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HomeMy WebLinkAbout2026.04.14_Worksession AgendaThis meeting is a worksession for Council/Trustee discussion only. There is no opportunity for public comments at the worksession. PUBLIC NOTICE OF THE JOINT MEETING OF THE OWASSO CITY COUNCIL OWASSO PUBLIC WORKS AUTHORITY (OPWA) OWASSO PUBLIC GOLF AUTHORITY (OPGA) Council Chambers Old Central Building 109 North Birch, Owasso, OK Tuesday, April 14, 2026 - 6:00 PM NOTE: APPROPRIATE ACTION may include, but is not limited to: acknowledging, affirming, amending, approving, authorizing, awarding, denying, postponing, or tabling. 1. Call to Order - Mayor/Chair Alvin Fruga 2. Roll Call AGENDA 4,019��F/CFO ctyC/lO-,04 y�e 3. Consideration and appropriate action relating to Resolution 2026-07, authorizing participation in settlements with Associated Pharmacies, Inc., JM Smith Corporation, Louisiana Wholesale Drug Company, Morris And Dickson Co., North Carolina Mutual Wholesale Drug Company, Inc. And United Natural Foods, Inc. and authorizing the Mayor or City Manager to execute the Remnant Defendants' Combined Subdivision Participation and Release Form contained in the Remnant Defendants' Settlement Agreement as Exhibit G and to take all action required to effect the settlements Julie Lombardi Staff recommends approval of Resolution 2026-07 and authorization to execute all necessary documents. 4. Consideration and appropriate action relating to authorization for the City/Authority Manager to approve claims between April 8, 2026, and April 21, 2026, with said claims to be presented to the City Council, OPWA, and OPGA under the Official Notices section of the May 5, 2026, agendas Carly Novozinsky Staff recommends authorization for the City/Authority Manager to approve claims between April 8, 2026, and April 21, 2026, due to the cancellation of the April 21, 2026, meetings of the City Council, OPWA, and OPGA. 5. Discussion relating to the annual elections of Mayor and Vice Mayor / Chair and Vice Chair Alvin Fruga 6. Discussion relating to an application for a final plat for MCD Owasso #0350474, containing 1.136 acres located north of the northeast corner of East 86th Street North and North 145+h East Avenue Wendy Kramer 7. Discussion relating to proposed amendments to the Owasso Zoning Code Brian Dempster / Alexa Beemer 8. Discussion relating to agreements for Engineering Services Dwayne Henderson A. Perform an update to the City's Transportation Master Plan B. Create a Pavement Management Program for all arterials, collector, and local streets within the City 9. Discussion relating to Citizen Boards and Committees Juliann Stevens A. Annual appointments for the various citizen boards and committees B. Proposed policy amendment to the Sales Tax Oversight Committee Owasso City Council, OPWA & OPGA April 14, 2026 Page 2 10. Discussion relating to amending rates and fees charged for city services Juliann Stevens 11. Discussion relating to the Fiscal Year 2027 Budget Calendar Carly Novozinsky 12. Discussion relating to the monthly Sales and Use Tax Report and Revenue Outlook Carly Novozinsky 13. Discussion relating to the employee contract and annual evaluation process for Chris Garrett, City Manager, and Julie Lombardi, City Attorney Michele Dempster 14. City/Authority Manager report 15. City Councilor/Trustee comments and inquiries 16. Adjournment Notice of Public Meeting filed in the office of the City Clerk on Thursday, December 11, 2024, and the Agenda posted at City Hall, 200 South Main Street, at 5:00 pm on Friday,, April 10, 2026. C"�'k l� 1/l , J l,e-W yliann M. Stevens, City Clerk The City of Owasso encourages citizen participation. To request an accommodation due to a disability, contact the City Clerk prior to the scheduled meeting by phone 918-376-1502 or by email to istevens@citvofowosso.com 001-1.5.-e TO: The Honorable Mayor and City Council FROM: Julie Trout Lombardi, City Attorney SUBJECT: Resolution 2026-07, Authorization to Participate in the Remnant Defendants' Settlement Agreement in the opioid litigation DATE: April 10, 2026 BACKGROUND: The City of Owasso was approached several years ago by the law firms of McAfee & Taft and Fulmer Sill to discuss multi -district civil litigation against opioid manufacturers. This litigation was intended to combat the burgeoning opioid epidemic, which arose out of decisions and actions of opioid manufacturers and distributors. The City Council met with attorneys from both firms at the Work session on August 14, 2018, and again discussed the matter in executive session on October 9+h and December 4th. On February 19, 2019, the City Council approved participation in the Opioid Litigation. The Resolution provided that any monies received in settlement of this litigation would be used solely for purposes of prevention, treatment, counseling, or education related to the use of opioids and addiction. Throughout the past few years, settlements have been reached with various defendants in this litigation. The funds received have a separate line item from other sources of City revenue and have been kept discrete from other City funds. In the near future, it will be appropriate for the Council to discuss how those funds may be implemented and used in accordance with the previous Resolutions and settlement agreements. However, counsel for the City has advised that group settlements have been reached with additional defendants, and counsel recommends approval of those settlement agreements. In addition, counsel has further recommended authorization and approval of a settlement agreement with Remnant Defendants. An email memorandum from Tony Puckett of McAfee & Taft is attached for your review. RECOMMENDATION: Staff recommends approval of Resolution 2026-07, authorizing participation in the additional settlement agreements and authorization to execute all necessary documents. ATTACHMENTS: Proposed Resolution 2026-07 and exhibits Tony Puckett Email and exhibits RESOLUTION 2026-07 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OWASSO TO APPROVE PARTICIPATION IN SETTLEMENTS WITH ASSOCIATED PHARMACIES, INC., JM SMITH CORPORATION, LOUISIANA WHOLESALE DRUG COMPANY, MORRIS AND DICKSON CO., NORTH CAROLINA MUTUAL WHOLESALE DRUG COMPANY, INC. AND UNITED NATURAL FOODS, INC. AND AUTHORIZING THE MAYOR OR CITY MANAGER TO EXECUTE THE REMNANT DEFENDANTS' COMBINED SUBDIVISION PARTICIPATION AND RELEASE FORM CONTAINED IN THE REMNANT DEFENDANTS' SETTLEMENT AGREEMENT AS EXHIBIT G AND TO TAKE ALL ACTIONS REQUIRED TO EFFECT THE SETTLEMENTS WHEREAS, pharmaceutical opioids have harmed the City of Owasso, Oklahoma and its citizens. This harm was created and exacerbated by the misconduct and illegal activities of pharmaceutical manufacturers, including small generic opioid manufacturers. WHEREAS, City of Owasso, Oklahoma, filed suit to address and seek recovery for the harm caused to it and its citizens. WHEREAS, six opioid manufacturers and/or distributors, Associated Pharmacies, Inc., JM Smith Corporation, Louisiana Wholesale Drug Company, Morris and Dickson Co., North Carolina Mutual Wholesale Drug Company, Inc., and United Natural Foods, Inc. (collectively "Settling Remnant Defendants"), have agreed to settle the claims of certain subdivisions in the Remnant Defendants Settlement Agreement dated February 23, 2026. THEREFORE, it was duly moved and seconded that the following resolution be adopted. THEREFORE, BE IT RESOLVED that the City of Owasso, Oklahoma hereby elects to, and approves, its participation in the Remnant Defendant Settlement Agreement, and authorizes its Mayor, City Manager, or other authorized designee, to execute the Remnant Defendants' Combined Subdivision Participation and Release Form contained in the Remnant Defendants' Settlement Agreement as Exhibit G, which participation and release form may be executed in the DocuSign platform. THEREFORE, BE IT FURTHER RESOLVED that the City of Owasso, Oklahoma, further authorizes its Mayor, City Manager and legal counsel to take all actions required by the Remnant Defendants Settlement Agreement to effectuate the Remnant Defendants Settlement Agreement for the benefit of City of Owasso, Oklahoma, including executing any documents required to finalize the participation of City of Owasso in the Remnant Defendants Settlement Agreement. The City of Owasso, Oklahoma adopts the above Resolution on the 144h day of April, 2026. ATTEST: Juliann M. Stevens, City Clerk APPROVED: Julie Lombardi, City Attorney Alvin Fruga, Mayor EXHIBIT G Six (6) Remnant Defendants' Combined Subdivision Participation and Release Form ("Combined Participation Form") Governmental Entity: City of Owasso State: Oklahoma Authorized Official: Alvin Fruga, Mayor Address 1: 200 South Main Street Address 2: City, State, Zip: Owasso, OK 74055 Phone: 918-376-1500 Email: afruga cit ofowasso.com The governmental entity identified above ("Governmental Entity"), in order to obtain and in consideration for the benefits provided to the Governmental Entity pursuant to the six (6) Remnant Defendants' Settlement Agreement ('`RDSA"), dated February 23, 2026, and described further in Paragraph 1, and acting through the undersigned authorized official, hereby elects to participate in the RDSA, release all Released Claims against all Released Entities, and agrees as follows: The Governmental Entity hereby elects to participate in the RDSA as a Participating Subdivision with each of the following six (6) Remnant Defendants that are parties to the RDSA: (1) Associated Pharmacies, Inc. (and American Associated Pharmacies), (2) J M Smith Corporation, (3) Morris and Dickson Co., L.L.C., (4) Louisiana Wholesale Drug Company, Inc., (5) North Carolina Mutual Wholesale Drug Company, Inc., and (6) United Natural Foods, Inc. (and SuperValu). 2. The Governmental Entity is aware of and has reviewed the RDSA, understands that all capitalized terms not defined in this Combined Participation Form have the meanings defined in the RDSA, and agrees that by executing this Combined Participation Form, the Governmental Entity elects to participate in the RDSA and become a Participating Subdivision as provided in the RDSAs. The Governmental Entity shall promptly, and in any event no later than 14 days after the Reference Date and prior to the filing of the Consent Judgment, dismiss with prejudice any Released Claims that it has filed against any Released Entity in the RDSA. With respect to any Released Claims pending in In Re National Prescription Opiate Litigation, MDL No. 2804, the Governmental Entity authorizes the Plaintiffs' Executive Committee to execute and file on behalf of the Governmental Entity a Stipulation of Dismissal with Prejudice for each of six (6) Remnant Defendants listed in Paragraph 1 above substantially in the form found at https.Ilnationalopioidsettlernent.coni/additional-settlements/. 4. The Governmental Entity agrees to the terms of each of the RDSA pertaining to Participating Subdivisions as defined therein. G-1 5. By agreeing to the terms of the RDSA settlements and becoming a Releaser, the Governmental Entity is entitled to the benefits provided therein, including, if applicable, monetary payments beginning after the Effective Date. 6. The Governmental Entity agrees to use any monies it receives through the RDSA solely for the purposes provided therein. 7. The Governmental Entity submits to the jurisdiction of the MDL Court and agrees to follow the process for resolving any disputes described in the RDSA. 8. The Governmental Entity has the right to enforce the RDSA as provided therein. The Governmental Entity, as a Participating Subdivision, hereby becomes a Releasor for all purposes of the RDSA, including without limitation all provisions related to release of any claims, and along with all departments, agencies, divisions, boards, commissions, districts, instrumentalities of any kind and attorneys, and any person in his or her official capacity whether elected or appointed to serve any of the foregoing and any agency, person, or other entity claiming by or through any of the foregoing, and any other entity identified in the definition of Releasor, provides for a release to the fullest extent of its authority. As a Releasor, the Governmental Entity hereby absolutely, unconditionally, and irrevocably covenants not to bring, file, or claim, or to cause, assist or permit to be brought, filed, or claimed, or to otherwise seek to establish liability for any Released Claims against any Released Entity in the RDSA in any forum whatsoever. The release provided for in the RDSA is intended by the Parties to be broad and shall be interpreted so as to give the Released Entities in the RDSA the broadest possible bar against any liability relating in any way to Released Claims and extend to the full extent of the power of the Governmental Entity to release claims. The RDSA shall be a complete bar to any Released Claim against the Released Entities. 10. The Governmental Entity hereby takes on all rights and obligations of a Participating Subdivision as set forth in the RDSA. 11. In connection with the releases provided in the RDSA, each Governmental Entity expressly waives, releases, and forever discharges any and all provisions, rights, and benefits conferred by any law of any state or territory of the United States or other jurisdiction, or principle of common law, which is similar, comparable, or equivalent to § 1542 of the California Civil Code, which reads: General Release; extent. A general release does not extend to claims that the creditor or releasing party does not know or suspect to exist in his or her favor at the time of executing the release that, if known by him or her would have materially affected his or her settlement with the debtor or released party. G-2 A Releaser may hereafter discover facts other than or different from those which it knows, believes, or assumes to be true with respect to the Released Claims in the RDSA, but each Governmental Entity hereby expressly waives and fully, finally, and forever settles, releases and discharges, upon the Effective Date, any and all Released Claims that may exist as of such date but which Releasors do not know or suspect to exist, whether through ignorance, oversight, error, negligence or through no fault whatsoever, and which, if known, would materially affect the Governmental Entities' decision to participate in the RDSA. 12. The Governmental Entity understands and acknowledges that nothing herein is intended to modify in any way the terms of any of the RDSA, to which Governmental Entity hereby agrees. To the extent this Combined Participation Form is interpreted differently from the RDSA in any respect, the RDSA controls. I have all necessary power and authorization to execute this Combined Participation Form on behalf of the Governmental Entity. Signature: Name: Alvin Fruga Mayor Title: Date: 4/14/2026 G-3 From: Tony Puckett To: Lombardi, Julie Cc: Todd Court Subject: Remnant Defendant Settlement Agreement - Resolution Date: Tuesday, March 31, 2026 4:47:41 PM Attachments: imaoe001.Dna imace002.Dna Rem na nt-Exhibit-G-Subd i vis ion -Settlement -Pa iticination-Form-Execution-Cegv 182476553.1. PDF Rem na nt-Defendant-Settle ment-Aareement-Exhibit-D-List-of-ODioid-Remediation-Uses-Execution- Copv1806 .PDF Remnant -Defendant -Settle ment-Aa reement-Execution-CoDv 182476567.1-1. PDF 2076-04 - Seminole Resolution - Approval of Remnant Manufacturer Settlements.docx CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Julie: A Resolution to approve the City's participation in the Remnant Defendants' Settlement Agreement in the opioid litigation is attached. The City should have previously received notice of the remnant defendants' settlement form the settlement claims administrator (Rubris), an overview of this settlement, and a notice from the settlement administrator on the settlement participation form. Also attached are copies of the Remnant Defendant Settlement Agreement, Exhibit G to the settlement which is the settlement participation form, and Exhibit D to the settlement which is the approved abatement uses. The deadline for participation in this settlement agreement is May 4. 2026. The Remnant Defendants' Settlement Agreement is with six opioid manufacturers: (1) Associated Pharmacies, Inc.; (2) JM Smith Corporation; (3) Louisiana Wholesale Drug Company; (4) Morris and Dickson Co.; (5) North Carolina Mutual Wholesale Drug Company, Inc.; and (6) United Natural Foods, Inc. The settlement agreement is a combined settlement with these six companies. Participating subdivisions will release claims against these companies, and their affiliates. Subdivisions which filed suits that became part of the opioid MDL are eligible to participate in this settlement, regardless of whether a subdivisions named each of these defendants in its suit. The settlement will cause the six companies to pay a combined gross amount of $97,625,000 in cash for purposes of abating the opioid epidemic. The settlement agreement provides a one-time settlement payment to each eligible entity. Payments to participating subdivisions will be made after the settlement administrator pays taxes and costs in administration of the settlement, and after a set aside for attorneys' fee (12.5% of the gross settlement amount). We estimate that the net amount to be allocated to participating subdivisions will be approximately $83,625,000. This settlement does not include state Attorney Generals and does not allocate any amount to a state. The settlement's allocations to subdivisions are listed in Exhibit E to the settlement agreement. Owasso's allocation percentage is 0.0127209379%. This will result in an estimated gross allocation of $10,537 to Owasso. The settlement allocation received by the City must be used for Core Strategies and Approved Uses pursuant to Exhibit D of the settlement agreement, which is the same as Exhibit E on opioid remediation uses in the previous opioid settlements. The settlement funds will be distributed only to an eligible entity that participates by signing and returning the Combined Subdivision Participation and Release Form by the deadline of Monday. May 2026. This is the deadline for the City to submit its participation form to the settlement administrator. The participation form should be signed in the Docu-Sign platform. By participating in the settlement, subdivisions agree to release their claims related to opioid harms against the six defendants and their affiliates, to dismiss its claims against any of the six remnant defendants and their affiliates, and to use the settlement funds it receives to abate the opioid epidemic through the approved uses in Exhibit D. A PDF copy of the participation form is Exhibit G to the settlement, and is attached, as mentioned. After your review, please place the Resolution to approve participation in the Remnant Defendant Settlement Agreement on an upcoming Council meeting agenda in time to meet the May 4. 