HomeMy WebLinkAbout2026.06.02_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE
OWASSO CITY COUNCIL
Council Chambers Old Central Building 109 North Birch, Owasso, OK
Tuesday, June 2, 2026 - 6:00 PM
NOTE: APPROPRIATE ACTION may include, but is not limited to: acknowledging, affirming, amending, approving, authorizing,
awarding, denying, postponing, rejecting, or tabling.
AGENDA
1. Call to Order- Mayor Dr. Paul Loving RECEIVEC)
2. Invocation - Lead Pastor Kade Young of No Limits Church MAY 2 9 2026'
3. Flag Salute City Clerk's Office v
4. Roll Call
5. Presentation of the Character Trait of Flexibility - Chelsea Feary, Owasso Chamber of Commerce
6. Citizen request to address the City Council regarding transportation projects funded through the
551100ths Transportation Tax Fund - Brandon Miller
7. PUBLIC HEARING - The City Council will conduct a public hearing for the purpose of receiving citizen
input and discussing the proposed FY 2026-2027 Annual Operating Budget - Chris Garrett/Carly
Novozinsky
B. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under
"Consent" are considered by the City Council to be routine and will be enacted by one motion. Any
Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the
Consent Agenda is non -debatable.)
A. Approve minutes - May 19, 2026, Regular Meeting and May 27, 2026, Special Meeting
B. Approve claims
C. Approve normal retirement benefits for Charles Cheshier
D. Accept public infrastructure improvements of a concrete sidewalk, sanitary sewer, and an
asphalt approach located at 13116 East 761h Street North
E. Authorize payment of $147,823.46 to Tyler Technologies of Plano, Texas, for annual software
maintenance of Computer Aided Dispatch Software (CAD) and Report Management System
Software (RMS)
F. Accept donation from the Cherokee Nation for $3,500.00
G. Approve a budget amendment increasing the estimate of revenues and the appropriation for
expenditures in the Half -Penny Sales Tax Fund (Fire) by $3,500.00 (Cherokee Nation donation)
9. Consideration and appropriate action relating to items removed from the Consent Agenda
10. Consideration and appropriate action to ratify the second year of the Employment Agreement between
the City of Owasso and Chris Garrett, City Manager - Michele Dempster
11. Consideration and appropriate action relating to a proposed contract for audit services for the Fiscal
Year ending June 30, 2026 - Carly Novozinsky
Staff recommends approval of a contract with Swindoll, Janzen, Hawk & Loyd, LLC of Topeka, Kansas,
for $69,450.00, related to auditing services for the City and its Trust Authorities; and $5,000.00, each, if
more than one major program is identified through the federal grant audit required under the Single
Audit Act, and authorization to execute necessary documents.
12. Consideration and appropriate action relating to bids received forthe construction of the East 961h Street
North and North 1451h East Avenue Intersection Improvements project - Daniel Dearing
Staff recommends awarding the construction contract to Diversified Civil Contractors, LLC of Broken
Arrow, Oklahoma, in the amount of $5,261,694.00, and authorization to execute all necessary
documents.
Owasso City Council
June 2, 2026
Page 2
13. Consideration and appropriate action relating to Resolution 2026-10, a resolution amending the
Comprehensive Master Rate and Fee Schedule for services provided by the City and establishing an
effective date - Juliann Stevens
Staff recommends approval of Resolution 2026-10.
14. Presentation of the monthly Project Status Report - Roger Stevens
15. Report from City Manager
16. Report from City Attorney
17. Report from City Councilors
18. Official Notices (documents for acknowledgment of receipt or information only, no discussion or action
will be taken)
• Payroll Payment Report- pay period ending date May 16, 2026
19. New Business (New Business is any item of business which could not have been foreseen at the time of
posting of the agenda)
20. Consideration and appropriate action relating to a request for an executive session to discuss the
annual evaluation and employment contract for Julie Lombardi, City Attorney, as provided for in Title
25, O.S. § 307(B)(1) - Michele Dempster
21. Adjournment
Amended Notice of Public Meeting filed in the office of the City Clerk on Thursday, April 9, 2026, and the
Agenda posted at City Hall, 200 South Main Street, at ] M10 am on Friday, May29, 2026.
M. Stevens,
The City of Owasso encourages citizen participation. To request an accommodation due to a disability, contact the City
to the scheduled meeting by phone 918-376-1502 or by email to istevens@citvofowosso.com
OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND
PUBLIC GOLF AUTHORITY
MINUTES OF JOINT REGULAR MEETING
TUESDAY, MAY 19, 2026
The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority
(OPGA) met in regular joint session on Tuesday May 19, 2026, in the Council Chambers at Old Central, 109
North Birch, Owasso, Oklahoma per the amended Notice of Public Meeting filed Thursday, Thursday, April
9, 2026; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street,
at 12:00 pm on Friday, May 15, 2026.
1. Call to Order - Mayor/Chair Paul Loving called the meeting to order at 6:00pm.
2. Invocation - The Invocation was offered by Pastor Scott French of Discovery Church.
3. Flag Salute - Councilor/Trustee Dr. Paul Loving led the flag salute.
4. Roll Call - A quorum was declared present.
Present Absent
Mayor/Chair - Dr. Paul Loving
Councilor/Trustee - Dr. Chad Balthrop
Councilor/Trustee - Cody Walter
Councilor/Trustee - Jamie Dunn
Councilor/Trustee - Alvin Fruga
Staff: City/Authority Manager- Chris Garrett, City/Authority Attorney - Julie Lombardi
5. Consideration and appropriate action relating to the election of Vice Mayor/OPWA Vice Chair/OPGA
Vice Chair
Mayor/Chair Paul Loving called for a nomination for the positions of Vice Mayor/Vice Chair. Mr. Walter
moved, seconded by Ms. Dunn, to elect Dr. Chad Balthrop to serve as Vice Mayor/OPWA Vice
Chair/OPGA Vice Chair.
YEA: Balthrop, Dunn, Walter, Fruga, Loving
NAY: None
Motion carried: 5-0
6. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under
"Consent" are considered by the City Council to be routine and will be enacted by one motion. Any
Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the
Consent Agenda is non -debatable.)
A. Approve City Council minutes -May 5, 2026, and May 12, 2026, Regular Meetings
B. Approve OPWA minutes - May 5, 2026, and May 12, 2026, Regular Meetings
C. Approve OPGA minutes - May 5, 2026, and May 12, 2026, Regular Meetings
D. Approve claims - City Council, OPWA, and OPGA
E. Accept the Parks Maintenance Office project and authorize final payment of $68,531.90
to Magnum Construction of Broken Arrow, Oklahoma
F. Approve Resolution 2026-08, authorizing foreclosure of the closed alley generally located
between West 1st Street and West Broadway Street, and running between Atlanta Street
and Main Street, as referenced in adopted Ordinance No. 1238 and authorizing execution
of all documents and all other necessary actions concerning the case of The City -County
Library Commission of Tulsa County, Oklahoma vs. City of Owasso, Oklahoma, et al, Tulsa
County District Court CV 2026-867
Mr. Fruga moved, seconded by Mr. Walter, to approve the Consent Agenda as presented, with City
Council claims totaling $1,184,452.35, OPWA claims totaling $411,885.20, and OPGA claims totaling
$40,499.74.
YEA: Balthrop, Dunn, Walter, Fruga, Loving
NAY: None
Motion carried: 5-0
Owasso City Council, OPWA, OPGA
May 19, 2026
Page 2
7. Consideration and appropriate action relating to items removed from the Consent Agenda -None
8. City Council consideration and appropriate action relating to Resolution 2026-09, accepting a donation
from the Owasso Golden Agers Foundation
Chris Garrett presented the item, recommending approval of Resolution 2026-09. There were no
comments from the audience. Mr. Walter moved, seconded by Mr. Balthrop, to approve Resolution
2026-09, as recommended.
YEA: Balthrop, Dunn, Walter, Fruga, Loving
NAY: None
Motion carried: 5-0
9. Report from City/Authority Manager - Chris Garrett reported on the Community Movie Night held on
Saturday, May 16, 2026, and also noted that City Offices will be closed on May 25, 2026, in observance
of Memorial Day.
10. Report from City/Authority Attorney - None
11. Report from City Councilors/Trustees - None
12. Official Notices - The Mayor/Chair acknowledged receipt of the following:
• City Council, OPWA, OPGA Payroll Payment Reports - pay period ending date May 2, 2026
• City Council, OPWA, OPGA Monthly Budget Status Reports - April 30, 2026
• Oklahoma Department of Environmental Quality Permit No. WL00072260416 Owasso 8th
Grade Addition Potable Water Line Extension PWSID No. OK3007218
Change Order No. 15 executed by the City Manager or designee for the New Public Works
Facility
13. New Business - None
14. Adjournment
Mr. Balthrop moved, seconded by Mr. Walter, to adjourn the meeting.
YEA: Balthrop, Dunn, Walter, Fruga, Loving
NAY: None
Motion carried: 5-0 and the meeting adjourned at 6:09 pm.
Dr. Paul Loving, Mayor/Chair
Juliann M. Stevens, City/Authority Clerk
OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND
PUBLIC GOLF AUTHORITY
MINUTES OF A JOINT SPECIAL MEETING
WEDNESDAY, MAY 27, 2026
The City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority (OPGA) met in
a joint special session on Wednesday, May 27, 2026, in the Council Chambers at Old Central, 109 North
Birch, Owasso, Oklahoma per the Notice of Public Meeting and the Agenda filed in the office of the City
Clerk and posted at City Hall, 200 South Main Street, at 11:30 am on Friday, May 15, 2026.
1. Call to Order- Mayor/Chair Dr. Paul Loving called the meeting to order at 3:00 pm.
2. Roll Call - A quorum was declared present.
Present Absent
Mayor/Chair- Dr. Paul Loving Vice Mayor/Vice Chair- Dr. Chad Balthrop
Councilor/Trustee - Cody Walter Councilor/Trustee - Alvin Fruga
Councilor/Trustee-Jamie Dunn
Staff: City/Authority Manager - Chris Garrett; City/Authority Attorney - Julie Lombardi
3. Discussion relating to the proposed Fiscal Year 2027 Annual Operating Budget for all Funds
Carly Novozinsky presented the item and discussion was held. It was further explained the required
public hearing will be held on June 2, 2026.
4. Adjournment
Mr. Loving moved, seconded by Mr. Walter, to adjourn the meeting.
YEA: Dunn, Walter, Loving
NAY: None
Motion carried: 3-0 and the meeting adjourned at 4:10 pm.
Dr. Paul Loving, Mayor/Chair
Juliann M. Stevens, City Clerk
Claims List - 06/02/26
Fund Vendor Name Payable Description Payment
Amount
01 GENERAL WASHINGTON CO RURAL WATER WATER TAP - 96 ST N $2,250.00
DISTRICT
96TH FROM 119TH TO BRIDGE - Total
$2,250.00
BLUE ENERGY FUELS LLC
FUEL
$39.04
DALE & LEES SERVICE INC
HVAC REPAIR
$196.00
DALE & LEES SERVICE INC
HVAC REPAIR @ FS4
$147.00
DALE & LEES SERVICE INC
REPAIR COMPRESSOR
$5,764.00
GEOTHER
JACKSON MECHANICAL SERVICE INC
ANNUAL HVAC MAINT
$3,333.00
JACKSON MECHANICAL SERVICE INC
HVAC REPAIR SHOOTING RANG
$2,506.46
JACKSON MECHANICAL SERVICE INC
HVAC REPAIRS CITY HALL
$934.00
JACKSON MECHANICAL SERVICE INC
TOILET SCOPE
$981.96
JPMORGAN CHASE BANK
2ND RHODES-DRAIN RPR
$3,000.00
JPMORGAN CHASE BANK
AMAZON -CHAIRS
$197.99
JPMORGAN CHASE BANK
AMAZON -OFFICE SUPP
$169.18
JPMORGAN CHASE BANK
AMAZON -OFFICE SUPPLIES
$89.99
JPMORGAN CHASE BANK
AMAZON -REFUND
($30.58)
JPMORGAN CHASE BANK
AMAZON -SHOP SUPP
$127.84
JPMORGAN CHASE BANK
AMAZON -SUPPLIES
$6.85
JPMORGAN CHASE BANK
AMAZON -WALL FILES
$16.98
JPMORGAN CHASE BANK
AMAZON -WATER FILTERS
$345.82
JPMORGAN CHASE BANK
AMERICAN-DUMPSTER
$131.17
JPMORGAN CHASE BANK
ATWOOD-SAFETY BOOTS
$179.95
JPMORGAN CHASE BANK
CINTAS-JANITORIAL SUPP
$608.55
JPMORGAN CHASE BANK
EBAY-PHONE POWER
$25.00
JPMORGAN CHASE BANK
FASTSIGNS-SIGNAGE
$494.00
JPMORGAN CHASE BANK
HDEPOT-OFFICE TABLE
$103.05
JPMORGAN CHASE BANK
INTERSTATE -BATTERIES
$65m
JPMORGAN CHASE BANK
KINECT-GLASS REPAIR
$521.34
JPMORGAN CHASE BANK
LOCKE-FREIGHT CHARGE
$20.85
JPMORGAN CHASE BANK
LOCKE-HALL LIGHT
$220.00
JPMORGAN CHASE BANK
LOCKE-LIGHT BULBS
$90.36
JPMORGAN CHASE BANK
LOCKE-PLUMBING SUPP
$36.80
JPMORGAN CHASE BANK
LOWES-CAN LIGHTS
$52.98
JPMORGAN CHASE BANK
LOWES-ELECTRICAL SUPP
$91.81
JPMORGAN CHASE BANK
LOWES-SINK AND SUPPLY
$57.34
JPMORGAN CHASE BANK
LOWES-SUPER GLUE
$8,98
JPMORGAN CHASE BANK
MATLOCK-ALARM SVC
$240.00
JPMORGAN CHASE BANK
NALCO-WATER SOFTENER
$825.00
JPMORGAN CHASE BANK
ODP-OFFICE SUPP
$16.49
JPMORGAN CHASE BANK
PLUMB -TOILET INSTALL
$950.00
JPMORGAN CHASE BANK
QUIT -PEST CONTROL
$85,00
1
Claims List - 06/02/26
Fund Vendor Name Payable Description Payment
Amount
01 GENERAL JPMORGAN CHASE BANK QUIT -PEST CONTROL $520.00
JPMORGAN CHASE BANK ROTO-PLUMBING REPAIR $616.00
UNIFIRST HOLDINGS LP UNIFORMS $47.23
WILLIAM A HARRISON INC DUCT REPAIR $15,987.00
FACILITY MAINTENANCE -Total
$39,819.43
AEP/PSO
ELECTRIC USAGE
$258.50
JPMORGAN CHASE BANK
BROWN -SOD
$35.00
JPMORGAN CHASE BANK
CUT -WASTE REMOVAL
$100.00
JPMORGAN CHASE BANK
HDEPOT-LANDSCAPE SUPP
$32.91
JPMORGAN CHASE BANK
LODG EXP 05106-05110
$1,238.88
JPMORGAN CHASE BANK
PAYPAL-LAWN MAINT
$130.00
JPMORGAN CHASE BANK
TACTACAM-DATA PLAN
$4.00
JPMORGAN CHASE BANK
TRVL EXP 05/06
$2.50
JPMORGAN CHASE BANK
LODG EXP 05106-05/10
$398.80
JPMORGAN CHASE BANK
TRVL EXP 05107
$27.59
JPMORGAN CHASE BANK
TRVL EXP 05/08
$15.67
JPMORGAN CHASE BANK
TRVL EXP 05109
$18.02
JPMORGAN CHASE BANK
TRVL EXP O5/10
$35.98
JPMORGAN CHASE BANK
WALMART-REFUND
($34.38)
MIDWEST VETERINARY SUPPLY INC
MEDICAL SUPPLIES
$1,743.24
GEN ANIMAL CONTROL -Total
$4,006.71
AEP/PSO
ELECTRIC USAGE
$24.60
JPMORGAN CHASE BANK
ACE -KEYS
$22.76
JPMORGAN CHASE BANK
BROWN -SOD
$75.00
JPMORGAN CHASE BANK
LOWES-TARP
$129.44
SPOK INC.
