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Home My WebLink About2007.12.18_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO CITY. COUNCIL TYPE OF MEETING: Regular DATE: December 18, 2007 TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch Notice and agenda filed in the office of the City Clerk and posted at City Hall 5:00 p.m. on Friday, December 14, 2007. ?W 2&w2z4��2 Ju M. Stevens, Deputy City Clerk AGENDA 1. Call to Order Mayor Stephen Cataudella 2. Invocation Kirby Scaggs, Bethel Baptist Church 3. Flag Salute 4. Roll Call 5. Presentation of Employee of the Year Mr. Ray Mr. Ray will present the Employee of the Year for 2007. S: \Agendas \Co=ci1\2007\ 1218.doc Owasso City Council December 18, 2007 Page 2 6. Consideration and appropriate action relating to a request for Council approval of the Consent Agenda. All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable. A. Approval of Minutes of the December 4, 2007 Regular Meeting. Attachment # 6 -A B. Approval of Claims. Attachment # 6 -B C. Acknowledgement of receiving the monthly FY 2007 -2008 budget status report. Attachment # 6 -C D. Adoption of Resolution No. 2007 -14, a resolution adopting the City of Owasso's Hazard Mitigation Plan as amended by the Federal Emergency Management Agency (FEMA) and the Oklahoma Department of Emergency Management. Attachment # 6 -D E. Adoption of Resolution No. 2007 -15, a resolution calling an election for the purpose of electing Council Members to represent Wards 3 and 4, each for a three year term. Attachment # 6 -E F. Acceptance of roadway improvements located at E. 103rd Street North, southwest of the E. 106th Street North and N. Garnett Road intersection. Attachment # 6 -F 7. Consideration and appropriate action relating to a request for Council to award a bid for the construction of a restroom facility and sidewalk improvements at Rayola Park. Mr. Warren Attachment # 7 Staff will recommend Council award the bid to Builders Unlimited of Tulsa, Oklahoma in the amount of $76,742 in order to construct a restroom facility and sidewalk improvements at Rayola Park. Owasso City Council December 18, 2007 Page 3 8. Consideration and appropriate action relating to a request for Council to award a bid for the Main Street Improvement Project. Mr. Alexander Attachment # 8 Staff will recommend Council award the bid to Crossland Heavy Construction of Tulsa, Oklahoma in the amount of $851,019.61 in order to construct various improvements including streetscaping and street signage along Main Street between East 76th Street North and E. P Street North. 9. Consideration and appropriate action relating to a request for Council approval of two amendments to the Engineering Design Criteria, Construction Standards and Standard Details, Agreement for Urban Engineering Services. Mr. Nurre Attachment # 9 Staff will recommend Council approve amendments to the Agreement for Urban Engineering Services as required by the Engineering Design Criteria as follows: formally changing the text of the Agreement to include rate and fee adjustments approved by Council on May 1, 2007 and outlined in Ordinance No. 892; and, to revise the requirements for Design Engineers to maintain Professional Liability Insurance. 10. Consideration and appropriate action authorizing the City Manager to enter into contractual agreements in excess of $25,000 with one or more vendors for the sole purpose of removing and disposing of tree and limb debris created as a result of the ice storm that occurred between December 8 -12, 2007, and directing the City Manager to report all such contracts and their individual amounts to the City Council within 24 hours of their execution. Mr. Ray Attachment # 10 Staff will recommend Council authorization for the City Manager to enter into contractual agreements, in excess of the $25,000 previously established as the City Manager's spending limit, with one or more vendors for the sole purpose of removing and disposing of tree and limb debris created as a result of the recent ice storm. 11. Report from City Manager. Owasso City Council December 18, 2007 Page 4 12. Report from City Attorney. 13. Report from City Councilors. 14. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda.) 15. Adjournment. OWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, December 4, 2007 The Owasso City Council met in regular session on Tuesday, December 4, 2007 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 5:00 p.m. on Friday, November 30, 2007. ITEM 1. CALL TO ORDER Mayor Cataudella called the meeting to order at 6:30 p.m. ITEM 2. INVOCATION The invocation was offered by Rickey Hayes, Director of Economic Development. ITEM 3. FLAG SALUTE Vice Mayor D.J. Gall led the flag salute. ITEM 4. ROLL CALL PRESENT Steve Cataudella, Mayor D.J. Gall, Vice Mayor Doug Bonebrake, Councilor Susan Kimball, Councilor Jon Sinex, Councilor A quorum was declared present. STAFF Rodney J. Ray, City Manager Julie Lombardi, City Attorney ABSENT ITEM 5. PRESENTATION OF THE CHARACTER TRAIT OF THE MONTH Dee Sokolosky, a member of the Owasso Character Council, presented to the Council `Thriftiness', the character trait of the month for December, 2007. Owasso City Council December 4, 2007 ITEM 6. PRESENTATION OF THE EMPLOYEE OF THE MONTH Mr. Ray introduced to the Council, Officer Howard Smith, a member of the City's Police Department, as Employee of the Month for December, 2007. ITEM 7. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL APPROVAL OF THE CONSENT AGENDA A. Approval of Minutes of the November 20, 2007 Regular Meeting. B. Approval of Claims. C. Approval of a request from Public Service Company of Oklahoma to expand their existing easement across a portion of the Bailey Ranch Golf Course, by including an additional 5,558 square feet located near the tee box on hole number 10 to the putting green on hole number eighteen. Ms. Kimball moved, seconded by Mr. Bonebrake, to approve the Consent Agenda with claims totaling $105,919.66, Healthcare self - insurance claims totaling $43,718.85 and payroll claims totaling $367,443.91. YEA: Bonebrake, Cataudella, Gall, Kimball, Sinex NAY: None Motion carried 5 -0. ITEM 8. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL TO AWARD A CONSTRUCTION CONTRACT FOR PHASE I OF THE NORTH GARNETT ROAD REGIONAL DETENTION PROJECT Mr. Nurre presented the item and recommended Council award the bid for the construction of the North Garnett Regional Detention (Phase I) — 60" Storm Sewer to McGuire Bros. Construction, Sapulpa, OK, in the amount of $145,930.00. Mr. Bonebrake moved for Council to award the contract as recommended. Motion was seconded by Ms. Kimball. YEA: Bonebrake, Cataudella, Gall, Kimball, Sinex NAY: None Motion carried 5 -0. 2 Owasso City Council December 4, 2007 ITEM 9. REPORT FROM CITY MANAGER. Mr. Ray reported on the continuing efforts to obtain settlement on the Vanguard loan. ITEM 10. REPORT FROM CITY ATTORNEY No report ITEM 11. REPORT FROM CITY COUNCILORS No report ITEM 12. NEW BUSINESS None ITEM 13. ADJOURNMENT Mr. Bonebrake moved, seconded by Ms. Kimball, to adjourn. YEA: Bonebrake, Cataudella, Gall, Kimball, Sinex NAY: None Motion carried 5 -0 and the meeting was adjourned at 7:30 p.m. Pat Fry, Minute Clerk C Stephen Cataudella, Mayor CITY OF OWASSO CLAIMS TO BE PAID 12118/07 VENDOR DESCRIPTION AMOUNT TREASURER PETTY CASH PETTY CASH 100.00 TREASURER PETTY CASH PETTY CASH 50.00 TREASURER PETTY CASH PETTY CASH 20.00 REFUND TOTALS 170.00 OFFICE DEPOT OFFICE SUPPLES 2.57 FRANK W AMBRUS BAILIFF SERVICES 140.00 AMERICAN MUNICIPAL SERVICES LTD COLLECTION FEES 892.25 TREASURER PETTY CASH PETTY CASH 29.95 MUNICIPAL COURT DEPT TOTALS 1,064.77 CITY GARAGE CITY OF OWASSO VEHICLE MAINT -PARTS 12.08 CITY GARAGE CITY OF OWASSO VEHICLE MAINT -PARTS 5.27 FUELMAN FUEL 118.11 CITY GARAGE CITY OF OWASSO VEHICLE MAINT- SERVICES 83.33 CITY GARAGE CITY OF OWASSO VEHICLE MAINT- SERVICES 83.33 GREENWOOD PERFORMANCE VERSATILITY TRAINING 458.33 GREENWOOD PERFORMANCE VERSATILITY TRAINING 458.33 WAL -MART SUPPLIES 44.30 TREASURER PETTY CASH PETTY CASH 21.13 JPMORGAN CHASE COMMERCIAL CARD ODYSSEY DIGITAL PRINT -SIGNS 591.65 JPMORGAN CHASE COMMERCIAL CARD ODYSSEY DIGITAL PRINT -SEALS 648.68 PATTY'S DONUTS & EGG ROLL EMPLOYEE APPRECIATION 40.30 WAL -MART SUPPLIES 385.74 WAL -MART SUPPLIES 65.64 LOWES PARADE TRUCK DECOR 86.15 JPMORGAN CHASE COMMERCIAL CARD EMPLOYEE RECOGNITION 559.79 JPMORGAN CHASE COMMERCIAL CARD EMPLOYEE OF THE MONTH 50.00 JPMORGAN CHASE COMMERCIAL CARD EMPLOYEE OF THE YEAR 50.00 JPMORGAN CHASE COMMERCIAL CARD EMPLOYEE OF THE YEAR 50.00 JPMORGAN CHASE COMMERCIAL CARD EMPLOYEE OF THE YEAR 50.00 JPMORGAN CHASE COMMERCIAL CARD EMPLOYEE OF THE YEAR 50.00 TREASURER PETTY CASH PETTY CASH 55.09 TREASURER PETTY CASH PETTY CASH 67.34 MANAGERIAL DEPT TOTALS 4,034.59 JPMORGAN CHASE COMMERCIAL CARD BEST BUY -JUMP DRIVE 62.99 OFFICE DEPOT OFFICE SUPPLES 10.35 ROBERT HALF FINANCE & ACCOUNTING EMPLOYMENT FEE 8,200.00 FINANCE DEPT TOTALS 8,273.34 WAL -MART SUPPLIES 7.88 OFFICE DEPOT OFFICE SUPPLES 19.48 CHARACTER TRAINING INSTITUTE CHARACTER BULLETINS 403.31 A N Z SIGNS & SHIRTS CHARACTER BANNER 99.75 VENDOR NATASHA LETTERMAN OR RUSSELL ANDREWS CHARACTER TRAINING INSTITUTE COMMUNITYCARE HMO INTEGRITY FOCUS CHARLES R COKER MCAFEE & TAFT HANLEY WOOD LLC NEIGHBOR NEWSPAPERS AMERICANCHECKED, INC GREENWOOD PERFORMANCE SYSTEMS TREASURER PETTY CASH RICH & CARTMILL CINTAS CORPORATION LOWES JPMORGAN CHASE COMMERCIAL CARD NEIGHBOR NEWSPAPERS TREASURER PETTY CASH TREASURER PETTY CASH OWASSO CHAMBER OF COMMERCE OFFICE DEPOT JPMORGAN CHASE COMMERCIAL CARD CITY GARAGE CITY OF OWASSO CITY GARAGE CITY OF OWASSO FUELMAN CITY GARAGE CITY OF OWASSO CITY GARAGE CITY OF OWASSO TULSA COUNTY MIS JPMORGAN CHASE COMMERCIAL CARD OFFICE DEPOT JPMORGAN CHASE COMMERCIAL CARD JPMORGAN CHASE COMMERCIAL CARD MAXWELL SUPPLY OF TULSA JPMORGAN CHASE COMMERCIAL CARD JPMORGAN CHASE COMMERCIAL CARD JPMORGAN CHASE COMMERCIAL CARD CITY GARAGE CITY OF OWASSO CITY GARAGE CITY OF OWASSO FUELMAN CITY GARAGE CITY OF OWASSO CITY GARAGE CITY OF OWASSO JPMORGAN CHASE COMMERCIAL CARD JPMORGAN CHASE COMMERCIAL CARD JPMORGAN CHASE COMMERCIAL CARD OFFICE DEPOT CITY GARAGE CITY OF OWASSO DESCRIPTION AMOUNT CHARACTER INITIATIVE 1,466.00 CHARATER INITIATIVE 108.04 EMPLOYEE EAP 220.00 CHARACTER INITIATIVE 425.00 LEGAL 370.50 ADVERTISING 717.50 CLASSIFIED ADS 135.55 PRE - EMPLOYMENTCHECK 292.05 VERSATILITY TRAINING 458.33 PETTY CASH 14.55 TREASURER BOND 450.00 HUMAN RESOURCE DEPT TOTAL 5,187.94 CARPET /MAT CLEANING 32.80 WATER HEATER /SUPPLIES 421.89 D & SONS LAWNCARE -CITY HALL 560.00 MEDIA PUBLICATION 73.95 PETTY CASH 11.37 PETTY CASH 27.04 DUES 1,250.00 GENERAL GOVERNMENT DEPT TOTALS 2,377.05 OFFICE SUPPLIES 117.68 EHRLES PARTY SUPPLY 24.22 VEHICLE MAINT -PARTS 0.00 VEHICLE MAINT -PARTS 0.00 FUEL 555.23 VEHICLE MAINT- SERVICES 166.66 VEHICLE MAINT- SERVICES 166.66 DAIL UP SERVICE 30.00 MEETING EXPENSE 50.66 COMMUNITY DEVELOPMENT DEPT TOTAL 1,111.11 OFFICE SUPPLIES 3.99 OFFICE DEPOT - PRINTER PAPER 27.99 OFFICE