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HomeMy WebLinkAbout2026.09.01_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO CITY COUNCIL Council Chambers Old Central Building 109 North Birch, Owasso, OK Tuesday, September 1, 2026 - 6:00 PM NOTE: APPROPRIATE ACTION may include, but is not limited to: acknowledging, affirming, amending, approving, authorizing, awarding, denying, postponing, or tabling. AGENDA 1. Call to Order - Mayor Dr. Paul Loving 2. Invocation - Pastor Aimmie Sullivent of Pathway Church Owasso 3. Flag Salute 4. Roll Call 5. Presentation of the Character Trait of Resilience - Jason Woodruff 6. Presentation of the Employee of the Quarter - Chris Garrett RECEIVED AUG 2 B 2026 Rf City Clerk's Office 7. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable.) A. Approve minutes- August 18, 2026, Regular Meeting B. Approve claims C. Accept the East 1 16ih Street and Mingo Road Grading Project and authorize final payment to Ground Level Construction, LLC of Adair, Oklahoma in the amount of $15,249.07 B. Consideration and appropriate action relating to items removed from the Consent Agenda 9. Consideration and appropriate action relating to an agreement for Pelivan Transit service from October 1, 2026 to September 30, 2027 Erin Shaw Staff recommends renewal of a Purchase of Service Agreement between the City of Owasso and Grand Gateway Economic Development Association (Pelivan Transit), in the amount of $60,475.00 and authorization to execute all necessary documents. 10. Consideration and appropriate action relating to an amendment to the Agreement for Engineering Services with Hudson Prince Engineering & Inspection, PLLC., of Owasso Oklahoma, for the East 86th Street North, North Main Street to North Garnett Road Widening Project Dwayne Henderson Staff recommends approval of Amendment No. 1 in the amount of $74,800.00 for additional engineering services related to the intersection improvement project, and authorization to execute all necessary documents. 11. Consideration and appropriate action relating to an agreement for the acquisition of right-of-way for the East 86ih Street North and North 1610 East Avenue Intersection Improvements Dwayne Henderson Staff recommends approval of the Service Agreement for right-of-way and easement acquisition with Universal Field Services, Inc. of Tulsa, Oklahoma, in an amount not to exceed $71,800.00, and authorization to execute all necessary documents. Owasso City Council September 1, 2026 Page 2 12. Consideration and appropriate action relating to Resolution 2026-15, retaining Keith Wilkes and authorizing payment and provisions of a legal defense for the City of Owasso, Owasso Police Department, Officer Matthew Gregory, and Officer Baylor Pittinger in the litigation styled Taylor Nichols v. City of Owasso, Owasso Police Department, Matthew Gregory, an Owasso Police officer, and Baylor Pittinger, an Owasso Police officer, 26-cv-00486-MTS, Federal Court - United States District Court for the Northern District of Oklahoma Julie Lombardi Staff recommends approval of Resolution 2026-15, 13. Presentation of the monthly Project Status Report - Travis Blundell 14. Report from City Manager 15. Report from City Attorney 16. Report from City Councilors 17. Official Notices (documents for acknowledgment of receipt or information only, no discussion or action will be taken) • Payroll Payment Report - pay period ending date August 22, 2026 • Monthly Budget Status Report - dated as of July 31, 2026 • Change Order No. 1 executed by the City Manager or designee for Owasso Sports Park Renovation Project 18. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 19. Adjournment Amended Notice of Public Meeting filed in the office of the City Clerk on Thursday, April 9, 2026, and the Agenda posted at City Hall, 200 South Main Street, at 11:30 am on Friday, Au 28, 2026. rry Heather Stewart, Deputy ity erk The City of Owasso encourages citizen participation. To request on accommodation due to a disability, contact the City Clerk prior to the scheduled meeting by phone 918-376-1502 or by email to istevens@cifvofowasso.com OWASSO CITY COUNCIL MINUTES OF REGULAR MEETING - TUESDAY, AUGUST 18, 2026 The Owasso City Council met in regular session on Tuesday August 18, 2026, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the amended Notice of Public Meeting filed Thursday, April 9, 2026; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 4:30 pm on Thursday, August 13, 2026. 1. Call to Order - Mayor Dr. Paul Loving called the meeting to order at 6:00 pm. 2. Invocation - The Invocation was offered by Reverend Brian Morelli, Anglican Church of St. Paul. 3. Flag Salute - Mayor Dr. Paul Loving led the flag salute. 4. Roll Call - A quorum was declared present. Present Absent Mayor- Dr. Paul Loving Councilor - Jamie Dunn Vice Mayor- Dr. Chad Balthrop Councilor - Alvin Fruga Councilor- Cody Walter Staff: City Manager- Chris Garrett / City Attorney - Julie Lombardi 5. Consideration and appropriate action relating to the Consent Agenda. A. Approve minutes - August 4, 2026, and August 1 l , 2026, Regular Meetings B. Approve claims C. Accept public infrastructure improvements of a fire line tap and a concrete approach located at 12003 East 98rh Street North D. Accept public infrastructure improvements of a concrete approach, sanitary sewer with manholes, and potable water lines with fire hydrants for the Robinson Industrial Park located south of East 76th Street North and mile east of North Mingo Road E. Approve an amendment to Section I.B.1 (usage of overhead service line)and Section III.0 (text error) of the Robinson Industrial Park Phase 1 Plat (restrictive covenants), previously approved by the City Council on January 21, 2025, located east of the southeast corner of East 76th Street North and North Mingo Road F. Declare the 2019 Dodge Charger (VIN 2C3CDXAT2KH681347) and the 2018 Dodge Charger (VIN 2C3CDXAT1JH188807) as surplus to the needs of the City and authorize disposal of the vehicles by donation to Central Technology Center, Sapulpa Campus. G. Authorize execution of a settlement agreement and release in the Tulsa County District Court, State of Oklahoma, styled Barrett Bradt, et al., v. City of Owasso, Case No. CJ-2023- 01383 and payment in the total amount of $33,000.00 to Barrett Bradt and Greg Denney Law, PLLC Mr. Walter moved, seconded by Mr. Fruga, to approve the Consent Agenda as presented, with claims totaling $1,788,094.12. YEA: Balthrop, Walter, Fruga, Loving NAY: None Motion carried: 4-0 6. Consideration and appropriate action relating to items removed from the Consent Agenda -None 7. Consideration and appropriate action relating to an application for a specific use permit to allow an automotive repair and maintenance use within Owasso Planned Unit Development OPUD 05-02A Commercial Shopping (CS) zoning district, on approximately 1.04 acres located east of the northeast corner of East 116th Street North and North 1291h East Avenue, as referenced in application SUP 26-01 This item was removed from consideration by the applicant. Owasso City Council August 18, 2026 Page 2 8. Consideration and appropriate action relating to an amendment to the Agreement for Engineering Services for the East 861h Street North Bridge Replacement Project between North 145th East Avenue and North 161 n East Avenue Dwayne Henderson presented the item, recommending approval of Engineering Amendment No. 1, in the amount of $67,570.00, for additional engineering services from Kellogg Engineering, Inc., of Talala, Oklahoma and authorization to execute all necessary documents. There were no comments from the audience. After discussion, Mr. Fruga moved, seconded by Mr. Balthrop, to approve the amendment and authorize execution of documents, as recommended. YEA: Balthrop, Walter, Fruga, Loving NAY: None Motion carried: 4-0 9. Consideration and appropriate action relating to an amendment to the Agreement for Engineering Services for the East 106th Street North and North 129th East Avenue Intersection Improvement Project Dwayne Henderson presented the item, recommending approval of Engineering Amendment No. 3, in the amount of $24,812.31, for additional engineering services from Garver, LLC, of Tulsa, Oklahoma and authorization to execute all necessary documents. There were no comments from the audience. After discussion, Mr. Balthrop moved, seconded by Mr. Loving, to approve the amendment and authorize execution of documents, as recommended. YEA: Balthrop, Walter, Fruga, Loving NAY: None Motion carried: 4-0 10. Consideration and appropriate action relating to an agreement for professional design services for the Hale Acres Drainage, Phase I Dwayne Henderson presented the item, recommending approval of the Professional Services Agreement with WSB, LLC, of Minneapolis, Minnesota, in the amount of $160,120.00, and authorization to execute all necessary documents. There were no comments from the audience. After discussion, Mr. Balthrop moved, seconded by Mr. Walter, to approve the agreement and authorize execution of documents, as recommended. YEA: Balthrop, Walter, Fruga, Loving NAY: None Motion carried: 4-0 11. Report from City Manager - None 12. Report from City Afforney - None 13. Report from City Councilors - None 14. Official Notices - The Mayor acknowledged receipt of the following: • Payroll Payment Report - pay period ending date August 8, 2026 15. New Business - None 16. Adjournment Mr. Fruga moved, seconded by Mr. Walter, to adjourn the meeting. YEA: Balthrop, Walter, Fruga, Loving NAY: None Motion carried: 4-0 and the meeting adjourned at 6:15 pm. Dr. Paul Loving, Mayor For Juliann M. Stevens, City Clerk Claims List - 09/01/26 Fund Vendor Name Payable Description Payment Amount 01 GENERAL DALE & LEES SERVICE INC HVAC REPAIR $1,816.00 ELLSWORTH PAVEMENT MAINTENANCE WHEEL STOPS $850.00 JACKSON MECHANICAL SERVICE INC SURGE SYSTEM $8,830.25 JPMORGAN CHASE BANK ACES LLC-PLUMBING $2,255.00 JPMORGAN CHASE BANK ACES LLC-URINAL RPR $275.00 JPMORGAN CHASE BANK AMAZON -FLAG POLE RPR $188.34 JPMORGAN CHASE BANK AMAZON -GAS MONITOR $269.51 JPMORGAN CHASE BANK AMAZON -SAFETY GLOVES $44.02 JPMORGAN CHASE BANK AMAZON -SOAP DISH $14.89 JPMORGAN CHASE BANK AMAZON -SWAMP COOLER $132.99 JPMORGAN CHASE BANK AMAZON -TRAINING BOOK $17.73 JPMORGAN CHASE BANK AMERI WASTE-DUMPSTERS $279.92 JPMORGAN CHASE BANK CINTAS-JANITOR SUPP $480.33 JPMORGAN CHASE BANK COX -PHONE USAGE $11.98 JPMORGAN CHASE BANK FREEDOM-HVAC REPAIR $875.00 JPMORGAN CHASE BANK HOME DEPOT -DOOR STOP $12.98 JPMORGAN CHASE BANK LOCKE-FUSES $35.34 JPMORGAN CHASE BANK MATCO-FIRE