PAGER USE
$11.00
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
$25.02
GEN CEMETERY -Total
$287.82
TREASURER PETTY CASH
CC CLASS REF-COLE
$50.00
YOLANDA GARCIA
JEWELRY CLASS
$22.50
GEN COMM CTR DONATIONS -Total
$72.50
AEP/PSO
ELECTRIC USAGE
$834.38
JPMORGAN CHASE BANK
ONG-GAS
$223.95
GEN COMMUNITY CENTER -Total
$1,058.33
JPMORGAN CHASE BANK
ACADEMY -RAIN JACKETS
$130.00
JPMORGAN CHASE BANK
AMERICAN-EXAM REG
$305.00
JPMORGAN CHASE BANK
TOMMYS-FLEET MAINT
$106.46
JPMORGAN CHASE BANK
TULSA CTY CLRK-FEES
$372.60
KENNETH LIVINGSTON
MOWING SERVICE
$700.00
GEN COMMUNITY DEVELOPMENT - Total $1,614.06
RR
Fund
01 GENERAL
Claims List - 06/02/26
Vendor Name
AEP/PSO
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
Payable Description Payment
Amount
ELECTRIC USAGE
$22.28
LODG EXP 04119-04/24
$1,125.40
LOT 120-PARKING FEE
$10.00
SAV-ON-DISASTER CARD
$140.00
SAV-ON-EVENT CARDS
$115.00
TRVL. EXP 04113
$25.98
TRVL EXP 04/14
$34.50
TRVL EXP 04/15
$17.99
TRVL EXP 04/19
$68.82
TRVL EXP 04/24
$41.92
GEN ECONOMIC DEV -Total
$1,601.89
AEP/PSO
ELECTRIC USAGE
$395.91
JPMORGAN CHASE BANK
JUST -BLINDS
$771.94
JPMORGAN CHASE BANK
JUST -REFUND
($63.19)
JPMORGAN CHASE BANK
QUEENSBORO-UNIFORMS
$262.60
GEN EMERG COMMUNICATIONS -Total
$1,367.26
AEP/PSO
ELECTRIC USAGE
$110.24
JPMORGAN CHASE BANK
ONG-GAS
$55,27
JPMORGAN CHASE BANK
TIME-ADMIN MAINT
$22.50
JPMORGAN CHASE BANK
VVEC-ELECTRIC SIRENS
$130.60
GEN EMERG PREPAREDNESS -Total
$318.61
GRAPHIC RESOURCES & REPRODUCTION
TECH SERVICE
$250.00
JPMORGAN CHASE BANK
ULINE-RAIN COATS
$153.88
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
$56.64
UNITED STATES CELLULAR
PHONE USAGE
$115.01
CORPORATION
GEN ENGINEERING -Total
$575.53
JPMORGAN CHASE BANK
AMAZON -POST IT NOTES
$4.50
JPMORGAN CHASE BANK
AMAZON -SCISSORS
$11.87
SUMNERONE INC
COPIER LEASE
$69.00
GEN FINANCE -Total
$85.37
AEP/PSO
ELECTRIC USAGE
$4,448.50
ELIZABETH ANNE CHILDS
GEN LEGAL MATTERS
$4,275.00
GRAND GATEWAY ECO. DEV. ASSC,
PELIVAN TRANSIT MAY
$6,047.50
JPMORGAN CHASE BANK
IMPERIAL -COFFEE SUPP
$117.95
JPMORGAN CHASE BANK
ONG-GAS
$479.74
JPMORGAN CHASE BANK
PIKEPASS-TOLL
$10.80
JPMORGAN CHASE BANK
SAV-ON-GATHERING MAIN
$65.00
JPMORGAN CHASE BANK
STAPLES -COPY PAPER
$307.93
JPMORGAN CHASE BANK
SUMNER-COPIER LEASE
$1,966.56
JPMORGAN CHASE BANK
WAREHOUSE -STAMP
$51.01
3
Claims List - 06/02/26
Fund Vendor Name Payable Description Payment
Amount
01 GENERAL ROGERS COUNTY CLERK ORDINANCE 1242 $24,00
ROGERS COUNTY CLERK ORDINANCE 1245 $24.00
GEN GENERAL GOVERNMENT -Total $17,817.99
AEP/PSO ELECTRIC USAGE $108,55
GEN HISTORICAL MUSEUM -Total
$108.55
JPMORGAN CHASE BANK
AMAZON -BOOKS
$174.24
JPMORGAN CHASE BANK
ODP-OFFICE SUPP
$29.52
JPMORGAN CHASE BANK
STRATA -CHARACTER MAG
$1,096.71
GEN HUMAN RESOURCES -Total
$1,300.47
AT&T MOBILITY
PUBLIC SAFETY
$143.79
BLUE ENERGY FUELS LLC
FUEL
$14.78
JPMORGAN CHASE BANK
2BRIGHT-SOFTWARE
$59.95
JPMORGAN CHASE BANK
AMAZON -FIBER CABLES
$16.03
JPMORGAN CHASE BANK
AMAZON -FIBER CABLES
$13.63
JPMORGAN CHASE BANK
AMAZON -REFUND
($6.99)
JPMORGAN CHASE BANK
B&H-P2P RADIO
$541.30
JPMORGAN CHASE BANK
CDW GOV-SUBSCRIPTION
$8,547.51
JPMORGAN CHASE BANK
COX-INTERNET FEE
$1,598.94
JPMORGAN CHASE BANK
COX -PHONE SERVICE
$56.27
JPMORGAN CHASE BANK
EBAY-PHONE POWER
$50.00
JPMORGAN CHASE BANK
TMOBILE-MIFI
$264.00
JPMORGAN CHASE BANK
UVERSE-GUEST NETWORK
$177.36
MOBILE COMMUNICATIONS AMERICA INC
PROGRAM TOOL
$375.00
GEN INFORMATION TECH -Total
$11,851.57
JPMORGAN CHASE BANK
AMAZON -NAME TAGS
$53.44
JPMORGAN CHASE BANK
AMAZON -OFFICE SUPP
$33,98
JPMORGAN CHASE BANK
CC RLTNS 04/30
$29.27
JPMORGAN CHASE BANK
COUNCIL RLTNS 04/28
$38.96
JPMORGAN CHASE BANK
COUNTY RLTNS 04/14
$46.64
JPMORGAN CHASE BANK
EMPLY RLTN 04/16
$58.72
JPMORGAN CHASE BANK
EMPLY RLTNS 04/07
$38.95
JPMORGAN CHASE BANK
EMPLY RLTNS 04/13
$36.86
JPMORGAN CHASE BANK
EMPLY RLTNS 05/04
$36.86
JPMORGAN CHASE BANK
LAZ-PARKING FEE
$91.00
JPMORGAN CHASE BANK
LODG EXP 4/20-4123
$2,899.48
JPMORGAN CHASE BANK
LODG EXP 4/20-04123
$925.28
JPMORGAN CHASE BANK
LODG EXP 04/20-04/23
$1,850.56
JPMORGAN CHASE BANK
MEETING 04/02
$47.78
JPMORGAN CHASE BANK
MEETING 04/07
$213.42
JPMORGAN CHASE BANK
MEETING 04/23
$44.35
JPMORGAN CHASE BANK
OCC-CONF REG
$4,080.00
c1
Fund
01 GENERAL
Claims List - 06/02/26
Vendor Name
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
Payable Description
Payment
Amount
OCC-FORUM REG
$150.00
OCC-REG FEE
$50.00
ODP-OFFICE SUPP
$22.06
OK TRVL-AWARDS EVENT
$300.00
OMAG-CONF REG
$800.00
PIKEPASS-TOLL
$14.38
TEXAS RH-EMP RECOGNIT
$25.00
TRVL EXP 04/20
$144.20
TRVL EXP 04/21
$85.51
TRVL EXP 04/22
$19.88
TRVL EXP 04123
$93.06
GEN MANAGERIAL -Total
$12,229.64
JPMORGAN CHASE BANK
LODG 04/07-04/09
$592.96
JPMORGAN CHASE BANK
TRVL EXP 04/07
$48.11
JPMORGAN CHASE BANK
TRVL EXP 04/08
$81.23
JPMORGAN CHASE BANK
TRVL EXP 04/10
$71.91
GEN MUNICIPAL COURT -Total
$794.21
AEP/PSO
ELECTRIC USAGE
$2,021.54
IRIS GROUP HOLDINGS LLC
ALARM SVC
$58.24
JPMORGAN CHASE BANK
ACE -BATTERY
$92.40
JPMORGAN CHASE BANK
ACE -CHAIN
$26.56
JPMORGAN CHASE BANK
ACE -GLOVES
$19.99
JPMORGAN CHASE BANK
ACE -HOOKS
$15.16
JPMORGAN CHASE BANK
ACE -KEYS OFFICE
$85.37
JPMORGAN CHASE BANK
ACE -LOCKS OFFICE
$31.34
JPMORGAN CHASE BANK
ACE -NUT BOLT
$1.34
JPMORGAN CHASE BANK
ACE -SAW CHAIN
$24.30
JPMORGAN CHASE BANK
ACE -ZIP TIES
$17.00
JPMORGAN CHASE BANK
AMAZON -JUMP STARTER
$168.99
JPMORGAN CHASE BANK
AMAZON -SOFTBALL SUPP
$2,386.08
JPMORGAN CHASE BANK
CC -TOILET PAPR/SOAP
$648.52
JPMORGAN CHASE BANK
CORE MAIN -COUPLING
$1.78
JPMORGAN CHASE BANK
CORE MAIN -PVC FITTING
$695.93
JPMORGAN CHASE BANK
GRAINGER-CONTACTOR
$123.37
JPMORGAN CHASE BANK
HDEPOT-CLEANING SUPP
$5.98
JPMORGAN CHASE BANK
JANI- JANITORIAL SVC
$4,138.49
JPMORGAN CHASE BANK
JOHNSTONE-CAPACITOR
$53.05
JPMORGAN CHASE BANK
LOWES-CHAIN
$61.30
JPMORGAN CHASE BANK
LOWES-HAND TOOLS
$37.94
JPMORGAN CHASE BANK
LOWES-MAILBOX
$59.45
JPMORGAN CHASE BANK
LOWES-PAINT FOR DOOR
$127.76
5
Claims List - 06/02/26
Fund Vendor Name
Payable Description
Payment
Amount
01 GENERAL JPMORGAN CHASE BANK
ONG-GAS
$152.10
JPMORGAN CHASE BANK
VVEC-PARKS ELECT
$81.52
ROGERS COUNTY RURAL WATER
WATER SVC
$515.75
DISTRICT
UNIFIRST HOLDINGS LP
UNIFORMS
$67.56
WASHINGTON CO RURAL WATER
WATER SVC
$36.00
DISTRICT
GEN PARKS -Total
$11,754.81
JPMORGAN CHASE BANK
TWIN CITIES -CONCRETE
$182.00
GEN PARKS PUB ART BENCHES -Total
$182.00
JPMORGAN CHASE BANK
AMAZON-CMNTY SUPPLIES
$102.20
JPMORGAN CHASE BANK
AMAZON -COMP CAMERA
$66.99
JPMORGAN CHASE BANK
AMAZON -DESK SUPPLIES
$32.68
JPMORGAN CHASE BANK
AMAZON -MAY CMNTY EVNT
$24.86
JPMORGAN CHASE BANK
AMAZON -UMBRELLA STAND
$34.99
JPMORGAN CHASE BANK
AMAZON -WHITE BOARD
$138.71
JPMORGAN CHASE BANK
CANVA-SUBSCRPTN
$119.40
JPMORGAN CHASE BANK
DOP-OFFICE SUPPLIES
$22.32
JPMORGAN CHASE BANK
FACEBK-ADS
$150.00
JPMORGAN CHASE BANK
OFFICE DEPOT -SUPPLIES
$98.18
MURRAY WOMBLE INC
RDBD RESTRM RPR
$3,014.00
SUMNERONE INC
COPIER LEASE
$30.44
GEN RECREATION R CULTURE -Total
$3,834.77
BLUE ENERGY FUELS LLC
FUEL
$77.49
HERITAGE LANDSCAPING LLC
LAWN MAINTENANCE
$1,170.00
JEREMY JACKSON
MOWING SERVICES
$1,455.00
JPMORGAN CHASE BANK
AMAZON -BATTERY
$126.07
JPMORGAN CHASE BANK
AMAZON -HYDRATION DRINK
$61.12
JPMORGAN CHASE BANK
ANCHOR -ROCK
$118.93
JPMORGAN CHASE BANK
ATWOOD-SPRAYER
$59.99
JPMORGAN CHASE BANK
CORE -HOSE ADAPTORS
$95.93
JPMORGAN CHASE BANK
INTERSTATE -BATTERIES
$17.04
JPMORGAN CHASE BANK
LOWES-BATTERY TENDER
$39.98
JPMORGAN CHASE BANK
LOWES-FIRE EXT
$29.98
JPMORGAN CHASE BANK
OREILLY-RECEIVER HITC
$68.98
SPOK INC.
PAGER USE
$95.30
TREASURER PETTY CASH
SERVICE OK-PW TAG
$60.50
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
$126.18
GEN STORMWATER -Total
$3,602.49
AEP/PSO
ELECTRIC USAGE
$1,276.40
TREASURER PETTY CASH
CC DEP REF-ARNOLD
$100.00
0
Fund
01 GENERAL
Claims List - 06/02/26
Vendor Name
Payable Description Payment
Amount
TREASURER PETTY CASH
CC DEP REF -CHURCH
$200.00
TREASURER PETTY CASH
CC DEP REF-COFFEY
$50.00
TREASURER PETTY CASH
CC DEP REF-DRUMMOND
$50.00
TREASURER PETTY CASH
CC DEP REF-MOORE
$50.00
TREASURER PETTY CASH
CC DEP REF-OURSDR TNR
$100.00
TREASURER PETTY CASH
CC DEP REF -PLOWMAN
$100.00
TREASURER PETTY CASH
CC DEP REF -RUBY
$100.00
TREASURER PETTY CASH
UMPIRE DEP REF-GERBER
$60.00
TREASURER PETTY CASH
UMPIRE DEP REF-GREGG
$60.00
TREASURER PETTY CASH
UMPIRE DEP REF-JENSEN
$60.00
TREASURER PETTY CASH
UMPIRE DEP REF-JSMITH
$60.00
TREASURER PETTY CASH
UMPIRE DEP REF-KREILI
$60.00
TREASURER PETTY CASH
UMPIRE DEP REF-MORRIS
$60.00
TREASURER PETTY CASH
UMPIRE DEP REF-MSMITH
$60.00
TREASURER PETTY CASH
UMPIRE DEP REF-PIRONT
$60.00
TREASURER PETTY CASH
UMPIRE DEP REF-PITTMA
$60.00
TREASURER PETTY CASH
UMPIRE DEP REF-SEYMOU
$60.00
TREASURER PETTY CASH
UMPIRE DEP REF-SHEPER
$60.00
TREASURER PETTY CASH
UMPIRE DEP REF-WEATHE
$60.00
GENERAL -Total
$2,746.40
JPMORGAN CHASE BANK
AMAZON-CMN SUPPLIES
$170.19
MOVIE NIGHT DONATIONS -Total
$170.19
JPMORGAN CHASE BANK
AMAZON -FURNITURE
$199.66
JPMORGAN CHASE BANK
AMAZON-HDELL
$98.48
JPMORGAN CHASE BANK
AMAZON -NETWORK RACK
$93.09
JPMORGAN CHASE BANK
AMAZON -REFUND
($44A9)
JPMORGAN CHASE BANK
AMAZON -SUPPLIES
$16.99
JPMORGAN CHASE BANK
B&H-ADAPTER
$90.88
JPMORGAN CHASE BANK
B&H-AV EQUIPMENT
$1,975.61
JPMORGAN CHASE BANK
B&H-P2P RADIO
$541.30
JPMORGAN CHASE BANK
DELL -MONITORS
$320.68
JPMORGAN CHASE BANK
DELL -SOUND & KBD
$104.66
JPMORGAN CHASE BANK
EBAY-PHONE
$44.95
JPMORGAN CHASE BANK
EBAY-PHONE POWER
$25.00
JPMORGAN CHASE BANK
HOME DEPOT -HARDWARE
$28,67
JPMORGAN CHASE BANK
HOME DEPOT -PARKS SUPP
$241.86
JPMORGAN CHASE BANK
HOME DEPOT -SHELVES
$1,533.00
JPMORGAN CHASE BANK
HOME DEPOT -SUPPLIES
$205.71
JPMORGAN CHASE BANK
HOME STORE -FURNITURE
$542.86
JPMORGAN CHASE BANK
WALMART-SUPPLIES
$152.44
PARKS FACILITY -Total $6,171.35
V1
Claims List - 06/02/26
Fund
Vendor Name
Payable Description
Payment
Amount
01
GENERAL -Total
$125,621.95
20
AMBULANCE SERVICE
JPMORGAN CHASE BANK
HARBOR -GLOVE HOLDERS
$233.84
JPMORGAN CHASE BANK
LIFE-MED SUPPLIES
$5,565.57
JPMORGAN CHASE BANK _
MEDLINE-MED SUPPLIES
$975.57
JPMORGAN CHASE BANK
LODG EXP 07/12-07/18
$766.80
JPMORGAN CHASE BANK
WB SVC-AC REPAIR
$1,406.14
PERFORMANCE REPAIR, LLC
MEDIC 3 REPAIRS
$10,455.89
AMBULANCE -Total
$19,403.81
AMBULANCE SERVICE • Total
$19,403.81
21
E-911
JPMORGAN CHASE BANK
AMZN-DISPATCH UNFRM
$100.95
JPMORGAN CHASE BANK
TMOBILE-MIFI
$264.00
Egli COMMUNICATIONS -Total
$364.96
E-911 -Total
$364.96
25
HOTEL TAX
GREEN COUNTRY INC
GCT CONSUMER SHOW
$250.00
JPMORGAN CHASE BANK
CADAMY-EDSP REVAMP
$2,500.00
JPMORGAN CHASE BANK
SQSR-WESHOST FEE
$276.00
JPMORGAN CHASE BANK
ECON SUMMIT - DR SNEAD
$5,000.00
HOTEL TAX ECON DEV -Total
$8,026.00
HOTELTAX -Total
$8,026.00
27
STORMWATER MANAGEMENT
GROUND LEVEL LLC
DRAINAGE IMPROVEMENTS
$62,147.10
116TH/MINGO ROAD GRADING -Total
$62,147.10
AEP/PSO
ELECTRIC USAGE
$39.81
DALTON LUEDKE
LANDSCAPE MAINTENANCE
$2,900.00
JPMORGAN CHASE BANK
AMAZON -STRAPS
$58.96
JPMORGAN CHASE BANK
AMERICAN-HOSE COUPLER
$19.37
JPMORGAN CHASE BANK
ANCHOR -ROCK
$87.04
JPMORGAN CHASE BANK
ATWOOD-SAFETY BOOTS
$159.95
JPMORGAN CHASE BANK
BLUEBK-FIELD TEST KIT
$345.12
JPMORGAN CHASE BANK
BROWN -SOD
$140.00
JPMORGAN CHASE BANK
FENSCO-COUPLERS
$402.86
JPMORGAN CHASE BANK
GRANGER -CURB OUTLETS
$204.24
JPMORGAN CHASE BANK
INTERSTATE -BATTERY
$41.00
JPMORGAN CHASE BANK
LOWES-CONCRETE
$164.22
JPMORGAN CHASE BANK
LOWES-CUTTERS/SEALANT
$32.02
JPMORGAN CHASE BANK
LOWES-FORM BOARDS
$14.96
JPMORGAN CHASE BANK
LOWES-MARKING STAKES
$11.96
JPMORGAN CHASE BANK
LOWES-MORTAR
$41.40
JPMORGAN CHASE BANK
LOWES-RUBBER SEALANT
$15.96
JPMORGAN CHASE BANK
LOWES-SEALANT
$107.64
JPMORGAN CHASE BANK
LOWES-TAPE MEASURE
$19.98
e
Claims List - 06/02/26
Fund
Vendor Name
Payable Description
Payment
Amount
27 STORMWATER MANAGEMENT
JPMORGAN CHASE BANK
LOWES-WOODEN STAKES
$8.98
JPMORGAN CHASE BANK
TWIN CITIES -CONCRETE
$865.80
JPMORGAN CHASE BANK
TWIN -CONCRETE
$174.80
JPMORGAN CHASE BANK
TWIN-FLOWABLE FILL
$466.80
LOT MAINTENANCE OF OKLAHOMA, INC.
