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Home My WebLink About2008.01.02_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY TYPE OF MEETING: Regular DATE: January 2, 2008 TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch Notice and agenda filed in the office of the City Clerk and posted at City Hall at 5:00 p.m. on Thursday, December 27, 2007. r 1 n�) Y&W J iann M. Stevens, Deput City Clerk AGENDA 1. Call to Order Chairman Stephen Cataudella 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable. A. Approval of the Minutes of the December 18, 2007 Regular Meeting. Attachment #3 -A B. Approval of Claims. Attachment #3 -13 4. Report from OPWA Manager. S 1Agendas \OP W A\2008 \0102. docx Owasso Public Works Authority January 2, 2008 Page 2 Report from OPWA Attorney. 6. New Business. (New Business is any item of business which could not have been foreseen at the time of posting of the agenda.) 7. Adjournment. S: \Agendas \OP W A\2008 \0102. docx OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, December 18, 2007 The Owasso Public Works Authority met in regular session on Tuesday, December 18, 2007 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 5:00 p.m. on Friday, December 14, 2007. ITEM 1. CALL TO ORDER Vice Chairman Gall called the meeting to order at 7:34 p.m. ITEM 2. ROLL CALL PRESENT D.J. Gall, Vice Chair Doug Bonebrake, Trustee Susan Kimball, Trustee Jon Sinex, Trustee A quorum was declared present. STAFF Rodney J. Ray, Authority Manager Julie Lombardi, Authority Attorney ABSENT Steve Cataudella, Chairman ITEM 3. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF THE CONSENT AGENDA A. Approval of the Minutes of the December 4, 2007 Regular Meeting. B. Approval of Claims. C. Acknowledgement of receiving the monthly FY 2007 -2008 budget status report. Ms. Kimball moved, seconded by Mr. Bonebrake, to approve the OPWA Consent Agenda with claims totaling $245,327.02 and payroll claims totaling $66,628.74. YEA: Bonebrake, Gall, Kimball, Sinex NAY: None Motion carried 4 -0. Owasso Public Works Authority December 18, 2007 ITEM 4. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF AN AMENDMENT TO THE AGREEMENT BETWEEN THE OWASSO PUBLIC WORKS AUTHORITY AND GREELEY & HANSEN, LLC FOR ENGINEERING SERVICES RELATED TO THE WASTEWATER TREATMENT PLANT EXPANSION AND 117TH STREET PUMP STATION UPGRADE AND AUTHORIZATION FOR THE CHAIRMAN TO EXECUTE THE AMENDED AGREEMENT Staff requested the removal of this item from the agenda. ITEM 5. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF CHANGE ORDER NO. 2 TO THE CONSTRUCTION CONTRACT BETWEEN THE CITY OF OWASSO AND MCGUIRE BROTHERS CONSTRUCTION, INC. FOR THE WATER SYSTEMS IMPROVEMENTS PHASE II (WEST) WATER TRANSMISSION MAIN, BOOSTER PUMP STATION, AND PRESSURE PLANE APPURTENANCES PROJECT, APPROVAL OF FINAL PAYMENT, AND ACCEPTANCE OF THE PROJECT Mr. Alexander presented the item and recommended Trustee approval of Change Order No. 2 in the amount of $18,838.99, for a revised contract amount of $4,037,413.35, approval for staff to make final payment