DEPOT - RECEIVED STAMP 13.99 MAINTENANCE SUPPLIES 78.36 AUTOZONE- EMERGENCY LIGHT 4.33 AUTOZONE- REFUND -4.33 AUTOZONE- EMERGENCY 3.99 VEHICLE MAINT -PARTS 86.86 VEHICLE MAINT -PARTS 35.66 FUEL 359.50 VEHICLE MAINT- SERVICES 166.66 VEHICLE MAINT- SERVICES 166.66 ENGINEERING DEPT TOTAL 943.66 WALMART- ADAPTER 56.82 OFFICE DEPOT -CABLE ORGANIZE 21.98 BEST BUY -JUMP DRIVE AND PCI 69.98 OFFICE SUPPLIES 6.99 VEHICLE MAINT -PARTS 0.00 VENDOR DESCRIPTION AMOUNT CITY GARAGE CITY OF OWASSO VEHICLE MAINT -PARTS 0.00 FUELMAN FUEL 42.03 STRATEGIC CONSULTING INTERNATIONAL GIS SYSTEM MAINT -FEES 4,000.00 COX COMMUNICATIONS INTERNET FEES 379.95 CITY GARAGE CITY OF OWASSO VEHICLE MAINT- SERVICES 66.66 CITY GARAGE CITY OF OWASSO VEHICLE MAINT- SERVICES 66.66 JPMORGAN CHASE COMMERCIAL CARD TRAVEL AND TRAIN ING /WILLSON 18.85 JPMORGAN CHASE COMMERCIAL CARD TRAVEL AND TRAINING /WILLSON 12.70 JPMORGAN CHASE COMMERCIAL CARD TRAVEL AND TRAIN I NG/WI LLSON 6.52 JPMORGAN CHASE COMMERCIAL CARD TRAVEL AND TRAIN ING/WILLSON 5.57 JPMORGAN CHASE COMMERCIAL CARD ENTERPRISE RENT A CAR 355.83 JPMORGAN CHASE COMMERCIAL CARD TRAVEL AND TRAIN I NG/WI LLSON 32.15 JPMORGAN CHASE COMMERCIAL CARD TRAVEL AND TRAINING /WILLSON 421.80 JPMORGAN CHASE COMMERCIAL CARD TRAVEL AND TRAINING/WILLSON 26.44 JPMORGAN CHASE COMMERCIAL CARD DELL -NEW EMAIL SERVER 5,208.43 SUNGARD TRAINING /IMPLEMENTATION 18,858.45 INFORMATION SYSTEMS DEPT TOTAL 29,657.81 OFFICE DEPOT OFFICE SUPPLIES 20.13 WAL -MART SUPPLIES 40.64 MURPHY SANITARY SUPPLY SUPPLIES 20.85 GRAINGER OLD CENTRAL SUPPLIES 15.04 WAL -MART SUPPLIES 300.00 ATWOODS DISTRIBUTING, LP CITY HALL VAN PARTS 19.74 LOWES SUPPLIES 69.68 UNIFIRST HOLDINGS LP UNIFORM RENTAL 137.24 CITY GARAGE CITY OF OWASSO VEHICLE MAINT -PARTS 127.39 CITY GARAGE CITY OF OWASSO VEHICLE MAINT -PARTS 122.26 FUELMAN FUEL 342.71 SCHINDLER ELEVATOR INC ELEVATOR MAINT 676.80 COX COMMUNICATIONS INTERNET FEES 69.95 CITY GARAGE CITY OF OWASSO VEHICLE MAINT- SERVICES 233.33 CITY GARAGE CITY OF OWASSO VEHICLE MAINT- SERVICES 233.33 OKLAHOMA DEPT OF CORRECTIONS DOC WORKER PROGRAM 297.73 FUELMAN FUEL 290.62 CITY GARAGE CITY OF OWASSO VEHICLE MAINT -PARTS 0.00 TREASURER PETTY CASH PETTY CASH 51.92 CITY GARAGE CITY OF OWASSO VEHICLE MAINT -PARTS 0.00 SUPPORT SERVICE DEPT TOTAL 3,069.36 OFFICE DEPOT OFFICE SUPPLIES 300.10 JPMORGAN CHASE COMMERCIAL CARD NATIONAL IMPRINT CORP -SPARK 149.43 O'REILLY AUTOMOTIVE BIKE PATROL SUPPLIES 16.99 WAL -MART SUPPLIES 94.78 CITY GARAGE CITY OF OWASSO VEHICLE MAINT -PARTS 1,978.54 CITY GARAGE CITY OF OWASSO VEHICLE MAINT -PARTS 1,210.33 FUELMAN FUEL 8,575.73 HOWARD E STAMPER RADIO REPAIR SERVICES 150.00 JPMORGAN CHASE COMMERCIAL CARD LASERWORKS- ROLLERS 117.90 CITY GARAGE CITY OF OWASSO VEHICLE MAINT- SERVICES 4,583.33 CITY GARAGE CITY OF OWASSO VEHICLE MAINT- SERVICES 4,583.33 GREENWOOD PERFORMANCE SYSTEMS VERSATILITY TRAINING 458.33 TREASURER PETTY CASH PETTY CASH 58.50 VENDOR JPMORGAN CHASE COMMERCIAL CARD JPMORGAN CHASE COMMERCIAL CARD JPMORGAN CHASE COMMERCIAL CARD JPMORGAN CHASE COMMERCIAL CARD JPMORGAN CHASE COMMERCIAL CARD JPMORGAN CHASE COMMERCIAL CARD WAL -MART JPMORGAN CHASE COMMERCIAL CARD JPMORGAN CHASE COMMERCIAL CARD GREENWOOD PERFORMANCE SYSTEMS INC TREASURER PETTY CASH RICH & CARTMILL JPMORGAN CHASE COMMERCIAL CARD JPMORGAN CHASE COMMERCIAL CARD JPMORGAN CHASE COMMERCIAL CARD WAL -MART JPMORGAN CHASE COMMERCIAL CARD CITY GARAGE CITY OF OWASSO CITY GARAGE CITY OF OWASSO FLEETCOR TECHNOLOGIES DBA FUELMAN AMERIFLEX HOSE & ACCESSORIES, LLC CITY GARAGE CITY OF OWASSO CITY GARAGE CITY OF OWASSO LOWES HOME IMPROVEMENT WAREHOUSE JPMORGAN CHASE COMMERCIAL CARD OFFICE DEPOT WAL -MART JPMORGAN CHASE COMMERCIAL CARD JPMORGAN CHASE COMMERCIAL CARD JPMORGAN CHASE COMMERCIAL CARD WAYEST SAFETY NORTH AMERICA FIRE EQUIPMENT CO CITY GARAGE CITY OF OWASSO CITY GARAGE CITY OF OWASSO FUELMAN BAILEY EQUIPMENT LOWES CITY GARAGE CITY OF OWASSO CITY GARAGE CITY OF OWASSO OWASSO FITNESS ZONE GREENWOOD PERFORMANCE SYSTEMS GREENWOOD PERFORMANCE SYSTEMS TREASURER PETTY CASH OKLAHOMA STATE UNIVERSITY DESCRIPTION AMOUNT INT'L ASSN OF CHIEFS /DUES 120.00 WOLF CAMERA- MEMORY CARDS 209.96 WOLF CAMERA- DIGITAL CAMERA 1,399.98 POLICE DEPT TOTAL 24,007.23 WALMART- SUPPLIES 79.72 WALMART- PRISONER MEALS 120.44 WALMART- PRISONER BOARD 34.40 SUPPLIES 70.53 WALMART- PRISONER MEALS 80.88 TUITION 750.00 VERSATILITY TRAINING 458.33 PETTY CASH 171.50 NOTARY BOND - MAZZANTI 30.00 POLICE COMMUNICATIONS DEPT TOTAL 1,795.80 FULLERTON WELDING- SUPPLIES 88.00 WALMART -INK CARTRIDGE 28.57 LOWES - LIGHTBULBS /SILICONE 22.94 SUPPLIES 90.22 WALMART- SUPPLIES 72.16 VEHICLE MAINT -PARTS 0.00 VEHICLE MAINT -PARTS 75.09 FUEL 368.33 POWER WASHER PARTS 447.43 VEHICLE MAINT- SERVICES 166.66 VEHICLE MAINT- SERVICES 166.66 ANIMAL SHELTER FREEZER 881.64 FLEET DISTRIBUTORS 999.17 ANIMAL CONTROL DEPT TOTAL 3,406.87 OFFICE SUPPLES 180.06 SUPPLIES 138.66 MEETING EXPENSE 24.00 DENISE JOHNSON - CREDIT -89.00 DENISE JOHNSON - COATING 89.00 SCBA VOICE AMPLIFIERS 4,500.00 HELMETS /UNIFORM 9,272.60 VEHICLE MAINT -PARTS 0.00 VEHICLE MAINT -PARTS 593.84 FUEL 1,916.62 CHAIN SAW REPAIR 34.32 CEILING TILES 85.74 VEHICLE MAINT- SERVICES 1,166.66 VEHICLE MAINT- SERVICES 1,166.66 PHYSICAL FITNESS PROGRAM 315.00 VERSATILITY TRAINING 458.33 VERSATILITY TRAINING 458.33 PETTY CASH 122.50 DUES 10.00 FIRE DEPT TOTAL 20,443.32 OFFICE DEPOT � 4dftf OFFICE SUPPLES 28.49 VENDOR DESCRIPTION AMOUNT VVEC STORM SIRENS 24.48 TREASURER PETTY CASH PETTY CASH 14.55 EMERGENCY PREPAREDNESS DEPT TOTAL 67.52 MILL CREEK LUMBER & SUPPLY MAINTENANCE SUPPLIES 27.77 TWIN CITIES READY MIX MAINTENANCE SUPPLIES 469.00 ATWOODS DISTRIBUTING MAINTENANCE SUPPLIES 31.45 CROW BURLINGAME COMPANY MAINTENANCE SUPPLIES 50.35 APAC MAINTENANCE SUPPLIES 560.87 JPMORGAN CHASE COMMERCIAL CARD TRUK QUIP -PLOW BLADES 358.44 O'REILLY AUTOMOTIVE SUPPLIES 33.99 JPMORGAN CHASE COMMERCIAL CARD PROTECTIVE CLOTHING 144.92 GELLCO UNIFORMS & SHOES PROTECTIVE CLOTHING 178.18 UNIFIRST HOLDINGS PROTECTIVE CLOTHING 79.82 VULCAN TRAFFICE SIGNS 284.00 JPMORGAN CHASE COMMERCIAL CARD LOWES- REPLACE BREAKER 7.14 CITY GARAGE CITY OF OWASSO VEHICLE MAINT -PARTS 914.24 CITY GARAGE CITY OF OWASSO VEHICLE MAINT -PARTS 149.70 FUELMAN FUEL 1,228.41 JPMORGAN CHASE COMMERCIAL CARD ATWOODS- BROOMS 33.98 GADES SALES CO TRAFFIC SIGNAL PARTS 700.70 CITY GARAGE CITY OF OWASSO VEHICLE MAINT- SERVICES 1,166.66 CITY GARAGE CITY OF OWASSO VEHICLE MAINT- SERVICES 1,166.66 JPMORGAN CHASE COMMERCIAL CARD TRAVEL AND TRAINING /RIDGWAY 11.69 JPMORGAN CHASE COMMERCIAL CARD TRAVEL AND TRAINING /RIDGWAY 8.01 JPMORGAN CHASE COMMERCIAL CARD TRAVEL AND TRAINING /RIDGWAY 102.35 JPMORGAN CHASE COMMERCIAL CARD SKILLPATH SEMI NARS - RIDGWAY 189.00 JPMORGAN CHASE COMMERCIAL CARD TRAVEL AND TRAINING /RIDGWAY 369.00 STREETS DEPT TOTAL 8,266.33 JPMORGAN CHASE COMMERCIAL CARD LOWES -SURGE PROTECTOR 11.90 JPMORGAN CHASE COMMERCIAL CARD OWASSO FENCE -RAILS 14.82 JPMORGAN CHASE COMMERCIAL CARD LOWES- WATERPROOF CEMENT 29.52 JPMORGAN CHASE COMMERCIAL CARD BAILEY EQUIPMENT- BLADES 35.00 JPMORGAN CHASE COMMERCIAL CARD ATWOODS -GATE WHEEL 34.89 MILL CREEK LUMBER & SUPPLY MAINTENANCE SUPPLIES 2.58 ATWOODS DISTRIBUTING MAINTENANCE SUPPLIES 29.94 JPMORGAN CHASE COMMERCIAL CARD ATWOODS- CREDIT -20.69 JPMORGAN CHASE COMMERCIAL CARD ATWOODS - WINTER APPAREL 225.67 UNIFIRST HOLDINGS LP PROTECTIVE CLOTHING 85.28 JPMORGAN CHASE COMMERCIAL CARD BAILEY EQUIPMENT -MOTOR 389.28 JPMORGAN CHASE COMMERCIAL CARD ATWOODS -MOWER BATTERY 22.99 BAILEY EQUIPMENT MAINTENANCE SUPPLIES 24.65 CITY GARAGE CITY OF OWASSO VEHICLE MAINT -PARTS 344.21 CITY GARAGE CITY OF OWASSO VEHICLE MAINT -PARTS 1,350.55 FUELMAN FUEL 1,121.64 BAILEY EQUIPMENT MAINTENANCE SUPPLIES 218.28 CITY GARAGE CITY OF OWASSO VEHICLE MAINT- SERVICES 1,166.66 CITY GARAGE CITY OF OWASSO VEHICLE MAINT- SERVICES 1,166.66 STORMWATER MAINTENANCE DEPT TOTAL 6,253.83 JPMORGAN CHASE COMMERCIAL CARD ATWOODS -LIGHT CLIPS 8.98 JPMORGAN CHASE COMMERCIAL CARD LOWES- PAVERS 14.80 VENDOR DESCRIPTION AMOUNT LOWES FUSE 2.37 LOWES LIGHT SETS 33.34 GRAINGER SPORTS PARK SUPPLIES 64.04 OFFICE DEPOT OFFICE SUPPLIES 81.63 BAILEY EQUIPMENT BAR OIL 4.99 CITY GARAGE CITY OF OWASSO VEHICLE MAINT -PARTS 13.03 CITY GARAGE CITY OF OWASSO VEHICLE MAINT -PARTS 37.60 FUELMAN FUEL 518.07 ADT SECURITY SERVICES SECURITY SERVICES 45.74 WASHINGTON CO RWD #3 MCCARTY PARK WATER 123.70 CITY GARAGE CITY OF OWASSO VEHICLE MAINT- SERVICES 250.00 CITY GARAGE CITY OF OWASSO VEHICLE MAINT- SERVICES 250.00 JPMORGAN CHASE COMMERCIAL CARD HOBBY LOBBY - SUPPLIES 133.40 PARKS DEPT TOTAL 1,581.69 CHARACTER TRAINING INSTITUTE CHARACTER BULLETINS 36.00 OFFICE DEPOT OFFICE SUPPLIES 259.92 LOWES LIGHT BULBS 15.96 CITY GARAGE CITY OF OWASSO VEHICLE MAINT -PARTS 0.00 CITY GARAGE CITY OF OWASSO VEHICLE MAINT -PARTS 0.00 FUELMAN FUEL 217.00 JPMORGAN CHASE COMMERCIAL CARD LOWES- PAINTING SUPPLIES 364.92 JPMORGAN CHASE COMMERCIAL CARD LOWES- PAINTING SUPPLIES 336.28 JPMORGAN CHASE COMMERCIAL CARD LOWES- CREDITS - 364.92 CITY GARAGE CITY OF OWASSO VEHICLE MAINT- SERVICES 33.33 CITY GARAGE CITY OF OWASSO VEHICLE MAINT- SERVICES 33.33 COMMUNITY CENTER DEPT TOTAL 931.82 JPMORGAN CHASE COMMERCIAL CARD AMAZON.COM- MANUALS 66.44 CITY GARAGE CITY OF OWASSO VEHICLE MAINT -PARTS 0.00 CITY GARAGE CITY OF OWASSO VEHICLE MAINT -PARTS 0.00 FUELMAN FUEL 147.57 JPMORGAN CHASE COMMERCIAL CARD WEB SCRIBBLE SOLUTIONS -HOST 19.99 CITY GARAGE CITY OF OWASSO VEHICLE MAINT- SERVICES 83.33 CITY GARAGE CITY OF OWASSO VEHICLE MAINT- SERVICES 83.33 GREENWOOD PERFORMANCE SYSTEMS VERSATILITY TRAINING 458.33 JPMORGAN CHASE COMMERCIAL CARD MEETING EXPENSE 15.69 JPMORGAN CHASE COMMERCIAL CARD MEETING EXPENSE 6.35 JPMORGAN CHASE COMMERCIAL CARD MEETING EXPENSE 11.92 JPMORGAN CHASE COMMERCIAL CARD MEETING EXPENSE 4.07 JPMORGAN CHASE COMMERCIAL CARD MEETING EXPENSE 13.13 JPMORGAN CHASE COMMERCIAL CARD DRY CLEANING STATION 21.30 JPMORGAN CHASE COMMERCIAL CARD MEETING EXPENSE 1.25 JPMORGAN CHASE COMMERCIAL CARD MEETING EXPENSE 1.09 JPMORGAN CHASE COMMERCIAL CARD MEETING EXPENSE 15.90 JPMORGAN CHASE COMMERCIAL CARD MEETING EXPENSE 4.45 JPMORGAN CHASE COMMERCIAL CARD MEETING EXPENSE 8.14 ECONOMIC DEVELOPMENT DEPT TOTAL 962.28 GENERAL FUND TOTAL 123,606.32 VENDOR DESCRIPTION AMOUNT BETTY RICHTER AMBULANCE REFUND 50.00 U.H.C. AMBULANCE REFUND 584.55 GEORGIALENE TAYLOR AMBULANCE REFUND 90.63 MEDICARE REFUNDS AMBULANCE REFUND 101.57 PHYSICIANS MUTUAL AMBULANCE REFUND 85.63 PACIFICARE AMBULANCE REFUND 305.73 MAURINE L GARRETT AMBULANCE REFUND 508.00 JPMORGAN CHASE COMMERCIAL CARD ALLIANCE MEDICAL - SUPPLIES 5.22 JPMORGAN CHASE COMMERCIAL CARD BOUND TREE MEDICAL - SUPPLIES 326.56 JPMORGAN CHASE COMMERCIAL CARD TRI -ANIM HEALTH - SUPPLIES 256.53 MEDICAL COMPLIANCE SPECIALTY INC BIO -WASTE DISPOSAL 240.00 EMSAR FLO METER REPAIR 31.00 JPMORGAN CHASE COMMERCIAL CARD ALLIANCE MEDICAL - SUPPLIES 815.37 JPMORGAN CHASE COMMERCIAL CARD CARDIOVASCULAR CONCEPT 2,201.03 JPMORGAN CHASE COMMERCIAL CARD PHARMACEUTICAL - SUPPLIES 367.56 ATC FREIGHTLINER GROUP AMBULANCE REPAIRS 3,812.83 CITY GARAGE CITY OF