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2008.01.15_City Council Agenda
PUBLIC NOTICE OF THE MEETING OF THE OWASSO CITY COUNCIL TYPE OF MEETING: Regular DATE: January 15, 2008 TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch Notice and agenda filed in the office of the City Clerk and posted at City Hall 5:00 p.m. on Friday, January 11, 2008. �A Juliann M. Stevens, D puty City Clerk AGENDA 1. Call to Order Mayor Stephen Cataudella 2. Invocation Allen Richard, Freedom Baptist Church 3. Flag Salute 4. Roll Call 5. Presentation of the Character Trait of Availability. Michele Dempster, Owasso Character Council S: \Agendas \Counci1\2008 \0115. doc Owasso City Council January 15, 2008 Page 2 6. Presentation of a Character Certificate. Mayor Cataudella The Mayor and City Council will recognize Charlie Curran and First Christian Church for the character trait of hospitality. Pastor Curran and First Christian Church displayed hospitality following the December 2007 Ice Storm when they opened the church to provide shelter for many Owasso residents who were without heat and electricity for an extended period of time. 7. Consideration and appropriate action relating to a request for Council approval of the Consent Agenda. All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable. A. Approval of Minutes of the January 2, 2008 Regular Meeting and the January 8, 2008 Special Meeting. Attachment # 7 -A B. Approval of Claims. Attachment # 7 -B C. Acknowledgement of receiving the monthly FY 2007 -2008 budget status report. Attachment # 7 -C 8. Citizen request to address the City Council. Ms. Shelba Bauer Mr. Matthew Akins Attachment # 8 Ms. Bauer has submitted a letter of request to address the City Council regarding a tort claim filed with the City of Owasso on December 20, 2007 relating to a sewer back -up at their residence, located at 704 N Beaumont Street. Owasso City Council January 15, 2008 Page 3 9. Consideration and appropriate action relating to a request for Council to award a bid for the installation of a lighting system at the Owasso Sports Park South. Mr. Lehr Attachment # 9 Staff will recommend Council award the bid to Ridgeland Enterprises of Clarkridge, Arkansas in the amount of $153,153 for the installation of field lighting for baseball field #1 located at the Owasso Sports Park South. 10. Consideration and appropriate action relating to a request for Council approval of annexation request OA 07 -06 consisting of approximately 18 acres located north of East 106th Street North, immediately west of the Owasso Sports Park at 9917 East 106th Street North. Mr. Wiles Attachment # 10 Staff will recommend Council approval of annexation request OA 07 -06. 11. Consideration and appropriate action relating to a request for Council approval of OPUD 07- 03, a planned unit development consisting of approximately 18 acres located north of East 106th Street North, between the Owasso Sports Park and the SK &O Railroad. Mr. Wiles Attachment # 11 Staff will recommend Council approval of OPUD 07 -03, Owasso One. 12. Consideration and appropriate action relating to a request for Council approval of annexation request OA 07 -07 consisting of approximately 4.86 acres located at 12924 East 76th Street North, immediately west of the Crown Colony subdivision. Mr. Wiles Attachment # 12 Staff will recommend Council approval of annexation request OA 07 -07. Owasso City Council January 15, 2008 Page 4 13. Consideration and appropriate action relating to a request for Council approval of OPUD 07- 02, a planned unit development consisting of approximately 4.86 acres located on the south side of 76th Street North, immediately west of the Crown Colony subdivision, t/4 mile west of N. 1291h East Avenue. Mr. Wiles Attachment # 13 Staff will recommend Council approval of OPUD 07 -02, Villas at Stonebridge. 14. Consideration and appropriate action relating to a request for Council approval of annexation request OA 07 -09 consisting of approximately 13 acres, located on the east side of North 145th East Avenue, t/4 mile south of State Highway 20. Mr. Wiles Attachment # 14 Staff will recommend Council approval of annexation request OA 07 -09. 15. Consideration and appropriate action relating to a request for Council approval of OPUD 07- 01, a planned unit development consisting of approximately 1.83 acres located on the east side of the Owasso Expressway, north of the Three Lakes III subdivision, about % mile south of E. 96th Street North. Mr. Wiles Attachment # 15 Staff will recommend Council approval of OPUD 07 -01, Comfort Inn and Suites. PUBLIC HEARING 16. The City Council will conduct a public hearing for the purpose of receiving citizen comments and input on proposed amendments to the Owasso Land Use Master Plan. Mr. Wiles Attachment # 16 Owasso City Council January 15, 2008 Page 5 17. Consideration and appropriate action relating to a request for Council approval of amendments to the Owasso Land Use Master Plan. Mr. Wiles Attachment # 16 Staff will recommend Council approve the updated Owasso Land Use Master Plan. 18. Consideration and appropriate action relating to a request for Council approval of a final plat proposing ninety -four residential lots on 29.6 acres, located on the north side of E. 86th Street North, immediately east of Centennial Park. Mr. Wiles Attachment # 18 Staff will recommend Council approval of the Park Place at Preston Lakes Final Plat. 19. Consideration and appropriate action relating to a request for Council approval of a final plat proposing one hundred and thirty -one residential lots on 40.2 acres, located on the north side of E. 106th Street North, immediately east of Lake Valley II. Mr. Wiles Attachment # 19 Staff will recommend Council approval of the Lake Valley III Final Plat. 20. Consideration and appropriate action relating to a request for Council approval of a final plat proposing eight residential lots on 1.9 acres, located east of N. 145th East Avenue, immediately north of Lake Valley II. Mr. Wiles Attachment # 20 Staff will recommend Council approval of the Lake Valley II Final Plat. Owasso City Council January 15, 2008 Page 6 21. Consideration and appropriate action relating to a request for Council approval of a final plat proposing one commercial lot on approximately 1.63 acres located at the northeast corner of E. 116th Street North and N. 135th East Avenue. Mr. Wiles Attachment # 21 Staff will recommend Council approval of the Benski Addition Final Plat. 22. Consideration and appropriate action relating to a request for Council approval of a supplemental appropriation increasing expenditures in the Hotel/Motel Tax Fund by $200,000 and increasing expenditures in the Capital Improvements Fund by $100,000 for a total of $300,000. Ms. Hess Attachment # 22 Staff will recommend Council approval of a supplemental appropriation, increasing Hotel/Motel Tax Fund expenditures by $200,000 and increasing Capital Improvement Fund expenditures in the amount of $100,000 in order to fund the Main Street Improvement Project. 23. Consideration and appropriate action relating to a request for Council approval to increase the authorization for expenditures related to the December 2007 ice storm. Mr. Rooney Attachment # 23 Staff will recommend Council approval to increase the authorization for expenditures from $400,000 to $800,000 in order to fund expenses related to the city's clean -up efforts. 24. Consideration and appropriate action relating to a request for Council approval of a supplemental appropriation increasing expenditures in the General Fund by $800,000. Mr. Rooney Attachment # 23 Staff will recommend Council approval of a supplemental appropriation increasing General Fund expenditures by $800,000 in order to provide funding for the removal and disposal of tree and limb debris created as a result of the ice storm that occurred between December 8 -12, 2007. Owasso City Council January 15, 2008 Page 7 25. Report from City Manager. 26. Report from City Attorney. 27. Report from City Councilors. 28. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda.) 29. Adjournment. OWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Wednesday, January 2, 2008 The Owasso City Council met in regular session on Wednesday, January 2, 2008 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 5:00 p.m. on Thursday, December 27, 2007. ITEM 1. CALL TO ORDER Mayor Cataudella called the meeting to order at 6:30 p.m. ITEM 2. INVOCATION The invocation was offered by Pastor Kirby Scaggs, Bethel Baptist Church. ITEM 3. FLAG SALUTE Vice Mayor D.J. Gall led the flag salute. ITEM 4. ROLL CALL PRESENT Steve Cataudella, Mayor D.J. Gall, Vice Mayor Doug Bonebrake, Councilor Susan Kimball, Councilor Jon Sinex, Councilor A quorum was declared present. STAFF Rodney J. Ray, City Manager `lMONT1 Julie Lombardi, City Attorney Owasso City Council January 2, 2008 ITEM 5. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL APPROVAL OF THE CONSENT AGENDA A. Approval of Minutes of the December 18, 2007 Regular Meeting. B. Approval of Claims. Mr. Bonebrake moved, seconded by Mr. Sinex, to approve the Consent Agenda with claims totaling $160,264.50, healthcare self - insurance claims totaling $68,263.56 and payroll claims totaling $455,748.44. YEA: Bonebrake, Cataudella, Gall, Kimball, Sinex NAY: None Motion carried 5 -0. ITEM 6. REPORT FROM CITY MANAGER. Mr. Ray reported that the debris clean-up from the recent ice storm is going well, looking at a 3- 4 week completion schedule. FEMA has inspected the City's plan and gave us high marks on speed and critical areas cleared. ITEM 7. REPORT FROM CITY ATTORNEY No report ITEM 8. REPORT FROM CITY COUNCILORS No report ITEM 9. NEW BUSINESS None 2 Owasso City Council ITEM 10. ADJOURNMENT Ms. Kimball moved, seconded by Mr. Sinex, to adjourn. YEA: Bonebrake, Cataudella, Gall, Kimball, Sinex NAY: None Motion carried 5 -0 and the meeting was adjourned at 6:38 p.m. Pat Fry, Minute Clerk 3 January 2, 2008 Stephen Cataudella, Mayor OWASSO CITY COUNCIL MINUTES OF SPECIAL MEETING Tuesday, January 8, 2008 The Owasso City Council met in a special meeting on Tuesday, January 8, 2008 in the Council Chambers at Old Central, 109 N. Birch Street, per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 5:00 PM on Friday, January 4, 2008. ITEM 1: CALL TO ORDER. Mayor Cataudella called the meeting to order at 6:05 PM. PRESENT Steve Cataudella, Mayor Doug Bonebrake, Councilor Susan Kimball, Councilor John Sinex, Councilor A quorum was declared present. ABSENT DJ Gall, Vice Mayor ITEM 2 PRESENTATION OF THE CONNECTION 2035 REGIONAL TRANSPORTATION PLAN Mr. Tim Armer of INCOG presented the progress of the Connection 2035 Regional Transportation Plan. No action was taken by the City Council. ITEM 3 DISCUSSION RELATING TO ADMINISTRATIVE ITEMS A. SUPPLEMENTAL APPROPRIATION — MAIN STREET IMPROVEMENT PROJECT B. PROPOSED ORDINANCE PROHIBITING SOLICITATION AND HANDBILL DISTRIBUTION ON PRIVATE PROPERTY WHEN PROPER SIGNAGE IS VISIBLE INDICATING THAT SUCH IS NOT ALLOWED. Mr. Rooney reviewed both items. It was explained that the Supplemental Appropriation was necessary in order to provide adequate funding for the Main Street Improvement Project awarded in December. The Council had concerns regarding the ordinance prohibiting solicitation and handbill distribution and staff will review this proposal at a later date. ITEM 4 DISCUSSION RELATING TO COMMUNITY DEVELOPMENT DEPARTMENT ITEMS A. ANNEXATION REQUESTS (3) B. REQUEST FOR FINAL PLAT (4) C. REQUEST FOR PLANNED UNIT DEVELOPMENT (3) D. REQUEST FOR AMENDMENT TO THE LAND USE MASTER PLAN Owasso City Council August 14, 2007 Mr. Rooney reviewed the items. It was explained that there was no opposition to the annexation or final plat requests. There was opposition on two of the Planned Unit Development Applications but these were also approved. The Land Use Master Plan update was also reviewed. It was explained that a public hearing would be conducted at the next meeting, prior to action by the City Council. ITEM 5: DISCUSSION RELATING TO PARKS DEPARTMENT ITEMS A. REVIEW OF BIDS RECEIVED FOR BASEBALL FIELD LIGHTING AT THE OWASSO SPORTS PARK Mr. Rooney reviewed the above item. This item will be placed on the City Council agenda for action on January 15, 2008. ITEM 6: DISCUSSION RELATING TO CITY MANAGER ITEMS A. UPDATE RELATING TO ICE STORM DEBRIS REMOVAL PROCESS B. CITY MANAGER REPORT Mr. Rooney provided the Council an update regarding the Ice Storm Debris Removal process. Mr. Ray provided the City Manager's Report. ITEM 7: ADJOURNMENT Councilor Kimball motioned, seconded by Councilor Sinex, to adjourn. All were in favor and the meeting was adjourned at 10:01 PM. Mayor 2 Date: 1/11/2008 Claims List Budget Unit Title Vendor Name Payable Description Payment Amount GENERAL TREASURER PETTY CASH TREASURER PETTY CASH 50.00 SIMMONS HOMES BLDG PERMIT 152.00 SIMMONS HOMES ECON. DEV. 124.00 SIMMONS HOMES MECHANICAL 85.00 SIMMONS HOMES ELECTICAL 85.00 ISIMMONS HOMES PLUMBING 85.00 TOTAL GENERAL 581.00 mm"m MUNICIPAL COURT 7OFFAICE DEPOT INC OFFICE SUPPLIES 6.38 RER PETTY CASH TREASURER PETTY CASH 23.96 TOTAL MUNICIPAL COURT 30.34 MANAGERIAL TREASURER PETTY CASH TREASURER PETTY CASH 300.00 JPMORGAN CHASE BANK MEETING EXPENSE 14.24 OFFICE DEPOT INC OFFICE SUPPLIES 28.98 THOMPSON WEST LEGAL PUBLICATIONS 68.50 FLEETCOR TECHNOLOGIES DBA FUELMAN FUEL 251.46 CUSTOM CRAFT AWARDS, INC. EAGLE AWARD 185.00 JPMORGAN CHASE BANK MEETING EXPENSE 45.95 JPMORGAN CHASE BANK MEETING EXPENSE 86.12 JPMORGAN CHASE BANK MEETING EXPENSE 499.40 JPMORGAN CHASE BANK MEETING EXPENSE 32.02 JPMORGAN CHASE BANK MEETING EXPENSE 49.56 JPMORGAN CHASE BANK MEETING EXPENSE 113.87 JPMORGAN CHASE BANK MEETING EXPENSE 211.82 JPMORGAN CHASE BANK MEETING EXPENSE 21.01 JPMORGAN CHASE BANK HOBBY LOBBY -OPEN HOUSE 11.98 JPMORGAN CHASE BANK MEETING EXPENSE 205.40 JPMORGAN CHASE BANK WALMART- HOLIDAY OPEN 11.19 JPMORGAN CHASE BANK MEETING EXPENSE 187.75 JPMORGAN CHASE BANK KUM & GO -EMP APPRECIATION 750.00 JPMORGAN CHASE BANK KUM & GO -EMP APPRECIATION 950.00 JPMORGAN CHASE BANK KUM & GO -EMP APPRECIATION 900.00 JPMORGAN CHASE BANK KUM & GO -EMP APPRECIATION 650.00 JPMORGAN CHASE BANK KUM & GO -EMP APPRECIATION 800.00 JPMORGAN CHASE BANK KUM & GO -EMP APPRECIATION 600.00 JPMORGAN CHASE BANK KUM & GO -EMP APPRECIATION 500.00 JPMORGAN CHASE BANK KUM & GO -EMP APPRECIATION 100.00 JPMORGAN CHASE BANK MEETING EXPENSE 60.39 JPMORGAN CHASE BANK MEETING EXPENSE 162.00 JPMORGAN CHASE BANK MEETING EXPENSE 13.18 JPMORGAN CHASE BANK MEETING EXPENSE 12.45 JPMORGAN CHASE BANK MEETING EXPENSE 9.08 JPMORGAN CHASE BANK MEETING EXPENSE 7.57 Page 1 Date: 1/11/2008 Claims List Budget Unit Title Vendor Name Payable Description jPayment Amount TOTAL MANAGERIAL 7,838.92 FINANCE OFFICE DEPOT INC OFFICE SUPPLIES 1.99 OFFICE DEPOT INC OFFICE SUPPLIES 155.61 OFFICE DEPOT INC OFFICE SUPPLIES 10.91 TREASURER PETTY CASH TREASURER PETTY CASH 13.68 TOTAL FINANCE 182.19 HUMAN RESOURCES TREASURER PETTY CASH TREASURER PETTY CASH 29.10 AMERICANCHECKED, INC ATTN: BILLING BACKGROUND CHECKS 43.95 OFFICE DEPOT INC OFFICE SUPPLIES 7.98 OFFICE DEPOT INC OFFICE SUPPLIES 13.99 OFFICE DEPOT INC OFFICE SUPPLIES 37.98 MISSOURI MUNICIPAL LEAGUE ADVERTISING 93.00 TEXAS MUNICIPAL LEAGUE ADVERTISING 252.25 CHARACTER TRAINING INSTITUTE CHARACTER BULLETINS 403.31 ATWOODS DISTRIBUTING, LP ATTN: ACCT CHARACTER BANNER 14.54 JPMORGAN CHASE BANK REASORS- CHARACTER INIT 11.19 JPMORGAN CHASE BANK TEXAS MUN LEAGUE - ADVERT 136.25 TOTAL HUMAN RESOURCES 1,043.54 GENERAL GOVERNMENT TULSA COUNTY CLERK ATTN: KATHY SHEL FILING FEES 15.00 O M E CORPORATION METER TAPES 30.50 NEOPOST LEASING, INC POSTAGE 2,000.00 NEOPOST LEASING, INC POSTAGE LEASE 389.00 TULSA COFFEE SERVICE INC DBA JAVA D OFFICE SUPPLIES 165.25 IKON OFFICE SOLUTIONS, INC COPIER SERVICES /SUPPLIES 575.23 IKON OFFICE SOLUTIONS, INC COPIER SERVICE /SUPPLIES 567.97 STATE OF OK ETHICS COMMISSION 2008 ELECTION MATERIALS 50.00 CHARNEY, BUSS, & WILLIAMS, P.C. DETHEROW VS. CITY OF OWAS 281.25 CINTAS CORPORATION CARPET /MAT CLEANING 32.80 CINTAS CORPORATION CARPET /MAT CLEANING 32.80 IKON OFFICE SOLUTIONS, INC COPIER SERVICES /SUPPLIES 619.13 TREASURER PETTY CASH TREASURER PETTY CASH 30.00 HANCOCK RACING STABLES, INC. REPAIR ROADS /LIMB REMOVAL 2,554.15 A N Z SIGNS & SHIRTS, INC SIGNS /ICE STORM 45.00 SAV -ON PRINTING & SIGNS LLC SIGNS /ICE STORM 120.00 TOTAL GENERAL GOVERNMENT 7,508.08 COMMUNITY DEVELOPMENT TULSA COUNTY MIS DAIL UP SERVICE 30.00 OFFICE DEPOT INC OFFICE SUPPLIES 9.99 FLEETCOR TECHNOLOGIES DBA FUELMAN FUEL 347.47 LASERWORKS INC HP5000 TONER 316.85 Page 2 Date: 1/11/2008 Claims List Budget Unit Title Vendor Name Payable Description Payment Amount COMMUNITY DEVELOPMENT. LASERWORKS INC HP5000 TONER CREDIT - 209.90 INTERNATIONAL CODE COUNCIL, INC MEMBERSHIP DUES 100.00 JPMORGAN CHASE BANK LOGANS- MEETING EXPENSE 49.03 JPMORGAN CHASE BANK TRAVEL/TRAINING- DEMPSTER 12.00 JPMORGAN CHASE BANK LODGING - DEMPSTER 207.26 JPMORGAN CHASE BANK TRAVEL/TRAINING- DEMPSTER 16.03 JPMORGAN CHASE BANK TRAVEL/TRAINING- DEMPSTER 20.68 JPMORGAN CHASE BANK TRAVEL/TRAINING- DEMPSTER 16.03 TOTAL COMMUNITY DEVELOPMENT 915.44 ENGINEERING JPMORGAN CHASE BANK OFFICE DEPOT -SURGE PROT 29.99 JPMORGAN CHASE BANK 4ALLMEMORY- UPGRADE 77.38 JPMORGAN CHASE BANK QT -FUEL DURING ICE STORM 61.00 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 17.97 JPMORGAN CHASE BANK QT -FUEL DURING ICE STORM 50.34 FLEETCOR TECHNOLOGIES DBA FUELMAN FUEL 403.04 UNITED STATES CELLULAR CORPORATION CELL PHONE USE 112.16 ICM EQUIPMENT RENTAL 2,500.00 OFFICE DEPOT INC OFFICE SUPPLIES 88.93 TOTAL ENGINEERING 3,340.81 IT OFFICE DEPOT INC OFFICE SUPPLIES 11.99 OFFICE DEPOT INC OFFICE SUPPLIES 9.99 DAN -D -CO, INC. FIBER INSTALLATION 1,325.00 DAN -D -CO, INC. FIBER INSTALLATION 15,280.00 UTILITY CABLE COMMUNICATION INC. BORING FIBER PROJECT 11,000.00 WILLIAM B. DUNCAN ROSERUSH SERVICES REPAIR CORRUPTED DATABASE 175.00 JPMORGAN CHASE BANK CDW GOVERNMENT - LICENSE 195.72 JPMORGAN CHASE BANK ATT -CISCO FIREWALL 386.15 JPMORGAN CHASE BANK SONY - INSTALL CD 18.95 JPMORGAN CHASE BANK DELL MKTG -CR FOR RETURN - 262.78 TOTAL IT 28,140.02 IT - IT SOFTWARE PROJECT SUNGARD HTE, INC. IMPLEMENTATION PROJECT 3,000.00 SUNGARD HTE, INC. IMPLEMENTATION PROJECT 2,929.90 SUNGARD HTE, INC. IMPLEMENTATION