which it may be entitled, shall be entitled
to recover reasonable attorney fees and costs from the non -prevailing Party.
15. Notices. All notices required or permitted to be given hereunder (except Work
Requests and as may be otherwise agreed in writing by Client and Universal) shall be in writing.
Notices shall be given in person, or sent by courier, mail or facsimile to the Party to be notified
and to the attention of the appropriate representative of the Party at the address set forth below,
or such other address as may be designated ten (10) days prior thereto by notice to the other
Party. Notices shall be deemed given when received by the Party to be notified; provided,
however, that notices received after 5:00 PM or on a non -business day shall be deemed to
be given the following business day; and provided further, that if notices cannot be given after
reasonable effort at such address, notices shall be deemed constructively given three (3) days
after being deposited in the United States mail, postage prepaid.
If to Client:
City of Owasso
301 W 2°d Ave.
Owasso, OK 74055
Attn: Roger Stevens
Telephone: (918) 272-4959
Fax:(918) 272.4996
Email: rstevens n,citvofowasso.com
16. Miscellaneous.
If to Universal:
Universal Field Services, Inc.
6737 S. 85' East Ave.
Tulsa, OK 74133
Attn: Clark E. Andrew. III
Telephone: 918-494-7600
Fax: 918-494-7650
Email: candrew(cufsrw.com
(a) Entirety. This Agreement sets forth the entire and complete agreement of
the Parties as to the subject matter hereof, and supersedes any and all proposals,
negotiations, and representations of the Parties prior to the execution hereof, including
without limitation, prior drafts of this Agreement.
(b) Amendments. No amendment, or modification of this Agreement, or any
additional terms and conditions, shall be valid unless evidenced in a writing specifically
identifying this Agreement and signed by a duly authorized representative of the Parties
hereto.
(c) Conflicts. In the event of a conflict between the terms and conditions
of this Agreement and any subsequent documents, including without limitation, Work
Requests, field work orders, work rickets, purchase orders, confirmations, invoices,
statements, published rate or price schedules, or any other documents used by either
Party in the normal course of business, the terms and conditions of this Agreement
shall prevail unless express reference is made therein to amending specific provisions of
this Agreement and the same is signed by both Parties.
(d) Force Maieure. Neither Party hereto shall be considered in default in the
non-performance of its obligations hereunder to the extent that the performance of any such
obligation is prevented or delayed by any cause, existing or future, which is beyond the
reasonable control of such party. Time extensions for performance of Services by
Universal shall be granted equivalent to such time of non-performance as a result of the
force majeure.
(e) Assi ng ment. Universal shall not assign this Agreement, nor subcontract
the whole or any part of the Services to be performed by Universal hereunder, without
Client's prior written consent, which consent shall be at the sole discretion of the
Client. Any such assignment shall be made subject to all the terms and conditions of
this Agreement.
(f) Waiver. No benefit, right or duty provided by this Agreement shall be
deemed waived unless the waiver is reduced to writing, expressly refers to this
Agreement, and is signed by both Parties. The waiver of one instance of any act,
omission, condition, or requirement shall not constitute a continuing waiver unless
specifically so stated in the aforesaid written waiver instrument.
(g) Survival. The provisions of this Agreement which are intended to extend
beyond its termination, including without limitation, the liability, indemnity, and
confidentiality provisions, and the provisions applicable to the enforcement of those
provisions and/or the enforcement of rights and obligations incurred hereunder which
are not fully discharged prior to the termination of this Agreement, shall survive
termination, to the extent necessary to effect the intent of the Parties and/or enforce such
rights and obligations.
(h) Partial Invalidity. In the event any provision (or portion thereof) of this
Agreement is inconsistent with or contrary to any applicable law, rule, or regulation, said
provision (or portion thereof) shall be deemed to be amended to partially or completely
modify such provision or portion thereof to the extent necessary to make it comply with
said law, rule, or regulation, and this Agreement as so modified, shall remain in full force
and effect. If necessary, this Agreement shall be deemed to be amended to delete the
unenforceable provision or portion thereof, in which event such invalidity or
unenforceability shall not affect the remaining provisions or application thereof which
can be given effect without the invalid portion or application.