BIRD CREEK MOWING
$735.75
LOT MAINTENANCE OF OKLAHOMA, INC.
CAMELOT POND MOWING
$615.85
LOT MAINTENANCE OF OKLAHOMA, INC.
ELM CREEK MOWING
$812.05
LOT MAINTENANCE OF OKLAHOMA, INC.
GARNETT MOWING
$735.75
LOT MAINTENANCE OF OKLAHOMA, INC.
LAKE RIDGE MOWING
$812.05
LOT MAINTENANCE OF OKLAHOMA, INC.
THREE LAKES MOWING
$752.10
STANDARD SUPPLY LAWN & GARDEN
CHAINSAW PARTS
$371.25
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
$28.86
UNITED STATES CELLULAR
PHONE USAGE
$115.01
CORPORATION
STORMWATER-STORMWATER -Total
$11,301.54
STORMWATER MANAGEMENT
-Total
$73,448.64
31 AMBULANCE CAPITAL
STRYKER MEDICAL
POWER COT
$43,322.74
AMBULANCE CAPITAL FD -Total
$43,322.74
AMBULANCE CAPITAL •Total
$43,322.74
37 SALES TAX FIRE
AEP/PSO
ELECTRIC USAGE
$5,393.93
HERITAGE LANDSCAPING LLC
MAY MOWING
$3,565.00
JPMORGAN CHASE BANK
AMAZON -AC FANS
$356.92
JPMORGAN CHASE BANK
AMAZON -GREASE GUN
$354.79
JPMORGAN CHASE BANK
AMAZON -STRUTS
$52.84
JPMORGAN CHASE BANK
AMAZON-UPFITTING
$444.72
JPMORGAN CHASE BANK
CONRAD-E2 REPAIR
$4,890.84
JPMORGAN CHASE BANK
CROWN-0 RINGS
$258.26
JPMORGAN CHASE BANK
CROWN-ORINGS
$169.02
JPMORGAN CHASE BANK
DELL -MONITORS
$160.34
JPMORGAN CHASE BANK
FROGGY-TRNG FOG
$1,754.98
JPMORGAN CHASE BANK
HD SUPP-STATION SUPP
$207.51
JPMORGAN CHASE BANK
LOWES-MICROWAVE
$134.00
JPMORGAN CHASE BANK
ONG-GAS
$1,242.42
JPMORGAN CHASE BANK
OVERHEAD-ST1 DOORS
$649.50
JPMORGAN CHASE BANK
PIKEPASS-TOLL
$25.81
JPMORGAN CHASE BANK
SAFE KID-CARSEAT TECH
$55.00
JPMORGAN CHASE BANK
SAMS-OPS SUPP
$136.72
JPMORGAN CHASE BANK
SAMS-STATION SUPP
$406.98
JPMORGAN CHASE BANK
TIME-ADMIN MAINT
$180.00
JPMORGAN CHASE BANK
WEST -WEED CONTROL
$275.00
MARTIN Z HANNA
TINT SUPP
$120.00
2
Claims List - 06/02/26
Fund Vendor Name Payable Description Payment
Amount
37 SALES TAX FIRE
US DIGITAL DESIGNS INC
WARRANTY SUPPORT
$20,430.73
SALES TAX FUND -FIRE -Total
$41,265.31
SALES TAX FIRE
• Total
$41,265.31
38 SALES TAX POLICE
JPMORGAN CHASE BANK
TWIN CITIES -CONCRETE
$577.00
P.D. MULTI -USE STRUCTURE -Total
$577.00
AEP/PSO
ELECTRIC USAGE
$6,329.62
AT&T MOBILITY
PUBLIC SAFETY
$165.43
JPMORGAN CHASE BANK
ACTION -FIREARMS ITEMS
$299.64
JPMORGAN CHASE BANK
AMAZON -BUG SPRAY
$14.55
JPMORGAN CHASE BANK
AMAZON -SOAP
$9.87
JPMORGAN CHASE BANK
AMZN-DRY ERASE BOARD
$67.99
JPMORGAN CHASE BANK
AMZN-TONER CARTRIDGE
$247.03
JPMORGAN CHASE BANK
BESTBUY-DRONE ITEMS
$264.96
JPMORGAN CHASE BANK
BROWN ELLS -FIREARM ITEMS
$602.17
JPMORGAN CHASE BANK
DELL -MONITORS
$160.34
JPMORGAN CHASE BANK
FBI LEEDA-TRAINING
$795.00
JPMORGAN CHASE BANK
LODG EXP 12/06-12110
$123.58
JPMORGAN CHASE BANK
LOWES-BATTERIES
$27.98
JPMORGAN CHASE BANK
LOWES-FIREARMS ITEMS
$93.90
JPMORGAN CHASE BANK
MEEKS-STRIPING
$954.37
JPMORGAN CHASE BANK
MK-SCOPE CAP
$150.00
JPMORGAN CHASE BANK
ODEPOT-PAPERS/CLIPS
$138.50
JPMORGAN CHASE BANK
ODP-OFFICE SUPPLIES
$31.67
JPMORGAN CHASE BANK
OFFICE DEPOT -CHAIR
$399.99
JPMORGAN CHASE BANK
OFFICE DEPOT-MOUSEPAD
$21.29
JPMORGAN CHASE BANK
OMNI-K9 SUPP
$1,385.00
JPMORGAN CHASE BANK
ONG-GAS
$848.26
JPMORGAN CHASE BANK
SAFARI -AMMUNITION
$2,577.00
JPMORGAN CHASE BANK
SOLEFIT-PART
$46.76
JPMORGAN CHASE BANK
STALK -RADAR REPAIR
$657.50
JPMORGAN CHASE BANK
USPS-POSTAGE
$15.10
OVERHEAD DOOR CO. OF TULSA, INC
DOOR REPAIR
$175.00
SUMNERONE INC
COPIER LEASE
$773.29
ULTIMATE TRAINING MUNITIONS INC
FIREARMS ITEMS
$406.18
SALES TAX FUND -POLICE -Total
$17,781.97
SALES TAX POLICE
- Total
$18,358.97
39 SALES TAX STREETS
AEP/PSO
ELECTRIC
$39.97
AEP/PSO
ELECTRIC USAGE
$5,371.90
CAMO FARMS INC
ASPHALT
$258.64
JPMORGAN CHASE BANK
ACE -DRILL BITS
$18.98
JPMORGAN CHASE BANK
AMAZON -HYDRATION DRNK
$61.12
10
Claims List - 06/02/26
Fund Vendor Name
Payable Description
Payment
Amount
39 SALES TAX STREETS JPMORGAN CHASE BANK
ANCHOR -ROCK
$205.99
JPMORGAN CHASE BANK
ATWOOD-SAFETY BOOTS
$154.95
JPMORGAN CHASE BANK
BROWN -SOD
$171.00
JPMORGAN CHASE BANK
CRAFCO-SQUEEGEE
$84.95
JPMORGAN CHASE BANK
EQUIP1-PROPANE
$16.21
JPMORGAN CHASE BANK
GREEN ACRE -SOD
$36.23
JPMORGAN CHASE BANK
HDEPOT-EXPANSN BOARD
$88.52
JPMORGAN CHASE BANK
HDEPOT-SPRINKLER HEAD
$5.78
JPMORGAN CHASE BANK
INTERSTATE -BATTERIES
$582.00
JPMORGAN CHASE BANK
INTERSTATE -BATTERY
$41.00
JPMORGAN CHASE BANK
LODG EXP 05118-05/19
$339.94
JPMORGAN CHASE BANK
LOWES-EXPANSION BOARD
$139.80
JPMORGAN CHASE BANK
LOWES-WIRE CONNECTOR
$4.98
JPMORGAN CHASE BANK
RWD6-116 LANDSPE IRR
$96.00
JPMORGAN CHASE BANK
RWDS-WATER SVC
$2.90
JPMORGAN CHASE BANK
SOK CLRMR-CDL RENEWAL
$59.77
JPMORGAN CHASE BANK
TLS-PED POLE BASE
$222.16
JPMORGAN CHASE BANK
TWIN -CONCRETE
$4,460.40
JPMORGAN CHASE BANK
ULINE-RAIN COATS
$55.88
JPMORGAN CHASE BANK
VANCE-TACK OIL
$142.00
JPMORGAN CHASE BANK
WEC-116/129 TRAFFIC
$90.92
JPMORGAN CHASE BANK
WEC-CHAMPION LIGHT
$94.57
JPMORGAN CHASE BANK
WEC-SECURITY LIGHTS
$8.12
JPMORGAN CHASE BANK
XCESSORY-POLES/OMNI'S
$1,964.25
KIMLEY-HORN AND ASSOCIATES INC
2025 TRAFFIC STUDY
$4,050.00
SPOK INC.
PAGER USE
$176.00
TREASURER PETTY CASH
PER DIEM-RJIMENEZ
$102.00
TREASURER PETTY CASH
PER DIEM-TKIMBALL
$102,00
TULSA COUNTY HIGHWAY
STREET MARKERS
$494.00
CONSTRUCTION
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
$259.52
WORLEYS GREENHOUSE & NURSERY, INC
LANDSCAPE MAINTENANCE
$4,824.00
SALES TAX FUNDSTREETS -Total
$24,826.45
SALES TAX STREETS -Total
$24,826.45
40 CAPITAL IMPROVEMENTS KIMLEY-HORN AND ASSOCIATES INC
86 & 161 DESIGN SVCS
$2,525.00
86TH & 161ST INTERSECTION -Total
$2,525.00
DOERNER, SAUNDERS, DANIEL &
CONDEMNATION
$33.00
96TH FROM 134TH TO 145TH - Total
$33.00
GARVER
96 ST N & 145 E AVE
$2,727.00
JPMORGAN CHASE BANK
COLUMN -LEGAL NOTICE
$67.60
CIP 96/145TH INTERSECT -Total
$2,794.60
11
Claims List - 06/02/26
Fund
Vendor Name
Payable Description
Payment
Amount
40 CAPITAL IMPROVEMENTS
-Total
$5,352.60
44 TRANSPORTATION TAX
KIMLEY-HORN AND ASSOCIATES INC
ENGINEERING SERVICES
$10,591.10
106TH ST 129TH TO 145TH -Total
$10,591.10
GARVER
ENGINEERING SERVICES
$9,706.10
96TH ST MINGO-GARNETT -Total
$9,706.10
TRANSPORTATION TAX
-Total
$20,297.20
70 CITY GARAGE
AEP/PSO
ELECTRIC USAGE
$552.47
BLUE ENERGY FUELS LLC
FUEL
$11.00
JPMORGAN CHASE BANK
AMAZON -CARBURETOR
$17.98
JPMORGAN CHASE BANK
AMAZON -KEY LOCK BOX
$246.49
JPMORGAN CHASE BANK
AMERIFLEX-COMPRESSOR
$52.50
JPMORGAN CHASE BANK
FORCE -VALVE SECTION
$1,054.66
JPMORGAN CHASE BANK
IMPERIAL-HVAC SUPP
$356.48
JPMORGAN CHASE BANK
IMPERIAL -LED LIGHTS
$95.23
JPMORGAN CHASE BANK
KINECT-WINDSHIELD RPR
$1,046.34
JPMORGAN CHASE BANK
LIPPERT-TONGUE JACK
$1,553.98
JPMORGAN CHASE BANK
ONG-GAS
$304.53
JPMORGAN CHASE BANK
PTG-COMP FITTINGS
$9.90
JPMORGAN CHASE BANK
SOUTHERN -TIRES
$1,105.11
JPMORGAN CHASE BANK
SPEED -EXTENSION CABLE
$161.40
JPMORGAN CHASE BANK
WARREN -TOOLS
$76.08
JPMORGAN CHASE BANK
WB SVC-A/C HOSE
$349.89
ROLL OFFS USA INC
ROLL OFF BINS X 2
$10,710.00
UNIFIRST HOLDINGS LP
UNIFORMS
$96.40
FLEET MAINTENANCE -Total
$17,800.44
CITYGARAGE -Total
$17,800.44
76 WORKERS' COMP SELF -INS
CITY OF OWASSO IMPRESTACCOUNT
WORKERS COMP CLAIMS
$4,146.53
WORKERS' COMP SELF -INS -Total
$4,146.53
WORKERS' COMP SELF -INS
-Total
$4,146.53
77 GENERAL LIABILITY-PROPERT BEST & SHARP INC
LEGAL FEES
$120.00
GEN LIAR -PROP SELF INS -Total
$120.00
GENERAL LIABILITY-PROPERT -Total $120.00
78 HEALTHCARE SELF INS FUND COMMUNITYCARE EAP EAP PROGRAM $516.36
JPMORGAN CHASE BANK AMAZON -GYM EQUPMT $534.20
PUSH PEDAL PULL, INC FITNESS MAINT $110.00
WELLNESS -Total $1,160.56
HEALTHCARE SELF INS FUND -Total $1,160.56
City Grand Total $403,516.16
12
TO: The Honorable Mayor and City Council
FROM: Michele Dempster, Senior Director
SUBJECT: OkMRF Retirement Request
DATE: May 28, 2026
BACKGROUND:
Oklahoma Municipal Retirement Fund (OkMRF) serves as the retirement plan for employees not
covered by the State Police or State Fire Pension plans. The City Council, acting as the OkMRF
Retirement Committee, must approve applications for retirement.
To be eligible for retirement benefits through OkMRF an employee must have a minimum of five
years of employment. Once an employee has five years of service the employee is considered
vested and upon leaving employment with the City has three options depending upon age.
1. Normal Retirement is available to a vested employee age 65 or older, or age 62 with
thirty years of service.
2. Early Retirement is available to a vested employee between ages 55 and 65.
3. Deferred Retirement is available to a vested employee under the age of 65. Deferred
Retirement allows an employee to "defer" retirement benefits until a future date.
May 29, 2026, will be the last day of employment for Charles Cheshier, Streets Division. Mr.
Cheshier was a participant in the OkMRF retirement plan while employed with the City since
October 2017. Mr. Cheshier is vested and has applied for, and meets the prerequisites for
Normal Retirement.
RECOMMENDATION:
Staff recommends approval of Normal Retirement benefits for Charles Cheshier.
TO: The Honorable Mayor and City Council
FROM: Earl Farris, Project Administrator
SUBJECT: Acceptance of Public Infrastructure Improvements at Copper Trail Townhomes
(Formerly Villa's Q Stonebridge II); 13116 East 76th Street North
DATE: May 28, 2026
BACKGROUND:
The subject commercial development is located at 13116 East 76th Street North. Public
infrastructure includes a concrete sidewalk, sanitary sewer, and an asphalt approach.
FINAL INSPECTIONS:
Final inspections for the infrastructure components were completed in May 2026, by the Public
Works Department_ All standards for acceptance have been met. Additionally, the construction
contractor has supplied the necessary two-year maintenance bond.
RECOMMENDATION:
Staff recommends acceptance of the public infrastructure improvements at Copper Trail
Townhomes (formerly Villas @ Stonebridge II).
ATTACHMENTS:
Location Map
Attorney Approved Bond
Rogers County Rural Water letter of approval
Copper Trail Townhomes
1" = 570 ft
5/14/2026
,
Location Map
REAL People • REALCh;M- REAL Community
This map may represent a visual display of related geographic information. Data provided here on is not guarantee of actual Feld conditions. To be sure of complete accuracy, please contact the responsible stafffor
most up-to-date information.
Farris, Earl
From:
Stewart, Heather
Sent-
Monday, October 13, 2025 9:58 AM
'canon@cityofowasso.com'; Savoy, Brandon
To:
Cc:
Lombardi, Julie
Subject:
RE: Maintenance Bond Review - Townhomes
Attachments:
3598_001.pdf
Good morning,
I have reviewed the Townhomes maintenance bond at your request. The attorney -in -fact signature is
authorized, the surety is licensed to do business in Oklahoma, and the amount of the bond is well
within the surety's $29,377,000 underwriting limitation. Therefore, the bond is approved.
Thank you, have a great day!
3Ceather Stewart
Executive Assistant
Office of the City Manager & City Attorney
918-376-1515
From: canon@cityofowasso.com <canon@cityofowasso.com>
Sent: Friday, October 10, 2025 11:19 AM
To: Savoy, Brandon <bsavoy@CityofOwasso.com>
Subject: Attached Image
Maintenance Bond
PRIVATELY FINANCED PUBLIC IMPROVEMENTS
Bond No. 101613974
KNOW ALL MEN BY THESE PRESENTS, That we 12924 E 76111 Investment SBA Copperlrail Townhomes forma9y known as Stone Bridge 2
as Principal (Developer and Contractor), and Merchants National Bonding Inc. as
Surety, are held and firmly bound unto the City of Owasso, as Obligee, in thepenal sum of
Three Hundred Thirty-three Thousand One Hundred Eighty-seven & (g 333,187.00 )
which payment will and truly to be made, we do bind ourselves, and each of our heirs, executors,
administrators, successors, and assigns jointly and severally, firmly by these presents.
WHEREAS, the Principal will furnish a bond conditioned to guarantee, for the period of
2 year(s) after final approval of the "ksewa&and�. aa*)-senw-Goppe&TcaiI Townhomes
a privately financed public improvement, and acceptance of such by the City Council of the City
of Owasso, against all defects in workmanship and materials which may become apparent in
such privately financed public improvement during said period.
NOW, THEREFORE, THE CONDITION OF THIS OBLIGATIONS IS SUCH that the Principal
and/or Surety shall indemnify the Obligee for all loss that the Obligee may sustain by reason of
any defective materials or workmanship in the privately financed public improvement which
may become apparent during the said period.
SIGNED, SEALED, AND DATED: September 4, 2025
12924 E 76Ih Imrestment nBA Coppertrell Townhomes farmelly known as Stone Bddge2 Principal
Surety
in -Fact
y
MERC HANTT"11�,
r BONDING COMPANY,.