2026, participation deadline. We will not plan to attend the Council meeting unless you request us to attend. Let us know if you have any questions. Tony Tony Puckett Attorney (405) 552-2251 phone (405) 228-7451 fax IVILAFEE:-'TAFI- ath Floor, Two Leadership Square 211 N Robinson Ave Oklahoma City, Oklahoma 73102 tone. ouckettPmcafeetaft.com www.mcafeetaft.com This email is sent by McAfee &Taft, a law firm, and may contain information that is privileged or confidential. If you received this email in error, nnlease notify the sender by reply email and delete the email and any attachments. If you area client of McAfee & Taft, you should not share this email with others. Sharing this email may result in a loss of the attorney -client privilege. EXHIBIT D List of Opioid Remediation Uses Schedule A Core Strategies Participating Subdivisions shall choose from among the abatement strategies listed in Schedule B. However, priority shall be given to the following core abatement strategies ("Core Strategies"). A. NALOXONE OR OTHER FDA -APPROVED DRUG TO REVERSE OPIOID OVERDOSES Expand'' training for first responders, schools, community support groups and families; and 2. Increase distribution to individuals who are uninsured or whose insurance does not cover the needed service. B. MEDICATION -ASSISTED TREATMENT ("MAT") DISTRIBUTION AND OTHER OPIOID-RELATED TREATMENT Increase distribution of MAT to individuals who are uninsured or whose insurance does not cover the needed service; 2. Provide education to school -based and youth -focused programs that discourage or prevent misuse; Provide MAT education and awareness training to healthcare providers, EMTs, law enforcement, and other first responders; and 4. Provide treatment and recovery support services such as residential and inpatient treatment, intensive outpatient treatment, outpatient therapy or counseling, and recovery housing that allow or integrate medication and with other support services. C. PREGNANT & POSTPARTUM WOMEN ' As used in this Exhibit D, words like "expand," "fund," "provide" or the like shall not indicate a preference for new or existing programs. D-I Revised 125125 Expand Screening, Brief Intervention, and Referral to Treatment ("SBIRT") services to non -Medicaid eligible or uninsured pregnant women; 2. Expand comprehensive evidence -based treatment and recovery services, including MAT, for women with co- occurring Opioid Use Disorder ("OUD") and other Substance Use Disorder ("SUD")/Mental Health disorders for uninsured individuals for up to 12 months postpartum; and 3. Provide comprehensive wrap -around services to individuals with OUD, including housing, transportation, job placement/training, and childcare. D. EXPANDING TREATMENT FOR NEONATAL ABSTINENCE SYNDROME ("NAS") Expand comprehensive evidence -based and recovery support for NAS babies; Expand services for better continuum of care with infant- need dyad; and 3. Expand Ion, --term treatment and services for medical monitoring of NAS babies and their families. E. EXPANSION OF WARM HAND-OFF PROGRAMS AND RECOVERY SERVICES Expand services such as navigators and on -call teams to begin MAT in hospital emergency departments; 2. Expand warm hand-off services to transition to recovery services; Broaden scope of recovery services to include co-occurring SUD or mental health conditions; 4. Provide comprehensive wrap -around services to individuals in recovery, including housing, transportation, job placement/training, and childcare; and 5. Hire additional social workers or other behavioral health workers to facilitate expansions above. TREATMENT FOR INCARCERATED POPULATION D-2 Revised 12/22/25 Provide evidence -based treatment and recovery support, including MAT for persons with OUT) and co-occurring SUD/MH disorders within and transitioning out of the criminal justice system; and Increase funding forjails to provide treatment to inmates with OUD. G. PREVENTION PROGRAMS 1. Funding for media campaigns to prevent opioid use (similar to the FDA's "Real Cost" campaign to prevent youth from misusing tobacco); 2. Funding for evidence -based prevention programs in schools; 3. Funding for medical provider education and outreach regarding best prescribing practices for opioids consistent with the 2016 CDC guidelines, including providers at hospitals (academic detailing); 4. Funding for community drug disposal programs; and Funding and training for first responders to participate in pre- arrest diversion programs, post -overdose response teams, or similar strategies that connect at -risk individuals to behavioral health services and supports. H. EXPANDING SYRINGE SERVICE PROGRAMS Provide comprehensive syringe services programs with more wrap -around services, including linkage to OUD treatment, access to sterile syringes and linkage to care and treatment of infectious diseases. EVIDENCE -BASED DATA COLLECTION AND RESEARCH ANALYZING THE EFFECTIVENESS OF THE ABATEMENT STRATEGIES WITHIN THE STATE Schedule B Approved Uses Support treatment of Opioid Use Disorder (OUD) and any co-occurring Substance Use Disorder or Mental Health (SUD/MH) conditions through evidence -based or evidence -informed programs or strategies that may include, but are not limited to, the following: PART ONE: TREATMENT A. TREAT OPIOID USE DISORDER (OUD) D-3 Revised 12/22/25 Support treatment of Opioid Use Disorder ("OUD") and any co-occurring Substance Use Disorder or Mental Health ("SUD/MH") conditions through evidence -based or evidence- informed programs or strategies that may include, but are not limited to, those that:d 1. Expand availability of treatment for OUD and any co-occurring SUD/MH conditions, including all forms of Medication -Assisted Treatment ('MAT") approved by the U.S. Food and Drug Administration. 2. Support and reimburse evidence -based services that adhere to the American Society of Addiction Medicine ("ASAM") continuum of care for OUD and any co-occurring SUD/MH conditions. 3. Expand telehealth to increase access to treatment for OUD and any co- occurring SUD/MH conditions, including MAT, as well as counseling, psychiatric support, and other treatment and recovery support services. 4. Improve oversight of Opioid Treatment Programs ("OTPs") to assure evidence -based or evidence -informed practices such as adequate methadone dosing and tow threshold approaches to treatment. 5. Support mobile intervention, treatment, and recovery services, offered by qualified professionals and service providers, such as peer recovery coaches, for persons with OUD and any co-occurring SUD/MH conditions and for persons who have experienced an opioid overdose. 6. Provide treatment of trauma for individuals with OUD (e.g., violence, sexual assault, human trafficking, or adverse childhood experiences) and family members (e.g., surviving family members after an overdose or overdose fatality), and training of health care personnel to identify and address such trauma. 7. Support evidence -based withdrawal management services for people with OUD and any co-occurring mental health conditions. 8. Provide training on MAT for health care providers, first responders, students, or other supporting professionals, such as peer recovery coaches or recovery outreach specialists, including telementoring to assist community -based providers in rural or underserved areas. 4 As used in this Schedule B, words like "expand," "fund," "provide" or the like shall not indicate a preference for new or existing programs. D-4 Revised 12/22/25 9. Support workforce development for addiction professionals who work with persons with OUD and any co-occurring SUD IVIH conditions. 10. Offer fellowships for addiction medicine specialists for direct patient care, instructors, and clinical research for treatments. It. Offer scholarships and supports for behavioral health practitioners or workers involved in addressing OUD and any co-occurring SUD/MH or mental health conditions, including, but not limited to, training, scholarships, fellowships, loan repayment programs, or other incentives for providers to work in rural or underserved areas. 12. Provide funding and training for clinicians to obtain a waiver under the federal Drug Addiction Treatment Act of 2000 ("DATA 2000") to prescribe MAT for OUD, and provide technical assistance and professional support to clinicians who have obtained a DATA 2000 waiver. 13. Disseminate web -based training curricula, such as the American Academy of Addiction Psychiatry's Provider Clinical Support Service-Opioids web - based training curriculum and motivational interviewing. 14. Develop and disseminate new curricula, such as the American Academy of Addiction Psychiatry's Provider Clinical Support Service for Medication -Assisted Treatment. B. SUPPORT PEOPLE IN TREATMENT AND RECOVERY Support people in recovery from OUD and any co-occurring SUD/MH conditions through evidence -based or evidence -informed programs or strategies that may include, but are not limited to, the programs or strategies that: 1. Provide comprehensive wrap -around services to individuals with OUD and any co- occurring SUD/MH conditions, including housing, transportation, education, job placement, job training, or childcare. 2. Provide the full continuum of care of treatment and recovery services for OUD and any co-occurring SUD/MH conditions, including supportive housing, peer support services and counseling, community navigators, case management, and connections to community -based services. 3. Provide counseling, peer -support, recovery case management and residential treatment with access to medications for those who need it to persons with OUD and any co-occurring SUD/MH conditions. D-5 Revised 12/22/25 4. Provide access to housing for people with OUD and any co-occurring SUD/MH conditions, including supportive housing, recovery housing, housing assistance programs, training for housing providers, or recovery housing programs that allow or integrate FDA -approved mediation with other support services. Provide community support services, including social and legal services, to assist in deinstitutionalizing persons with OUD and any co-occurring SUD/MH conditions. 6. Support or expand peer -recovery centers, which may include support groups, social events, computer access, or other services for persons with OUD and any co- occurring SUD/MH conditions. 7. Provide or support transportation to treatment or recovery programs or services for persons with OUD and any co-occurring SUD/MH conditions. 8. Provide employment training or educational services for persons in treatment for or recovery from OUD and any co-occurring SUD/MH conditions. 9. Identify successful recovery programs such as physician, pilot, and college recovery programs, and provide support and technical assistance to increase the number and capacity of high -quality programs to help those in recovery. 10. En. -age non -profits, faith -based communities, and community coalitions to support people in treatment and recovery and to support family members in their efforts to support the person with OUD in the family. 11. Provide training and development of procedures for government staff to appropriately interact and provide social and other services to individuals with or in recovery from OUD, including reducing stigma. 12. Support stigma reduction efforts regarding treatment and support for persons with OUD, including reducing the stigma on effective treatment. 13. Create or support culturally appropriate services and programs for persons with OUD and any co-occurring SUD/MH conditions, including new Americans. 14. Create and/or support recovery high schools. 15. Hire or train behavioral health workers to provide or expand any of the services or supports listed above. D-6 Revised 12/22/25 C. CONNECT PEOPLE WHO NEED HELP TO THE HELP THEY NEED (CONNECTIONS TO CARE) Provide connections to care for people who have —or are at risk of developing— OUD and any co-occurring SUD/MH conditions through evidence -based or evidence -informed programs or strategies that may include, but are not limited to, those that: I. Ensure that health care providers are screening for OLD and other risk factors and know how to appropriately counsel and treat (or refer if necessary) a patient for OUD treatment. 2. Fund SBIRT programs to reduce the transition from use to disorders, including SBIRT services to pregnant women who are uninsured or not eligible for Medicaid. 3. Provide training and long-term implementation of SBIRT in key systems (health, schools, colleges, criminal justice, and probation), with a focus on youth and young adults when transition from misuse to opioid disorder is common. 4. Purchase automated versions of SBIRT and support ongoing costs of the technology. 5. Expand services such as navigators and on -call teams to begin MAT in hospital emergency departments. 6. Provide training for emergency room personnel treating opioid overdose patients on post -discharge planning, including community referrals for MAT, recovery case management or support services. 7. Support hospital programs that transition persons with OUD and any co- occurring SUD/MH conditions, or persons who have experienced an opioid overdose, into clinically appropriate follow-up care through a bridge clinic or similar approach. 8. Support crisis stabilization centers that serve as an alternative to hospital emergency departments for persons with OUD and any co-occurring SUD/MH conditions or persons that have experienced an opioid overdose. 9. Support the work of Emergency Medical Systems, including peer support specialists, to connect individuals to treatment or other appropriate services following an opioid overdose or other opioid-related adverse event. D-7 Revised 1222125 10. Provide funding for peer support specialists or recovery coaches in emergency departments, detox facilities, recovery centers, recovery housing, or similar settings; offer services, supports, or connections to care to persons with OUD and any co- occurring SUD/MH conditions or to persons who have experienced an opioid overdose. 11. Expand warin hand-off services to transition to recovery services. 12. Create or support school -based contacts that parents can engage with to seek immediate treatment services for their child; and support prevention, intervention, treatment, and recovery programs focused on young people. 13. Develop and support best practices on addressing OUD in the workplace. 14. Support assistance programs for health care providers with OUD. 15. Engage non -profits and the faith community as a system to support outreach for treatment. 16. Support centralized call centers that provide information and connections to appropriate services and supports for persons with OUD and any co- occurring SUD/MH conditions. D. ADDRESS THE NEEDS OF CRIMINAL JUSTICE -INVOLVED PERSONS Address the needs of persons with OUD and any co-occurring SUD/MH conditions who are involved in, are at risk of becoming involved in, or are transitioning out of the criminal justice system through evidence -based or evidence -informed programs or strategies that may include, but are not limited to, those that: Support pre -arrest or pre -arraignment diversion and deflection strategies for persons with OUD and any co-occurring SUD/MH conditions, including established strategies such as: 1. Self -referral strategies such as the Angel Programs or the Police Assisted Addiction Recovery Initiative ("PAARI"); 2. Active outreach strategies such as the Drug Abuse Response Team ("DART') model; "Naloxone Plus" strategies, which work to ensure that individuals who have received naloxone to reverse the effects of an overdose are then linked to treatment programs or other appropriate services; D-8 Revised 1222/25 4. Officer prevention strategies, such as the Law Enforcement Assisted Diversion ("LEAD") model; 5. Officer intervention strategies such as the Leon County, Florida Adult Civil Citation Network or the Chicago Westside Narcotics Diversion to Treatment Initiative; or 6. Co -responder and/or alternative responder models to address OUD-related 911 calls with greater SUD expertise. Support pre-trial services that connect individuals with OUD and any co- occurring SUD/MH conditions to evidence -informed treatment, including MAT, and related services. 3. Support treatment and recovery courts that provide evidence -based options for persons with OUD and any co-occurring SUD/MH conditions. 4. Provide evidence -informed treatment, including MAT, recovery support, harm reduction, or other appropriate services to individuals with OLD and any co- occurring SUD/MH conditions who are incarcerated in jail or prison. 5. Provide evidence -informed treatment, including MAT, recovery support, harm reduction, or other appropriate services to individuals with OUD and any co- occurring SUD/MH conditions who are leaving jail or prison or have recently left jail or prison, are on probation or parole, are under community corrections supervision, or are in re-entry programs or facilities. 6. Support critical time interventions ("CTP'), particularly for individuals living with dual -diagnosis OUD/serious mental illness, and services for individuals who face immediate risks and service needs and risks upon release from correctional settings. Provide training on best practices for addressing the needs of criminal justice- involved persons with OUD and any co-occurring SUD/MH conditions to law enforcement, correctional, orjudicial personnel or to providers of treatment, recovery, harm reduction, case management, or other services offered in connection with any of the strategies described in this section. E. ADDRESS THE NEEDS OF PREGNANT OR PARENTING WOMEN AND THEIR FAMILIES, INCLUDING BABIES WITH NEONATAL ABSTINENCE SYNDROME D-9 Revised 12/22/25 Address the needs of pregnant or parenting women with OUD and any co- occurring SUD/MH conditions, and the needs of their families, including babies with neonatal abstinence syndrome ("NAS"), through evidence -based or evidence -informed programs or strategies that may include, but are not limited to, those that: 1. Support evidence -based or evidence -informed treatment, including MAT, recovery services and supports, and prevention services for pregnant women -or women who could become pregnant -who have OUD and any co-occurring SUD/MH conditions, and other measures to educate and provide support to families affected by Neonatal Abstinence Syndrome. 2. Expand comprehensive evidence -based treatment and recovery services, including MAT, for uninsured women with OUD and any co-occurring SUD/MH conditions for up to 12 months postpartum. 3. Provide training for obstetricians or other healthcare personnel who work with pregnant women and their families regarding treatment of OUD and any co-occurring SUD/MH conditions. 4. Expand comprehensive evidence -based treatment and recovery support for NAS babies; expand services for better continuum of care with infant -need dyad; and expand long-term treatment and services for medical monitoring of NAS babies and their families. 5. Provide training to health care providers who work with pregnant or parenting women on best practices for compliance with federal requirements that children born with NAS get referred to appropriate services and receive a plan of safe care. 6. Provide child and family supports for parenting women with OUD and any co- occurring SUD/MH conditions. Provide enhanced family support and child care services for parents with OUD and any co-occurring SUD/MH conditions. S. Provide enhanced support for children and family members suffering trauma as a result of addiction in the family; and offer trauma -informed behavioral health treatment for adverse childhood events. 9. Offer home -based wrap -around services to persons with OUD and any co- occurring SUD/MH conditions, including, but not limited to, parent skills training. D-10 Revised 12/22/25 10. Provide support for Children's Services -Fund additional positions and services, including supportive housing and other residential services, relating to children being removed from the home and/or placed in foster care due to custodial opioid use. PART TWO: PREVENTION PREVENT OVER -PRESCRIBING AND ENSURE APPROPRIATE PRESCRIBING AND DISPENSING OF OPIOIDS Support efforts to prevent over -prescribing and ensure appropriate prescribing and dispensing of opioids through evidence -based or evidence -informed programs or strategies that may include, but are not limited to, the following: 1. Funding medical provider education and outreach regarding best prescribing practices for opioids consistent with the Guidelines for Prescribing Opioids for Chronic Pain from the U.S. Centers for Disease Control and Prevention, including providers at hospitals (academic detailing). 2. Training for health care providers regarding safe and responsible opioid prescribing, dosing, and tapering patients off opioids. 3. Continuing Medical Education (CME) on appropriate prescribing of opioids. 