OWASSO VEHICLE MAINT -PARTS 368.42 CITY GARAGE CITY OF OWASSO VEHICLE MAINT -PARTS 108.56 FUELMAN FUEL 1,688.13 JPMORGAN CHASE COMMERCIAL CARD BOUND TREE MEDICAL - SUPPLIES 1,765.92 OWASSO REDICLINIC FLU SHOT -TB TESTING 805.00 CITY GARAGE CITY OF OWASSO VEHICLE MAINT- SERVICES 1,250.00 CITY GARAGE CITY OF OWASSO VEHICLE MAINT- SERVICES 1,250.00 MEDICLAIMS INC AMBULANCE BILLING SERVICE 6,883.92 AMBULANCE SERVICE FUND TOTAL 23,902.16 AT &T E911 FEES 1,920.49 E -911 FUND TOTAL 1,920.49 TRIAD PRINTING PRINTED INSERTS 920.40 H & R LIFTING AND BUCKET SERVICE BANNER REMOVAL 117.00 JPMORGAN CHASE COMMERCIAL CARD CAPPS RENT A CAR -HOLLY TROLLY 251.82 JPMORGAN CHASE COMMERCIAL CARD CAPPS RENT A CAR -HOLLY TROLLY 251.82 HOTEL /MOTEL TAX FUND TOTAL 1,541.04 MESHEK & ASSOCIATES ENGINEERING SERVICES 1,820.35 FIT CONSTRUCTION THREE LAKES POND DAM 64,722.60 MESHEK & ASSOCIATES DRAINAGE IMPROVEMENTS 25,617.91 STORMWATER MGMT FUND TOTAL 92,160.86 JPMORGAN CHASE COMMERCIAL CARD FULLERTON WELDING -CO2 16.00 ANIMAL STERILIZATION FUND TOTAL 16.00 JPMORGAN CHASE COMMERCIAL CARD DELL - PRINTER 471.00 JPMORGAN CHASE COMMERCIAL CARD DELL - PRINTER 471.00 JPMORGAN CHASE COMMERCIAL CARD LOWES- DISHWASHER 798.00 BECCO CONTRACTORS INC DRAINAGE IMPROVEMENTS 80,100.00 FIT CONSTRUCTION BALL FIELD CONSTRUCTION 39,527.10 CAPITAL IMPROVEMENT FUND TOTAL 121,367.10 OFFICE DEPOT OFFICE SUPPLIES 20.80 VENDOR DESCRIPTION AMOUNT MYERS TIRE SUPPLY SHOP SUPPLIES 23.97 O'REILLY AUTOMOTIVE SUPPLIES 25.38 UNIFIRST HOLDINGS LP UNIFORM RENTAL 177.06 CITY GARAGE CITY OF OWASSO VEHICLE MAINT -PARTS 0.00 CITY GARAGE CITY OF OWASSO VEHICLE MAINT -PARTS 0.00 EQUIPMENT ONE RENTAL & SALES FORKLIFT PROPANE 21.99 FUELMAN FUEL 59.96 MYERS TIRE SUPPLY TIRE SUPPLIES 101.35 J & R EQUIPMENT PARTS FOR SALE 2,385.57 OCT EQUIPMENT PARTS FOR BACKHOE 42.34 B & M OIL COMPANY BULK MOTOR OIL 937.80 A & N TRAILER PARTS DUMP TRUCK PARTS 378.21 CLASSIC CHEVROLET PARTS FOR RESALE 104.65 OK TRUCK SUPPLY SLUDGE TRUCK PARTS 24.27 DRIVE TRAIN SPECIALISTS PARTS FOR RESALE 179.34 ATWOODS DISTRIBUTING PARTS FOR RESALE 1.21 FRONTIER INTERNATIONAL TRUCKS PARTS FOR RESALE 142.24 B & M OIL COMPANY OIL AND FLUIDS 1,344.01 CLASSIC CHEVROLET PARTS FOR RESALE 234.00 T & W TIRE VEHICLE TIRES 6,324.62 FASTENAL TRASH TRUCK PARTS 49.62 OCT EQUIPMENT BACKHOE PARTS 204.28 UNITED FORD PARTS FOR RESALE 106.06 O'REILLY AUTOMOTIVE PARTS FOR RESALE 1,091.20 PHOENIX RECYCLING RECYCLE OIL FILTERS 55.00 QUALITY TIRE & AUTO SERVICE VEHICLE REPAIR 169.95 ROBERT F. BERRY REPAIR SERVICES RESALE 720.00 CITY GARAGE FUND TOTAL 14,924.88 PPO SOLUTIONS MONTHLY SERVICE FEES 1,450.00 CITY OF OWASSO IMPREST ACCOUNT PROFESSIONAL SERVICES 748.00 CITY OF OWASSO IMPREST ACCOUNT MEDICAL CLAIMS 8,402.46 CITY OF OWASSO IMPREST ACCOUNT TTD 4,092.95 CITY OF OWASSO IMPREST ACCOUNT SETTLEMENTS 4,537.00 WORKERS COMP FUND TOTAL 19,230.41 ATKINSON, HASKINS, NELLIS, BRITTINGHAM, GLADD SPARKS VS. CITY OF OWASSO 52.68 FOSTERS PAINT & BODY SHOP TORT CLAIM TR -07 -031 3,623.73 GENERAL LIABILITY FUND TOTAL 3,676.41 GRAND TOTAL 402,345.67 CITY OF OWASSO GENERAL_ FUND PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE Department Municipal Court Managerial Finance Human Resourses Community Development Engineering Information Systems Support Services Police Central Dispatch Animal Control Fire Emergency Preparedness Streets Stormwater /ROW Maint. Park Maintenance Community - Senior Center Historical Museum Economic Development 12/8/2007 Overtime Expenses Total Expenses 5,583.54 23,089.97 34.86 13,651.89 45.00 6,823.59 - 13,341.62 490.32 16,206.13 - 12,000.52 - 9,907.68 4,589.48 178,156.35 350.67 16,221.38 - 3,230.82 1,126.42 107,636.16 - 3,741.14 310.50 9,018.01 77.58 8,851.85 302.64 11,361.69 - 4,462.15 - 2,633.06 - _ 4,516.96 General Fund Total 7,327.47 450,434.51 Garage Fund - 5,456.59 Fund Total - 5,456.59 Ambulance Fund 310.34 24,087.83 Fund Total 310.34 24,087.83 Emergency 911 Fund - 5,407.16 Fund Total - 5,407.16 Workers Compensation 2,208.79 Fund Total 2,208.79 CITY OF OWASSO GENERALFUND FISCAL YEAR 2007 -2008 Statement of Revenues & Expenditures As of November 30, 2007 REVENUES: Taxes Licenses & permits Intergovernmental Charges for services Fines & forfeits Other TOTAL REVENUES EXPENDITURES: Personal services Materials & supplies Other services Capital outlay TOTAL EXPENDITURES REVENUES OVER EXPENDITURES TRANSFERS IN (OUT): Transfers in Transfers out TOTALTRANSFERS NET CHANGE IN FUND BALANCE FUND BALANCE (GAAP Basis) Beginning Balance Ending Balance FUND BALANCE (Budgetary Basis) Beginning Balance Ending Balance MONTH YEAR TO -DATE TO -DATE BUDGET $ 1,464,646 $ 7,200,276 $ 17,883,000 54,925 157,948 303,500 18,921 181,329 521,708 19,278 102,362 276,500 43,360 263,229 680,000 11,071 46,618 116,300 1,612,200 7,951,762 19,781,008 731,884 4,371,752 11,026,875 37,949 250,326 634,003 96,437 554,643 1,591,642 23,763 732,502 1,701,151 890,033 5,909,224 14,953,671 722,167 2,042,538 4,827,337 856,810 4,275,789 10,520,000 (1,335,515) (6,674,350) (16,501,125) (478,705) (2,398,561) (5,981,125) 243,463 (356,022) (1,153,788) 5,133,169 $ 4,777,147 3,691,097 3,691,097 $ 3,335,075 $ 2,537,309 PERCENT OF BUDGET 40.26% 52.04% 34.76% 37.02% 38.71% 40.08% 39.65% 39.48% 34.85% 43.06% 39.52% 40.64% 40.10% MEMORANDUM TO: HONORABLE MAYOR AND COUNCIL CITY OF OWASSO FROM: TIMOTHY ROONEY ASSISTANT CITY MANAGER SUBJECT: AMENDED MULTI - HAZARD MITIGATION PLAN DATE: December 12, 2007 BACKGROUND: In October of 2002, the City of Owasso applied for a grant through FEMA and the Oklahoma Department of Emergency Management in order to receive funds for the purpose of developing a multi - hazard mitigation plan. The City was notified in December of 2003 that the grant was awarded in the amount of $20,800. During the timeframe between October 2002 and December 2003, the City applied for, and received, an additional grant for the development of an Emergency Operations Plan. The grant amount for that project was $14,285 and the Emergency Operations Plan was approved and adopted by the City Council in December 2003. A portion of the Emergency Operations Plan, Annex T, recommended that the City of Owasso further develop a multi- hazard mitigation plan upon receipt of the grant funding. In 2004, a team consisting of city staff, business leaders, organization representatives, citizens, and INCOG staff conducted a series of meetings to write a multi - hazard mitigation plan for the Owasso community. The plan was designed to mitigate the effects of natural hazards and disasters that Owasso could face on any given day. The plan identifies hazards inherent within any city in Oklahoma, followed by measures that can be taken to minimize the effects upon citizens. The Owasso City Council approved Resolution No. 2004 -15, adopting the Multi - Hazard Mitigation Plan on August 17, 2004. A copy of the original staff memorandum regarding the Hazard Mitigation Plan is attached for your information and review. The plan was then forwarded to FEMA for their approval. FEMA APPROVAL: In November of 2007, after over three years, FEMA has approved the plan pending a re- adoption of the Multi - Hazard Mitigation Plan by the City Council. FEMA has made minor changes to the submittal by expanding narratives involving some of the definitions of hazards found in the plan, amending language to make the plan more federally universal, and added a few new projects for Owasso to consider. Those projects included the encouragement for the construction of safe rooms in schools and the addition of building fire breaks to reduce the destructiveness of wild fires. Amended Multi- Hazard Mitigation Plan December 12, 2007 Page 2 of 2 Staff has reviewed the changes made to the plan by FEMA and has found that there is nothing in any of the changes that would adversely effect the City or the community. The new projects that FEMA added actually enhance the plan document. Resolution No. 2007 -14, attached for your information and review, would once again adopt the Mutli- Hazard Mitigation Plan as amended by FEMA. RECOMMENDATION: Staff recommends Council adopt Resolution No. 2007 -14, a resolution allowing for formal Council re- adoption of the Multi - Hazard Mitigation Plan as amended by FEMA. ATTACHMENTS: 1. Original memorandum dated August 11, 2004 2. Resolution No. 2004 -15 (Originally adopting Multi- Hazard Mitigation Plan) 3. Resolution No. 2007 -14 (New adoption of Multi - Hazard Mitigation Plan as amended by FEMA) MEMORANDUM TO: HONORABLE MAYOR AND COUNCIL CITY OF OWASSO FROM: TIMOTHY ROONEY ASSISTANT CITY MANAGER SUBJECT: MULTI - HAZARD MITIGATION PLAN PUBLIC HEARING DATE: August 11, 2004 BACKGROUND: In October of 2002, the City of Owasso applied for a grant through FEMA and the Oklahoma Department of Emergency Management in order to receive funds for the purpose of developing a multi - hazard mitigation plan. The City was notified in December of 2003 that the grant was awarded in the amount of $20,800. During the timeframe between October 2002 and December 2003, the City applied for, and received, an additional grant for the development of an Emergency Operations Plan. The grant amount for that project was $14,285 and the Emergency Operations Plan was approved and adopted by the City Council in December 2003. A portion of the Emergency Operations Plan, Annex T, recommended that the City of Owasso further develop a multi - hazard mitigation plan upon receipt of the grant funding. The enclosed plan is a result of that recommendation. Members of the City of Owasso Multi - Hazard Mitigation Planning Committee were identical to those that participated in the Emergency Operations Plan Committee and began meeting in January 2004. The members, and their respective departments, were as follows: Dan Yancey — Police Bill Allen — Police Lonny Fisher — Fire Mark Stuckey — Fire Ana Stagg — Public Works Robert Carr — Public Works Chris Roberts — Public Works Eric Wiles — Community Development Cliff Motto — Emergency Preparedness Tim Rooney — Managerial Roger Voss — Citizen Volunteer Vic Brown — AEP John McElhenney — INCOG Andy Armstrong — INCOG Multi- Hazard Mitigation Plan August 11, 2004 Page 2 of 3 PURPOSE OF THE PLAN: The purpose of the plan is as follows: • Assess the ongoing hazard mitigation activities in the City of Owasso. • Outline the planning process used by the City of Owasso in completing the multi - hazard mitigation plan • Identify and assess the hazards that may pose a threat to citizens and property • Evaluate mitigation measures that should be undertaken to protect citizens and property • Outline a strategy for implementation • Plan maintenance and adoption EXAMPLES OF A HAZARDS AND MITIGATION: Hazards, as they are discussed in the plan document, consist of all natural hazards deemed to be a threat to citizens of Owasso, as well as hazardous- materials events. Mitigation involves the development of a plan or schedule to address those hazards. Both short term and long term hazard mitigation opportunities are addressed. For example, an identified