POWER OF ATTORNEY
Know All Persons By These Presents, that MERCHANTS BONDING COMPANY (MUTUAL) and MERCHANTS NATIONAL BONDING, INC„
both being corporations of the State of Iowa, dlbla Merchants National Indemnity Company (in California only) (herein collectively called the
"Companies") do hereby make, constitute and appoint, individually.
Becky Killman; Bobby J Young; Carey Kennemer; Daniel A Woolsey; Deborah L Raper, Dwight A Pilgrim; Faith Burleson. Gary Liles; Jamie M
Bunts; John Kelly Dear; John McClellan; Kristin Lewis; Michael Belllach; Randy D Webb; Shelli R Samsel; Stephen Poleman; Teresa Allen; Thomas
Perrault; Travis E Brown; Vaughn Graham; Vaughn Graham Jr, Vicki Wilson
their true and lawful Altomey(s;14n-Fact, to sign its name as surery(ies) and to execute, seal and acknowledge any and all bonds, undertakings,
contracts and other written instruments in the nature thereof, on behalf of the Companies in their business of guaranteeing the fidelity of
persons, guaranteeing the performance of contracts and executing or guaranteeing bonds and undertakings required or permitted In any actions
or proceedings allowed by law.
This Power -of -Attorney is granted and Is signed and seated by facsimile under and by authority of the following By -Laws adopted by the Board of
Directors of Merchants Bonding Company (Mutual) on April 23, 2011 and amended August 14, 2015 and April 27, 2024 and adopted by the Board of
Directors of Merchants National Bonding, Inc.. on October 16, 2015 and amended on April 27, 2024.
"The President. Secretary, Treasurer, or any Assistant Treasurer or any Assistant Secretary or any Vice President shall have power and
authority to appoint Attorneys -in -Fact, and to authorize them to execute on behalf of the Company, and attach the seal of the Company thereto,
bonds and undertakings, recognizances, contracts or indemnity and other writings obligatory in the nature thereof,'
"The signature of any authorized officer and the seal of the Company may be affixed by facsimile or electronic transmission to any Power of Attorney
or Certification thereof authorizing the execution and delivery of any band, undertaking, recognizance, or other suretyship obligations of the
Company, and such signature and seal when so used shall have the same force and effect as though manually fixed.'
In connection with obligations in favor of the Florida Department of Transportation only. it is agreed that the power and aut hority hereby given to the
Attorney -in -Fad includes any and all consents for the release of retained percentages andfor final estimates on engineering and construction
contracts required by the Stele of Florida Department of Transportation. It is fully understood that consenting to the State of Florida Department
of Transportation making payment of the final estimate to the Contractor and/or Its assignee, shall not relieve this surely company of any of
Its obligations under its bond.
In connection with obligations in favor of the Kentucky Department of Highways only. it is agreed that the power and authority hereby given
to ilia Attorney -in -Fact cannot be modified or revoked unless prior written personal notice of such intent has been given to the Commissioner"
Department of Highways of the Commonwealth of Kentucky at least thirty (30) days prior to the modificationorrevocation.
In Witness Whereof, the Companies have caused this instrument to be signed and sealed this 29ih aYoJuly 2024
MERCHANTS BONDING COMPANY (MUTUAL)
21
'p'p q4 �"•'p`APO o 'Os'• NERCHANTS ATIONAL
MERCHANTS NATIONAL INDEMNITY COMPANY
>•y;ca0� Rgj..o2_; m, vp 9ql •yam• C/� —•�J
42 s� 2003 1933 BY
:v:•
t: yJ:••.. : •'e1�: : Jy9i.:•....-•11a0• President
STATE OF IOWA ''•.,<<47........
COUNTY COUNTY OF DALLAS ss.
On this 29Ih day of July 2024 before me appeared Larry Taylor, to me personally known, Who being ING, INC.;did say that he is President of MERCHANTS BONDING COMPANY (MUTUAL) and MERCHANTS NATIONAL BONDandd that the
by duly sworn
seals affixed to the foregoing instrument are the Corporate Seals of the Companies; and that the said instrument was signed and sealed in behalf
of tho Companies by authority of their respective Boards of Directors. ���
--__ .) 1 .
Flowl"
Penn! Millermmission Number 787952s My Commission Expires January 20, 2027 Notary Public
1, Elisabeth Sandersfeld, Secretary of MERCHANTS BONDING COMPANY (MUTUAL) and MERCHANTS NATIONAL BONDING, INC., do
hereby certify that the above and foregoing is a true and correct copy of the POWER -OF -ATTORNEY executed by said Companies,which is still
in full force and effect and has not been amended or revoked.
In Witness Whereof, I have hereunto set my hand and affixed the seal of the Companies on this 4th day of September , 2025 .
-,.....................
,•00�`O`NPO y9 iO9Z1/;�
tPOq•T:�Oy :
4;,�2
i 2:
• s; 1933 C: Secretary
2003
;
POA 0018 (6124)
BOND BREAKDOWN FOR VILLAS @ STONEBRIDGE II
Sidewalk $15,500.00
Sewer $140,687.00
Asphalt $177,000.00
Total $333,187.00
Rogers county
13277 S Ash St
Claremore, nK 74017
011ice 918-341-0851 or TDD-711 Fax 918-343-0310
k lr11.nvd3rowrs.Com
May 14, 2026
To whom it may concern:
Rural Water District #3, Rogers County has inspected the water distribution
system constructed for Copper Trail Townhome (formerly Villas @
Stonebridge II) in section 33, twshp 21N, mg 14E and certifies that said
system was built in accordance with the standard requirements of the Rural
Water District 93 and the DEQ and within the boundaries of the proper
easements.
Rural Water District #3, Rogers County accepts this water distribution
system.
Board of Directors
Rural Water District #3
Rogers County
rnO56V
TO: The Honorable Mayor and City Council
FROM: Shaun Jones, Deputy Chief
SUBJECT: Tyler Technologies— Annual Maintenance Fee
DATE: May 28, 2026
7_14I114ce]111619Z1:11
On April 15, 2022, City Council approved a contract with Tyler Technologies of Plano, Texas, for
the purchase of Computer -Aided Dispatch Software (CAD), Report Management System
Software (RMS), and Court Software.
Included in the approved contract and bid documents were annual software maintenance fees
for ongoing support and upkeep of the software, contingent upon annual authorization for
payment by the City Council.
An invoice for the CAD and RMS software maintenance fee is submitted for City Council
consideration and action. The invoice for the Court software maintenance fee will be submitted
separately, upon receipt.
FUNDING:
Funding for this payment is available in the FY26 Police Department Half -Penny Sales Tax budget.
RECOMMENDATION:
Staff recommends authorization of payment to Tyler Technologies of Plano, Texas, in the amount
of $147,823.46 for annual software maintenance.
ATTACHMENT:
Tyler Technologies Invoice CI100-00266176
Remittance:
Tyler Technologies, Inc.
tyler(FEIN75-2303920)
P.O, Box 203556
Dallas, TX 75320-3556
Questions:
Phone: 1-800-772-2260 Press 2
Email: ar@tylertech.com
Bill To: OWASSO, OK CITY OF
111 N MAIN ST
OWASSO. OK 74055-2923
INVOICE
Document No. Date Page
CI100-00266176 04/01/26 1 of4
[i]vIff]
Delivery To:
111 N MAIN ST
OWASSO, OK 74055-2923
Cust # Bill to Address ID Delivery Address ID Currency Terms Due Date
55139 L00000037705 L00000037705 LSD Net30 5/1/2026
Cust POR Sales Order Billing Schedule
S811000-000008494
Contract Date
Description
Quantity
Unit Price
Extended Price
04/27/22
REF License -MDC or TABLET
42
$187.14
$7,859.88
0510112026.04/30/2027
04/27/22
Link Analysts
1
$5,614.29
$5.614.29
05/01/2026 - 04/30/2027
04/27/22
Task: Tow/Impound Report (standard)
1
$950.20
$950.20
05/01/2026 - 04/30/2027
04/27/22
Hosting Fee
1
$3,393.24
$3,393.24
05/01/2026 - 04/30/2027
04/27/22
Embedded Third Party Software
1
$3,859.82
$3,859.82
05/01/2026 - 04130/2027
04/27/22
Enterprise CAD Combined LE/Fire/EMS
1
$10,779.65
$10,779.65
05/01/2026 - 04/30/2027
04/27/22
Enterprise Law Enforcement Records
1
$16,168.91
$1ff'168.91
05/01/2026 - 04/30/2027
04/27/22
CAD Paging Interface
1
$1.197.49
$1,197.49
05/01/2026-0413012027
04/27/22
CAD Auto Routing
1
$1,197.49
$1,197.49
05/01/2026 - 04/30/2027
04/27/22
Mobility Hosting Annual Fee
1
$2.807.14
$2,807.14
05/01/2026 - 04/30/2027
04/27/22
CAD CFS (xml) Export Interface
1
$2,096.44
$2,096.44
05/01/2026 - 04/30/2027
04/27/22
Web CAD Monitor
1
$2.994.29
$2,994.29
05/01 /2026 - 04/30/2027
04/27/22
Equipment & Inventory
1
$655.00
$655.00
05/01/2026 .04/30/2027
04/27/22
Livescan Interface (LERMS)
1
$1,197.49
$1,197.49
05/0112026 - 04/30/2027
04/27/22
Electronic Citations/Summons
1
$950.20
$950.20
05/01/2026 - 04/30/2027
04/27/22
Public Safety Insights (Performance Dahboard, Citizen
1
$14.503.57
$14.503.57
Connect , Explorer, Analytical
05/01/2026 - 04/30/2027
Remittance:
tylerTyler Technologies, Inc.
�� hn010g1@s (FEIN75-2303920)
P.O. Box 203556
Dallas, TX 75320-3556
Questions:
Phone:1-800-772-2260 Press 2
Email: ar@tylertech.com
Contract Date Description
INVOICE
Document No. Date Page
C1100-00266176 03/31/26 2 of 4
Quantity Unit Price Extended Price
04/27/22
Use of Force
1
$655.00
$655.00
05/01/2026 - 04/30/2027
04/27/22
Content Manager
1
$1,684.28
$1,684.28
05/01/2026 - 04130/2027
04/27/22
NCIC Interface
1
$3,892.12
$3,892.12
05/01/2026. 04/30/2027
04/27/22
Law Enforcement Mobile Site License
1
$6,381.80
$6,381.80
05/01/2026 - 04/30/2027
04/27/22
Fire/ EMS Mobile Site License
1
$6,278.19
$6.278.19
05/01/2026 - 04/30/2027
04/27/22
CAD AVL
1
$1,197.49
$1,19749
05/0112026.04/3012027
04/27/22
Task: Driver Exchange Module
1
$584.82
$584.82
05/01/2026 - 04/30/2027
04/27122
Crash Report Software (w/ Drawing Tool)
40
$280.72
$11,228.80
05/01/2026 - 04/30/2027
04/27/22
Service Vehicle Rotation (Wrecker, Ambulance)
1
$1,197.49
$11.197,49
05ID112026 - 04130/2027
04/27/22
Encoder Interface
1
$1.197.49
$1,197.49
05/01/2026-04/30/2027
04/27/22
E-911 Interface
1
$1,197A9
$1,197.49
05/01/2026 - 04/30/2027
04/27/22
Unit Management
1
$1,796.79
$1,796.79
05/0112026 - 04/30/2027
04/27/22
Interface: PDF- Citation PDF Only Export
1
$950.20
$950.20
05/01/2026 - 04/30/2027
04/27/22
CAD NCIC Interface
1
$2.096.44
$2,096.44
05/01/2026 - 04/30/2027
04/27/22
Law Enforcement Records Management Data Mart /
2
$299.65
$599.30
Includes 2 users
05/01/2026 - 04/30/2027
04/27/22
Field Reporting Site License
1
$6,381.80
$6,381.80
05101/2026-04/30/2027
04/27/22
Enterprise Law Enforcement Mobile Server Software
1
$10,480,00
$10,480.00
05/01/2026 - 04/30/2027
04/27/22
TASK- Fire Marshal (Using a Parent / Child Config)
1
$950.20
$950.20
05/01/2026 - 04/30/2027
04/27/22
CAD Data Mart / Includes 2 users
2
$299.65
$W9.30
05101 /2026 - 04/30/2027
04/27/22
Pre -Arrival Questionnaire Interface
1
$1,197.49
$1,197.49
05/0V2026.0413012027
04/27122
Bookings
1
$655.00
$655.00
05/0112026 - 04/30/2027
04/27/22
Fire Dispatch/ Messaging
1
$0.00
$0.00
05/0112026 - 04/30/2027
04/27/22
Fire in -car Mapping AVL
1
$0.00
$0.00
05/01/2026 - 04/30/2027
04/27122
Mugshot Image Download
1
$0.00
$0.00
05/01/2026-04/3012027
' Remittance:
TylerTechnologies, Inc.
ityler (FEIN75-2303920)
P.O. Box 203556
Dallas, TX75320-3556
Questions:
Phone: 1-800-772-2260 Press 2
Email: ar@tylertech.com
Contract Date Description
INVOICE
Document No. Date Page
CI100-00266176 03/31/26 3of4
Quantity Unit Price Extended Price
04/27/22
LE In -car Routing
1
$0.00
$0.00
05/01/2026 - 04/30/2027
04/27/22
LE Field Reporting
1
$0.00
$0.00
05101/2026 - 04/30/2027
..
04/27/22
Drivers License Mag Stripe Reader/Barcode Reader
1
$0.00
$0.00
Interface
05)01/2026 - D4/30/2027
04/27/22
Fire In -car Routing
1
$0.00
$0.00
05/01/2026 - 04/30/2027
04/27/22
Enterprise Law Enforcement Field Mobile
1
$0.00
$0.00
05101/2026 - 04/30/2027
04/27/22
LE In -car Mapping / AVL
1
$0.00
$0.00
05/01/2026 - 04/30/2027
04/27/22
Use of Force Reporting
1
$0.00
$0.00
05/01/2026 - 04/30/2027
04/27122
Stop Data Reporting
1
$0.00
$0.00
05/01/2026 - 04/30/2027
04/27/22
Field Investigation / Field Reporting
1
$0.00
$0.00
05/01 /2026 - 04/30/2027
04/27/22
Enterprise Fire Field Mobile
1
$0.00
$0.00
05/01/2026 - 04/30/2027
04/27/22
Workstation License
1
$0.00
$0.00
05/01/2026 - 04/3012027
01/23/24
Inspector Mobile
2
$2,129.40
$4,258.80
05/01/2026 - 04/30/2027
01/23/24
Contractor Access (3.50 per Transaction)
1
$0.00
$0.00
05/01/2026 - 04/30/2027
04/27/22
MCT Ticket Writer
1
$0.00
$0.00
05/01/2026 - 04/30/2027
04/27/22
LE Dispatch/Messaging/State/NCIC
1
$0.00
' $0.00
05/01/2026 - 04/30/2027
01123/24
Company Inspector Mobile - Pre -Plan
1
$1,071.00
$1,071.00
05/01/2026 - 04/30/2027
01/23/24
Product Integration FPM-CAD & Fire Feld Mobile
1
$0.00
$0.00
05101 /2026 - 04/30/2027
01/23/24
SmartDraw - Pre -Plan Drawing Tool -1-4 user license
1
$151.20
$151.20
05/01/2026 - 04/30/2027
04127/22
LE Accident Reporting
1
$0.00
$0.00
05101/2026.0413012027
07/26/22
Data Archive
1
$2,359.56
$2,3%56
05/01/2026 - 04/30/2027
08/01/23
Alarm Interface (suppports CryWolf)
1
$297.31
$297.31
05/01/2026 - 04/30/2027
01/23/24
Onboard Codes -ICC
2
$105.00
$210,00
05/01 /2026.0413012027
04/27/22
CMS Municipal Justice
1
$0.00
$0.00
05/0112026 - 04/30/2027
04/27/22
Interface : Enterprice Law Enforcement Records
1
$0.00
$0.00
05/01/2026 - 04/30/2027
Remittance:
Tyler Technologies, Inc.
(FEIN 75.2303920)
P.O. Box 203556
Dallas, TX 75320-3556
Questions:
Phone: 1-800-772-2260 Press 2
Email: ar@tylertech.com
Contract Date Description
12/11/25 Interface: Oklahoma State OCERS eCrash - Subscription
05/01/2026 - 04/30/2027
"ATTENTION"
Order your checks and forms from
Tyler Business Forms at 877-749-2090 or
Tylerbusinessforms.com to guarantee
100% compliance with your software.
INVOICE
Document No. Date Page
CI100-00266176 03/31/26 4of4
Quantity Unit Price Extended Price
1 $2,049.00 $2,049.00
Subtotal $ 147,823.46
Sales Tax $0.00
Total $147,823.46
TO: The Honorable Mayor and City Council
FROM: David Hurst, Fire Chief
SUBJECT: Cherokee Nation Donation Acceptance and Budget Amendment
DATE: May 28, 2026
BACKGROUND:
On May 20, 2026, the Cherokee Nation donated $3,500.00 to the City of Owasso Fire Department.
The donation is part of the Cherokee Nation's initiative to be good partners within the community
by aiding worthwhile causes that provide valuable services to the community and Cherokee
Nation citizens.
If approved, the donated funding will be utilized to support fire department operations.
RECOMMENDATION:
Staff recommends acceptance of the donation from the Cherokee Nation, and approval of a
budget amendment increasing the estimate of revenues and the appropriation for expenditures
in the Half -Penny Sales Tax Fund by $3,500.00.
r Sd
TO: The Honorable Mayor and City Council
FROM: Michele Dempster, Senior Director
SUBJECT: City Manager Employment Agreement
DATE: May 28, 2026
BACKGROUND:
The City Manager's annual performance review process began in April, including an online
evaluation completed by department directors and City Council. The evaluation results were
provided to the City Manager and the City Council and discussed during Executive Session.
PROPOSED CONTRACT:
Ratification of the City Manager's Employment Agreement was discussed by the City Council
during an Executive Session on May 12, 2026, Staff was directed to prepare a second -year
agreement for ratification with a new annual salary of $191,000. All other provisions of the
Employment Agreement remain unchanged.