MONITORING $120.00 JPMORGAN CHASE BANK MATCO-SECURITY $480.00 JPMORGAN CHASE BANK ODP-TONER CARTRIDGE $66.37 JPMORGAN CHASE BANK OFF DPT-FIRE CABINETS $571.30 JPMORGAN CHASE BANK QUIT -PEST CONTROL $325.00 JPMORGAN CHASE BANK RADIUS -GATE REPAIR $1,212.48 UNIFIRST HOLDINGS LP FACILITIES UNIFORMS $55.58 WILLIAM A HARRISON INC HVAC PM ALL FIRE AND PD $10,470,00 FACILITY MAINTENANCE -Total $29,690.01 BUILDERS UNLIMITED SP PK DRAINAGE $6,000.00 IMPROVEMENT FY26 SPORTS PARK IMPROV -Total $6,000.00 AEP/PSO ELECTRIC $718.86 JPMORGAN CHASE BANK COX -PHONE USAGE $11.98 MIDWEST VETERINARY SUPPLY INC MEDICAL SUPPLIES $1,714.37 ROSERUSH SERVICES LLC ANNUAL FEE $2,050.00 GEN ANIMAL CONTROL -Total $4,495.21 AEP/PSO ELECTRIC $29.74 BILLY BASORE JULY DIRT $151.67 JPMORGAN CHASE BANK BROWN -SOD $95.00 UNIFIRST HOLDINGS LP UNIFORM SERVICES $26.32 GEN CEMETERY -Total $302.73 KATHLEEN M ROGERS SEWING CLASS $40.00 SUSAN R CHERMACK PAINT CLASS $440.00 1 Claims List - 09/01/26 Fund Vendor Name Payable Description Payment Amount 01 GENERAL TEAL DANCE COMPANY LLC DANCE CLASS $150.40 GEN COMM CTR DONATIONS -Total $630.40 AEP/PSO ELECTRIC $2,582.60 IMPERIAL LLC COFFEE SUPPLIES $162.30 INCOG ANNUAL FEE $2,500.00 JPMORGAN CHASE BANK COX -PHONE USAGE $19.96 GEN COMMUNITY CENTER -Total $5,264.86 ERIC WALTRIP MOWING SERVICES $350.00 INCOG QUARTER DUES $8,037.25 JPMORGAN CHASE BANK COX -PHONE USAGE $31.94 GEN COMMUNITY DEVELOPMENT - Total $8,419.19 AEP/PSO ELECTRIC $25.94 JPMORGAN CHASE BANK COX -PHONE USAGE $7.99 JPMORGAN CHASE BANK TRVL EXP O8104 $30.00 GEN ECONOMIC DEV -Total $63.93 AEP/PSO ELECTRIC $763.33 GEN EMERG COMMUNICATIONS -Total $763.33 AEP/PSO ELECTRIC $128.82 JPMORGAN CHASE BANK COX -PHONE USAGE $3.99 JPMORGAN CHASE BANK TIME -FLEET MAINT $22.50 GEN EMERG PREPAREDNESS -Total $155.31 JPMORGAN CHASE BANK COX -PHONE USAGE $31.94 JPMORGAN CHASE BANK OZARK-GIS SOFTWARE $1,800,00 UNIFIRST HOLDINGS LP UNIFORM SERVICES $67.68 GEN ENGINEERING -Total $1,899.62 JPMORGAN CHASE BANK COX -PHONE USAGE $31.94 SUMNERONE INC COPIER SERVICES $69.00 GEN FINANCE -Total $100.94 AEP/PSO ELECTRIC $10,525.10 INCOG FIRST QUARTER DUES $1,953.75 JPMORGAN CHASE BANK BEACON -LEGAL NOTICE $144.10 JPMORGAN CHASE BANK LEE ENT-WEBHOSTING $1,250.00 JPMORGAN CHASE BANK OMMS-DUES $5,000.00 GEN GENERAL GOVERNMENT -Total $18,872.95 AEP/PSO ELECTRIC $308.76 JPMORGAN CHASE BANK COX -PHONE USAGE $3.99 GEN HISTORICAL MUSEUM -Total $312.75 BARKLEY HOUSE II INC JOB ADVERTISMENT $600.90 JPMORGAN CHASE BANK COX -PHONE USAGE $15.97 2 Fund 01 GENERAL Claims List - 09/01/26 Vendor Name Payable Description Payment Amount GEN HUMAN RESOURCES -Total $616.87 AT&T MOBILITY PUBLIC SAFETY $146.73 CHICKASAW TELECOM INC SERVICES $125.00 JPMORGAN CHASE BANK AMAZON -BACKPACKS $105.46 JPMORGAN CHASE BANK AMAZON-NOTCHER $8.59 JPMORGAN CHASE BANK AMAZON -SCREEN PROTR $47.23 JPMORGAN CHASE BANK APPLE-APPLECARE $79.00 JPMORGAN CHASE BANK APPLE-GIS IPAD $699.00 JPMORGAN CHASE BANK COX -PHONE USAGE $23.96 JPMORGAN CHASE BANK EBAY-CARD READER $44.35 JPMORGAN CHASE BANK HOME DEPOT -PIPE $41.80 JPMORGAN CHASE BANK UBIQTY-RADIOS $1,324.96 JPMORGAN CHASE BANK UBIQTY-TAX REFUND ($107.36) PEAK UPTI ME NETAPP RENEWAL $15,172.20 PPT HOLDINGS I, LLC NETAPP3 SUPPORT $5,874.60 GEN INFORMATION TECH -Total $23,585.52 JPMORGAN CHASE BANK CC RLTNS 07/23 $39.95 JPMORGAN CHASE BANK CC RLTNS 07124 $31.25 JPMORGAN CHASE BANK COX -PHONE USAGE $23.96 JPMORGAN CHASE BANK MTG EXP 07/27 $203.95 JPMORGAN CHASE BANK OCC-REG FEE $300.00 GEN MANAGERIAL -Total $599.11 DEPARTMENT OF PUBLIC SAFETY NOV 2025 ACCESS $40.00 JPMORGAN CHASE BANK COX -PHONE USAGE $15.97 GEN MUNICIPAL COURT -Total $55.97 AEPlPSO ELECTRIC $1,659.93 JPMORGAN CHASE BANK ACE -EDGER BLADE $14.95 JPMORGAN CHASE BANK ACE -LOCK $31.34 JPMORGAN CHASE BANK AMAZON -GENERATOR $1,273.02 JPMORGAN CHASE BANK COX -PHONE USAGE $3.99 JPMORGAN CHASE BANK JENI COLE-UNIFORMS $540.00 JPMORGAN CHASE BANK LOWES-PVC FITTINGS $15.17 JPMORGAN CHASE BANK LOWES-PVC PIPE $4.47 JPMORGAN CHASE BANK RWD3 RGRS-WATER $668.59 NORTHWEST AR TRAILER SALES, LLC UTILITYTRAILER $9,250.00 UNIFIRST HOLDINGS LP UNIFORMS $71.82 WASHINGTON CO RURAL WATER WATER $36.00 DISTRICT GEN PARKS -Total $13,569.28 JPMORGAN CHASE BANK AMAZON-CMN OVD $16.43 JPMORGAN CHASE BANK COX -PHONE USAGE $15.97 3 Fund 01 GENERAL Claims List - 09/01/26 Vendor Name Payable Description Payment Amount SUMNERONE INC COPIER MAINT $30.35 GEN RECREATION & CULTURE -Total $62.75 ELLSWORTH PAVEMENT MAINTENANCE WHEEL STOPS $850.00 FLEET FUELS LLC DEF FUEL $116.98 JPMORGAN CHASE BANK AMAZON -HYDRATION PWDR $71.44 JPMORGAN CHASE BANK ATWOOD-HERBICIDES $298.96 JPMORGAN CHASE BANK BUMPER-DEF TREATMENT $22.00 JPMORGAN CHASE BANK HOEPOT-FENCE PICKETS $29.60 JPMORGAN CHASE BANK JENI COLE-UNIFORMS $972.00 JPMORGAN CHASE BANK LOWES-AIR COMPRESSOR $554.98 JPMORGAN CHASE BANK LOWES-EXTENSION CORD $54.98 JPMORGAN CHASE BANK LOWES-LUMBER/SCREWS $34.91 JPMORGAN CHASE BANK LOWES-TARPS $103.40 SPOK INC. PAGER USE $114.27 UNIFIRST HOLDINGS LP UNIFORM SERVICES $117.48 GEN STORMWATER -Total $3,341.00 AEP/PSO ELECTRIC $691.58 TREASURER PETTY CASH CC DEP REF-BUCHANAN $50.00 TREASURER PETTY CASH CC DEP REF-BURRITT $50.00 TREASURER PETTY CASH CC DEP REF -GARRISON $100.00 TREASURER PETTY CASH CC DEP REF-HAMBY $50.00 TREASURER PETTY CASH CC DEP REF-RUMLEY $100.00 TREASURER PETTY CASH CC REF -GARRISON $112.50 TREASURER PETTY CASH CC REF-PEEVYHOUSE $50.00 TREASURER PETTY CASH CC USER REF-PEEVYHOUS $40.00 TREASURER PETTY CASH CC USER REF -WATERS $40.00 TREASURER PETTY CASH UMPIRE REF-CREECH $60.00 TREASURER PETTY CASH UMPIRE REF-DILLMAN $60.00 TREASURER PETTY CASH UMPIRE REF-DODSON $60.00 TREASURER PETTY CASH UMPIRE REF-DRESHER $60.00 TREASURER PETTY CASH UMPIRE REF-GERBER $60.00 TREASURER PETTY CASH UMPIRE REF-HUGHES $60.00 TREASURER PETTY CASH UMPIRE REF-JENSEN $60.00 TREASURER PETTY CASH UMPIRE REF-MARTINEZ $60.00 TREASURER PETTY CASH UMPIRE REF-MORRISON $60.00 TREASURER PETTY CASH UMPIRE REF-PHILLIPS $60.00 TREASURER PETTY CASH UMPIRE REF-PIRONTI $60.00 TREASURER PETTY CASH UMPIRE REF-PITTMAN $60.00 TREASURER PETTY CASH UMPIRE REF -SELLERS $60.00 TREASURER PETTY CASH UMPIRE REF-SEYMOUR $60.00 TREASURER PETTY CASH UMPIRE REF -SMITH $60.00 4 Claims List - 09/01/26 Fund Vendor Name Payable Description Payment Amount 01 GENERAL TREASURER PETTY CASH UMPIRE REF -WEATHERS $60.00 GENERAL -Total $2,244.08 GENERAL -Total $121,046.81 20 AMBULANCE SERVICE EMS TECHNOLOGY SOLUTIONS, LLC ANNUAL LICENSE $10,908.00 EMS TECHNOLOGY SOLUTIONS, LLC RFID TAGS $1,518.00 HERITAGE LANDSCAPING LLC MOWING SERVICES $4,133.32 JPMORGAN CHASE BANK AMAZON -CHARGING CORDS $25.04 JPMORGAN CHASE BANK AMZN-SCREEN PROTECTOR $14.98 JPMORGAN CHASE BANK CELL PHONE -PHONE RPR $64.95 JPMORGAN CHASE BANK DATABANK-BACKGRD CHK $51.89 JPMORGAN CHASE BANK LIFE ASSIST-MED SUPP $1,381.95 JPMORGAN CHASE BANK MEDLINE-MED SUPP $1,354.64 JPMORGAN CHASE BANK PROGRESSIVE-ST1 LAWN $288.00 JPMORGAN CHASE BANK PROGRESSIVE-ST2 LAWN $105.00 JPMORGAN CHASE BANK PROGRESSIVE-ST3 LAWN $145.00 JPMORGAN CHASE BANK PROGRESSIVE-ST4 LAWN $420.00 JPMORGAN CHASE BANK RANDYS-M5 REPAIR $4,641.34 JPMORGAN CHASE BANK TELEFLEX-MED SUPPLIES $600.00 MEDICLAIMS INC BILLING SERVICES $11,287.16 AMBULANCE -Total $36,939.27 AMBULANCE SERVICE -Total $36,939.27 21 E-911 INCOG INCOG SERVICE $11,602.00 E911 COMMUNICATIONS -Total $11,602.00 E-911 -Total $11,602.00 25 HOTEL TAX BUILDERS UNLIMITED SP PK DRAINAGE $85,173.39 IMPROVEMENT FY26 SPORTS PARK IMPROV - Total $85,173.39 GREEN COUNTRY INC GCT CITY ADVERTSMT $300.00 HOTEL TAX ECON DEV -Total $300.00 JPMORGAN CHASE BANK COX -PHONE USAGE $7.99 STRONG NEIGHBORHOODS -Total $7.99 HOTELTAX -Total $85,481.38 27 STORMWATER MANAGEMENT WSB LLC PROFESSIONAL SERVICES $2,935.50 LAKERIDGE (2025 FLOOD) -Total $2,935.50 MESHEK&ASSOCIATES, LLC PROFESSIONAL & TECHNICAL $15,754.50 RAYOLA PARK DETENTION -Total $15,754.50 WSB LLC ENGINEERING SERVICES $1,961.80 SO MAIN ST DRAINAGE IMPR -Total $1,961.80 AEP/PSO ELECTRIC $457.67 b7 Claims List - 09/01/26 Fund Vendor Name Payable Description Payment Amount 27 STORMWATER MANAGEMENT DALTON LUEDKE LAWN MAINTENANCE $5,800.00 JPMORGAN CHASE BANK AMAZON -HOSE NOZZLES $17.07 JPMORGAN CHASE BANK AMAZON -NECK GAITERS $23.98 JPMORGAN CHASE BANK ANCHOR -ROCK $121.43 JPMORGAN CHASE BANK ATWOOD-RUBBER BOOTS $19.99 JPMORGAN CHASE BANK BROWN -SOD $140.00 JPMORGAN CHASE BANK COX -PHONE USAGE $7.99 JPMORGAN CHASE BANK LOWES-C CLAMPS $19.92 UNIFIRST HOLDINGS LP UNIFORM SERVICES $31.46 WSB LLC ENGINEERING SERVICES $2,059.25 STORMWATER-STORMWATER -Total $8,698.76 WSB LLC PROFESSIONAL SERVICES $9,620.00 TRIG 5A FLOOD REDUCTION -Total $9,620.00 STORMWATER MANAGEMENT -Total $38,970.56 31 AMBULANCE CAPITAL JPMORGAN CHASE BANK 3B-CARDIAC MANKIN $9,839.25 AMBULANCE CAPITAL FD • Total $9,839.25 AMBULANCE CAPITAL -Total $9,839.25 37 SALES TAX FIRE AEP/PSO ELECTRIC $11,109.37 JPMORGAN CHASE BANK ACADEMY -SHOES $154.99 JPMORGAN CHASE BANK ACADEMY -UNIFORM SHOES $99.99 JPMORGAN CHASE BANK ACE -METAL TUBE $39.99 JPMORGAN CHASE BANK AMAZON -DRY ERASE CLNR $9.51 JPMORGAN CHASE BANK AMAZON -DRY ERASE SUPP $9.78 JPMORGAN CHASE BANK AMAZON -HEADLIGHT BATT $35.52 JPMORGAN CHASE BANK AMAZON-ST3 INK $29.98 JPMORGAN CHASE BANK AMAZON -TIC LANYARD $129.98 JPMORGAN CHASE BANK AMAZON -UNIFORM SHORTS $532.00 JPMORGAN CHASE BANK AMZN-MATTRESS PROTECT $95.94 JPMORGAN CHASE BANK CONRAD-TW4 REPAIR $2,822.58 JPMORGAN CHASE BANK COX -PHONE USAGE $131.76 JPMORGAN CHASE BANK CUMMINS-E3 REPAIR $3,844.38 JPMORGAN CHASE BANK DRONEZONE-DRONE LIC $5.00 JPMORGAN CHASE BANK IDENTIFIRE-HELMT STCK $26.42 JPMORGAN CHASE BANK LIBERTYFLAG-FLAG RPR $96.00 JPMORGAN CHASE BANK LIFECORE-GYM EQUIPMT $52.66 JPMORGAN CHASE BANK LODG EXP 07/20-07/23 $348.00 JPMORGAN CHASE BANK LOWES-BUG SPRAY $2.50 JPMORGAN CHASE BANK MYDER-LADDER TEST $1,525.80 JPMORGAN CHASE BANK NAFECO-BOOTS $486.34 JPMORGAN CHASE BANK NAFECO-RESCUE ROPE $560.00 JPMORGAN CHASE BANK NAFECO-ST1 HOSE $391.26 N Claims List - 09/01/26 Fund Vendor Name Payable Description Payment Amount 37 SALES TAX FIRE JPMORGAN CHASE BANK NAFECO-UNIFORMS $8,894.25 JPMORGAN CHASE BANK NFPA-ANNUAL FEE $225.00 JPMORGAN CHASE BANK OK POLICE -DUTY PANTS $217.01 JPMORGAN CHASE BANK OK POLICE -SHOES $41.99 JPMORGAN CHASE BANK OK ST FIRE-OFCA DUES $385.00 JPMORGAN CHASE BANK OPENAI-ADMIN TOOL $20.00 JPMORGAN CHASE BANK OVERHEAD -DOOR REPAIR $262.50 JPMORGAN CHASE BANK RWD3-ST4 WATER $39.50 JPMORGAN CHASE BANK SAMS-OPS SUPPLIES $378.92 JPMORGAN CHASE BANK SAMS-STATION SUPP $19.48 JPMORGAN CHASE BANK TIME-ADMIN MAINT $180.00 JPMORGAN CHASE BANK TRVL EXP 07/20 $17.25 JPMORGAN CHASE BANK TRVL EXP 07122 $18.80 JPMORGAN CHASE BANK TRVL EXP 