hazard can be the need to update the storm siren system, improve the knowledge and training of all city employees to enable them to provide CPR care in the event of a disaster, or supply NOAA weather radios to all local government buildings, schools, and critical facilities. The mitigation plan would identify the departments involved, the time -frame, and the funding needed to address those needs. DEVELOPMENT OF THE PLAN: Surveys were utilized by the committee to obtain public input regarding those hazards that the community felt was important. The surveys were available at City Hall and the Owasso Public Library. Additionally, the surveys were also published in the Owasso Reporter and were made available online through the City's website. The survey period was approximately 45 days. Utilizing the results from the survey, the committee was able to develop a "Top 20" list of hazardous mitigation projects. This list was further broken down to provide an action plan for the 10 highest ranking mitigation projects. This list and action plan is included in Chapter 5 of the plan and will be utilized for budgetary and planning purposes. In order for the plan to be adopted by the City of Owasso, a public hearing is required to be conducted. Following the public hearing, staff has listed the adoption of Resolution No. 2004 -15 as an action item in order to adopt the plan, providing there is not a significant amount of public comment. FUNDING: As previously referenced, the funding for this project is available through a grant from the FEMA and the Oklahoma Department of Emergency Management. While the City has been notified that we have received the grant, the funds have not been transmitted at this time. Upon receiving the actual funds, a supplemental appropriation increasing both revenues and expenditures in the Emergency Preparedness budget will be necessary. Multi- Hazard Mitigation Plan August 11, 2004 Page 3 of 3 RECOMMENDATION: Staff recommends the following actions: 1. Council conduct a Public Hearing for the purpose of obtaining citizen input regarding the Multi - Hazard Mitigation Plan (Agenda Item # 13); and 2. Council adopt Resolution No. 2004 -15, a resolution allowing for formal Council adoption of the Multi- Hazard Mitigation Plan (Agenda Item # 14). ATTACHMENTS: 1. Resolution No. 2004 -15 2. Letter of application for the Hazardous Mitigation Planning Grant from Mayor Brogdon 3. Letter of Grant Award from Oklahoma Department of Emergency Management NOTE: Because of the document's volume, copies of the proposed Hazardous Mitigation Plan were not included in all packets. If you would like a copy of the planning document, please contact Mr. Cliff Motto at 272 -3828. CITY OF OWASSO, OKLAHOMA RESOLUTION NO 2004 -15 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OWASSO ADOPTING A MULTI - HAZARD MITIGATION PLAN FOR THE CITY OF OWASSO, OKLAHOMA. WHEREAS, the Multi- Hazard Mitigation Plan (the "PLAN ") for the City of Owasso is presented in fulfillment of requirements of the Hazardous Mitigation Grant Program (HMGP) for the Federal Emergency Management Agency (FEMA), according to Section 322 of the Robert T. Stafford Disaster Relief Emergency Assistance Act (Stafford Act or the Act), 42 U.S.C. 5165, enacted under Sec. 104 of the Disaster Mitigation Act of 2000, (DMA 2000) P.L. 106 -390; and, WHEREAS, the purpose of this Plan is to assess the ongoing mitigation activities in the community, identify and assess the hazards that pose a threat to the citizens and property, evaluate additional mitigation measures that should be undertaken, and outline a strategy for Implementation projects; and WHEREAS, the objective of this Plan is to provide guidance for community activities for the next five years and to ensure that the city of Owasso and other partners implement activities that are most effective and appropriate for mitigating natural hazards and hazardous materials incidents. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA THAT: That the PLAN for the City of Owasso, presented in fulfillment of requirements of the HMGP for the FEMA, according to Section 322 of the Robert T. Stafford Disaster Relief and Emergency Assistance Act (Stafford Act or the Act), 42 U.S.C. 5165, enacted under Sec. 104 the Disaster Mitigation Act of 2000, (DMA 2000) P.L. 106 -390, is hereby approved and adopted by the City Council of the City of Owasso, Oklahoma; and That the PLAN approved and adopted by this Resolution is more particularly described as a compilation labeled "Multi- Hazard Mitigation Plan, City of Owasso, Oklahoma," dated May, 2004, which is attached to this Resolution as Exhibit "A ". APPROVED AND ADOPTED this 17th day of August, 2004 by the City Council of the City of Owasso, Oklahoma. CITY OF OWASSO iffi ATTEST: OF O� Sherry Bisho , City Clerk r OFFICIAL O SEAL OkI.AHOOP� CITY OF OWASSO, OKLAHOMA RESOLUTION NO 2007 -14 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OWASSO ADOPTING A MULTI - HAZARD MITIGATION PLAN FOR THE CITY OF OWASSO, OKLAHOMA. WHEREAS, the Multi- Hazard Mitigation Plan (the "PLAN ") for the City of Owasso is presented in fulfillment of requirements of the Hazardous Mitigation Grant Program (HMGP) for the Federal Emergency Management Agency (FEMA), according to the Stafford Disaster Relief Emergency Assistance Act (Public Law 93 -288), Title 42 United States Code (U.S.C.), Sections 5121 et. Seq., as amended, and Title 44 Code of Federal Regulations (CFR), Subchapter D — Disaster Assistance, Subpart M — Hazard Mitigation Planning, Sections 206.400, et. seq., and, WHEREAS, the purpose of this Plan is to assess the ongoing mitigation activities in the community, identify and assess the hazards that pose a threat to the citizens and property, evaluate additional mitigation measures that should be undertaken, and outline a strategy for implementation projects; and WHEREAS, the objective of this Plan is to provide guidance for community activities for the next five years and to guide the City of Owasso and other partners to implement activities that are most effective and appropriate for mitigating natural hazards and hazardous materials incidents. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA THAT: That the Multi- Hazard Mitigation Plan for the City of Owasso, presented in fulfillment of requirements of the Hazard Mitigation Grant Program (HMGP) for the Federal Emergency Management Agency (FEMA), according to Stafford Disaster Relief and Emergency Assistance Act Public Law 93 -288), Title 42 United States Code (U.S.C. , Sections 5121 et. Seq., as amended, and Title 44 Code of Federal Regulations (CFR�, Subchapter D — Disaster Assistance, Subpart M — Hazard Mitigation Planning, Sections 206.400, et. seq., is hereby approved and adopted by the City Council of the City of Owasso, Oklahoma; and That the Plan approved and adopted by this Resolution is more particularly described as a compilation labeled "Multi- Hazard Mitigation Plan, City of Owasso, Oklahoma," dated August 2007, which is attached to this Resolution as Exhibit "A ". APPROVED AND ADOPTED this 18th day of December, 2007. CITY OF OWASSO Steve Cataudella, Mayor ATTEST: Sherry Bishop, City Clerk MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: JULIANN M. STEVENS ADMINISTRATIVE ASSISTANT SUBJECT: RESOLUTION NO. 2007 -15, CALLING FOR A COUNCIL WARD ELECTION DATE: December 13, 2007 BACKGROUND: Pursuant to the provisions of the Owasso City Charter governing the election of City Council members, "the Council shall take action by Resolution to call any necessary Ward Elections ". In 2008, such election is required for Wards 3 and 4, each for a three year term. The staff has prepared Resolution No. 2007 -15 which, if approved by the City Council, calls for an election to be conducted for Wards 3 and 4. In addition, the proposed resolution identifies the process to be followed in order to meet all legal requirements and allows for proper notification to the Tulsa County and Rogers County Election Boards. Please note that the purpose of requesting City Council action at this time is to allow for the required notice (such requirement set at sixty days prior to the election process) to the Tulsa County Election Board. The filing period for interested candidates will be February 4, 5, and 6, 2008. All candidates must file a Declaration of Candidacy with the Tulsa County Election Board between the hours of 8:00 AM and 5:00 PM on either of these dates. Only qualified electors who reside within the Ward for at least six months prior to filing a declaration of candidacy shall be qualified to hold the office of Council Member for that Ward. The primary election is set by the City Charter and will be held on March 4, 2008. All registered voters residing within the city limits of the City of Owasso may vote in the election. Should one of the candidates not receive the majority of all votes cast for a particular Ward, a general election will be called. The general election, if necessary, will be held on April 1, 2008. The elected Councilors will be sworn into office at the May 6, 2008 regular meeting of the City Council. RECOMMENDATION: Staff recommends Council adoption of Resolution No. 2007 -15, calling for an election to be conducted for the purposes of electing City Council representation for Wards 3 and 4. ATTACHMENTS: 1. Resolution No. 2007 -15 CITY OF OWASSO, OKLAHOMA RESOLUTION NO. 2007-15 NOTICE OF ELECTIONS AND CERTIFICATION WHEREAS, a Primary Election shall be held on the 46' day of March, 2008 for the purpose of electing Council Members to the City of Owasso, for wards and terms as follows: WARD NO. TERM 3 years 3 years WHEREAS, a General Election, if necessary, shall thereafter be held on April 1, 2008 to elect said Council Members. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA: 1. That a non - partisan Primary Election for City Council Members, as set out, be held on March 4, 2008. 2. That the General Election thereafter, if necessary, be held on April 1, 2008. 