Presented for ratification is the second year of the Employment Agreement between the City and
the City Manager, Chris Garrett. The City Attorney has reviewed and approved the proposed
contract.
ATTACHMENT:
Employment Agreement
EMPLOYMENT AGREEMENT
THIS EMPLOYMENT AGREEMENT (the "Agreement"), is made and entered into as
of this 2"d day of June, 2026, by and between the City of Owasso, Oklahoma (the "City") and
Christopher A. Garrett (the "Manager").
WHEREAS, the City Council desires to employ the services of Christopher A. Garrett to
serve as City Manager for the City of Owasso, Oklahoma; and
WHEREAS, in order to make possible full work productivity and exercise of professional
judgment and to provide for Manager's peace of mind and morale in the performance of his duties,
it is appropriate to establish certain conditions of employment and benefits in a written
employment agreement; and
WHEREAS, the Manager has agreed to accept employment as the City Manager, subject
to the terms, conditions and provisions of this Agreement; and
NOW, THEREFORE, in consideration of the mutual covenants contained herein, the
parties agree as follows:
SECTION I
EMPLOYMENT AS CITY MANAGER, DUTIES, AND REASONABLE SHILL AND
DILIGENCE
1.1 Employment as City Manager. The City hereby agrees to employ Christopher A. Garrett
as City Manager of the City of Owasso, Oklahoma.
1.2 Duties. Manager shall perform the functions and duties specified in the City of Owasso
Charter, the Owasso Code of Ordinances, and Oklahoma State Statutes. Manager shall perform
all other legally permissible and proper duties and functions as the City Council shall from time -
to -time assign. All duties assigned to the Manager by the Council shall be appropriate to and
consistent with the professional role and responsibilities of the position of City Manager.
1.3 Reasonable Skill and Diligence. Manager shall perform the duties of City Manager with
reasonable care, diligence, skill, and expertise.
SECTION II
TERM OF AGREEMENT, SUBSEQUENT FISCAL YEAR FUNDING, AND
NEGOTIATION FOR NEW AGREEMENT
2.1 Term of Agreement. The term of this Agreement shall commence on July 1, 2026, and be
in effect until June 30, 2027.
2.2 Funds for Subsequent Fiscal Years. The parties acknowledge that Manager's salary and
benefits for fiscal year 2027 are on a year-to-year basis, subject to annual appropriation.
2.3 Negotiation for New Employment Agreement. No later than June 15th, 2027, the City
Council shall meet, consider, and advise Manager of the Council's intent to enter into good faith
negotiations for a new Employment Agreement.
SECTION III
COMPENSATION, BENEFITS AND RETIREMENT
3.1 Salary. Manager shall be paid a base salary of $191,000 per year. Manager's salary shall
be payable in bi-weekly installments at the same time other City employees are paid.
3.2 Longevity Pay. The City agrees to pay to Manager the same longevity pay provided to
general employees of the City of Owasso.
3.3 Insurance. Manager shall receive the same group term life, health, vision, dental, and
disability insurance coverage as is offered to other non -union employees of the City. Dependent
coverage shall be offered subject to compliance with all group plan provisions established in the
plan benefit documents with the City's contribution to be the same percentage toward dependent
coverage as regular non -union employees.
3.4 Other Benefits. Unless expressly provided otherwise in this Agreement and in addition to
those benefits specifically set forth herein, Manager shall receive all other benefits offered to
regular non -union City employees.
3.5 Retirement. Manager is entitled to continued participation in the City's retirement
programs under the same terms and conditions offered to regular non -union City employees.
SECTION IV
VEHICLE AND TECHNOLOGY ALLOWANCES
4.1 Technology Allowance. Because of Manager's need to facilitate communication in the
furtherance of City business outside of regular business hours, Manager shall be entitled to a
technology allowance in the amount of $100.00 per month. The technology allowance shall
include internet and cellular phone service, as well as other necessary technology. Manager shall
be responsible for securing appropriate and necessary technology, phone and internet service.
4.2 City Vehicle. City shall provide Manager with a City vehicle for Manager's business and
personal use. City shall fully maintain the automobile and cover the vehicle under City's Self -
Insured or Insured Automobile Liability coverage.
SECTION V
PAID LEAVE
5.1 Vacation. Manager shall be provided an additional forty (40) hours vacation per year, in
addition to that provided to regular, non -union employees with the same number of years of
service. Vacation shall be accrued on a pro -rated monthly basis with no maximum accrual.
Manager shall be entitled to all vacation earned prior to the effective date of this Agreement.
Provided that, Manager shall not take in excess of four (4) consecutive weeks of vacation and six
(6) total weeks of vacation in any given fiscal year, except as required by federal and state law.
5.2 Sick Leave. Manager shall be entitled to the same amount of sick leave provided to regular,
non -union employees with no maximum accrual.
5.3 Holidays. Manager shall be entitled to the same paid holidays provided to regular, non-
union employees.
SECTION VI
PROFESSIONAL DUES, SUBSCRIPTIONS, AND TRAINING
6.1 ProfessionaI Dues and Subscriptions. The City shall pay the professional dues and
subscriptions for Manager as necessary for his full participation in the International City/County
Management Association and the City Management Association of Oklahoma. The City Council
shall consider Manager's participation in other organizations as may be appropriate for Manager's
professional growth and advancement, and for the good of the City, including the Chamber of
Commerce and civic clubs.
6.2 Training and Professional Development. The City shall pay for Manager to travel to
meetings, short courses, conferences, institutes, and seminars as needed for Manager's
professional development or in support of city development, management, and operations.
SECTION VII
RESIDENCY, HOURS OF WORK, OUTSIDE EMPLOYMENT AND DESIGNATION OF
ACTING CITY MANAGER
7.1 Residency. During the term of this Agreement, Manager shall maintain permanent
residency within the corporate fence line of the City of Owasso.
7.2 Hours of Work. Manager acknowledges the proper performance of his duties require the
Manager to generally observe normal business hours and will also often require the performance
of necessary services outside of normal business hours. The Manager agrees to devote such
additional time as is necessary for the full and proper performance of the Manager's duties and
that the compensation herein provided includes compensation for the performance of all such
services. However, the City intends that reasonable time off be permitted to the Manager, such as
is customary for exempt employees so long as the time off does not interfere with the normal
conduct of the office of City Manager.
7.3 Outside Employment. Manager agrees to be in the exclusive employment of the City
unless and until this Agreement is terminated and further agrees to devote full time and effort to
the performance of the Manager's duties. Manager shall not work for any other employer except
as specifically approved by the City Council. This provision shall not preclude occasional teaching
or occasional consulting with organizations such as the Oklahoma Municipal League, the
International City/County Management Association, or the City Management Association of
Oklahoma, or to any writing during Manager's time off, so long as such activities do not interfere
with the duties of Manager's Office.
7.4 Designation of Acting City Manager. Manager shall always designate an Acting Manager
to serve in his absence.
SECTION VIII
TERMINATION AND SEVERANCE
8.1 Termination by Manager. Manager may terminate this Agreement for any reason with sixty
(60) days written notice to the Mayor. In the event of Manager's voluntary termination, he shall
not be entitled to any of the Severance Provisions contained in Section 8.6, but shall be entitled to
payment for all accrued vacation, payable in a lump sum, minus applicable federal and state
deductions and payroll taxes.
8.2 Resignation. City and Manager mutually agree that certain circumstances may arise where
Manager may tender his resignation from employment conditioned upon the receipt of severance
pay as described in Section 8.6 herein. If the City Council accepts such resignation, the claim for
payment as described in Section 8.6 shall be approved and paid.
8.3 Termination by City Council for Cause. The City Council may terminate this Agreement
at any time for any reason amounting to affirmative misconduct, malfeasance in office, conviction
or plea of guilty or nolo contendere for a crime involving moral turpitude, or the physical inability
to perform the duties of office. In the event of Manager's termination for cause, he shall not be
entitled to any of the Severance Provisions contained in this Section 8.6.
8.4 Termination by City Council for any Reason Other Than Cause. The City Council may
terminate this Agreement for any reason other than for cause as set forth above. In the event of
termination for any reason other than for cause as set forth in Section 8.3, Manager shall be entitled
to a Severance Package as set forth in Section 8.6.
8.5 Expiration. The parties hereby agree that expiration of this Agreement without an offer
from the City, or an expressed desire on behalf of the City to renew the agreement, shall constitute
termination without cause, and, unless otherwise negotiated with Manager, or notification given
of the reasons for termination with cause by City, shall result in payment of twelve (12) months of
the Manager's salary and benefits, as set forth more fully in Section 8.6.
8.6 Severance Package. In the event of termination for any reason other than cause as set forth
in Section 8.3 above, Manager shall be entitled to a Severance Package consisting of the following:
a. Twelve (12) months' salary, paid in a lump sum, minus applicable federal and state
deductions and payroll taxes following the first full year of Manager's term of employment
as an employee of the City of Owasso; and
b. The City's portion of Manager's Medical, Dental, and Vision insurance for a period of one
(1) year paid in a lump sum; and
c. Accrued vacation, paid in a lump sum, minus applicable federal and state deductions and
payroll taxes.
8.7 Compliance with Severance Provisions. For the purposes of complying with the severance
provisions of this Agreement, appropriations held as unencumbered fund balances in any
appropriate fund of the City of Owasso or the Owasso Public Works Authority shall be deemed to
be available and authorized for transfer to the appropriate salary and benefit expenditure accounts
to insure fulfillment of the Severance Provisions of this Agreement.
SECTION IX
PERFORMANCE REVIEWS, MERIT CONSIDERATION, AND BONUS STRUCTURE
9.1 Formal Performance Review. The City Council shall conduct a formal performance
review of Manager on or before June 30th, 2026. The Performance Review shall be in accordance
with specific criteria developed jointly by the City Council and Manager.
9.2 Merit Consideration. Merit consideration for a salary increase will be provided in
conjunction with the Formal Performance Review, or more often if the City Council so indicates.
Salary adjustments, if given, will be based upon satisfactory or better performance during each
year of employment.
ARTICLE X
NOTICES
10.1 Notices. Any notices pursuant to this Agreement shall be given by deposit in the United
States Mail, postage prepaid, to the following:
City:
Mayor of the City of Owasso
200 South Main
Owasso, Oklahoma 74055
Manager:
Christopher A. Garrett
200 South Main
Owasso, Oklahoma 74055.
Alternatively, notices may be personally served upon the Manager and the Mayor, who is
authorized to accept service on behalf of the City Council. Notice shall be deemed given as of the
date of personal service or as of the date of deposit of the written notice in the United States mail.
ARTICLE XI
GENERAL PROVISIONS
11.1 General Expenses. The City Council recognizes that certain expenses of a nonpersonal
and job -affiliated nature are incurred by the Manager and the City, therefore, agrees to reimburse
or pay said general expenses and the Finance Director is authorized to disburse such funds upon
receipt of duly executed expense reports, receipts, statements, or affidavits.
11.2 Entire Agreement and Modification. This document contains the entire agreement between
the parties and may not be modified except in writing and executed by both parties.
11.3 Savings Clause and Severability. If any provisions or sections of this Agreement are found
to be invalid or unenforceable for any reason, such finding shall not impair the remainder of the
Agreement.
11.4 Representations by Manager. Manager specifically represents that he has sought such
independent consultation and representation with regard to this Agreement as he may desire, prior
to its execution. Manager fully understands the terms and conditions contained herein. Manager
further understands that no individual of the Owasso City Council and no employee of the City
has functioned as an agent or advisor of Manager prior to execution of this Agreement.
11.5 Jurisdiction and Venue. This Agreement has been executed in Tulsa County, Oklahoma,
and virtually all of the performance of this Agreement shall be performed throughout the State of
Oklahoma. Therefore, all suits and special proceedings hereunder shall be construed under and
pursuant to the laws of the State of Oklahoma, which laws shall apply and govern any such actions
or special proceedings brought or in connection with or because of this Agreement, the exclusion
of the law in any other forum.
THIS CONTRACT SHALL BECOME EFFECTIVE ON July 1, 2026.
CITY OF OWASSO: ATTEST:
Dr. Paul Loving, MAYOR Juliann M. Stevens, CITY CLERK
Approved as to form and legality:
Julie Lombardi, CITY ATTORNEY
MANAGER:
Christopher A. Garrett
I SC7
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TO: The Honorable Mayor and City Council
FROM: Carly Novozinsky, Finance Director
SUBJECT: Contract for Auditing Services
DATE: May 28, 2026
BACKGROUND:
The City Charter and state statutes require that an independent accountant perform an audit of
the City's finances annually. The auditor reports to the Citizen Audit Committee established by
the City Council. The Audit Committee is responsible for overseeing the selection of the auditing
firm and for ensuring the conduction of an annual audit in compliance with Oklahoma State
Law and federal reporting requirements.
In April 2020, the City accepted proposals for auditing services from public accounting firms. The
proposal from BT & Co., PA was selected,. and the City contracted with them to perform auditing
services for fiscal year 2020 and 2021, with options to renew until fiscal year 2024. The City
renewed the contract with BT & Co., PA through the fiscal year 2024 audit.
During the January 14, 2025, Audit Committee meeting, a discussion was held regarding the
City's auditing services for the fiscal year 2025 audit_ The Committee recommended that City
staff request price quotes from other audit firms to ensure the City is paying a fair price for
auditing services.
City staff reached out to two auditing firms, BT & Co., PA, and Forvis Mazars (formerly known as
BKD) for cost proposals for the fiscal year 2025 audit through fiscal year 2029. These two firms
were selected because they were the final two firms the Audit Committee considered in 2020.
Fiscal Year
2025
Fiscal Year
2026
Fiscal Year
1 2027
Fiscal Year
2028
Fiscal Year
2029
Forvis Mazars
$ 88,725
$ 93,4501
$ 98,000
1 $ 102,000
1 $ 107,000
BT & Co., PA
66,2001
69,4501
72,9501
76,4501
80,200
proposals include Financial Statem ent Audit, Single Audit, and SAW Form Com pilation
In 2025, the Audit Committee was provided with the cost proposals and voted to recommend
Council approval of a contract with BT & Co., PA for performance of auditing services for the
year ending June 30, 2025, with options to renew for four additional years.
Effective January 1, 2026, BT & Co., PA merged with another accounting firm to become
Swindoll, Janzen, Hawk & Loyd, LLC (SJHL).
RECOMMENDATION:
Staff recommends approval of a contract with Swindoll, Janzen, Hawk & Loyd, LLC of Topeka,
Kansas, in the amount of $69,4500.00, related to auditing services for the City and its Trust
Authorities; and $5,000.00, each, if more than one major program is identified through the
federal grant audit required under the Single Audit Act, and authorization to execute necessary
documents.
ATTACHMENT:
Swindoll, Janzen, Hawk & Loyd, LLC Audit Arrangement Letter
SWINDOLL
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Certified Public Accountants Helping you get from where you ore to where you want to i
May 18, 2026
Honorable Mayor and City Council
City of Owasso, Oklahoma
City Municipal Building
200 S. Main Street
Owasso, Oklahoma 74055
Swindon, Janzen, Hawk & Loyd, LLC ("SJHL," "firm," "we," "us," or "our") is pleased to confirm our understanding of
the services we are to provide forthe City of Owasso, Oklahoma (the "City," "you," or "your").
Audit Scope and Objectives
We will audit the governmental activities, the business -type activities, the aggregate discretely presented component
units, each major fund, and the aggregate remaining fund information, and the disclosures, which collectively
comprise the basic financial statements of the City as of and for the year ended June 30, 2026. Accounting standards
generally accepted in the United States of America ("GAAP") provide for certain required supplementary information
("RSI"), such as management's discussion and analysis ("MD&A"), to supplementthe City's basic financialstatements.
Such information, although not a part of the basic financial statements, is required by the Governmental Accounting
Standards Boardwho considers itto be an essential part of financial reportingfor placingthe basicfinancial statements
in an appropriate operational, economic, or historical context. As part of ourengagement, we will apply certain limited
procedures to the City's RSI in accordance with auditing standards generally accepted in the United States of America
("GAAS"). These limited procedures will consist of inquiries of management regarding the methods of preparing the
information and comparing the information for consistency with management's responses to our inquiries, the basic
financial statements, and other knowledge we obtained during our audit of the basic financial statements. We will not
express an opinion or provide any assurance on the information because the limited procedures do not provide us with
sufficient appropriate evidence to express an opinion or provide any assurance.
We have also been engaged to report on supplementary information other than RSI that accompanies the City's
financial statements, including the schedule of expenditures of federal awards. We will subject the supplementary
Information to the auditing procedures applied in our audit of the financial statements and certain additional
procedures, including comparing and reconciling such information directly to the underlying accounting and other
records used to prepare the financial statements or to the financial statements themselves, and other additional
procedures in accordance with GAAS, and we will provide an opinion on it in relation to the financial statements as a
whole.
In connection with our audit of the basic financial statements, wewill read the other information and considerwhether
a material inconsistency exists between the other information and the basic financial statements, or the other
information otherwise appears to be materially misstated. If, based on the work performed, we conclude that an
uncorrected material misstatement of the other information exists, we are required to describe it in our report.
The objectives of our audit are to obtain reasonable assurance about whetherthe financial statements as a whole are
free from material misstatement, whether due to fraud or error: issue an auditor's report that includes our opinion
about whether your financial statements are fairly presented, in all material respects, in conformity with GAAP and
report on the fairness of the supplementary information when considered in relation to the financial statements as a
whole. Reasonable assurance is a high level of assurance but Is not absolute assurance and, therefore, Is not a
guarantee that an audit conducted in accordance with GAAS and Govemment Auditing Standards, issued by the
SWINDOLL
JANZEN
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Honorable Mayor and City Council
City of Owasso, Oklahoma
May 18, 2026
Page 2
Comptroller General of the United States ("Government Auditing Standards") will always detect a material
misstatement when it exists. Misstatements, including omissions, can arise from fraud or error and are considered
material if there is a substantial likelihood that, individually or in the aggregate, they would influence the judgment of a
reasonable user made based on the financial statements.