PROJECT 4,647.60 SUNGARD HTE, INC. IMPLEMENTATION PROJECT 4,190.14 TOTAL IT - IT SOFTWARE PROJECT 14,767.64 SUPPORT SERVICES FLEETCOR TECHNOLOGIES DBA FUELMAN FUEL 364.98 FLEETCOR TECHNOLOGIES DBA FUELMAN FUEL 232.91 LOWES HOME IMPROVEMENT WAREHOUSE SUPPORT SERVICE SUPPLIES 9.16 WAL -MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES 137.81 Page 3 Date: 1/11/2008 Claims List Budget Unit Title Vendor Name Payable Description Payment Amount SUPPORT SERVICES... UNIFIRST HOLDINGS LP UNIFORM RENTAL 20.04 UNIFIRST HOLDINGS LP UNIFORM RENTAL 20.04 UNIFIRST HOLDINGS LP UNIFORM RENTAL 20.29 UNIFIRST HOLDINGS LP UNIFORM RENTAL 20.04 DIRT BUSTER'S INC. ACCOUNTS RECEIVE LOT SWEEPING SERVICE -CH 135.00 LOWES HOME IMPROVEMENT WAREHOUSE OPERATING SUPPLIES 32.40 LOWES HOME IMPROVEMENT WAREHOUSE OLD CENTRAL LIGHTS 21.98 LOWES HOME IMPROVEMENT WAREHOUSE OLD CENTRAL TRAPS 7.94 LOWES HOME IMPROVEMENT WAREHOUSE C.O.C. ROOF REPAIR 43.83 LOWES HOME IMPROVEMENT WAREHOUSE OLD CENTRAL EXT. LIGHTS 9.96 LOWES HOME IMPROVEMENT WAREHOUSE EXT. LIGHT REPLACEMENT 44.80 LOWES HOME IMPROVEMENT WAREHOUSE EOC PHONE SUPPLIES 55.55 LOWES HOME IMPROVEMENT WAREHOUSE EOC PHONE SUPPLIES 21.24 IKON OFFICE SOLUTIONS, INC AF180 COPIER 210.79 FORREST SHOEMAKER INC. SERVICE FOR VAV BOX 450.00 TREASURER PETTY CASH TREASURER PETTY CASH 58.41 FLYNN'S PEST CONTROL PEST CONTROL 80.00 OKLAHOMA DEPT OF CORRECTIONS TULSA DOC WORKER PROGRAM 222.40 OFFICE DEPOT INC OFFICE SUPPLIES 7.29 WAL -MART COMMUNITY CASES FOR BANNERS 38.49 W.W. GRAINGER, INC. DBA GRAINGER TOOL SUPPLIES 94.50 W.W. GRAINGER, INC. DBA GRAINGER TOOL SUPPLIES 168.28 LADDERS OF TULSA INC LADDER FOR S.S. 480.00 COMMERCIAL POWER SOLUTIONS, LLC GENERATOR SVC CITY HALL 112.50 TOTAL SUPPORT SERVICES 3,120.63 CEMETERY JPMORGAN CHASE BANK VVEC- FAIRVIEW CEMETARY 18.85 TOTAL CEMETERY 18.85 POLICE SERVICES JPMORGAN CHASE BANK DELL -TONER 89,99 JPMORGAN CHASE BANK DELL -TONER 89.99 JPMORGAN CHASE BANK EMBLEM ENTERPRISE - BADGES 603.02 JPMORGAN CHASE BANK MEETING EXPENSE 7.04 JPMORGAN CHASE BANK DELL -TAX REFUND -7,67 JPMORGAN CHASE BANK L &M OFFICE FURN -CHAIR 389.48 JPMORGAN CHASE BANK FEDEX- SHIPPING 17.74 SAV -ON PRINTING & SIGNS LLC INK REFILL 9.00 ARAMARK UNIFORM & CAREER APPAREL DB PROTECTIVE UNIFORM 545.28 ARAMARK UNIFORM & CAREER APPAREL DB PROTECTIVE UNIFORM 127.08 ARAMARK UNIFORM & CAREER APPAREL DB PROTECTIVE UNIFORM 127.00 ARAMARK UNIFORM & CAREER APPAREL DB PROTECTIVE UNIFORM 127.08 ARAMARK UNIFORM & CAREER APPAREL DB PROTECTIVE UNIFORM 105.73 OKLAHOMA POLICE SUPPLY FLASHLIGHT BATTERIES 23.95 JPMORGAN CHASE BANK DELL -TONER FOR PD 97.66 Page 4 Date: 1/11/2008 Claims List Budget Unit Title Vendor Name Payable Description Payment Amount POLICE SERVICES... JPMORGAN CHASE BANK ULINE- EVIDENCE BOXES 17.65 JPMORGAN CHASE BANK GASNSHOP -FUEL 31.04 OFFICE DEPOT INC OFFICE SUPPLIES 257.24 H. BURL COX TUITION REIMBURSEMENT 748.80 TREASURER PETTY CASH TREASURER PETTY CASH 47.00 TREASURER PETTY CASH TREASURER PETTY CASH 84.18 POLICE PETTY CASH DE -ICER 29.66 POLICE PETTY CASH FUEL 5.02 POLICE PETTY CASH PARKING 25.00 HOWARD E STAMPER RADIO REPAIR SERVICES 150.00 WAL -MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES 92.84 LOWES HOME IMPROVEMENT WAREHOUSE PD PROPERTY ROOM SUPPLIES 70.70 OWASSO FOP LODGE #149 POLICE DEPT LEGAL DEFENSE FY08 136.50 OWASSO FOP LODGE #149 POLICE DEPT LEGAL DEFENSE FY08 136.50 FLEETCOR TECHNOLOGIES DBA FUELMAN IFUEL 8,530.97 TOTAL POLICE SERVICES 12,715.47 POLICE COMMUNICATIONS WAL -MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES 35.64 JPMORGAN CHASE BANK WALMART- SUPPLIES 5.86 JPMORGAN CHASE BANK WALMART- PRISONER MEALS 107.58 JPMORGAN CHASE BANK SOUTHERN RUBBER STAMP 34.45 JPMORGAN CHASE BANK SIRCHIE- SUPPLIES 82.87 JPMORGAN CHASE BANK COMMAND SPANISH - REFUND - 250.00 TOTAL POLICE COMMUNICATIONS 16.40 ANIMAL CONTROL JPMORGAN CHASE BANK OWASSO LUMBER - STAKES 36.09 JPMORGAN CHASE BANK FULLERTON WELDING -CO2 18.00 ANCHOR STONE CO STONE ANIMAL SHELTER LOT 228.80 JPMORGAN CHASE BANK TWIN CITIES - CONCRETE 380.25 JPMORGAN CHASE BANK TWIN CITIES - CONCRETE 2,104.50 JPMORGAN CHASE BANK WAHL- TRIMMER HEAD 22.94 JPMORGAN CHASE BANK CAMPBELL PET - LEASHES 135.29 JPMORGAN CHASE BANK ADVANCE AUTO - BATTERY 5.08 JPMORGAN CHASE BANK LOWES- SUPPLIES 24.61 JPMORGAN CHASE BANK OFFICE DEPOT - PARADE SIGN 26.11 WAL -MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES 75.76 FLEETCOR TECHNOLOGIES DBA FUELMAN IFUEL 336.28 TOTAL ANIMAL CONTROL 3,393.71 FIRE SERVICES FLEETCOR TECHNOLOGIES DBA FUELMAN FUEL 2,410.38 WAL -MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES 250.50 JPMORGAN CHASE BANK LOWES -DRYER CORD 18.64 OFFICE DEPOT INC OFFICE SUPPLIES 19.98 Page 5 Date: 1/11/2008 Claims List Budget Unit Title Vendor Name Payable Description Payment Amount FIRE SERVICES... WAL -MART COMMUNITY TIRE FOAM 16.62 JPMORGAN CHASE BANK SHERATON- TRAVEUSALTS 200.48 COMMERCIAL POWER SOLUTIONS, LLC GENERATOR SVC CALL FS #1 143.24 CHEROKEE BUILDING MATERIALS TILES FOR FS #3 71.24 TOTAL FIRE SERVICES 3,131.08 EMERGENCY PREPAREDNESIOFFIC7 DEPOT INC OFFICE SUPPLIES 9.99 WAL -MART CORP SAMS CLUB 77150903608 JOPERATING SUPPLIES 44.97 TOTAL EMERGENCY PREPAREDNESS 54.96 STREETS FLEETCOR TECHNOLOGIES DBA FUELMAN FUEL 1,184.43 UNIFIRST HOLDINGS LP UNIFORM /PROTECTIVE CLOTHI 88.40 OFFICE DEPOT INC OFFICE SUPPLIES 24.98 LOWES HOME IMPROVEMENT WAREHOUSE POTHOLE REPAIR SUPPLIES 307.32 OWASSO FENCE CO TRAFFIC AND STREET SIGNS 46.10 TULSA COUNTY TULSA COUNTY BOCC TRAFFIC & STREET SIGNS 231.35 ALL WHEEL DRIVE PLOW -DUMP TRUCK 8,331.00 ALL WHEEL DRIVE SWENSON SPREADER 12,553.00 O'REILLY AUTOMOTIVE INC PART SUPPLIES 11.25 EQUIPMENT ONE RENTAL & SALES, INC. PROPANE /POTHOLE REPAIR 28.08 NES TRAFFIC SAFETY LP PARADE BARRICADE 150.00 NES TRAFFIC SAFETY LP ICE STORM BARRICADE 300.00 APAC, INC. - OKLAHOMA STANDARD INDUST ASPHALT POTHOLE REPAIRS 49.86 JPMORGAN CHASE BANK TRAVEL /TRAINING -HUNT 6.42 JPMORGAN CHASE BANK ATWOODS -WELD SPARE 37.90 JPMORGAN CHASE BANK TRAVEL /TRAINING -HUNT 485.05 JPMORGAN CHASE BANK TRAVEL /TRAINING -HUNT 21.27 JPMORGAN CHASE BANK TRAVEUTRAINING -HUNT 10.39 JPMORGAN CHASE BANK TRAVEL /TRAINING -HUNT 6.81 JPMORGAN CHASE BANK OREILLY -ICE SCRAPERS 16.22 JPMORGAN CHASE BANK LOWES -TAPE DISPENSER 8.98 JPMORGAN CHASE BANK TRAVEUTRAINING -HUNT 11.54 JPMORGAN CHASE BANK IHOME DEPOT - FLASHLIGHTS 24.70 TOTAL STREETS 23,935.05 STORMWATER JPMORGAN CHASE BANK OREILLY -WIPER BLADES 21.68 JPMORGAN CHASE BANK BAILEY -EDGER BLADES 62.11 JPMORGAN CHASE BANK BAILEY -OIL FILLER CAP 13.00 OFFICE DEPOT INC OFFICE SUPPLIES 41.57 UNIFIRST HOLDINGS LP UNIFORM /PROTECTIVE CLOTHI 85.28 FLEETCOR TECHNOLOGIES DBA FUELMAN FUEL 968.52 ICM EQUIPMENT RENTAL 2,500.00 Page 6 Date: 1/11/2008 Claims List Budget Unit Title Vendor Name Payable Description jPayment Amount TOTAL STORMWATER 3,692.16 PARKS FLEETCOR TECHNOLOGIES DBA FUELMAN FUEL 737.84 WASHINGTON CO RURAL WATER DISTRICT MCCARTY PARK WATER 29.50 REDI CLINIC TB /HEP TESTING 99.00 TREASURER PETTY CASH TREASURER PETTY CASH 275.00 OWASSO FENCE CO POST CAPS 1.19 ADT SECURITY SERVICES INC ALARM SERVICES 45.74 TOTAL PARKS 1,188.27 COMMUNITY CENTER TULSA MAINTENANCE SUPPLY SUPPLIES 95.00 OFFICE DEPOT INC OFFICE SUPPLIES 6.11 FLEETCOR TECHNOLOGIES DBA FUELMAN FUEL 134.88 CHARACTER TRAINING INSTITUTE CHARACTER BULLETINS 36.00 TOTAL COMMUNITY CENTER 271.99 HISTORICAL MUSEUM JPMORGAN CHASE BANK NEIGHBOR NEWS - OWASSO REP 40.00 TOTAL HISTORICAL MUSEUM 40.00 ECONOMIC DEV JPMORGAN CHASE BANK MEETING EXPENSE 20.37 JPMORGAN CHASE BANK MEETING EXPENSE 49.15 JPMORGAN CHASE BANK WEB SCRIBBLE - HOSTING 19.99 JPMORGAN CHASE BANK TS PRINTING- PRINTING 1,143.47 JPMORGAN CHASE BANK KUM & GO -FUEL 30.00 FLEETCOR TECHNOLOGIES DBA FUELMAN FUEL 54.56 MAURICES DEMOGRAPHIC INFORMATION R 127.50 TOTAL ECONOMIC DEV 1,445.04 FUND GRAND TOTAL 117,371.5 AMBULANCE SERVICE SHIRLEY LAWSON AMB REFUND 118.00 JACK STOUT AMB REFUND 70.32 JACK STOUT AMB REFUND 70.85 JACK STOUT AMB REFUND 61.25 MEDICARE REFUNDS AMB REFUND 282.52 MEDICARE REFUNDS AMB REFUND 288.52 AARP REFUNDS AMB REFUND ACCT #9011 72.13 BETTY RICHTER AMB REFUND 50.00 UHC REFUNDS AMB REFUND 250.17 UHC /AMR AMB REFUND ACCT #7890 66.62 TOTAL AMBULANCE SERVICE 1,330.38 Page 7 Date: 1/11/2008 Claims List Budget Unit Title Vendor Name Payable Description Payment Amount AMBULANCE -AMB FLEETCOR TECHNOLOGIES DBA FUELMAN FUEL 1,783.87 JPMORGAN CHASE BANK L3 COMM -AMB CAMERA 200.00 JPMORGAN CHASE BANK ALLIANCE MED- SUPPLIES 7.63 JPMORGAN CHASE BANK ALLIANCE MED- REFUND - 158.31 JPMORGAN CHASE BANK ALLIANCE MED- SUPPLIES 7.92 JPMORGAN CHASE BANK ALLIANCE MED -DEMO RETURN - 463.75 JPMORGAN CHASE BANK PHARM SYSTEMS - SUPPLIES 367.56 JPMORGAN CHASE BANK BOUND TREE MED- SUPPLIES 163.28 JPMORGAN CHASE BANK TRI -ANIM HEALTH - SUPPLIES 1,056.06 JPMORGAN CHASE BANK TRI -ANIM HEALTH - SUPPLIES 621.77 JPMORGAN CHASE BANK TRI -ANIM HEALTH - RETURNS - 100.62 JPMORGAN CHASE BANK ALLIANCE MED - TRAUMA BAGS 623.00 JPMORGAN CHASE BANK TRI -ANIM HEALTH - RETURNS - 873.06 JPMORGAN CHASE BANK TRI -ANIM HEALTH - SUPPLIES 873.06 JPMORGAN CHASE BANK TRI -ANIM- RETURNS - 116.24 JPMORGAN CHASE BANK TRI -ANIM HEALTH - SUPPLIES 116.24 TOTAL AMBULANCE -AMB 4,108.41 FUND GRAND TOTAL 5,438.7 E911 - COMMUNICATIONS TOTAL RADIO INC RADIO MAINTENANCE 675.00 TOTAL E911 - COMMUNICATIONS 675.00 FUND GRAND TOTAL 675.0 HOTEL /MOTEL TAX - ECON D JPMORGAN CHASE BANK CAPPS -HOLLY TROLLEY 251.82 JPMORGAN CHASE BANK CAPPS -HOLLY TROLLEY 251.82 JPMORGAN CHASE BANK CAPPS -HOLLY TROLLEY 251.82 JPMORGAN CHASE BANK CAPPS -HOLLY TROLLEY 251.82 TOTAL HOTEL /MOTEL TAX - ECON DV 1,007.28 FUND GRAND TOTAL 1,007.2 STRM MGMT - STORMWATER MESHEK & ASSOCIATES, P.L.C. DRAINAGE 15,815.69 TOTAL STRM MGMT - STORMWATER 15,815.69 STRM MGMT - GARNETT DET MESHEK & ASSOCIATES, P.L.C. EN GARNETT DRAINAGE PRO 14,070.39 TOTAL STRM MGMT - GARNETT DETN 14,070.39 FUND GRAND TOTAL 29,886.0 Page 8 Date: 1/11/2008 Claims List Budget Unit Title Vendor Name Payable Description Payment Amount ANIMAL STERILIZATION TREASURER PETTY CASH ITREASURER PETTY CASH 100.00 TOTAL ANIMAL STERILIZATION 100.00 FUND GRAND TOTAL 100.0 PARK DEVELOPMENT SIMMONS HOMES PARK DEV. 300.00 TOTAL PARK DEVELOPMENT 300.00 FUND GRAND TOTAL 300.0 CAP IMP - FIRE STA #3 JPMORGAN CHASE BANK OFFICE DEPOT -DRY ERASE BD 449.99 JPMORGAN CHASE BANK LOWES -MINI BLINDS 83.91 JPMORGAN CHASE BANK DELL - SWITCHES FOR FD #3 613.76 JPMORGAN CHASE BANK LOWES- BUNKER GEAR RACK 67.66 TOTAL CAP IMP - FIRE STA#3 1,215.32 CAP IMP - 86 /MINGO INT C2A ENGINEERING, INC 86TH /MINGO 200.00 TOTAL CAP IMP - 867MINGO INT 200.00 CAP IMP - 129 E AVE IMPR BECCO CONTRACTORS INC STREET IMPROVEMENTS -129 E 132,804.90 TOTAL CAP IMP - 129 E AVE IMPR 132,804.90 CAP IMP - SPK BB FIELD FIT CONSTRUCTION, LLC BALL FIELD CONSTRUCTION 43,357.50 TOTAL CAP IMP - SPK BB FIELD 43,357.50 FUND GRAND TOTAL 177,577.7 CITY GARAGE LENOX WRECKER SERVICE INC TOWING SERVICES 65.00 WAL -MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES 11.67 CLASSIC CHEVROLET, INC. PARTS FOR RESALE 28.94 CLASSIC CHEVROLET, INC. RETURN PARTS -28.94 UNIFIRST HOLDINGS LP UNIFORM RENTAL 29.51 UNIFIRST HOLDINGS LP UNIFORM RENTAL 29.51 UNIFIRST HOLDINGS LP UNIFORM RENTAL 29.51 UNIFIRST HOLDINGS LP UNIFORM RENTAL 29.51 QUALITY TIRE AND AUTO SERVICE POLICE CAR ALIGNMENT 49.95 FRONTIER INTERNATIONAL TRUCKS, INC REPAIR PARTS FOR RESALE 20.20 FASTENAL TRASH TRUCK PARTS 13.77 CLASSIC CHEVROLET, INC. PARTS FOR RESALE 395.21 CLASSIC CHEVROLET, INC. RETURN PARTS - 102.38 O'REILLY AUTOMOTIVE INC PARTS FOR RESALE 318.96 Page 9 Date: 1/11/2008 Claims List Budget Unit Title Vendor Name Payable Description Payment Amount CITY GARAGE... O'REILLY AUTOMOTIVE INC PARTS FOR RESALE 338.93 O'REILLY AUTOMOTIVE INC PARTS FOR RESALE - 134.58 O'REILLY AUTOMOTIVE INC PARTS FOR RESALE 66.79 O'REILLY AUTOMOTIVE INC PARTS FOR RESALE 80.53 O'REILLY AUTOMOTIVE INC PARTS FOR RESALE -60.00 O'REILLY AUTOMOTIVE INC PARTS FOR RESALE 61.83 O'REILLY AUTOMOTIVE INC PARTS FOR RESALE 32.22 O'REILLY AUTOMOTIVE INC PARTS FOR RESALE 95.28 O'REILLY AUTOMOTIVE INC PARTS FOR RESALE 47.88 O'REILLY AUTOMOTIVE INC PARTS FOR RESALE 181.48 O'REILLY AUTOMOTIVE INC PARTS FOR RESALE 154.30 O'REILLY AUTOMOTIVE INC PARTS FOR RESALE 86.34 O'REILLY AUTOMOTIVE INC PARTS FOR RESALE 150.77 O'REILLY AUTOMOTIVE INC PARTS FOR RESALE 74.96 O'REILLY AUTOMOTIVE INC PARTS FOR RESALE 207.34 TOTAL CITY GARAGE 2,274.49 FUND GRAND TOTAL 2,274.4 WORKERS' COMP SELF -INS CITY OF OWASSO IMPREST ACCOUNT PROFESSIONAL SERVICE 6,110.17 CITY OF OWASSO IMPREST ACCOUNT PROFESSIONAL SERVICE 933.99 CITY OF OWASSO IMPREST ACCOUNT PROFESSIONAL SERVICE 792.00 UNITED SAFETY & CLAIMS INC DBA PPO THRID PARTY ADMIN FEES 1,450.00 TOTAL WORKERS' COMP SELF -INS 9,286.16 FUND GRAND TOTAL 9,286.1 CITY GRAND TOTAL $343,917.11 Page 10 CITY OF OWASSO HEALTHCARE SELF INSURANCE FUND CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 01/15/08 VENDOR DESCRIPTION AETNA HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE HEALTHCARE DEPT TOTAL HEALTHCARE SELF INSURANCE FUND TOTAL AMOUNT 21,774.13 22,120.30 15,648.04 59, 542.47 59,542.47 Department Municipal Court Managerial Finance Human Resourses Community Development Engineering Information Systems Support Services Police Central Dispatch Animal Control Fire Emergency Preparedness Streets Streets - FEMA OT Stormwater /ROW Maint. Stormwater /ROW Maint. -FEMA Park Maintenance mmunity- Senior Center Historical Museum Economic Development CITY OF OWASSO GENERAL FUND PAYROLL PAYMENT REPORT PAY PERIOD ENDING 1/5/2008 Overtime Expenses Total Expenses General Fund Total 5,059.34 320,382.59 Garage Fund - 3,840.79 Fund Total - 3,840.79 Ambulance Fund - 17,097.24 Fund Total - 17,097.24 Emergency 911 Fund - 2,752.71 Fund Total - 2,752.71 Workers Compensation 3,006.09 Fund Total - 3,006.09 CITY OF OWASSO GENERAL FUND FISCAL YEAR 2007 -2008 Statement of Revenues & Expenditures As of December 31, 2007 REVENUES: Taxes Licenses & permits Intergovernmental Charges for services Fines & forfeits Other TOTALREVENUES EXPENDITURES: Personal services Materials & supplies Other services Capital outlay TOTAL EXPENDITURES REVENUES OVER EXPENDITURES TRANSFERS IN (OUT): Transfers in Transfers out TOTALTRANSFERS NET CHANGE IN FUND BALANCE FUND BALANCE (GAAP Basis) Beginning Balance Ending Balance FUND BALANCE (Budgetary Basis) Beginning Balance Ending Balance MONTH YEAR 11,018,675 TO -DATE TO -DATE BUDGET 634,003 $ 1,417,846 $ 8,618,122 $ 17,883,000 9,720 167,642 303,500 37,231 233,063 521,708 19,966 122,328 276,500 38,282 301,511 680,000 959 47,578 116,300 1,524,004 2,579,625 4,823,917 9,490,244 19,781,008 PERCENT 48.19% 55.24% 44.67% 44.24% 44.34% 40.91% 47.98% 867,235 5,238,987 11,018,675 47.55% 39,397 293,303 634,003 46.26% 54,068 618,269 1,599,842 38.65% 27,558 760,059 1,704,571 44.59% 988,257 46.20% 6,910,619 14,957,091 535,747 53.48% 2,579,625 4,823,917 839,800 5,115,589 10,520,000 48.63% (1,316,095) (7,990,445) (16,501,125) 48.42% (476,295) (2,874,855) (5,981,125) 48.07% 59,452 (1,157,208) (295,230) 5,144,239 $ 4,849,008 3,701,490 3,701,490 $ 3,406,260 $ 2,544,282 MEMORANDUM TO: HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: RODNEY J. RAY CITY MANAGER SUBJECT: CITIZEN REQUEST FOR PLACEMENT ON CITY COUNCIL AGENDA DATE: January 10, 2008 BACKGROUND: The City Clerk's office has received an e-mail dated January 3, 2008 from Ms. Shelba Bauer and Mr. Matthew Akins of 704 N. Beaumont, Owasso, Oklahoma. They are requesting to address the City Council at the next regular scheduled meeting of January 15, 2008 to discuss a tort claim filed on December 20, 2007 with the City. Attached for your review is a copy of their e-mail request. TORT CLAIM: On December 11, 2007, the Akins & Bauer residence sewer backed up into their home. Public Works responded and found sewer backed up in the manhole in the claimant's backyard. The sewer line was jetted from the next manhole breaking up some grease that was blocking the line. Once the line was unblocked the line and the manhole drained. Ms. Bauer and Mr. Akins filed a tort claim on December 20, 2007 with the City of Owasso. The claimant's believe the City is liable for the sewer backing up into their home and submitted a tort for $20,730.48, covering the cost of Servpro of Tulsa to clean and disinfect their home, cleaning supplies, and living expenses after the sewer back -up. Subsequent to filing their claim, the claimant's submitted a request to increase the claim amount to $28,937.86 in order to provide for the continuing cost of living expenses incurred as a result of them not staying in their home. TORT CLAIM REVIEW COMMITTEE: The review committee is comprised of Tim Rooney, Michele Dempster, Jeff Atchison and Julie Lombardi, and has been charged with the responsibility of investigating tort claims and determining whether they should be denied or allowed. The Tort Claim Review Committee met on January 4, 2008 to review the incident report and claimant's request for payment. During their discussion, the Committee noted there have been no problems in this location for over five years and that the sewer line had recently been cleaned. While a sewer back -up is an unfortunate and distressful occurrence, the committee agreed that the tax payers of Owasso were not liable for this event due to the fact the City had no knowledge of grease in the line and had maintained a cleaning schedule that was compliant with the ODEQ. The committee determined that the City was not liable for the sewer back -up based on the following facts: • The line was installed in 1996 and was last cleaned in 2006, which is in compliance with the Oklahoma Department of Environmental Quality (ODEQ) recommendation of every three years. • This particular sewer line has not had a back -up in the previous five years. • Previous judicial decisions in Oklahoma law have established that a municipality is not liable for damages resulting from a sewer back -up unless the municipality had either experienced problems in the same location in the recent past or had other reason to know that there were difficulties with that sewer line. On January 4, 2008, this information was verbally communicated to the claimant, followed by written correspondence. ADDITIONAL REVIEW: On January 7, 2008, the Public Works staff discovered additional information indicating there may be exposure to the City due to