07/23 $23.73 JPMORGAN CHASE BANK TRVL EXP 08101 $21.71 JPMORGAN CHASE BANK UPS -SHIPPING $17.78 JPMORGAN CHASE BANK WALMART-CHAINSAW OIL $17.44 JPMORGAN CHASE BANK WALMART-ELECTROLYTES $11.98 NORTH AMERICA FIRE EQUIPMENT CO. 11 SETS PPE $798.99 NORTH AMERICA FIRE EQUIPMENT CO. UNIFORM ORDER $21,537.00 SALES TAX FUND -FIRE -Total $55,668.08 SALES TAX FIRE - Total $55,668.08 38 SALES TAX POLICE AEP/PSO ELECTRIC $11,279.06 AMERICAN WASTE CONTROL INC DUMPSTER RENTAL $158.19 AT&T MOBILITY PUBLIC SAFETY $169.43 JPMORGAN CHASE BANK AMAZON -CABLES $49.78 JPMORGAN CHASE BANK COX -PHONE USAGE $227.58 JPMORGAN CHASE BANK SHI-ACROBAT $273.86 JPMORGAN CHASE BANK TROY -SHIPPING FEE $17.06 OWASSO FOP LODGE 9149 POLICE DEPT LEGAL DEFENSE $469.00 PALADIN DRONES INC DRONE $2,500.00 SUMNERONE INC COPIER LEASE $61.54 SALES TAX FUND -POLICE -Total $15,205.50 SALES TAX POLICE - Total $15,205.50 39 SALES TAX STREETS AEP/PSO ELECTRIC $8,671.55 BILLY BASORE JULY DIRT $151.66 CAMO FARMS INC ASPHALT $528.61 CINTAS CORPORATION FIRST AID SUPPLIES $181.75 ELLSWORTH PAVEMENT MAINTENANCE WHEEL STOPS $850.00 FLEET FUELS LLC DEF FUEL $116.97 JPMORGAN CHASE BANK AMAZON -HYDRATION PWDR $71.46 7 Claims List - 09/01/26 Fund Vendor Name Payable Description Payment Amount 39 SALES TAX STREETS JPMORGAN CHASE BANK ANCHOR -ROCK $246.83 JPMORGAN CHASE BANK ATWOOD-CONCRETE BOOTS $19.99 JPMORGAN CHASE BANK BROWN -SOD $75.00 JPMORGAN CHASE BANK COX -PHONE USAGE $7.99 JPMORGAN CHASE BANK CRAFCO-DETACK $79.95 JPMORGAN CHASE BANK DIRECT -MESSAGE BOARDS $1,650.00 JPMORGAN CHASE BANK FREEDOM -ELECT PLUG $700.00 JPMORGAN CHASE BANK HOME DEPOT -BROOM $35.78 JPMORGAN CHASE BANK HOME DEPOT -DRILL BITS $56.94 JPMORGAN CHASE BANK HOME DEPOT -EXPANSION $64.15 JPMORGAN CHASE BANK HOME DEPOT -FORMS $125.44 JPMORGAN CHASE BANK HOME DEPOT -LUMBER $59.55 JPMORGAN CHASE BANK HOME DEPOT -WATER HOSE $79.98 JPMORGAN CHASE BANK JENI COLE-UNIFORMS $972.00 JPMORGAN CHASE BANK LOWES-FILTERS $99.27 JPMORGAN CHASE BANK PINKLEY-BRACKET CABLE $142.87 JPMORGAN CHASE BANK RWD3-116 LAND IRRIG $109.84 JPMORGAN CHASE BANK RWD3-SERVICE FEE $3.26 JPMORGAN CHASE BANK TWIN -CONCRETE $10,596.29 JPMORGAN CHASE BANK UPS -SHIPPING $282.40 JPMORGAN CHASE BANK WHITE CAP-EXPANSN BRD $356.76 JPMORGAN CHASE BANK WHITE CAP -RAIN COAT $75.08 SPOK INC. PAGER USE $173.65 UNIFIRST HOLDINGS LP UNIFORM SERVICES $244.20 SALES TAX FUND -STREETS -Total $26,829.22 SALES TAX STREETS -Total $26,829.22 40 CAPITAL IMPROVEMENTS DOERNER, SAUNDERS, DANIEL & BEAR CRK CONDEMNATION $2,810.00 DOERNER, SAUNDERS, DANIEL & GENERAL MATTERS $66.00 96TH FROM 134TH TO 145TH - Total $2,876.00 GARVER 96 ST N & 145 E AVE $1,894.66 GARVER PROFESSIONAL SERVICES $1,180.34 CIP 961145TH INTERSECT -Total $3,075.00 R&L CONSTRUCTION LLC STREET IMPROVEMENTS $242,835.37 CIP GARN RD WIDE 106.116 - Total $242,835.37 BOB MOORE FORD, LLC FORD F150 $49,260.00 CIP POLICE VEHICLES -Total $49,260.00 CAPITAL IMPROVEMENTS -Total $298,046.37 44 TRANSPORTATION TAX KIMLEY-HORN AND ASSOCIATES INC ENGINEERING SERVICES $4,167.00 KIMLEY-HORN AND ASSOCIATES INC PROFESSIONAL SERVICES $4,305.88 106TH ST 129TH TO 145TH -Total $8,472.88 9 Claims List - 09/01/26 Fund Vendor Name Payable Description Payment Amount 44 TRANSPORTATION TAX GARVER PROFESSIONAL SERVICES $25,197.20 96TH ST MINGO-GARNETT -Total $25,197.20 TRANSPORTATION TAX -Total $33,670.08 70 CITY GARAGE AEP/PSO ELECTRIC $1,107.08 BISHOP LIFTING PRODUCTS INC PARTS FOR RESALE $382.89 CROW BURLINGAME COMPANY PARTS FOR RESALE $248.97 CROW BURLINGAME COMPANY STOCK PARTS $2,123.05 ELLSWORTH PAVEMENT MAINTENANCE WHEEL STOPS $850.00 GEOTAS USA INC ANNUAL TELEMATICS $483.90 PAYMENT JPMORGAN CHASE BANK AMAZON -GATE OPENER $62.69 JPMORGAN CHASE BANK AMAZON -SAFETY GLOVES $44.02 JPMORGAN CHASE BANK AMAZON -TRAINING BOOK $18.38 JPMORGAN CHASE BANK COX -PHONE USAGE $15.97 JPMORGAN CHASE BANK HESSELBEIN-TIRES $2,356.50 JPMORGAN CHASE BANK HOLDERS -KEYS $135.90 JPMORGAN CHASE BANK NEW HOLLND-BLADE KITS $841.32 JPMORGAN CHASE BANK ODP-OFFICE SUPPLIES $19.07 JPMORGAN CHASE BANK ODP-SIGNATURE STAMP $30.33 JPMORGAN CHASE BANK SAMS-HYDRATION PWDR $60.94 JPMORGAN CHASE BANK SCHEELS-SAFETY BOOTS $154.99 JPMORGAN CHASE BANK SMITH -NUTS & BOLTS $261.73 JPMORGAN CHASE BANK SOUTHERN -TIRES $1,037.55 UNIFIRST HOLDINGS LP FLEETUNIFORMS $108.96 FLEET MAINTENANCE -Total $10,344.24 CITY GARAGE -Total $10,344.24 76 WORKERS' COMP SELF -INS CITY OF OWASSO IMPRESTACCOUNT WORKERS COMP CLAIMS $4,169.45 WORKERS' COMP SELF -INS -Total $4,169.45 WORKERS' COMP SELF -INS -Total $4,169.45 77 GENERAL LIABILITY-PROPERT BEST & SHARP INC LITIGATION $120.00 BEST & SHARP INC TRUJILLO LITIGATION $6,789.93 PENSKE COMMERCIAL VEHICLES, US LLC AMBULANCE REPAIR $24,160.36 GEN LIAB-PROP SELF INS -Total $31,070.29 GENERAL LIABILITY-PROPERT -Total $31,070.29 City Grand Total $778,881.50 0' TO: The Honorable Mayor and City Council FROM: Earl Farris; Project Administrator SUBJECT: Acceptance of the East 1 161h Street and Mingo Road Grading Project and authorization for Final Payment DATE: August 28, 2026 BACKGROUND: In February 2026, City Council approved a project with Ground Level Construction, LLC in the amount of $199,981.50 for a flood plain cut and fill project on the northeast corner of North Mingo Road and East I I61h Street North. This project was part of the purchase agreement for the property where the new Public Works Facility sits. Work included: Cut or removal of dirt from the flood plain on the Public Works site and using it to fill in a section of flood plain on the property still owned by the original owner. This was done to bring this section out of the flood plain and can now be used to build upon. The project also included stabilization of both properties from erosion. A licensed survey was also included in the project which was used to complete a letter of map revision for FEMA. In August 2026, all work was completed and all contract requirements were met. If authorized, the final payment of $15,249.07 to Ground Level Construction LLC, will result in a final contract amount of $176,731.50; a contract underrun of $23,250.00. FUNDING: Funding is available in the Stormwater Fund Budget. RECOMMENDATION: Staff recommends acceptance of the construction project and authorization for the final payment to Ground Level Construction, LLC of Adair, Oklahoma in the amount of $15,249.07. ATTACHMENTS: Site Map Final Pay Documents M ° O WA 0 a 0 0 0 W `g 3C5 Aa000 ° L, 1a d3A CO lit! O 9==E SS N 214E N B 1Da o a O It ? v i s e a 6 6 q Q y x 9 a z "E>s coo -0 12 u oals as oa 8 00 v = O �Y$; ti s3�� to N ��oa � O O N E N > O L C O "ZrJi — CYJ N Fz� �? m w iQ 1 Wpm sN B= � N L 1 F% 00 s C °v C O � w0 0.0 � p � g O ua N s a a .a O Ua � a Y WWW O O'nE Ci 6V n� » 0 w q N ' 0 0 s» a M E u O 6 ffi 9 e 9gYi E m �\2E /(k) o .,..,..,: § ll.......§...,........! 2 _e■=§ §�k§ 4 : � .........�.,........� §)§§!!!!§|))§§!!!||!!§§ § � - : \ » ) a E G ( / = � � ----- - § - N:;. j ]\ a § e\)] 2222l,�!°.!` ® !`` !|\!] �a2 k CLAIM OR INVOICE AFFIDAVIT STATE OF OKL,�AHOMA ) COUNTY OF I'AhYE 5 )SS The undersigned (Architect, Contractor, Supplier, Engineer or Supervisory Official), of lawful age, being first duly sworn, on oath says that this (Invoice, Claim or Contract) is true and correct. Affiant further states that the (work, services or materials) as shown by this Invoice or Claim have been (completed or supplied) in accordance with the Plans, Specifications, orders or requests furnished to the Affiant. Affiant further states that (s)he has made no payment, nor given, nor donated, or agreed to pay, give, or donate, either directly or indirectly, to any elected official, officer, or employee of the State, County, or City of money or any other thing of value to obtain payment or the award of this contract. NO\0 ED IWA111k,, C Cgntr etor or Supplier Subscribed and sworn to before me this Z 1 day of AL�)GjJs 1 �otary Public Commission# 2-20©1,S,S My Commission Expires! 3 - 3 - 30 Architect, Engineer or other Supervisory Official Subscribed and sworn to before me this day of Notary Public Commission # My Commission Expires: 6�;-pS1y PUB,,9Oq C W 22002965 s NOTE: Strike out words not appropriate and sign appropriate signature line. Architect, Engineer approval is not required for Contractor or Supplier Affidavit. Print Form CONTRACTOR'S FINAL RELEASE AND WAIVER OF LIEN Project/ Owner Contractor Project: 116th and Mingo Grading Project Name: Ground Level Construction, LLC Address: 200 South Main Owasso OK 74055 City Owner: City of Owasso State Zip Code TO ALL WHOM 1T MAY CONCERN: Address: 1250 W 420 Rd Adair OK 74330 City Contractor Licence: state Zip Code Contract Date: 2 / 17 /2026 For good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the undersigned Contractor hereby waives, discharges, and releases any and all liens, claims, and rights to liens against the above -mentioned project, and any and all other property owned by or the title to which is in the name of the above -referenced Owner and against any and all funds of the Owner appropriated or available for the construction of said project, and any and all warrants drawn upon or issued against any such funds or monies, which the undersigned Contractor may have or may hereafter acquire or possess as a result of the furnishing of labor, materials, and/or equipment, and the performance of Work by the Contractor on or in connection with said project, whether under and pursuant to the above -mentioned contract between the Contractor and the Owner pertaining to said project or otherwise, and which said liens, claims or rights of lien may arise and exist. The undersigned further hereby acknowledges that the sum of Fifteen thousand two hundred fortv nine & 07/100 Dollars ($15,249.07 ) constitutes the entire unpaid balance due the undersigned in connection with said project whether under said contract or otherwise and that the payment of said sum to the Contractor will constitute payment in full and will fully satisfy any and all liens, claims, and demands which the Contractor may have or assert against the Owner in connection with said contract or project. Witness to Signature: �f Dated this Z (� day of A L)&Vs ( 20 2Z 61-90VAld (ll�vCt-. bbc, Contractor By: of Title: M�y.PG I vG M%Md�✓L Page 1 of 1 TO: The Honorable Mayor and City Council FROM: Erin Shaw, Community Center Manager SUBJECT: Pelivan Transit Agreement Renewal DATE: August 28, 2026 BACKGROUND: Pelivan Transit is a demand -response transportation service operated by the Grand Gateway Economic Development Association. Pelivan Transit is a non-profit organization operating primarily on funding from government and