The objectives also include reporting on:
• Internal control over financial reporting and compliance with provisions of Laws, regulations, contracts, and
award agreements, noncompliance with which could have a material effect on the financial statements in
accordance with GovernmentAuditing Standards.
• Internet control over compliance related to major programs and an opinion (or disclaimer of opinion) on
compliance with federal statutes, regulations, and the terms and conditions of federal awards that could have
a direct and material effect on each major program in accordance with the Single Audit Act Amendments of
1996 and Title 2 U.S. Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements, Cost
Principles, and Audit Requirements for Federal Awards (Uniform Guidance).
Auditor's Responsibilities for the Audit of the Financial Statements and Single Audit
We will conduct our audit in accordance with GAAS; the standards for financial audits contained in Government
Auditing Standards; the Single Audit Act Amendments of 1996; and the provisions of the Uniform Guidance and will
include tests of your accounting records, a determination of major program(s) in accordance with Uniform Guidance,
and other procedures we consider necessaryto enable us to express such an opinion. As part of an audit in accordance
with GAAS and Government Auditing Standards, we exercise professional judgment and maintain professional
skepticism throughout the audit.
We will evaluate the appropriateness of accounting policies used and the reasonableness of significant accounting
estimates made by management. We will also evacuate the overall presentation of the financial statements, including
the disclosures, and determine whetherthe financial statements representthe underlying transactions and events in
a manner that achieves fair presentation. We will plan and perform the audit to obtain reasonable assurance about
whether the financial statements are free of material misstatement, whether from (1) errors, (2) fraudulent financial
reporting, (3) misappropriation of assets, or (4) violations of laws or governmental regulations that are attributable to
the City orto acts by management or employees acting on behalf of the City. Because the determination of waste and
abuse is subjective, Government Auditing Standards do not expect auditors to perform specific procedures to detect
waste or abuse in financial audits nor do they expect auditors to provide reasonable assurance of detecting waste or
abuse.
Because of the inherent limitations of an audit, combined with the inherent limitations of internal control, and because
we will not perform a detailed examination of all transactions, there is an unavoidable risk that some material
misstatements or noncompliance may not be detected by us, even though the audit is properly planned and performed
in accordance with GAAS and Government Auditing Standards. In addition, an audit is not designed to detect
immaterial misstatements or violations of laws or governmental regulations that do not have a direct and material
effect on the financial statements or on major programs. However, we will inform the appropriate Level of management
of any material errors, fraudulent financial reporting, or misappropriation of assets that come to our attention. We will
also inform the appropriate level of management of any violations of laws or governmental regulations that come to
our attention, unless clearly inconsequential. We will include such matters in the reports required for a Single Audit.
Our responsibility as auditors is limited to the period covered by our audit and does not extend to any later periods for
which we are not engaged as auditors.
.4�SWINDOLL
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Honorable Mayor and City Council
City of Owasso, Oklahoma
May 18,2026
Page 3
These risks maybe modified, as planning has not concluded as of the date of this letter
We will also conclude, based on the audit evidence obtained, whether there are conditions or events, considered in
the aggregate, that raise substantial doubt about the City's ability to continue as a going concern for a reasonable
period of time.
Our procedures will includetests of documentary evidence supporting the transactions recorded in the accounts, tests
of the physical existence of inventories, and direct confirmation of receivables and certain assets and liabilities by
correspondence with selected individuals, funding sources, creditors, and financial institutions. We will also request
written representations from your attorneys as part of the engagement.
Audit Procedures— Internal Control
We will obtain an understanding of the City and its environment, including the system of internal control, sufficient to
Identify and assess the risks of material misstatement of the financial statements, whether due to error or fraud, and
to design and perform audit procedures responsive to those risks and obtain evidencethat is sufficient and appropriate
to provide a basis for our opinion. Tests of controls may be performed to test the effectiveness of certain controls that
we consider relevant to preventing and detecting errors and fraud that are material to the financial statements and to
preventing and detecting misstatements resultingfrom illegal acts and other noncompliance matters that have a direct
and material effect on the financial statements. Ourtests, if performed, will be less in scope than would be necessary
to render an opinion on internal control and, accordingly, no opinion will be expressed in our report on internal control
issued pursuant to Government Auditing Standards. The risk of not detecting a material misstatement resulting from
fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions,
misrepresentation, orthe override of Internal control.
As required bythe Uniform Guidance, we will perform tests of controls over compliance to evaluate the effectiveness
of the design and operation of controls that we consider relevant to preventing or detecting material noncompliance
with compliance requirements applicable to each major federal award program. However, our tests will be less in
scope than would be necessary to render an opinion on those controls and, accordingly, no opinion will be expressed
in our report on internal control issued pursuant to the Uniform Guidance.
An audit is not designed to provide assurance on internal control or to identify significant deficiencies or material
weaknesses. Accordingly, we will express no such opinion. However, during the audit, we will communicate to
management and those charged with governance internal control related matters that are required to be
communicated under AICPA professional standards, GovernmentAuditing Standards, and the Uniform Guidance.
Audit Procedures —Compliance
As part of obtaining reasonable assurance about whether the financial statements are free of material misstatement,
we will perform tests of the City's compliance with the provisions of applicable laws, regulations, contracts,
agreements, and grants, including grant agreements. However, the objective of those procedures will not be to provide
an opinion on overall compliance, and we will not express such an opinion in our report on compliance issued pursuant
to GovernmentAuditing Standards.
The Uniform Guidance requires that we also plan and perform the audit to obtain reasonable assurance about whether
the auditee has complied with federal statutes, regulations, and the terms and conditions of federal awards applicable
149AHSWINDOLL
JANZEN
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Honorable Mayor and City Council
City of Owasso, Oklahoma
May 18, 2026
Page 4
to major programs. Our procedures will consist of tests of transactions and other applicable procedures described in
the OMB Compliance Supplement for the types of compliance requirements that could have a direct and material
effect on each of the City's major programs. For federal programs that are included in the Compliance Supplement,
our compliance and internal control procedures will relate to the compliance requirements that the Compliance
Supplement identifies as being subject to audit. The purpose of these procedures will be to express an opinion on the
City's compliance with requirements applicable to each of its major programs in our report on compliance issued
pursuantto the Uniform Guidance.
Responsibilities of Management forthe Financial Statements and Single Audit
Our audit will be conducted on the basis that you acknowledge and understand your responsibility for designing,
implementing, establishing and maintaining effective internal controls relevantto the preparation and fair presentation
of financial statements that are free from material misstatement, whether due to fraud or error, including internal
controls overfederaL awards, and for evaluating and monitoring ongoing activities to help ensure that appropriate goals
and objectives are met; following laws and regulations; ensuring that there is reasonable assurance that government
programs are administered in compliance with compliance requirements; and ensuring that management and
financial information is reliable and properly reported. Management is also responsible for implementing systems
designed to achieve compliance with applicable laws, regulations, contracts, and grant agreements. You are also
responsible for the selection and application of accounting principles; and for the preparation and fair presentation of
the financial statements, schedule of expenditures of federal awards, and all accompanying information in conformity
with GAAP and for compliance with applicable Laws and regulations (including federal statutes), rules, and the
provisions of contracts and grant agreements (including award agreements). Your responsibilities also include
identifying significant contractor relationships in which the contractor has responsibility for program compliance and
for the accuracy and completeness of that information.
Management is responsible for making drafts of financial statements, schedule of expenditures of federal awards, all
financial records, and related information available to us; for the accuracy and completeness of that information
(including information from outside of the general and subsidiary ledgers); and for the evaluation of whetherthere are
any conditions or events, considered in the aggregate, that raise substantial doubt about the City's ability to continue
as a going concern within one year afterthe date that the financial statements are available to be issued. You are also
responsible for providing uswith (1) access to all information of which you are aware that is relevanttothe preparation
and fair presentation of the financial statements, such as records, documentation, identification of all related parties
and all related -party relationships and transactions, and other matters; (2) access to personnel, accounts, books,
records, supporting documentation, and other information as needed to perform an audit underthe Uniform Guidance;
(3) additional information that we may request for the purpose of the audit; and (4) unrestricted access to persons
within the City from whom we determine it necessary to obtain audit evidence. At the conclusion of our audit, we will
require certain written representations from you about the financial statements; schedule of expenditures of federal
awards; federal award programs; compliance with laws, regulations, contracts, and grant agreements; and related
matters.
Your responsibilities include adjusting the financial statements to correct material misstatements and confirming to
us in the written representation Letterthat the effects of any uncorrected misstatements aggregated by us during the
current engagement and pertaining to the latest period presented are immaterial, both individually and in the aggregate,
to the financial statements of each opinion unittaken as a whole.
SWINDOLL
JANZEN
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Honorable Mayor and City Council
City of Owasso, Oklahoma
May 18, 2026
Page 5
You are responsible for the design and implementation of programs and controls to prevent and detect fraud, and for
informing us about all known or suspected fraud affecting the City involving (1) management, (2) employees who have
significant roles in internal control, and (3) others where the fraud could have a material effect on the financial
statements and disclosures. Your responsibilities include informing us of your knowledge of any allegations of fraud or
suspected fraud affecting the City received in communications from employees, former employees, grantors,
regulators, orothers. In addition, you are responsible for identifying and ensuring that the City complies with applicable
Laws and regulations laws, regulations, contracts, agreements, and grants and for taking timely and appropriate steps
to remedy fraud and noncompliance with provisions of laws, regulations, contracts, and grant agreements that we
report. Additionally, as required by the Uniform Guidance, it Is management's responsibility to evaluate and monitor
noncompliance with federal statutes, regulations, and the terms and conditions of federal awards; take prompt action
when instances of noncompliance are identified including noncompliance identified in audit findings; promptlyfollow
up and take corrective action on reported auditfindings; and prepare a summary schedule of prior audit findings and a
separate corrective action plan. The summary schedule of prior audit findings should be available for our review on
June 30, 2026.
With regard to including the auditor's report in an exempt offering document, you agree that the aforementioned
auditor's report, or reference to SJHL, will not be included in any such offering document without our prior permission
or consent. Any agreement to perform work In connection with an exempt offering document, including an agreement
to provide permission or consent, will be a separate engagement.
You are responsible for identifying all federal awards received and understanding and complying with the compliance
requirements and for the preparation of the schedule of expenditures of federal awards (including notes and noncash
assistance received, and COVID-19-related concepts, such as lost revenues, if applicable) in conformity with the
Uniform Guidance. You agree to include our report on the schedule of expenditures of federal awards in anydocument
that contains, and indicates that we have reported on, the schedule of expenditures of federal awards. You also agree
to include the audited financial statements with any presentation of the schedule of expenditures of federal awards
that includes our report thereon. Your responsibilities include acknowledgingto us in the written representation Letter
that (1) you are responsible for presentation of the schedule of expenditures of federal awards in accordance with the
Uniform Guidance; (2) you believe the schedule of expenditures of federal awards, including its form and content, is
stated fairly in accordance with the Uniform Guidance; (3) the methods of measurement or presentation have not
changed from those used in the prior period (or, if they have changed, the reasons for such changes); and (4) you have
disclosed to us any significant assumptions or interpretations underlying the measurement or presentation of the
schedule of expenditures of federal awards.
You are responsible for the preparation of the supplementary information, which we have been engaged to report on,
In conformity with GAAP. You agree to include our report on the supplementary Information in any document that
contains, and indicates that we have reported on, the supplementary information. You also agree to include the audited
financial statements with any presentation of the supplementary information that includes our report thereon. Your
responsibilities include acknowledging to us In the written representation letter that (1) you are responsible for
presentation of the supplementary information In accordance with GAAP; (2) you believe the supplementary
information, including its form and content, is fairly presented in accordance with GAAP; (3) the methods of
measurement or presentation have not changed from those used in the prior period (or, if they have changed, the
reasons for such changes); and (4) you have disclosed to us any significant assumptions or interpretations underlying
the measurement or presentation of the supplementary information.
SWINDOLL
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Honorable Mayor and City Council
City of Owasso, Oklahoma
May 18,2026
Page 6
Management is responsible for establishing and maintaining a process for tracking the status of audit findings and
recommendations. Management is also responsible for identifying and providing report copies of previous financial
audits, attestation engagements, performance audits or other studies related to the objectives discussed in the Audit
Scope and Objectives section of this letter. This responsibility includes relaying to us corrective actions taken to
address significant findings and recommendations resultingfrom those audits, attestation engagements, performance
audits, or other studies. You are also responsible for providing management's views on our current findings,
conclusions, and recommendations, as well as your planned corrective actions, forthe report, and forthe timing and
format for providingthat information..
With regard to publishing the financial statements on your website, you understand that websites are a means of
distributing information and, therefore, we are not required to read the information contained in those sites or to
consider the consistency of other information in the website with the original document.
Reporting
We will issue written reports upon completion of our Single Audit, which will also address other information in
accordance with AU-C 720, The Auditor's Responsibilities Relating to Other Information Included in Annual Reports.
Our report will be addressed to management and the honorable mayor and city council. Circumstances may arise in
which our report may differ from its expected form and content based on the results of our audit. Depending on the
nature of these circumstances, It may be necessary for us to modify our opinion, add a separate section, or add an
emphasis -of -matter or other -matter paragraph to our auditor's report, or if necessary, withdrawfrom this engagement.
If our opinion is other than unmodified, we will discuss the reasons with you In advance. If, for a ny reason, we are unable
to complete the audit or are unable to form or have not formed an opinion, we may decline to express opinions or issue
reports, orwe maywithdrawfrom this engagement.
The Government Auditing Standards report on internal control over financial reporting and on compliance and other
matters will state that (1) the purpose of the report is solely to describe the scope of testing of internal control and
compliance, and the results of that testing, and not to provide an opinion on the effectiveness of the entity's internal
control on compliance and (2) the report is an integral part of an audit performed in accordance with Government
Auditing Standards in considering the entity's internal control and compliance. The Uniform Guidance report on
internalcontroL over compliance will state thatthe purpose of the report on internal control over compliance is solely
to describe the scope of testing of internal control over compliance and the results of that testing based on the
requirements of the Uniform Guidance. Both reports will state that the report is not suitable for any other purpose.
Other Services
We will also assist in preparing the financial statements, the schedule of expenditures of federal awards, and related
notes of the City in conformitywith GAAP and the Uniform Guidance based on information provided byyou. In addition,
we will propose adjusting journal entries, updating them with information provided and approved by you. Finally, we
will assist with submission of the data collection forto the Federal Audit Clearinghouse.
These nonaudit services do not constitute an audit under Government Auditing Standards and such services will not
be conducted in accordance with Government Auditing Standards. We will perform the services in accordance with
applicable professional standards. The other services are limited to the financial statements, schedule of expenditures
of federal awards and related notes, and other nonattest services previously defined. We, in our sole professional
SWINDOLL
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Honorable Mayor and City Council
City of Owasso, Oklahoma
May 18, 2026
Page 7
judgment, reserve the right to refuse to perform any procedure or take any action that could be construed as assuming
management responsibilities.
You agree to assume all management responsibilities for the financial statement preparation services and any other
nonattest services relatingto the financial statements and related notes and any other nonaudit services we provide.
You will be required to acknowledge in the management representation letter our assistance with preparation of the
financial statements and related notes and thatyou have reviewed and approved the financial statements and related
notes priorto their issuance and have accepted responsibilityfor them. Further, you agree to oversee the nonauditfor
the financial statements, schedule of expenditures of federal awards, and related notes, and any other nonaudit
services we provide. You will be required to acknowledge in the management representation letter our assistance with
preparation of the financial statements, the schedule of expenditures of federal awards, and related notes and thatyou
have reviewed and approved the financial statements, the schedule of expenditures of federal awards, and related
notes prior to their issuance and have accepted responsibility for them. Further, you agree to oversee the nonaudit
services bydesignatingan individual, Carly Novozinsky, Finance Director, with suitable skill, knowledge, orexperience;
evaluate the adequacy and results of those services; and accept responsibility forthem.
Engagement Administration, Fees, and Other
We understand that your employees will prepare all cash, accounts receivable, and other confirmations we request
and will Locate anydocuments selected by us fortesting. We wilt schedulethe engagement based in part on deadlines,
working conditions, and the availability of your key personnel. We will plan the engagement based on the assumption
thatyour personnelwitl cooperate and provide assistance by performingtasks such as preparing requested schedules,
retrieving supporting documents, and preparing confirmations. If, for whatever reason, your personnel are unavailable
to provide the necessary assistance in a timely manner, it may substantially increase the work we have to do to
complete the engagement within the established deadlines, resulting in an increase in fees over our original fee
estimate.
At the conclusion of the engagement, we will complete the appropriate sections of the Data Collection Form that
summarizes our audit findings. It is management's responsibility to electronically submit the reporting package
(including the financial statements, schedule of expenditures of federal awards, summary schedule of prior audit
findings, auditor's reports, and corrective action plan) along with the Data Collection Form to the Federal Audit
Clearinghouse. We wilt coordinate with you the electronic submission and certification. The Data Collection Form and
the reporting package must be submitted within the earlier of 30 calendar days after receipt of the auditor's reports or
nine months after the end of the audit period.
We will provide copies of our reports to the City; however, management is responsible for distribution of the reports
and the financial statements. Unless restricted by Law or regulation, or containing privileged and confidential
information, copies of our reports are to be made available for public inspection.
Stacey Hammond is the engagement partner and is responsible for supervising the engagement and signingthe report
or authorizing another individual to sign it. We expect to begin our audit on approximately October 5, 2026.
We propose that our fee for this engagement, which includes out-of-pocket expenses, will be $ 68,250. This fee
includes a single auditwith one major program. Ourfeeforeach additional major program will be $ 5,000. An additional
fee of $ 1,200 is proposed for assistance with the preparation of Form SAM 2643. The quoted fee for the year end
June 30, 2026 will be the maximum for the work described in this letter unless the scope of the engagement is changed,
ss SWINDOLL
�G JANZEN
HAWK&
LOYD, uc
CafifiW PuOhc,�wunUnk
Honorable Mayor and City Council
City of Owasso, Oklahoma
May18,2026
Page 8
the assistance which the City has agreed to furnish is not provided, or unexpected conditions are encountered. No
changes will be made to the fee without discussion with you regardingthe proposed change.