faulty work completed by a city contractor performing sewer improvements included in a sewer rehabilitation project. A more thorough review of that information did in fact verify that a tap was installed so as to protrude into the flow line, thus most likely, contributing to the back -up. The homeowners were contacted and informed the denial was being reconsidered and the committee was going to review the claim. A meeting has been scheduled with the claimant for Friday, January 11, 2008 in an effort to resolve the claim. Please note, that an item has been placed on the January 15, 2008 Council Agenda at the request of the claimant to discuss the tort claim. ATTACHMENTS: 1. Correspondence dated January 3, 2008 2. Itemized list of requested reimbursements Stevens, Julie From: shelba bauer [shebebauer @hotmail.com] Sent: Thursday, January 03, 2008 6:35 PM To: Sinex, Jon; Stevens, Julie Cc: shebebauer @hotmail.com; sublimen10 @yahoo.com Subject: City Sewer Backup: Matthew Akins & Shelba Bauer Importance: High To: Mr. John Sinex From: Matthew Akins & Shelba Bauer 704 N. Beaumont Street Owasso, OK 74055 Subject: City Sewer backup Hello, we are writing this letter to address the city sewer backup in our residence at 704 N. Beaumont St, Owasso, OK on December 11th, 2007 around 10:00 am. This situation has forced us to evacuate our home and all of our belongings and we are having to stay in our family's fifth wheel trailer. We had American Leak Detection come out on 3 January 2008 and determine that the city is at fault for this disaster. We would like to see if we can meet with you in the near future to come up with a solution for our situation. We would like to request to be on the agenda for the next City Council meeting on or about 15 January 2008. Our contact numbers are below and hope to hear from you. Matt Akins: 407 -1038 Shelba Bauer: 706 -9177 Thank you in advance. Very Respectfully, Matthew Akins & Shelba Bauer Don't get caught with egg on your face. Play Chicktionary! Check it out! The City of Owasso Tort Claim Bauer -Akin Itemized Expenses 1/11/2008 Report 1/11/2008 Stereo $1,606.00 House Related Furnishings 77 Page No. Date Description Amount Category Sub - Category 19 12/20/2007 Servpro of S. Tulsa Co. $955.33 Cleaning Bid Bathroom 21 12/20/2007 Servpro of S. Tulsa Co. $1,796.32 Cleaning Bid Bedroom & Closet 20 12/20/2007 Servpro of S. Tulsa Co. $1,936.59 Cleaning Bid Closet only 17 12/20/2007 Servpro of S. Tulsa Co. $2,011.31 Cleaning Bid Closet, Offset, & Hallway 24 12/20/2007 Servpro of S. Tulsa Co. $1,215.96 Cleaning Bid Garage 24 12/20/2007 Servpro of S. Tulsa Co. $48.50 Cleaning Bid Kitchen 16 12/20/2007 Servpro of S. Tulsa Co. $4,093.13 Cleaning Bid Living Room 23 12/20/2007 Servpro of S. Tulsa Co. $1,915.49 Cleaning Bid Mstr Bedroom & Closet 26 12/20/2007 Servpro of S. Tulsa Co. $1,711.82 Cleaning Bid Overhead 26 12/20/2007 Servpro of S. Tulsa Co. $1,711.82 Cleaning Bid Profit 26 12/20/2007 Servpro of S. Tulsa Co. $520.37 Cleaning Bid Sales Tax 15 12/20/2007 Servpro of S. Tulsa Co. $2,625.20 Cleaning Bid Supplies and Equipment $20,541.84 69 1/11/2008 Stereo $1,606.00 House Related Furnishings 77 1/11/2008 Area Rugs $400.00 House Related Furnishings 77 1/11/2008 Love Seat $200.00 House Related Furnishings 64 1/11/2008 3- months Mortage Paymer $1,927.71 House Related Mortgage 72 1/9/2008 Moving costs Lowest Bid $3,375.01 House Related Moving 66 1/11/2008 ONG $117.09 House Related Utilities 68 1/11/2008 Electric $155.76 House Related Utilities 67 1/11/2008 Utilities $160.92 House Related Utilities $7,942.49 10 12/12/2007 Wal -Mart $42.59 Personal Clothing /Supplies 13 12/17/2007 Lowe's $63.97 Personal Clothing /Supplies 4 12/20/2007 Family relations No Amount Given Personal Family 9 12/12/2007 McDonald's $8.76 Personal Food 11 12/13/2007 Chilis $17.55 Personal Food 9 12/14/2007 Captain D's $12.45 Personal Food 12 12/15/2007 Waffle House $17.23 Personal Food 11 12/17/2007 Taco Bueno $13.68 Personal Food 10 12/19/2007 QuikTrip $5.70 Personal Food 10 12/19/2007 Sonic Drive -in $6.61 Personal Food 70 12/17/2007 Hepatitus B shots $264.99 Personal Health 4 12/20/2007 Time off Work No Amount Given Personal Income ..t45.11 .rid $28,937.86 MEMORANDUM TO: THE HONORABLE MAYOR AND COUNCIL CITY OF OWASSO FROM: DAVID WARREN PARKS DIRECTOR SUBJECT: BID AWARD SPORTS PARK SOUTH BALL FIELD LIGHTS DATE: JANUARY 10, 2008 BACK GROUND: The FY 2007 -08 Budget included funding for several different capital improvement projects throughout the City of Owasso. These projects received their funding as a result of the City's third penny sales tax election in the fall of 2003. Included in that project list was funding to provide improvements to the new Sports Park land. In November, the Parks Department began the process of advertising for bids in order to provide for the ball field lights. The bid packet was developed with a base bid specification. The base bid included the installation of ball field lights at the new Sports Park. All bids were to be received by December 7, 2007 at 10:00 AM. A total of two bid packets were obtained following advertisement and a total of two bids were submitted. A copy of the bid tally sheet is attached for your information and review. A review of the bids submitted indicates that all bids received were in compliance with specifications. Staff is prepared to recommend the award of the ball field lights to Ridgeland Enterprises as they were the qualifying low bidder at $153,153. Ridgeland Enterprises has not completed work for the City of Owasso in the past, however staff has contacted and is satisfied with their customer references. FT rNDINr Funds for the ball field lighting improvements were included within the Capital Improvements Fund. RECOMMENDATION: The staff recommends Council award the construction of the lighting system for a new ballfield at the Owasso Sports Park to Ridgeland Enterprises of Clarkridge, Arkansas in the amount of $153,153. ATTACHMENTS: 1. Bid tally Sheet 2. Advertisement for Bids CITY OF OWASSO, OKLAHOMA SPORTS PARK SOUTH FIELD #1 LIGHTING Bid Opening: December 7, 2007 10:30 a.m. Number of Bids: 2 Bids Opened By: Marcia Boutwell Witness: David Warren BIDDER TOTAL BASE BID Ridgeland Enterprises, Clarkridge, AR $153,153 Shawnee Lighting Systems, Shawnee, OK $163,174 Certification: I, Marcia Boutwell, Contract Administrator, do hereby certify that, to the best of my knowledge, this Bid Documentation is true and correct. Signature: /s/ Marcia Boutwell Date: December 7, 2007 PUBLISHER'S AFFIDAVIT RE -BID LIGHTING BALL FIELD #1 PUBLICATION DATE(S) 11/06/07,11/13/07 CASE NUMBER: RE -BID LIGHTS BALL FIELD #1 INVOICE NO: 00043957 LEGAL NOTICE STATE OF OKLAHOMA COUNTY OF Tulsa ) SS I, of lawful age, being duly sworn, am a legal representative of Owasso Reporter of Owasso, Oklahoma, a daily newspaper of general circulation in Tulsa, Oklahoma, a newspaper qualified to publish legal notices, advertisements and publications as provided in Section 106 of Title 25, Oklahoma Statutes 1971 and 1982 as amended, and thereafter, and complies with all other requirements of the laws of Oklahoma with reference to legal publications. That said notice, a true copy of which is attached hereto was published in the regular edition of said newspaper during the period and time of publication and not in a supplement, on the ABOVE LISTED DATE(S) Representative Signature Subscribed to and sworn to me this 14th day of November, 2007. Notary Public NA Y CAROL MOORE My commission number: 06011684 My commission expires: December 8, 2010 Customer #: 00000779 Customer: CITY OF OWASSO Publisher's Fee: 61.48 ` '` NANCY CAROL MOORE Nofory Pubk -State of Oklahoma Tulsa County My CommMw Exp(res December 8, 2010 CommMm # 06011684 43957 Published in the Owasso Reporter, Owasso, Tulsa County, Oklahoma, November 6 & 13, 2007. NOTICE TO BIDDERS (RE -BID) Sealed Bids for LIGHTING OF THE 375' BALL FIELD M1 AT THE OWASSO SPORTS PARK SOUTH are being received by the City of Owasso, 111 North Main, PO Box 180, Owasso, Oklahoma 74055. Said improvements shall include all items in the specifications. Bids will be publicly opened and read aloud at 10:30 a.m. on December 7, 2007 at the Owasso Historical Museum, 26 South Main, Owasso, OK. Bids may be mailed or left at Owasso City Hall prior to the time of opening, or the bidder may bring the bid to the opening. A MANDATORY pre -bid conference will be held at the Owasso Historical Museum at 10:30 a.m. on November 27, 2007. A failure to attend the mandatory pre -bid conference will disqualify the bidder from bidding on the project. Further information regarding specifications and bidding documents can be obtained by contacting the Director of Parks at 371 -7975 dur- ing regular working hours. Copies of the Contract Documents may be purchased at Owasso City Hall upon payment of Twenty Dollars ($20.00) for each set, which is the cost of reproduction and will N_QT be refunded. /a/ Marcia Boutwell Marcia Boutwell, Contract Administrator November 6, 2007 MEMORANDUM TO: FROM: SUBJECT: DATE: BACKGROUND: HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO ERIC WILES COMMUNITY DEVELOPMENT DIRECTOR REQUEST FOR ANNEXATION — (OA- 07 -06) January 10, 2007 The City of Owasso has received a request to annex 17.798 acres located at 9917 East 106th Street North. The property is located on the north side of East 106th Street North, immediately west of the Owasso Sports Park. EXISTING LAND USE: Large Lot Residential / Agriculture SURROUNDING LAND USE: North: Owasso Sports Park South: Large Lot Residential / Agriculture East: Owasso Sports Park West: Railroad and Metro Heights single - family subdivision PRESENT ZONING: AG (Agriculture District) Tulsa County DEVELOPMENT PROCESS: The first step in the development of a piece of property in Owasso is annexation. Annexation is the method whereby land located outside the City limits is made a part of the City. Property owners and land developers sometimes choose to have their property annexed into Owasso in order to receive Owasso municipal services, such as police and fire protection, refuse collection, and sanitary sewer. The second step in the development of a piece of property in Owasso is rezoning and can happen concurrently with annexation. In order to develop the property, the land must be zoned for particular kinds of uses, such as residential, office, commercial, or industrial. Rezoning decisions are made in accordance with the growth policy displayed in the Owasso Master Plan. The third step in the development of a piece of property in Owasso is platting. A preliminary plat is required for any development that proposes to divide land into two or more lots. Preliminary plats illustrate the development concept for the property and are often modified significantly after being reviewed by the Technical Advisory Committee (TAC) and the Owasso Planning Commission. Sometimes, difficult development issues such as existing utility lines, wells, or easements are brought to light at the preliminary plat stage and must be remedied prior to development. ANNEXATION REVIEW PROCESS: The annexation process is initiated when a property owner submits a petition to the City of Owasso requesting that the City bring the property into the City limits. The applicant must submit as part of the request a signed petition requesting the annexation, an accurate legal description and map of the property being requested for annexation, and a certified 300' radius report so that staff may send legal notices to surrounding property owners. Upon receipt of all appropriate materials, the staff initiates the review process which begins with a thorough analysis of the request. The annexation request is then presented to the Owasso Annexation Committee for review and recommendation. The Annexation Committee is made up of staff, elected officials, and citizens. The Committee reviews the petition for compliance with the Annexation Policy and establishes a recommendation to the Owasso Planning Commission. The Owasso Planning Commission holds a public hearing to determine if the property is compliant with the Owasso Annexation Policy and establishes a recommendation to the Owasso City Council. The Owasso City Council will make the final determination to annex the property or refuse annexation. If the property is annexed into the City limits, an ordinance officially declaring the annexation is written and adopted by the City Council. Once adopted, the ordinance is circulated to the appropriate regional and national agencies for recording and altering maps. ANALYSIS: The applicant is requesting that the City of Owasso annex approximately eight acres, located north of East 106th Street North and west of the Owasso Sports Park. It is the applicant's intention to develop the property to accommodate a luxury apartment complex. In order for such a development to be approved, the property must be placed within a Planned Unit Development (PUD) and a subdivision plat. However, in order for the City of Owasso to consider a PUD and a plat, the property must first be placed within the city limits. Therefore, the applicant has requested that the land be annexed into Owasso as the first step in the development process. Currently, the subject tract contains one house, and the land has in the past been used as a residence and for hay harvesting. The property is bounded to the west, north, and east by the railroad and the Owasso Sports Park. To the south, between the bulk of the tract and E. 106th Street North, there are three separate tracts under the same ownership. Staff met with the property owners on November 19, 2007 to receive their input regarding the proposed annexation of the adjoining property. During this discussion, the owners related that they did not oppose the annexation of the subject property, and further, they would allow the City of Owasso to include their three properties in a future city- initiated annexation. West of the railroad lies Metro Heights I and II, single - family subdivisions that are annexed by Mingo Road. Because of the subdivisions' proximity to the subject property, several of the property owners within Metro Heights have been notified of the requested annexation. The staff has so far received three phone calls from people who live in Metro Heights. During those conversations, it was apparent that some of the residents in Metro Heights are prepared to oppose the development of the subject property for multi - family purposes, but do not object to the property being annexed into the City of Owasso. The property is accessible via E. 106th Street North and lies within the City of Owasso water service area. Because the property was originally within the boundaries of Washington County Rural Water District #3, a $50 fee will be paid to the rural water district for each water tap that is made within the property. The nearest municipal water main lies to the south of the property along the south side of E. 106th Street North and the nearest municipal wastewater main lies to the north of the property within the Owasso Sports Park. PLANNING COMMISSION HEARING: The Owasso Planning Commission voted unanimously to approve the annexation request at a public hearing held on January 7, 2008. RECOMMENDATION: The staff recommends approval of this request for annexation. ATTACHMENTS: General Area Map Owasso ONE Site 1/2/2008 8:24:41 AM Forth THIS MAP 1S FOR INFORMATION PURPOSED ONLY AND IS NOT INTENDED TO REPRESENT AN ACCURATE AND TRUE SCALE. USE OF THIS MAP IS WITHOUT WARRANTY OR REPRESENTATION BY THE CITY OF OWASSO OF ITS ACCURACY CITY OF OWASSO 111 N. Main Street P.O. Box 180 Owasso, OK 74055 (M) 376 -1543 MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: ERIC WILES COMMUNITY DEVELOPMENT DIRECTOR SUBJECT: OPUD 07 -03 DATE: January 10, 2008 BACKGROUND: The City of Owasso has received a request for the approval of a Planned Unit Development (PUD) involving 17.798 acres. The property is located on the north side of East 106th Street North, between the Owasso Sports Park and the SK &O railroad. Approval of the proposed OPUD 07 -03 would result in 17 acres of the property being developed for multi - family residential dwellings (apartments), and 1 additional acre of the property being reserved for future commercial use. A general area map and a presentation of the proposed PUD have been attached for your information and review. CONCEPT OF A PUD: The concept of a Planned Unit Development is to provide a creative alternative to conventional development, where a particular tract is under common ownership or control and where a detailed development plan outlining the development of the tract as a unit is proposed and submitted for public review. The use of a PUD technique is a way to amend a zoning ordinance in accordance with a complete and coordinated plan of development for a larger parcel, rather than piecemeal individual changes using the variance process. ANALYSIS: OPUD 07 -03 (Owasso ONE) consists of 18 acres more or less and is located on the north side of East 106th Street North, between the Owasso Sports Park and the SK &O railroad. The site is currently zoned AG Agricultural and contains a house and a barn. Property to the west of the site, on the other side of the railroad, is zoned RS -3 Single - family (Metro Heights), and property to the south of the site is zoned AG Agricultural. According to the Owasso 2015 Land Use Master Plan, the subject property is planned for future residential use. However, the City of Owasso is currently in the process of updating the master plan. This process began in September 2007 and is anticipated to be complete by January 2008, has resulted in the master plan steering committee forming a recommendation that the majority of the subject property be planned for future transitional use in order to provide a buffer between the single - family uses to the west and the Owasso Sports Park to the east. Future commercial use is proposed for the southern acre of the property and it is proposed that this future commercial use extend from Mingo Road all the way to the Sports Park. These proposed land use classifications would allow the Planning Commission and City Council to consider zoning designations for the property that would allow for multi - family and commercial developments on the subject property. The PUD proposes 200 multi - family dwelling units located within a number of two -story apartment buildings and up to 10,000 square feet of commercial space. A 20' wide landscaped edge and six feet high screening wall or fence would be required along the western boundary of the property; and, a sidewalk and ten feet wide landscaped edge would be required along the north side of East 106`h Street North. The development would have to comply with the standards required by the Owasso Engineering Design Criteria. For example, stormwater detention must be provided so that the post - developed rate of water runoff is no greater than the pre- developed rate of water runoff. Also, all roadways located within the development must be built so that they are compliant with municipal standards. PLANNING COMMISSION: The Owasso Planning Commission voted four to one to approve the request at a public hearing on January 7, 2008. RECOMMENDATION: The staff recommends approval of OPUD 07 -03. ATTACHMENTS: 1. General area map 2. OPUD 07 -03 zoning plan 3. Owasso ONE development outline (copies of this attachment can be obtained from the Community Development Department at City Hall, located at 111 N.Main Street) Owasso ONE Site CITY OF OWASSO 1/2/2008 8:24:41 AM 111 N. Main Street Norlh P.O. Box 180 Owasso, OK 74055 THIS MAP IS FOR INFORMATION PURPOSED ONLY AND IS NOT INTENDED TO REPRESENT AN ACCURATE AND TRUE SCALE. USE OF THIS MAP 1S WITHOUT WARRANTY OR REPRESENTATION BY THE CITY OF OWASSO OF ITS ACCURACY (918) 376 -1543 E E wwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwI zir. Owasso ONE F NCO Proposed Zoning Plan 34— -A x653.9 X 6"w Tract A RM2 - Multi-Family Zoning Tract B 16.79 Acres CS - Commercial Shopping 1.00 Acres 200 Units 10, 000 SF FIA (.5) T, 11.9 Units /Acre Kola X. x Mix 666.9 x X X.G., 655.7 XMIJ XLW.S x9fto 051:v. XY XdW.7 L xam WA X x&47.3 X- UL4 Xn" x Kew fisl 9W as A/ XMIS xe Xr-1.3 *4UA Xmi 'XI47.1 MEMORANDUM TO: HONORABLE MAYOR AND COUNCIL CITY OF OWASSO FROM: ERIC WILES COMMUNITY DEVELOPMENT DIRECTOR SUBJECT: REQUEST FOR ANNEXATION — (OA- 07 -07) DATE: January 10, 2008 BACKGROUND: The City of Owasso has received a request to annex 4.86 acres located at 12924 East 76th Street North. The property is located on the south side of East 76th Street North, immediately west of the Crown Colony subdivision. EXISTING LAND USE: Large Lot Residential / Agriculture SURROUNDING LAND USE: North: Graceland Acres single - family subdivision South: Large Lot Residential /Agriculture East: Crown Colony single - family subdivision West: Large Lot Residential /Agriculture PRESENT ZONING: AG (Agriculture District) Tulsa County DEVELOPMENT PROCESS: The first step in the development of a piece of property in Owasso is annexation. Annexation is the method whereby land located outside the City limits is made a part of the City. Property owners and land developers sometimes choose to have their property annexed into Owasso in order to receive Owasso municipal services, such as police and fire protection, refuse collection, and sanitary sewer. The second step in the development of a piece of property in Owasso is rezoning and can happen concurrently with annexation. In order to develop the property, the land must be zoned for particular kinds of uses, such as residential, office, commercial, or industrial. Rezoning decisions are made in accordance with the growth policy displayed in the Owasso Master Plan. The third step in the development of a piece of property in Owasso is platting. A preliminary plat is required for any development that proposes to divide land into two or more lots. Preliminary plats illustrate the development concept for the property and are often modified significantly after being reviewed by the Technical Advisory Committee (TAC) and the Owasso Planning Commission. Sometimes, difficult development issues such as existing utility lines, wells, or easements are brought to light at the preliminary plat stage and must be remedied prior to development. ANNEXATION REVIEW PROCESS: The annexation process is initiated when a property owner submits a petition to the City of Owasso requesting that the City bring the property into the City limits. The applicant must submit as part of the request a signed petition requesting the annexation, an accurate legal description and map of the property being requested for annexation, and a certified 300' radius report so that staff may send legal notices to surrounding property owners. Upon receipt of all appropriate materials, the staff initiates the review process which begins with a thorough analysis of the request. The annexation request is then presented to the Owasso Annexation Committee for review and recommendation. The Annexation Committee is made up of staff, elected officials, and citizens. The Committee reviews the petition for compliance with the Annexation Policy and establishes a recommendation to the Owasso Planning Commission. The Owasso Planning Commission holds a public hearing to determine if the property is compliant with the Owasso Annexation Policy and establishes a recommendation to the Owasso City Council. The Owasso City Council will make the final determination to annex the property or refuse annexation. If the property is annexed into the City limits, an ordinance officially declaring the annexation is written and adopted by the City Council. Once adopted, the ordinance is circulated to the appropriate regional and national agencies for recording and altering maps. ANALYSIS: The applicant is requesting that the City of Owasso annex approximately five acres, located south of East 76`h Street North and west of the Crown Colony residential subdivision. It is the applicant's intention to develop the property to accommodate single - family attached townhomes. In order for such a development to be approved, the property must be placed within a Planned Unit Development (PUD) and a subdivision plat. However, in order for the City of Owasso to consider a PUD and a plat, the property must first be placed within the city limits. Therefore, the applicant has requested that the land be annexed into Owasso as the first step in the development process. Currently, the subject tract is undeveloped and contains no structures. The property is bounded to the south, west, and north by large -lot residential properties of varying densities. East of the property lies Crown Colony, a single - family subdivision that is outside the city limits of Owasso, in Tulsa County. Because of the subdivisions' proximity to the subject property, several of the property owners within Crown Colony have been notified of the requested annexation. The staff has so far received three phone calls from people who live in Crown Colony. During those conversations, it was apparent that some of the residents in Crown Colony are interested in learning more about the proposed development, but are not necessarily opposed to the development or to the requested annexation. The property is accessible via East 76th Street North, and lies within the Rogers County Rural Water District 43 water service area. The nearest municipal wastewater main lies to the east of the property, near the western boundary of Crown Colony. PLANNING COMMISSION HEARING: The Owasso Planning Commission unanimously approved the annexation request at a public hearing held on January 7, 2008. RECOMMENDATION: The staff recommends approval of this request for annexation. ATTACHMENTS: General Area Map Al Amtv -'W * lomvrw 11/27/2007 9:00:13 AM North THIS MAP IS FOR INFORMATION PURPOSED ONLY AND IS NOT INTENDED TO REPRESENT AN ACCURATE AND TRUE SCALE- USE OF THIS MAP IS WITHOUT WARRANTY OR REPRESENTATION BY THE CITY OF OWASSO OF ITS ACCURACY AWI CITY OF OWASSO 111 N. Main Street P.O. Box 180 Owasso, OK 74055 (918) 376-1543 MEMORANDUM TO: HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: ERIC WILES COMMUNITY DEVELOPMENT DIRECTOR SUBJECT: OPUD 07 -02 DATE: January 10, 2008 BACKGROUND: The City of Owasso has received a request for the approval of a Planned Unit Development (PUD) involving 4.62 acres. The property is located on the south side of East 76th Street North, immediately west of the Crown Colony subdivision, t/4 mile west of North 129th East Avenue. Approval of the proposed OPUD 07 -02 would result in the property being developed for attached residential dwellings (townhomes). A general area map and a presentation of the proposed PUD have been attached for your information and review. CONCEPT OF A PUD: The concept of a Planned Unit Development is to provide a creative alternative to conventional development, where a particular tract is under common ownership or control and where a detailed development plan outlining the development of the tract as a unit is proposed and submitted for public review. The use of a PUD technique is a way to amend a zoning ordinance in accordance with a complete and coordinated plan of development for a larger parcel, rather than piecemeal individual changes using the variance process. The supplemental zoning district PUD must be approved by the City Council as a prerequisite to the Planned Unit Development. ANALYSIS: OPUD 07 -02 (Villas at Stonebridge) consists of 4.62 acres more or less and is located on the south side of East 76th Street North, approximately t/4 mile east of North 129th East Avenue. The site is currently zoned AG Agricultural and is undeveloped. Property to the west of the site is also zoned AG, and property to the south of the site is zoned RE large -lot residential. The single - family subdivisions known as Graceland Acres and Crown Colony are located to the north and to the east, respectively. According to the Owasso 2015 Land Use Master Plan, the subject property is planned for future residential use. However, the City of Owasso is currently in the process of updating the master plan. This process, began in September 2007 and is anticipated to be complete by January 2008, has resulted in the master plan steering committee forming a recommendation that the subject property be planned for future transitional use in order to provide a buffer between the single- family uses to the east and the commercial uses planned at the intersection of East 76th Street North and North 1291h East Avenue. A classification of transitional use would allow the Planning Commission and City Council to consider zoning designations for the property that would allow for multi - family and/or office developments. The PUD proposes 40 dwelling units located within 10 separate buildings. The dwellings would vary in size from 1,128 square feet to 1,147 square feet. The maximum building height would be 35 feet. Required minimum setbacks would be 20' in the front, 10' in the rear, and 5' on the sides of the buildings. Each building proposed would include four attached dwellings. A landscaped edge and a sidewalk would be required along the south side of East 76th Street North, and a 6' screening fence or wall would be required along the eastern property line adjacent to Crown Colony. The subdivision would have to comply with the standards required by the Owasso Engineering Design Criteria. For example, stormwater detention must be provided so that the post - developed rate of water runoff is no greater than the pre - developed rate of water runoff. Also, all roadways located within the development must be built so that they are compliant with municipal standards. PLANNING COMMISSION HEARING: The Owasso Planning Commission unanimously approved the proposed Planned Unit Development at a public hearing held on January 7, 2008. RECOMMENDATION: The staff recommends approval of OPUD 07 -02. ATTACHMENTS: 1. General Area Map 2. OPUD 07 -02 Development Outline Plan CITY OF OWASSO 11127/2007 9:00:13 AM ZZ- ' t 111 N. Main Street north P.O. 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W11- -tB or P.U.D. SITE PLAN p N VILLAS AT STONEBRIDGE F swnxn # SIC- awr o N�` "';B COON ENGINEERING, INC. auwv JwT a ruo .#r � �J CA 1178 DIP 6-30 -01 • r e n, r P x ® Str ter.en S r �tvnxa our n CONSULTING ENGINEERS sNAAV72 MAP �tw memoir rar rvarcr .RH us avnwn x+r rr /6 LAND SURVEMRS 1' .2000' AIP.•AT1 AGM PN !lP. -revNe IRM FN txiR W.r I q I x.w:�n[lwn•ww x00 ^A—x t -lam A r rwm.Q"r ww[( ir'IaN°'° [ icArr EBEJL' TIIw!' iOFnT 11HFrf n tt/Y4r TYPICAL B'UILLTING FOO AT (N.T.S.) �,.. R IA E LCCCNO xr uxorro.ouxo n¢s •xnxx IHN[ Ke[x IN rNMOas IN I rtrn,.[ eor o smL.nra cnvmn xNVr +uxLL°<von u:xri o pE �Tx[ si,xo �u . H9lHNP 6 � ArfltVKKr W[8'x' w,w n T- IIci,N`epEnonoU orc�nnrcs wowx e M[ d 1N .11-11 ar�A Lr No o.LtC ^1HWe�x ;[ AOE 0l[N,a'[ AWxK[E p ® RA YYrE,T PHMIQIt xLOGiLO ALL or M UNOEP ROUND �ani[9. W11- -tB or P.U.D. SITE PLAN p N VILLAS AT STONEBRIDGE F swnxn # SIC- awr o N�` "';B COON ENGINEERING, INC. auwv JwT a ruo .#r � �J CA 1178 DIP 6-30 -01 • r e n, r P x ® Str ter.en S r �tvnxa our n CONSULTING ENGINEERS sNAAV72 MAP �tw memoir rar rvarcr .RH us avnwn x+r rr /6 LAND SURVEMRS 1' .2000' AIP.•AT1 AGM PN !lP. -revNe IRM FN txiR W.r I q I x.w:�n[lwn•ww x00 PUD NO. OUTLINE DEVELOPMENT PLAN OF THE PLANNED UNIT DEVELOPMENT OF VILLAS AT STONEBRIDGE OWASSO, OKLAHOMA December 3, 2007 Developer: Sooner Traditions, -LLC 2221 W. Lindsey, #201 Norman, OK 73069 Prepared By: Coon Engineering, Inc. 2832 W. Wilshire Blvd. Oklahoma City, OK 73116 Z:\CAD\P\MIL73320\DOCUMENTS\OWASS02PUDI 1- 29 -07.DOC VILLAS AT STONEBRIDGE PUD TABLE OF CONTENTS Section 1.0 Introduction ...................... 3 Section 2.0 Legal Description ...................... 3 Section 3.0 Owner /Developer ...................... 3 Section 4.0 Site and Surrounding Areas ...................... 3 Section 4.1 Physical Characteristics ...................... 3 Section 5.0 Concept ...................... 3 Section 6.0 Service Availability ...................... 4 Section 7.0 Use and Development Regulations ...................... 4 Section 7.1 Additional Development Regulations ...................... 5 Section 8.0 Access ..................... 5 Section 9.0 Screening and Landscaping ..................... 5 Section 10.0 Parking Regulations ..................... 6 Section 11.0 Sign Regulations ..................... 6 Section 12.0 Architecture ..................... 6 Section 13.0 Common Areas ..................... 6 Section 14.0 Drainageways ..................... 7 Section 15.0 Other Development Regulations ..................... 7 Section 16.0 Exhibits ..................... 7 Z:\CAD\P\MM73320\DOCUMEWSAOWASS02PUDI 1- 29 -07.DOC 2 1_0 INTRODUCTION The Planned Unit Development of Villas at Stonebridge consists of 4.62 acres more or less and is located east of East 76h Street North and North 129th East Avenue in south Owasso. The property is located in the NW /4 of Section 33, Township 21 North, Range 14 East of the Indian Meridian, Tulsa County, Owasso, Oklahoma. 2_0 LEGAL DESCRIPTION The legal description of the property comprising the Planned Unit Development of Villas at Stonebridge is described in Exhibit "A ". The boundaries of the site are depicted on the Outline Development Plan. 3_0 DEVELOPER The developer of the property is Sooner Traditions, LLC of Norman, Oklahoma. 4_0 SITE AND SURROUNDINGS AREAS The subject property is currently zoned AG- Agricultural District and is vacant. Property to the west of the site is zoned AG- Agricultural District and is mostly vacant. Property south of the site is zoned RE- Residential Estates and is mostly vacant. Property east of the site is zoned RS- Residential Single Family and is developed with residences. 4.1 PHYSICAL CHARACTERISTICS The site contains gently sloping terrain, with drainage flowing toward a pond located on the southern portion of the site. The site is covered with native grasses and contains very little tree cover. Elevation on the site ranges from approximately 622.00 feet at the northwest boundary to approximately 609.00 feet at the southeast boundary. The soil is comprised of the Osage - Wynona Association: Deep, nearly level, poorly drained and somewhat poorly drained, loamy or clayey soils that have a loamy or clayey subsoil over loamy or clayey sediments; on flood plains. 5_0 CONCEPT Villas at Stonebridge PUD is located in an area of Owasso that is experiencing continued growth. This Planned Unit Development represents a response to the continuing immediate and long term market demands for an increase in the availability of housing in this rapidly expanding suburban area. Z:\CAD\P\MIL73320\DOCUMENTS\OWASS02PLIDI 1- 29 -07.DOC The PUD will contain one tract and will be developed for residential uses. The developer of Villas at Stonebridge envisions a subdivision containing quad -plex development aimed at meeting the needs of first time homebuyers and young families. 6_0 SERVICE AVAILABILITY The following is an analysis of the existing and proposed infrastructure to serve this PUD. 6_1 STREETS 6_2 The Planned Unit Development of Villas at Stonebridge is situated south of East 76th Street North and east of North 129th East Avenue, both two lane roadways. SANITARY SEWER Sanitary sewer facilities are presently available through connection to an existing line located just east of the site. 6.3 WATER Water is presently available from existing water lines located north of the site. 6.4 OTHER UTILITIES Electric, gas, telephone and other appropriate utilities will be extended to serve this site. 6_5 FIRE PROTECTION The nearest fire station is Fire Station Number 2, located at 201 S. Cedar, approximately one and one half miles from the site. 7_0 USE AND DEVELOPMENT REGULATIONS The Planned Unit Development of Villas at Stonebridge contains one tract and will be developed according to the RM Residential Multi Family District. All uses permitted in the RM Residential Multi Family District shall be allowed including conditional, special permit, special exception and/or accessory uses subject to their appropriate conditions and review procedures for public hearings where applicable, unless otherwise noted herein. Z:\CAD\P\MM73320\DOCUNMNTS\OWASS02PUDI 1 -29 -07. DOC 4 7.1 ADDITIONAL USE AND DEVELOPMENT REGULATIONS 7.1.1 Maximum building height shall be two stories or 35 feet. 7.1.2 Minimum building setbacks are as follows: Minimum 20 foot front setback from the street right -of -way line. Minimum 10 foot rear setback. Minimum 5 foot side setback, unless attached units are constructed. No side setback is required for attached dwellings. Minimum building setback from the E. 76th Street right -of -way line is 20 feet. 7.1.3 Fireplaces, bay windows, entry ways, patios, patio covers and other similar appurtenances may encroach up to five feet into the rear yard setback, and two feet into the side yard setback provided the side yard encroachment is not located at ground level. However, said appurtenances shall not extend into a utility easement', right -of -way or across a property line. 7.1.4 Common areas, greenbelts and flood zone areas may be located in setbacks and apply toward setback requirements. 