4. Providing Support for non-opioid pain treatment alternatives, including training providers to offer or refer to multi -modal, evidence -informed treatment of pain. 5. Supporting enhancements or improvements to Prescription Drug Monitoring Programs ("PDMPs"), including, but not limited to, improvements that: Increase the number of prescribers using PDMPs; 2. Improve point -of -care decision -making by increasing the quantity, quality, or format of data available to prescribers using PDMPs, by improving the interface that prescribers use to access PDMP data, or both; or Enable states to use PDMP data in support of surveillance or intervention strategies, including MAT referrals and follow-up for individuals identified within PDMP data as likely to experience D-11 Revised 12/22/25 OUD in a manner that complies with all relevant privacy and security laws and rules. Ensuring PDMPs incorporate available overdose/naloxone deployment data, including the United States Department of Transportation's Emergency Medical Technician overdose database in a manner that complies with all relevant privacy and security laws and rules. Increasing electronic prescribing to prevent diversion or forgery. 8. Educating dispensers on appropriate opioid dispensing- G. PREVENT MISUSE OF OPIOIDS Support efforts to discourage or prevent misuse of opioids through evidence - based or evidence -informed programs or strategies that may include, but are not limited to, the following: 1. Funding media campaigns to prevent opioid misuse. 2. Corrective advertising or affirmative public education campaigns based on evidence. 3. Public education relating to drug disposal. 4. Drug take -back disposal or destruction programs. 5. Funding community anti -drug coalitions that engage in drug prevention efforts. 6. Supporting community coalitions in implementing evidence -informed prevention, such as reduced social access and physical access, stigma reduction -including staffing, educational campaigns, support for people in treatment or recovery, or training of coalitions in evidence -informed implementation, including the Strategic Prevention Framework developed by the U.S. Substance Abuse and Mental Health Services Administration ("SAMHSA"). Engaging non -profits and faith -based communities as systems to support prevention. 8. Funding evidence -based prevention programs in schools or evidence - informed school and community education programs and campaigns for students, families, school employees, school athletic programs, parent - teacher and student associations, and others. D-12 Revised 12/22/25 School -based or youth -focused programs or strategies that have demonstrated effectiveness in preventing drug misuse and seem likely to be effective in preventing the uptake and use of opioids. 10. Create or support COMM Lill ity-based education or intervention services for families, youth, and adolescents at risk for OUD and any co-occurring SUD/MFI conditions. 11. Support evidence -informed programs or curricula to address mental health needs of young people who may be at risk of misusing opioids or other drugs, including emotional modulation and resilience skills. 12. Support greater access to mental health services and supports for young people, including services and supports provided by school nurses, behavioral health workers or other school staff, to address mental health needs in Young people that (when not properly addressed) increase the risk of opioid or another drug misuse. H. PREVENT OVERDOSE DEATHS AND OTHER HARMS (HARM REDUCTION) Support efforts to prevent or reduce overdose deaths or other opioid-related harms through evidence -based or evidence -informed programs or strategies that may include, but are not limited to, the following: 1. Increased availability and distribution of naloxone and other drugs that treat overdoses for first responders, overdose patients, individuals with OUD and their friends and family members, schools, community navigators and outreach workers, persons being released from jail or prison, or other members of the general public. 2. Public health entities providing free naloxone to anyone in the community. 3. Training and education regarding naloxone and other drugs that treat overdoses for first responders, overdose patients, patients taking opioids, families, schools, community support groups, and other members of the general public. 4. Enabling school nurses and other school staff to respond to opioid overdoses, and provide them with naloxone, training, and support. 5. Expanding, improving, or developing data tracking software and applications for overdoses/naloxone revivals. 6. Public education relating to emergency responses to overdoses. D-13 Revised 12/22/25 7. Public education relating to immunity and Good Samaritan laws. Educating first responders regarding the existence and operation of immunity and Good Samaritan laws. Syringe service programs and other evidence -informed programs to reduce harms associated with intravenous drug use, including supplies, staffing, space, peer support services, referrals to treatment, fentanyl checking, connections to care, and the full range of harm reduction and treatment services provided by these programs. 10. Expanding access to testing and treatment for infectious diseases such as HIV and Hepatitis C resulting from intravenous opioid use. 11. Supporting mobile units that offer or provide referrals to harm reduction services, treatment, recovery supports, health care, or other appropriate services to persons that use opioids or persons with OUD and any co- occurring SUD/MH conditions. 12. Providing training in harm reduction strategies to health care providers, students, peer recovery coaches, recovery outreach specialists, or other professionals that provide care to persons who use opioids or persons with OUD and any co-occurring SUD/MH conditions. 13. Supporting screening for fentanyl in routine clinical toxicology testing. PART THREE: OTHER STRATEGIES I. FIRST RESPONDERS In addition to items in section C, D and H relating to first responders, support the following: 1. Education of law enforcement or other first responders regarding appropriate practices and precautions when dealing with fentanyl or other drugs. 2. Provision of wellness and support services for first responders and others who experience secondary trauma associated with opioid-related emergency events. LEADERSHIP, PLANNING AND COORDINATION D-14 Revised 1202/25 Support efforts to provide leadership, planning, coordination, facilitations, training and technical assistance to abate the opioid epidemic through activities, programs, or strategies that may include, but are not limited to, the following: 1. Statewide, regional, local or community regional planning to identify root causes of addiction and overdose, goals for reducing liarnts related to the opioid epidemic, and areas and populations with the greatest needs for treatment intervention services, and to support training and technical assistance and other strategies to abate the opioid epidemic described in this opioid abatement strategy list. 2. A dashboard to (a) share reports, recommendations, or plans to spend opioid settlement fiords; (b) to show how opioid settlement funds have been spent; (c) to report program or strategy outcomes; or (d) to track, share or visualize key opioid- or health -related indicators and supports as identified through collaborative statewide, regional, local or community processes. Invest in infrastructure or staffing at government or not -for -profit agencies to support collaborative, cross -system coordination with the purpose of preventing overprescribing, opioid misuse, or opioid overdoses, treating those with OUD and any co-occurring SUD/MH conditions, supporting them in treatment or recovery, connecting them to care, or implementing other strategies to abate the opioid epidemic described in this opioid abatement strategy list. 4. Provide resources to staff government oversight and management of opioid abatement programs. K. TRAINING In addition to the training referred to throughout this document, support training to abate the opioid epidemic through activities, programs, or strategies that may include, but are not limited to, those that: 1. Provide funding for staff training or networking programs and services to improve the capability of government, community, and not -for -profit entities to abate the opioid crisis. Support infrastructure and staffing for collaborative cross -system coordination to prevent opioid misuse, prevent overdoses, and treat those with OUD and any co- occurring SUD/MH conditions, or implement other strategies to abate the opioid epidemic described in this opioid abatement strategy list (e.g., health care, primary care, pharmacies, PDMPs, etc.). L. RESEARCH D-15 Revised 12/22/25 Support opioid abatement research that may include, but is not limited to, the following: 1. Monitoring, surveillance, data collection and evaluation of programs and strategies described in this opioid abatement strategy list. 2. Research non-opioid treatment of chronic pain. 3. Research on improved service delivery for modalities such as SBIRT that demonstrate promising but mixed results in populations vulnerable to opioid use disorders. 4. Research on novel harm reduction and prevention efforts such as the provision of fentanyl test strips. 5. Research on innovative supply-side enforcement efforts such as improved detection of mail -based delivery of synthetic opioids. 6. Expanded research on swift/certain/fair models to reduce and deter opioid misuse within criminal justice populations that build upon promising approaches used to address other substances (e.g., Hawaii HOPE and Dakota 24/7). 7. Epidemiological surveillance of OUD-related behaviors in critical populations, including individuals entering the criminal justice system, including, but not limited to approaches modeled on the Arrestee Drug Abuse Monitoring ("ADAM") system. 8. Qualitative and quantitative research regarding public health risks and harm reduction opportunities within illicit drug markets, including surveys of market participants who sell or distribute illicit opioids. 9. Geospatial analysis of access barriers to MAT and their association with treatment engagement and treatment outcomes. D-16 Revised 12/22/25 TO: The Honorable Mayor and City Council The Honorable Chair and Trustees- Owasso Public Works Authority The Honorable Chair and Trustees - Owasso Public Golf Authority FROM: Carly Novozinsky, Finance Director SUBJECT: City/Authority Manager Authorization to Approve Claims DATE: April 10, 2026 Due to the cancellation of the April 21, 2026, City Council, Owasso Public Works Authority, and Owasso Public Golf Authority meetings, authorization to approve claims is necessary. RECOMMENDATION: City staff recommends authorizing the City/Authority Manager to approve claims between April 8, 2026, and April 21, 2026, due to the cancellation of the April 21, 2026, meetings of the Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority with said claims to be presented under the Official Notices section of the May 5, 2026, agendas. ► sd TO: The Honorable Mayor and City Council FROM: Wendy Kramer, City Planner SUBJECT: Final Plat -MCD Owasso #0350474 DATE: April 10, 2026 BACKGROUND: The Community Development Department received an application for review and approval of a final plat for MCD Owasso #0350474, a proposed commercial subdivision. The subject property is located north of the northeast corner of East 861h Street North and North 145th East Avenue and is zoned Commercial Shopping (CS) under OPUD-15A. SUBJECT PROPERTY/PROJECT DATA: Property Size 1.136 acres +/- Current Zoning Commercial Shopping (CS) Present Use Vacant Proposed Use Commercial Lots/Blocks 1 Lot/l Block Land Use Master Plan Commercial Within a Planned Unit Development PUD ? Yes, OPUD-15A Within an Overlay District? No Water Provider Rogers County Rural Water District #3 Applicable Paybacks Storm Siren Fee ($50.00 per acre) Elm Creek Relief Payback Area $1,580.00 per acre ANALYSIS: • The subject property was annexed into the Owasso city limits with Ordinance 582 in 1998. • This is a one (1) lot, one (1) block combined preliminary/final plat for a commercial development. o The proposed lot, as depicted on this plat, meets the bulk and area requirements stipulated in the Owasso Zoning Code and OPUD-15A document for CS -zoned property. • The Owasso Planning Commission will review the preliminary plat for this subject property at their regular meeting on April 13, 2026. • There will be one (1) point of access for this subdivision off of North 145th East Avenue. o The proposed access point appears to meet the separation requirements from other surrounding points of access outlined in Chapter 11 of the Owasso Zoning Code. o The plat also depicts a mutual access easement running north -south, adjacent to North 145th East Avenue, to facilitate access to surrounding properties. • Detention and drainage for the subject property will be provided via a forty-eight (48)-foot drainage easement located along the eastern boundary of the property. • Perimeter and interior utility easements are shown on the plat, allowing utility companies adequate access to service the subdivision. Final Plat - MCD Owasso #0350474 Page 2 • The City of Owasso will provide police, fire, ambulance, and sanitary sewer services to the property. Rogers County Rural Water District #3 will provide water services. • Any development that occurs on the subject property must adhere to all subdivision, zoning, and engineering requirements. SURROUNDING ZONING AND LAND USE: Direction Zoning Use Land Use Plan Jurisdiction North Residential Multi -Family Vacant Commercial City of Owasso South Commercial Shopping Commercial Commercial City of Owasso East Residential M) lti-Family Vacant Commercial City of Owasso Commercial Shopping Vacant / Commercial / West (CS) / Residential Single Residential Residential City of Owasso Family RS-2 Subdivision PLANNING COMMISSION: The Owasso Planning Commission will review this item at their regularly scheduled meeting on April 13, 2026, ATTACHMENTS: Aerial Map Final Plat - MCD Owasso #0350474 M 1 \ 4 eF 9C11n r' F 1 - C� Ctd � � f .. y-i'.1: it* fi •• FF 3�-9 erg_ rtx - \ g m 8 8li a 8 m " x MIN 91 aoC; g UJ I � a a ►7 0 0 +a i 9#g R $ z[ qq ry4Y vl� we$ g's 3 4 jge#' p¢ ce z 3" u EgE.vy ¢�s s.n E, 32 . g ` RIP g 5� z I II II I I I V � II II I a I y I I --a-------------------------- --- �_�------ _--- gg� 8---------- — sA ------ � ti9 — -- -- �3 nm RlllµsL—[.IOX .Z —eppl ypp ---- - ------ - - - -- - ------ - - - I "b e w 7 Y satlgB a.�fx �q '9e3�3®e� tly fr z `4 Eeb 9 Mgtl kI saycw� s�xga'g_ a" g ss g 5 s= aa3aSF`z g�E tie = 'a:: py: y a �sdc w 4 e 9g6wgCNN got a k Ayye a S Y 9 x3 [K zap aFg � tl a.rs i o dw"<$g8gsa tl xg¢ �e a� at 'g'Egi °g2dv a[j@ �Yaqq 4$y s56 s zg geya a y ia QQ Na iri 8 "m �5 E 9ga E - ail w bwapgtl s'a aser. vn a axs ' s`x ° ga t ifig 3 ¢ 4 ams$ 3gae,xw w x s-$ ° yu mm i Sgc etl� a has fa°j'g-%a xg3 Ep vg $g4 $O��xxx 9�aedP P Pgi'Sx �a, a$ [a � _` g g• w a� x - s`g g � e S NY.wa tliw wiEx agawa, �x@ a, aiEGE.w§� r3 fig Zy MOW g « w s a :� a4 t JJdy�GSE V $ag 9 � e Ow s�g$ � a'9 % e is 4 �od,i 59Meg .-�� �_tl ps tg E: g ix g P gig J-0 g"tloxm 8 s g HH 9 kY 6 £-8 pi sdd Hgo Nil M �6, Ns,1 a _ asffi 1p�.. p�1jug <a vY ¢- 3 d.wE�aa9gfi9%c9"' iat y€:spq 4 sk°9�4g .3ap2eEE pb 44Ph p@g Ee' a �_i all,4y5'w9 p�gfi�p5=3Y%y� gaa y 3i me 5' G 23 Sq•e_ xjp tl 6a b 9} " =Magi Egse'Y5 l�BsaX 3q, s W WNIN! 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The last amendment to the Zoning Code occurred in 2019 under Ordinance 1152, which added regulations to Chapter 10 ("Overlay Districts") regarding separations between certain uses. o The last comprehensive Code update, affecting multiple chapters, occurred in 2018 under Ordinance 1 131. • The GrOwasso 2035 Land Use Master Plan, adopted in 2022 under Resolution 2022-12, called for a review of the city's regulatory documents, including the Owasso Zoning Code. o Specifically, the "Land Use" Plan Element contains two sub -goals related to Zoning Code review. • One sub -goal involved an audit to identify ways to streamline processes for "missing -middle" housing development. • The other sub -goal outlined a broader audit to bring the Code closer to recognized best planning practices. PROCESS: • Community Development staff began a full review of all portions of the current Zoning Code in mid-2024, incorporating a concurrent review of planning literature and peer community codes within Oklahoma. o The audit and subsequent drafting were completed entirely in-house, representing hundreds of staff hours. o A consolidated list of potential updates was created based on staff's findings from the audit. Most amendments addressed goals from the GrOWasso 2035 Land Use Master Plan, including removing barriers to housing or codifying internal policies or best practices. o An abbreviated version of the proposed updates was presented to the Owasso Planning Commission at the December 8, 2025, regular meeting, after which staff received extensive feedback from one Commission member. • Staff then drafted proposed amendments to all 21 chapters of the Zoning Code and the appendices. Drafting concluded in early 2026, and staff review is ongoing. o A summary of major proposed changes is provided below. This list is not exhaustive, and the attached red -lined draft should be consulted for all specific proposed amendments to each Section and Chapter. Page 2 Proposed Zoning Code Amendments PROPOSED AMENDMENTS TO THE ZONING CODE: • Overall Use Case Updates: o Codify the existing cumulative approach to allowed uses, whereby uses permitted in less intense districts are allowed by -right in more intense districts (e.g., Office (0) uses allowed in Commercial Shopping (CS). o Designate Residential Mobile Home Park (RMH), Commercial General (CG), Commercial Heavy (CH), and Industrial Heavy (IH) districts as legacy districts with no new rezonings after adoption of the updated Code. • Housing/Residential Development: o Align definitions of what constitutes "single-family" housing with those seen in the International Residential Building Code (IRC). o Remove the Planned Unit Development (PUD) requirement for all multi -family developments, unless exceeding maximum density allowances in that given zoning district or being true mixed -use. o Reduce minimum lot widths and sizes for single-family zoning districts to increase flexibility in neighborhood design. o Increase maximum residential accessory structure footprint from 500 to 1,000 square feet. • Desian Standards: o Remove minimum lot width requirements in all commercial zoning districts. o Add language regulating site design, landscaping, screening, and fa(;ade materials in the Public Facilities (PF) zoning district. o Clarify site plan review process and requirements. o Revise design standards for multi -family developments in light of potential changes to PUD requirements. o Codify temporary use allowances for all zoning districts, and revise Temporary Use Permit (TUP) requirements to align with new State food truck laws. • Telecoms and Alternative Energy: o Add general use and design regulations for solar panels, battery energy storage systems (BESS), and electric vehicle (EV) charging stations. • Parkina: o Require bike racks for all new developments, except single-family uses. o Add regulations for on -street public parking stalls to mirror current off-street parking regulations. o Allow EV charging station spots to count towards minimum parking requirements. o Incentivize shared -parking or low -impact design principles to reduce minimum requirements. • Sianaae: o Add temporary signage regulations, including allowances, design standards, and permitting processes. Page 3 Proposed Zoning Code Amendments o Revise relevant sections to align with current signage case law. • Clarifying Updates: o Improve grammar, clarity, and consistency for easier public understanding. o Revise or remove vague, conflicting, or outdated provisions. o Update and renumber visual aids, drawings, and tables. o Revise Definitions sections as needed. o Consolidate non -conformity language into one chapter and all screening requirements into another. PUBLIC INPUT: • A red -lined draft of the Zoning Code was posted to the City's website in mid -March with a survey for public feedback. This feedback survey will remain