Our invoices for these fees will be rendered each month as work progresses and are payable on presentation. In
accordance with ourfirm policies, work maybe suspended if your account becomes 31 days or more overdue and will
not be resumed until your account is paid in full. If we elect to terminate our services for nonpayment, you will be
obligated to compensate us for ell time expended and to reimburse us for all out-of-pocket expenditures through the
date of termination. Further, you acknowledge and agree that in the event we stop work or withdraw from this
engagement as a result of your failure to pay on a timely basis for services rendered as required by this engagement
letter, we shall not be Liablefor any damages that occur as a result of our ceasingto render services.
In addition, you further agree that in the event our firm or any of its employees or agents is called as a witness or
requested to provide any information whether oral, written, orelectronic in anyjudicial, quasi-judicial, or administrative
hearing or trial regarding information or communications that you have provided to this firm, or any documents and
workpapers prepared byS1HL in accordance with the terms of this agreement, you agree to pay any and aLL reasonable
expenses, including fees and costs for our time at the rates then in effect, as well any legal or other fees thatwe Incur
as a result of such appearance or production of documents.
You may request that we perform additional services not addressed in this engagement Letter. If this occurs, we will
communicate with you concerning the scope of the additional services and the estimated fees. We also may issue a
separate engagement letter covering the additional services. In the absence of any otherwritten communication from
us documenting such additional services, our services will continue to be governed by the terms of this engagement
Letter.
It is mutually agreed that should unusual conditions arise wherebythe firm's services are necessary beyond the extent
of the work heretofore contemplated and required, such unusual conditions shall be brought to the attention of the
governing body, to enable them to determine whether the firm shall be authorized and delegated to make a detailed
investigation of the matters in question. This authorization process would also include a determination of whether this
work could be performed without impairing our firm's independence under the AICPA Code of Professional Conduct.
This determination would be reviewed by SJHL's management before presenting this additional work to the governing
body for consideration. The basic scope of this audit contract shall not include, among other things, budget preparation;
federal fund grants not specified above; new bond issues; new standards and regulations promulgated by any State or
Federal agency; bookkeeping services; significant difficulties encountered due to inadequate or incomplete
accounting records, difficult staff or turnover of staff. Any additional services will be completed at our standard hourly
rates. Nonattest services are based on our standard hourly rates.
During the course of the audit we may observe opportunities for economy in, or improved controls over, your operations.
We will bring such matters to the attention of the appropriate level of management, either orally or In writing.
To ensure that SJHL's Independence is not impaired under the AICPA Code of Professional Conduct, you agree to
inform the engagement partner before entering into any substantive employment discussions with any of our personnel.
In connection with this engagement, we may communicate with you or others via email transmission. We take
reasonable measures to secure your confidential information in our email transmissions, including password
protecting confidential documents. However, as email can be intercepted and read, disclosed, or otherwise used or
communicated by an unintended third parry, or may not be delivered to each of the parties to whom it is directed and
SWINDOLL
JANZEN
HAWK &
LOYD, uc
COMW NiNk AR.4n.n6
Honorable Mayor and City Council
City of Owasso, Oklahoma
May 18, 2026
Page 9
onlyto such parties, we cannot guarantee or warrant that emailfrom us will be properly delivered and read only by the
addressee. Therefore, we specifically disclaim and waive any liability or responsibility whatsoever for interception or
unintentional disclosure or communication of email transmissions, or for the unauthorized use or failed delivery of
email transmitted by us in connection with the performance of this engagement. In that regard, you agree thatwe shall
have no liabilityfor any loss or damage to any person or entity resultingfrom the use of email transmissions, including
any consequential, incidental, direct, Indirect, or special damages, such as loss of sales or anticipated profits, or
disclosure or communication of confidential or proprietary information.
Depending on the circumstances and nature of the services we are providing, we may share your confidential
information with third -party service providers, some of whom may be cloud -based or located outside the United States,
butwe remain committed to maintainingthe confidentiaLityand security of your information. Accordingly, we maintain
internal policies, procedures and safeguards to protect the confidentiality of your personal information. In addition, we
will secure confidentiality terms with all service providers to maintain the confidentiality of your information and will
take reasonable precautions to determine that they have appropriate procedures in place to prevent the unauthorized
release of your confidential information to others. In the event thatwe are unable to secure appropriate confidentiality
terms with a third -party service provider, you will be asked to provide your consent prior to the sharing of your
confidential information with the third -party service provider. Although we will use our best efforts to make the sharing
of your information with such third parties secure from unauthorized access, no completely secure system for
electronic data transfer exists. As such, by your signature below, you understand that the firm makes no warranty,
expressed or implied, on the security of electronic data transfers.
Each party hereto agrees that any electronic signature intended to replicate a written signature, shall be presumed
valid, and we may reasonably rely upon it. For purposes hereof, "electronic signature" includes, but is not limited to, a
scanned copy of a manual signature, an electronic copy of a manual signature affixed to a document, a signature
incorporated into a document utilizing touchscreen capabilities, ore digital signature. Documents may be executed in
one or more counterparts, each of which shall be considered an original instrument, but all of which shall be
considered one and the same agreement.
Our firm may use generative artificial intelligence ("AI") tools to improve efficiencies in areas such as tax and
accounting research, document drafting, or other analysis to assist us with rendering services to you under the terms
of this agreement. We have policies and procedures in place to ensure that any AI -generated content is subject to our
firm's strict quality control guidelines which include protocols for applying professional expertise, judgment, and
oversight in the review and interpretation of any AI -generated content. In addition, we maintain reasonable safeguards to
ensure responsible use of AI which includes strict adherence to the requirements set forth for confidentiality, privacy,
security, and ethical use of Al in accordance with applicable laws and our professional standards.
The audit documentation for this engagement is the property of SJHL and constitutes confidential information.
However, subject to applicable laws and regulations, audit documentation and appropriate individuals will be made
available upon request and in a timely manner to regulatory agencies or their designees, a federal agency providing
direct or indirect funding, or the U.S. Government Accountability Office for purposes of a quality review of the audit, to
resolve audit findings, or to carry out oversight responsibilities. We will notify you of any such request. If requested,
access to such audit documentation will be provided under the supervision of SJHL personnel. Furthermore, upon
request, we may provide copies of selected audit documentation to the aforementioned parties. These parties may
intend, or decide, to distribute the copies or information contained therein to others, including other governmental
agencies.
SWINDOLL
JANZEN
HAWK &
LOYD, uC
Cmli(k lYubli[McuunlaM
Honorable Mayor and City Council
City of Owasso, Oklahoma
May 18, 2026
Page 10
It is our policy to keep records related to this engagement for seven years. However, SJHL does not keep any original
client records, so we will return those to you at the completion of the services rendered under this engagement. If we
are aware that a federal awarding agency, pass through entity, or auditee is contesting an audit finding, we wiLL contact
the party(ies) contestingthe auditfindingfor guidance priorto destroyingthe audit documentation. As an attest client,
SJHL cannot store your documents, data, or records on your behalf because doingso will impairSJHL's independence.
This is in accordance with the "Hosting Services" interpretation at ET 1.295.143 of the AICPA Code of Professional
Conduct. As such, SJHL does not accept responsibility for hosting client information; therefore, you are solely
responsibLe for maintainingyour own data and records.
By your signature below, you acknowledge and agree that upon the expiration of the seven-year period, SJHL shall be
free to destroy our records related to this engagement.
SJHL does not host any of the City's information. Casewa re Cloud, SafeSend, and ShareFile are used so Lely as a method
of transferring data and are not intended to store the City's information. Upon conclusion of the engagement, SJHLwill
provide the Citywith a copy of the deliverables relatingto the engagement in a mutually agreed -upon format. The data
and other content will either be removed from Caseware Cloud, SafeSend, and ShareFile or become unavailable to
SJHL within a reasonable period of time.
If any dispute arises among the parties hereto, the parties agree to first try in good faith to settle the dispute by
mediation administered by a mutually agreed arbitrator, under its applicable rules for resolving professional
accountingend related services disputes before resortingto litigation. The costs of any mediation proceeding shall be
shared equally by all parties.
In accordance with the terms and conditions of this agreement, you shall be responsible for the accuracy and
completeness of all data, information and representations provided to us for the purposes of this engagement.
Because of the importance of oral and written management representations to the effective performance of our
services, you agree to hold us harmless and to release, indemnify, and defend us from any liability or costs,
including attorney's fees, resultingfrom management's knowing misrepresentations to us.
The City and the firm both agree that any dispute overfees charged by the fi rm to the City will be submitted for resolution
by arbitration in accordance with the applicable rules for resolving professional accounting and reLated services
disputes, exceptthat under all circumstances the arbitrator must followthe Laws of Oklahoma. Such arbitration shall
be binding and final. In agreeingto arbitration, we both acknowledge that in the event of a dispute overfees charged by
the firm, each of us is giving up the rightto have the dispute decided in a court of law before a judge orjury and instead
we are accepting the use of arbitration for resolution. The prevailing party shall be entitled to an award of reasonable
attorneys' fees and costs incurred in connection with the arbitration of the dispute in an amount to be determined by
the arbitrator.
Consequently, no other person, firm or corporation is entitled to rely upon these professional services for any purpose
without our express, written agreement; and the parties referenced above are not entitled to rely upon these services
except in connection with the reasons and forthe time period referenced above without our express, written agreement.
This engagement embodies the entire agreement and understanding between the parties hereto and there are no
promises, warranties, covenants or conditions made by any of the parties except as herein expressly contained. The
terms and conditions of this engagement shall be governed and construed in accordance with the Laws of the State of
Oklahoma and may only be modified in a writing signed byallthe parties. Jurisdiction and venue of any dispute or cause
ss SWINDOLL
�G JANZEN
HAWK &
LOYD, uc
cenmai rw,rcuwuman�s
Honorable Mayor and City Council
City of Owasso, Oklahoma
May 18, 2026
Page 11
of action arising out of or related to the subject -matter of this agreement shall lie In the State of Oklahoma and any
litigation arising out of or related to the professional services rendered hereunder shall be brought in the State of
Oklahoma.
We appreciate the opportunity to be of service to you and believe this Letter accurately summarizes the significant
terms of our engagement. If you have any questions, please let us know. If you agree with the terms of our engagement
as described in this letter, please sign the attached copy and return itto us.
Very truly yours,
Stacey A. Hammond, Partner
SwindoLl, Janzen, Hawk & Loyd, LLC
Topeka, Kansas
SAH:tt
RESPONSE:
This Letter correctly sets forth the understanding of City of Owasso, Oklahoma.
Management signature:
Title:
Date:
A signed copy of this Engagement Letter will be forwarded to the following parties pursuant to GAS.
• The Audit Committee
• Finance Director Carty Novozinsky
lmr
noLZ
CPAs & Consultants I Wealth Management
REPORT ON THE FIRM'S SYSTEM OF QUALITY CONTROL
February 21, 2025
To the Partners of
Swindoll, Janzen, Hawk & Loyd LLC
and the Peer Review Committee of the Oklahoma Society of Certified Public Accountants
We have reviewed the system of quality control for the accounting and auditing practice of Swindoll, Janzen,
Hawk & Loyd LLC (the firm) in effect for the year ended September 30, 2024. Our peer review was conducted in
accordance with the Standards for Performing and Reporting on Peer Reviews established by the Peer Review
Board of the American Institute of Certified Public Accountants (Standards).
A summary of the nature, objectives, scope, limitations of, and the procedures performed in a System Review as
described in the Standards may be found at www.aicpa.org/prsummary. The summary also includes an
explanation of how engagements identified as not performed or reported in conformity with applicable standards,
if any, are evaluated by a peer reviewer to determine a peer review rating.
Firm's Responsibility
The firm is responsible for designing and complying with a system of quality control to provide the firm with
reasonable assurance of performing and reporting in conformity with the requirements of applicable professional
standards in all material respects. The firm is also responsible for evaluating actions to promptly remediate
engagements deemed as not performed or reported in conformity with the requirements of applicable professional
standards, when appropriate, and for remediating weaknesses in its system of quality control, if any.
Peer Reviewer's Responsibility
Our responsibility is to express an opinion on the design of and compliance with the firm's system of quality
control based on our review.
Required Selections and Considerations
Engagements selected for review included an engagement performed under Government Auditing Standards,
including a compliance audit under the Single Audit Act and audits of employee benefit plans.
As a part of our peer review, we considered reviews by regulatory entities as communicated by the firm, if
applicable, in determining the nature of our procedures.
Opinion
In our opinion, the system of quality control for the accounting and auditing practice of Swindoll, Janzen, Hawk
& Loyd LLC in effect for the year ended September 30, 2024, has been suitably designed and complied with to
provide the firm with reasonable assurance of performing and reporting in conformity with applicable
professional standards in all material respects. Firms can receive a rating ofpass, pass with deficiencyiies) or fail.
Swindoll, Janzen, Hawk & Loyd LLC has received a peer review rating ofpass.
HBE LLP
7140 Stephanie Lane I P.O. Box 231101 Linooln, NEI68542-31101 p: 402.423.4343 If. 402.423.4346
1314 Andrews Drive I Norfolk, NE 1687011 p: 402.379.92941 f: 402.379.2338
1121 North 102nd Court I Suite 1001 Omaha, NE 1681141 p: 402,895.5050 If, 402.895.5723
■ ■ ■ www.hbecpa.com
People and results you can count on.
SWINDOLL
G JANZEN
HAWK &
LOYD, u.c
Certified Public Accountants
Helping you get from where you pre to where you want to 0-
CONSENT
City of Owasso, Oklahoma hereby consents and authorizes BT&Co., P.A. to discLose and provide to Swindoll,
Janzen, Hawk & Loyd, LLC all information, including confidential information, BT&Co., P.A. has regarding City
of Owasso, Oklahoma, including BT&Co., P.A.'s workpapers prepared in the course of performing the
engagement for City of Owasso, Oklahoma.
I certify, by my signature below, that I have the authority to execute this Consent on behalf of the entity, either
as an officer, general partner, trustee or otherwise as appropriate.
Authorized Representative
Date
ofe'6=111 5>
TO: The Honorable Mayor and City Council
FROM: Daniel Dearing, CFM, PE, Assistant City Engineer
SUBJECT: Recommendation for Contract Award - East 961h Street North and North 145th East
Avenue Intersection Improvements
DATE: May 28, 2026
BACKGROUND:
• The Intersection was identified in the 2015 Transportation Master Plan to need improvement
by the year 2020.
• Different annual applications for Surface Transportation Program funding scored below the
threshold of being a selected project to receive federal funding.
• City budgeted to fund the design, and in November 2021, the City Council approved an
agreement with Garver, LLC, of Tulsa, to design the intersection
• May 2024, City Council approved a relocation agreement with Oklahoma Natural Gas
Company.
• In September 2024, the City Council approved an agreement with Garver for preparing and
acquiring a USACE 4040 permit.
• In December 2024, the final Right-of-way and easement documents needed for the project
were acquired.
• In February 2025, a notice to proceed letter was issued to all utility companies to relocate
their utilities.
• In August 2025, City Council approved an agreement with Garver to prepare an Aquatic
Resource Protection Plan as required by U.S. Army Corps of Engineers (USACE).
In March 2026, all utility companies had completed relocation of their infrastructure.
Additionally, City Council approved a Utility Relocation Agreement with Rogers County Rural
Water District #3 to incorporate their water line relocation into the intersection improvement
construction contract.
• Final Design changes to the plans were completed and all permits (ODEQ, USAGE) acquired.
SOLICITATION OF BIDS:
In April 2026, City Engineering staff completed final bid documents and published advertisements in
accordance with state statutes. A mandatory pre -bid meeting was held on May 14, 2026, with
twelve different construction and supply companies represented. Bids were opened on May 21,
2026, with a total of seven contractors submitting bids.
961h & 1451h Intersection Improvements
Page 2
City Engineering staff completed a Bid Tabulation, showing the bid amounts and engineering
estimate:
Engineering Estimate
$5,724,006.50
Diversified Civil Contractors
$5,261,694.00
D-Kerns Construction
$5,510,062.00
Crossland Heavy Contractors
$5,612,000.00
Paragon Contractors, LLC
$5,690,921.95
Gradeline Construction
$5,735,134.55
Becco Contractors, Inc
$5,987,000.00
Timber Wolf Excavating, LLC
$6,569,637.26
Diversified Civil Contractors provided the lowest bid in the amount of $5,261,694.00, which is below
the engineering estimate. Included in the project is a project allowance of $270,000.00, should the
final project cost require additional scope of work unforeseen at the time of bidding.
FUNDING:
Funding is available in the Capital Improvements Budget.
RECOMMENDATION:
Staff recommends awarding the construction contract to Diversified Civil Contractors, LLC of Broken
Arrow, Oklahoma, in the amount of $5,261,694.00, and authorization to execute all necessary
documents.
ATTACHMENTS:
Site Map
Agreement Section of Contract Documents
E 96 St N and N 145 E Ave Intersection Improvements
IL d r
1" = 335 ft
Sub Title
05/31 /2023
Sd
RFA FmFa. RE�P}l Pu+u i p
This map may represemo a visual display of related geographic information- Data provided hereon is not guarantee of actual field conditions. To be sure of complete accuracy, please contact the
responsible staff for most up-to-date information.
SECTION 00300
AGREEMENT
THIS AGREEMENT is dated as of the _'nd day of June 2026 ,
aween City of Owasso (hereinafter called OWNER)
and Diversified Civil Contractors, LLC (hereinafter called CONTRACTOR).
OWNER and CONTRACTOR, in consideration of the mutual covenants hereinafter set forth,
agree as follows:
ARTICLE 1. WORK
CONTRACTOR shall complete all Work as specified or indicated in the Contract Documents.
The Work is generally described the intersection widening & resurfacing of E. 96th Street N. &
N. 1451h E Avenue with turn lanes and bike lanes. Included in the project is a new traffic signal
at the intersection, installation of storm sewers and water lines.
ARTICLE 2. ENGINEER
The project has been assigned to the Project Manager or his/her duly authorized representative,
who is hereinafter called ENGINEER and who will assume all duties and responsibilities and
will have the rights and authority assigned to ENGINEER in the Contract Documents in
connection with the completion of the Work in accordance with the Contract Documents.