3. Only qualified electors of the City of Owasso who reside in the respective wards shall be qualified to hold the office of Council Member. BE IT FURTHER RESOLVED that the City Council of the City of Owasso, Tulsa County, Oklahoma, hereby certifies to the Tulsa County Election Board that all precincts in Tulsa and Rogers Counties within the city limits of the City of Owasso, Oklahoma are to be opened. The filing period is from February 4, 2008 through February 6, 2008 for the Primary Election. PASSED AND APPROVED this 18`" day of December 2007 by the City Council of the City of Owasso, Oklahoma. Stephen Cataudella, Mayor ATTEST: Sherry Bishop, City Clerk APPROVED AS TO FORM: Julie Lombardi, City Attorney MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: J.B. ALEXANDER PROJECT MANAGER SUBJECT: ACCEPTANCE OF ROADWAY IMPROVEMENTS EAST 103RD STREET NORTH DATE: January 16, 2007 BACKGROUND: The subject roadway is located southwest of the intersection of East 106th Street North and North Garnett Road (see Attachment A). Design for the roadway was reviewed and approved by Public Works Engineering personnel in September 2006. FINAL INSPECTIONS: Final inspection for the roadway was conducted on December 7, 2007. All items identified at the final inspection requiring correction to meet city standards have been completed. The construction contractor has provided the required two -year maintenance bond for the improvements (see Attachment B). RECOMMENDATION: Staff recommends Council acceptance of the East 103rd Street Roadway Improvements. ATTACHMENTS: A. Location Map B. Maintenance Bonds E 1661H ii PROJECT LOCATION Owasso Public Works Department Engineering Div. P.O. 180 Owasso, OK 74055 918.272.4959 www.cityofowasso.com E 103RD STREET N LOCATION MAP N W E S 10/16/07 Maintenance Bond PRIVATELY FINANCED PUBLIC IMPROVEMENTS Bond No: BD -92175 KNOW ALL MEN BY THESE PRESENTS, That we Becco Contractors, Inc. as Principal (Developer and Contractor), and Mid - Continent Casualty Company and Great American Insurance Company as Surety, are held and firmly bound unto the City of Owasso, Oklahoma, as Obligee, in the penal sum of Four Hundred Ninety Two Thousand Five Hundred Fifty and NO /100 DOLLARS ($492,550.00) to which payment will and truly to be made, we do bind ourselves, and each of our heirs, executors, administrators, successors, and assigns jointly and severally, firmly by these presents. WHEREAS, the Principal will furnish a bond conditioned to guarantee, for the period of TWO (2) YEARS after final approval of the East 103rd Street North Construction, a privately financed public improvement, and acceptance of such by the City Council of the City of Owasso, Oklahoma, against all defects in workmanship and materials which may become apparent in such privately financed public improvement during said period. NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH that the Principal and/or Surety shall indemnify the Obligee for all loss that the Obligee may sustain by reason of any defective materials or workmanship in the privately financed public improvement which may become apparent during the said period. SIGNED, SEALED, AND DATED: April 20, 2007 Becco Contractors, Inc. Princip BY: Mid - Continent Casualty Company, Surety BY: , Attorney -in -fact Jane e A. Wieler Great American Insurance ompany, Surety BY: , Attorney -in -Fact Jeff R. Johnson Attach Power of Attorney MEMORANDUM TO: THE HONORABLE MAYOR AND COUNCIL CITY OF OWASSO FROM: DAVID WARREN PARKS DIRECTOR SUBJECT: BID AWARD RAYOLA PARK RESTROOM AND SIDEWALK IMPROVEMENTS DATE: December 13, 2007 BACKGROUND: The FY 2007 -08 Budget included matching CDBG funding for construction of a handicapped restroom to be located adjacent to the Splash Pad at Rayola Park. Included as a portion of that project was funding to provide improvements to the sidewalks leading to the restroom. A total of $58,696 was budgeted in the Park Department Fund in order to match the CDBG grant of the same amount. In October, the Parks Department began the process of advertising for bids in order to provide the Rayola Park restroom. The bid packet was developed with a base bid specification. The base bid included the installation of a handicapped accessible restroom at Rayola Park, a restroom which would match the existing restrooms located at both the Elm Creek Park and the Skate Park. A mandatory pre -bid meeting was conducted on November 21, 2007 and all bids were to be received by November 30, 2007 at 10:30 AM. A total of four bid packets were obtained following advertisement and a total of four companies attended the mandatory pre -bid meeting. A total of four bids were submitted. A copy of the bid tally sheet is attached for your information and review. A review of the bids submitted indicates that all bids received were in compliance with specifications. Staff is prepared to recommend award of the restroom and sidewalk to Builders Unlimited of Tulsa, Oklahoma as they were the qualifying low bidder at $76,742. Builders Unlimited has previously constructed two identical restrooms within the City of Owasso. FUNDING: Funds for the restroom and sidewalk improvements were included within the Park Department budget in the amount of $58,696. The total project funding, combined with the CDBG grant, is $117,392. RECOMMENDATION: Staff recommends Council award the construction of the restroom and sidewalk improvements at Rayola Park to Builders Unlimited in the amount of $76,742. ATTACHMENTS: 1. Bid Tally Sheet 2. Restroom Floor Plan and Elevation Profile CITY OF OWASSO, OKLAHOMA RAYOLA PARK RESTROOM FACILITY & SIDEWALK Bid Opening: November 30, 2007 10:30 a.m. Number of Bids: 4 Bids Opened By: Marcia Boutwell Witness: David Warren BIDDER BID BOND ADDENDUM TOTAL BASE BID Benchmark Enterprises, Broken Arrow, OK X X $82,500 Builders Unlimited, Tulsa, OK X X $76,742 Southeast Tulsa Construction, Claremore, OK X X $111,900 Tri-Star Construction, Claremore, OK X X $77,000 Certification: I, Marcia Boutwell, Contract Administrator, do hereby certify that, to the best of my knowledge, this Bid Documentation is true and correct. Signature: /s /Marcia Boutwell Date: November 30, 2007 �2 "P t SOUTH EL �ffijt,.ft sr ,. WA"ItK" kW SCAIE� r -2* -0` MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: J.B. ALEXANDER PROJECT MANAGER SUBJECT: MAIN STREET STREETSCAPE IMPROVEMENTS PROJECT BID AWARD DATE: December 12, 2007 BACKGROUND: As part of the Vision 2025 Downtown /Neighborhood Rehabilitation Program, Tulsa County voters endorsed a $1.1 million expenditure to promote community beautification and economic vitality in the Owasso Downtown area. The proposal — which is in accordance with the Owasso Downtown Development Plan (2001) — calls for the removal of overhead utilities, construction of streetscaping and signage along Main Street between East 76"' Street North and 3rd Street North. Design documents for the portion of the project involving the construction of streetscaping and the installation of ornamental lighting and signs were completed on June 6, 2007 and public advertisements were published in the Owasso Reporter. Bids were received and publicly opened on July 9, 2007, with a single bid submitted by Sherwood Construction, Catoosa, OK in the amount of $990,031.00. On August 21, 2007 Council rejected the single bid and directed that this project be re -bid. A Notice to Bidders was published in the Owasso Reporter on October 16, 2007 and October 23, 2007. Facsimile notifications were sent directly to approximately twenty local contractors along with notices submitted to three plan rooms. A mandatory pre -bid meeting was held on November 6, 2007, with seven (7) contractors in attendance. EVALUATION OF BIDS: Bids were received and publicly opened on November 16, 2007. Bids were received by Crossland Heavy Construction, Inc. for $851,019.61 and Keystone Services, Inc. for $981,799.25. Cobb Engineering evaluated the bids and has submitted their recommendation (Attachment A). Cobb Engineering also tabulated both bids against the engineer's estimate of $721,711.45 (Attachment B) and the bids were found to contain no errors. PROJECT FUNDING: The remaining funding for a majority of this project has been allocated by Vision 2025 in the amount of approximately $644,000. In order to completely fund the total contract price of $851,019.61, staff is recommending supplemental funding be allocated from the Hotel/Motel Tax Fund in the amount of $200,000. Additionally, supplemental funding in the amount of $100,000 is recommended to be utilized from the Capital Improvements Fund to cover the remaining costs of the contract and provide for contingency funding. RECOMMENDATION: Staff recommends Council award the Main Street Improvements contract to Crossland Heavy Construction, Incorporated of Tulsa, Oklahoma in the amount of $851,019.61. ATTACHMENTS: A. Cobb Engineering Recommendation Letter B. Bid Tabulation November 21, 2 (X,)'il I.B. Alexander. project Manager City of Owasso 30i W"t 2nd Avenue Owasso. OK 74055 Re: AWARD RECOMMENDATION Main Street Sireetscape Enhancements Phase I Dear Mr. Alexander: Enclosed is the Bid Tabulation for the subject project. There were two (2) bidders with bids' Of S851,019.61 and 5981,799.23 for the Total Base Bid, Crossland Heavy Corura,:tovs. Inc, submitted the low"t bid. which is regular in every resivct, The bid of $851.019.61 is atx)vc the Engineer's Estimaw of $;7'21 ,711.35. The low biddei has extensive experience in the ty[v of work required fur the subject project- Even though the bid is over the Engineer's Estimate. we understand that funds are available to construct the project-, therefore. we recommend that the contract be awarded to Crossland Heavy Contractors, Inc in the arnQunt of $851,019.61 Sincerely yours, Cobb Liggincering Company J. Carthal Cobb, KE Branch Manager 1--,rkc I os, I I I e WMV. C, 0 9 P, F. N G 31R . C 0 M 45',10SOU,7i I St IE R I DAN ROAD. St.ffE 2 CA. .-'Ttl L 5A. OK 7445,' 12,9 PHONE": ,918. MI 940-1 ' EA X: 91.Q,.663..Qz04 BID TABULATION MAIN STREET STREETSCAPE ENHANCEMENTS, PHASE I Owasso, Oklahoma Bid Dow Novembv 16. 2007 ACKNOWLEDGED BY J, CARTHAL 6 (11A J. CARTHAL COBB. P.E. APPROVED- PUBLiC. WORKS DIRECTOR E11G llo2r, 3 !S_ VATS L_%S1R_:_IcN KEYCTD%! ;ERVICEZ. ANC. item -!" 0 Na. !&I- D.-Hi,von - Unit nLt ij 2�PRPTice Unit Price Extension Unit Price Extension U'P�LZIF EC KKRC�, . .Extension 25,10 1 3c, 7=PAP�'RAR' 5A.=_ EARRIEF� i 70 .1 00 I"o 3 S 36 EIAF BAR: :17 iiE47 211 " 1 10 37 1S 1 1 5 :V2 a C, 4 13- ACCREGA-! EA,= 590 5 Dc 5 _2.30 1-.-,2 -_:i :a 232.90 .31 -A'V. COAT CA- 3.30 li, As I 's 633.30 4 ISOI A,'�PAL7 SONCR� T'-E A:PG Ea-= C-.: TIN 1' S 55.00 IB 1!?, Fc 5 7330 E 1.7 S J 1:153 (SPlAS,,PAL-CCA,:RZT!T1-Ea mGu-2,Ok s S51,20 S 27 .32 .30 I i ao 1 3!,6!3 ir' 'wD 5 4 B27 3C- v R.c.ccjcRrTE PAVEMENT �y zl S 75SC- 45 421,30 1 1700 f ZE,M,E0 1c.. SO $ 4:!"`936 41 7 OC; Z MILLING PXVIEVENT SY 3132 L 400 t 12,CZ13C 3.50 2 17,337 li, 1 ;';320 10 *Z i?,E� 6t 24 COME, SLR-8 UT-Efl, I'N1175.Ei 64E 5 2c..36 E 12.02 : 71. i Do t 12pa s 75200 11 f-SE', 2`6- COME. CLRB & r�"Fft ;6' BARRIER, I!- S 2C: 00 74, OC 1 !0 710 1 =,610 tO II 7230 5 �!7 5C 12 CCONCRE-E VDE44� Gy i467 5 55900 5 e:,f% OC I f! 00 5 74,e' Ila 13 611,Al IAANIO,.E J4 D��,� !A 2 S 212.00 00 1 3c 1 !Azlo 00 t 14 ftjil!, ET,:iCI � N. , E: Zacl. EA -1 130,3• 31.0W 700 , f E L=g S 30 15 612W IAAN'1 O' S A:.L Z-TO GRADE 5900 1 1 7 Za 110 I I -,:S n, 5 50 16 !r GI BOXES Arj .. DT TO 1F3LE EA 'C 5C 3" 7!Z,OC S -:9 00 1 3,510 :0 5 61ir :0 5 E:: 36 17 flZ�" METER BOXED AZ-LST 7 3 SRADE EA F 25c 00 11 _!