open until early May. Feedback will be presented to the Planning Commission and City Council. • Two public input meetings were held at City Hall: o March 23, 2026: 1 attendee (a Planning Commissioner) o April 2, 2026: 1 attendee (a Planning Commissioner) o Feedback from these meetings will be presented to the Planning Commission and City Council for consideration. ATTACHMENT: Red -Lined Draft of Owasso Zoning Code (excluding title page and table of contents) TO: The Honorable Mayor and City Council FROM: H. Dwayne Henderson, PE, City Engineer SUBJECT: City of Owasso Transportation Master Plan -Consultant Selection DATE: April 10, 2026 BACKGROUND: • In 2015, the City of Owasso adopted the first Transportation Master Plan (TMP) for projected improvements to the City's transportation system for 5, 10, and 20 years, and has followed the TMP closely. • Projects implemented since the adoption of the original TMP: Street Name Start End Status E. 861h Street N Main Street Garnett Road 60% Design E. 861h Street N East Service Road West Service Rd Awaiting STP Funding E. 86+h Street N N. 1451h E. Ave N. 161st E. Ave Awaiting Funds E. 861h Street N N. 161st E. Ave Intersection 75% Design E. 961h Street N N. Mingo Road N. Garnett Road 60% Design E. 961h Street N N. Garnett Road US Hwy 169 Bridge Under Const E. 961h Street N US Hwy 169 Bridge N. 129th E. Ave Completed E. 961h Street N N. 145th E. Ave Intersection Going to Bid E. 96+h Street N N. 134th E. Ave N. 145th E. Ave 90% Design E. 106th Street N N. 129th E. Ave Intersection Under Construction E. 106th Street N N. 129th E. Ave N. 145th E. Ave 90% Design E. 116th Street N N. Mingo Road US Hwy 169 Completed Main Street Broadway 11th Street Completed Garnett Road E. 106th Street N E. 116th Street N Under Construction N. 135m E. Ave E. 106th Street N. E. 116M Street N. Completed Transportation Master Plan Consultant Selection Page 2 MASTER PLAN SCOPE: City staff developed a Request for Qualifications, which included a scope of work desired to be included in the project. The scope included a base scope with several additive alternates, which are included below: Base Scope: Evaluate collector roads, service roads, arterial roads for future expansion needs; Evaluate intersection expansions, signalizations, and timing evaluation needs; Interchange on -off ramp evaluations; Railroad solutions at East 76th Street North and the SK&O Railroad; Evaluate future/alternate roadways to reduce traffic congestion in Owasso. Additive Alternate No. 1: A detailed study to determine the lane needs on East 86th Street North from North Garnett Road to North I I91h East Avenue to reduce traffic congestion already being experienced in this road section. Additive Alternate No. 2: Model an updated signal timing plan for East 86th Street North, Mingo to North 129th East Avenue, to determine the most efficient settings for the next 10 years. Additive Alternate No. 3: Provide a sidewalk inventory identifying the gaps in the system. Additive Alternate No. 4: Determine and recommend the best locations for future on -street parking in the downtown area. Additive Alternate No. 5: Evaluate the INCOG Go Plan for multi -model traffic and incorporate the suggested Owasso needs into the TMP. Additive Alternate No. 6: Provide an inventory of missing or non-ADA Ramps in the system. SELECTION PROCESS: Six (6) engineering firms were invited to prepare Statements of Qualifications (SOQs) for the project. The firms that selected to participate were the following: Kimley - Horn, Tulsa, Freese -Nichols, Tulsa Garver, Tulsa HDR, Tulsa WSB, Tulsa Olsson, Tulsa After evaluation of the SOQs, staff conducted interviews with a selected short-list of firms, which included: Kimley- Horn, Tulsa Freese -Nichols, Tulsa Garver, Tulsa Based on the SOQs and interviews, the staff negotiated a fee with Kimley Horn of $400,000 to perform the Base Scope, and Additive Alternatives Numbers 1, 2, 3, and 4. 14L171.[4 Funding is available in the Half -Penny Sales Tax Fund (Streets) ATTACHMENT: Draft Agreement for Engineering Services AGREEMENT FOR ENGINEERING SERVICES FOR THE CITY OF OWASSO, OK 2025 TRANSPORTATION MASTER PLAN UPDATE THIS AGREEMENT, made and entered into this day of , 2026 between the City of Owasso, Oklahoma, a Municipal Corporation, of Oklahoma, hereinafter referred to as CITY, and Kimley-Horn and Associates, Inc. hereinafter referred to as ENGINEER; WITNESSETH: WHEREAS, CITY intends to prepare an update to the Transportation Master Plan (TMP), prepare a capacity study for East 861" Street, update traffic signal timing plan for East 86" Street, complete an inventory of sidewalk facilities, and review on -street parking facilities in Downtown Owasso, hereinafter referred to as the PROJECT; and, WHEREAS, CITY requires certain professional services in connection with the PROJECT, hereinafter referred to as the SERVICES; and, WHEREAS, ENGINEER, is prepared to provide such SERVICES; . WHEREAS, funding is available for the PROJECT through the 7,v as3 5 eet Budget; NOW THEREFORE, in consideration of the promises contairC, here {t� p 3 ies hereto agree as follows: 1. SCOPE OF PROJECT. The scope of the PROJECT iss.01 4cribed chrfrent A, SCOPE OF PROJECT, which is attached hereto and incorporated r$nce as pthis AGREEMENT. 2. SERVICES TO BE PERFORMED BY ENGINE �INEE, q11 perform the SERVICES described in Attachment B, SCOPE OF SERVIG�ES, w &is attaclj�d hereto and incorporated by reference as part of this AGREEMENT. i'' P kl 3. CITY'S RESPONSIBILITIES. CITY s ba res r ble ff . matters described in Attachment C, RESPONSIBILITIES OF THE CITY,, ch is att d h io and incorporated by reference as part of this AGREEMENT; 4. COMPENSATION CITY sji 6YEN I ER in accordance with Attachment D, COMPENSATION m�, and further described � 5. SCHEDULE. ENGINE shall perfo " e SERVICES described in Attachment B, SCOPE OF SERVICES, in accordartwith the so Wile set forth in Attachment F, SCHEDULE, attached hereto and incorporated by refe?8', as pa f this AGREEMENT. 6. STANDARD OF PERFORMAN E. ENGINEER shall perform the SERVICES undertaken in a manner consistent with the prevailing accepted standard for similar services with respect to projects of comparable function and complexity and with the applicable laws and regulations published and in effect at the time of performance of the SERVICES. The PROJECT shall be designed and engineered in a good and workmanlike manner and in strict accordance with this AGREEMENT. All engineering work shall be performed by or under the supervision of Professional Engineers licensed in the State of Oklahoma, and properly qualified to perform such engineering services, which qualification shall be subject to review by CITY. Other than the obligation of the ENGINEER to perform in accordance with the foregoing standards, no warranty, either express or implied, shall apply to the SERVICES to be performed by the ENGINEER pursuant to this AGREEMENT or the suitability of ENGINEER'S work product. 7. LIMITATION OF RESPONSIBILITY. T1. ENGINEER shall not be responsible for construction means, methods, techniques, sequences, procedures, or safety precautions and programs in connection with the PROJECT. 8. OPINIONS OF COST AND SCHEDULE. 8.1. Since ENGINEER has no control over the cost of labor, materials, equipment, or services furnished by others, or over contractors', subcontractors', or vendors' methods of determining prices, or over competitive bidding or market conditions, ENGINEER'S cost estimates shall be made on the basis of qualifications and experience as a Professional Engineer. 9. LIABILITY AND INDEMNIFICATION. 9.1. ENGINEER shall defend and indemnify CITY from and against legal liability for damages arising out of the performance of the SERVICES for CITY, including but not limited to any claims, costs, attorney fees, or other expenses of whatever nature where such liability is caused by the negligent act, error, or omission of ENGINEER, or any person or organization for whom ENGINEER is legally liable. Nothing in this paragraph shall make the ENGINEER liable for any damages caused by the CITY or any other contractor or consultant of the CITY. 9.2. ENGINEER shall not be liable to CITY for any special, indirect or consequential damages, such as, but not limited to, loss of revenue, or loss >f anticipated profits. 10. COMPLIANCE WITH LAWS. In performance of the sV S ItGINEER shall comply with applicable regulatory requirements including federal and loc t ' rules, regulations, orders, codes, criteria and standards. ENGINEER shall procuatf18 ermits, s, and licenses necessary to allow ENGINEER to perform the SERVICESINEER 51 not be responsible for procuring permits, certificates, and licenses reqg any cd tfuction unless such responsibilities are specifically assigned to ENGINEER in AttimeiiSCOP SERVICES. 11. INSURANCE. 12 13 11.1. During the performance of Jh ERVIC Under t J AGREEMENT, ENGINEER shall maintain the foil j I g insat d z ' 11.1.1. General Li ({1y Insu with bodily injury limits of not less than $1,000,000 for each occ d nofafss than $1,000,000 in the aggregate, and with property damamits ot{5.., ess 16�100,000 for each occurrence and not less than $100,q in the ag te. 11.1.2. Automje Liability s rance with bodily injury limits of not less than $1,000,000 for each per ess than $1,000,000 for each accident and with property damage limitE9 of less than $100,000 for each accident. 11.1.3. Worker's Compensation Insurance in accordance with statutory requirements and Employers' Liability Insurance with limits of not less than $100,000 for each occurrence. 11.1.4. Professional Liability Insurance to remain in effect during the PROJECT and the term of any legal liability. Professional Liability coverage to be for a minimum of $1,000,000, deductibles subject to approval by CITY. ENGINEER shall furnish CITY certificates of insurance which shall include a provision that such insurance shall not be canceled without at least 30 days written notice to the CITY. OWNERSHIP AND REUSE OF DOCUMENTS. 13.1. All documents, including original drawings, estimates, specifications, field notes and data shall become and remain the property of the CITY. 13.2. CITY'S reuse of such documents without written verification or adaptation by ENGINEER for the specific purpose intended shall be at CITY'S risk. 14. TERMINATION OF AGREEMENT. 14.1. The obligation to continue SERVICES under this AGREEMENT may be terminated by either party upon fifteen days written notice in the event of substantial failure by the other party to perform in accordance with the terms hereof through no fault of the terminating party. 14.2. CITY shall have the right to terminate this AGREEMENT, or suspend performance thereof, for CITY'S convenience upon written notice to ENGINEER; and ENGINEER shall terminate or suspend performance of SERVICES on a schedule acceptable to CITY. In the event of termination or suspension for CITY'S convenience, CITY shall pay ENGINEER for all SERVICES performed to the date of termination in accordance with provisions of Attachment D, COMPENSATION. Upon restart of a suspended project, ENGINEER's contract price and schedule shall be equitably adjusted. 15. NOTICE. Any notice, demand, or request required by or made pursuant to this AGREEMENT shall be deemed properly made if personally delivered in writing or deposited in the United States mail, postage prepaid, to the address specified below. , To ENGINEER: Kimley-Horn and Associ 4727 Gaillardia Oklahoma City, Attention: Luke To CITY: CITY OF OWASSO t Va, 10102 East �1tfeet No'r� Owasso (�Iilfiom%4055 g+P Attention ! r � ublic Works Director 15.1. Nothing contained in this Art§habe trued f estrict the transmission of routine communications, etween sentativ f ENEER and CITY. 8,. 16. UNCONTROLLABLE FORS Nei ITY nor NEER shall be considered to be in default of this AGREEMENT if delaysjl ilure tx rformance shall be due to forces which are beyond the control of the parties in fig ki , of limi , o: fire, flood, earthquakes, storms, lightning, epidemic, war, riot, civil disturbanabotage bility procure permits, licenses, or authorizations from any state, local, or federal ncy or pers r any of the supplies, materials, accesses, or services required to be provided ither Cl j . NGINEER under this AGREEMENT; strikes, work slowdowns or other labor P ban and judicial restraint. m .F 17. SEVERABILITY. If any portion o this AGREEMENT shall be construed by a court of competent jurisdiction as unenforceable, such portion shall be severed herefrom, and the balance of this AGREEMENT shall remain in full force and effect. 18. INTEGRATION AND MODIFICATION. This AGREEMENT includes Attachments A, B, C, D, E, and F and represents the entire and integrated AGREEMENT between the parties; and supersedes all prior negotiations, representations, or agreements pertaining to the SCOPE OF SERVICES herein, either written or oral. CITY may make or approve changes within the general Scope of Services in this AGREEMENT. If such changes affect ENGINEER's cost of or time required for performance of the services, an equitable adjustment will be made through an amendment to this AGREEMENT. This AGREEMENT may be amended only by written instrument signed by each of the Parties. 19. DISPUTE RESOLUTION PROCEDURE. In the event of a dispute between the ENGINEER and the CITY over the interpretation or application of the terms of this AGREEMENT, the matter shall be referred to the City's Director of Public Works for resolution. If the Director of Public Works is unable to resolve the dispute, the matter may, in the Director's discretion, be referred to the City Manager for resolution. Regardless of these procedures, neither party shall be precluded from exercising any rights, privileges or opportunities permitted by law to resolve any dispute. 20. ASSIGNMENT. ENGINEER shall not assign its obligations undertaken pursuant to this AGREEMENT, provided that nothing contained in this paragraph shall prevent ENGINEER from employing such independent consultants, associates, and subcontractors as ENGINEER may deem appropriate to assist ENGINEER in the performance of the SERVICES hereunder. 21. APPROVAL. It is understood and agreed that all work performed under this AGREEMENT shall be subject to inspection and approval by the Public Works Department of the City of Owasso, and any plans or specifications not meeting the terms set forth in this AGREEMENT will be replaced or corrected at the sole expense of the ENGINEER. The ENGINEER will meet with the CITY staff initially and will be available for public meetings and CITY presentations. 22. KEY PERSONNEL. In performance of the SERVICES hereunder, ENGINEER has designated Luke Schmidt, P.E.. PTOE as Project Manager for the PROJECT. ENGINEER agrees that no change will be made in the assignment of this position without prior approval of CITY. IN WITNESS WHEREOF, the parties have executed this AGREEMENT in multiple copies on the respective dates herein below reflected to be effective on the date executed by the Mayor of the City of Owasso. City Attorney AGREEMENT FOR PLANNING AND ENGINEERING SERVICES FOR THE CITY OF OWASSO, OK 2026 TRANSPORTATION MASTER PLAN UPDATE Scope of Project Attachment A SCOPE OF PROJECT. The PROJECT shall consist of professional planning and engineering SERVICES described as follows: The PROJECT shall consist of the preparation of an update to the City of Owasso Transportation Master Plan (TMP), including evaluation of existing conditions, data analysis, public and stakeholder engagement, development of recommendations, and preparation of a Final TMP suitable for adoption by the CITY. b" The PROJECT shall consist of the preparation of a c �taaty tt of East 861 Street, updating traffic signal timing plan for East 86'h Street, inventoryI Sft d walft end review of on -street parking facilities in Downtown Owasso. All specific delF.064,4 les by fl s° WEER are M documented in the Scope of Services included in /4,chmeih The ENGINEER will perform planning, services for the PROJECT. A detailed The ENGINEER will coordina: with Governments (INCOG), the on partners, as necessary to suppo The PROJECT will be fund,' by the Final Transportation Maste a n. id document preparation in Attachment B. ing the Indian Nations Council of tation (ODOT), and County will review and consider adoption of the AGREEMENT FOR PLANNING AND ENGINEERING SERVICES FOR THE CITY OF OWASSO, OK 2025 TRANSPORTATION MASTER PLAN UPDATE Scope of Services Attachment B Basic Services of ENGINEER. The basic services of the ENGINEER will consist of the following tasks: 1. Task 1 — Existing Conditions and Data Analysis 1.1. Kickoff Meeting The PROJECT kickoff meeting will be conducted via a virtual meeting between the ENGINEER and the CITY. The ENGINEER team will prepare for and attend the meeting. The meeting will be facilitated by the Project Manager to discuss the following: • kk Preliminary schedule f Goals and objectives rs • 1 g • Data collection €z • Request for information (RFI) 4 • Other coordination items, 1.2. Existing Data Collection and Analys ' The ENGINEER shall collect, compile"A astablish baseline conditions and constraints and to jnfofuttu��tra�ation needs and recommendations. Services shaf 8bsist a he folfo An'q: 1.2.1. Existing 201was ansporfjasterplan Evaluation —Review the current Owas'�p ansp lion Ma§ erplan implemented recommendations, remaining ng ite Igwring revision. 1.2.2. Traffic Date nalysi om and analyze available traffic volumes, turning movemenf unts sp N ttd travel time information, and other available traffic datasets 1.2.3. Traffic Signal ollect and review available signal timing plans and coordination corridors and identify operational considerations to support corridor and intersection analysis. 1.2.4. Demographic Data — Compile and review population, employment, and socioeconomic data to support existing and future condition assessments. 1.2.5. Future Land Use Plan Analysis — Review adopted future land use plans, known developments, and major traffic generators to inform growth assumptions and project identification. 1.2.6. Transportation Network Evaluation — Inventory and evaluate the roadway network (arterials/collectors and key intersections), including connectivity, access management, constraints, and multimodal context. 1.3. INCOG & ODOT Coordination The ENGINEER shall coordinate with regional and state partners and review applicable plans and datasets to align assumptions and recommendations. Services to consist of: 1.3.1. Existing Plan Review— Review applicable INCOG and ODOT plans (including the ODOT 8-Year Construction Plan) and relevant County plans. 1.3.2. COOT US-169 Study— Coordinate with ODOT and review available US-169 corridor study materials to identify impacts to City streets, service roads, and interchange considerations. 1.3.3. /NCOG Travel Demand Model — Review and incorporate available model assumptions and outputs to support validation of future traffic volume assumptions and identification of congested corridors. 1.4. Additional Analysis The ENGINEER shall perform supplemental analysis to support operational, safety, and feasibility considerations. Services shall include: 1.4.1. Travel Patterns— Evaluate travel p: identification of key corridors and of 1.4.2. Probe Traffic Data — Analyze probe for supplementary traffic volume, sr to identify recurring congestion and 1.4.3. Crash Data — Compile and anah locations, severity trends, afet 1.4.4. ROW and LiDAR Review ila 1.4.5. datasets to identify cop, ins a Technoloaw,,Rrioritie tlentifv t" for ailable datasets to support tendencies. or REPLICA) traffic data id�oriain/destination data data to identify high -crash and LiDAR/topographic , cost, and constructability. g`jr and ITS priorities including monitoring needs, and opportunities 2. Task 2 —Public and Sq,#eholderB gement The ENGINEER shall s rt and f lifl ate engagement activities to inform goals, validate needs, and build consens� mendations. Services shall consist of the following: 2.1. Transportation Master Plan Committee Meetings 2.1.1. The ENGINEER shall organize a Transportation Master Plan Committee of key city officials, community stakeholders and community members based on information provided by the CITY. 2.1.2. The ENGINEER shall prepare agendas, materials, and facilitated discussion items and attend up to six (6) committee meetings at key milestones throughout the PROJECT. 