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Home My WebLink About2007.12.18_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY TYPE OF MEETING: Regular DATE: December 18, 2007 TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch Notice and agenda filed in the office of the City Clerk and posted at City Hall at 5:00 p.m. on Friday, December 14, 2007. (If I * )/m h2aw��? J iann M. Stevens, Deputy ity Clerk AGENDA 1. Call to Order Chairman Stephen Cataudella 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable. A. Approval of the Minutes of December 4, 2007 Regular Meeting. Attachment #3-A B. Approval of Claims. Attachment #3-B C. Acknowledgement of receiving the monthly FY 2007-2008 budget status report. Attachment # 3-C S:Agendw\0PGA\2007\ I218.doc December 18, 2007 Page 2 4. Report from OPGA Manager. 5. Report from OPGA Attorney. 6. New Business. (New Business is any item of business which could not have been foreseen at the time of posting of the agenda.) 7. Adjournment. S: \Agendas\O PGA\2007\ 1218. doc OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING Tuesday, December 4, 2007 The Owasso Public Golf Authority met in regular session on Tuesday, December 4, 2007 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 5:00 p.m. on Friday, November 30, 2007. ITEM 1. CALL TO ORDER Chairman Cataudella called the meeting to order at 7:31 p.m. ITEM 2. ROLL CALL PRESENT ABSENT Steve Cataudella, Chairman D.J. Gall, Vice Chair Doug Bonebrake, Trustee Susan Kimball, Trustee Jon Sinex, Trustee A quorum was declared present. STAFF Rodney J. Ray, Authority Manager Julie Lombardi, Authority Attorney ITEM 3. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF THE CONSENT AGENDA A. Approval of Minutes of the November 20, 2007 Regular Meeting. B. Approval of Claims. Ms. Kimball moved, seconded by Mr. Sinex, to approve the OPGA Consent Agenda with claims totaling $7,368.72 and payroll claims totaling $26,520.20. YEA: Bonebrake, Cataudella, Gall, Kimball, Sinex NAY: None Motion carried 5-0. Owasso Public Golf Authority December 4, 2007 ITEM 4. REPORT FROM OPGA MANAGER No report ITEM 5. REPORT FROM OPGA ATTORNEY No report ITEM 6. NEW BUSINESS None ITEM 7. ADJOURNMENT Mr. Bonebrake moved, seconded by Mr. Gall, to adjourn. YEA: Bonebrake, Cataudella, Gall, Kimball, Sinex NAY: None Motion carried 5-0 and the meeting was adjourned at 7:32 p.m. Pat Fry, Minute Clerk Stephen Cataudella, Chairman 2 OPGA CLAIMS TO BE PAID 12/18/07 VENDOR BGR DAILY ACCOUNT JPMORGAN CHASE COMMERCIAL CARD JPMORGAN CHASE COMMERCIAL CARD JPMORGAN CHASE COMMERCIAL CARD JPMORGAN CHASE COMMERCIAL CARD JPMORGAN CHASE COMMERCIAL CARD JPMORGAN CHASE COMMERCIAL CARD JPMORGAN CHASE COMMERCIAL CARD JPMORGAN CHASE COMMERCIAL CARD IMPERIAL COFFEE SERVICE STANDARD DISTRIBUTING PEPSI-COLA THE FADLER COMPAN THE FADLER COMPAN BGS GREASE TRAP SERVICE UNITED LINEN UNITED LINEN JPMORGAN CHASE COMMERCIAL CARD JPMORGAN CHASE COMMERCIAL CARD JPMORGAN CHASE COMMERCIAL CARD WAL-MART YALE UNIFORM YALE UNIFORM ESTES, INCORPORATED PLATINUM PROTECTION PRECISION SMALL ENGINE CO BAILEY EQUIPMENT LUBER BROS JPMORGAN CHASE COMMERCIAL CARD JPMORGAN CHASE COMMERCIAL CARD SAV-ON PRINTING & SIGNS JPMORGAN CHASE COMMERCIAL