7.1.5 Parking and driveways are permitted in building setbacks. 7.1.6 There shall be no minimum front building lot width requirement. 7.1.7 Residential density shall average 15 units per acre over the entire development. 8_0 ACCESS 8.1 Access shall be provided from East 76th Street North, with a maximum of two entrances permitted. 8.2 This development may contain gated entrances with private streets. 8.3 Attached or detached garages for residential development shall count toward meeting parking requirements. 9_0 SCREENING AND LANDSCAPING 9.1 The subject parcel shall meet all requirements of the City of Owasso Landscape Ordinance; except as noted herein. Z:\ CAD \P\MQ.73320\DOCUMENTS \OWASS02PUD l 1- 29 -07.DOC 5 9.2 All landscaping shall be situated so that it does not create a sight restriction hazard for vehicles entering and exiting the property. 9.3 A ten foot wide landscaped edge will be provided along the north boundary of the property adjacent to E. 76th Street. The landscaped edge may be located within the right -of -way. The landscaped edge will contain trees planted on average 30 foot centers. 9.4 A four foot wide sidewalk will be provided along the north boundary of Villas at Stonebridge. This sidewalk may be located within the right of way along E. 76`x' Street and within the landscaped edge. 9.5 A minimum six foot high sight -proof fence shall be provided along the east boundary adjacent to single family uses. 10.0 PARKING 10.1 Parking for all uses shall conform to the current Planning and Zoning Code, except as noted herein. 10.2 Parking and maneuvering within. private street right -of -way shall be permitted. 11.0 SIGNS 11.1 Signs within Villas at Stonebridge PUD shall meet RM sign regulations, except as noted herein. 11.2 Freestanding signs will be limited to ground (monument) signs with a landscaped base. 11.3 Signs may be located within the median of roadways and within the rights -of -way provided the signs are not located within the right -of -way of E. 76th Street. 12.0 ARCHITECTURE Exterior building wall finish on all main structures shall consist of a minimum 50% brick veneer, masonry, drivet, rock, stone, stucco, concrete composite siding, wood or other similar type finish approved by the Planning Director of the City of Owasso. Exposed metal or exposed concrete block buildings shall not be permitted. 13.0 OWNERSHIP AND MAINTENANCE OF COMMON AREA/OPEN SPACE The property owner(s) shall be responsible for maintenance of all common/open space areas. Z:\CAD\P\MM73320 \DOCUMENTS \OWASS02PUD I 1- 29 -07.DOC 6 It shall be the responsibility of the property owner(s) for the installation, maintenance and replacement of all private drainage, landscaping and sprinkler systems. 14.0 DRAINAGEWAYS 14.1 In an effort to be environmentally conscious and preserve the natural beauty of the area, drainageways will be left natural where possible. 14.2 Drainage improvements, if required, will be in accordance to applicable sections of the City of Owasso Code of Ordinances. Private drainage ways may be permitted and constructed in accordance with said code. Such drainage ways must be designed to handle adequate flows and cannot be built without specific approval of the City Engineer. The maintenance will be the responsibility of the property owners. 15.0 OTHER DEVELOPMENT REGULATIONS 15.1 Villas at Stonebridge PUD may be developed in phases. A development schedule has not been determined at this time. 15.2 Every structure in this Planned Unit Development shall have Class C roofing or better. 15.3 Common Areas: Maintenance of the Common Areas in the development shall be the responsibility of the property owner or Property Owners Association. No structures, storage of material, grading, fill, or other obstructions, including fences, either temporary or permanent, that shall cause a blockage of flow or an adverse effect on the functioning of the storm water facility, shall be placed within the Common Areas intended for the use of conveyance of storm water, and/or drainage easements shown. Certain amenities such as, but not limited to, walks, benches, piers, and docks, shall be permitted if installed in a manner to meet the requirements specified above. 15.4 Platting of this Planned Unit Development shall be required prior to development. 16.0 EXHIBITS The following exhibits are attached hereto and incorporated herein as a part of this PUD Design Statement: EXHIBIT A: Legal Description of PUD EXHIBIT B: Outline Development Plan Map EXHIBIT C: Topographic Map EXHIBIT D: Landscape Plan Z:\CAD\P\MIL73320\DOCUNffiNTS\OWASS02PUDI 1- 29 -07.DOC 7 MEMORANDUM TO: PLANNING COMMISSION CITY OF OWASSO FROM: ERIC WILES COMMUNITY DEVELOPMENT DIRECTOR SUBJECT: REQUEST FOR ANNEXATION — (OA- 07 -09) DATE: January 10, 2008 BACKGROUND: The City of Owasso has received a request to annex 13.57 acres located on the east side of North 145th East Avenue, t/a mile south of State Highway 20. EXISTING LAND USE: Undeveloped SURROUNDING LAND USE: North: Undeveloped land, and Graceland Memorial Cemetery South: Undeveloped land, planned for single - family development East: Chestnut Farms single - family subdivision West: Unplatted single - family PRESENT ZONING: AG (Agriculture District) Rogers County DEVELOPMENT PROCESS: The first step in the development of a piece of property in Owasso is annexation. Annexation is the method whereby land located outside the City limits is made a part of the City. Property owners and land developers sometimes choose to have their property annexed into Owasso in order to receive Owasso municipal services, such as police and fire protection, refuse collection, and sanitary sewer. The second step in the development of a piece of property in Owasso is rezoning and can happen concurrently with annexation. In order to develop the property, the land must be zoned for particular kinds of uses, such as residential, office, commercial, or industrial. Rezoning decisions are made in accordance with the growth policy displayed in the Owasso Master Plan. The third step in the development of a piece of property in Owasso is platting. A preliminary plat is required for any development that proposes to divide land into two or more lots. Preliminary plats illustrate the development concept for the property and are often modified significantly after being reviewed by the Technical Advisory Committee (TAC) and the Owasso Planning Commission. Sometimes, difficult development issues such as existing utility lines, wells, or easements are brought to light at the preliminary plat stage and must be remedied prior to development. ANNEXATION REVIEW PROCESS: The annexation process is initiated when a property owner submits a petition to the City of Owasso requesting that the City bring the property into the City limits. The applicant must submit as part of the request a signed petition requesting the annexation, an accurate legal description and map of the property being requested for annexation, and a certified 300' radius report so that staff may send legal notices to surrounding property owners. Upon receipt of all appropriate materials, the staff initiates the review process which begins with a thorough analysis of the request. The annexation request is then presented to the Owasso Annexation Committee for review and recommendation. The Annexation Committee is made up of staff, elected officials, and citizens. The Committee reviews the petition for compliance with the Annexation Policy and establishes a recommendation to the Owasso Planning Commission. The Owasso Planning Commission holds a public hearing to determine if the property is compliant with the Owasso Annexation Policy and establishes a recommendation to the Owasso City Council. The Owasso City Council will make the final determination to annex the property or refuse annexation. If the property is annexed into the City limits, an ordinance officially declaring the annexation is written and adopted by the City Council. Once adopted, the ordinance is circulated to the appropriate regional and national agencies for recording and altering maps. ANALYSIS: The applicant is requesting that the City of Owasso annex approximately 13 acres, located on the east side of North 145th East Avenue, 1/4 mile south of State Highway 20. It is the applicant's intention to develop the property to accommodate single - family detached houses. In order for such a development to be approved, after annexation the property must be rezoned or placed within a Planned Unit Development (PUD). Then, the area must be included within a subdivision plat. However, in order for the City of Owasso to consider such actions, the property must first be placed within the city limits. Therefore, the applicant has requested that the land be annexed into Owasso as the first step in the development process. Currently, the subject tract is undeveloped and contains no structures. The property is bounded to the east, south, and west by a mixture of undeveloped land and single - family developments of varying densities. Additionally, Graceland Memorial Cemetery lies north of the site. As required by Oklahoma statutes, the City is notifying all owners of property within 300' of the territory requested for annexation. So far, the staff has not received citizen comments about the request. The property is accessible via North 145th East Avenue, and lies within the Washington County Rural Water District #3 water service area. The nearest municipal wastewater main lies to the south of the property in the Lake Valley subdivision. PLANNING COMMISSION: The Owasso Planning Commission unanimously approved the annexation request at a public hearing conducted on January 7, 2008. RECOMMENDATION: The staff recommends approval of this request for annexation. ATTACHMENTS: 1. General Area Map 2. Legal description of property �1 t! T 21 N Lake Valley V Annexation Location Map Location Map Chestnut Chestnut Farms II Farms Ranch R -14 -E Church STATE HIGHWAY 20 Acres w SITE, w D z Lake z W Valley W Lake II Q Q Unplatted Estates II U) Q w w W z F- U) LO S 2 Ir O O z z EAST 106TH STREET NORTH Unplatted Section 10 Rogers County 13.5669 Acres T 21 N Lake Valley V Annexation Location Map Chestnut Chestnut Farms II Farms Ranch Acres Estates Lake Valley Ranch Lake II Acres Valley Unplatted Estates II Unplatted T 21 N Lake Valley V Annexation Location Map NOTICE TO THE PUBLIC OF A HEARING ON A PROPOSED ANNEXATION TO THE CITY OF OWASSO, OKLAHOMA APPLICATION: OA -07 -09 Notice is hereby given that a public hearing will be held by the Owasso Planning Commission at Old Central, 109 N. Birch, at 6:00 P.M. on the 7`1' day of January, 2008. At that time, consideration will be given to the petitioned annexation of the following described property: Thirteen acres located on the east side of N. 145 "' E. Ave., %4 mile south of State Highway 20. The south 450.00 of the NW /4 of the NW /4 of Section 10, T -21 -N, R -14 -E of the Indian Meridian, Rogers County, State of Oklahoma, according to the Official U.S. Government Survey thereof, said 450.00 feet being as measured perpendicularly from the south line of the NW /4 of the NW /4 of said Section 10. LESS AND EXCEPT: Beginning at the southwest corner of the NW /4 of the NW /4 of Section 10, T -21 -N, R- 14-E of the Indian Meridian, Rogers County, State of Oklahoma, according to the Official U.S. Government Survey thereof, said point being also the southwest corner of the tract described in the "Quit -Claim Deed" (QCD) recorded in Book 1327, Page 207, and filed in the records of the Rogers County Clerk's office. Thence N 00 °07'06 "W along the west line of said QCD a distance of 12.00 feet; Thence S 89'50'14" E along the north line of said QCD a distance of 361.50 feet; Thence S 00 °07'06" E along the east line of said QCD a distance of 11.50 feet to a point on the south line of the NW /4 of the NW /4 of said Section 10; Thence N 89 °55'00" W along the south line of said QCD a distance of 361.50 feet to the "Point of Beginning ". Said tract contains a net area of 590,974 square feet or 13.5669 acres. The non - astronomic bearings for said tracts are based on an assumed bearing of N 00 °07'06 "W along the west line of the NW /4 of Section 10, T -21 -N, R -14 -E of the Indian Meridian, Rogers County, State of Oklahoma, according to the Official U.S. Government Survey thereof. All persons interested in this matter may be present at the hearing and present their objections to or arguments for the above matter. For more information on the proposed annexation, contact the Owasso Community Development Department, City Hall, 111 N. Main Street, Owasso, Oklahoma 74055, or phone (918) 376 -1541. Dated at Owasso, Oklahoma, this 18`' day of December, 2007. Marsha Hensley Assistant City Planner MEMORANDUM TO: HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: ERIC WILES COMMUNITY DEVELOPMENT DIRECTOR SUBJECT: OPUD 07 -01 DATE: January 10, 2008 BACKGROUND: The City of Owasso has received a request for the approval of a Planned Unit Development (PUD) involving 1.83 acres. The property is located on the east side of the Owasso Expressway, north of the Three Lakes III subdivision, about %2 mile south of East 96th Street North. Approval of the proposed OPUD 07 -01 would result in the property being developed for a four - story, 81 room hotel (Comfort Inn and Suites). A general area map and a presentation of the proposed PUD have been attached for your information and review. CONCEPT OF A PUD: The concept of a Planned Unit Development is to provide a creative alternative to conventional development, where a particular tract is under common ownership or control and where a detailed development plan outlining the development of the tract as a unit is proposed and submitted for public review. The use of a PUD technique is a way to amend a zoning ordinance in accordance with a complete and coordinated plan of development for a larger parcel, rather than piecemeal individual changes using the variance process. The supplemental zoning district PUD must be approved by the City Council as a prerequisite to the Planned Unit Development. ANALYSIS: Tyann Development Co., Inc. and MPTD Enterprises, Inc. representing Comfort Inn and Suites Hotel are requesting a rezoning of Lot 2, Block 1 Tyann Plaza X to a Planned Unit Development District. The subject tract is 1.83 acres in size and is currently zoned a combination of CS Commercial, CG Commercial, and OM Office. This zoning pattern is a result of several past zoning cases on separate tracts of land that were then joined together under a new plat, Tyann Plaza X. The proposed use of the tract is a hotel. A PUD district is being requested for three reasons. First, there are three existing zoning districts located on this small lot, making development very limited as it is currently zoned. Second, the applicants want to insure the environment of the Tyann Plaza Shopping Village remains stable and in harmony with the development vision. Finally, the third reason is to insure that the new development that will occur has a minimal impact on surrounding existing development. The property slopes from the northeast to the southwest and is approximately 175 feet in width by 452 feet in length. It is abutted on the east by the area wide detention facility for Tyann Plaza X and Smith Elementary School. On the north will be the new All- American Fitness, ALDI's, and Southern Agriculture buildings. To the west are vacant lots and the Owasso Expressway Service Road. To the south are vacant lots and the Three Lakes III residential subdivision. The subject tract has been designed to be a single drainage area within the stormwater engineering design for the south end of Tyann Plaza Shopping Village. It has been designed to sheet drain directly into an area -wide detention facility abutting the tract on the east and designated as Reserve Area B on the plat. The stormwater from surrounding lots has been designed to be collected in an underground pipe system and carried to the detention facility through pipes located along the north and south property lines. The subject tract and the lots surrounding it are served by mutual access private streets. They are constructed by the lot owners and are maintained by those same owners. There is a private street along the west side of the subject tract that extends south and west to intersect with the Owasso Expressway service road. This same private street also extends north and east to East 93'd Street North. There is also a third private street that extends from the northwest corner of the subject tract west to the service road. Sanitary sewer is available to the subject tract along a portion of its west boundary and along the south boundary. It proceeds from this point east along the back side of the detention facility and then south into an existing sewer located in the Three Lakes III subdivision. Public water for the subject tract is available in an easement along the west property line of the lot. This waterline loops to the northeast and southwest and ties to existing waterlines, providing water flow from two directions. According to the Owasso 2015 Land Use Master Plan, the subject property is planned for future commercial and office uses. The proposed PUD would conform with the master plan. The development would have to comply with the standards required by the Owasso Engineering Design Criteria. For example, stormwater detention must be provided so that the post - developed rate of water runoff is no greater than the pre - developed rate of water runoff. Also, all roadways located within the development must be built so that they are compliant with municipal standards. PLANNING COMMISSION HEARING: The Owasso Planning Commission unanimously approved the proposed Planned Unit Development at a public hearing on January 7, 2008. RECOMMENDATION: The staff recommends approval of OPUD 07 -01. ATTACHMENT: OPUD 07 -01 Development Outline Plan PLANNED UNIT DEVELOPMENT REZONNING APPLICATION AND DESCRIPTION PRESENTATION OF THE OPUD -07 -01 TO OWASSO CITY COUNCIL AND OWASSO PLANNING COMMISSION TYANN DEVELOPMENT CO., INC. AND MPTD ENTERPRISES, INC. COMFORT INN AND SUITES HOTEL INTRODUCTION Tyann Development Co., Inc. and MPTD Enterprises, Inc. representing Comfort Inn and Suites Hotel are requesting a rezoning of Lot 2, Block 1 Tyann Plaza X to a Planned Unit Development District. The subject tract is 1.83 acres in size and is currently zoned a combination of Commercial Shopping (CS), Commercial General (CG), and Medium Intensity Office (OM). This zoning pattern is a result of several past zoning cases on separate tracts of land that were then joined together under a new plat, Tyann Plaza X. The proposed use of the tract would be for a hotel. A Planned Unit Development District rezoning on the subject tract is being requested for three reasons. First, there is the problem of the three existing zoning districts that are located on this small lot making development very limited as it is currently zoned. Second, we want to insure that the environment of the Tyann Plaza Shopping Village remains stable and in harmony with the development vision. Finally and most important is to insure that the new development that is occurring has a minimal impact on surrounding existing development. DESCRIPTION OF THE TRACT AND SURROUNDING AREA The subject tract is Lot 2, Block 1, Tyann Plaza X and is 1.83 acres in size. It is sloping from the northeast to the southwest and is approximately 175 feet in width by 452 feet in length. It is abutted on the east by the area wide detention facility for Tyann Plaza X and Smith School. On the north will be the new All- American Fitness, ALDI's, and Southern Agriculture buildings. To the west are vacant lots and the Owasso Expressway Service Road. To the south are vacant lots and the Three Lakes III residential subdivision. It is zoned a combination of CG, CS, and OM, see Exhibit - A. DRAINAGE, STREETS AND UTILITIES Drainage and Detention - The subject tract has been designed to be a single drainage area within the storm water engineering design for the south end of Tyann Plaza Shopping Village. It has been designed to sheet drain directly into an area wide detention facility abutting the tract on the east and designated as Reserve Area - B on the plat. The storm water from surrounding lots has been designed to be collected in an underground pipe system and carried to the detention facility through pipes located along the north and south property lines, see Exhibit - B and Exhibit - C. Streets - The subject tract and the lots surrounding it are served by mutual access drive way (private streets). They are constructed by the lot owners and are maintained by those same owners. There is a private street along the west side of the subject tract which extends south and west to intersect with the Owasso Expressway Service Road. This same private also extends north and east to East 93rd Street North. There is also a third private street that extend from the northwest corner of the subject tract west to the service road, see Exhibit - D. Utilities - Sanitary sewer is available to the subject tract along a portion of its west boundary and along the south boundary. It proceeds from this point east along the back side of the detention facility and then south into an existing sewer located in the Three Lakes III subdivision, see Exhibit - E. Public water for the subject tract is available in an easement along the west property line of the lot. This water line loops to the northeast and southwest and ties to existing water lines providing water flow from two directions, see Exhibit - F. DESCRIPTION OF PROPOSED DEVELOPMENT It is being proposed to build a hotel on the subject tract. It will be located in the center of the of the lot and backing against the east property line. Parking lots will be located on the front (west side) and on both the north and south ends of the building and subject tract. It will front the private street along the west side of the lot and back to the detention facility on the east side, see Exhibit - G. The hotel is expected to be an 81 room 4 -story Comfort Inn and Suites. The Comfort Inn and Suites brand provides guests with a spacious, high -value suite accommodations. The architecture of the building will be Modern Classic with quality facades of dryvit exterior effis on all four sides of the building. A pool and fitness area will be included in the public space on the bottom floor along with a unique multi- functional experience anchored by the Living Room and Coffee Shop to include a continental breakfast. There will be a drive through covered entryway located at the approximate middle of the west side of the building, featuring a tower providing a distinguished appearance and signage placement. Parking will be located for the convinces of the costumer at the front of the hotel and on both the north and south ends. Exterior "curb appeal' will be enhanced to create a distinctive brand image. The all four side of the hotel will be tastefully landscaped as well as all the islands in the parking lot. In addition, and evergreen hedge will be planted along the south and east sides of the south parking lot and along the east side of the north parking lot to soften the impact of the parking lots. All lighting will be directed down and away from the residential subdivision to the south. There will be no signs on the south facade of the hotel and the business sign for the hotel will be located at the northwest comer of the lot, as far away from the residential neighborhood as possible, see Exhibit - H. o!!o ar om6 nw C01TAp RESiRiLTd15 wrwa Inxan Ap enm ub,pna WlPppr eafNa NM-�wGA WRw� r r.v.nr pMp. w un R ...."C3.� Go. ^ dam amro rpra MEMO " gs=ia trr- axsxa�xr�s�(a:a:�v / o / !' ,'L rrz n avrmr v rtw rm 2♦T nao PL.N aana>.ms, rzw rnn wz ar♦zom x �' PLAT NO. OWNER I DEVELOPER: TYANN DEVELOPMENT CO., INC. PO BOX 397 OWASSO. OK 74055 (918) 274 -0517 SURVEYOR: 0. GOSS & ASSOCIATES, LLC P.O. BOX 216 COWNSVILLE, OK 74021 (918 371 =7750 CertiFx:ote of AuthwlzcUon No. 3932 Renewal D.L. June 30, 2008 ENGINEER KELLOGG ENGINEERING, INC. 6755 SOUTH 4080 ROAD TALALA, OKLAHOMA 74080 (618 275 -4080 CwUfLcate of uthorization No. 2788 Renerol Dot.. .Wne 30, 2008 WFxI r, n' Or�a°riullvAOaA ;® fi.ti �`, \8 r� a R 14 E c a♦nN n. N. ,yIO 21 8 N A t E eem Sf. N. s!c ox za TULSA COUNTY LOCATION MAP SCALE-' x.2000• `il7�hHEr: ` r LZ4r I j N. Gwy aNM1- URllN! WRJON ow..m % ♦iriiilp a'oe''w�eT n:nao IWA)WIIIA01 nfA iiYa§l'�A9A�Ci919A FIt tl Aa FINAL PLAT TYANN PLAZA X A PART OF THE NORTHEAST QUARTER (N") AND THE NORTHWEST QUARTER (NW /4) OF SECTION 20, TOWNSHP 21 NORTH, RANGE 14 EAST AN AODMON TO THE OTY OF OWASSO, TULSA COUNTY, OMAHI A 8 LOTS IN 1 BLOCK 13.68 ACRE TRACT ZONED: CS, CG, & OM roc ST NAM I r , ' 'TON PLAU R RtDQ T , ` 7TRW PLZ/ VO! 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Ya ra s cu. � LRASS - tAPfE Doss GEC 7-A• r-f s cK OPUD 07 -01 MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: ERIC WILES COMMUNITY DEVELOPMENT DIRECTOR SUBJECT: UPDATE OF THE OWASSO LAND USE MASTER PLAN DATE: January 10, 2008 BACKGROUND: The Owasso Master Plan is a document representing desired future land use and transportation patterns for the physical development of the community. The Owasso 2015 Land Use Master Plan was adopted by the City Council on September 21, 2004. From September through December 2007, the steering committee for the update of the Owasso Land Use Master Plan conducted its review of the community's comprehensive plan. That update is now prepared and ready for such consideration. The Master Plan can be generally divided into three parts: 1) statistics, figures and estimates, 2) map of desired land use patterns, and 3) key issues, needs, and goal statements. It serves as an adopted statement of growth policy for the city, and provides the basis for land use decisions such as zoning. It is the City's policy to evaluate and update the master plan from time to time in order to ensure its relevance to the changing realities facing Owasso. PROCESS USED IN UPDATING THE MASTER PLAN: The staff began the process of updating the Master Plan by analyzing demographic data collected since the 2004 plan update. This data was synthesized with development patterns that have occurred in and around Owasso during the same period and an inventory was taken of Owasso's recent growth and current land use distribution. Once the staff prepared this inventory of current conditions and updated the community's population projections, a proposed plan of future land uses was drafted. It is this plan that the steering committee has reviewed. Now that the committee has completed its review, the Master Plan will be considered by the Planning Commission at the January 7, 2008 regular meeting. A public hearing will be held at that meeting in order to provide the public with an opportunity to inspect the plan. Citizens and Planning Commissioners will be able to give input about the draft, which will then be revised according to such input. Once the Planning Commission has completed its review, the plan will be presented to the City Council at a public meeting for consideration and possible adoption. PROPOSED CHANGES TO MASTER PLAN: The most noticeable change being proposed to the plan is the removal of the "Rural" designation for planned future land uses. Currently, there are six land use classifications shown on the plan: rural, residential, transitional, commercial, industrial, and community. The staff has found that as property within Owasso's fenceline develops, existing rural land changes to another land use type, typically residential. Already, the City has seen an instance where the master plan's rural designation had to be changed to accommodate a residential development. Also, the "Community" land use is being changed to "Parks ". The color green will still be used for parks and golf courses, but other community facilities such as schools and city facilities will now be included with the "Transitional" classification. The staff based this decision on the observation that if a school or city facility ceases to be used for that purpose, the desired land use will likely be office or maybe even commercial. This change will make that transition easier. Most of the other proposed changes include revising the desired future land use on small tracts usually located at the corners of arterial intersections. These changes seek to implement the City's policy of encouraging "nodal" development, with more intense commercial land uses at arterial corners, less intense residential land uses in the interiors of sections, and a buffer of transitional uses such as offices and multi - family between the commercial and residential developments. The proposed changes also seek to accommodate proposed developments that have been made known since the plan was last updated. These proposed developments include the Larkin Bailey PUD, the Owasso Waterfront Project, and the Stone Canyon development. PLANNING COMMISSION HEARING: The Owasso Planning Commission unanimously approved the update to the Owasso Land Use Master Plan at a public hearing on January 7, 2008. RECOMMENDATION: The staff recommends approval of the update to the Owasso Land Use Master Plan. ATTACHMENT: Proposed Master Plan land use map m 011 a= >■ // - -l; 'N,,1 �. =ter .N■ '' / '/ / �� ifi �" u ■n •i ,. s� % ■ ■i ��•:ti ♦ 7 '� ■ f7 � - ..� %/ _1? r i�.i i�■■ ■i.!�1 I�,r ■ ■'..F� ,i.H .ry ,�.. -- , ■�■r ■� r � „! / % ��i /� % /i�� /�L��1 xr ;�� ,�r ■.fix ■■■.■ ■ %•�fn;�. .. .,. clllr rl L x; /�.rOIt1111�11 , / ■/i,+�/; Hn % /i�;♦'.,,'`j�ll�lll, ���Yw?�i �o�jw•� i0 :~ '':= �'Ixin'i.�nii = —�� "� rI mnnin pii� ■i . // lr WE / it ~ •, pr/ / �, j / sin ■ y 1 Htl Cox _� @i ril'iY�N� N� ' all r.%✓/.L� _. -.• /���/ // Pir�.r.✓ A / / /illy /ii /� _ _. i y / ►. 1 ►tip _ – Y .�,–, �e /�b �� G�� � !� a sj �• �: x we to • i/i _ ��, JZi 'r' �Ji Il 11 r r� ir.ur IOC � c % b r ■Mn j ./ ._ _ ■I . LEGEND Residential Transitional Floodplain • Use Map CITY OF OWASSO Commercial 100107 Industrial TWO I Parks and Golf �------.-----�� - - - - - _ - - - 11 MEMORANDUM CITY OF OWASSO SUBJECT: FINAL PLAT (Park Place at Preston Lakes) DATE: January 10, 2008 BACKGROUND: The staff has received an application for the review and approval of a final plat proposing 94 residential lots on 29.6 acres, located on the north side of East 86th Street North, immediately east of Centennial Park. EXISTING LAND USE: Undeveloped SURROUNDING LAND USE: North: Centennial Park South: Cambridge Park residential subdivision East: Undeveloped West: Centennial Park PRESENT ZONING: Preston Lakes PUD (RS -3) DEVELOPMENT PROCESS: The three primary steps in the development of residential property in Owasso include annexation, zoning, and platting. The third step in the development of property is platting. A preliminary plat is required for any development that proposes to divide land into two or more lots. Plats illustrate the development concept for the property and are often modified significantly after being reviewed by the Technical Advisory Committee (TAQ and the Owasso Planning Commission. Sometimes, difficult development issues such as existing utility lines, wells, or easements are brought to light at the preliminary plat stage and must be remedied prior to development. Once the property development proposal shows a division of lots that is acceptable to both the developer and the City of Owasso, a final plat application is submitted. A final plat illustrates the layout and dimension of lots included on the final plat, right -of -way widths, easements, and other physical characteristics that must be provided for review by the City. After obtaining approval from the TAC and Planning Commission, the final plat is considered by the City Council. If approved, the final plat is filed with the office of the County Clerk and governs all future development on that property. ANALYSIS: The applicant is requesting this review in order to facilitate 94 residential lots, on approximately 30 acres of property zoned RS -3 Residential within the Preston Lakes PUD. According to the PUD, single family uses are allowed by right on the subject property. According to the zoning code, whenever any subdivision of land is proposed, before any permit for the erection of a structure in such proposed subdivision shall be granted, the owner of the land or his agent shall apply for and secure both Planning Commission and City Council approval of a final plat for such proposed subdivision. The Final Plat review process gives the citizens of Owasso the opportunity to actively participate in the physical development and layout of the city. The development will be served water by Rogers County Rural Water District #3 and wastewater by the City of Owasso. Utility easements are established throughout the proposed addition so as to adequately accommodate utility services. The Final Plat meets Owasso Zoning Code Bulk and Area requirements. The lot and block specifications established in the plat layout are adequate for the development of single family homes. In a regional context, this proposed addition is in conformance with the Owasso 2015 Land Use Master Plan, as the area is forecasted for residential development. Already, there is an emerging pattern of relatively dense housing development occurring in the general area. PLANNING COMMISSION HEARING: The Owasso Planning Commission unanimously approved the final plat at a public hearing on January 7, 2008. RECOMMENDATION: The staff recommends approval of final plat. ATTACHMENT: Final plat Park Place At Preston Lakes A subdivision in the City of Owasso, being apart of the SE/4 Section 22, T -21-N, R -14 -E, of the Indian Meridian, Rogers County, State of Oklahoma DEVELOPER 46 ENGINEER /SURVEYOR Preston Lakes DeveWpm�a ,nt Company, Inc., Tulsa Engineering 8 Planning Associates, Inc 100 W 0 'Oo 900 300 N 14'.V'43 'F DANE E. Chaney, P,eeldem P.O. e9Y 9.0 03730uID 33319. Aw TOI.e, 017033 N OAeee9, =7 m. ]1036 313.lb7.M1 W a 9,939 - rNrNe. NA r�NAUrr .r. rn }r ..- f a ,` I��iM AN0 A3fOC.. •V,fnYyIWY 90.Yfufml une 'f �� J fi � ✓b i^ ,,, 9p. f1rrAlr! CrwmMi r.990r. \ IN I3 009 WW Fr.�EU:a osFS, F13ptCi� ?,a N99"55b5-E 10.00' • : r N 14'.V'43 'F R-14E EARerNenrER r N 0 ? W a 7�O Sectlan 22 Aspen County °oar a z :D J fi � ✓b 62.75' ,4 IN I3 009 WW Fr.�EU:a osFS, F13ptCi� ?,a N99"55b5-E 10.00' • : r N00'174'1$ F13�LV e3fe1FF13[♦ 3e•�3�Fto= I 'PolniM B� Mny" .. -. UNPLATTED f,amrn lee • o �Eeoo " iic .—a 4 17 Il � • c Itl li G'F.17117 St $ a PP c 30 • sl L(IS'9 87111 SIA..V1 N(If!!) a H eo-u }oo IFy a Il rr L 7 E 3 ., rl' ,' J A n P lCl, IJ I u 12 i rn. row, n,r r o ecw r e.ob. n. ,r u,em wrrr. Nr9P�OwNp. elm ar04rw UNTLATTED y5a a y §� 8 Location Map R-14E EARerNenrER 4E � r rN..NE Sectlan 22 Aspen County 89 lots • 29.83}3 Acres ww•m9 ro b v�ei.,, rw. wnr nb rrrolo.e N r. abbNro rib rM AMNn 41 m M rarmrrrr wr ern U�,UW�q way ueu N4 _wl mm ownr n..rw. 21 L9°v -V a,ialro hr Nr. n N A - umrr ErNnxN c..r.0 wl,YErwnrn, aM BWd^f Llw Qe..,w aNw r.0 Monument Notes eu.mr:r nweou,a.omwm, aa,b.w =mN. wm rolr ...v �aawa.rbeua .Ahr rar q.na ro.l..wf ue,aara m.,rr. ""• 'm"dotlenm mve..mm.,.�,a«.noe Park Plan, At Preston Lakcs srlwt t a 2 D; 04, 11V'NWm11. rIW PY.dm.,l.b ADt.Y.r3w mm � 303QfC� Fi3Q1F7 OFEFSF7 FIeeEF>E>♦ Fr.�EU:a osFS, F13ptCi� ?,a unuar• F��Fn•;•� . F1eetF4[� • : r F13�LV e3fe1FF13[♦ 3e•�3�Fto= 3.u�F11•� �H�f51..� .. -. 3Q31� W= f1ifT1� iF�fl � FliO)!• � KimeaJ . t.�flii.� ., .. .. .. .. .. i 3iHr•,n1Fi eellEli:1♦ tlt�'FF� FIfF'il� F'l3Q Fn}7 }:R! F13�E� i 3Eti13�3}Iu� 3Lf13/k}IF� iniFSK'1 maw= . .0i'f� 3FFlF6}L'm 6I� 3[H�A.� 3Fo�fflQF231• E13�tJ }E %� dl3ir•9[:1F fafeF9Hr� 3EH m3�FIIi o>r�Fra� 3W.