corporate entities, including federal and state grants. Pelivan Transit focuses on providing transportation to individuals who do not consistently have a private means of transportation. Pelivan Transit began operations in Owasso on December 21, 2007, following City Council's action to approve a one-year agreement for transportation services between the City of Owasso and Grand Gateway in the amount of $41,975.00. Following a surge in the price of fuel, the City's contribution increased in the second year of operation to $49,393.00, and remained the some through 2013. The City's annual contributions for FY 2014 through FY 2022 were $51,000.00. To accommodate a portion of the increase in operating costs, including a rise in fuel costs, increased maintenance costs, and a pay increase for maintenance, drivers, and dispatchers, the FY 2023, FY 2024, FY 2025, and FY 2026 agreements were $60,475.00. For FY 2027, Pelivan Transit is again requesting $60,475.00 from the City of Owasso to cover the local match. FUNDING: Funds for this service are included in the FY 2026-2027 Budget. RECOMMENDATION: Staff recommends renewal of the Purchase of Service Agreement between the City of Owasso and Grand Gateway Economic Development Association (Pelivan Transit), in the amount of $60,475.00 and authorization to execute all necessary documents. ATTACHMENT: Proposed Pelivan Transit Purchase of Service Agreement I U 11i , 'i 5: i ti'i 93 rand Gateway Fax: (91Sh ; Economic DevelopineW Assocldtion May 11,2026 Chris Garrett, City Manager City of Owasso P.O. Box 180 Owasso, OK. 74055 Dear Mr. Garrett: Thank you for your continued support of public transit. This is to notify you in writing that Grand Gateway E.D.A./Pelivan Transit is requesting budget funding for FY- 2027 for demand response/on-demand public transportation for the City of Owasso. Attached is a detailed FY-2026 budget report for your review. Listed below is the ridership data for the City of Owasso for the Monday through Friday DEMAND RESPONSE FY18 FY-19 FY-20 FY-21 FY-22 FY-23 FY-24 FY-25 Passenger Tris 10,732 12,395 11,698 11,303 11,965 11,978 12,796 12,726 Elderly Trips 6,855 7,331 6,608 6,678 6,344 4,398 5,268 5,492 Disabled Trips 5,542 5,986 5,089 5,486 4,827 3,439 3,336 3,306 Veteran 558 663 698 Our request will remain at the amount of $60,475 for continued support of Administration and Operational costs for three (3) vehicle operation to the City of Owasso and surrounding areas for FY- 2027. Hours of operation: Monday through Friday from 8:00 pm to 4:30 pm. PICK Transportation offering on demand/curb to curb option Monday -Thursday from 5:00 pm to 9:00 pm, Friday from 5:00 pm to 10:00 pm, and Saturday from 10:00 am to 2:00 pm. A full-time dispatcher will remain available during all open business hours at Pelivan Transit's Big Cabin headquarters to support scheduling, coordination, and customer service. Grand Gateway EDA financial department is available for budgetary questions or comments. Sincerel Errin Clocker Executive Director, GGEDA (9181 78:3.5793 rand Gateway F:xx: (9181 78:3-5786 Economic Development Assoclalion Purchase of Service Agreement This agreement establishes a Purchase of Service Agreement made and entered into on the 1st day of September , 2026, between the City of Owasso and Grand Gateway Economic Development Association dba Pelivan Transit regarding the financial assistance to the Association for the operation of a demand -response Public Transportation System operated by Pelivan Transit for FY-2027. Whereas, the City of Owasso and area business leaders have identified certain community needs and set certain goals for the economic development of the community. Whereas, there is a need to implement programs for the City of Owasso to meet a need to provide services to attract and serve the elderly and retirees in order to become a more desirable retirement community, as well as providing a much needed service to all citizens of the community; Whereas, the Grand Gateway Economic Development Association is operating a Transportation Program established under the Oklahoma Department of Transportation Section 5311 Transportation Program which will provide public transportation for the citizens of Owasso and has requested the City to assist in financing this program. Whereas, Grand Gateway's Pelivan Transit will assign three (3) vehicles with drivers, and one (1) dispatcher for the City of Owasso located at the Pelivan Transit headquarters in Big Cabin, Oklahoma for the transportation needs of the citizens of Owasso and the surrounding area commencing October 1, 2026 through September 30, 2027 to operate the demand-response/on-demand city and variable distance routes from 8:00 a.m. to 4:00 p.m. Monday through Friday, with PICK Transportation operating 5:00 p.m.- 9:00 p.m. Monday- Thursday, 5:00 p.m: 10:00 p.m. Friday, and 10:00 a.m.-2:00 p.m. Saturdays with the exception of the dates listed below: New Years Day Martin Luther King, Jr. Day Memorial Day Independence Day Pelivan Safety Training Day Labor Day Veterans Day Thanksgiving Day (two days) Christmas Day (two days) Juneteenth FEDERAL/STATE ASSISTANCE: - The Pelivan Transit, CONTRACTOR and the City of Owasso are particularly advised that the exeution and continuance of the AGREEMENT is contingent upon receipt of financial assistance from the Federal and State levels. This AGREEMENT will terminate if the Federal funding is discontinued. The State assumes no responsibility to fund this program if there is a failure of Federal Funding. CONTINUING LOCAL ASSISTANCE_ This AGREEMENT is for the period indicated above and is subject to early renewal by the governing body of the City of Owasso. INSURANCE: Grand Gateway Economic Development Association, d/b/a Pelivan Transit, shall maintain liability insurance on all vehicles covered by this AGREEMENT with limits of liability in the amount of One Million Five Hundred Thousand and no/100 dollars ($1,500,000.) for any number of claims arising out of a single occurrence or accident, and shall provide proof of coverage to the City of Owaso when requested. Whereas, the terms of this letter of agreement may be changed only through mutual agreement by both parties. E er, ecutive Dire or Grand Gateway E.D.A P.O. Drawer B Big C OK. 7 32 YaL4 Direct r Sign d before me this day of ��, 2026 'lit L•L(,'] I o ary My Commission Expires: Z-p °�oo,,,..i......... 1tP. MAR ti. 02�4.�,QTPItr'`Q. 24012967 3 c ? Qp 1tl1d28; G3 /IlbnnnnnPa Chris Garrett, City Manager City of Owasso P.O. Box 180 Owasso, OK 74055 City Clerk Signed before me this day of 2026 Notary My Commission Expires: / Sd gevl peaple•Revl Cllvrvclx•WVI Gommunlly TO: The Honorable Mayor and City Council FROM: H. Dwayne Henderson, P.E., City Engineer SUBJECT: Engineering Amendment No.] - East 86th Street North, North Main Street to North Garnett Road Widening Project DATE: August 28, 2026 I-LNi:(H;Z•19FI•A • In January 2025, the City Council approved an engineering agreement with Hudson Prince Engineering & Inspection, PLLC., of Owasso, Oklahoma, to design the East 86th Street North, North Main Street to North Garnett Road Widening Project. • The original contract was negotiated and awarded without utility relocation services, since the impact on utilities wouldn't be known until after final lane orientation. • Final lane orientation has been established and water lines will need to be relocated in two (2) locations. • Engineer provided geotechnical exploration with their design. However, inconsistent results are requiring additional test holes to determine needed treatment (if any) of the existing subgrade. • Engineering Amendment No. 1 proposes to compensate Hudson Prince Engineering & Inspection, PLLC., for the additional services associated with the changes mentioned above. FUNDING: Funding is available in the Capital Improvements Fund. RECOMMENDATION: Staff recommends approval of Amendment No. 1 in the amount of $74,800.00 for additional engineering services related to the intersection improvement project, and authorization to execute all necessary documents. ATTACHMENTS: Amendment Location Map AMENDMENT NO.1 TO THE AGREEMENT FOR ENGINEERING SERVICES FOR THE CITY OF OWASSO, OK EAST 86TH STREET FROM MAIN STREET TO NORTH GARNETT ROAD THIS AMENDMENT, made and entered into this 1�t day of September, 2026 between the CITY OF OWASSO, Oklahoma, a Municipal Corporation, of Oklahoma, hereinafter referred to as CITY, and Hudson Prince Engineering & Inspection, PLLC., hereinafter referred to as ENGINEER; WITNESSETH: WHEREAS, CITY and ENGINEER entered into an AGREEMENT, dated January 21, 2025, under which the ENGINEER was to provide professional services for engineering design, hereinafter referred to as the PROJECT, and WHEREAS, CITY requires certain professional services in connection with the PROJECT, hereinafter referred to as the SERVICES; and, WHEREAS, ENGINEER, is prepared to provide such SERVICES; WHEREAS, funding is available for the PROJECT through the City of Owasso Capital Improvement Budget; NOW THEREFORE, in consideration of the promises contained herein, the parties hereto agree as follows: 1. SERVICES TO BE PERFORMED BY ENGINEER. ENGINEER shall perform the SERVICES described in Attachment A, SCOPE OF SERVICES which is attached hereto and incorporated by reference as part of this AMENDMENT. 2. COMPENSATION. CITY shall pay ENGINEER in accordance with Attachment B, COMPENSATION which are attached hereto and incorporated by reference as part of this AMENDMENT. All other terms and conditions of the AGREEMENT for engineering services for the City of Owasso, Oklahoma, EAST 86TH STREET FROM MAIN STREET TO NORTH GARNETT ROAD shall remain in full force and effect. IN WITNESS WHEREOF, the parties have executed this AGREEMENT in multiple copies on the respective dates herein below reflected to be effective on the date executed by the Mayor. APPROVED: ENGINEER Hudson Prince Engineering & Inspection, PLLC President Date: CITY OF OWASSO. OKLAHOMA Heather Stewart, Deputy City Clerk Dr. Paul Loving, Mayor Date: September 1. 