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HomeMy WebLinkAbout2007.12.18_City Council MinutesOWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, December 18, 2007 The Owasso City Council met in regular session on Tuesday, December 18, 2007 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 5:00 p.m. on Friday, December 14, 2007. ITEM 1. CALL TO ORDER Vice Mayor D.J. Gall called the meeting to order at 6:30 p.m. ITEM 2. INVOCATION The invocation was offered by J.B. Alexander, Public Works' Projects Manager. ITEM 3. FLAG SALUTE Councilor Susan Kimball led the flag salute. ITEM 4. ROLL CALL PRESENT D.J. Gall, Vice Mayor Doug Bonebrake, Councilor Susan Kimball, Councilor Jon Sinex, Councilor A quorum was declared present. STAFF Rodney J. Ray, City Manager Julie Lombardi, City Attorney ABSENT Steve Cataudella, Mayor ITEM 5. PRESENTATION OF THE EMPLOYEE OF THE YEAR Mr. Ray introduced to the Council, Sergeant Shaun Jones, a member of the City's Police Department, as Employee of the Year and recipient of the Eagle Award for 2007. Owasso City Council December 18, 2007 ITEM 6. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL APPROVAL OF THE CONSENT AGENDA A. Approval of Minutes of the December 4, 2007 Regular Meeting. B. Approval of Claims. C. Acknowledgement of receiving the monthly FY 2007-2008 budget status report. D. Adoption of Resolution No. 2007-14, a resolution adopting the City of Owasso's Hazard Mitigation Plan as amended by the Federal Emergency Management Agency (FEMA) and the Oklahoma Department of Emergency Management. E. Adoption of Resolution No. 2007-15, a resolution calling an election for the purpose of electing Council Members to represent Wards 3 and 4, each for a three year term. F. Acceptance of roadway improvements located at East 103rd Street North, southwest of the East 106th Street North and North Garnett Road intersection. Ms. Kimball moved, seconded by Mr. Bonebrake, to approve the Consent Agenda with claims totaling $412,845.70 and payroll claims totaling $487,594.88. YEA: Bonebrake, Gall, Kimball, Sinex NAY: None Motion carried 4-0. ITEM 7. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL TO AWARD A BID FOR THE CONSTRUCTION OF A RESTROOM FACILITY AND SIDEWALK IMPROVEMENTS AT RAYOLA PARK Mr. Lehr presented the item and recommended Council award the construction bid for the restroom facility and sidewalk improvements at Rayola Park to Builders Unlimited in the amount of $76,742.00. Mr. Sinex moved for Council to award the bid as recommended. Motion was seconded by Mr. Bonebrake. YEA: Bonebrake, Gall, Kimball, Sinex NAY: None Motion carried 4-0. 2 Owasso City Council December I8, 2007 ITEM 8. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL TO AWARD A BID FOR THE MAIN STREET IMPROVEMENTS PROJECT Mr. Alexander presented the item and recommended Council award the Main Street Improvements contract to Crossland Heavy Construction, Incorporated of Tulsa, Oklahoma in the amount of $851,019.61. Ms. Kimball moved for Council to award the bid as recommended. Motion was seconded by Mr. Sinex. YEA: Bonebrake, Gall, Kimball, Sinex NAY: None Motion carried 4-0. ITEM 9. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL APPROVAL OF TWO AMENDMENTS TO THE ENGINEERING DESIGN CRITERIA, CONSTRUCTION STANDARDS AND STANDARD DETAILS AGREEMENT FOR URBAN ENGINEERING SERVICES Mr. Nurre presented the item and recommended Council approve two amendments to the Agreement for Urban Engineering Services as required by the Engineering Design Criteria as follows: formally changing the text of the Agreement to include rate and fee adjustments approved by Council on May 1, 2007 and outlined in Ordinance No. 902; and, to revise the requirements for Design Engineers to maintain Professional Liability Insurance in limits as follows: Project Cost Professional Liability Insurance Less than $500,000 $250,000 $500,000 - $1,000,000 $500,000 Greater than $1,000,000 $1,000,000 Mr. Bonebrake moved for Council to approve the two amendments as recommended. Motion was seconded by Ms. Kimball. YEA: Bonebrake, Gall, Kimball, Sinex NAY: None Motion carried 4-0. 3 Owasso City Council December 18, 2007 ITEM 10. CONSIDERATION AND APPROPRIATE ACTION AUTHORIZING THE CITY MANAGER TO ENTER INTO CONTRACTUAL AGREEMENTS IN EXCESS OF $25,000.00 WITH ONE OR MORE VENDORS FOR THE SOLE PURPOSE OF REMOVING AND DISPOSING OF TREE AND LIMB DEBRIS CREATED AS A RESULT OF THE ICE STORM THAT OCCURRED BETWEEN DECEMBER 8-12, 2007, AND DIRECTING THE CITY MANAGER TO REPORT ALL SUCH CONTRACTS AND THEIR INDIVIDUAL AMOUNTS TO THE CITY COUNCIL WITHIN 24 HOURS OF THEIR EXECUTION Mr. Rooney presented the item and recommended Council approve authorization for the City Manager to enter into contractual agreements with one of more vendors for the removal and disposal of tree and limb debris created as a result of the ice storm, such contracts to be exempt from the $25,000.00 spending limitation up to a $400,000.00 maximum approval amount. Mr. Bonebrake moved for Council to approve authorization as recommended. Motion was seconded by Mr. Sinex. YEA: Bonebrake, Gall, Kimball, Sinex NAY: None Motion carried 4-0. ITEM 11. REPORT FROM CITY MANAGER. Mr. Ray praised the great efforts made by all City Staff, including Police, Fire and Public Works Departments, and most importantly, the wonderful group of community volunteers, during the recent ice storm and clean-up. He also thanked the Council for allowing the allocation of resources which will facilitate the clean-up process. ITEM 12. REPORT FROM CITY ATTORNEY No report ITEM 13. REPORT FROM CITY COUNCILORS Councilor Kimball suggested, in the style of neighborhood block parties, that we might help in establishing neighborhood mobilization committees, that would help bring neighbors together in times of need. ITEM 14. NEW BUSINESS None 4 Owasso City Council ITEM 15. ADJOURNMENT Mr. Bonebrake moved, seconded by Mr. Sinex, to adjourn. YEA: Bonebrake, Gall, Kimball, Sinex NAY: None Motion carried 4-0 and the meeting was adjourned at 7:48 p.m. Pat Fry, Minute Clerk December 18, 2007 /" .s _ D.J. Gall, Vice Mayor 5