[signature page follows]
9
IN WITNESS WHEREOF, each of the parties hereto have caused this Agreement to be
executed by its duly authorized officer as of the Effective Date.
CLIENT:
City of Owasso, Oklahoma
By:
Name:
Title:
UNIVERSAL:
Universal Field Services, Inc.
By:_
Name: Clark E. Andrew, III
Title: Executive Vice President
[Signature Page to Service Agreement]
Project:
UFS Project Number:
WORK REQUEST
061298605 (106`s to 135 s)
In accordance with the terms and conditions of the Service Agreement (the "Agreement") referenced
above between Universal and Client, Client hereby authorizes Universal to perform the following
Services, all of which shall be performed pursuant to the terms of the Agreement.
Description of Scope of Services: See attached Bid Proposal
Schedule: TBD
For the performance of the described Services, Client will compensate Universal on the following
basis: See attached Bid Proposal
Project representatives:
Client: City of Owasso, Oklahoma
Attn: Roger Stevens,
Public Works Director
Client invoices will be sent to:
Attn: Roger Stevens
Public Works Director
rstevensna,citvofowasso.com
Universal:
Attn: Nikki Patterson, SR/WA-TN, RW-URAC
R/W-NAC / Project Manager
Universal accepts this Work Request and will perform the Services in accordance with the terms hereof
and the above referenced Agreement.
CLIENT:
City of Owasso, Oklahoma
Name: Roger Stevens
Title: Public Works Director
Universal Field Servics, Inc.
By:_O�X�
Name: Clark E. Andrew, III
Title: Executive Vice President
Contractor Bid Proposal
City of Owasso, Oklahoma
J/P 061298605 (106th & 135th)
PROJECT MANAGEMENT
8 Units of work for Appraisal@
$450.00 each=
$3,600.00
8 Units of work for Acquisition@
$1,300.00 each=
$10,400.00
8 Units of work for Acq. Assistant PM@
$450.00 each=
$3,600.00
Units of work for Relocation@
$0.00 each=
$0.00
Project Management Amount=
$17,600.00
TITLE
6 Units of work for Tide Reports @
$400.00 each =
$3,200.00
Title Amount=
$3,20D.00
APPRAISAL
8 Narrative Summary Appraisal Reports @
$3,600.00 each =
$28,800.00
Units of work for Second Appraisals @
$0.00 each =
$0.00
8 Units of work for Review Appraisals@
51,100.00 each=
$8,800.00
Appraisal Amount =
$37,600.00
ACQUISITION
Units of work Waiver Parcels @
$0.00 each =
$0.00
8 Units of work Appraisal Parcels@
$3,250.00 each=
$26,000.00
Units of work BIA Parcels @
$0.00 each =
$0.00
8 Units of work Mortgage Releases @
$800.00 each =
$6,400.00
Acquisition Amount =
$32,400.00
RELOCATION
Units of work Commerical Relocation@
$0.00 each=
$0.00
Units of work Residential Relocation @
$0.00 each =
$0.00
Units of work Personal Property Moves @
$0.00 each =
$0.00
Relocation Amount =
$0.00
PROPERTY MANAGEMENT
Project Management/ Property Management
$3,500.00
Property Management Amount=
$3,500.D0
SURVEY
8 Appraisal Staking @ $475.00 each = $3,800.90
8 Utility Staking @ $475.00 each = $3,800.00
Condemnation Staking $0.00 each= $2,250.00
Survey Amount= $7,600.00
TOTAL PROJECT COST = $101,900.00
Universal Field Services, Inc. will only bill for those action Items that are completed. If parcel count changes up or
down, the cost will reflect these changes.
"The number of appraisals could be reduced or increased if it is determined that waiver valuations can or cannot
be used, which will affect the appraisal bid fee.
* Mortgage releases are estimated until Title Reports are obtained.
Property Management fee includes drive out Inspection, creation, and maintenance of the drive out report and
maintenance of parcels until acquisition is complete.
Mileage will be reimbursed at the current IRS rate at the time business miles are incurred.
If Relocation is determined to be required, UFS will provide a BID.
Condemnation staking prices are provided for your information but are not included in the TOTAL PROJECT COST
listed above.