2.2. Public Engagement 2.2.1. Online Engagement— The ENGINEER shall prepare and administer online engagement tools (survey and/or interactive mapping) to collect public input regarding congestion, safety, and desired improvements. 2.2.2. Public Meetings — The ENGINEER shall prepare meeting materials and attend up to two (2) public meetings/open houses/pop-up events to solicit feedback, present findings and draft recommendations and to receive public feedback. 2.2.2.1. ENGINEER will be responsible for the following tasks to support the public meetings: • Content development and production of meeting handouts and agendas; • Development of agendas, exhibits and/or displays needed for meetings requiring handouts/materials; • Work with the CITY to determine mutually agreed upon location for the meeting(s). 2.2.2.2. CITY will be responsible for the #411oks to support the public �,>} meetings: fl • Manage publicity, invite list, and siY�aticsts the meeting(s); • Determine mutually agreed upon loof theftggtg%s) and potential venue costs;' • Create notices to post on CIe ne `, edia outlets, etc. 2.2.3. Engagement Analysis theJGIE all ai'a'lyze online and in -person feedback and summarize th( es . A T , x 2.3. ODOT, INCOG and County matio eet' s 2.3.1. The ENGINE shdl rdinate:,®T, INCOG, and County AQ representativ7d ring lopmen of recommendations to address boundary and junsdicttp; ., j rdina�to confirm compatibility with regional efforts. Up to three (3 itual ti 9 w"I , e held to discuss the development of recomme -tions an patibility with regional efforts. 2.4. City Council Update r 2.4.1. The ENGINE repare presentation materials and attend up to three (3) City Council updates/workshops at key milestones as requested by the CITY. 2.5. Pavement Management Plan Integration 2.5.1. The ENGINEER shall coordinate with the CITY regarding integration with the CITY's Pavement Management Plan to support implementation planning and project programming, where applicable. 3. Task 3 —Analysis, Recommendations and Draft Plan Following completion of Tasks 1 and 2, the ENGINEER shall develop recommendations and prepare a Draft Transportation Master Plan. Services shall include the following: 3.1. Traffic Data Collection 3.1.1. The ENGINEER will identify and collect 24-hour traffic counts at up to 20 intersection locations for additional traffic data analysis. 3.2. Typical Cross Sections 3.2.1. The ENGINEER shall develop up to ten (10) typical cross sections to illustrate functional street designs and right-of-way needs consistent with context and multimodal priorities. 3.3. Corridor Improvements 3.3.1. The ENGINEER shall identify up to 15 corridor improvement strategies including capacity, access management, operational, multimodal, and safety enhancements, and document corridor -level recommendations. 3.4. Intersection Improvements 3.4.1. The ENGINEER shall identify up tot(10eted intersection improvement concepts to address congestion an ert it g geometric modifications and operational strategies, as approp tr 3.5. Funding Strategy 3.5.1. The ENGINEER shall identify yptrt (6) poe ial funding sources (local, state, federal, grant) and pro v de a hLevel fdtiiing strategy to support implementation of recomme',Vd 3.6. TIA Policy�F 3.6.1. The ENGINEER sh aluate at x relae recommendations related to Transportatioffic tact Asseient (TIA) policy, thresholds, and procedures tsf" rt dd�imen t review and mitigation. 3.7. Land Use Recomma idatio', 3.7.1. The ENGIW, ER shall ratify land use coordination considerations and recommen ns to s :, " ort the transportation network and manage demand consistent wi S future land use plan. 3.8. Draft Transportation Masterplan 3.8.1. The ENGINEER shall prepare a Draft Transportation Masterplan document incorporating analysis, engagement outcomes, maps, and recommendations and submit the Draft Transportation Masterplan for CITY review. 3.8.2. The following chapters shall be included in the Draft Transportation Masterplan: • Chapter 1: Introduction and Plan Overview • Chapter 2: Prior Transportation Plan Summary (2015) • Chapter 3: Existing Conditions and Plan Review • Chapter 4: Transportation Network Analysis • Chapter 5: Public Engagement and Agency Coordination • Chapter 6: Transportation Improvement Strategies • Chapter 7: Project Recommendations, Costs, and Prioritization go 3.8.3. The ENGINEER shall respond up to one (1) round of comments for the Draft Transportation Masterplan. 4. Task 4 —Cost Estimates, Conceptual Design, and Final TMP The ENGINEER shall advance the recommendations toward implementation through cost estimating, prioritization, and final document preparation. Services shall include the following: 4.1. Cost Estimates 4.1.1. The ENGINEER shall prepare planning -level opinions of probable construction cost for recommended corridor and intersection projects using available cost data and professional judgment. 4.2. Project Prioritization 4.2.1. The ENGINEER shall develop a prioritization methodology and prepare a prioritized project list and phasing safety, congestion, cost, readiness, 4.3. Conceptual Design 4.3.1. The ENGINEER shall prepare conc mile -long corridor and four (4) inter; improvements and refine understand constraints. Conceptual scherno final engineering design or 4.4. Final Transportation Master Plan 4.4.1. The ENGINEER shall CITY, agengj%and poi adoption andwre pi S. Task 5 — Project Mana 5.1. Progress Meeting Progress meetings nal based on agreed criteria such as nAnity goals. atics for up to four (4) i't projects to illustrate tility, and feasibility and do not constitute tation Master Plan addressing final deliverables suitable for .ffd monthly via virtual call between the ENGINEER and the CITY, as need meetings will be facilitated by the Project Manager to review materials, offer input, and reach a consensus on the study's progress in preparation of scheduled Steering Committee and Public meetings. A maximum of 12 virtual progress meetings are anticipated for this project. 5.2. Project Management The ENGINEER will maintain project records, budgets, and communications for the duration of the project. ENGINEER's Project Manager CITY staff to review the status of tasks and to keep the schedule current. The ENGINEER will adhere to a mutually agreed upon schedule. The first project meeting will be used to identify available dates for meetings. Therefore, the scheduled meetings are subject to change, pending guidance from the CITY. The ENGINEER will provide continuous quality assurance and quality control throughout the length of the study. 10 6. Task 6 — East 86th Street North Capacity Study The ENGINEER will evaluate the existing and projected roadway capacity operations of East 861h Street North from West Service Road to 1291h East Avenue. Services will include the following: 6.1. Data Collection The ENGINEER will identify peak periods in the weekday (Tuesday — Thursday) morning, midday, and evening for which turning -movement data will be collected at the following six (6) intersection: 1. East 8611 Street North & North 1291h East Avenue 2. East 861h Street North & North 123rd East Avenue (East) 3. East 861h Street North & North 123rd East Avenue (West) 4. East 86th Street North & North 1171h East Avenue 5. East 86th Street North & North Owasso Expressway 6. East 86th Street North & US-169 SB OffRare t mN %,,, 6.2. Analysis{The ENGINEER will evaluate study intersectitusing Synchro 12, and will be performed for the following scenarios assume 10 aijA-year horizon analysis: a • Existing Year 2026 Conditions l f i • Future Year 2035 Conditions ?u, • Future Year 2045 Conditions '410�a Up to two (2) peak periods will be anakfted f= ea condition above (weekday AM and weekday PM) for the previouslyfitione { "t`ersecr ns. Potential geometric and/or traffic operational impr emehl�ill be a c�ior each of the study intersections. The study will also evaftethe is cap cis pith the widening, without the widening, and a hybrid approac� 6.3. Reporting The ENGINEER wirepare a technical memorandum for the CITY. The memorandum will s ' ' anze t. s udy methodology, analysis, corresponding results, and any recommended " `, ents for the East 861 Street North corridor. Prior to the submittal, the ENGINEER will discuss the findings and recommendations with the CITY via virtual meeting. The ENGINEER will respond to and address up to one (1) round of comments. 7. Task 7 — East 86th Street North Updated Traffic Signal Timing Plan The ENGINEER shall evaluate, develop, and implement Coordinated Traffic Signal Timing Plans at twelve (12) intersections within the City of Owasso. The project intersections to be evaluated are the following: East 86th Street North Corridor • East 86th Street North & N Main Street • East 86th Street North & N Garnett Road • East 86th Street North & 169 SIB Off -Ramp • East 86th Street North & N Owasso Expressway • East 86th Street North & N 117th East Avenue 11 • East 86th Street North & N 123rd East Avenue (East Intersection) • East 86th Street North & N 123rd East Avenue (West Intersection) • East 86th Street North & N 129th East Avenue • N 129th East Avenue & High School • N 129th East Avenue & E 82nd Street N • East 86th Street North & Owasso High School • East 86th Street North & N 145th East Avenue More specifically, the ENGINEER will perform a field visit to assess the current traffic signal operations, evaluate and provide optimized/field fine-tuned coordinated traffic signal timing and coordination plans, evaluate before and after conditions, and provide a brief memo documenting the process and recommendations. 7.1. Data Collection 7.1.1. Field Visit ENGINEER staff will perform in -field and traffic patterns during weekday3 project intersections. These observd different days, to identify and unders corridors. During these observation intersection geometry and con models. 7.1.2. Peak Period Turning Mo�rriit G s of intersection operations and PM peak periods at the klace at up to two (2) C�' lriges along the EER" 1, also collect pertinent developing updated Synchro ENGINEER will identiak pesin nb weekday (Tuesday — Thursday) morning m arr ening fo ,. urning-movement count data will be collected at th"hlowi elve (12�project intersections: • East met N & N Main Street Ea �6tthhgSt ,* ort - N Garnett Road • Ea 6th Stre 't', rth & 169 SB Off -Ramp • Easi Str„ orth & N Owasso Expressway • East 8 t North & N 117th East Avenue • East 86th Street North & N 123rd East Avenue (East Intersection) • East 86th Street North & N 123rd East Avenue (West Intersection) • East 86th Street North & N 129th East Avenue • N 129th East Avenue & High School • N 129th East Avenue & E 82nd Street N • East 86th Street North & Owasso High School • East 86th Street North & N 145th East Avenue The data will include pedestrian counts for each crossing. The data is anticipated to be collected on a weekday between: • 7:00 AM & 9:00 AM • 11:00 AM & 1:00 PM • 4:00PM&6:00PM 12 7.1.3. Assemble Existing Data The ENGINEER will obtain from the CITY the current local controller and coordination timing for all project intersections. It is anticipated that this information will be provided in the form of printouts in PDF format. This information will need to include the following: • Local controller timing parameters; • Minimum and maximum green times; • Vehicular clearances (e.g. yellow and all -red); • Pedestrian timing (e.g. walk and flashing -don't -walk); • Phase sequences; • Local special functions; • Coordination timing; • Cycle lengths, offsets, splits, and phase sequences; • Time -of -day, day -of -week (TOD/DQW) schedules; • Special events timing; and � � 110IF • System -commanded speciafctiol Fk, 7.1.4. Travel Time Data , Travel time data, derived using the INT f 1t padwaSK antics platform, will be conducted both before and after jt,�mplem'tion o the new timing plans. f �g t Travel time data should encorgA, Qcorrid w4kguring each of the AM and PM peak hour time periods well ° f kpak periods for which a timing plan is being developed for pct ndo� 'r typical weekday plans, travel time data willbe colt cand ayze _ 'r a period of two weeks before and two weeks impl' "` tation. will be summarized in the project summary repo corr nd travel direction and should estimate the travel time, road "',j uel c •' mption, and emissions savings of the new timing pla ' 7.2. Preparation of Ne iming Sties Timing development a li to the three (3) project corridor and the twelve (12) project intersections. Pr cycle lengths and time -of -day (TOD) plan schedules for the project corridors will be determined by the ENGINEER. The following timing plans will be developed for this project: Weekday AM, Midday, and PM. It is anticipated that the Weekday Midday plan will be appropriate to run on Saturday as well. This subtask is further broken down as follows: 1. Revise Current Condition Synchro Models a. Using the information gathered in previous tasks, the ENGINEER will refine the previously developed Synchro model for each timing plan period identified above. These models and the existing conditions data will be used to summarize the existing (i.e., before) conditions. 2. Development of Optimized Signal Timing Plan Synchro Models a. Using the current conditions Synchro models, the ENGINEER will create Synchro models for each time periods identified above. These models will have timing plans (force offs, offsets, phase sequence, etc.) 13 optimized to maximize the bandwidth on the arterials and keep side street delays to an appropriate level. b. The ENGINEER will perform an "on -screen" review of each plan as it was initially produced by means of Synchro. As an initial enhancement, the ENGINEER will make refinements that will improve the actual on - street progression. Using these enhanced models, the ENGINEER will generate each of the new signal timing plans. 7.2.1. Review of Recommended Timing with CITY Staff Once the timing plans have been developed, the ENGINEER will meet with the CITY to present the proposed timings. This meeting is expected to be held remotely via Microsoft Teams. The ENGINEER will be prepared to present the following: 1. For various project intersections, the proposed boundaries of the control groups; 2. For each project intersec (which will include cycle and basic timing interval: 3. A summary of Synchro's stops, fuel consumption, 4. Any obstacles to ample ARM Consensus will be reached re' prior to implementation of tfW ie N '05" finalize each timing plaja aticfsrpo review meetttq. 7.3. Timing Plan Implenfidaqt It is assumed and undA controllers in the fie onsite to make sig tar On mutually agreed operational in the fief three (3) weekday peak 7.4. Project Documentation timing plan data phase sequence, of eff j%epess for vehicle delay, I h andtissions; and, jay be encountered. ;ats that need to be made ps. The ENGINEER will then ianges agreed to during the will load the new timing plans into the local During this process, the ENGINEER will be ,a ions or adjustments. INEER staff will observe new timing as it is made EER will then perform on -street fine tuning for the The ENGINEER will prepare a brief technical memorandum of the overall project, incorporating appropriate material from the previous tasks. The report will include tables that will provide overall summaries of the following: • Net changes in aggregate travel times, stops, and signal delay as measured by means of INRIX probe data; and • Comparisons of before and after measures of effectiveness (MOEs) as estimated by the Synchro model (whenever practical, nationally accepted standards for MOEs such as those established by the latest edition of the Highway Capacity Manual should be used for the comparisons). 14 The ENGINEER will submit electronic copies (PDF format) of the preliminary report. The CITY will then provide comments to the ENGINEER. After addressing the comments, the ENGINEER will submit an electronic copy (PDF format) of the final report. 7.5. Meetings The following meetings are anticipated as part of this project: • Project kickoff/progress meeting; • Review of traffic signal timing parameter recommendations and timing plans; • Meeting to review documentation memo and findings; and • Up to three (3) project status and coordination meetings. All meetings are expected to take place remotely via Microsoft Teams. 8. Task 8 — Owasso Sidewalk Inventory The purpose of this task is to develop a sidewalk inventory that documents existing sidewalk facilities, identifies gaps within the system, and estal sloes a rioritized, implementable plan to address those gaps. 8.1. Aerial Inventory The ENGINEER shall conduct an within the Owasso city limits using current inventory will identify the presence or a4,E n" gaps in the pedestrian network. The aI areas requiring further analysis and pnnrit. 8.2. Mapping Using the aerial in based maps illusti Mapping will be st segments and will project documents 8.3. Project Developn ry MOW sti; sidewalk facilities �ry an 1 able GIS data. This alks, connectivity, and apparent iti eiv2, as a baseline for identifying the ENGINEER shall develop GIS- alk gaps, and connectivity deficiencies. ate between existing facilities and missing internal planning use, and inclusion in The ENGINEER shale .' bntified sidewalk gaps and develop a conceptual framework for addressing ciencies in the sidewalk system. This effort will consider factors such as connectivity to key destinations, proximity to schools, parks, and downtown areas, roadway classification, and overall pedestrian network continuity. The result will be a planning -level approach to guide future sidewalk improvements and project development. 8.4. Cost Estimates The ENGINEER shall prepare planning -level cost estimates for identified sidewalk gap improvements. Cost estimates will be developed using typical unit costs and reasonable assumptions appropriate for long-range planning purposes. These estimates are intended to support budgeting, project prioritization, and future grant or capital improvement planning. 15 8.5. Reporting The ENGINEER shall prepare a brief technical memorandum documenting the sidewalk inventory process, identified gaps, planning considerations, and cost estimate methodology. The memorandum will include supporting maps and graphics and will be provided in electronic format suitable for City use and future reference. Prior to the submittal, the ENGINEER will discuss the findings and recommendations with the CITY via virtual meeting. The ENGINEER will respond to and address up to one (1) round of comments. 9. Task 9 —Downtown Owasso On -Street Parking Review The purpose of this task is to evaluate existing on -street parking conditions within Downtown Owasso and provide recommendations for optimal parking locations based on available right-of-way (ROW), surrounding land uses, and local context. 9.1. Existing Parking Evaluation The ENGINEER shall review existing on-street,parft�q_anditions within the downtown study area, including general parking layout,,., and adjacent land uses. This evaluation will f constraints related to on -street parking within 9.2. Field Visit The ENGINEER shall conduct a field roadway characteristics, curbside act observations will be used to confirm a practical, context -sensitive recor#r'6 9.3. Recommendations, Based on the existing''": itic develop planning -level, - Downtown Owasso., . com operations, pedestri needs, The intent of this tasto ide roadway configuration, ig opportunities and 3 parking conditions, onstraints. Field inform the development of nd"ftbI7 observations, the ENGINEER shall for on -street parking locations within ill consider available right-of-way, traffic nd uses, and the overall downtown character. and appropriate locations for on -street. 