•13iFa41� mw'= 0 � ©l�1ORT7 m�:7 ®t lWill EIIII �� � ER � m 0� ISOGF�� 3fJ�riS� 3Y113iF9a� Park Plan, At Preston Lakcs srlwt t a 2 D; 04, 11V'NWm11. rIW PY.dm.,l.b ADt.Y.r3w MEMORANDUM TO: HONORABLE MAYOR AND COUNCIL CITY OF OWASSO FROM: ERIC WILES COMMUNITY DEVELOPMENT DIRECTOR SUBJECT: FINAL PLAT (Lake Valley III) DATE: January 10, 2008 BACKGROUND: The staff has received an application for the review and approval of a final plat proposing 131 residential lots on 40.2 acres, located on the north side of East 106`h Street North, immediately east of Lake Valley II. EXISTING LAND USE: Undeveloped SURROUNDING LAND USE: North: Lake Valley II South: Woodland View residential subdivision East: Ranch Acres West: Lake Valley H PRESENT ZONING: Lake Valley residential PUD DEVELOPMENT PROCESS: The three primary steps in the development of residential property in Owasso include annexation, zoning, and platting. The third step in the development of property is platting. A preliminary plat is required for any development that proposes to divide land into two or more lots. Plats illustrate the development concept for the property and are often modified significantly after being reviewed by the Technical Advisory Committee (TAC) and the Owasso Planning Commission. Sometimes, difficult development issues such as existing utility lines, wells, or easements are brought to light at the preliminary plat stage and must be remedied prior to development. Once the property development proposal shows a division of lots that is acceptable to both the developer and the City of Owasso, a final plat application is submitted. A final plat illustrates the layout and dimension of lots included on the final plat, right -of -way widths, easements, and other physical characteristics that must be provided for review by the City. After obtaining approval from the TAC and Planning Commission, the final plat is considered by the City Council. If approved, the final plat is filed with the office of the County Clerk and governs all future development on that property. ANALYSIS: The applicant is requesting this review in order to facilitate 131 residential lots on approximately 40 acres of property within the Lake Valley PUD. According to the PUD, single family uses are allowed by right on the subject property. According to the zoning code, whenever any subdivision of land is proposed, before any permit for the erection of a structure in such proposed subdivision shall be granted, the owner of the land or his agent shall apply for and secure both Planning Commission and City Council approval of a final plat for such proposed subdivision. The Final Plat review process gives the citizens of Owasso the opportunity to actively participate in the physical development and layout of the city. The development will be served water by Washington County Rural Water District #3 and wastewater by the City of Owasso. Utility easements are established throughout the proposed addition so as to adequately accommodate utility services. The Final Plat meets Owasso Zoning Code Bulk and Area requirements. The lot and block specifications established in the plat layout are adequate for the development of single family homes. In a regional context, this proposed addition is in conformance with the Owasso 2015 Land Use Master Plan, as the area is forecasted for residential development. Already, there is an emerging pattern of relatively dense housing development occurring in the general area. PLANNING COMMISSION HEARING: The Owasso Planning Commission unanimously approved the final plat at a public hearing on January 7, 2008. RECOMMENDATION: The staff recommends approval of final plat. ATTACHMENT: Final plat _ II II ® ry{ / •', '~ rl ® •,��; .:./ mom �1r. mom mom MEMEM 4 moo �• ����_ ►.- e •� ,4 • , Im M120 MINIM= "momEM It, "NSEEM MMU-� MEN MUSIOLUEEN MMZ� MME WON /• MUMME-ZOMM MUM lam," ��� 0`0;:;x., Detailed Vicinity .. take Valley III v ®�® oo ®mom o ®m® mm® ®mom® o� ®� 00 oi�[ ®i_ DD 00 -00 . ilk B0 ilf:_f ili_� =f -� =ice �0 i�B4!� I�L�FIlB BBB BBB B� BBB B�.LJ B�Sm B�� Om� ' �Il�Yi3f m� 00 6liIII;:1 F•1�I�� ©BBt O� BQ7 O�7 BBB • m�Q¢7 OiCi� mB� ©�Cr6� m �® �°i0 BBB Boma m� ®® m� F1iGn�_� oB� BBB B� BBB B� ®EVr B� BB=7 �a�:� vu Qt0 BBm• B�u� o�-a •mom ®�c.a EllS6� itJ�� MEMORANDUM TO: HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: ERIC WILES COMMUNITY DEVELOPMENT DIRECTOR SUBJECT: FINAL PLAT (Lake Valley II Amended) DATE: January 10, 2008 BACKGROUND: The staff has received an application for the review and approval of a final plat proposing 8 residential lots on 1.9 acres, located east of North 145th East Avenue, immediately north of Lake Valley H. EXISTING LAND USE: Undeveloped SURROUNDING LAND USE: North: Undeveloped South: Lake Valley II East: Lake Valley H and III West: Lake Valley I PRESENT ZONING: Lake Valley residential PUD DEVELOPMENT PROCESS: The three primary steps in the development of residential property in Owasso include annexation, zoning, and platting. The third step in the development of property is platting. A preliminary plat is required for any development that proposes to divide land into two or more lots. Plats illustrate the development concept for the property and are often modified significantly after being reviewed by the Technical Advisory Committee (TAC) and the Owasso Planning Commission. Sometimes, difficult development issues such as existing utility lines, wells, or easements are brought to light at the preliminary plat stage and must be remedied prior to development. Once the property development proposal shows a division of lots that is acceptable to both the developer and the City of Owasso, a final plat application is submitted. A final plat illustrates the layout and dimension of lots included on the final plat, right -of -way widths, easements, and other physical characteristics that must be provided for review by the City. After obtaining approval from the TAC and Planning Commission, the final plat is considered by the City Council. If approved, the final plat is filed with the office of the County Clerk and governs all future development on that property. ANALYSIS: The applicant is requesting this review in order to facilitate eight residential lots, on approximately 2 acres of property within the Lake Valley PUD. According to the PUD, single family uses are allowed by right on the subject property. According to the zoning code, whenever any subdivision of land is proposed, before any permit for the erection of a structure in such proposed subdivision shall be granted, the owner of the land or his agent shall apply for and secure both Planning Commission and City Council approval of a final plat for such proposed subdivision. The Final Plat review process gives the citizens of Owasso the opportunity to actively participate in the physical development and layout of the city. The development will be served water by Washington County Rural Water District #3 and wastewater by the City of Owasso. Utility easements are established throughout the proposed addition so as to adequately accommodate utility services. The Final Plat meets Owasso Zoning Code Bulk and Area requirements. The lot and block specifications established in the plat layout are adequate for the development of single family homes. In a regional context, this proposed addition is in conformance with the Owasso 2015 Land Use Master Plan, as the area is forecasted for residential development. Already, there is an emerging pattern of relatively dense housing development occurring in the general area. PLANNING COMMISSION HEARING: The Owasso Planning Commission unanimously approved the request at a public hearing on January 7, 2008. RECOMMENDATION: The staff recommends approval of final plat subject to the above conditions. ATTACHMENT: Final plat U DEVELOPER Lake Valley Investment Group, L.L.C, Kounls Property Management, Inc. Nry M9u,14. Pp[INem P 0. at. zw OwN[a, cgeXame 74000 910.272.] Location Map R•14 -E e m ww.vN & Aa ,Nan1 a7 Era rx 9141911 /0 R9a1r1 cwmy e Lci9. 1.9141 Acres r N Detailed Vicinity Map OPUD 01 -03 Lake Valley II Amended A replat of Lots 2 through 10, Block 1 and a part of Reserve "B ", "Lake Valley II ", a subdivision in the City of Owasso, being a part of the SW /4 of Section 10, Township 21 North, Range 14 East, Rogers County, State of OWahoma rW�vwNNwrvn NNN eNePxmeE Vhq 1py' MI f FyeN ca,m. I rX, 46 0E T5 0 00 t00 t00 Sub in ceet: +'� 50' i, cr,r NHX.,m„tmr, a�xm7mnN„n a Npea [N,m wra,. vrpm m m— TernN,. X.r.r«raewNmxxr«a "pmAN r. «u.,,r aeealm in ue vmoNrN,e,q aN .m iN� rN rn «wrm 7r« •.N Nen pmmr�Na,rp�N_ 9.r,x _JWa 2- ENGINEER /SURVEYOR Tulsa Engineering & Planning Associates, Inc. *n7 eomh ewt s a;.— Un, Oe11h9 741X1 919.MT,9921 c[ I[r.e9l�iulet9rpkl9Erinp.mm r��N[xiL 011: JINC 10 Yuru L end 64np u,n ua ueb exovrex Monument Notes A NT r 1N maanr0u' xT a Mbaawn rNN memPee'Rlb ,etl' m n N,n Nnmrnery rrmm, mm.0 r«arl., uMU„rrMn A IT r u•iJXmmrNrxe.�r a ,mrnr,Nru. w,.ex nnwv a • iy' r X01 Mon «W.xT a lamx74etln w, aem «e ",�5 ,2N• ro ,m.N— Zim..Nm,x, ,..p.m oamY a m,xma,m a qre «. r. aaamprrmn a i�wew,.m, �Nw nx"wmaeitlem.�Nw Basis of Bearings rmrp a X ta'v/ «' W nay Mn Wwl,Nd mn NNN a Nernr 11. Tl1 T, Nast n Hn I,rx" Nnne,m Nopr c«m, 1,nn a ww,«,e, NNeap m tl,x aNJM W. a"rru+r IuwYNn Benchmark NaM Frer.m . a r1 e. nm Haw 1.aX 9Y Ar«x. (9ea m cmw1, E Backflow Preventer Valve rxX nxenr paaent4n 41eNr e•e 11; 4N slew me mrnae b0 N Am aew:M,llrl N:h NNr'n m,ry,NrH ml«,N.urnnp+w,,.e Nlw nwl,x HUlmm9. w,an J meemwe m m,el7 rtH r nW errr,Ne ,NNr,q ,N mm 4.dNrw.nr WN Curve Table s:w� r Xrxe u I,aa 112.n Lot Addresses «. W'. NN.Nwvre IY u.9nr n cwr i�ynM�q Om��trH tllreee«wuN«ma�nA+aJ a -a m roNe uam,n pmoal�a 4gmanoWa�. la Anowren Ar,eewr lake Valley 11 Amended MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: ERIC WILES COMMUNITY DEVELOPMENT DIRECTOR SUBJECT: FINAL PLAT — BENSKI ADDITION DATE: January 10, 2008 BACKGROUND: The City of Owasso has received a request to review and recommend approval of a final plat proposing one commercial lot on approximately 1.63 acres located at the northeast corner of East 116th Street North and North 135th East Avenue. A general area map is attached. EXISTING /PREVIOUS LAND USE: Agricultural SURROUNDING LAND USE: Land to the north, east, and west of the site is currently undeveloped. The property across E. 116th Street North to the south is developing for commercial purposes. PRESENT ZONING: Designated commercial within Morrow Place PUD DEVELOPMENT PROCESS: The four primary steps in the development of commercial property in Owasso include annexation, zoning, platting, and site planning. The third step in the development of property is platting. A preliminary plat is required for any development that proposes to divide land into two or more lots. Plats illustrate the development concept for the property and are often modified significantly after being reviewed by the Technical Advisory Committee (TAC) and the Owasso Planning Commission. Sometimes, difficult development issues such as existing utility lines, wells, or easements are brought to light at the preliminary plat stage and must be remedied prior to development. Once the property development proposal shows a division of lots that is acceptable to both the developer and the City of Owasso, a final plat application is submitted. A final plat illustrates the layout and dimension of lots included on the final plat, right -of -way widths, easements, and other physical characteristics that must be provided for review by the City. After obtaining approval from the TAC and Planning Commission, the final plat is considered by the City Council. If approved, the final plat is filed with the office of the County Clerk and governs all future development on that property. ANALYSIS: The applicant is requesting this review in order to facilitate a Walgreens retail store on 1.63 acres. This proposed addition is in conformance with the Owasso 2015 Land Use Master Plan, as the area is forecasted for commercial development. Already, there is an emerging pattern of new development occurring along 116th Street, with the Garrett Creek commercial development being constructed to the south of the site. The proposed final plat satisfactorily meets the requirements established in the Owasso Zoning Code. The development will be served water by Washington County Rural Water District #3 and sewer by the City of Owasso. PLANNING COMMISSION: The Owasso Planning Commission unanimously approved the final plat at a public hearing on January 7, 2008. RECOMMENDATION: The staff recommends approval of the Benski final plat. ATTACHMENTS: 1. Location Map 2. Final Plat Benski Addition Area 1/2/2008 6:06:30 PM q ors NorthPM O.....q u..r THIS MAP IS FOR INFORMATION PURPOSED ONLY AND IS NOT INTENDED TO REPRESENT AN ACCURATE AND TRUE SCALE. USE OF THIS MAP 1S WITHOUT WARRANTY OR REPRESENTATION BY THE CITY OF OWASSO OF ITS ACCURACY CITY OF OWASSO 111 N. Main Street P.O. BOX 180 Owasso, OK 74055 (918) 376 -1543 / 1 1 I 1 I I I 1 -- 2z6.To W��4a N w4ese 6 Subdivision Plat BENSKI ADDITION A part of the SW /4 of Section 4, T -21 -N, R -14 -E, of the I.B. & M, City of Owasso, Tulsa County, State of Oklahoma. Addition has 1 Lot in 1 Block and contains 1.63 acres, more or less. 0V11:110 E East 118th _S_t_reet w North ------------------------ —16.6' S1stu - -- - -__ —_ — — — _ 5e'M'sa" W 11 Se Meste 66/4 69/4 or MMON 4 T-21-M. R -14 -6 -50� BEARING BASIS TM1e ngh—f ene,.n n4•een U.S. eaeea o lne ngnt —el —way plpne el U.S. nt 69 EGEND B/L — 9U901NC uME U/E — Unl11Y MENT EASE WL/C — WATER LINE EASEMENT FLOOD NOTE TNS properly If cote. In — zone %— UNSHADED" (net rKhm a SP—. Flooa ,N,r A— ps pe• FIppO In a Pate Mop. C.— 6'y Panel ". 400462 0229., ellec- apte: Seple — 22. 1999. 3 I coo. AgAt —al wq R. 14 E uI EAST I36'EH STTtFEr NORTH ��}} 2� r «� 4 FM O p O t. EAST 116TH 5TREEr NORTH LOCATION MAP OWNER M.— Investment Capita, LLC. 12150 EWA 96th Sb NenN SuNe 202_ (92702- -5336 SURVEYOR Benchmark Surveying & Land Services, Inc. P.O. m. 1075 0.— OMd— 74055 (915) 274-9051 Ce,ellvwb M AMMbWen _ I22! I.— Awe 20. 2055 ENGINEER Khoury Engineering, Ine. 1436 Ewet 41et Street Tuleo, OMdlanc 74105 (919) 712 -6769 ewwlm4e d — Ne 3T61 K.W. — 30. 2005 1fy -------------------- a C0RN171 a/4 sr /4 4CflON 4 T -QI -N, 1-I4 -e BENSKI ADDITION Subdivision Plat December 11. 2007 SHEET IOF2 / 222.09' N eR44'S4��6 _ ------------------- Mee g: 4aed Rmr1eQ � N P6B'4B- L � ri lof l W it BIACKI I �I I rr I I •I I I Ir I I � I i I I *Q I 81 I _ __- "I _ - 269.5E io /E E East 118th _S_t_reet w North ------------------------ —16.6' S1stu - -- - -__ —_ — — — _ 5e'M'sa" W 11 Se Meste 66/4 69/4 or MMON 4 T-21-M. R -14 -6 -50� BEARING BASIS TM1e ngh—f ene,.n n4•een U.S. eaeea o lne ngnt —el —way plpne el U.S. nt 69 EGEND B/L — 9U901NC uME U/E — Unl11Y MENT EASE WL/C — WATER LINE EASEMENT FLOOD NOTE TNS properly If cote. In — zone %— UNSHADED" (net rKhm a SP—. Flooa ,N,r A— ps pe• FIppO In a Pate Mop. C.— 6'y Panel ". 400462 0229., ellec- apte: Seple — 22. 1999. 3 I coo. AgAt —al wq R. 14 E uI EAST I36'EH STTtFEr NORTH ��}} 2� r «� 4 FM O p O t. EAST 116TH 5TREEr NORTH LOCATION MAP OWNER M.— Investment Capita, LLC. 12150 EWA 96th Sb NenN SuNe 202_ (92702- -5336 SURVEYOR Benchmark Surveying & Land Services, Inc. P.O. m. 1075 0.— OMd— 74055 (915) 274-9051 Ce,ellvwb M AMMbWen _ I22! I.— Awe 20. 2055 ENGINEER Khoury Engineering, Ine. 1436 Ewet 41et Street Tuleo, OMdlanc 74105 (919) 712 -6769 ewwlm4e d — Ne 3T61 K.W. — 30. 2005 1fy -------------------- a C0RN171 a/4 sr /4 4CflON 4 T -QI -N, 1-I4 -e BENSKI ADDITION Subdivision Plat December 11. 2007 SHEET IOF2 Deed or Dedeai.a rod Uebratioh of Restiaee O- shank KNOW ALL MEN V THESE PRESENTS; nt Capitol, LLC. (,he bwnei) being lne ..... of the Iallo.ing a woperty (ln. "Property-) dialed n the Cxy of Ch, s., Taoo County. S ale el OM._ «oleo in M Swtneasl Ouaner (SE /4) o e Seanwesl 0 -rte• (Sw /4) el SmMn for (.) o snip iwmty -One (21) N d Range fourteen (14) Eeat 01 Ih lnaan Bee 18T Meridian (I.B.RM.), coMing be the U.S. Government Survey, ell,e City of Ch . Tueo County, State of OX.IOme, being en port'Kde•y prescribed - tallorz. a m Cemmencing el the SE corn r .1 the SE /4 of the SW /4 of Secs, T -21 -N, R -14 -E. 1.8 &M.; Thee S W44-34- . W el 1318.94 feet to the SW co • of rid SE /4 SW /4: Thence N 1'26'09' W 1 -9 1 h rest line el sea SE /4 SW /4 a distance el 100.00 Feet to ned-ly hlgnway lgnl -ol -way b dory: Thence N 08'44'34' E eny a lghl- oltnway, unlit oleo, II M e azle «e o1 168.86 1x1; Th ence N 4'42'2WbE p distance 0 103.08 I; Tnence N 85'52'50' E a distance of 228.08 Ixt to a Poim el Beginning; TM1enca N 1 "15'48' W saving aaN right- ol-way, a dhtonce or 1 4,10 I I; he. slang a M Ie ernes 1,ign1 ,*wing a DF 460.00 a enge Tee 2729'12'. a retard Monng of N 9'58'48' E,rpa ch.M die-b of 1]9.3811x1. le, o dial. -I IB0.53 feet: Tnence Al B9'4434• E e distance el 222,091 feet. Thence S 1'15'26' E o Tlstence al 22].16 Ixl to ll right -lf- e S 85'52'50' W song s Ie ,iqm -al -wig o diet -t. of 25].3E leer o the Point el pBegihhing. a Ili. a e to be a aI ... a. one platted ;n may ea. IM ny;hq Will. a a deagndeed the "Benak: Addaron a -beivie- ,n IM pCal, of O.vaao. Tula C ... (Y. Stale el 0.bheme. SECTION 1. EASEMENTS AND UTUTES A le- EASEMENTS E.Cepl a and re y dedicate I., the City u I. Ix 1C M1C el mlenta empen'9 woe oa '11 /E "ule YdlNiq tx ono e e cam -rry', nq p he d purpea.. o linen inlainineg, tdperain a, • n,lolempr ng, .1 coacin9 wait u .clueing, ;1 a b rys rehab.. entl war toes dM Iransllrrners. n el qaa lines. v .alerul� s.rolapelh<r .ill. pull hqa a Idea.. a and e esn'gnlat el ;lyre.. a a bit be le p upon the e at•eeta, a Intl pngnb -el �.qp for the u end pu, «sea berg, s e 9mund e w greuhd o cUOn elorxoill t bred, e xrmilled, within it vpa cony street. casement, or be ignl-ol-wey strewn on -id pat, HOWEVER, nothing h Ihib;t to ea •king P Ming, end pylonla;gnanpl.I9M p andacowngli fp nbrq lencea. •elaanq e one e1Mr zurlacv mprovemenle too! de not Cie --aide - 111-lien le any msem.nL FURTHER PROWDED, Ine! the Own.• ...