�.:c S 5:970 1 1,5160 t E3 00' 11 _12.I F RE �fYDRMT KFISE7 EA 2 1 !,)c,00 I I '1211.c 5 1 _go :,5113 -.3 5 )c 19 C4350� 40, R.C. PIPE CLAIIS III _r t S 5 ci. '30 t Eo OC. 5 373,3D li :.:-a S 153 Za -:9'70 20 ➢ Sy 6.0c RZ6.00 t 7'.2.'0 5 00 21 15191B' REMOVAL Of C01.4CRETE PAVEMENT Sy 2i6f 600 t 133 2C -430 x4517 "6 1 733 )0 REMOVAL Of CURS, & IGIJ�Elit _F i3-4 E 6.00 -,c 1 170 .1 C-3 21 5 4 'J S BE 25 *19M) RISVOVALCFDRAtKA,-GEo,,' TS EA s - mo .00 t 2 5 704.30 g 5 7 :91390 1579;15: REMOVAL 0- Z!DEVi,--K �y I 1z, t !,729 m 5 !3 50 S 4_,17 75 5 :7 16 W MMJIZA_IGN LzJm s 77730.30 1 -13 EAU -C E? ZA100 f 0 S 2C.00 23 26 ca rTAK,Ng _SUM t 61`3 :c, 370 00 $ lc.BtQ SO IE.9C3 :0 S - 27. I ,E 2- -n SCH 4C PLASTIC CC'4DLr BORED LF 63E 5 4COQ I,4S4,:C j 52:90 5 27.820.1 t 4903 .152060 5 421130 ze 'E? -RENC^EL 3447 s 1500 '35- 1 '300 S 44,811,n ?3 5 E' 29 t] r EA E !20.00 - L J :C 5 43736 S 1,317.93 j 6-7 ?07.00 .0 SHEET AWMNUM SIG42 - SF 43 S 15.00 ti -3 :c 1 '7 30 5 22I r I S Ea .10 3' --- i ya* rUA_jE r LEE po��r -;-- 7 5 700 ' 1i H _c 1 -130 5 313j:3 t 42000 32 -RAFF;: STRIPE -1 ASTiCWTAPE)WYVIOC' _F -152 S c so 2.D! -_0 1 245 2,M 5 :Amoo 31 -RAF = :S STRIPE: -LALTICYARROW) EA �2 150.00 00 S 1=io nj I 51-Am -1 --wr . BOLS C ^TRIPE.-I-4SIC�fSYM EA llc. 0 D' K2 'In co 430 :3 5 60SO 5c. 35 '7Rl9E;-LASr�S*WORZS'j EA 11 20000 D-3 1; 1XV1:4I S 4E070 S :'Ka S 41504'al) 5 :�a ac H C1_N3TRLCT,,ON TRA"IC CONTROL S 5140.00 6,00SU S. t if.rzi 00 5 E. 22.15COSO $ DO 1;3i*� jPL) REMOVAL OF EXISTING SIGNS EA S tSC. go 1, 120.0 2.- %2- S:0 S. S c." :Ic 36 HOA*5 !PLI REMOVE I F,!DETSAGUND MOUNTED WGN EA .5000 3 Z5100 S 3-0 DD 5 41C.10 _0 5 3COM-3 5 7c 13* J' PEDESTRIAN PAVER.' SF 39�3 S 900 1, !1 S71 W 3 3 FS S 5,Ai9 ' ,c SF 23:1 S 1-00 t 21 f:,: :c I '7.7 E1976 1 1910 4, ?•700 E31- R GA- '?,I O'� C 7EV trOM LETE N PLA.CE 5 .SUM S 5Z.SOCSC 1 12 C: -C, _'493.00 S 27,1*0 S 632,659.6o jc. 72 3,- 1,R GA70A SY�-Ev SLEEVES =,�% 40, S 8,00 li, 4:1 :c _0 - 5 7,3156 .:9 to n S 0]3:04 1: 21- E �CNCREECLIRS jPLANTER BED EDGE IN PAVING':: $ 35.10 E H H, S E,8�3 ru 1 20 S 4 :a c1c. :ia7: e E EmCli tlNSTALLEDj EA 23'. L17TER RECEP-ACLE f.%S7A_'_ EA $ 1:1 :c, 4 4 C, 6.9 1 230 a-3 L 30 46 PLANTER P073 fLAR1W W? PLASTING SD,L EA 0c, S f:13,:c B 4n, -6 5 5.3w 40 f "Im :0 5 :3 30 1.:3 ?: PLANTER POTS (SMALLI W.' PLANTING SO :1 EA 4:1370 S 1 5a 1.11 z 31,150 SO I S 311 537-. RAISED PLANTER WHEIG,,T BEAT WALLSi :00.30 z c:: Do S 1 t,s10.3Yi 3 47,2M M Ii 2tK"2 S 4:11 DO ,g .29W 0 Mj-,A SOD SLAZ: F s 1519 $ C.30 1 _.439..0 S Sia 5 2,3 @.1 50 0291 1.5",AL. WATERCAK 37`ikZE7 TREES - 21 f 43C 0c. b 1 W 5 159:10 6 llfa.vo I sz, 7 5 -79 J0 51 0295i L1111 PLANT!Nr6 PXCE07 V,A-- i!!Es 4 3:`9076 5 :0 1 6 l4.c,13,2c t 2c'.010 5 30 SPECIAL E'WME CCNSIETE EZIE RFCTR�11N- as: S 20.44 Cn 'm 1 11 SO 5 7,6B0 :I I - -.2 1 f Dc -'QAL B'INZE CCN-BETE EDGE RESTRAIN - A7 CRCSSWALKE i Biz S 23.90 $ 13 7 10 m 1 1 '5.00 5 _ :3 E �2:0 Z E:13 30 S-!CIAL CONCRETE 501PERS PA J7 nc ac, I; 2!�Z:a D: i S4 CO ,KS I 1,53� :c S. Z'o 00 S-ECIAL _ PRO2ECT _AU.0WANCE D 5 14A58 H $ 34,445 95 f 3!ZS0 :0 4 3e,C,1 '_'� I 1E 7-� 6 71576275 56 SPECIAL LIGVTO+3LE5ASE EA nis tacOc S S 4E3 .W S I 940:0 5 152,45000 !7 _ DDECIAL PRECAST _OG� EWILIMS 5A 5 S 4 nnmac - 0. 1 5 C120 30,- 5 fr, ZZ S 4.8cla na 5 5AW Go 58 S-E IAL 12')02' M _-ILE IRON GRAVE EA f 5012.00 t 5D:Y E30 zrl 5 634 :"9 5 21,100.00 69 Z_-ECIAL DEWTV POLYE''r'YLENE PfZF 2,00 t, E1-.7C S "a 4,7EO 1 ISGAD F Ar-1• FAT -. SADE IEIA iii,-YFE Ili EA ?I S 2013 OC 1 7 (:71 JC 5 t-W S 2S5, t S '3,L -0700 TOTAL BASE 316 T 981, 99.25 ACKNOWLEDGED BY J, CARTHAL 6 (11A J. CARTHAL COBB. P.E. APPROVED- PUBLiC. WORKS DIRECTOR MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: JOE JOHN NURRE, P.E. CITY ENGINEER SUBJECT: PROPOSED REVISIONS TO THE ENGINEERING DESIGN CRITERIA, CONSTRUCTION STANDARDS AND STANDARD DETAILS DATE: December 13, 2007 BACKGROUND: In May 2005, Council approved Ordinance No. 812 amending the City of Owasso Code of Ordinances and adopting the Engineering Design Criteria, Construction Standards and Standard Details. These Criteria and Standards establish general guidelines and minimum standards to aid in the design and construction of water, sanitary sewer, streets and stormwater system infrastructure and enable the City of Owasso to effectively manage the design and construction of this infrastructure according to comprehensive, systematic and technologically sound procedures. The anticipation of possible changes, revisions and updates was inherent in the development of the Criteria and Standards. Section 0111 -B of the Criteria provides for the following procedures for implementing changes: — The Public Works Department Standardization Committee, chaired by the Public Works Director, will evaluate proposed changes and distribute recommendations to City Staff. — City Staff will evaluate each proposed change for further consideration. — Public notice will be made of pending changes and comments solicited for those changes warranting Staff recommendation for approval. — City Staff will present recommended changes to the City Council for final approval. — No approved changes to criteria and standards will be applied to projects for which initial construction plans have been submitted. PROPOSED CHANGES: Section 0114.1 -B – Privately Financed Development - Qualifications for Professional Services – requires all design engineers and land surveyors providing designs for infrastructure projects within the City of Owasso to be licensed to practice by the Oklahoma State Board of Registration for Professional Engineers. In order to facilitate a clear understanding between the City and the design engineer /surveyor, the parties are required by this section to execute a contract for Engineering Design Criteria, Construction Standards and Standard Details Page 2 of 3 engineering services. This document is included in the Design Criteria as Appendix B, Part H — Agreement for Urban Engineering Services (Attachment A). Staff proposes two changes to this agreement; the first based on prior action of the Council, the second to facilitate the design of smaller infrastructure projects within the City's jurisdiction. During its regularly scheduled meeting of May 1, 2007, Council approved Ordinance No. 892 formally approving rate and fee adjustments for services provided by the City of Owasso and the Owasso Public Works Authority. One of these fee adjustments was to raise the plan review fee from Fifty Dollars ($50.00) to One Hundred Dollars ($100.00) per plan sheet submitted. Provision for these fees is described in Article 4 of the Agreement for Urban Engineering Services. Staff recommends changing the text of the Agreement to reflect the adjustments made by Council in Ordinance No. 892. 2. Current wording of Article 6 of the Agreement and Section 1.01 of the Standard Specifications for Urban Engineering eering Services (General Provisions - Insurance and Indemnity) requires the Design Engineer to maintain Professional Liability Insurance in limits not less than One Million Dollars ($1,000,000.00). The purpose of this provision is to limit or mitigate the City's risk relative to negligent acts, errors or omissions arising out of professional services performed by the Design Engineer for the Project's public infrastructure improvements. While many development projects within the City of Owasso incorporate infrastructure improvements valued at $1,000,000 or more, there are others for which the currently required limits of liability exceed the value of the improvements but for which the design services of a Registered Professional Engineer are required. In order to alleviate this discrepancy, Staff has investigated the feasibility of allowing a reduction in the limits of liability for this insurance based on the size of the project or the value of the public improvements. While many communities in the surrounding area maintain a single, fixed limit of liability for this insurance, others provide for a stepped schedule based on project cost. Staff proposes the following schedule: Project Cost Professional Liability Insurance Less than $500,000 $250,000 $500,000 - $1,000,000 $500,000 Greater than $1,000,000 $1,000,000 as best representing the interests of the City while balancing the interests of the design and development communities. For the purposes of this requirement, "Project Cost" is defined as the cost of all engineering responsibilities and professional services as defined by the Standard Engineering Design Criteria, Construction Standards and Standard Details Page 3 of 3 Specifications for Engineering Services, as well as the cost of all labor and materials to be furnished for the construction of the proposed public improvements for the Project. The actual cost of these improvements is not yet known during the initial phases of the Project when the agreement is signed. Staff proposes, as a part of this revision, to require an Engineer's Estimate of Probable Project Cost, as an attachment to the agreement, in order to establish the required extent of liability. Staff believes allowing a stepped schedule relating the limits of Professional Liability Insurance to the cost of the proposed project will help to create a more flexible relationship between the Developer and the Design Engineer while continuing to require an appropriate level of responsibility for professional duties and standards of care. RECOMMENDATION: Staff recommends approval of the described revisions to the Engineering Design Criteria, Construction Standards and Standard Details, Agreement for Urban Engineering Services (Appendix B, Part II). ATTACHMENTS: A. Agreement for Urban Engineering Services — with revisions AGREEMENT FOR URBAN ENGINEERING SERVICES THIS AGREEMENT, entered into by and between the CITY OF OWASSO, OKLAHOMA, a municipal corporation, hereinafter called "City" and hereinafter called "Design Engineer ". WITNESSETH: WHEREAS, the Design Engineer has been employed by the Owner/Developer /Subdivider of the herein described real property to prepare all project plans and specifications and to provide certain engineering services during the construction of the hereinafter sometimes referred to as the "Project ", upon easements and rights -of -ways to be owned or controlled by the City; and WHEREAS, the Design Engineer is desirous of obtaining the review (and approval) of the plans and specifications for said project by the City of Owasso Public Works Department; and WHEREAS, the City is willing to review the plans and specifications prepared by the Design Engineer under the hereinafter described terms and conditions. NOW, THEREFORE, in consideration of the foregoing and in consideration of the hereinafter set forth promises and covenants, the parties hereto mutually agree as follows, to -wit; 1. The Improvements to be designed by the Design Engineer (pursuant to this Contract) shall generally consist of the following types of improvements APPENDIX B, PART II AGREEMENT FOR URBAN ENGINEERING SERVICES 5.18.05 City of Owasso which shall be located on the following described tract of land: 2. The Design Engineer shall, in conformity with the provisions of the City's Standard Specifications for Urban Engineering Services, including the City's current Design Criteria, which are hereby incorporated and made a part of this Contract by reference, prepare project plans, specifications, and other engineering documents as may be necessary for the proper construction of the project improvement, and shall perform all construction layout surveys, and staking and periodic general construction supervision on the project improvements as they are constructed by the Owner and his Contractor. 