2026 APPROVED AS TO FORM: Julie Lombardi, City Attorney AMENDMENT NO.1 TO THE AGREEMENT FOR ENGINEERING SERVICES FOR THE CITY OF OWASSO, OK EAST 86TH STREET FROM MAIN STREET TO NORTH GARNETT ROAD Scope of Services Attachment A A. Basic Services of ENGINEER. The basic services of the ENGINEER shall be amended to include the following tasks: A.I. Additional Geotechnical Investigation: A.1.1. This amendment provides for additional geotechnical services to verify the existing asphalt pavement thickness within the project limits. A.1.2 Three additional pavement cores will be taken at various locations along the asphalt section of 86th St. (See Appendix A for map of approximate locations). A.1.3 The information obtained from these borings will be used to confirm existing pavement section thicknesses and support the final design decision to mill and overlay or full depth replacement of the pavement structure. The lump sum fee for these services is $3,800. The fee includes: • Traffic control required for field operations • Mobilization and drilling/coring services • Pavement coring to verify asphalt thickness • Engineering oversight and field coordination • Laboratory review and documentation of pavement thickness • Summary memorandum/reporting of findings • Project management and administrative support A.2. Waterline Relocation Services: A.2.1 In addition, this amendment is being executed to add the preparation of waterline relocation plans to the Scope of Services. A.2.2 The potential need for these services was identified in the original Agreement and contemplated as a future amendment upon confirmation of the project requirements. With the need for relocation of the existing 12-inch waterline now established, and potential relocation of the existing 8-inch waterline to be performed only as needed if determined to be in conflict with the proposed improvements, the parties agree to incorporate these services into the contract in accordance with the attached revised scope and fee. Below is a summary of tasks anticipated as part of the waterline relocation. A.2.2.1 Review available survey, roadway plans, drainage design, right-of-way, utility records, and other project information to confirm waterline conflicts and relocation limits, including whether the existing 8-inch waterline is in conflict and requires relocation. A.2.2.2 Develop conceptual relocation alignments for the existing 12-inch waterline and, if determined to be in conflict, the existing 8-inch waterline, including preliminary tie-in locations, sequencing considerations, and construction cost estimates. A.2.2.3 Evaluate impacts to existing valves, hydrants, services, meters, pressure - reducing valves, check valves, and other water system appurtenances. A.2.2.4 Prepare preliminary waterline plans and profiles, details, specifications, bid items, quantities, and cost estimates. A.2.2.5 Coordinate the waterline design with roadway, storm drainage, traffic, utilities, and proposed easement improvements. A.2.2.6 Prepare 90% and final waterline construction documents for incorporation into the roadway construction package. A.2.2.7 Prepare and submit required ODEQ permitting documents and address agency review comments through approval. A.2.2.8 Provide bidding support, including participation in the pre -bid meeting, responses to bidder questions, and preparation of waterline -related addendum content. A.2.2.9 Provide limited construction -phase engineering support, including submittal/shop drawing reviews, responses to RFls, and design clarifications. A.2.2.10Prepare record drawings based on contractor -provided markups and survey information. AMENDMENT NO.1 TO THE AGREEMENT FOR ENGINEERING SERVICES FOR THE CITY OF OWASSO, OK EAST 86TH STREET FROM MAIN STREET TO NORTH GARNETT ROAD Compensation Attachment B B.1 Total Compensation For the work under this AMENDMENT the total maximum billing including direct costs and subconsultant services shall be Seventy-four Thousand, eight hundred Dollars and 00/100 ($74,800.00), which amount shall not be exceeded without further written authorization by CITY. The ENGINEER acknowledges the following summary of modifications to the Fee Schedule as stated in the original Contract and modified by this AMENDMENT. Original Contract Amount Supplement: $379,197.00 Geotechnical $3,800.00 Water Line Relocation Plans $71,000.00 Total Amended Contract Amount $74,800.00 Total 5 $453,997.00 A F- w �y )eoy� ) QO --r' Wil4uoN t7. - i LI I ,- i J' ~ Z L' O Ct -T c �• • - - � -w -r d:Y d1�F.-.C'�.� - ..nC+155! --- -- 11LON Aa i y r I aepaO ua-I-ON + , it . t �k 4o19 41joN .. Z kvir AT ic CO M9� J i4 A rs � i ;aaa�g uleW - 4 TO: The Honorable Mayor and City Council FROM: H. Dwayne Henderson, P.E., City Engineer SUBJECT: Right -of -Way Service Agreement - Universal Field Services, Inc. - East 86th Street North and North 161s' East Avenue Intersection Improvements DATE: August 28, 2026 BACKGROUND: • March 19, 2024, the City Council approved an agreement for engineering services with Kimley-Horn and Associates, Inc. • July 17, 2026, staff received right-of-way and easement documents for 7 needed parcels • July 27, 2026, staff met with Universal Field Services, Inc. and negotiated proposed services and fees to obtain the needed right-of-way and easement AGREEMENT/SCOPE OF WORK: Staff received a formal service agreement from Universal Field Services, Inc. and following is the proposed scope of work for right-of-way services: • Order and review appraisals; • Order and review title reports; • Survey right-of-way and easement as necessary; • Make initial contact with property owner; • Offer a donation letter to each property owner (in lieu of payment); • Assist City with offers for right-of-way and easements; • Work with City staff regarding any changes affecting the parcels; • Keep staff informed of all negotiations, contacts, and documentation; • File all necessary documents at the courthouse. The proposed fee for services is not to exceed an amount of $71,800.00 which includes appraisals, title reports, survey and land acquisition services. FUNDING: Funding for the land acquisition services is included in the project budget in the Capital Improvements Fund. RECOMMENDATION: Staff recommends approval of the Service Agreement for right-of-way and easement acquisition with Universal Field Services, Inc, of Tulsa, Oklahoma, in an amount not to exceed $71,800.00, and authorization to execute all necessary documents. ATTACHMENTS: Location Map Service Agreement SERVICE AGREEMENT THIS SERVICE AGREEMENT (this Agreement") dated as of the 1st day of September, 2026, (the "Effective Date") is made and entered into by and between Universal Field Services, Inc., an Oklahoma corporation ("Universal") and City of Owasso, Oklahoma, ("Client"). Universal and Client are also sometimes referred to herein individually as a "Party" and collectively as the "Parties". WHEREAS, Client desires to engage Universal for the performance of work and/or for the provision of services, which may include the furnishing of labor, equipment, vehicles, instruments, materials, supplies, or other products as more particularly described herein (collectively "Services"); and WHEREAS, Universal is in the business of performing Services, and desires to perform Services for Client in accordance with the terms and conditions of this Agreement. NOW, THEREFORE, in consideration of the premises and the mutual promises contained herein, the Parties agree as follows: 1. Term. The term of this Agreement shall commence upon the Effective Date and shall continue in full force and effect until terminated by either Party upon thirty (30) days prior notice to the other Party; provided, that neither Party shall be relieved of any of its respective obligations and liabilities arising hereunder prior to the effective date of any such termination. 2. Scope of Agreement. This Agreement supersedes all prior service agreements, subcontract agreements and similar agreements covering Services to be performed by Universal for Client. Unless otherwise agreed to in writing by the Parties, this Agreement shall also govern any Services being provided by Universal to Client as of the Effective Date. 3. Work Requests and Change Orders. (a) Work Requests. When Client desires Services to be performed by Universal, Client shall give Universal a request for such Services. The request shall be in the form of a written work request, purchase order, or other written document (each, along with any appropriately issued Change Order, a "Work Request"). Upon agreement between Client and Universal regarding the specific terms of the Work Request, Universal shall thereafter commence the performance of the Services in accordance with the terms and conditions of the Work Request and this Agreement. Unless otherwise agreed in the Work Request, Universal shall provide all labor, maintenance, supervision, and all equipment, materials, supplies, instruments, vehicles, and facilities needed to perform the Services in accordance herewith. (b) Change Orders. Client may during the performance of any Services make changes to the Services as described in the Work Request without invalidating this Agreement or such Work Request by providing Universal with a written authorization (a 1015-0001 "Change Order") from Client. All such Change Orders will become a part of the applicable Work Request. (c) Time of Performance. Universal shall initiate Services upon notice by Client to do so and shall exert all commercially reasonable efforts to complete all of the Services by the date set forth in the applicable Work Request. 4. Compensation. Client shall pay Universal the fee agreed upon in the Work Request by Client and Universal (the "Fee"). In the event of termination prior to completion of the Services, Client shall pay Universal for Services performed up to the effective date of termination (based upon the amount of Services completed prior thereto) except to the extent any amounts owed are being contested in good faith by Client. Unless otherwise mutually agreed to in writing, the Fee shall be inclusive of all sales, use and other taxes, which shall be the sole responsibility of Universal. 5. Billing and Payment. (a) Invoices. In accordance with the Fee set forth in the Work Request, Universal shall submit invoices to Client within fifteen (15) days after the end of any month in which Universal performed Services hereunder, along with appropriate documentation supporting the invoiced charges. Universal shall also furnish satisfactory written evidence that all bills for labor and material for which Universal is responsible in connection with its performance of the Services have been paid. (b) Payment. Except as may otherwise be set forth in the applicable Work Request, Client shall pay such invoices net thirty (30) days after its receipt thereof, provided that (i) the invoice conforms to the requirements specified in this Article 5; and (ii) Client has been furnished all data that may have been requested by it under the terms of this Agreement and the applicable Work Request. 