to McGuire Brothers Construction, Inc. in the amount of $30,992.00, and acceptance of the Phase II (West) Transmission Main, Booster Pump Station and Pressure Plane Appurtenances Project. Mr. Bonebrake moved for Trustee approval of the Change Order, approval of the final payment to McGuire Brothers Construction, Inc. and acceptance of the project as recommended. Motion was seconded by Mr. Sinex. YEA: Bonebrake, Gall, Kimball, Sinex NAY: None Motion carried 4 -0. ITEM 6. REPORT FROM OPWA MANAGER No report ITEM 7. REPORT FROM OPWA ATTORNEY No report ITEM 8. NEW BUSINESS None. Owasso Public Works Authority ITEM 9. ADJOURNMENT Ms. Kimball moved, seconded by Mr. Bonebrake, to adjourn. YEA: Bonebrake, Gall, Kimball, Sinex NAY: None Motion carried 4 -0 and the meeting was adjourned at 7:56 pm. Pat Fry, Minute Clerk 3 December 18, 2007 D.J. Gall, Vice Chairman OPWA ADMINISTRATION FUND TOTAL 40137.57 CLAIMS LIST OPWA 01/02/08 Vendor Name Payable Description Payment Amount TERMINIX MAINTENANCE SERVICE 46.00 UNIFIRST HOLDINGS LP UNIFORM /PROTECTIVE CLOTHI 62.80 LASERWORKS INC TONER CARTRIDGE 271.85 AEP /PSO ELECTRIC USAGE 651.66 ONG GAS USE 79.99 AT &T MOBILITY PHONE USE 278.15 AT &T MOBILITY PHONE USE 11.72 AT &T MOBILITY PHONE USE 15.32 TOTAL OPWA ADMINISTRATION 1417.49 LANDMARK BUSINESS SYSTEMS INC CALCULATOR RIBBONS 26.61 DAVID R. OLINGHOUSE METER READER 360.00 NOLAN RAY LANE METER READER 264.60 OFFICE DEPOT OFFICE SUPPLIES 3.99 TYRONE EUGENE DINKINS METER READER 213.30 CHOICEPAY BILLING SERVICES 6.00 TOTAL UTILITY BILLING 874.50 WATER PRODUCTS OF OKLAHOMA REPAIR/MAINT SUPPLIES 605.71 UNIFIRST HOLDINGS LP UNIFORM /PROTECTIVE CLOTHING 121.26 GEORGE & GEORGE SAFETY & GLOVE UNIFORMS /PROTECTIVE CLOTHING 45.98 JPMORGAN CHASE BANK WATER PROD - METERS 364.00 AEP /PSO ELECTRIC USAGE 282.59 COMMERCIAL GLASS & MATERIAL INC MAINT /REPAIR- LOCKERS 1490.00 BAKERS TRENCHING REPAIR & MAINT SERVICE 564.00 TOTAL WATER 3473.54 GRAINGER REPAIR & MAINT SUPPLIES 12.28 NCL OF WISCONSIN REPAIR & MAINT SUPPLIES 137.99 HUTHER & ASSOCIATES, INC. PROF & TECH SERVICE 1221.00 BROKEN ARROW ELECTRIC SUPPLY REINSTATE POWER TO PW 366.64 AEP /PSO ELECTRIC USAGE 13743.37 AT &T MOBILITY PHONE USE 1,85 AT &T MOBILITY PHONE USE 1.35 AT &T MOBILITY PHONE USE 113.72 JPMORGAN CHASE BANK CARTRIDGE WORLD -INK 19.99 DEPARTMENT OF ENVIRONMENTAL QUALITY DUES AND FEES 250.00 GEORGE & GEORGE SAFETY & GLOVE UNIFORMS /PROTECTIVE CLOTH 45.98 UNIFIRST HOLDINGS LP UNIFORM /PROTECTIVE CLOTHI 79.74 OFFICE DEPOT INC OFFICE SUPPLIES 7,58 WASTE MANAGEMENT QUARRY LANDFILL LANDFILL TIPPING FEES 1386.05 TERMINIX MAINTENANCE SERVICE 47.00 TOTAL WASTEWATER TREATMENT PLANT 17434.54 UNIFIRST HOLDINGS UNIFORM /PROTECTIVE CLOTHI 69.34 WATER PRODUCTS OF OKLAHOMA REPAIR/MAINT SUPPLIES 20.68 GEORGE & GEORGE SAFETY & GLOVE UNIFORMS /PROTECTIVE CLOTH 45.98 JPMORGAN CHASE BANK WATER PRODUCTS - CLAY /PVC 35.84 JPMORGAN CHASE BANK WATER PROD - MANHOLE HOOKS 45.18 AT &T MOBILITY PHONE USE 41.96 AEP /PSO ELECTRIC USAGE 3342.64 ONG GAS USE 168.07 ONG NEW GAS SERVICE 25.00 TOTAL WASTEWATER COLLECTIONS 