3. The City shall review (and approve) the project plans, specifications, and other engineering documents for the construction of the project improvements prepared and submitted to the City by the Design Engineer. 4. The Design Engineer shall compensate the City for reviewing (and approving) plans and specifications for the project at the rate of One Hundred Dollars ($100.00) for each plan sheet submitted (other than plan sheet Standard Drawings of the City of Owasso or of the Oklahoma Department of APPENDIX B, PART II AGREEMENT FOR URBAN ENGINEERING SERVICES 5.18.05 City of Owasso Transportation), except that the minimum charge for each project shall be One Hundred -fifty Dollars ($150.00). Payment shall be due and payable upon presentation of the plans and specifications for the project for review by the City. PFPI plan review and permit fees are waived for governmental entities. No fees shall be collected by the City of Owasso on any public work or improvement performed by or for any city, county, state, or federal governmental entity; provided however, that this exemption shall not constitute waiver of any ordinance requiring the issuance of such permits, and it shall apply only to such permits issued directly to the governmental entity involved. 5. The Design Engineer hereby covenants that he slice is a Registered Professional Engineer in the State of Oklahoma at the time of execution of this Contract, and should the Design Engineer cease to be a Registered Professional Engineer prior to completing performance of the terms and conditions of this Contract, the Design Engineer shall immediately notify the City and shall engage a Registered Professional 1 _ngineer acceptable to the City to complete performance of the promises and covenants contained herein. 6. The Design Engineer further covenants and agrees that he; slic maintains and is covered by Professional Liability Insurance in limits of not less than t ' osk= indicated in the following schedule: tlEgject Cost Less than $500,000 `500,000 - $1,000,000 Greater than $1,000,000 Professional Li_ab lity Insurance $250,000 $ 500,000 $1,()()0,00() APPENDIX B, PART II AGREEMENT FOR URBAN ENGINEERING SERVICES 5.18.05 City of Owasso (PrQJect Costs to be as defined in Section 1 of the attached Specifications for 1_lrban.:Engineering Services) and that he/she will maintain same in continuous force and effect for a period of not less than three years from and after final acceptance of the project herein. 7. The Design Engineer further covenants and agrees to comply with Section 1, Section 11 and Section 111 of the attached Standard Specifications for Urban Engineering Services and that these specifications become a part this contract. IN TESTIMONY WHEREOF, the parties hereto have caused this Agreement to be executed by their duly authorized officers or representatives on the dates set for the [' re"� APPENDIX B, PART H AGREEMENT FOR URBAN ENGINEERING SERVICES 5.18.05 City of Owasso Executed by the City of Owasso, Oklahoma, on the day of , 20 Executed by the Design Engineer on the day of 20 CITY OF OWASSO, OKLAHOMA a municipal corporation Mayor ATTEST: City Clerk APPROVED AS TO FORM: City Attorney APPROVED: Public Works Director DESIGN ENGINEER Design Engineer BY Title ATTEST: Secretary APPENDIX B, PART II AGREEMENT FOR URBAN ENGINEERING SERVICES 5.18.05 City of Owasso App B -II City of Owasso, Oklahoma Standard Specifications For Urban Engineering Services SECTION 1— GENERAL PROVISIONS 1.01 INSURANCE AND INDEMNITY The Design Engineer shall carry and keep in force during this Contract policies of insurance in minimum amount as set .forth below or as required by the Laws of the State of Oklahoma. Public Liability: Bodily injury, each person Bodily injury, each accident Property damage, aggregate or combined single limit Employers Liability and Workers Compensation Automobiles and trucks, owned hired and non - owned: Bodily injury, each person Bodily injury, each accident Property damage, aggregate or Combined single limits Engineer's Professional Liability Insurance with prior Acts Endorsement $100,000 $1,000,000 $100,000 $1,000,000 Statutory Limit $100,000 $1,000,000 $100,000 $1,000,000 by schedule $100,000 Certificates showing the Design Engineer is carrying the above described insurance in at least the above specified minimum amounts shall be furnished to the City prior to the execution of the Contract. The certificate of Public Liability insurance shall show the City of Owasso, endorsed as a named insured under the policy. The Design. Engineer shall provide evidence of Professional Liability Insurance iti limits of not less than indicated in the following schedule; !)TO ipct. ,,Cosi Less d1afi 5500,000 $500,000 -S1,000,000 Greater than $1,000,000 Professional Lia��ilitvI,i uratice $250,000 $50(),0()0 APPENDIX B, PART II AGREEMENT FOR URBAN ENGINEERING SERVICES 5.18.05 City of Owasso Project Cost shall be defined. as the cost of all engineering responsibilities and professional services defined by these specifications as well as the cost of all labor and inaterials to be furnished ill constriction of' the proposed public inrprovenlents for the Project. I.-he Design Engineer shall. furnish, as part of this contract, an Engineer's Estin-iate of Probable Project Cost, signed and sealed by the Design Engineer, in order to esta.blisli the required e:xteni of liability. Certificates of Professional Liability insurance shall be submitted on the anniversary dates thereof, showing that coverage is maintained in continuous force and effect for a period of three (3) years following final acceptance of the project by the City of Owasso. Said Certificates shall further provide that such insurance will not be cancelled by the insurer without the insurer first giving the City ten (10) days written notice of cancellation. 1.02 PLANS AND RECORDS The City shall, upon request, provide the Engineer with one copy of any preliminary plans, photographs, reports, calculations, topographic surveys, utility location plats and other pertinent public records currently in possession of the City and applicable to the work, provided the City is reimbursed for any cost of reproduction by Engineer. 1.03 OWNERSHIP OF THE WORK The Design Engineer shall furnish the City with copies of data, field notes and studies utilized as instruments of service if requested for reproduction by City. 1.04 TRANSFERS The Design Engineer shall not assign, sublet or transfer any interest in the work covered by this Engineering Agreement without the prior written consent of the City. The consent to assign or sublet any portion of work shall not relieve the Design Engineer from his primary responsibility for the performance of that portion of the work so transferred. 1.05 REVIEWS AND ACCEPTANCES All preliminary and detailed designs, plans, specifications, estimates and other documents prepared by the Design Engineer shall be subject to Review and acceptance by the City. APPENDIX B, PART II AGREEMENT FOR URBAN ENGINEERING SERVICES 5.18.05 City of Owasso No acceptance shall relieve the Design engineer of his professional responsibility or obligation to correct any defects or errors in his work at his own expense. 1.06 APPEARANCES AND CONFERENCES The Design Engineer shall provide adequate representation at design conferences as may be requested by City in connection with the work or the proj ect. The Design Engineer shall confer with the City at any time with respect to interpretation of plans, correction of errors and omissions, and preparation of such additional drawings or specifications as may be required as the work and project progresses. 1.07 PENALTIES In the event the Design Engineer fails to comply with any of the provisions of the Agreement for Urban Engineering Services, the Engineering Department shall not consider entering into any subsequent agreements with the Design Engineer. SECTION 2 — CONSTRUCTION CONTRACT PLANS 2.01 GENERAL PURPOSE, REQUIREMENTS AND OBJECTIVES The Construction Contract Plans shall provide the City with adequate general plans, design details, construction specifications, and related documents from which contractor may construct the Project. A preliminary plan which approval is necessary before the actual Construction Contract Plans are developed shall, in general, resolve all fundamental location and design problems and delineate them in such a manner as to permit the preparation of final detailed Construction Contract Plans. 2.02 EXISTING INFORMATION AND DATA The Design Engineer shall: a. Provide all professional services necessary to evaluate and coordinate existing information and date which will be necessary in the preparation of detailed Construction Contract Plans. APPENDIX B, PART II AGREEMENT FOR URBAN ENGINEERING SERVICES 5.18.05 City of Owasso b. Develop new information and refine existing information and data to current status to comply with the requirements of these Specifications. c. Secure appropriate current City written approval of the proposed preliminary plan development criteria and procedure. 2.03 CONSTRUCTION CONTRACT PLANS The Design Engineer shall: a. Prepare detailed Construction Contract Plans, in both horizontal and vertical dimensions, properly dimensioned, showing all existing topographical features, surface and subsurface facilities as determined by field surveys or as verified by utility or facility owners. These plans shall be prepared in accordance with current design practices of the City and shall include title sheets, typical sections, general notes and summaries of quantities. The lists of quantities shall be separated as may be required for meeting financing requirements and properly symboled in accordance with the Standard Construction and Material Specifications. Plan and profile showing alignment and grade with locations of right of way lines shall also be included. Plans shall be accompanied by such other documents as may be required, and they shall also conform with the requirements of applicable portions of the City's Construction and Material Specifications, Design Criteria, Standard Construction Drawings, Specification for Subsurface Investigations and Man preparation procedures and other directives of instruction of the City. b. Provide, in connection with utilities, the following: Each affected company with an early notification concerning contemplated work and furnish each company approved preliminary plans. Arrangements shall be made with each affected company for a plan showing it's existing and proposed facilities in relation to the existing and proposed construction and submit each plan to the City for approval. The Design Engineer shall, when instructed, incorporated utility revision plans in the construction plans, and shall