6. Record Keeping and Audit. Universal shall keep accounting books, records, receipts, time logs, etc. related to its performance of the Services and any expenses charged to Client hereunder in accordance with commonly accepted accounting and industry practices and shall retain such records for a period of at least three (3) years following completion of the Services. Client and its designated representatives shall have the right during normal business hours to inspect, copy, and audit the records of Universal pertaining to the Services rendered hereunder and/or the accuracy of any invoice or payment. Independent Contractor. (a) Status of Parties. It is understood and agreed that Universal is an independent contractor in the performance of each and every part of this Agreement, and that Universal's employees shall be subject to Universal's sole and exclusive supervision, direction, and control, and shall not be deemed, in fact or in law, to be employees of Client. Universal shall have no authority to represent or bind the Client or its parent, subsidiaries, or affiliates. (b) Universal's Workers. Client may, upon verbal notice to Universal (with written notification to follow), demand from time to time that Universal immediately remove any or all of Universal's employees from servicing this Agreement. Universal shall promptly replace the individual(s) for the remainder of the assignment. It is expressly agreed that neither Universal nor any of Universals employees shall be entitled to any Client benefits normally extended by Client to its own employees and that the Fee is the total consideration payable hereunder. 8. Liability and Indemnity. In those matters in which a Party is required to indemnify the other Party, the indemnifying Party shall release, protect, defend, indemnify, and hold harmless the indemnified Party and its Group (as defined below) from and against any and all Claims (as defined below) against the indemnified Party or any member of its Group, and shall pay all costs, expenses, fines, penalties, and interest incidental thereto and judgments resulting therefrom (including, without limitation, court costs and reasonable attorneys' fees incurred in the defense of any such Claims). (a) Definitions. (i) "Claims" shall mean any and all losses, expenses, costs, damages, liabilities, claims, demands, liens, causes of action, suits, judgments, settlements, regulatory proceedings, citations, orders, decrees, and taxes, of any nature, kind, or description (including without limitation, reasonable attorney fees, court costs, fines, penalties, interest, cleanup, remediation, debris removal, and well control) that may be brought or asserted against an indemnitee by any person or legal entity whomsoever. (ii) "Client Group" shall include Client, its parent, subsidiaries, and affiliates, and its and their owners, partners, joint venturers, contractors, and subcontractors (other than Universal and its contractors and subcontractors), and entities for whom Client is performing services, and the owners, shareholders, directors, officers, employees, agents, representatives, and invitees of all the foregoing. (iii) "Universal Group" shall include Universal, its parent, subsidiaries, and affiliates, and its and their owners, co -lessees, partners, joint venturers, contractors, and subcontractors, and the owners, shareholders, directors, officers, employees, agents, representatives, and invitees of all the foregoing. (b) Indemnification by Universal. Universal shall protect, defend and indemnify Client Group from and against all claims that arise from or are related to the Services performed under this Agreement or any Work Request and that are caused by or arise from the gross negligence or willful misconduct of Universal Group resulting in bodily injury, death or property loss or damage. 7 (c) Indemnification by Client. Client shall protect, defend and indemnify Universal Group from and against all claims that arise from or are related to this Agreement or any Work Request and that are caused by or arise from the gross negligence or willful misconduct of Client Group resulting in bodily injury, death or property loss or damage. (d) Joint or Concurrent Negligence. If a claim or cause of action of the nature described in Section 8(b) or 8(c) above of this Article 8 arises out of joint or concurrent gross negligence or joint or concurrent willful misconduct of Universal Group and Client Group, each Party shall indemnify the other Party to the extent of the indemnifying Party's or its Group's gross negligence or willful misconduct. Neither Client nor Universal shall be obligated to indemnify the other Party or its Group for any cause of action arising from the sole gross negligence of the indemnified Party or its Group. (e) Conformity to Applicable Law. The indemnity obligations established under this Article 8 shall conform to any limits established by applicable law but otherwise shall be without monetary limit and without regard to whether the indemnitor may be strictly liable. (f) Participation. The indemnified Party shall have the right, at its option and at its sole expense, to participate in the defense of each such Claim. (g) Enforceability Amendment. To the extent permitted by applicable law, the indemnity and insurance provisions contained herein shall be liberally construed. Universal and Client agree that said indemnities shall be supported by insurance with minimum limits not less than the amounts required under Article 9 below; otherwise, the types and amounts of insurance required herein shall in no way limit either Party's indemnity obligations as stated above. If either the limit or extent of the indemnities or the insurance requirements hereunder is found to exceed the maximum limit or coverage permissible under applicable law, the subject indemnities and/or insurance requirements shall automatically be amended to the extent necessary to make them enforceable. (h) Notice; Attorney Fees. Each Party shall notify the other Party of any Claim that may be presented to or served upon it arising out of or as a result of Services performed hereunder, affording such other Party full opportunity to assume the defense of such Claim and to protect itself under the obligations of this Agreement. In the event that the defense and indemnity of the indemnitee under the applicable indemnity provisions herein is tendered to the indemnitor and the indemnitor denies or otherwise does not unconditionally accept the tender, then in addition to the indemnity and costs of defense owed by the indemnitor, the indemnitor shall also be obligated to pay all costs and expenses, including reasonable attorney fees, incurred by the indemnitee in pursuing its claim for indemnity against the indemnitor. 4 9. Insurance. (a) During the term of this Agreement, Universal agrees to maintain in full force and effect during the term of this Agreement, at Universal's sole cost and expense, insurance of the types and in the minimum amounts provided for below: (i) Workers' Compensation and Employer's Liability Insurance with coverage limits of not less than $1,000,000 per occurrence, and workers' compensation insurance satisfying the legal requirements of each state or location in which Services are to be performed, including an alternative employer/borrowed servant endorsement. (ii) Commercial General Liability Insurance, including bodily injury and property damage, with minimum limits, not less than $1,000,000 per occurrence. (iii) Automobile Liability Insurance with minimum limits not less than $1,000,000, and including bodily injury, property damage, and contractual auto liability, for all owned, hired and non -owned vehicles that will be used in the performance of Services hereunder. (iv) If any Work Request requires the independent rendering or independent implementation of any professional service, Universal shall provide professional liability insurance with a minimum limit of $5,000,000 per occurrence/$5,000,000 annual aggregate. (v) Such other insurance coverages as may be required pursuant to the applicable Work Request. (b) All insurance policies related to the Services shall: (i) provide a minimum of thirty (30) days' notice to Client prior to cancellation or material change, (ii) except for Workers' Compensation coverage, name Client Group as an additional insured without respect to any limit in the insurance policy, (iii) contain a waiver of subrogation as to Client Group, and (iv) be considered primary insurance in relation to any other insurance providing coverage to any member of Client Group. The cost for any and all deductibles in Universal's insurance shall be solely for the account of Universal. (c) Universal shall furnish Client with certificates of insurance evidencing the insurance required herein. In the event that Universal fails to provide Client with such certificates, Client has the right, but not the obligation, after five (5) days written notice to Universal, to obtain insurance on behalf of Universal, and to charge the cost to Universal. 10. Liens. Universal agrees to pay all just Claims for labor and/or materials furnished to Universal in connection with the performance of Services hereunder, and to allow no lien or charge for same to be filed against or fixed upon any property of Client Group or of 9 any customer of Client. Universal agrees to release, defend, indemnify and hold harmless Client Group from and against any and all such Claims and liens (including, without limitation, any legal or other fees incurred by the Client Group to have such claims and liens removed or satisfied, including investigation thereof). 11. Taxes and Claims. Notwithstanding anything herein to the contrary, Universal shall be responsible for and pay all taxes and duties levied or assessed by any governmental authority in connection with or incident to the performance of any Services under this Agreement. Universal shall release, defend, indemnify and hold harmless Client Group from any and all Claims for all income, sales, use or any other taxes assessed or levied by any governmental authority against Universal or its subcontractors or against Client for or on account of any transaction contemplated hereby. 