9.4. Reporting, The ENGINEER shall prepare a brief technical memorandum outlining existing conditions, key observations, and recommendations for on -street parking. The memorandum will include supporting exhibits and/or conceptual graphics as appropriate and will be provided in electronic format for CITY review and use. Prior to the submittal, the ENGINEER will discuss the findings and recommendations with the CITY via virtual meeting. The ENGINEER will respond to and address up to one (1) round of comments. 16 AGREEMENT FOR PLANNING AND ENGINEERING SERVICES FOR THE CITY OF OWASSO, OK 2026 TRANSPORTATION MASTER PLAN UPDATE Responsibilities of the City Attachment C RESPONSIBILITIES OF THE CITY. The CITY agrees: B.1. Reports, Records. etc: To furnish, as required by the work, and not at the expense of the ENGINEER: 13.1.1. Records, reports, studies, plans, drawings, and other data available in the files of the CITY that may be useful in the work involved under this AGREEMENT. B.1.2. ENGINEER will reasonably rely upon the accuracy, timeliness, and completeness of the information provided by CITY. B.2. Staff Assistance: Designate the City Engineer (or another individual designated in writing) to act as its representative in respect to the£work to be performed under this AGREEMENT, and such person shall have core( lee ytt ority to transmit instructions, receive information, interpret and define CITYl%licisnd decisions with respect to materials, equipment, elements and systems, @iinistYe services covered by this AGREEMENT. 1� B.2.1. Furnish staff assistance in locating, bot ntallyiu 'rtically, existing CITY owned utilities and in expediting theirE elocairaJ a's desc" ed in Attachment B. Further, CITY will furnish assistarr quirei'd , (,obtaining locations of other utilities, including excavations rleterr epth` B.2.2. Furnish legal assistance asgregrede Raration of bidding, construction and other supporting do c n B.3. Review: Examine all studies a rts ske es, mates, specifications, drawings, proposals and other en t sented''. GINEER and render in writing decisions pertaining the with] easonable time so as not to delay the services of ENGINEER. 17 AGREEMENT FOR PLANNING AND ENGINEERING SERVICES FOR THE CITY OF OWASSO, OK 2025 TRANSPORTATION MASTER PLAN UPDATE Compensation Attachment D COMPENSATION. The CITY agrees to pay, as compensation for services set forth in Attachment B, the following fees, payable monthly as the work progresses; and within 30 calendar days of receipt of invoice. ENGINEER shall submit monthly invoices based upon actual hours or work, invoiced according to the Rate Schedule provided in ATTACHMENT E, completed at the time of billing. Invoices shall be accompanied by such documentation as the CITY may require in substantiation of the amount billed. BA. Total Compensation For the work under this project the total lump sum including direct costs and subconsultant services shall be Four Hundred Thousand and Noll 00 f0,000), which amount shall not be exceeded without her written authorization by ClT `',� '1F B.S. Subconsultants and Other Professional Asso "" es i s of subcontractors and other professional consultants shall be comp6l or �ctual cost. Use of sub - consultants must be authorized in advance by B.6. Other Direct Costs B.6.1. Travel and subsistence shall be c,,,, ated" t actual cost. Local travel by personal or firm automobile sh I be co' p ated for at the rate currently allowed by the IRS k B.6.2. Printing expenses shall bar m{en ted fo 'shown in ATTACHMENT E. B.6.3. Any other direct costs 0, be cod, nsa for at actual when authorized in advance by O B.7. Additional Services Uni �othe' e provide for in any accepted and authorized proposal for additionalsu rvices shall be compensated for on the same basis as provided nt s B.B. Terminated ServiceIf this AG'_ MENT is terminated, ENGINEER shall be paid for services performed ,e effecti to of termination. B.9. Conditions of Pavme B.9.1. Progress payme' be made in proportion to services rendered and expenses incurred as indicated within this AGREEMENT and shall be due and owing within thirty days of ENGINEER'S submittal of his progress payment invoices. B.9.2. If CITY fails to make payments due ENGINEER within sixty days of the submittal of any progress payment invoice, ENGINEER may, after giving fifteen days written notice to CITY, suspend services under this AGREEMENT. B.9.3. If the PROJECT is delayed, or if ENGINEER'S services for the PROJECT are delayed or suspended for more than ninety days for reasons beyond ENGINEER'S control, ENGINEER may, after giving fifteen days written notice to CITY, request renegotiation of compensation. 18 AGREEMENT FOR PLANNING AND ENGINEERING SERVICES FOR THE CITY OF OWASSO, OK 2025 TRANSPORTATION MASTER PLAN UPDATE Billing Rate Sheet Attachment E Classification Analyst Professional Senior Professional I Senior Professional II Senior Technical Support Support Staff Technical Support Internal External Reimb Effective thro Subject to adfU tme{Q 19 $175 - $260 $250 - $315 $275 - $380 $370 - $400 $170 - $295 115 - $160 $V, O-$165 at 5% of Labor Billings 15% mark-up, or per the Contract per the Contract AGREEMENT FOR PLANNING AND ENGINEERING SERVICES FOR THE CITY OF OWASSO, OK 2025 TRANSPORTATION MASTER PLAN UPDATE Schedule Attachment F F. SCHEDULE. The schedule for general engineering services for the Task 1-5 of the PROJECT is provided as follows: Task Month 1 av IJunelJuly I AugSet OctNov Dec an Feb Mar A r 2026 2027 1.1: Kickoff Meeting • ! 1.2: Existing Data Collection and Analysis 1.3: INCOG & ODOT Coordination 1.4: Additional Analysis , 2.1: Transportation Masterplan Committee Meetings 2.2: Public Engagement 2.3: ODOT, INCOG, County Coordination Meetings 2.4: City Council Updates 2.5: Pavement Management Plan Integration 3.1 Traffic Data Collection 3.2: Typical Cross Sections 3.3 Corridor Improvements _ 3.4: Intersection Improvements 3.5: Funding Strategy 3.6: TIA Policy 3.7: Land Use Recommendations 3.8: Draft Trans ortation Masterplan rq ■_ 6.4 4.1: Cost Estimates 4.2: Project Prioritization 4.3: Conce tual Design 4.4: Final Transportation Masterplan Task 5: Project Management 5.1: Pmgress Meetings Ongoing All Project 5.2: Project Management 20 The schedule for general engineering services for Task 7 of the PROJECT is provided as follows: City of Owasso - Traffic Signal Timing Schedule Data Collection Traffic Counts When School in Session Field Verification Oualitalite Assessment Arterial Segment Assessment Anticipated Kickoff Meeting Project Model Development and Analysis Count Data Adjustments Determine Number of Timing Plans Needed Existing Tmfic Signal Timing and Phasing Cycle Length Assessment Progression Speeds Anticipated Meetingto Controller Interval Timing Review Initial Timings LeR&Tum Operations Submit Timing Plans to City for Redew Traiel Time Data Collection When School in Session Revise Timings and Implementation 1 Resiss Initial Timings Based an Comments Field Implementatlon Fine Tuning and Documentation Anticipated Meetingto ReviewDocumentation Field Adjustments WhenSchoolln Sesslon Tonal Time Data Collection Documentation Report 21 The schedule for general engineering services for Task 6, 8 and 9 of the PROJECT is provided as follows: Month Task 6: East 86th Street North Capacity Study Task 8: Owasso Sidewalk Inventory Inventory8.1 Aerial 8.3 Project Development 6.4 Cost Estimates Task 9: Downtown Owasso On -Street Parking Review Field Visit 3-3 Recommendations 22 AGREEMENT FOR PLANNING AND ENGINEERING SERVICES FOR THE CITY OF OWASSO, OK 2025 TRANSPORTATION MASTER PLAN UPDATE INSURANCE CERTIFICATE Attachment G 23 TO: The Honorable Mayor and City Council FROM: H. Dwayne Henderson, PE, City Engineer SUBJECT: City of Owasso Pavement Management Plan - Consultant Selection DATE: April 10, 2026 BACKGROUND: • In 1996, the City of Owasso had an evaluation performed of its street segments. • Poe and Associates, Inc, Tulsa, OK (Poe) worked with staff to gather information across the city on the existing condition of the roadway surfaces. • The evaluation scored each road segment and established a score utilizing a pavement condition index (PCI), based on a program called PAVER, a tool developed by the US Army of Civil Engineers (USACE). • The evaluation required personnel to walk/drive each street segment and subjectively rate each street based on criteria determined by the USAGE. This method of street evaluation was used for many years by many agencies. • The evaluation recommended improvements to the street segments that could be used to improve scoring. At the time, the Overall Condition Index (OCI) across the City of Owasso streets was 75. Poe also determined that to keep the OCI score at 75, the City would need to spend $1.7million annually in street maintenance. • The City of Owasso could not fund $1.7 million annually, and the initial annual obligation of $200,000 has since increased to $2.0 million today. • From 2005-2018, staff utilized the data developed by Poe to rate the streets annually based on the improvements made in that particular year, but also the deterioration of the streets that were not getting improved. New street segments were added as they were constructed by developments, arterials were widened, etc. The annual PCI and OCI updates were determined by a pavement management software. • In 2018, the software company dissolved, and efforts to find software to extract and maintain the data were unsuccessful. As a result, staff exported the data into Excel and have since relied on manual methods to evaluate street conditions. • In 2024, staff determined a new street evaluation was needed by an independent company using the newest scanning software (in lieu of manual inspections) that has been improved immensely since 2005. PAVEMENT MANAGEMENT PLAN SCOPE: City staff developed a Request for Qualifications, which included a scope of work desired to be included in the project. The scope requested is included below: Provide video imagery and scans of the existing pavement of all arterials, collector, and local streets within the city limits of Owasso. Other assets within the street right-of-way will be scanned and can be extracted at a later date. Sidewalks will be scanned during the Transportation Master Plan but utilized in the PMP project. Evaluate the data from the video footage and scanning equipment surface distresses to be collected and analyzed shall include, but are not limited to: fatigue, alligator cracks, transverse cracks, edge cracks, block cracks, raveling, weathering, shoving, distortion, potholes, bleeding, patching, and utility cuts. Input findings into a pavement management software to determine the pavement condition index (PCI) of each segment of street in a defined area. (Street segments are defined as a section of street that begins and ends at the upstream and downstream Pavement Management Program Consultant Selection Page 2 street. However, on occasion, the segment may end at a cul-de-sac or a dead-end that is waiting for an extension into a future subdivision.) PCI ratings for each street will be on a 0-100-point scoring system. Valuations of the scoring system following the USACE ratings of: 85 - 100 Good 70 - 84 Satisfactory 55 - 69 Fair 40 - 54 Poor 25 - 39 Very Poor 10-24 Serious 1 - 9 Failed After the data is collected and the PCI established for each segment an improvement recommendation will be derived for each street segment. Prioritize the recommended street segment improvements based on PCI, traffic volume, street classification, project cost, and adjacent key destinations. Present data findings to the City regarding Overall Condition Index (OCI - which is the rating of the City streets as a whole); what improvements are needed to maintain the OCI for the next 5 years; what improvements need to be made to improve our OCI by 5 points for the next 5 years; assuming we score an OCI under 70 points, how do we improve the streets to 70 and maintain them at that score; make recommendations on new preventative maintenance techniques for treating our asphalt and concrete streets. • Import data for pavement recommendations into an analysis software which allows City personnel to track improvements and rate streets after they are improved. Software access will be made available for 3 years as part of the initial fee and can be made available for extended subscription service. Present executive summary of the program results at a work session. SELECTION PROCESS: Four (4) engineering firms prepared Statements of Qualifications (SOQs) for the project. The firms that selected to participate were the following: Kimley- Horn, Tulsa, CEC, OKC Poe and Associates, Tulsa WSB, Tulsa After evaluation of the SOQs, staff conducted interviews with a selected short-list of firms, which included: Kimley - Horn CEC Based on the SOQs and interviews, staff elected to negotiate a fee with Kimley Horn of $420,000 to perform the PMP. .3�INf7i7ko Funding is available in the Half -Penny Sales Tax Fund (Streets). ATTACHMENT: Draft Agreement for Engineering Services AGREEMENT FOR ENGINEERING SERVICES FOR THE CITY OF OWASSO, OK PAVEMENT MANAGEMENT PROGRAM THIS AGREEMENT, made and entered into this day of , 2026 between the City of Owasso, Oklahoma, a Municipal Corporation, of Oklahoma, hereinafter referred to as CITY, and Kimley- Horn and Associates, Inc. hereinafter referred to as ENGINEER; WITNESSETH: WHEREAS, CITY intends to create a Pavement Management Program hereinafter referred to as the PROJECT; and, WHEREAS, CITY requires certain professional services in connection with the PROJECT, hereinafter referred to as the SERVICES; and, WHEREAS, ENGINEER, is prepared to provide such SERVICES, WHEREAS, funding is available for the PROJECT through the 0 treet Budget; NOW THEREFORE, in consideration of the promises Zte herein, t arties hereto agree as follows: 1. SCOPE OF PROJECT. The scope of the PR cribed in achment A, SCOPE OF PROJECT, which is attached hereto and into eference as part of this AGREEMENT. 2. SERVICES TO BE PERFORMED BY ENGINEER. GINEER shall perform the SERVICES described in Attachment B, SCOPE CES, is attached hereto and incorporated by reference as part of this AGREE s' 3. CITY'S RESPONSIBILITIES. sha sponsible for all matters described in Attachment C, RESPONSIBILITIES OFT whit attached hereto and incorporated by reference as part of this AGREEME 4. COMPENSATION. Cl y ER in accordance with Attachment D, COMPENSATOPANCE. ascribed in Attachment D. 5. SCHEDUL all orm the SERVICES described in Attachment B, SCOPE OF SERVICE', th the schedule set forth in Attachment F, SCHEDULE, attached hereto and inference as part of this AGREEMENT. STANDARD OENGINEER shall perform the SERVICES undertaken in a manner consistent wi the prevailing accepted standard for similar services with respect to projects of comparable function and complexity and with the applicable laws and regulations published and in effect at the time of performance of the SERVICES. The PROJECT shall be designed and engineered in a good and workmanlike manner and in strict accordance with this AGREEMENT. All engineering work shall be performed by or under the supervision of Professional Engineers licensed in the State of Oklahoma, and properly qualified to perform such engineering services, which qualification shall be subject to review by CITY. Other than the obligation of the ENGINEER to perform in accordance with the foregoing standards, no warranty, either express or implied, shall apply to the SERVICES to be performed by the ENGINEER pursuant to this AGREEMENT or the suitability of ENGINEER'S work product. 7. LIMITATION OF RESPONSIBILITY 7.1. ENGINEER shall not be responsible for construction means, methods, techniques, sequences, procedures, or safety precautions and programs in connection with the PROJECT. 8. OPINIONS OF COST AND SCHEDULE. 8.1. Since ENGINEER has no control over the cost of labor, materials, equipment, or services furnished by others, or over contractors', subcontractors', or vendors' methods of determining prices, or over competitive bidding or market conditions, ENGINEER'S cost estimates shall be made on the basis of qualifications and experience as a Professional Engineer. 9. LIABILITY AND INDEMNIFICATION. 9.1. ENGINEER shall defend and indemnify CITY from and against legal liability for damages arising out of the performance of the SERVICES for CITY, including but not limited to any claims, costs, attorney fees, or other ex ses of whatever nature where such liability is caused by the negligent act, error, o ission of ENGINEER, or any person or organization for whom ENGINEER is I liable. Nothing in this paragraph shall make the ENGINEER liable for any dam d by the CITY or any other contractor or consultant of the CITY. 9.2, ENGINEER shall not be liable to CIT/Sofnyr�elloue, special, indir r consequential damages, such as, but not limited to, or loss of anticipated profits. 10. COMPLIANCE WITH LAWS. In performance oftNa shall comply with applicable regulatory requirements in fed( , e, and local laws, rules, regulations, orders, codes, criteria and standards. shcure the permits, certificates, and licenses necessary to allow ENGINEE pe RVICES. ENGINEER shall not be responsible for procuring per certifi nd lic ses required for any construction unless such responsibilities ifical ssigned to ENGINEER in Attachment B, SCOPE OF SERVICES. 11. INSURANCE. 11.1. Dur' e pe Ncthe SERVICES under this AGREEMENT, ENGINEER shall m in the folloance: 11.1.1. enera bility Insurance with bodily injury limits of not less than $1,000,000 ccurrence and not less than $1,000,000 in the aggregate, and with pro damage limits of not less than $100,000 for each occurrence and not less than $100,000 in the aggregate. 11.1.2. Automobile Liability Insurance with bodily injury limits of not less than $1,000,000 for each person and not less than $1,000,000 for each accident and with property damage limits of not less than $100,000 for each accident. 11.1.3. Worker's Compensation Insurance in accordance with statutory requirements and Employers' Liability Insurance with limits of not less than $100,000 for each occurrence. 11.1.4. Professional Liability Insurance to remain in effect during the PROJECT and the term of any legal liability. Professional Liability coverage to be for a minimum of $1,000,000, deductibles subject to approval by CITY. 12. ENGINEER shall furnish CITY certificates of insurance which shall include a provision that such insurance shall not be canceled without at least 30 days written notice to the CITY. 13 14. 15. 16. OWNERSHIP AND REUSE OF DOCUMENTS. 13.1. All documents, including original drawings, estimates, specifications, field notes and data shall become and remain the property of the CITY. 13.2. CITY'S reuse of such documents without written verification or adaptation by ENGINEER for the specific purpose intended shall be at CITY'S risk. TERMINATION OF AGREEMENT. 14.1. The obligation to continue SERVICES under this AGREEMENT may be terminated by either party upon fifteen days written notice in the event of substantial failure by the other party to perform in accordance with the terms hereof through no fault of the terminating party. 14.2. CITY shall have the right to terminate this AGREEMENT, or suspend performance thereof, for CITY'S convenience upon written notice to ENGINEER; and ENGINEER shall terminate or suspend performance of SERVICES on a hedule acceptable to CITY. In the event of termination or suspension for CITY'S c nience, CITY shall pay ENGINEER for all SERVICES performed to the f termination in accordance with provisions of Attachment D, COMPENSATIO p start of a suspended project, ENGINEER's contract price and schedule s I be equ adjusted. NOTICE. Any notice, demand, or request required by or a uant to this AGREEMENT shall be deemed properly made if personally delivered in g or deposited in the United States mail, postage prepaid, to the address spec' elow. To ENGINEER: Kiml or ociates, Inc. 1437 out Avenue, Suite 930 Isa, 4119 tentio usty Akerman, P. E. To CITY: 10102 East 116th Street North Owasso, Oklahoma 74055 �ttention: Roger Stevens, Public Works Director Article shall be construed to restrict the transmission of routine representatives of ENGINEER and CITY. deither CITY nor ENGINEER shall be considered to be in default of this AGREEMENT if delays in or failure of performance shall be due to forces which are beyond the control of the parties; including, but not limited to: fire, flood, earthquakes, storms, lightning, epidemic, war, riot, civil disturbance, sabotage; inability to procure permits, licenses, or authorizations from any state, local, or federal agency or person for any of the supplies, materials, accesses, or services required to be provided by either CITY or ENGINEER under this AGREEMENT; strikes, work slowdowns or other labor disturbances, and judicial restraint. 