CITY OF OWASSO
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING 02/21/26
Department
Municipal Court
Managerial
Finance
Human Resources
Community Development
Engineering
Information Technology
Facility Maintenance
Cemetery
Dispatch
Animal Control
Emergency Preparedness
Stormwater
Parks
Recreation & Culture
Community Center
Historical Museum
Strong Neighborhoods
Total Payroll Expenses
$ 11,280.11
44, 501.31
38,296.84
21,835.93
40,912.90
38,853.98
38,878.18
22,657.25
2,558.74
6,777.95
11,016.17
4,501.09
16,894.83
26,939.75
16,539.02
11,836.04
1,117.57
615.48
Total General Fund
$
356,013.14
Ambulance Fund
$
779.03
E911 Communications Fund
$
47,625.02
Economic Development
$
4,460.27
Strong Neighborhoods
$
6,217.18
Stormwater Fund
$
12,579.00
Half Penny - Fire
$
617,734.30
37250815
$
33,965.46
Half Penny - Police
$
418,465.62
Half Penny - Police Grants
$
3,954.96
Half Penny - Streets
$
41,684.94
Vehicle Maintenance
$
25,646.94
Workers Comp
$
5,626.47
SECTION 00600
CHANGE ORDER
PROJECT: E 961' St N Roadway Improvements
West Side
CONTRACT DATE: April 15, 2025
TO CONTRACTOR: Grade Line Const. LLC
CHANGE ORDER NUMBER: 4
DATE: February 12, 2026
CONTRACT FOR: 961 Roadway Improvements
The Contract is changed as follows: City Staff has requested the contractor and subcontractor including
milling and asphalt, striping and minor concrete work to be added to the existing contract to complete
N 121" East Avenue also know as Smith Farm Road from the end of the existing contract to Gamett
Road. All work will be done using existing contract pricing except for traffic control which will
increase by $11,000 as this item was a LS cost. New cost will be $115,000 for traffic control as project
allowance will be reduced to $186,204.10
No change to the contract amount, existing pay items will be used for work, and project allowance will
cover the cost of the additional work. Estimated additional work cost are attached as well as a location
map of the additional work area.
Not valid until signed by the Owner and Contractor
The original Contract Sum was
$ 6,869,010.60
Net change by previously authorized Change Orders
$ $0
The Contract Sum prior to this Change Order was
$ 6,869,010.60
The Contract Sum will be (increased) (decreased) (unchanged) by
this Change Order in the estimated amount of
$ 0
The new Contract Sum including this Change Order will be
$ 6,869,010.60
The Contract Time will be (increased) (decreased) (unchanged) by
L14----) days.
The date of Substantial Completion as of the date of this Change
Order therefore is March 25, 2026
NOTE: This summary does not reflect changes in the Contract Stan Time which have been authorized by Construction
Change Directive.
Grade Line Construction
CONTRACTOR
PO Box 450
MITITATM
Cleveland, OK 74020
DATE 02/13/2026
City of Owasso
OWNER
200 South Main
ADDRESS
Owasso Ok 74055
SPECIAL PROVISIONS
0509 00900 - Page 1 of 4
ADDITIONAL COST ESTIMATE FOR NORTH 121sT EAST AVENUE FROM GARNETTTO END
OF WORK ZONE OF THE EAST 96T" STREET WIDENING PROJECT (ASSOCIATED WITH
CHANGE ORDER #4)
ESTIMATES
Milling of roadway (2") =10400 sq yd @ $2.75 = $28,600.00
Asphalt of roadway (2") = 1400 tons @ $108.50= $151,900.00
Striping (4") = 7100 LF @.90 = $6390.00
Striping (Arrows) = 26 @ $92.00= $2392.00
Traffic Control = $11 000.00 LS
Total(Estimated) cost to mill. overlay, and restrine including traffic control = $200,282.00.
As a reference. This cost compared to our last street rehabilitation project would be
estimated at a $15,000.00 savings to taxpayers utilizing existing pay items vs pay items
associated in the street rehabilitation project.
It is important to note, that during construction staff encountered infrastructure that did
not need replaced as part of the plans which created a saving in addition to money that
is left in the project allowance that will allow city staff to add this additional work at no
additional contract increase.