12. Confidentiality. (a) Definitions. (i) "Confidential Information" means all Business Information and Technology Information as defined below. (ii) "Business Information" means all information relating to the disclosing Party's business operations, assets and/or financial condition including, without limitation: all business plans, marketing strategies, financial statements and balance sheets, books and records, costs, pricing and pricing strategies, and other financial information; the identity of all actual and potential customers, consultants and employees, suppliers, manufacturers, dealers, resellers and distributors; all mailing lists, account information, and customer records; and all contracts, including the terms, conditions and status thereof. (iii) "Technology Information" means all information relating to technology owned, licensed or otherwise controlled by the disclosing Party, including, without limitation: all technical knowledge, data, data model(s), inventions, discoveries, product designs, capabilities and specifications, processes, procedures and concepts, including those incorporated in or manifested or represented by any product; all computer programs (both source and object codes), their organization, structure, sequence, logic, coherence, look and feel, subroutines, algorithms, formulas, design, concept and know-how; all written materials, instruction manuals, blueprints, schematic drawings, technical and/or design specifications, and design criteria; and all unpublished or draft patent applications, and all disclosures and other information contained therein. (b) Scope of Obligation. The Parties agree to maintain the confidentiality of the Confidential Information and to protect as a trade secret any portion of the other Party's Confidential Information by preventing any unauthorized copying, use, distribution, 3 installation or transfer of possession of such information. Each Party agrees to maintain at least the same procedures regarding Confidential Information that it maintains with respect to its own Confidential Information, but in no event less than a reasonable standard of care. Without limiting the generality of the foregoing, neither Party shall permit any of its personnel to remove any proprietary or other legend or restrictive notice contained or included in any material provided by the disclosing Party and the receiving Party shall not permit its personnel to reproduce or copy any such material except as expressly authorized hereunder. A Party's Confidential Information may only be used by the other party in order to fulfill its obligations under this Agreement. (c) Exceptions. Confidential Information shall not include any information that: (a) is already known to the receiving Party or its affiliates, to be free of any obligation to keep it confidential; (b) is or becomes publicly known through no wrongful act of the receiving Party or its affiliates; (c) is received by the receiving Party from a third party without any restriction on confidentiality; (d) is independently developed by the receiving Party or its affiliates; (e) is disclosed to third parties by the disclosing Party without any obligation of confidentiality; or (f) is approved for release by prior written authorization of the disclosing Party. (d) Residual Rights. Each Party acknowledges that the other may, as a result of its receipt of or exposure to the other party's Confidential Information, increase or enhance the knowledge and experience retained in the unaided memories of its directors, employees, agents or contractors. Notwithstanding anything to the contrary in this Agreement, each Party and its directors, employees, agents, or contractors may use and disclose such knowledge and experience in such Party's business, so long as such use or disclosure does not involve specific Confidential Information received from the other Party. The disclosing Party will not have rights in such knowledge and experience acquired by the recipient Party, nor rights in any business endeavors of the recipient Party which may use such knowledge and experience, nor rights to compensation related to the recipient Party's use of such knowledge and experience. (e) Irreparable Harm. Both parties acknowledge that any use or disclosure of the other Parry's Confidential Information in a manner inconsistent with the provisions of this Agreement may cause the non -disclosing Party irreparable damage for which remedies other than injunctive relief may be inadequate, and both Parties agree that the non - disclosing Party may request injunctive or other equitable relief seeking to restrain such use or disclosure without the necessity of proving actual harm or posting bond. 13. Compliance with Laws. In the performance of the Services, Universal shall comply, and shall require each of its employees, agents, representatives, subcontractors, and invitees to comply, with the requirements of any and all applicable laws, regulations, rules, and orders of any governmental body having or claiming to have jurisdiction over the performance of Services under this Agreement. 14. Governine Law; Venue; Attorney Fees. To the maximum extent permitted by law, the laws of the State of Oklahoma (without regard to any conflicts -of -law rules which 7 would direct or refer to the laws of a different jurisdiction) shall govern the validity, construction, and enforcement of this Agreement and the rights and obligations of the Parties hereunder. The Parties agree that venue for any litigation between the Parties may be in any state or federal court of competent jurisdiction in Tulsa County, Oklahoma and the Parties shall submit to personal jurisdiction in Tulsa County, Oklahoma; provided, however, that the foregoing shall not be construed to limit the rights of a Party to enforce a judgment or order from such court in another jurisdiction. The prevailing Party in any dispute hereunder, in addition to actual damages and any other legal or equitable remedies to which it may be entitled, shall be entitled to recover reasonable attorney fees and costs from the non -prevailing Party. 15. Notices. All notices required or permitted to be given hereunder (except Work Requests and as may be otherwise agreed in writing by Client and Universal) shall be in writing. Notices shall be given in person, or sent by courier, mail or facsimile to the Party to be notified and to the attention of the appropriate representative of the Party at the address set forth below, or such other address as may be designated ten (10) days prior thereto by notice to the other Party. Notices shall be deemed given when received by the Party to be notified; provided, however, that notices received after 5:00 PM or on a non -business day shall be deemed to be given the following business day; and provided further, that if notices cannot be given after reasonable effort at such address, notices shall be deemed constructively given three (3) days after being deposited in the United States mail, postage prepaid. If to Client: City of Owasso 10102 E 116th St N. Owasso, OK 74055 Attn: Roger Stevens Telephone: (918) 272-4959 Fax: (918) 272-4996 Email: rstevens(a,cityofowasso.com 16. Miscellaneous. If to Universal: Universal Field Services, Inc. 6737 S. 85w East Ave. Tulsa, OK 74133 Attn: Douglas R. Benson Telephone: 918-494-7600 Fax: 918-494-7650 Email: dbenson@ufsrw.com (a) Entirety. This Agreement sets forth the entire and complete agreement of the Parties as to the subject matter hereof, and supersedes any and all proposals, negotiations, and representations of the Parties prior to the execution hereof, including without limitation, prior drafts of this Agreement. (b) Amendments. No amendment, or modification of this Agreement, or any additional terms and conditions, shall be valid unless evidenced in a writing specifically identifying this Agreement and signed by a duly authorized representative of the Parties hereto. (c) Conflicts. In the event of a conflict between the terms and conditions of this Agreement and any subsequent documents, including without limitation, Work Requests, field work orders, work tickets, purchase orders, confirmations, invoices, statements, published rate or price schedules, or any other documents used by either 8 Party in the normal course of business, the terms and conditions of this Agreement shall prevail unless express reference is made therein to amending specific provisions of this Agreement and the same is signed by both Parties. (d) Force Majeure. Neither Party hereto shall be considered in default in the non-perfonnance of its obligations hereunder to the extent that the performance of any such obligation is prevented or delayed by any cause, existing or future, which is beyond the reasonable control of such party. Time extensions for performance of Services by Universal shall be granted equivalent to such time of non-performance as a result of the force majeure. (e) Assignment. Universal shall not assign this Agreement, nor subcontract the whole or any part of the Services to be performed by Universal hereunder, without Client's prior written consent, which consent shall be at the sole discretion of the Client. Any such assignment shall be made subject to all the terms and conditions of this Agreement. (f) Waiver. No benefit, right or duty provided by this Agreement shall be deemed waived unless the waiver is reduced to writing, expressly refers to this Agreement, and is signed by both Parties. The waiver of one instance of any act, omission, condition, or requirement shall not constitute a continuing waiver unless specifically so stated in the aforesaid written waiver instrument. (g) Survival. The provisions of this Agreement which are intended to extend beyond its termination, including without limitation, the liability, indemnity, and confidentiality provisions, and the provisions applicable to the enforcement of those provisions and/or the enforcement of rights and obligations incurred hereunder which are not fully discharged prior to the termination of this Agreement, shall survive termination, to the extent necessary to effect the intent of the Parties and/or enforce such rights and obligations. (h) Partial Invalidity. In the event any provision (or portion thereof) of this Agreement is inconsistent with or contrary to any applicable law, rule, or regulation, said provision (or portion thereof) shall be deemed to be amended to partially or completely modify such provision or portion thereof to the extent necessary to make it comply with said law, rule, or regulation, and this Agreement as so modified, shall remain in full force and effect. If necessary, this Agreement shall be deemed to be amended to delete the unenforceable provision or portion thereof, in which event such invalidity or unenforceability shall not affect the remaining provisions or application thereof which can be given effect without the invalid portion or application. [signature page follows] E IN WITNESS WHEREOF, each of the