ARTICLE 3. CONTRACT TIME
3.1 The Work will be substantially completed within Two Hundred and Forty (240)
calendar days from the date of Notice to Proceed; and completed and ready for final payment in
accordance with the General Conditions within Two Hundred and Seventy (270) calendar
days from the date of Notice to Proceed, which will be on or before
AGREEMENT
00300 - Page 1 of 15
3.2 Liquidated Damages. OWNER and CONTRACTOR recognize that time is of the
essence of this Agreement and that OWNER will suffer financial loss if the Work is
not substantially complete within the time specified in paragraph 3.1 above, plus any
extensions thereof allowed in accordance with the General Conditions. They also recognize
the delays, expense and difficulties involved in proving in a legal or arbitration proceeding
the actual loss suffered by OWNER, if the Work is any such proof. OWNER and
CONTRACTOR agree that as liquidated damages for delay (but not as a penalty)
CONTRACTOR shall pay OWNER One Thousand Dollars ($1000.00) for each consecutive
calendar day that expires after the time specified in paragraph 3.1 for substantial
completion until the Work is substantially complete. After Substantial Completion, if
CONTRACTOR shall neglect, refuse or fail to complete the remaining Work within the time
specified in paragraph 3.1 for completion and readiness for final payment or any proper
extension thereof granted by OWNER, CONTRACTOR shall pay OWNER One Thousand
Dollars ($1000.00) for each consecutive calendar day that expires after the time specified in
paragraph 3.1 for completion and readiness for final payment.
ARTICLE 4. CONTRACT PRICE
4.1 OWNER shall pay CONTRACTOR for performance of the Work in accordance with the
Contract Documents in current funds the amount agreed upon in CONTRACTOR'S bid.
4.2 CONTRACTOR understands that the estimated quantities are not guaranteed and
that the determination of actual quantities and their classification is to be made by the OWNER
at the time of application for payment.
4.3 CONTRACT AMOUNT: Contract amount ifive Million Two Hundred Sixty -One
Thousand Six Hundred and Ninety -Four Dollars (5,261,694.00 ).
ARTICLE 5. PAYMENT PROCEDURES
CONTRACTOR shall submit Applications for Payment in accordance with the General
Conditions on the Pay Estimate Forms included as Exhibit "A" to this Agreement. Applications
for Payment will be processed by OWNER as provided in the General Conditions.
5.1 Progress Payments. OWNER shall make progress payments on account of the
Contract Price on the basis of CONTRACTOR's Applications for Payment in accordance with
the City of Owasso's Payment Schedule included as Exhibit "B" to this Agreement during
construction as provided below. All progress payments will be on the basis of the progress of the
Work.
5.1.1 Progress payments shall not exceed an amount equal to 95% of the WORK
completed until such time as CONTRACTOR shall complete in excess of fifty percent (50°/u) of
the contract amount.
5.1.2 Upon completion in excess of fifty percent (50%) of the total contract amount,
OWNER shall pay an amount sufficient to increase total payments to CONTRACTOR to 97.5%
of the Contract Price, less such amounts as OWNER shall determine in accordance with the
AGREEMENT
00300 - Page 2 of 15
General Conditions, provided that OWNER has determined that satisfactory progress is being
made, and upon approval by the Surety.
5.2 Final Payment. Upon final completion and acceptance of the Work in accordance
with the General Conditions, OWNER shall pay the Contract Price.
ARTICLE 6. CONTRACTOR'S REPRESENTATIONS
In order to induce OWNER to enter into this Agreement, CONTRACTOR makes the following
representations:
6.1 CONTRACTOR has familiarized himself/herself with the nature and extent of
Contract Documents, Work, locality, and with all local conditions and federal, state and local
laws, ordinances, rules and regulations that in any manner may affect cost, progress or
performance of the Work.
6.2 CONTRACTOR has studied carefully all reports or explorations and tests of
subsurface conditions at or contiguous to the site and all drawings of physical conditions in or
relating to existing surface or subsurface structures at or contiguous to the site (except
underground facilities) which have been identified in the Supplementary Conditions as provided
in the General Conditions. Contractor accepts the determination set forth in the General
Conditions of the extent of the "technical data" contained in such reports and drawings upon
which Contractor is entitled to rely. Contractor acknowledges that such reports and drawings are
not Contract Documents and may not be complete for Contractor's purposes. Contractor
acknowledges that Owner and Engineer do not assume responsibility for the accuracy or
completeness of information and data shown or indicated in the Contract Documents with
respect to underground facilities at or continuous to the site. Contractor has obtained and
carefully studied (or assume responsibility for having done so) all such additional supplementary
examinations, investigations, explorations, tests, studies and data concerning conditions (surface,
subsurface and underground facilities) at or contiguous to the site or otherwise which may affect
cost, progress, performance or furnishing of the Work or which relate to any aspect of the means,
methods, techniques, sequences and procedures of construction to be employed by Contractor,
and safety precautions and programs incident thereto. Contractor does not consider that any
additional examinations, investigations, explorations, tests, studies, or data are necessary for the
performance and furnishing of the Work at the Contract Price, within the Contract Times and in
accordance with the other terms and conditions of the Contract Documents.
6.3 CONTRACTOR has made or caused to be made examinations, investigations, tests
and studies of such reports and related data in addition to those referred to in paragraph 6.2 as
(s)he deems necessary for the performance of the Work at the Contract price, within the Contract
Time and in accordance with the other terms and conditions of the Contract Documents; and no
additional examinations, investigations, tests, reports or similar data are or will be required by
CONTRACTOR for such purposes.
6.4 CONTRACTOR has reviewed and checked all information and data shown or
indicated on the Contract Documents with respect to existing Underground Facilities at or
contiguous to the site and assumes responsibility for the accurate location of said Underground
AGREEMENT
00300 - Page 3 of 15
Facilities. No additional examinations, investigations, explorations, tests, reports, studies or
similar information or data in respect of said Underground Facilities are or will be required by
CONTRACTOR in order to perform and furnish the Work at the Contract Price within the
Contract Time and in accordance with the other terms and conditions of the Contract Documents,
including the General Conditions.
6.5 CONTRACTOR has correlated the results of all such observations, examinations,
investigations, tests, reports and data with the terms and conditions of the Contract Documents.
6.6 CONTRACTOR has given OWNER written notice of all conflicts, errors or
discrepancies that he has discovered in the Contract Documents, and the written resolution
thereof by OWNER is acceptable to CONTRACTOR.
6.7 CONTRACTOR has obligated himself/herself to the OWNER to be responsible for
the workmanship, labor and materials used in the project for two (2) years after the project has
been accepted by the OWNER.
6.8 CONTRACTOR understands that (s)he will be exempt from all sales tax on materials
and other items necessary for the completion of the project. The OWNER has issued him a
Certification of Tax Exempt Project enclosed as Exhibit "C" of this Agreement.
ARTICLE 7. CONTRACT DOCUMENTS
The Contract Documents which comprise the entire agreement between OWNER and
CONTRACTOR are attached to this Agreement, made a part hereof, and consist of the
following:
7.1 This Agreement (pages 1 to 6 inclusive).
7.2 Exhibits "A", "B", "C" and "D" to this Agreement.
7.3 Advertisement for Bids (Section 00100).
7.4 Requirements for Bidders (Section 00110).
7.5 Instructions to Bidders (Section 00120).
7.6 Bid (Section 00200).
7.7 Bid Bond (Section 00210).
7.8 Bid Affidavits (Section 00220).
7.9 Statement of Bidders Qualifications (Section 00230).
7.10 Certificate of Non -Discrimination (Section 00240).
AGREEMENT
00300 - Page 4 of 15
7.11 Performance Bond (Section 00410).
7.12 Maintenance Bond (Section 00420).
7.13 Statutory payment Bond (Section 00430).
7.14 Notice of Award (Section 00510).
7.15 Notice to Proceed (Section 00520).
7.16 Change Order (Section 00600).
7.17 General Conditions (Section 00700).
7.18 Project Specifications (Section 00800).
7.19 Special Provisions (Section 00900).
7.20 Project Drawings, consisting of Sheets I to 161, inclusive, and Standard Drawings.
7.21 Addendum Numbers I to I , inclusive.
7.22 Documentation submitted by CONTRACTOR prior to Notice of Award.
7.23 Any Modification, including Change Orders, duly delivered after execution of
Agreement.
There are no Contract Documents other than those listed above in this Article 7. The Contract
Documents may only be altered, amended or repealed by a Modification (as defined in the
General Conditions).
ARTICLE 8. MISCELLANEOUS
8.1 Terms used in this Agreement which are defined in the General Conditions shall have
the meanings indicated in the General Conditions.
8.2 No assignment by a party hereto of any rights under or interests in the Contract
Documents will be binding on another party hereto without the written consent of the party
sought to be bound; and specifically, but without limitation, monies that may become due and
monies that are due may not be assigned without such consent (except to the extent that the
effect of this restriction may be limited by law) and unless specifically stated to the contrary in
any written consent to an assignment, no assignment will release or discharge the assignor from
any duty or responsibility under the Contract Documents.
8.3 OWNER and CONTRACTOR each binds himself/herself, his/her partners,
successors, assigns, and legal representatives to the other party hereto, his/her partners,
00300 - Page 5 of 15
successors, assigns and legal representatives in respect to all covenants, agreements and
obligations contained in the Contract Documents.
8.4 The Agreement (or remaining portions thereof) should continue in effect, be valid and
binding upon both parties even if a provision or part of the Contract Documents should be held
void or unenforceable by law.
IN WITNESS WHEREOF, the parties hereby have signed this Agreement in duplicate.
One counterpart has been delivered to CONTRACTOR, the other belongs to OWNER. All
portions of the Contract Documents have been signed by OWNER and CONTRACTOR.
This Agreement will be effective on
OWNER: CONTRACTOR:
By
Dr. Paul Loving, Mayor
(SEAL)
(SEAL)
ATTEST:
Name
Juliann M. Stevens, City Clerk
Title
Approved as to form:
Julie Lombardi, City Attorney
Address for giving notices:
200 South Main St.
Owasso, OK 74055
00300 - Page 6 of 15
TO: The Honorable Mayor and City Council
FROM: Juliann M. Stevens, Managerial Services Director
SUBJECT: Resolution amending the Comprehensive Master Rate and Fee Schedule
DATE: May 28, 2026
BACKGROUND:
During the April worksession, staff presented proposed increases and decreases to the rates and
fees charged to customers for services provided by the City in managerial services, recreation
and culture events, community development/building services, and ambulance service.
The Owasso Charter authorizes the City Council to create revenue, and rates and fees have been
enacted by ordinances, resolutions, and City Council action. In 2020, the City Council adopted
a Comprehensive Master Rate and Fee Schedule. The schedule lists current rates and fees and is
reviewed periodically. Any subsequent amendments are proposed by Resolution.
PROPOSED RESOLUTION 2026-10:
Following discussion at the worksession, Resolution 2026-10 has been drafted and is presented for
City Council consideration and action. The resolution, if approved, would amend the
Comprehensive Rate and Fee Schedule in the following areas:
RECREATION AND CULTURE:
Booth and Food vendors for City festivals and events - (new fee) up to $50.00 per space,
refundable w/in 30 days of the event
• Community Center Class Registration Fee -(new fee) up to $10.00 per person, per class
• Adult Softball Team Registration Fee -increase from $400.00 to $410.00 per team
COMMUNITY DEVELOPMENT:
• Public Notice Administrative Fee - change from billing the applicant to a flat $100.00 per
application to cover any statutory public notice requirements in a newspaper
• Planned Unit Development, Minor Amendment Fee - decrease from $250.00 to $0.00
• Building Permit Application Fee - change the current $100.00 fee to Commercial or Mixed -
Use applications only and remove Residential applications
• First Reinspection Fee - eliminate the separate charge for First and Additional
reinspections; increase from $25.00 to $50.00 for all reinspections
• Outdoor Underground Storm Shelter- (new fee) $25.00 + State Fee per site inspection
• Change of Access Application Fee - (new fee) $500.00 per application to align with
current replat/plat amendment/site plan fees
Comprehensive rate and fee schedule
Page 2
• Temporary Accessory Permit - (new fee) $50.00 per application for life safety inspections
per the International Building and International Fire Codes
CITY CLERK:
Records Request Deposit - (new fee) $75.00 for advanced payment of the estimated
statutory authorized fees when the estimated cost exceeds $75.00 or if the requester has
outstanding fees from a previous request. Any portion of an advance payment that
exceeds the costs of responding to the request is refundable.
FIRE DEPARTMENT:
Ambulance Service (with transport) - per response to align with Medicare Allowable Rate
• Mileage Rate - increase from $15.00 per loaded mile to $29.73 per loaded mile
• Basic Life Saving Non -emergency- no change
• Basic Life Saving Emergency- increase from $1,300.00 to $1,366.82
• Advanced Life Saving Non -Emergency- no change
• Advanced Life Saving Emergency - increase from $1,300.00 to $1,623.08
• Advanced Life Saving 2 - increase from $1,300.00 to $2349.18
PUBLIC WORKS:
The following sewer assessment areas, previously approved by Ordinance and the
accompanying resolutions adopted by the OPWA to set the assessment fee, are being added to
the comprehensive fee schedule:
Coffee Creek Sewer Lift Station and Force Main Improvement - Ordinance 1124, February
6, 2018, and Resolution 2024-03, October 1, 2024
• 2023 Morrow Sanitary Sewer Extension - Ordinance 1217, November 7, 2023, and
Resolution 2025-02, June 17, 2025
STAFF RECOMMENDATION:
Staff recommends approval of Resolution 2026-10, amending the Comprehensive Rate and Fee
Schedule as listed above.
ATTACHMENT:
Resolution 2026-10
CITY OF OWASSO, OKLAHOMA
RESOLUTION 2026-10
A RESOLUTION OF THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, AMENDING
THE COMPREHENSIVE MASTER RATE AND FEE SCHEDULE AND ESTABLISHING AN
EFFECTIVE DATE
WHEREAS, a variety of rates and fees are charged to customers for services provided by the
City and its Trust Authorities. Rates and fees have been enacted by various ordinances, resolutions
and council action.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO,
OKLAHOMA, THAT:
SECTION ONE (1):
From and after the effective date of this Resolution, the following fees charged by the City of Owasso
for services, included as Attachment "A" are hereby established and included in the City's
Comprehensive Master Rate and Fee Schedule.
SECTION TWO (2):
Provisions of this Resolution shall become effective July 1, 2026.
ATTEST:
Juliann M. Stevens, City Clerk
APPROVED AS TO FORM:
PASSED AND APPROVED this 2nd day of June, 2026.
Julie Lombardi, City Attorney
Dr. Paul Loving, Mayor
CITY CLERKNOTES
Current
PROPOSED
Last
Chan ed
AMOUNT
Business Licenses/Permits:
Stationary Mobile Food Vendor 1-120 days Temporary Use Permit
Statute change
$250.00
$0.00
2018
Stationary Mobile Food Vendor 121-365 days Temporary Use Permit
Statute chan a
$500.00
$0.00
2018
Background Check - Food Vendors traveling in Residential Areas
Statute change
$10.00
$0.00
2018
O en Records De osit
Statute change OK Open Records Act)
0
1 $75.00
•il AA
Cost of Publication Notice - All
billed
$100.00
PUD - Minor Amendment
$250.00
$0.00
2017
Building Permits:
Permit application fee Commercial & Mixed Use only)
Remove Residential applications
$100.00
$100.00
2017
Individual Permits/inspections:
Re -Inspection
Any reins ection
$25,00
$50.00
2005
Storm Shelter Inspection - outdoor underground only
plus state fee
$0.00
$25.00
Change of Access Application
plus per notice mailed
$0.00
$500.00
Temporary Accessory Permit
per inspection
$0.00
$50.00
FIRE & AMBULANCE
Ambulance Service with transport):
Mileage Rate
per loaded mile
$15.00
$29.73
2013
Basic Life Saving non -emergency
per response
$1,300.00
$1,300.00
2017
Basic Life Saving emergency
er response
$1,300.00
$1,366.82
2017
Advanced Life Saving non -emergency
er response
$1,300.00
$1,300.00
2017
Life
e Savin emergency
per response
$1,300.00
$1,623.08
2017
AdvancedLifeSavin 2
J29L=Conse
$1,300.00
$2,349.18
2017
RECREATION
Adult Softball Re istration Fee
Per team
$400.00
$410.00
2023
Vendor and Food booths ace for City festivals and events
per event - refundable w/in 30 days
$0.00
up to $50.00
Community Center Class Registration fee
er erson, er class
$0.00
up to $10.00
WORKSPUBLIC
Sewer Assessment Fee Areas -
Coffee Creek Sewer Lift Station and Force Main Improvement
Per acre platted
$0.00
$10,479.78
2024
2023 Morrow Sanitary Sewer Extension
Per acre platted
$0.00
1 $6,781.77
2025
CITY OF OWASSO
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING 05/16/26
Department
Municipal Court
Managerial
Finance
Human Resources
Community Development
Engineering
Information Technology
Facility Maintenance
Cemetery
Police Grants
Dispatch
Animal Control
Emergency Preparedness
Stormwater
Parks
Recreation & Culture
Community Center
Historical Museum
Strong Neighborhoods
Total Payroll Expenses
$ 12,304.43
43,503.82
37,818.05
22, 776.45
41,029.26
45,811.61
38,169.54
21,150.29
2,634.15
185.74
6,225.99
10,840.21
4,392.91
9,462.15
27,024.52
16,326.98
11,668.89
1,133.44
601.61
Total General Fund
$
353,060.04
Ambulance Fund
$
759.80
E911 Communications Fund
$
47,772.95
Economic Development
$
4,569.49
Strong Neighborhoods
$
6,584.73
Stormwater Fund
$
22,008.84
Half Penny - Fire
$
453,030.07
Half Penny - Fire Grants
$
33,534.03
Half Penny - Police
$
417,384.49
Half Penny - Police Grants
$
5,008.70
Half Penny - Streets
$
46,617.91
Vehicle Maintenance
$
24,625.20
Workers Comp
$
4,134.21