17. SEVERABIIITY. If any portion of this AGREEMENT shall be construed by a court of competent jurisdiction as unenforceable, such portion shall be severed herefrom, and the balance of this AGREEMENT shall remain in full force and effect. 18. INTEGRATION AND MODIFICATION. This AGREEMENT includes Attachments A, B, C, D, E, and F and represents the entire and integrated AGREEMENT between the parties; and supersedes all prior negotiations, representations, or agreements pertaining to the SCOPE OF SERVICES herein, either written or oral. CITY may make or approve changes within the general Scope of Services in this AGREEMENT. If such changes affect ENGINEER's cost of or time required for performance of the services, an equitable adjustment will be made through an amendment to this AGREEMENT. This AGREEMENT may be amended only by written instrument signed by each of the Parties. 19. DISPUTE RESOLUTION PROCEDURE. In the event of a dispute between the ENGINEER and the CITY over the interpretation or application of the terms of this AGREEMENT, the matter shall be referred to the City's Director of Public Works for resolution. If the Director of Public Works is unable to resolve the dispute, the matter may, in the Director's discretion, be referred to the City Manager for resolution. Regardless of these procedures, neither party shall be precluded from exercising any rights, privileges or opportunities permitted by law to resolve any dispute. 20. ASSIGNMENT. ENGINEER shall not assign its obligations undertaken pursuant to this AGREEMENT, provided that nothing contained in this paragraph shall prevent ENGINEER from employing such independent consultants, associates, and subcontractors as ENGINEER may deem appropriate to assist ENGINEER in the performance of the SERVICES hereunder. 21. APPROVAL. It is understood and agreed that all work performed under this AGREEMENT shall be subject to inspection and approval by the Public Works Department of the City of Owasso, and any plans or specifications not meeting the terms set forth in this AGREEMENT will be replaced or corrected at the sole expense of the ENGINEER. The ENGINEER will meet with the CITY staff initially and will be available for public meetings and CITY presentations. 22. KEY PERSONNEL. In performance of the SERVICES here er, ENGINEER has designated Rusty J. Akerman. P.E. as Project Manager for ROJECT. ENGINEER agrees that no change will be made in the assignment of this positiit nor approval of CITY. 111 IN WITNESS WHEREOF, the parties have executed t &GREE&ENT in mul iple copies on the respective dates herein below reflected to be effectiveecuted by the Mayor of the City of Owasso. APPROVED: Vice President Date CITY OF OWASSO, OKLAHOMA City Clerk Mayor Date APPROVED AS TO FORM: Attorney AGREEMENT FOR ENGINEERING SERVICES FOR THE CITY OF OWASSO, OK PAVEMENT MANAGEMENT PROGRAM Scope of Project Attachment A SCOPE OF PROJECT. The PROJECT shall consist of civil engineering SERVICES described as follows: The PROJECT shall consist of the professional services related to creating the CITY's pavement management program, consisting of the following: Provide video imagery and scans of the existing streets within the CITY limits of Owasso. Evaluate the data from the video footage and s( collected and analyzed shall include but are not cracks, edge cracks, block cracks, raveling, we, bleeding, patching, and utility cuts. Input findings into a pavement management index (PCI) of each segment of street in definec section of street that begins and an Ne occasion the segment may end at a into a future subdivision.) arterials, collector and local t' ent surface distresses to be to: f e, alligator cracks, transverse shovi _ istortion, potholes, o determine the pavement condition (Street segments are defined as a and downstream street. However, on W-end that is waiting for an extension PCI ratings for each stye n a 0 point scoring system. Valuations of the scoring system following the U E rat s of: Satisfactory Very Poor Serious Failed After the data is colWed and the PCI established for each segment an improvement recommendation will be derived for each street segment. Prioritize the recommended street segment improvements based on PCI, traffic volume, street classification, project cost, and adjacent key destinations. Present data findings to the CITY regarding Overall Condition Index (OCI — which is the rating of the CITY streets as a whole); what improvements are needed to maintain the OCI for the next 5 years; what improvements need to be made to improve our OCI by 5 points for the next 5 years; assuming we score an OCI under 70 points, how do we improve our streets to 70 and maintain them at that score; make recommendations on new preventative maintenance techniques for treating our asphalt and concrete streets. Import data for pavement recommendations into an analysis software which allows CITY personnel to track improvements and rate streets after they are improved. Software access will be made available for 3 years as part of the initial fee and be made available for extended subscription service. • Present executive summary of the program results at a work session. AGREEMENT FOR ENGINEERING SERVICES FOR THE CITY OF OWASSO, OK PAVEMENT MANAGEMENT PROGRAM Scope of Services Attachment B B. Basic Services of ENGINEER. The basic services of the ENGINEER will consist of the following tasks: B, 1. Project Administration B.1.1. Project Status Reports and Invoicing. Kimley-Horn will prepare and submit monthly status reports regarding project schedule and critical tasks and prepare monthly invoices. B.1.2. Project Meetings. Kimley-Horn will pr or and attend up to three (3) meetings with CITY staff. It is antici ed ne (1) meeting will be a project kickoff to introduce proje akehold eview the project scope, and discuss CITY priorities to addressed wit project. The remaining two (2) meetings will be fol g th mpletion o data collection and following the final report sub I etings may be conducted virtually or in - person at the discretion of the It is assumed Task 1 — Pro istra ill last twelve (12) months. Additional Project Administratio ill a ed Additional Services. B.2. Data Collection B.2.1. Road Netw Defim . Prior to beginning data collection, Kimley-Horn will w ith evelop an inventory of its existing roadway network ordination with the CITY, we will compile relevant inventory Othreundrl3ed roadway surface type, segmentation limits (to/from streets), nce of curb and gutter, presence of sidewalk, work history, aint nance and rehabilitation efforts. This process will result in a le with block -to -block linear segmentation while also identifying ay segments will be collected in both directions. Based on estimates, we anticipate data collection on a total of no more than twenty-five (325) miles of CITY -maintained roadway. B.2.2. Pavement and Asset Data Collection. Pavement and asset data collection will be coordinated with the CITY in advance of data collection according to the roadway network defined in Task Data collection will be completed by [CC using its IrisPRO Pave data collection vehicle that is equipped with a laser crack measurement system (LCMS-2), inertial profiler, and Ladybug 5+ right-of-way imaging system. Pavement data will be collected in accordance with ASTM D6433 standards. Collection will generally occur in one direction unless otherwise identified by the CITY. Presence of sidewalk inventory will be provided as part of the asset inventory. It is assumed the Roadway Network will include only CITY -owned and maintained infrastructure totaling up to 400 centerline street miles. B.3. Reporting B.3.1. Pavement Condition Index. Kimley-Horn will use the data collected in Task 2.2 to establish a Pavement Condition Index (PCI) in accordance with ASTM D6433. Pavement performance models will be developed based on current conditions, surface type, functional classification, and past work history. B.3.2. Maintenance Project Prioritization. Kimley-Horn will use the data collected in Tasks 2 and 3.1 to recommend maintenance or rehabilitation projects. Each segment will receive a recommendation based on CITY -approved maintenance activities. Recommended projects will be sorted based on priorities established with the CITY during Task 1.2. Priorities may include, but are not limited to, PCI, traffic volume, street classification, project cost, or adjacent key destinations. B.3.3. Maintenance Project Summary. Kimley-Horn will prepare a summary document describing each project recommendation. The document will identify the location of each project, the re mended maintenance activities, and an engineer's opinion of able cost. In providing opinions of cost, financr ana s, economic feasibility projections, and schedules for a project, ey-Horn has no control over cost or price of labor and mat s; unknown o nt conditions of existing equipment or structures th y aff operation r maintenance costs; competitive bidding proced a arket conditions; time or quality of performance by third parties; type, management, or direction of operating personne other a mic and operational factors that may materially affect the i ojec t or schedule. Therefore, Kimley- Horn makes no warr th Is actual project costs, financial aspects, ec is fe , or sc edules will not vary from the Consultant's opinions, , pro tions, or estimates. B.3.4. Asse ent im -Horn will develop an Executive Summary that discus ion methodology, data collection results, up to four dge alysis scenarios, and maintenance and repair priorities. The ep Is arize pavement and asset inventories while providing recom dati on strategies for structuring an asset management program er the next five (5) years. Kimley-Horn will provide draft and final rsions d assumes that one round of non -conflicting comments will be c n the final version of the Executive Summary B.3.5. Deli rables. In addition to the report documents and presentation files, Kimley-Horn will deliver final GIS shapefiles and map packages to the CITY containing relevant roadway and asset inventories. Files will be provided in .SHP and .MPK file formats and will be suitable for integration into the CITY's existing GIS platform. B.4. Drive Implementation. Kimley-Horn will provide a user login for the CITY to access the DRIVE software. DRIVE incorporates a user interface (UI) for maintaining repair and treatment data, exporting and viewing data, and performing pavement repair and analysis functions. Following initial configuration and integration of CITY data into DRIVE, Consultant will meet with the CITY to demonstrate software features and provide training for CITY staff to operate the system independently. Consultant will provide up to two hours of virtual training on DRIVE software operation. DRIVE is web -based and will allow CITY staff to access the site remotely. The initial licensing period will remain in effect for three (3) years after logins are provided and can be renewed by the CITY on an annual basis. Access to ICC's Inform TM web interface, including roadway imagery and 360-degree panoramic viewing, will be provided for three (3) years from the initial access date. Kimley-Horn will also provide up to six (6) hours of extensive in -person, hands-on training for up to four (4) CITY staff who will be maintaining the system. Training will include: • Introduction to pavement and infrastructure management principles • Review of pavement distresses • Review of network inventory and condition data collection procedures • Overview of system operation, data entry, and report generation • Hands-on instruction with CITY staff entering inventory data and distress data into the system • Review of standard reporting functions and outputs The training will be structured in two parts: • System Operation and Data Entry — CITY and condition data, beginning with field data entry. Standard report generation • Decision -Making and Application of collected data to the decision- g r maintenance strategies to roCsegrr type, street classification,erallprovide instruction on th smaintenance and rehabilitnninl optimization. off will practice entering inventory Ita and continuing with distress so be included in this session. ;ITY staff will learn how to apply s. This will include applying t 'ng factors such as distress wo ondition. Consultant will i-generated reports to support work prioritization, and budget Kimley-Horn will provide d m re d to software programs, data entry procedures, and pavement re s for reference. Deliverables: staff SV calldentified in the Scope of Services above shall be cal Services and shall be performed on an individual basis upon aCITY. Compensation foradditional services will beagreed to pance. Such servicesshall include, but are not limited to, the fo • Geotechnical investigations, including coring and boring • Ground -penetrating radar (GPR) investigations • Non-destructive testing (NDT) • Structural inspections on bridges • Pavement condition evaluations beyond the scoped mileage up to 400 centerline street miles • Pavement design services • Extraction of other assets from right-of-way imagery • Public meetings • Preliminary or final design of roadway or utility improvements • Others as requested by the CITY B.6. Information Provided By CITY The CITY shall provide Kimley-Horn with information related to the previous pavement management program and related GIS files. Kimley-Horn shall be entitled to rely on the completeness and accuracy of all information provided by the CITY. AGREEMENT FOR ENGINEERING SERVICES FOR THE CITY OF OWASSO, OK PAVEMENT MANAGEMENT PROGRAM Responsibilities of the City Attachment C RESPONSIBILITIES OF THE CITY. The CITY agrees: C.1. Reports. Records. etc: To furnish, as required by the work, and not at the expense of the ENGINEER: C.1.1. Records, reports, studies, plans, drawings, and other data available in the files of the CITY that may be useful in the wor volved under this AGREEMENT. C.1.2. ENGINEER will reasonably rely upon the cy, timeliness, and completeness of the information provi y C.2. Access: Provide access to public and priva roperty w required in performance of ENGINEER's services. C.3. Staff Assistance: Designate the City E eer another individual designated in writing) to act as its representative in resp the work to be performed under this AGREEMENT, and such person 11 have lete authority to transmit instructions, receive information, nd e CITY'S policies and decisions with respect to materials, equipm el nd systems pertinent to the services covered by this AGREE C.3.1. Furnish staff a an in to ing, both horizontally and vertically, existing CITY owne sties in ex iting their relocation as described in Attachment I I furnish assistance as required in obtaining locatio oth ilities, including excavations to determine depth. C.3.2. Fur ' si ce as required in the preparation of bidding, c ruction a oth upporting documents. CA. Review: ine all st ies, reports, sketches, estimates, specifications, drawings, proposals an her d ments presented by ENGINEER and render in writing decisions perta reto within a reasonable time so as not to delay the services of ENGINEER. AGREEMENT FOR ENGINEERING SERVICES FOR THE CITY OF OWASSO, OK I2AN=1 r 1=1L'lAiyi/_VIUT04A14I�A2aflel;f—AN Compensation Attachment D COMPENSATION. The CITY agrees to pay, as compensation for services set forth in Attachment B, the following fees, payable monthly as the work progresses; and within 30 calendar days of receipt of invoice. ENGINEER shall submit monthly invoices based upon actual hours or work, invoiced according to the Rate Schedule provided in ATTACHMENT E, completed at the time of billing. Invoices shall be accompanied by such documentation as the CITY may require in substantiation of the amount billed. 6, D.1. Total Compensation For the work under this project the total lump sv#rin ng direct costs and subconsultant services shall be Four Hundr Twenty usand and Nof100 ($420.000), which amount shall not be ex .. ded without 'ver written authorization by CITY. D.2. Subconsultants and Other Professional es: Services of subcontractors and other professional consultants sh II be com sated for at actual cost. Use of sub - consultants must be authorized i ce by D.3. Other Direct Costs D.3.1. Travel and subsist ce sha mp sated for at actual cost. Local travel by personal or f mob shall be compensated for at the rate currently allowed by th S. D.3.2. Printing exp s s ensated for as shown in ATTACHMENT E. D.3.3. Any other dire s shal compensated for at actual when authorized in adva T DA. Additional tvices: ss erwise provided for in any accepted and authorized proposal dditional rvices, such services shall be compensated for on the same basis as pro d for i ttachment D. D.5. Terminated Se e his AGREEMENT is terminated, ENGINEER shall be paid for services perfo d to the effective date of termination. D.6. Conditions of Payment D.6.1. Progress payments shall be made in proportion to services rendered and expenses incurred as indicated within this AGREEMENT and shall be due and owing within thirty days of ENGINEER'S submittal of his progress payment invoices. D.6.2. If CITY fails to make payments due ENGINEER within sixty days of the submittal of any progress payment invoice, ENGINEER may, after giving fifteen days written notice to CITY, suspend services under this AGREEMENT. D.6.3. If the PROJECT is delayed, or if ENGINEER'S services for the PROJECT are delayed or suspended for more than ninety days for reasons beyond ENGINEER'S control, ENGINEER may, after giving fifteen days written notice to CITY, request renegotiation of compensation. 