-A e right le xl.d 1;9 1 poles w t ;ky ell provided NMI the bell 11 the pees ae net i -ii,ge into he Iv fly onb . the " any use el a ti1I a ell ore s I'll P-es 10caed rth I. ,be. Kh. W a 0.n0wn , p paignp a• Ilia bd I. p.ilhii, tee t...Im 1, it, lhe '_er not da,l a will -I the llUERy ua written 1. A- coax ed doted 1. turbahce a pl�nq a nice Imes covers by Ownele «bona abell be borne -Illy by the Owner p• B. UNDERGROUND UTILITIES . Ove Street l mea0 li ppa o c. 1<I<phone ane cable Ill- n s -ed, may be al Ine supdivi[ ion. light p edaa o .led he tr b, be Cy 117- coal. e a-gh -1 IM n. Ali s -H li eluding a ,c, IalepMne�lc eprteleria;en 9va I; a id- b aergrevnE in the were deacat.E for general ul;litY a and 'np the rghte -a -wry of the pubbUC etreele o dewetee d the any;ng phal. Servile Pedealtel entl lwnalermen. o ..... el ..g Y Ito sere y Mges, may ore be 1o<ale0 ;h the easement woo ao 2 Uel <e rtes p mq ore mnpIo th cW Noe be I, the gas usage d assets,* v moylM I -sled pup «stn Y1.1 Irked Intl upon the o• qaa a aWClure. he yl lM1weofte, be dxmee ale h-e a defaUve. p ell, ells -dive pa nght-ol ey a lot, c wnq bp5 1 «t Ding 2.Spl. el to nary ar gels mom, zamce xxltel Ill to Ina aen,c. entehIe en the ztl -tune. 3. The der el lelepnenei c nbai n, one gee gene Iugh its u exnla ane employxa, s ell luUmx hex the right a a e to al ell -e"T" strewn on the """"Y2 rat .' olhweee p -id. ter ;h ail deed el dedicaVOh ter the P needling, - .16.1nq, re Ting. a sing ony P tlergrouna pe ectnc� 1 cable (N -lair,* e, gas Iaci�Ux m Ualed or ma�nlmnea by the bowl- of Ina uUUly aamce. 4. Un1.aa ep .-y approved to he above 11 Ill ulilitiee shell be unaergr -nd. 5. Tne 1 of t s onaAle to e ^ mleclion of to v de,greund I Ixailieanl «aletlno pond a 111 lox t the allero4onpIf pg,*de d, cry rabudion eI w cull pilt,41re with •the erotic. lelephohe, -m. bill im qpa 1 «ililiea. Eechhl of a MII M r wslble fo, a ihery d plaiMiel. IIA a pay for -ge e n IeaM,es ceuee ar n bAtaenby acts of the -he, or He agents dr centroclors.pp 6. The fe,egdng c haul el fort,* e.agrdeh B s ell b enlaeeebte M . aupppw of IM eecUm.p ldephx mote eel -lair ail qaa perv¢e «d lne owner of the "M elleee I. be bound hereby. C. SANITARY SEWER. AND STORM SEWER 1. Thee el In 1.1 s nIl tlomage the public sanitary fe.er mama, ane arm sere, mama 1 «sled u -n111M lot. 2. Th. City of Owasso. Oklahoma, ar ;b s esponible for ordinary bry s andpf PROVDED. 11. arms, e1pIMl let pfnell pig for the ere retie,* Olps eilAiel c used e• xc...Aaed by IM acre el thepowne, or hi. agenb TOr conlroclors� 3. TM Cily of O.aaw, OkloM1dma. or ib a atoll el all Umea Mve ht of a lop s depcted o IM po onyinq plot a for iii UH. deed lof pdedicatieh fo ling, m ntnge re vingvi e, rcpldang v y portron of the samtofy eeer moans, a storm sewer morns. The 4 Owoase.p0elonwnacl nd tnepo nwnel the lot o•ceeble II .-all Kelley shell •emwh ,n 1.11 lame end latest. ogrex le D. WATER SERWCES mama «deed on a «M1 ginner a lot and -d p exhl the a 1.Um of grade Irom Said .-te. of gross reatrictro anal a le aem M1ingtonplC ... ty Ru,*1 Wale, De1Ml (RWa) 11 be 11 be r nible I ortlinwy m el as Ivci6lies, but the o el e h led, I. mege he 1 «abn to wIh I -XideX caved v elliteted by o t of the o as oeenlz e a ry PRO N.. 3 sna In -e the Hgh! 0 Cl xa with we0uipment all ... em- tptweys shown « the I"I" I , ins seeing, maintaining, .<mOVingd w repleciry cry plat II its xderg� -M water I «iMiaa. Tha loregoirg coven nb mnq w r IeciMies anal) M I=.' a by W sninglen CwnlY RWD M. 3 and IM owner el IxcM1 I., a"r to be borne hereby. p 2. -ecvpe and Pwmg RIP- The a her of e h lots II be rc Peihe t. to e repair a ,.pbcemea a any Iv cepiry .1d PoviN nu cats rithii, IM ul IRy menla ;n the e t a iz e ee, to •.p.;, any uMerg,.- wale, m Ircea y w hrvbbery in dedicated .61ily FeMelible v rgFl -elrc my r trots potentially - danq.r, threaten er Mrm any rater utilities rights- a-wey. II it is delermmed t y Uthe hrobbery Iveetetlew menu I, rights -of -way a,I dpmoenq e r eogeeog v i, sat ente�p ...... of -way, l e DiMn.t s n'ghl Iv re s.idr lrcevdo bb., d,p live (5) it., n e 'he 'e., al the teal owner a star u. o, wAhm wch Ume 11, let erne, may remove name. E. GAS SERWCE I. The supwi., II q«c sense through ;IC dgmnll o m ee anal an limes Mx the light el s u b ell a h m cola a n the Peel e a p-ded I., in dificale II dedicai- I., the p pot i- tIlling, rc oih9. ring. e, rew emg eny pi of the ladles ,halal, y e suppler .ingx sense. 2. The Owner *f the r s e eap;ble I., un of the defg,euhe gas IeciUUx 1.1 1. A -1 t n, grade, a eny o .Ah the pi,.1 e. The suppler of goes e• p 5"R " n a 1' Ue a Ivry manes «nee dl sad I- Atiel. the OeMne.pahall pay for dh, o . o .erocot en vl lleail; a creed by dal of uea Owner, O, Aa *gene or ---le. 3. The larego ;^ cove ..te let Ad Nlh in nil pe'09reph sal be e y the supplier 1 e 9.1 1- e a e Owner t .9 to be b- he'". F. SURFACE STORMWATER OR,sINAGE waters pI_ lhep leted a and leXempentalat The 11 rain In et ufedh in I. e by efleaee foregan9erner a y the fit al ' - regrapn and pe any p,ePertY Y Oeoaw, Okbnana, wpib psucceaal•. G. PAWNG AND LANDSCAPING WITHIN EASEMENTS Any apady a W;n9 dndbm bI rights hwe-er s i or ,span end perry 9 paving withinh the enla «pea o m s.. IT to r.Fi, o eny u x,groundeuli.ity s PROVIDED IgWEVER. the Cal, d Cheer. 0kbh.mo, e. he wpplie, el the --g,.-al .Wily em 1 u e rcNe -th, I,— n the Idorme a el such acUVrlies. Ni tith pined .4- Ilia zblel.idn ender be axmea to wonibil Oita,*. 162t a rb; , IoMeeping. and curtamdry vcrxnirg lencea and wale I gel canentule H. LIMITS OF NO ACCESS The Declemnla de her by relinauizn rights of - ing,eaz w e9,eaa w I" portion df the p e,wry Mpcenl to East 116tH Street N.1h within the thi-I deeghaled be 'UNITS OF NO ACCESS' an Ile aceem yh,q Pal, eneh -UNITS OF NO ACCESS' wy be .-,d it I. rceesee by lne city a 0.esw Pbnang edmminlen, o it. err ea en rati0ee by the sty II owe"O. OMOnoml, o e reviser by the pWee ohd a b.t., of Ue slob el OMand n. pwtahing IM,ete. 1. MUTUAL ACCESS EASEMENTS The Owne/ /Developer n rebcy g,Inla p letdbtianee o pe ^Petra hen- ua;ve blen e property lI a purposes of 1permAtinq ke encp pepeertrian poeege le end t Let 1, Blear 1 he to end 1mm all St bee -d ad ec t p bb-1. SECTION I1. ENFORCEMENT, DURATION. AMENDMENT AND SEVEIV ITy A. Ea« hh nt. The , bri-e M1 rein It fora o entl I. ry eith the Iona be ding u n the Oemw, as eaaonp a saght. p W nn the pr- iabnli 0a Sxtbn I. Slrceb, Edeementspand Utililieapa eel orU ceRen 1 lights pwleining tnerelo e m ae pwilah Seclksn 1 e IM -.,ato MtM r sae by 11. Cly df 0.daw, Okbheme.wp I lne Owner, dr fib s aaigna, atoll vi Tate on of the carne,* withln lSectbn I, ae auppliercI, [ul�yer p Ir the City OI OYxaad. OMlhomd muy bring do .dish at th qully -eta to ling o atlbm Uh,, le viable arty I, c ant. o we..nl h mm x Idling or to compel Compliance wan the c -Inane or Id recover demagea. B. Duration. These a ,shone s n lull to ect until January 30, 2020 end a wl UCally e. cenli -ed aerevlle, lords Wx Pandas el IO yeah, ,Nees lominaee el Imehxd as IN -bH.r pI- ideatx C. Amendment. The covens is contained in Section I. E.-menb may be amended o t. "ITeMee et wry Ume by rotten ii, t hhenl aighetl ane I eledgee by the o .f the It entl by the fi naT Commieien o IM Glly al 0eosw, Oklahoma. NI a nt Iha eC rutik, wkd until the O.Mrs a epprepriele ry 9 from be pthe deltrict court of ,oho Lwhty. aklpnoml w IM Inrrnenp cpnswl of al unity ..- D. Sw baty. im de6en of wry;e Iriaeh .a Fenn n y pert aerwl, by enter, jil" "I le it ..ee o any court o Wherw;e� anell not i.Rdae w babel ony el lh rczlMliona el a y pert hereel as eel f.dh M,an, -Fish shat ,*ndm m NI force end baba. SECTXN IN. PUNNED UNIT CEALOPMENT RESTRICTIONS Wherebe Prone Nlbge m sv milli of I Planned a it development (il g-ted a PlOnxd UM Devebp dhls Ne.D05 -02 ant hereinolternrel <ned 10 1.'Pbnhed Unaa Devele Phn t No. 05 -02" 1, . the "Planned Unit Deelopment a "PUD'). as r eded within Seth «a 810 -BW It tae 2onin9 Cede dl the City ofp De..... Okbbem Wnw.x Planned Unit D.Ilpmenl No. 05 -02 wds Lively recem des by the -gib Nennklg Cemmissbh on N-emx, ], 2005 po mdp,,, ed by the City County e City el owexe, obanoml a 15. 2005, lM m ling O-n«ce o.t 033 Ming atleplva on December li v2005 rontl p l ;AM1ed - Dee.mM, 13. 2005. and Owgafos Ole h .n neon the aoleelianm.nl dins a 2ol �eco a nngDI oeda oak by the City of 0..... Old... o sUll'Inwlh to ea imp.mentation oM eoa e0 p ,roe eKh the approved PI«nee UNI Cevebpmehl, and e Owner /Oeveleper desires U, ee-r- re trict"wna ter the purp «e p p-.9 le n ardbHy development « xxuale relarlb.ha 1., IM ma 1 an- el a 0.n., /DNeleDer, Its b- cee-re and -lghe. Intl IM City a O.aaao.pp 041enema, th e, the Owner /Dxel.per d s bereby impose lne I.Ih ing re p everwnb whir,* a 11 be - unary ea" III and s a e Ibindbgp upon he Owner / Deveoper, its euccezwn and assigns, Ind .noel M - 1.1..... de nereinaller ..I Ipith. A. Uee eI Land The d- el,de -n ow Place an 11 be •ubj<cl 1. the Planned Unit - el.tmenl p pal the Zli,n Cad. 1 U, City II Oea.w. Okbbomo x h werilt.- .,.nbd In N -ember ), 2005 01 as may M wbvpaehay amended. B. Dx .pment Stanelyd, (DevebPment Aea D - Comm etcd) I P rmTh«e U e permitted Dy right o by a ceplbn In a CS a I CO pepCity al Ceased Zoning Cede. He pe. -Ii, anent. ........ I anal. be 2, p m Bui Tog F At I Alegi by _Ihl.ble zoning c de. J. Mot mum I.d by q Hegnal At 1De•mRted pp ae xoning c e. 4 m B.ilb.q Setbacks Mb pe 'led Ib1 xe .de. 5. Min m 011 5teelpBo'.ti;rye an9 c Ae re«i,ed by ppwi, Me hing cede. 6. S;goa rmrtee by app agile zoning c de. ]. Screening U be wit h D- elepmenl A, I "O" 11 be [ e fli, the, m ry pe wahln the PUD by the erecUen IM - ternahce of a W. last b11 raid acmng fence. CERTIFICATE OF SU Banc,*mark Surveying k Lend Sennef, Inc. en 04bhome PLLC. by to rIer , a Registered P,*r Red-I Lend Sun- • in a Stal. or Did-.. eny c I or land dncri c Idly dpppeyetl, Hd. tans l".,ledc end that tM e1o1 o end ore ii 11. to mhlce�w ,*kith Oeehoml othrlimUr/reiPSYeneo OS re( eM Pr.- oiLOM Surveying o ae b by 1M Old-b Boots oI Be,ialrolien for P,*Fxe- S. -Fnis oho LaM Srmeyara. Kevin N....lun, RPLS 1289 Stele of Ce-hh. County of TUN. Th, met- w xnowl dged M n t day al 2007, by K vin Newlun,pRPlS.ne My Cemmiaaivn Eewrx: CM PLANNING COMNSSION APPROVAL CHAIRMAN Of THE CITY PUNNING COMMISSION FOR THE CffY OF OWASSO. STATE OF OKUHOMA, DO HERBY CERTIFY THAT THE SAID COMMISSION DULY APPROVED THE ANNEXED PUT OF BENSKI AUOITXIN ON THE _ My OF 200 . Chd m CERTNCATION OF CITY CLERK CRY CLERN OF THE CITY OF OWASSO. STATE OF OKLAHOMA DO HERIT CERTIFY TINT NAVE EYNMINED THE RECORD OF THE SAID CITY AND FIND THAT ALL DETERRED PAYMENTS OR UMMSTUPED INSTALLMENTS UPON SPECIAL ASSESSMENTS HAVE BEEN PAID IN FULL AND THAT THERE IS NO SPECIAL ASSESSMENT PROCEDURE NOW PENDING AGAINST THE LANO AS SHOWN WN THE ANNEXED PUT SENSKI ADDITION, pN WITNESS WHEREOF, -lit, taleg. L ed PblUeh iP. Nntoge Housing b .. ererol piWthw, hp tweed 1Mee'behe to M eteaed an day of _, 2007 . By: Mwror Inxftmml Cepitee. LLC. en Oebhomo limned 1w y ompe, Name: KeaMen Yarrow, Mith-w � Nam.. f ,*nk Morrow, MoMger State el OXlpnama ) County a Tutee ) as The regoing dedication entl IM earring c-ena end p ,rabic ion an 1 q.d left,* me 11 s 1--------- e canvemnee, ad. or lrenslw were «kne. d.Y It 200], by __________ Manager of Yonow nwzlment Coplel, LLC. Given nde, my nets dM ...1, Ihia ________ soy of 200]. ley Dpmmda.on rap n. ACEPTANCE OF DEDICATION By Cltt COUNCIL BE R RESOLVED BY THE COUNCIL OF THE CM OF OWASSO, STATE 01 ONINHOAA, THAT THE MUCATION SHOWN IN THE ANNEXED PLAT OF BENSXI ADDITION IS HEREBY ACCEPTED. ADOPTED BY THE COUNCIL OF O`tA ON THIS __ DAY OF . 2007 . Nly Uea Yew __ BEFORE ME. THE UNDERSIGNED. A NOTARY PUBLIC OF ME STATE OF OKLAHOMA ON THIS _ dry el _. 200] PERSONALLT APPEARED ' TO ME KNOWN TO BE THE IDENTICAL PERSON WHO EXECUTED THE WITHIN AND FOREGOING INSTRUMENT AND ACKNOWLEDGED TO ME THAT HE EXECUTED THE SAYE AS HIS FREE AND VOLUNTARY ALT AMID DEED FOR THE USES AND PURPOSES THEREIN EXPRESSED, Notary P. We My cem -le, Eepi CERTWN:ATE OF COUNTY CLERK THE INSTRUMENT HAS BEEN FILED W THE OFFICE OF THE COUNTY CLERK OF TULSA COUNTY. STATE OF OKtAHOW. THIS __ DAY OF 200]. Ce-l' Ceh CENTNICAM OF COUNTY TREASURER STATE OF OKIAHOMA, I DO H'REBT CENT- THAT I HAVE EXAMINED THE RECORDS PERTNNNG TO AD VALOREM ES ON THE TRACT SHOWN ON THE ANNEXED PUT AND FNO THAT ALL AD VALOREM TAKES HAVE BEEN PAD FOR 2DO6, AND ALL most TEARS AND THAT STATUTORY SECURTT HAS BEEN DEPOSITED GUARANTEEING PAYMENT OF THE 2007 TAKES. SELL DATE CwMy Trpsrrw Benski Addition, Tulsa County Subdivision Plat, DCCCmbCi 11.2007 SHEET 2OF2 MEMORANDUM TO: THE HONORABLE MAYOR AND COUNCIL CITY OF OWASSO FROM: ANGELA HESS FINANCE DIRECTOR SUBJECT: SUPPLEMENTAL APPROPRIATION MAIN STREET STREETSCAPE IMPROVEMENTS PROJECT DATE: January 10, 2008 BACKGROUND: On December 18, 2007, staff recommended and Council approved the award of the Main Street Improvement contract to Crossland Heavy Construction, Incorporated of Tulsa, Oklahoma in the amount of $851,019.61. As part of the Vision 2025 Downtown /Neighborhood Rehabilitation Program, Tulsa County voters endorsed a $1.1 million expenditure to promote community beautification and economic vitality in the Owasso Downtown area. The proposal — which is in accordance with the Owasso Downtown Development Plan (2001) — calls for the removal of overhead utilities, construction of streetscaping and signage along Main Street between East 76th Street North and 3rd Street North. Project funding in the amount of $644,000 was allocated from Vision 2025 funding. The remainder of funds required to cover the $851,019.61 contract and other contingencies is approximately $300,000. In order to completely fund the project a supplemental appropriation will be necessary. Staff is recommending approval for supplemental funding to be allocated from the Hotel/Motel Tax Fund in the amount of $200,000. The Hotel/Motel beginning fund balance for 2008 was $285,000. After this appropriation, the projected ending fund balance will be $92,000. Additionally, staff is recommending approval for supplemental funding in the amount of $100,000 to be utilized from the Capital Improvements fund to cover the remaining costs of the contract and provide for contingency funding. Unappropriated funds are available in the Capital Improvements fund. This project was approved as a priority project by City Resolution No. 2007 -05. RECOMMENDATION: The staff recommends Council approval for an increased appropriation for expenditures in the amount of $200,000 from the Hotel Motel Tax fund and $100,000 from the Capital Improvements fund to cover the remaining costs of the contract and provide for any contingency funding for the Main Street Streetscape Improvement Project. TO: THE HONORABLE MAYOR AND COUNCIL CITY OF OWASSO FROM: TIMOTHY ROONEY ASSISTANT CITY MANAGER SUBJECT: REQUEST FOR SUPPLEMENTAL APPROPRIATION IN THE AMOUNT OF $800,000 IN ORDER TO PROVIDE FUNDING FOR ICE STORM DEBRIS REMOVAL AND REMEDIATION DATE: JANUARY 10, 2008 BACKGROUND: At the December 18, 2007 regular meeting of the City Council, staff requested Council authorization for the City Manager to enter into contractual agreements with one or more vendors for the sole purpose of providing storm debris removal and management services. At the time of the authorization provided by the City Council, a limit of $400,000 was authorized for costs associated with debris removal and management. No supplemental appropriation was made at that time. As of January 7, 2008, the staff estimated expenses incurred by the City of Owasso for debris clean- up in the amount of $283,080.50. These expenses were accrued as a result of the contractual agreements with Asplundh Environmental Services and Tri-Star Construction. At that time, it was estimated that an additional $95,729 would be incurred by the City of Owasso between January 7, 2008 and January 15, 2008 for the continued use of these services. A breakdown of the expenses through January 7, 2008 is attached for your information and review and a more up -to -date cost breakdown will be provided to the City Council at Tuesday evening's meeting. In order to allow for the debris clean-up process to continue and be completed in a timely manner, an additional $400,000 (resulting in a total request of $800,000) is being requested. This will allow for the completion of the first and second passes of debris collection, chipping of collected debris, continued site management by Asplundh, the ability for debris collection to be addressed in Park and Golf areas, and necessary tree trimming along specific areas of right -of -way within the City in order to address any hanging branches and limbs. FUNDING: Funding for the supplemental appropriation would be available from the reserves of the General Fund. If approved by the Council, reserves would be reduced below the preferred 15% limit previously adopted by the City Council; however, it is anticipated that the City of Owasso would be reimbursed for 87.5% of this expenditure (75% FEMA and 12.5% State) as a result of the area receiving the Major Disaster Declaration in December. RECOMMENDATION: Staff recommends Council approval to increase the authorization for expenditures from $400,000 to $800,000 in order to provide funding for the removal and disposal of tree and limb debris created as a result of the ice storm that occurred between December 8 -12, 2007. Further, staff recommends Council approval of a supplemental appropriation increasing General Fund expenditures by $800,000. ATTACHMENTS: 1. Breakdown of Debris Removal Expenses through January 7, 2008. STORM DEBRIS REMOVAL ESTIMATES AS OF JANUARY 7, 2008 ASPLUNDH (13,102 Cubic Yards Collected) x ($5.25 collect and Haul Fee) = $68,785.50 ASPLUNDH (13,102 Cubic Yards Collected) x ($1.25 Site Management Fee) = $16,377.50 ASPLUNDH (13,102 Cubic Yards Collected) x ($2.50 Chipping Fee) = $32,755.00 TOTAL ASPLUNDH = $ 117,918.00 TRI -STAR (WEEK 1) $8,397.50 TRI -STAR (WEEK 2) $19,825.00 TRI -STAR (WEEK 3) $14,577.50 TRI -STAR (WEEK 4) $18,975.50 TOTAL TRI -STAR = $ 61,775.00 INDIVIDUAL HAULING (659 CUBIC YARDS ESTIMATE) X (10 DAYS) = (6,590 CUBIC YARDS) X ($3.75 SITE MNGT AND CHIPPING) = $ 24,712.50 COST TO DISPOSE OF DEBRIS ALREADY AT SPORTSPARK PRIOR TO ASPLUNDH ARRIVAL (31,470 CUBIC YARDS) X (2.50) = $ 78,675 TOTAL = $283,080.50 ** ESTIMATED COST TO CONTINUE SERVICE FROM 1/7/08 THROUGH 1/15/08 IS AN ADDITIONAL $95,729