secure from the utility company a detailed estimate of its cost for making changes prepared in accordance with the requirements of the City. c. Prepare off -site right -of -way plans and descriptions, or bring to current status existing property map and right -of -way plan of descriptions, all in conformance with the requirements set forth in these Specifications and other instructions issued by the City. More specifically, the Design Engineer, in developing the right -of -way plan shall: APPENDIX B, PART II AGREEMENT FOR URBAN ENGINEERING SERVICES 5.18.05 City of Owasso 1. Prepare a preliminary right -of way plan for field review and approval immediately following approval of alignment and profile showing centerline of survey, estimated construction limits, property lines, parcel numbers, ownership of record, recommended right -of -way limits and existing right -of- way limits. The preliminary right -of -way plans shall be prepared to a scale of one (1) inch equals one hundred (100) feet. In congested or urban subdivided area where one hundred (100) foot scale is unsuitable, the right -of -way plans shall be prepared to a scale of one (1) inch equals twenty (20) feet. The preliminary plans may be a print of pencil tracings appropriately marked to avoid confusion with the final right -of -way plans 2. The final right -of -way plan shall be developed concurrently with the detailed Construction Contract Plan, and shall be completed with prints thereof submitted ten (10) days prior to the Field and Office Check. The property map and summary of additional right -of -way required shall be a part of the final right -of -way plan. Property lines are to be determined and shown on the plan accurately enough that a proper legal description can be written there from without reference to other material. In addition, the right -of -way plan shall show the beginning and end of project, match lines and numbers of matching sheets. (To facilitate use of the right -of -way plan independently from the other sections of the Construction Contract Plan, right -of -way plan sheet numbers a separate series of numbers for sheets comprising the right -of -way plan proper.) When prints or reproducible tracings of right -of- way plans are furnished separately, they shall include the Construction Plan title sheet, showing vicinity map and legend of symbols used. Final right -of -way plans shall reflect the latest information available, all plan revisions, and all approved changes in right -of —way to be acquired. Legal descriptions shall be prepared for all remaining parcels of property to be acquired and submitted concurrently with the final right -of -way plans. The Design Engineer, shall, upon request, prepare appropriate plats in accordance with the foregoing. d. The Design Engineer shall submit the final plans to the City for review, together with is recommendations regarding final acceptance, as follows: APPENDIX B, PART II AGREEMENT FOR URBAN ENGINEERING SERVICES 5.18.05 City of Owasso 1. Plans, elevations and details, unless otherwise specified, shall be presented on sheets twenty -two (22) inches by thirty -four (34) inches in overall size developed at appropriate scale showing all horizontal and vertical information in sufficient detail to permit construction staking on the ground and to indicate and delineate all details necessary for the construction of the complete facility by a construction contractor. 2. The required number of copies of the completed Construction Contract and other necessary documents shall be assembled and presented, and necessary personnel familiar with each design phase or detail shall be assigned to accompany and consult with City upon field Office Conference at times designated by the City. 3. All Changes and modifications required by the City as a result of Field and Office Conferences shall be made, and acceptable reproducible tracings of the detailed construction Contract Plans and other necessary documents shall be delivered to the city. 4. All things required shall be submitted to the City with a transmittal letter providing a brief narrative summary of the pertinent facts concerning the development of the Project. The letter shall advise the city of any special or unusual features of design or construct ion of the Project. 2.04 CITY'S OBLIGATION The City shall review all of the Engineer's submissions and transmit to the Design Engineer the dates of acceptance for all submissions, or, if a submission is not acceptable, a statement of the changes to be incorporated prior to acceptance thereof. City response shall be within 10 working days of receipt. SECTION 3 — CONSTRUCTION SUPERVISION 3.01 GENERAL PURPOSE, REQUIREMENTS AND OBJECTIVES The purpose of supervision of construction by the Design Engineer is to assure that the Project shall be constructed in a good and workmanlike manner and in accordance with the plans, specifications and other contract documents. APPENDIX B, PART II AGREEMENT FOR URBAN ENGINEERING SERVICES 5.18.05 City of Owasso It shall be the Design Engineer's obligation to achieve this purpose and his obligation shall include, but not be limited to, the matters set forth in these specifications. 3.02 ENGINEER'S SUPERVISORY OBLIGATIONS The Design Engineer shall perform the following in connection with the construction: a. Construction layout surveys and consultation and advise during construction. b. Visits to the site of the construction at such frequent intervals as may be necessary, during construction but a minimum of weekly visits or as required by the Engineer. C. Review and check, following the award of a construction contract, the shop drawings of installed equipment, structural agreements and erection plans for each structure designed by the Engineer. Such checking shall verify the conformance of shop drawings with design drawings. d. Preparation of supplementary detailed drawings, together with specifications pertaining thereto when required. e. Providing contract drawings as necessary to show the work as actually constructed by furnishing the City a set of "Record" drawings on computer disc (AutoCad format compatible with City software), mylar reproducibles and two sets of blackline drawings. f. Assistance to the City in start-up and testing of installed equipment. g. Certification of "Record" quantities. h. Accompany representative of the City in the Final Inspection of the project. Submit any soils analysis reports as required before or during construction. J . Provided all staking for control of alignment and grade necessary for the satisfactory construction of the project and additional staking as required by the Engineer. APPENDIX B, PART II AGREEMENT FOR URBAN ENGINEERING SERVICES 5.18.05 City of Owasso 3.03 CHANGE ORDERS DURING THE COURSE OF CONSTRUCTION a. If during the course of construction it becomes necessary to change the detailed plan of construction due to unforeseen obstructions, conflict with other utilities, other agencies or circumstances, or conditions not anticipated prior to the award of the Construction Contract, the Engineer shall prepare the necessary Change Orders and Revised Plans in order to effect the necessary changes in construction. b. The Design Engineer, during the course of Preparation of necessary Change Orders, shall coordinate the revised plans with all affected agencies or firms on which original coordinated approval was secured in these specifications prior to approval by the City of the necessary Change Order. c. The Design Engineer shall carry out the necessary negotiations with the Construction Contractor prior to presentation to the City of the Change Order for approval. Following approval by the Construction Contractor, The Design Engineer shall present same to the City in accordance with the established procedures for approval of the original Construction Contract as covered in those specifications. END OF TEXT APPENDIX B, PART II AGREEMENT FOR URBAN ENGINEERING SERVICES 5.18.05 City of Owasso MEMORANDUM TO: THE HONORABLE MAYOR AND COUNCIL CITY OF OWASSO FROM: TIMOTHY ROONEY ASSISTANT CITY MANAGER SUBJECT: STORM DEBRIS REMOVAL AUTHORIZATION FOR CITY MANAGER TO EXCEED SPENDING LIMIT OF $25,000 DATE: December 14, 2007 BACKGROUND: As a result of the recent ice storm event, staff has been exploring opportunities to address the related storm debris. On a short term basis, staff has opened a storm debris drop -off site at the south entrance of the Owasso Sports Park located on E. 106` Street North, between Mingo and Garnett Roads. This facility will be open 7 -days a week through December 22, 2007 from 9:00 AM to 5:00 PM. This will allow citizens who have the means and desire to remove storm related debris from their property immediately. The facility will re -open on December 26, 2007 and stay open until such time that storm debris deliveries are of a manageable quantity and can be resume at the Owasso Recycle Center. On a long term basis however, it is evident that the volume of debris as well as the inability for many citizens to remove it is debilitating. Beginning Wednesday, December 12, 2007, staff initiated discussions with contractors regarding debris removal on a citywide basis. Contracting this type of work has become common in cities experiencing this type of weather event, as well as following tornadoes or hurricanes. There are both national and local (state) contractors that have experience in this type of debris removal. The scale of this type of event will result in a need to expend funds well in excess of the City Manager' s spending authority, in fact the total figure could be as much as eight times that amount. With that in mind, staff is requesting the Council authorize the City Manager to enter into contractual agreements with one or possibly more vendors for the removal and disposal of tree and limb debris from the ice storm. If this action is taken by the Council, staff would then solicit at least three (3) sealed quotes for this service. There would be no advertising requirement necessary or minimum time frame. Staff would solicit the quotes based on a unit price (for example - cost per cubic yard of debris). Upon opening and evaluating the quotes, the City Manager could then enter into a contract for this purpose. Citizens of Owasso would then be notified of this action and be provided information regarding the clean -up process (schedule, bringing storm debris to the curb for pick- up, etc.) Please note that a supplemental appropriation would be necessary at the conclusion of the storm debris removal process. As you can imagine, staff is still working on the details of such a program and dditional information regarding it may be presented on Tuesday evening. RECOMMENDATION: Staff recommends Council authorization for the City Manager to enter into contractual agreements with one or more vendors for the removal and disposal or tree and limb debris created as a result of the ice storm, such contracts to be exempt from the $25,000 spending limitation.