3794.69 AT &T MOBILITY PHONE USE 18.95 GEORGE & GEORGE SAFETY & GLOVE UNIFORMS /PROTECTIVE CLOTHING 46.01 UNITED STATES CELLULAR CORPORATION CELL PHONE USE 56.23 UNIFIRST HOLDINGS LP UNIFORM /PROTECTIVE CLOTHING 75.06 WASTE MANAGEMENT QUARRY LANDFILL LANDFILL TIPPING FEES 6951.78 LOWES LIGHT BULBS 71.96 SHERWIN - WILLIAMS COMPANY PAINT FOR RECYCLE CENTER 26.86 O'REILLY AUTOMOTIVE INC VEHICLE MAINT -PARTS 1,99 ALSUMA TRUCK & EQUIP REPAIR VEHICLE MAINTENANCE 579.48 SCHAEFER SYSTEMS INTERNATIONAL, INC REPAIR & MAINT SUPPLIES 400.00 TOTER, INC. REPAIR & MAINT SUPPLIES 400.00 TOTAL REFUSE COLLECTIONS 8628.32 WASTE MANAGEMENT QUARRY LANDFILL LANDFILL TIPPING FEES 4343.60 UNIFIRST HOLDINGS LP UNIFORM /PROTECTIVE CLOTHING 17.42 AT &T MOBILITY PHONE USE 18.96 AT &T MOBILITY PHONE USE 0.02 AEP /PSO ELECTRIC USAGE 72.51 JPMORGAN CHASE BANK LOWES -CHAIN & PADLOACK 61.98 TOTAL RECYCLE CENTER 4514.49 OPWA ADMINISTRATION FUND TOTAL 40137.57 Vendor Name THE BANK OF NEW YORK TRUST CO THE BANK OF NEW YORK TRUST CO THE BANK OF NEW YORK TRUST CO THE BANK OF NEW YORK TRUST CO THE BANK OF NEW YORK TRUST CO THE BANK OF NEW YORK TRUST CO THE BANK OF NEW YORK TRUST CO RCB TRUST SERVICES RCB TRUST SERVICES HOME DEPOT USA TYANN DEVELOPMENT COMPANY. INC FRN OF TULSA, LLC UNITED FORD O'REILLY AUTOMOTIVE INC T & W TIRE, LP AT &T MOBILITY ONG AT &T MOBILITY AT &T MOBILITY AT &T MOBILITY LENOX WRECKER SERVICE INC B & M OIL COMPANY INC JOE COOPER FORD, INC CLASSIC CHEVROLET, INC. CLASSIC CHEVROLET, INC. CLASSIC CHEVROLET, INC. CUMMINS SOUTHERN PLAINS, LTD J & R EQUIPMENT A & N TRAILER PARTS, INC QUALITY TIRE & AUTO AEP /PSO CLAIMS LIST 1010.94 OPWA 585.88 01/02/08 6352.23 Payable Description Payment Amount 618731/2006 NOTE 36257.50 618713/FAP010003 -L 6473.13 618708/FAP040006 -L 21756.08 618721/FAP92107 -LB 5051.69 618710/ORF01002 -L 11374.51 618716/ORF020017 -L 10325.52 618719/ORF99008 -L 3563.85 TOTAL DEBT SERVICE - OPWA Cl 94802.28 OPWA CAPITAL PROJECTS FUND TOTAL 94802.28 SERIES 2004 NOTE 133176.98 SERIES 2005 NOTE 134621.55 DEVELOPMENT AGREEMENT 6995.75 TOTAL DEBT SERVICE - OPWA STF 274794.28 OPWA SALES TAX FUND TOTAL 274794.28 DEVELOPMENT AGREEMENT 23699.85 DEBT SERVICE FUND TOTAL - OPWA 23699.85 PARTS FOR RESALE 1010.94 PARTS FOR RESALE 585.88 TIRES 6352.23 CELL PHONE USAGE 72.72 GAS USE 313.41 PHONE USE 2.99 PHONE USE 1.07 PHONE USE 37.91 TOWING CHG PW TRUCK 75.00 BULK MOTOR OIL 967.71 REPAIR SVCS- RESALE 154.95 PARTS FOR RESALE 72.19 PARTS FOR RESALE 79.73 PARTS FOR RESALE 14.09 PARTS FOR TRASH TRUCK 108.59 PARTS FOR RESALE 159.14 TIRES FOR TRAILER 336.00 WHEEL ALIGNMENT & REPAIR 521.35 ELECTRIC USAGE 328.38 TOTAL CITY GARAGE 11194.28 CITY GARAGE FUND TOTAL 11194.28 OPWA FUND TOTAL 444628.26 OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 12/22/2007 DEPARTMENT OVERTIME EXPENSES TOTAL EXPENSES 400 OPWA Administration 5,727.61 405 Utility Billing - 6,700.76 420 .Water 557.82 15,402.82 450 Wastewater 911.49 19,385.38 455 Wastewater Collection 224.06 10,486.99 480 Refuse 22.95 11,818.00 485 Recycle Center - 1,424.54 FUND TOTAL 1,716.32 70,946.10