10 AGREEMENT FOR ENGINEERING SERVICES FOR THE CITY OF OWASSO, OK PAVEMENT MANAGEMENT PROGRAM Billing Rate Sheet Attachment E I Classification I Rate I Analyst $175 - $260 Professional 250 - $315 Senior Professional 1 $275 - $380 Senior Professional II N70 - $400 Senior Technical Support $ - $295 Support Staff $115 - $160 Technical Support $130 - $165 June 30, 2026 to adjustment thereafter I AGREEMENT FOR ENGINEERING SERVICES FOR THE CITY OF OWASSO, OK PAVEMENT MANAGEMENT PROGRAM Schedule Attachment F F. SCHEDULE. The schedule for general engineering services for the PROJECT is provided as follows: Nonce to F roceetl Tentative Date May 20.26 Task 1 Project Administation June 2026 Task 2 Data Collection July 2026 Task 3 Reporting %ember 2026 Task 4 Drive Implementation %x. December 2026 12 AGREEMENT FOR ENGINEERING SERVICES FOR THE CITY OF OWASSO, OK PAVEMENT MANAGEMENT PROGRAM Insurance Certificate Attachment G 13 TO: The Honorable Mayor and City Council FROM: Juliann M. Stevens, Managerial Services Director SUBJECT: Citizen Board and Committees Appointments DATE: April 10, 2026 BACKGROUND: To continue citizen participation and City staff involvement on the various boards, committees, trusts, and commissions, an item has been placed on the April Worksession agenda to discuss the annual appointment process. This memorandum provides background information for each board or committee and identifies terms that are vacant or set to expire on June 30th. AUDIT COMMITTEE - This committee oversees the audit of financial statements, ensures the auditor is independent of city management, and reviews internal controls and policies: five voting members and two non -voting ex-officio members (City Manager and Finance Director). Except for the City Council Representative, who serves a one-year term, appointments are for three-year terms: Cody Walter (Seat 1, City Council Representative) Robert Curfman (Seat 3, Business Person) Andrea O'Dell (Seat 4, Non -Practicing CPA) * In accordance with the City Ordinance, Seat No. I shall be held by a City Councilor serving the second year of their three-year term. Councilor Chad Balthrop is eligible for this committee. BOARD OF ADJUSTMENT - This is a quasi-judicial body to decide cases relating to zoning variances and appeals of the Building Inspector's interpretation of the building codes. Appeals of decisions made by this board must be taken to the District Court. Five citizen members and appointments are for three-year terms: Heather Cunningham (At Large) Dean Knoten (At Large) CAPITAL IMPROVEMENTS COMMITTEE - This committee reviews capital improvement project requests proposed to be funded by the third -penny sales tax and Vision for Owasso 55/100ths sales tax. This committee is comprised of citizens, representatives of other boards and commissions, and city staff. Appointments are for one-year terms: Chad Balthrop (City Council Representative) Jason Drake (At Large) Lyndell Dunn (City Council Representative) Jim Hunter (At Large) David Smith (Planning Commission Representative) Rob Haskins (At Large) Dirk Thomas (OEDA Representative) Kent Inouye (At Large) Jeff Davis (At Large) Keith Whitfield (At Large) OWASSO ECONOMIC DEVELOPMENT AUTHORITY - The duties of this authority are to plan, implement, and promote projects and programs that will directly benefit the economic well- being of the community. The seven Trustees include five members At Large, one representative of the Chamber of Commerce, and one City Councilor. Except for the Chamber and the City Council Representative serving one-year terms, member appointments are for five-year terms: Skip Mefford (At Large) Chelsea Feary (Chamber Representative) Alvin Frugo (Council Representative) B&C Appointments Page 2 PERSONNEL BOARD - This board meets when there is business to be addressed relating to appeals of personnel decisions made by the City Manager. Meetings are called by the Chair when a petition from a City employee is received in the Office of the City Clerk per the Personnel Policy Manual. Appointments are for three-year terms: Jerry Duke (At Large) PLANNING COMMISSION - The purpose of this commission is to review and recommend to the City Council actions relating to zoning, platting, subdivision construction, annexation, commercial site plans, and other related planning functions. Appointments are for three-year terms: Kent Inouye (At Large) SALES TAX OVERSIGHT COMMITTEE - The purpose of this commission is to review and report to the public the use of the Capital Improvements Fund and the Transportation Tax Fund. Appointments are for the lifetime of the sales tax: Don Hutchings - resigned Vacancy - Media INCOG BOARD OF DIRECTORS - This regional council of local governments facilitates various planning functions and federal and state grant review functions. Appointments to the board are for two-year terms: Doug Bonebrake (City Council Representative) Chris Garrett (City Manager, Alternate) INCOG TRANSPORTATION POLICY COMMITTEE - This regional transportation committee facilitates a cooperative effort with federal, state, and local governments and other transportation agencies to assess the area's transportation requirements. Appointments to the committee are for one-year terms: Doug Bonebrake (City Council Representative) Chris Garrett (City Manager, Alternate) INCOG TRANSPORTATION TECHNICAL COMMITTEE - This committee works closely with the INCOG Transportation Policy Committee to develop comprehensive, multi -modal plans that address the transportation needs and goals of the region. Appointments to the committee are for one-year terms: Roger Stevens (Public Works) Dwayne Henderson (Public Works, Alternate) REGIONAL METROPOLITAN UTILITY AUTHORITY - The Authority is a joint venture of Tulsa, Broken Arrow, Owasso, Jenks, and Bixby. The purpose of the Authority is to fund regional municipality utility efforts. Appointments to the Authority are for one-year terms: Travis Blundell (Assistant Public Works Director) Dwayne Henderson (City Engineer) 0-P e. sd TO: The Honorable Mayor and City Council FROM: Juliann M. Stevens, Managerial Services Director SUBJECT: Proposed Amendments to Sales Tax Oversight Committee DATE: April 10, 2026 BACKGROUND: The Oversight Committee was established following the 1988 sales tax election and meets regularly to review the restricted use of the third -penny sales tax and the transportation tax. In 2004, the City Council approved the committee's original policy statement, which outlines its purpose, appointment criteria, and minimum meeting requirements. The policy has been amended twice: • February 15, 2011 — revised meeting attendance requirements • July 27, 2015 —revised meeting dates PROPOSAL: Staff proposes updating the appointment criteria for the 15-member committee by eliminating specific industry categories and making all positions "at large." Appointees would still be required to: • Reside within the Owasso fenceline and/or school district • Not currently hold any elective office or other City Council -appointed position This item has been scheduled for discussion at the April Work Session. ATTACHMENT: Current Policy Statement POLICY STATEMENT (revised) OWASSO CITY COUNCIL CITY OF OWASSO, OKLAHOMA The Sales Tax Oversight Committee was initially formed as a part of the 1988 Sales Tax Extension for the purpose of providing a body of representatives from various interest groups within the Owasso community to monitor the use of the designated third penny of local sales tax. Individuals from the representative group as well as from at large are appointed to this committee by the Mayor and confirmed by the City Council. Such persons are charged with meeting on a regular basis to review the status of capital improvement projects funded by the third penny sales tax. The passage of Ordinance Number 763 and 766 by the City Council as well as the subsequent approval of such ordinances by the qualified electors of the City of Owasso assured a continuation of the Sales Tax Oversight Committee and the oversight given by such committee. In order to ensure the integrity of the composition of the Sales Tax Oversight Committee, the City Council of the City of Owasso adopts the following criteria as guidelines for future appointments to the Owasso Sales Tax Oversight Committee. 1. Each appointee must be a resident within the area defined as the Owasso fenceline and/or school district (herein referred to as the "service area') and must not be presently serving in any elective or other Council -appointed position with the City of Owasso; 2. NEWS MEDIA APPOINTMENT -An individual who conducts media -related activities within the service area as their primary career or business; 3. RETAIL BUSINESS APPOINTMENT -An individual who operates a retail outlet, that being a business conducting direct sales to the public within the service area; 4. SERVICE BUSINESS APPOINTMENT -An individual who operates a service business, that being a business providing direct services to the public within the service area; 5. EDUCATION APPOINTMENT - An individual employed by and actively engaged in an Owasso school, either as an administrator or a teacher, and who resides in the service area; 6. RECREATION APPOINTMENT- An individual who is an active member of an organized group promoting the development of amateur sports and recreation in the service area; 7. BUILDING INDUSTRY APPOINTMENT- An individual who is engaged in real estate improvement consisting of construction and/or development and having his/her primary business within the service area; 8. SENIOR CITIZEN APPOINTMENT - An individual who has attained the age of 60 years or more and who resides within the service area; Original Policy Statement approved by City Council April 20, 2004 Revision February 15, 2011(change termination) Revision July 27, 2015 (change meeting date/members) 9. FINANCIAL APPOINTMENT- An individual who is an officer or employee of a financial institution engaging in banking, the brokerage of stocks or bonds, or other major financial activity within the defined service area; and, 10. MEMBER AT LARGE APPOINTMENT- An individual who is a resident within the service area. The Sales Tax Oversight Committee shall consist of fifteen (15) members selected from the following: News Media One Position Retail Business Two Positions Service Business Two Positions Education One Position Recreation One Position Building Industry One Position Senior Citizen One Position Financial One Position Members at Large Five Positions A vacancy in any appointed position is hereby declared to exist upon the occurrence of any of the following events, to -wit: Any appointee absent from more than one-half of all regular or special meetings in any twenty-four (24) consecutive month period; 2. Any appointee who moves his/her residence out of the service area; or, 3. Any appointee who is no longer employed or engaged in the category from which he/she was appointed. The City Council shall be the sole judge of the qualifications of the appointees. Once a vacancy has been determined to exist by the City Council, the City Council shall appoint an individual possessing the requisite qualifications to serve from the respective category on the Sales Tax Oversight Committee. The Sales Tax Oversight Committee shall meet not less than two (2) times per fiscal year. Such two regular meetings are hereby set for the fourth Monday of March and the fourth Monday of September. Original Policy Statement approved by City Council April 20, 2004 Revision February 15, 2011(change termination) Revision July 27, 2015 (change meeting date/members) TO: The Honorable Mayor and City Council FROM: Juliann M. Stevens, City Clerk SUBJECT: Proposed Amendments to Comprehensive Rate and Fee Schedule DATE: April 10, 2026 BACKGROUND: A variety of rates and fees are charged to customers forservices provided by the city. The Owasso Charter provides the authority for the City Council to create revenue, and rates and fees have been enacted by various ordinances, resolutions, and City Council/Authority action. Resolution 2023-16, approved by the City Council in July 2023, was the last update to the City's Comprehensive Master Rate and Fee Schedule. The schedule contains a listing of current rates and fees charged to customers for services provided by the City and its Trust Authorities. The schedule is reviewed annually, and any subsequent amendments are proposed by Resolution. Recommended fee changes fall into three categories: • Fee change - Existing fees that are recommended to be increased or changed; • New related fees - Fees that are related or similar to existing fees, but would change or restructure those charges or would be a new charge for services; and • Completely new fees - New fees for services that have previously been free or unregulated. Four areas of service fee changes are included for current discussion: Managerial Services, Recreation and Culture events, Community Development/Building Services, and Ambulance service. ATTACHMENT: Proposed Fee Schedule i a) C L N a) 0 a) 0c ca1 O O NN E 0 U .p .p .O .O N O. CL O. V a) 0 m 0 0 0 0 .a x x G. 'Da)H o a) a) a) y p a) O O O O O E C C �.+ a s O O O U L 0 0 0 0 0 0 C>> O >> J J J p N •� a) a d W d N a) a) U O O 0) O1 0) C C 000000 a) N N N U> > a> U O L U O v�0i n n n y `_o o o c o ,OU 'o u a u a v--- �vOi o 0 a o E Oc E E U U c a u c c c E cc °°° N W D7 O] I� n upin MnC` n n^ N OO U �pp 000 ✓� O O O O O gooq SO Oyq O O O O O 000O 0 00[7PN SOON O Uv 8 n cj�� O O O W Mi ba4 b y NTb4Wb'TW �' n CL J J J z O O O 0 O O O O O a O O O O O O Coco OO OOO Oz M mm OO CJO V � v}�fPr vt 0 0 t� as U u n S U (D p U O g c u 3 3 o a mo a) N -O a .0 (U - d U U O O N O '00 -00 LL K O ,a O a > a) w N 0) •`) .E J J N UI O O U a a) a) N m m a) N a) m a) CL 0- a a .(D a- O'> N cacccpcpc c O O DO O O O w c a Q OO. 00. O. O. N N N H N O 0 N al 0 W >} n O 'O , n_ N O m N N 0) N N m a) n O O F aJ a) 0 CI i a - - a) aJ d a) a1 d d a) 2 o_aao_ u c is O no.a nnnannn a nQ.n n_a_ rE a N c a < E N 'a0 O 2' (D O 6 n 0 a C >' Q. E Q p c ~ C a N ' O C a •� x U a b O a T � C LL O N ") .� tV C U u > m a)N a 6 G� 'a o t Q) O C a m C O O c cmm->o N OE -0 c O. u m C O p 0 oH3 a) o° o•`o•E `u z p`�icco °a d m �aao� uC Ud cna = 3 Emc0)N a, d,0 0 •zE �c u�o m coTEmam 2'2'U �3a uo- a) a) ca cN N a) CL V cm>>> V'-� N y C O o u OE 0€ C U U u N C C N —) a,f�aO TO -E_mcoCL _ maa ">>��� -0 o a) N o o o aui ` m o 5 c r E o o m m m 0 m o m o f _i C no °o c°° u O Q O n i€> c E o n • O O S 0 9 N o L d �J u N o 0 0 E 6 O U a U a a a) O0 0CD O U N m N N !O 0 U 0_ m C E y, N 0 F c Q G Mo Mo Q Q Q Q 7 X U N 7� April2026 Sales & Use Tax Report a W. awl � aFJu anra.r. aeru C�mrR Total Monthly Sales Tax Comparison SS,000Ao0 S4,500,000 $4, 00.000 M,500,000 50,Oo0O00 s2..000 5;000,000 $1,500. 00 si,o00,000 $s00,0o0 EEE] S Aug Sep Oct Nov Oe0 Jen Feb Mat ADr May Jun Year -to -Date Sales Tax Total 550,000,000 $d5,000,000 $C0,000,OW $JS,000,WO ' :sao,apo,oao / 25,000,000 U0,000,000 515,000,000 $10.000-coo $5,000,000 S Jul fW0 Sep Oct N. pec. Jm Fab Mer Apr May Jun City of Owasso Total Sales & Use Tax Report Budget to Actual Comparison April 9, 2026 2025-26 2025-26 Actual Collections Budget Projections Over (Under) Projection Amount Percent Amount Percent Amount Percent Jul $ 4,355,290 8.4% $ 4,379,929 8.5% $ (24,639) -0.6% Aug 4,608,781 8.9% 4,332,012 8.4% 276,768 6.4% Sep 4,545,903 8.8% 4,218,924 8.2% 326,980 7.8% Oct 4,204,586 8.1% 4,262,195 8.3% (57,609) -1.4% Nov 4,232,493 8.2% 4,069,559 7.9% 162,934 4.0% Dec 4,611,409 8.9% 4,396,529 8.5% 214,880 4.9% Jan 4,887,543 9.5% 4,859,410 9.4% 28,134 0.6% Feb 4,873,668 9.4% 4,671,781 9.0% 201,887 4.3% Mar 4,021,509 7.8% 3,783,056 7.3% 238,454 6.3% Apr 4,266,334 8.3% 3,993,205 7.7% 273,129 6.8% May Jun Totals $ 44,607,516 86.3% $ 42,966,598 83.2% $ 1,640,918 3.8% City of Owasso Total Monthly Sales Tax Revenues Last Five Fiscal Years 2025-2026 2024-2025 2023-2024 2022-2023 2021-2022 Jul $ 3,898,576 $ 4,030,577 $ 3,809,901 $ 3,859,805 $ 3,440,377 Aug 4,143,296 3,935,340 3,892,331 3,888,306 3,558,829 Sep 4,029,327 3,813,881 3,629,534 3,743,687 3,522,962 Oct 3,776,982 3,869,565 3,839,191 3,767,889 3,653,860 Nov 3,805,182 3,512,031 3,686,934 3,750,140 3,443,276 Dec 3,930,076 4,032,449 3,777,373 3,854,603 3,538,043 Jan 4,290,931 4,500,490 4,107,128 4,145,010 3,890.744 Feb 4,126,656 3,929,036 4,109,253 4,055,635 4,033,475 Mar 3,616,662 3,425,391 3,270,677 3,334,731 2,990,573 Apr 3,708,767 3,429,728 3,636,407 3,659,838 3,491,187 May 3,879,286 3,934,149 4,018,971 3,726,630 Jun 3,882,411 3,650,844 3,797,070 3,678,903 $39,326,455 $ 46,240,184 $ 45,343,723 $ 45,875,686 $ 42,968,861 City of Owasso Total Sales Tax Report Budget to Actual Comparison April 9, 2026 2025-2026 2025-2026 Actual Collections Budget Projections Over (Under) Projection Amount Percent Amount Percent Amount Percent Jul $ 3,898,576 8.5% $ 3,911,175 8.5% $ (12,599) -0.3% Aug 4,143,296 9.0% 3,904,194 8.5% 239,101 6.1% Sep 4,029,327 8.8% 3,736,840 8.2% 292,487 7.8% Oct 3,776,982 8.2% 3,827,918 8.4% (50,936) -1.3% Nov 3,805,182 8.3% 3,628,605 7.9% 176,576 4.9% Dec 3,930,076 8.6% 3,902,032 8.5% 28,044 0.7% Jan 4,290,931 9.4% 4,279,582 9.3% 11,349 0.3% Feb 4,126,656 9.0% 4,015,282 8.8% 111,373 2.8% Mar 3,616,662 7.9% 3,351,069 7.3% 265,593 7.9% Apr 3,708,767 8.1% 3,553,855 7.8% 154,912 4.4% May Jun Totals $ 39,326,455 85.8% $ 38,110,553 83.1% $ 1,215,902 3.2% City of Owasso Total Sales Tax Report Two Year Comparison April 9, 2026 2025-2026 Percent Amount of Budget Jul $ 3,898,576 8.5% Aug 4,143,296 9.0% Sep 4,029,327 8.8% Oct 3,776,982 8.2% Nov 3,805,182 8.3% Dec 3,930,076 8.6% Jan 4,290,931 9.4% Feb 4,126,656 9.0% Mar 3,616,662 7.9% Apr 3,708,767 8.1% May Jun 2024-2025 Increase or (Decrease) Percent Amount of Actual Amount Percent $ 4,030,577 8.7% $ (132,002) -3.3% 3,935,340 8.5% 207,956 5.3% 3,813,881 8.2% 215,447 5.6% 3,869,565 8.4% (92,583) -2.4% 3,512,031 7.6% 293,151 8.3% 4,032,449 8.7% (102,373) -2.5% 4,500,490 9.7% (209,560) -4.7% 3,929,036 8.5% 197,619 5.0% 3,425,391 7.4% 191,272 5.6% 3,429,728 7.4% 279,039 8.1% Totals $39,326,455 85.8% $38,478,488 83.2% $ 847,967 2.2% Fiscal Year 2026 Sales Tax Budget is $45.837 million; Fiscal Year 2025 Sales Tax Budget was $45.055 million. City of Owasso Total Use Tax Report Two Year Comparison April 9, 2026 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Totals 2025-2026 2024-2025 Increase or (Decrease) Percent Percent Percent Amount of Budget Amount of Actual Amount of Actual $ 456,714 7.8% $ 456,893 7.7% $ (179) 0.0% 465,485 8.0% 443,880 7.4% 21,605 4.9% 516,576 8.9% 506.093 8.5% 10,482 2.1% 427,604 7.3% 470,266 7.9% (42,662) -9.1% 427,311 7.3% 451,108 7.6% (23,796) -5.3% 681,333 11.7% 516,729 8.7% 164,604 31.9% 596,612 10.2% 611,039 10.3% (14,426) -2.4% 747,012 12.8% 693,612 11.6% 53,400 7.7% 404,847 7.0% 448,391 7.5% (43,544) -9.7% 557,567 9.6% 419,411 7.0% 138,156 32.9% 90.7% 84.2% 5.3% $ 5,281,062 $ 5,017,422 $ 263,639 City of Owasso Monthly Use Tax Revenues Last Five Fiscal Years 2025-2026 2024-2025 2023-2024 2022-2023 2021-2022 Jul $ 456,714 $ 456,893 $ 485,519 $ 401,124 $ 326,380 Aug 465,485 443,880 418,758 363,566 404,700 Sep 516,576 506,093 450,327 425,319 318,417 Oct 427,604 470,266 416,968 357,484 392,609 Nov 427,311 451,108 406,494 406,252 339,020 Dec 681,333 516,729 477,825 422,765 368,226 Jan 596,612 611,039 572,582 478,272 487,449 Feb 747,012 693,612 613,597 574,438 509,782 Mar 404,847 448,391 411,558 378,203 330,651 Apr 557,567 419,411 399,253 440,597 310,281 May 517,675 468,542 505,331 390,745 Jun 424,110 439,205 415,151 348,589 $ 5,281,062 $ 5,959,207 $ 5,560,626 $ 5,168,503 $ 4,526,849 Fiscal Year 2026 Use Tax Budget is $5.8 million sd 0 AM06_ TO: The Honorable Mayor and City Council FROM: Michele Dempster, Human Resources Director SUBJECT: City Manager Contract and Evaluation Process City Attorney Contract and Evaluation Process DATE: April 10, 2026 CITY MANAGER CONTRACT AND EVALUATION PROCESS: In June 2025, the City Council entered into a two-year contract with Christopher Garrett, continuing Mr. Garrett's position as City Manager. The contract expires June 30, 2027, and will require ratification to continue into the second year. Each year, an annual evaluation is conducted as a part of the contract process. The evaluation includes the following: • The City Council will complete an online evaluation of the City Manager, with a summary of the results provided. • The City Manager will present an overview of current goals, future goals, obstacles, and achievements to the City Council. • Directors will complete an anonymous online evaluation of the City Manager, with a summary of results provided to the City Manager. TIMELINE: Staff will initiate the online evaluations mid -April and schedule an Executive Session on May 12 to discuss the evaluation and contract ratification with the City Manager. Prior to May 12, the City Council will receive: • A summary of the results from the City Council's online evaluation. • A statement from the Human Resources Director and City Attorney indicating whether any concerns in the Directors' evaluation could be considered illegal, unethical, or immoral. An overview of the City Manager's goals and accomplishments for the evaluation period, compiled by the City Manager, will be provided to the City Council on or before May 12. The above timing will allow the City Council ample opportunity to discuss ratification of the City Manager's contract prior to June 30. No action is required for this item. The purpose is to provide an overview of the process and allow the City Council the opportunity to provide feedback and input. CITY ATTORNEY CONTRACT AND EVALUATION PROCESS: An Executive Session will be placed on the May 12 agenda for the City Council to review and discuss the City Attorney's evaluation and contract renewal. Prior to May 12, the City Council will receive questions that can be utilized to guide performance evaluation discussions. This timing ensures the City Council has sufficient time to discuss renewal of the City Attorney's contract prior to June 30.