CARD PARTY PERFECT WEDDING VENTURES COX COMMUNICATIONS WASTE MANAGEMENT QUARRY LANDFILL OWASSO PUBLIC WORKS AUTHORITY PLATINUM PROTECTION PLATINUM PROTECTION JPMORGAN CHASE COMMERCIAL CARD UNITED LINEN UNITED LINEN UNITED LINEN DESCRIPTION AMOUNT REIMB PETTY CASH 656.31 OAKLEY-MERCHANDISE 49.99 CALLAWAY GOLF -JUNIOR CLUBS 359.61 TAYLOR MADE GOLF -SHOES 136.76 OAKLEY-MERCHANDISE 54.99 ACUSHNET-MERCHANDISE 730.98 PROF GOLFBALL SERVICE 85.70 PROF GOLFBALL SERVICE 276.50 WALMART-FOOD SUPPLIES 24.88 FOOD SERVICE 53.90 VENDING FOOD 174.12 FOOD 225.00 FOOD 457.25 SUPPLIES 118.48 GREASE TRAP 100.00 LINEN SERVICE 94.97 LINEN SERVICE 228.06 FOOD AND BEVERAGE DEPT TOTAL 3,827.50 OFFICE DEPOT -SUPPLIES 58.74 OFFICE DEPOT -CREDIT -5.41 GRAINGER-SPIGOT 38.65 SUPPLIES 17.46 TOWEL SERVICE 8.27 TOWEL SERVICE 8.27 SIMAZINE 90.40 SECURITY 25.00 HUB KIT 85.59 EQUIPMENT SUPPLIES 53.10 AR2500 PARTS 908.37 COURSE MAINTENANCE DEPT TOTAL 1,288.44 HOBBY LOBBY -OFFICE SUPPLIES 21.68 OFFICE DEPOT -SUPPLIES 43.97 MEMBER CATALOG 100.19 LOWES-BULB EXTENSION POLE 19.98 CHAIR RENTAL 85.00 CABLE USE 39.01 TRASH SERVICE 202.01 WATER USE 86.96 SECURITY 25.00 SECURITY SERVICE 85.00 LOWES-SHUTTER MATERIAL 168.06 RUG SERVICE 74.52 RUG SERVICE 15.50 RUG SERVICE 46.50 NEIGHBOR NEWSPAPERS GOLFSWITCH AT&T COURSE TRENDS GOLFSWITCH KATHRYN E. HENRY NEWSPAPER ADD 129.00 ONLINE TEE TIME 150.00 ADVERTISING 146.00 WEB HOST 345.00 ONLINE TEE TIMES 150.00 AD DESIGN 55.00 ADMINISTRATION DEPT TOTAL 1,988.38 OPGA FUND TOTAL 7,104.32 OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 12/8/2007 OVERTIME TOTAL DEPARTMENT EXPENSES EXPENSES Golf Shop Operations - 4,578.10 Cart Operations - - Golf Course Operations 79.01 7,416.38 Food & Beverage - 1,584.82 General & Administration - 6,384.40 FUND TOTAL 79.01 19,963.70 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY FISCAL YEAR 2007-2008 Statement of Revenues & Expenses As of November 2007 and 2006 OPERATING REVENUES: Golf shop fees Merchandise sales COS -- merchandise Food & beverage COS -- food & beverage Interest & other Transfer from General Fund TOTAL OPERATING REVENUES OPERATING EXPENSES: Personal services Materials & supplies Other services Capital outlay Debt service TOTAL OPERATING EXPENSES NET INCOME (LOSS) Month To -Date 24,508 5,830 (3,117) 4,481 (2,160) 0 November 30, 2007 Year Tn- n ntn 273,099 74,590 (60,411) 74,241 (31,024) 10,933 Percent Budget of Budget November 30, 2006 Month Year Percent To -Date To -Date Budget of Budget 835,374 32.69% 40,833 363,761 849,000 42.85% 205,450 36.31% 8,398 76,185 200,000 38.09% (153,505) 39.35% (6,257) (56,758) (149,000) 38.09% 222,950 33.30% 7,300 98,902 234,500 42.18% (69,786) 44.46% (2,162) (30,929) (73,515) 42.07% 30,000 36.44% 271 2,108 45,000 4.68% - 0.00% 33,333 166,667 400,000 41.67% 29,543 341,428 1,070,483 31.89% 81,716 619,936 1,505,985 41.169% 55,810 324,815 660,818 49.15% 46,770 273,255 662,105 41.27% 3,900 12,344 40,460 61,681 89,130 45.39% 4,247 31,299 90,950 34.41% 218,725 28.20% 7,740 65,176 173,218 37.63% - 4,389 23,654 21,439 49,900 51,910 47.40% 41.30% - 3,966 27,816 137,317 41,185 67.54% 76,443 472,048 1,070,483 44.10% 62,723 534,862 538,527 25.50% 35.52% 1,505,985 (46,900) (130,620) - 18,993 - 85,074