patties hereto have caused this Agreement to be executed by its duly authorized officer as of the Effective Date. CLIENT: City of Owasso, Oklahoma By: Name: Dr. Paul Loving Title: Mayor UNIVERSAL: Universal Field Services, Inc. YXj Name: Matthew R, Land Title: Chairman / President [Signature Page to Service Agreement] WORK REQUEST Project: J/P: 061298604 - 86th St. N & N 161 st E Ave Intersection Project UFS Project Number: In accordance with the terms and conditions of the Service Agreement (the "Agreement") referenced above between Universal and Client, Client hereby authorizes Universal to perform the following Services, all of which shall be performed pursuant to the terms of the Agreement. Description of Scope of Services: See attached Proposal Schedule: TBD For the performance of the described Services, Client will compensate Universal on the following basis: See attached Proposal Project representatives: Client: City of Owasso, Oklahoma Attn: Roger Stevens, Public Works Director Client invoices will be sent to: Attn: Roger Stevens Public Works Director rstevens a cityofowasso.com Universal: Attn: Nikki Patterson, SR/WA-TN, RW-URAC R/W-NAC / Project Manager npatterson n ufsrw.com Universal accepts this Work Request and will perform the Services in accordance with the terms hereof and the above referenced Agreement. CLIENT: City of Owasso, Oklahoma By: Name: Dr. Paul Loving Title: Mayor UNIVERSAL: Universal Field Services, Inc. Name: Matthew R. Land Title: Chairman / President Contractor Proposal City of Owasso, Oklahoma J/P 061298604 (86 St N and N 161 E Ave Intersection Project) PROJECT MANAGEMENT 7 Units of work for Appraisal @ $450.00 each = $3,150.00 7 Units of work for Acquisition@ $1,300.00 each= $9,100.00 7 Units of work for Acq. Assistant PM @ $450.00 each = $3,150.00 Units of work for Relocation @ $0.00 each = $0.00 Project Management Amount = $15,400.00 TITLE 7 Units of work for Title Reports @ APPRAISAL 7 Narrative Summary Appraisal Reports @ Units of work for Second Appraisals @ ACQUISITION Units of work Waiver Parcels @ 7 Units of work Appraisal Parcels @ Units of work BIA Parcels @ 7 Units of work Mortgage Releases @ RELOCATION Units of work Commerical Relocation @ Units of work Residential Relocation @ Units of work Personal Property Moves @ PROPERTY MANAGEMENT Project Management / Property Management SURVEY 7 Appraisal Staking @ Utility Staking @ Condemnation Staking $400.00 each = $2.800.00 Title Amount = $2,800.00 $2,250.00 each = $15,750.00 $0.00 each = $0.00 Appraisal Amount = $15,750.00 $0.00 each = $0.00 $3,250.00 each = $22,750.00 $0.00 each = $0.00 $800.00 each = $5,600.00 Acquisition Amount= $28,350.00 $0.00 each = $0.00 each = $0.00 each = $0.00 $0.00 $0.00 Relocation Amount= $0.00 $6,000.00 Property Management Amount = $6,000.00 $500.00 each = $3,500.00 $0.00 each = $0.00 $2,000.00 = $2,000.00 Survey Amount= $3,500.00 TOTAL PROJECT COST = $71,800.00 Universal Field Services, Inc. will only bill for those action items that are completed. If parcel count changes up or down, the cost will reflect these changes. 'The number of appraisals could be increased if additional parcels are added. Mortgage releases are estimated until Title Reports are created. Property Management fee includes drive out inspection, creation, and maintenance of the drive out report and maintenance of parcels until acquisition is complete. Mileage will be reimbursed at the current IRS rate at the time business miles are incurred. If Relocation is determined to be required, UFS will provide a BID. Condemnation staking prices are provided for your information but are not included in the TOTAL PROJECT COST listed above. TO: The Honorable Mayor and City Council FROM: Julie Trout Lombardi, City Attorney SUBJECT: Resolution 2026-15, retaining legal services to defend Officers Matthew Gregory and Baylor Pittinger, and authorization for payment of a legal defense, for Officers Matthew Gregory and Baylor Pittinger in the litigation styled Taylor Nichols v. City of Owasso ex rel Owasso Police Department, Matthew Gregory, an Owasso Police Officer, Baylor Pittinger, and Owasso Police Officer. 26-cv-00486- MTS DATE: August 28, 2026 BACKGROUND: On August 7, 2026, a lawsuit was filed by Plaintiff in the Federal Court - United States District Court for the Northern District of Oklahoma - against Officers Matthew Gregory and Baylor Pittinger alleging violations of constitutional rights, civil liberties, and deprivation of rights under color of law_ Service of process has not yet been made upon the officers. RECOMMENDATION: Staff recommends the City Council approve Resolution 2026-15, retaining Keith Wilkes and the firm of Hall, Estill for legal defense, and authorizing payment of a legal defense for Officers Matthew Gregory and Baylor Pittinger in the litigation styled Taylor Nichols v. City of Owasso ex rel Owasso Police Deoartment, Matthew Gregory. an Owasso Police Officer, Baylor Pittinger, an Owasso Police Officer, 26-cv-00486-MTS, Federal Court - United States District Court for the Northern District of Oklahoma. ATTACHMENT: Proposed Resolution 2026-15 CITY OF OWASSO, OKLAHOMA RESOLUTION NO. 2026-15 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, RETAINING LEGAL SERVICES TO DEFEND THE CITY OF OWASSO, AND OFFICERS MATTHEW GREGORY AND BAYLOR PITTINGER, AND FURTHER AUTHORIZING PAYMENT FOR SUCH LEGAL DEFENSE WHEREAS, Officers Matthew Gregory and Baylor Pittinger, Owasso Police Department, have been named in a lawsuit styled as 26-cv-00486-MTS, Taylor Nichols v. City of Owasso ex rel Owasso Police Department; Matthew Gregory, an Owasso Police Officer; Baylor Pittinger, and Owasso Police Officer, alleging violations of constitutional rights, civil liberties, and deprivation of rights under color of law; WHEREAS, Officers Matthew Gregory and Baylor Pittinger are required to respond to and defend the lawsuit filed by Plaintiff, and are required to assert all claims they may have related to the issues raised by Plaintiff in this action; WHEREAS, approval of this Resolution is in the best interest of the residents of the City of Owasso. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Owasso, Oklahoma, as follows: Keith Wilkes and the law firm of Hall, Estill is hereby retained by the City to provide legal representation for Officers Matthew Gregory and Baylor Pittinger, and the City of Owasso, in the litigation styled as Taylor Nichols v. City of Owasso ex rel Owasso Police Department; Matthew Gregory, an Owasso Police Officer; Baylor Pittinger, an Owasso Police Officer, Case No. 26-cv- 00486-M TS. Dated this 1 st day of September, 2026. Dr. Paul Loving, Mayor ATTEST: Heather Stewart, Deputy City Clerk Approved as to Form: Julie Lombardi, City Attorney CITY OF OWASSO PAYROLL PAYMENT REPORT PAY PERIOD ENDIND 08/22/26 Department Municipal Court Managerial Finance Human Resources Community Development Engineering Information Technology Facility Maintenance Cemetery Dispatch Animal Control Emergency Preparedness Stormwater Parks Recreation & Culture Community Center Historical Museum Total General Fund Total Payroll Expenses $ 12,633.35 44, 843.25 39, 791.87 22,990.41 42,694.86 40,328.01 45,148.21 22,392.40 3,303.27 1,409.21 12,142.05 4,713.30 10,666.52 22,864.36 17, 504.60 12, 730.25 1,176.86 $ 357,332.78 Ambulance Fund $ 788.95 E911 Communications Fund $ 50,629.30 Economic Development $ 4,758.99 Strong Neighborhoods $ 7,477.20 Stormwater Fund $ 25,203.14 Half Penny - Fire $ 469,767.33 Half Penny - Fire Grants $ 36,887.42 Half Penny - Police $ 458,904.70 Half Penny - Police Grants $ 3,217.34 Half Penny - Streets $ 43,657.74 Vehicle Maintenance $ 26,399.65 Workers Comp $ 2,794.85 CITY OF OWASSO GENERAL FUND & HALF -PENNY SALES TAX FISCAL YEAR 2026.2027 Budgetary Basis Statement of Revenues & Expenditures As of July 31, 2026 MONTH YEAR PERCENT TO -DATE TO -DATE BUDGET OF BUDGET REVENUES: Taxes $ 4,080,249 $ 4,080,249 $ 48,057,659 8.49% Licenses & permits 33,886 33,886 237,054 14.29% Intergovernmental 139,848 139,848 1,990,409 7.03% Charges for services 35,510 35,510 1,081,016 3.28% Fines & forfeits 31,071 31,071 400,133 7.77% Other 352 352 98,368 0.36% Interest 67,918 67,918 689,633 9.85% TOTAL REVENUES $ 4,388,833 $ 4,388,833 $ 52,554,272 8.35% EXPENDITURES: Personal services $ (3,649,181) $ (3,649,181) $ (35,675,926) 10.23% Materials & supplies (23,317) (23,317) (1,826,309) 1.28% Other services (146,9151 (146,915) (5,608,777) 2.62% Capital outlay (42,938) (42,938) (1,984,908) 2.16% TOTAL EXPENDITURES $ (3,862,350) $ (3,862,350) $ (45,095,920) 8.56% REVENUES OVER EXPENDITURES $ 5 66,483 $ 226,483 $ 7,458,352 TRANSFERS IN (OUT): Transfers in $ 2,067,405 $ 2,067,405 $ 24,344,306 8.49% Transfers out (3,203,145) (3,203,145) (37,650,487) 8.51% TOTAL TRANSFERS $ (1,135,740) $ (1,135,740) $ (13,306,181) 8.54% NET INCOME (LOSS) $ (609,257) $ (609,257) $ (5,847,829) ENCUMBRANCES OUTSTANDING $ (1,187,486) FUND BALANCE (Budgetary Basis) Beginning Balance 16,864,252 16,864,252 Ending Balance $ 15,067,509 $ 11,016,423 O:\FINANCE\_DATA\Finance (120)\Accounting\Reports\Current FY\GF Financials SECTION 00600 CHANGE ORDER PROJECT: Owasso Sports Park Drainage CHANGE ORDER NUMBER: I CONTRACT DATE: May 5, 2026 DATE: August 14, 2026 TO CONTRACTOR: Builders Unlimited CONTRACT FOR: Owasso Sports Park Drainage The Contract is changed as follows: A new pay item will be added to the contract for "CLSM). The unit of measure will be CY & number of units will be 30 @ $212.00 for a price of $6360.00. The CLSM will be used to fill around the HDPE pipe to give a structural fill surrounding the pipe. The allowance in the contract will be reduced by $6360.00 to a new amount of $68,640.00. No change to the contract amount. Not valid until signed by the Owner and Contractor The original Contract Stun was S 1,208,996.69 Net change by previously authorized Change Orders $ $0 The Contract Sum prior to this Change Order was $ 1,208,996.69 The Contract Sum will be (increased) (decreased) (unchanged) by this Change Order in the estimated amount of $ 0 The new Contract Sum including this Change Order will be 1,208 , 996.69 The Contract Time will be (increased) (decreased) (unchanged) by (`0_—) days, The date of Substantial Completion as of the date of this Change Order therefore is Decem her 12, 2026. NOTE: This summary does not reflect changes in the Contract Sum Time which have been authorized by Construction Change Directive. ✓th.�ae��s t�lnl�rv�, TLN_ CONTRACTOR E AvE ADDRESS AVe/1 ��ruv. Gk 7S�v,11 f City of Owasso OWNER 200 South Main ADDRESS Owasso Ok 74055 SPECIAL PROVISIONS 0509 00900 - Page 1 of 4